Presentation Outline (a) Introduction

(b) Enrolment Statistics

(c) Monitoring Approach

(d) Target Success Indicators

(e) Progress - Examination Cycle

(f) Progress Chart

(g) Conclusion

INTRODUCTION

Introduction• The attainment of examination and assessment

credibility is a journey and not a destination.

• As a system the DBE has attained a degree of success over the years, with regard to Public Examination administration.

• However, the DBE strives to migrate to the next level of effective functionality.

• The model of a national examination system is not achieved in totality.

The Examination Cycle

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Thursday, April 20, 2023 6

Scope and Size of 2013 NSC ExamsTotal Candidates: 707 136Full Time Candidates: 576 490Part Time Candidates : 130 646Question Papers: 258Printed Question Papers: 9.1 millionScripts: 8.7 millionExamination Centres: 6699Invigilators: 65 000Markers: 35 000Marking Centres: 118

ENROLMENT

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Province Name Total Entered

EASTERN CAPE 74 998FREE STATE 28 019GAUTENG 99 504KWAZULU-NATAL 150 154LIMPOPO 83 594MPUMALANGA 51 206NORTH WEST 29 539NORTHERN CAPE 10 693WESTERN CAPE 48 783

NATIONAL576 490

NSC Full-Time Enrolments per Province 2013

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ProvinceEntered 2009

Entered 2010

Entered 2011

Entered 2012

Entered 2013

Eastern Cape 70 622 68 294 68 174 69 199 74 998Free State 30 462 28 448 26 510 24 760 28 019Gauteng 101 268 94 642 87 631 91 475 99 504KwaZulu-Natal 139 965 130 302 127 053 132 272 150 154Limpopo 93 289 95 869 74 669 78 182 83 594Mpumalanga 55 735 54 542 49 592 48 989 51 206North West 31 395 29 601 25 931 27 575 29 539Northern Cape 10 765 10 406 10 426 9 281 10 693Western Cape 46 862 47 062 41 273 45 602 48 783National 580 363 559 166 511 259 527 335 576 490

NSC Full-Time Enrolments per Province 2009 to 2013

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Subject Entered

Accounting 148 374

Afrikaans First Additional Language 88 727Agricultural Sciences 85 098Business Studies 223 467Economics 153 644English First Additional Language 464 997Geography 244 457History 111 568Life Sciences 307 303Mathematical Literacy 330 789Mathematics 245 663Physical Sciences 187 170

NSC Full-Time Subject Enrolments 2013

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SubjectEntered 2009

Entered 2010

Entered 2011

Entered 2012

Entered 2013

Accounting 177 757 165 522 140 849 137 527 148 374Afrikaans First Additional Language 81 673 78 502 69 287 76 797 88 727Agricultural Sciences 92 124 88 075 79 680 79 828 85 098Business Studies 211 167 206 625 191 850 199 377 223 467Economics 157 147 151 911 136 652 137 524 153 644English First Additional Language 482 144 462 959 424 346 430 521 464 997Geography 219 425 215 815 203 805 217 875 244 457History 92 453 90 595 88 290 96 481 111 568Life Sciences 304 469 292 865 270 540 283 611 307 303Mathematical Literacy 284 174 288 370 281 613 297 074 330 789Mathematics 296 164 270 598 229 371 230 194 245 663Physical Sciences 224 902 210 168 184 052 182 083 187 170

NSC Full-Time Subject Enrolments 2009 to 2013

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Province

2012 2013Difference

in FT

2013-2012Full Time Part time Total Full Time Part time Total

Eastern Cape 69 199 18 664 87 863 74 998 20 536 95 534 5 799

Free State 24 760 3 354 28 114 28 019 3 208 31 227 3 259

Gauteng 91 475 36 849 128 324 99 504 41 408 140 912 8 029

KwaZulu-Natal 132 272 24 602 156 874 150 154 24 888 175 042 17 882

Limpopo 78 182 14 584 92 766 83 594 16 993 100 587 5 412

Mpumalanga 48 989 7 349 56 338 51 206 7 391 58 597 2 217

North West 27 575 3 434 31 009 29 539 3 604 33 143 1 964

Northern Cape 9 281 2 139 11 420 10 693 1 760 12 453 1 412

Western Cape 45 602 9 377 54 979 48 783 10 858 59 641 3 181

Total 527 335 120 352 647 687 576 490 130 646 707 136 49 155

NSC Enrolments - 2012 and 2013 comparison

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Enrolments NSC 2013 in terms of Gender

