2016 APA WV Fall Conference

West Virginia Division of Highways October 7, 2016 Glade Springs, Daniels, WV

2017 Letting Schedule

Lettings Data

DBE

What’s new with DBE Participation Plans?

• Beginning January 1st, 2017 DBE Participation Plans must be

submitted to the Division no later than 5 days after the bid

opening.

DBE

Why?

49 CFR Part §26.53

• When we establish a DBE contract goal, we must award the contract only to the

bidder who makes good faith efforts to meet it. There are two ways for contractors to

demonstrate a good faith effort.

1. Document (DBE Participation plan) that enough DBE participation has been obtained

to meet the goal. Or

2. Document that adequate good faith efforts have been made even though the goal

could not be met.

• States may choose to require this information at the time of bid (as a matter of

responsiveness) or “no later than 7 days after bid opening as a matter of responsibility.

The 7 days shall be reduced to 5 days beginning January 1, 2017.”

DBE

So what?... Why does it matter?

49 CFR Part §26.101:

• If DOH fails to comply with any requirement of 49 CFR we are

subject to formal enforcement action such as suspension or

termination of Federal funds or refusal to approve projects.

DBE

What happens if the deadline is missed?

• CFR 49 Part §26.53 (d) If you determine that the apparent successful bidder/offeror has failed to meet the requirements of paragraph (a) of this section, you must, before awarding the contract, provide the bidder/offeror an opportunity for administrative reconsideration.

DBE

I’m intrigued… please tell me more…

• A revised Special Provision for DBE Utilization is in development for use in 2017.

• Highlights from SP – Failure to submit within specified timelines may result in being deemed

unresponsive, irregular, and forfeiture of bid bond.

– Administrative reconsideration process will become more formalized

– Submittals will go directly to EEO Division via email or fax

2017 Specification Update

• Major Updates – PWL New section new Item numbers 410

– Milling new item numbers etc.

– Asphalt Binder Grading – PG 64-22 = PG 64S-22

– Pavement Markings Section Rewritten

• Special Provisions: – Rubblization SP

– Ultra-Thin – Binder type

• Special Provision Coming – Intelligent Compaction

– Infrared Temp

• As per the specification, all necessary safety features must be in place to be deemed substantially complete.

• There have been projects that contain contract language that supersede the spec and determines substantial completion by other means.

• Projects that do not contain this language cannot be changed after letting/award.

• However, using the Bidx Q&A feature you can inform us of potential issues and possibly prior to the bid letting, completion dates may be extended or contract language added to alter the definition of substantial completion.

Substantial Completion Date

Bid Express

• Upgraded December 21, 2015 to Project Bids

– WV was first state to upgrade and one of four states currently using the upgrade.

– Other states are asking about our experience (State and Industry perspectives)

– We know the State side… but for some reason have not yet been able to get your feedback?

• Please send comments to Jason.M.Boyd@wv.gov & John.E.Taylor@wv.gov

• Digital Signatures are coming!

Contract Admin is preparing to test several software packages.

Plan to begin using on contract signatures and the expand as warranted.

SiteManager

• Currently using Version SM 3.16a

• Working toward Version SM 3.17a-1 in early 2017

• Contractor access to SM - Citrix – Accepting applications – Douglas.L.Clark@wv.gov

– Per USER fee; $1000 first year; $450 each year thereafter.

– DO NOT SHARE LOGIN INFORMATION!

– 30 Contactors / Consultants currently have access

– No billing yet – working out the issues

– New ‘View Only’ access for executive overview

• Web based version in the future

• Wet ink signature on change orders going away

Percent Within Limits

• 2016 – 11 active or complete PWL projects

– 5 Districts did their own testing

– 64 Mat lots tested (to date)

• ~340 Sublots

– ?? Joint lots tested (to date)

• ~??Sublots

– $???,000 paid in joint lot bonus

– 149 psi State Average Bond Strength

–

2015 9 active or complete PWL projects 6 Districts did their own testing 80 Mat lots tested (to date)

~400 Sublots 53 Joint lots tested (to date)

~250 Sublots $108,000 paid in joint lot bonus

13 Active or Complete

PWL projects this year.

5

Districts did their own

testing. Most with their

own layouts. Very little MCS&T

interaction

64

Mat lots tested to

date. This works

out to approx

304

sublots.

149 PSI average

on bond strength

statewide. It seems that the spec is achievable.

6 Shoulder lots were tested, of them only

2 failed to meet density spec.

Percent Within Limits

• Joint Density graphs

0

5

10

15

20

80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97

Percent Density

2013 Joint Density

Mainline

Shoulder

0

5

10

15

20

80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97

Percent Density

2014 Joint Density

Mainline

Shoulder

0

5

10

15

20

80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97

Percent Density

2015 Joint Density

Mainline

Shoulder

0

5

10

15

20

80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97

Percent Density

2016 Joint Density

Mainline

Shoulder

Percent Within Limits

• Notable Changes / Topics – Added to the 2017 Standard Specifications: Item 410

– Districts had very little help from MCS&T for 2016

– Independent Audit using PWL

Independent Assurance Issues

• 2014 FHWA did an Independent Assurance Audit.

• A finding from that was that we cannot use Contractor’s Testing results as part of our acceptance methods as it relates to the DOH Independent Assurance requirements.

• BTW – I’m no longer saying “Independent Assurance”…

• “IA”

Independent Assurance Issues

• DOH needed a plan to address these IA Findings as it’s a requirement of 23 CFR 67 to have independent assurance testing on all projects along the National Highway System

• First we would deal with Asphalt Testing

• Then Concrete Testing

• Then Aggregate Testing

Independent Assurance Issues

• This has been briefly discussed with Industry how we would do this.

