presentation on making an effective presentation 2012

8/3/2019 Presentation on Making an Effective Presentation 2012

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Making an Effective Presentation

Based on the work of

the University of

Newcastle Teaching and

Learning Center

and

Professor Terry Doyle,Ferris State University


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Know your

audience

Their levels of education Their ages

Their interest levels in your

topic

Their attention spans


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Render youraudience benign

Dont do things or saythings that will turn theaudience off or evenworseagainst you.

Humor Politics

Religion


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Use emotional tools if

possible

Stories

Pictures

Songs

Images


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Do not turn your

audience into note

takers.

If appropriate have handouts with

spaces where the audience can

add notes

www.com.msu.edu/.../ powerpoint/handouts-3.png


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Step One

Preparing the Content of the Presentation

What are your learning

outcomes?

What will the audienceknow as a result of

your presentationtell

them this at the

beginning of thepresentation


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Learning Outcomes

At the end of thispresentation the audiencewill know how to:

Prepare the Content of aPresentation

Prepare the Delivery of aPresentation

Organize the Parts of aPresentation


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Learning Outcomes

Develop ways to makethe Presentation moreEffective

Recognize how to useVisual Aids effectively ina Presentation

Effectively deal withQuestions, Interruptionsand Equipment Problems


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Step Two

Preparation of the Presentation

What are your mainpoints?

Dont have too many! 4-5are plenty!

What do you want to sayabout the main points?

How will you insure theaudience understands?


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Step Two


How will you reinforce

the main points?

Examples

Stories

Analogies


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Step Two


How will you illustrate the

main points?

Pictures

Diagrams

Charts

Graphs


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www.dhss.mo.gov/.../ expenditures_pie_chart.jpg


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www.statcan.ca/.../ grade11/crime/graph-1.gif


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Too Busy


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Step Three

Preparing the Delivery

Know the content verywell.

You should be able to

talk about it without

note cards

Be concise, clear andwell organized


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Step Three


Time your self

Including:

Time for questions/at the

end or during the

presentation

Unplanned Interruptions

Discussion with the

audience-if applicable


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Step Three


Dont talk about it

if you cant clearlyexplain it.


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Step Three


If asked a

question you are

not sure of theanswer respond

Thats a good

question Im notcertain, let me find out

for you.


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Step Three


Make sure everyone

can see/read the slides

26 point font or larger


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Step Three


Limited the amount of

text.

The text is to guide

your presentation

It is not your

presentation


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Step Three


Decide how you are going to point at

information

img.2dehands.nl/ f/normal/9310031.jpg


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Step Three


If using note cards

Write large

Number them

List talking points only

www.topnotchteacher.com/. ../indexcards.gif


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Step Three


Test your equipment ahead of time

www.library.unt.edu/.../ broken_computer.JPG


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Step Four

Making the PresentationGreet the audience.

Tell them who you are.

Give some background onthe presentation.

I believe you will find thisinteresting or helpfulor informative


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Step Four

Making the Presentation

Tell them what

they will learn.


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Step Four


Start at a logical

beginning point

Gain the audiences

attention immediately.


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Step Four


Keep to your planned

pace.

Try not to get

sidetracked


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Step Four


End by telling

them what youtold them


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Step Four


Summarize

Draw a conclusion

Reinforce the message


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Step Four


Leave time for

questions


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Step Five

The Delivery

Speak naturally- be

yourself

Never read to the

audience unless quoting

someone


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Step Five

The Delivery

Pause for emphasis

Use your voice andjesters for emphasis

Movements can

refocus the audiences

attention


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Keep eye contact with

the whole audience-

dont talk just to the

first row

Never talk to your

slides/or with back to

the audience

Step Five

The Delivery


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Step Five

The Delivery

Look for nonverbal cues from the

audience Im lost or Im bored

www.gayvillevolin.k12.sd.us/.../ Erin.jpg


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Step Five

The Delivery

If using a a flip

chart or white

board make yourwriting legible and

so it can be seen

from the back ofthe room

www.artofbarter.com/ gif-bin/FlipchartMan.gif


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Using Visual Aids

Visuals must

reinforce what youare saying.


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Using Visual Aids

Dont plan onwriting on yourslides

Keep the number ofwords per slide

limited about 30wordsunlessquoting


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Using Visual Aids

Use color for emphasis on slides but avoid

yellow and orange

Do not use yellow because it is very hard

to see

Do not use orange because it is hard to

see


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Questions-Interruptions and Equipment

Problems

Tell audience if you will

take questions during

the talk or just at theend of the presentation

oregonstate.edu/.../ ANSWERING%20QUESTIONS.jpg


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Problems

Keep answers to

questions brief and to

the pointif you are

not sure or dont knowsay so.

Good Question I will

look into that and get

back to you


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Problems

If the question is

not easily

answered or offthe topic suggest

to talk after the

presentation ends.


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Problems

If the question

will be answered

in the future partof the talk say so

and move on.

images.medscape.com/. ../slide001.gif


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Problems

Dont argue withthe audience

Hmm thats aninteresting point

Im not sure I agree with

that view but

Ill have to think aboutthat position


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Questions-Interruptions Equipment Problems

Have a back up plan.

1. Handouts

2. Email presentation to

self

3. Extra thumb drive

www.magazinusa.com/.../ originale/MurphysLaw.gif


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The End

presentation on making an effective presentation 2012

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