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DBE MONITORING

APPROACH

Monitoring Approach• Broader mandate of building a national examination and assessment

system

• DBE engages with the PEDs on an ongoing basis through meetings, teleconferences and regular reporting.

• Intensive audit of the examination/assessment processes and systems of the Provincial Education Departments (PEDs) conducted.

• Audit was based on the shortcomings identified in the previous examinations.

• Examination and assessment processes, facilities and resources and management procedure were audited

Monitoring Approach• Audit plan submitted to PEDs in preparation for the audit

visit.

• Evidence based.

• Based on the audit, the areas of weakness identified, improvement plan developed. DBE provides ongoing support and monitoring.

• Final State of Readiness visit in September 2013

Target Success IndicatorsTarget Success Indicators

a) High quality question papers are set and moderated.

b) Examination centre and candidates are accurately

registered on the examination computer system.

c) Question papers are accurately printed.

d) Question papers are distributed on time to all schools and

candidates and strict security measures adhered to in the

distribution process.

Target Success Indicators

i) SBA is completed in accordance with policy prescripts and

moderated.

j) All examination and SBA marks are accurately captured.

k) All examination irregularities are appropriately managed.

l) All candidates are accurately and timeously resulted.

m) Effective feedback provided to schools.

n) All eligible candidates receive certificates.

Target Success Indicators

e) All candidates including learners with special needs are

accommodated in the examination.

f) Examinations are conducted under controlled conditions

across all examination centres.

g) Answer scripts accurately marked and moderated.

h) All examination marks are accurately captured on the

examination computer system.

REGISTRATION

Registration of Candidates/Centres

a) All candidates have been registered on the Examination Computer System .

b) Two schedules of entries have been sent to all schools to verify accuracy of registration of all candidates.

c) Subject changes, immigrant candidates and special concessions have been appropriately managed.

d) Registration data has been audited by the DBE. e) Mark sheet printing commenced on 30 August 2013. f) Letters of admission to the examination will be sent to

schools by 13 September 2013.

Registration of Candidates/Centresg) All enhancements on the examination computer system will be

completed by 30 September 2013. h) A complete dry run on the system will be commence by 30 September

2013. Dry run done in conjunction with Umalusi. i) All independent centres have been evaluated to ensure that they

satisfy the criteria for registration. Centres with repeated irregularities have been de-registered.

j) In cases where there is doubt about the integrity of the centre, the examination will be administered by the PED at these centres, or will be closely monitored.

k) Candidates from the South African Comprehensive Assessment Institute (SACAI) have been registered as private candidates.

Registration of Candidates/Centresl) PEDs are now able to register learners on the IECS from Grade 10

and transfer candidate data to grade 11 and 12. As from 2014, this will be made compulsory for all PEDs.

l) Improved management of subject changes which would minimise non - resulting of candidates.

m) Concessions granted to candidates with special needs include:• Additional time• Amanuensis• Scribe

QUESTION PAPERS

Question Papers

a) All 258 question papers for November 2013 and March 2014 examinations have been set and moderated by the DBE to ensure a national standard

b) Question papers have been approved by Umalusi, edited, quality assured and handed over to PEDS for printing.

c) Adaptation of the question papers for blind, partially sighted and deaf candidates is complete.

d) Brailing of the adapted papers for the blind is in progress.

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Question PapersImprovement Initiatives:

•Reviewed the examining panels where there was evidence of capacity shortfalls.

•Trained examiners and moderators.

•Results of intensive post test analysis results shared with examiners and moderators.

•Findings from international benchmarking shared with examiners and moderators and incorporated where necessary.