• At a Construction SubCommittee meeting Paul Farley mentioned requiring the AMRL System Approach on all personnel involved in testing.

• Nobody like it.

• Logistics and more importantly $$$

Independent Assurance Issues

• As we said it’s a requirement… we looked at what is the requirement.

• On NHS routes – WV has about 2000 miles of roads that are classified as NHS routes.

• Most of which are 4 lane roadways.

• Looked at what our paving procedures are for these types of roads…. Mostly PWL.

• With the PWL specifications the DOH does all the testing for acceptance.

Independent Assurance Issues

• Thus we will not have to have to certify any Contractor’s personnel for testing.

• But…

• This will require us to use PWL in some locations we told industry we said we would rather not. Several two lane roads. WV RT 2 for example.

• That does create some issues and in those locations were we will need to do some split samples with the contractor, but again no AMRL certification required on the part of the contractor.

Warranty Projects

• Clendenin Warranty Project – The 2016 was conducted on September 26th

– Year 5 PSR is 96.4

– Year 4 PSR was 98.9

– Year 3 PSR was 99.2

• Big Otter Warranty Project: – Construction Complete: September 6, 2016

– 3.43 miles (Warranty Area = 2.96 miles)

– High RAP mixes over rubbilized concrete

– We hope that the PSR is 100

• MSC&T recommends more

Warranty Projects

CLENDENIN

WARRANTY PROJECT

BIG OTTER

WARRANTY PROJECT

2016 Evaluation

Warranty Projects

Contractor Prequalification

• Financial requirements

• Classification of type of work

• Rating criteria

What does it all mean?

What is its purpose?

Does it have any bearing on the Division’s ability to provide the best product to citizen’s of WV?

Hobet Mine Access - Status

• As of October 8th, 2016, 8:23am, the status is as follows:

Pavement Preservation

• 2016 Preservation Projects – 31 Preservation Projects

– 20 Thin-Lays (HPTO or Ultra)

– 6 Cape Seals

– 0 Micro Surfacing

– 5 SAMI Seals

• For the Future – Seeking CIR and FDR projects

– Continue to teach the concept of preserving before failure

• We heard the Secretary and State Highway Engineer tell us that WV DOH will continue to use preservation

Workmanship and Quality

• Difficulty in getting mixes verified

• Trouble keeping the paver or MTV full

• Issues with poor tack coat

• Difficulty in getting compaction

• Trucking practices (too much release agent, using diesel fuel)

• MTV used when not required

• Rollers parked correctly

• Tack drivers willing to make adjustments

Workmanship and Quality

Micro v Ultra-Thin

• Are they equal?

• Would HPTO be a better option vs Micro on interstates?

• Could additional training of our designers help these questions?

• Marshal method vs SuperPave

• Ultra-Thin vs HPTO

Skid Aggregate

• Several areas of the state are finding a shortage of available skid aggregates

• We are reviewing past projects to make sure that we are putting skid mixes where it is required

• What are you thoughts?

Skid Aggregate

• Other areas have questioned our testing methods for this aggregate

• We want to move toward performance specifications

• As part of our efforts to have mix designs expire we intend to include skid testing in the mix design process.

• How do we plan to do that…?

Skid Testing

• MCS&T has been working to replicate the polishing machine

• Cores are clamped in place and wheels polish the mixture

• The plan uses 6” diameter cores

– laboratory compacted pill

– core drilled from a roadway

• After polishing, British Pendulum

Standard Test Method for Measuring Surface Friction Properties Using the British Pendulum Tester1

Standard Practice for Accelerated Polishing of Aggregates or Pavement Surfaces Using a Small-Wheel, Circular Track Polishing Machine1

Technician Training

• Online testing started in 2016

• How did it work…?

2016 Technician Training

449 Technicians attended training at three

different sites for the eight different certifications offered.

AFCT Techs were certified through the

Asphalt Field and Compaction Technician program.

54 Students took their exam via the online

system that can be done on either a computer

or a tablet.

Certification exams were

offered through the online testing

system.

All 8 Exams will

be offered online for the 2017

certification cycle.

6

1 2 1

2017 Tech Training Schedule

The Future of Technician Training

• More and More Online Training and Testing • Hope to eventually get to 100%. With the

exception of practical.

• Understand this can be new and seem difficult for parts of our workforce so please fill out the survey’s that are provided at the classes this year.

The Future of Technician Training

• Why online? • We have the technology, we currently pay for the

technology.. We need to use it. • IT IS THE FUTURE – WE NEED TO EMBRACE IT • The DOH has it’s own LMS, which we used to

some extent last year, but we hope to implement the use of TC3 more.

What is TC3? AASHTO’s Training TSP

Transportation Curriculum Coordination Council

–Technical Workforce Development

–National Coordinated Approach

–Leveraged Resources

–Cost-Effective Course Development

AASHTO Technical Service Program (TSP) 2013

TC3 MISSION Serve the Transportation Community

Develop, maintain, and provide effective access for a quality training curriculum to enhance the competency of the nations transportation technical workforce, with the focus on construction, maintenance, and materials.

TC3 Vision Be the Resource

Be the resource that the transportation industry relies on for job-related competency training, focusing on the construction, maintenance, and materials technical workforce.

Products and Services What Can TC3 Do For You?

TC3 Resources Available • Employee Competency Matrices • Comprehensive Web-Based

Curriculum • Learning Management System • State Sharing Program • Website and Mobile App

Roads & Bridges Private Sector Outreach

Flood Project Status

• 2015 & 2016 flood events

Approximately 300 sites remain

This translates to at least 125 contracts of various types

D1, D2, D3, D6, D7, D9

Getting the contracts out as quickly as possible