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Question Papers

Improvement Initiatives

• Pre-writing of selected question papers

• Close monitoring of the setting and moderation process

• Improved editing and translation of question papers, with the inclusion of an additional tier of quality assurance

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Question Papers

Preparations for CAPs 2014

• Exemplars for Grade 11 were developed in selected subjects and distributed.

• Examiners and moderators for Grade 12 (2014) appointed and trained.

• Examination guidelines and Exemplars Grade 12 (2014) currently being developed . To be released to Provinces by 30 October 2013.

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PRINTING, PACKING AND DISTRIBUTION

Printing, Packing and Distribution

a) Six of the PEDs have excellent in-house printing facilities. The remaining two PEDs utilise the services of GPW, SITA, and the remaining PED outsources printing to a reputable service provider.

b) Printing and packing progressing according to plan.

c) Common date for the commencement of printing across all PEDs - 01 August 2013. This allowed more time for the additional quality checks to be completed before printing commences.

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Printing, Packing and Distribution

d) Storage facilities across all PEDs have been inspected and security has been improved at distribution points.

e) Question papers will be distributed to examination centres on the morning of the examination, except in the Western Cape.

e) In the Northern Cape, only in schools that are far from the districts, will question papers be stored at schools.

f) Western Cape piloted daily distribution of question papers to schools during the SC examination in June 2013, and will extend the pilot in November 2013.

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WRITING

Writing of the examinationWriting of the examination

a) Examination commences on 28 October 2013 and concludes on 29 November 2013.

a) Invigilators who supervise the writing of exams are in the process of being trained across all PEDs.

b) The principal is the Chief Invigilator.

c) Detailed regulations and guidelines govern the conduct of exams and the managing of irregularities.

a) To inculcate a sense of commitment to complying with the examination code of conduct, all learners will sign a Pledge on 18 October 2013, at a Pledge Signing Ceremony.

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Writing of the examinationWriting of the examination

d) All chief invigilators and invigilators are officially appointed for the duration of the examination. Chief Invigilators are all trained by the PED and the district, who in turn train the invigilators.

e) The writing of the examinations will be monitored by DBE, PEDs and Umalusi. DBE has appointed 30 independent monitors who will be deployed to the provinces.

f) Schools with previous irregularities will be closely monitored.

f) Collaborative forum established with SAPs, Crime Intelligence and Disaster Management services through National Joint Operational and Intelligence Structure (NATJOINTS). A priority committee on Education has been formed.

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SCRIPT COLLECTION

Collection of Answer Scripts

a) Stricter control of Answer books introduced across all PEDs.

b) All scripts to be returned to the district office the same day.

c) Scripts to enjoy the same attention and security as the question paper.

d) 7 of the 9 PEDs (except WCED and NC) will be using bar coded labels in the 2013 NSC examination. This will enable PEDs to scan scripts and ensure better script control.

e) All scripts must be correctly labeled with centre number and subject and must be sealed at the school level.

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Collection of Answer Scripts

f) All scripts to be controlled and checked at each stage of the process.

f) DBE has introduced norm times for the return of scripts between the different collection points.

MARKING

MarkingMarkinga) Marking centres have been established across all PEDs

based on the prescripts contained in the Policy.b) Markers have been appointed based on the PAM criteria

and most PEDs have added learner performance as an additional criteria.

c) Training of markers is ongoing and specialised training sessions will be organised prior to the marking sessions.

c) National Marking Guideline discussions will be hosted in Pretoria for all subjects, to ensure standardisation of marking across all PEDs.

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MarkingMarking

e) Internal moderators to be appointed for each subject at each marking centre.

f) DBE will appoint external moderators to evaluate the marking at each centre.

g) Umalusi conducts centralised moderation of marking, while the marking is in progress.

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SCHOOL- BASED ASSESSMENT

School Based Assessment (SBA)School Based Assessment (SBA)

a) Moderation of SBA is ongoing at the school, district and provincial level.

b) DBE conducted Audit of provincial SBA moderation systems Focused moderation of assessment tasks in selected districts

across all PEDS, in July 2013.

c) Second national moderation will be conducted in October 2013 and will evaluate the assessment tasks and the learner evidence.

d) Provincial moderation to be completed by 16 October 2013.e) All SBA marks will be captured by 15 November 2013.

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School Based Assessment (SBA)School Based Assessment (SBA)

f) Common Assessment Task developed by the DBE was administered across PEDs, in Life Orientation, on 04 September 2013.

g) National Marking Guideline discussions are currently being hosted in Pretoria for Life Orientation, to ensure standardisation of marking across all PEDs.

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PROCESSING, RELEASE AND

APPEALS

Processing, Release and Appealsa) Marking will be completed by 15 December across all PEDs.b) Mark Capture will be completed by 18 December 2013.c) A technical team will prepare proposals in respect of adjustments for

the pre-standardisation meeting – 20 December 2013. d) Pre-standardisation meetings will be held on 21 and 22 December. e) Umalusi standardisation meeting to be held on 23 December 2013. f) Results will be thoroughly checked by DBE, PEDs and Umalusi from

23 – 30 December.g) Umalusi approval meeting to be held on 30 December 2013.h) Results will be released on 7 January 2013.

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Processing, Release and Appeals i) Remark and re-check will take place early in February 2014.

j) Candidates given 21 days after the release of the results, to apply

for a re-mark or re-check.

k) If candidates are still not satisfied, with the outcome, candidates will

be allowed to view his/her script.

l) Based on specific criteria, candidates are allowed to write the

supplementary examination.

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ANALYSIS AND FEEDBACK

Analysis and FeedbackAnalysis and Feedback

a) Detailed analysis of results per school, per district, per province, per

subject will be made available.

b) Qualitative analytical reports from chief markers/internal moderators will

be consolidated for distribution to schools.

c) Outcomes of the Umalusi standardisation meetings will be made available

to curriculum specialists and examining panels.

d) Workshops will be conducted with teachers and subject advisors.

e) Under-performing schools will be brought to account and improvement

plans will be designed.

f) Curriculum specialists to develop subject improvement plans.

CERTIFICATION

Certification

a) The issue of the certificate signifies the culmination of the examination cycle.

b) The certificates for candidates that wrote the examination in 2012 were distributed to candidates at the end of June 2013.

c) The 2013 certificates are scheduled to be released to

candidates by the end of May 2014.

IRREGULARITIES

IrregularitiesThe serious irregularities experienced in 2012 and the action taken:(a)Principal who left a box of question papers on the roof of the vehicle – principal relieved of responsibility and charged. Need for greater vigilance included in training.(b)Printing error – Mathematics Paper – circle omitted – software compatibility. Software across PEDs now synchronised.(c)Missing scripts – scanning of scripts now introduced.(d)Candidate found with a page of the Economics paper – confirmed that three candidates had prior access to the question paper. Candidates barred from writing the examination for two/three years. Three examination officials have been charged. Improved security in the province introduced.

PROGRESS CHART

Progress ChartTARGET INDICATORS PROGRESS

1. High quality question papers are set and moderated

2. Examination centre and candidates are accurately registered on the examination computer system.

3. Question papers are accurately printed. In progress

4. Question papers are distributed on time to all schools and candidates and strict security measures adhered to in the distribution process

5. All candidates including learners with special needs are accommodated in the examination.

6. Examinations are conducted under controlled conditions across all examination centres.

Progress ChartTARGET INDICATORS PROGRESS

7. Answer scripts accurately marked and moderated.

8. All examination marks are accurately captured on the examination computer system.

9. SBA is completed in accordance with policy prescripts and moderated.

In progress

10. All examination and SBA marks are accurately captured.

11. All examination irregularities are appropriately managed.

12. All candidates are accurately and timeously resulted.

13. Effective feedback provided to schools.

14. All eligible candidates receive certificates.

Conclusion

• The DBE and the PEDs are ready to administer the 2013 NSC examination.

• The DBE will vigorously pursue its agenda of building a national examination and assessment system, that is internationally comparable and credible.

• DBE is confident based on the extensive intervention programme that there will be an improvement in learner performance in 2013.