present: apologies: disclosure of …the total amount of rates outstanding as at 3 february 2015 was...

Balranald Shire Council

Agenda – Ordinary Meeting – 17th February 2015. …………………………………………………………………………………………

This is of the Business Paper of the Ordinary Monthly Meeting of Balranald Shire Council held in the Council Chambers Market Street Balranald on Tuesday 17th February 2015.

PRESENT: APOLOGIES: DISCLOSURE OF INTERESTS CALENDAR OF EVENTS

Calendar of Events November - December

February

17 Council Meeting @ 5pm

22-24

Western Division Councils of NSW

25 RAMROC Meeting @ Jerilderie

March

3 Euston Beautification Committee Meeting @ 9am

3 Tourism Committee Meeting @ 5pm

4 Balranald Beautification Committee Meeting @ 7pm

9 Integrity Management Program in Albury

14-22 Senior Citizens Week

17 Council Meeting @ 5pm




CONFIRMATION OF MINUTES Recommendation: That: “The minutes of the Ordinary Meeting of Council held on Monday 16th December 2014 copies having previously been circulated to each Councillor be taken as read and confirmed”.

PRESENTATION/DELEGATIONS

MAYORAL MINUTE/REPORT COMMITTEE REPORTS FOR ADOPTION

COMMITTEE & OTHER REPORTS FOR INFORMATION

DELEGATES REPORTS




NOTICES OF MOTION/RESCISSION




GENERAL MANAGER’S REPORTS (Incorporating all Staff Reports) Corporate and Community Development Division ITEM C - 1 STATEMENT OF FUNDS File number: 85 Reporting Officer: Elizabeth White Director of Corporate and Community Development Operational Plan Objective: Pillar Six: Our Leadership – a community that values and fosters leadership, lifelong learning, innovation and good governance

Officer Recommendation:

1. For information

Purpose of Report Funds Report for the Month Ending 31st December 2014 Report




Bank Reconciliation

Balance B/F From Previous Month

238,278 ADD Receipts for Month:

Investment Movements

1,000,000 Debtors

40,463

Rates & Water

99,043 Rent

980

Hostel Fees

17,104

Hostel subsidies

124,842 Caravan Park Fees

46,432

Interest Received

14,529 InfoCentre Sales

982

Donations Swimming Pool

1,340

Tip Tokens

565 Truck Wash Tokens

224

Photocopy

25 Dog

Rego

592 D/A & Section 149

1,484

RTA Agency Fees

4,333 Rates Pensioner Concessions

31,501

Road Opening

1,030

Legal

3,618 Private Works

450

Fisheries

7 Grants & Contributions

283,555 1,673,100




LESS Payments for the Month:

Audit LGA

-7,042

Auditors

-13,385 Bank

Chgs

-938 BAS

-13,786

Capital Works

-31,574 Caravan Park

-22,946

Consultant

-10,261 Contractor

-13,200

Donations

-160 Freight

-3,789

Fuel

-12,117 Insurance

-998

InterpCentre

-152,427 InterpOpening

-2,381

Leases

-56,402 Loans

-172,385

Members

-9,140 Other

-38,392

Phones

-4,650 Plant

-123,172

Pool

-7,452 R&M

-6,190

Roads

-136,753 Salary

-234,603

Seminars

-2,442 Subscriptions

-1,567

Training

-180 Utilities

-4,667

Water

-3,376 WH&S

-1,002

-1,087,376

Cash Book Balance as at End of Month

824,001

Less Outstanding Deposits as at end of Month Plus Unpresented Cheques as at end of Month

6,559

Bank Balance as at End of Month

830,560




Investment Held:

Bankwest 500,000 Bendigo 1,500,000 NAB 1,000,000 Westpac 1,000,000

4,000,000

FUNDS HELD Investment Bank Combined Restricted Balance General 2,400,000 99,124 2,499,124 1,319,417 1,179,707 DWM 0 69,274 69,274

69,274

Water 100,000 361,447 461,447

461,447 Sewer 1,500,000 294,156 1,794,156

1,794,156

Total 4,000,000 824,001 4,824,001 1,319,417 3,504,584

All investments shown have been made in accordance with Section 625 of the Local Government Act 1993, the regulations and council’s investment policy.




ITEM C - 2 STATEMENT OF FUNDS File number: 85 Reporting Officer: Elizabeth White Director of Corporate and Community Development Operational Plan Objective: Pillar Six: Our Leadership – a community that values and fosters leadership, lifelong learning, innovation and good governance.

Officer Recommendation: For information.

Purpose of Report Funds Report for the Month Ending 31st January 2015.

Bank Reconciliation

Balance B/F From Previous Month

824,001

ADD Receipts for Month: 149 Certificates

635 603 Certificates

840

Admin

14,452 Caravan Park Fees

42,129

Debtors

117,666 Grants - Library

19,093

Heavy Vehicle Testing Station

9,294 Hostel Fees

10,968

InfoCentre Sales

5,332 Interest

4,859

NH Respite Care Subsidy

5,469 Noxious Weeds Certificates

65

Rates & Water

36,796 Rent

1,040

RMS Agency Fee

3,899 Sub-division

330

Swimming Pool Fees

1,900 Water

697

275,463




LESS Payments for the Month:

Bank Chgs

-876 BAS

-11,922

Capital Works

-10,780 Caravan

Park

-27,582 Christmas

-1,776

Consultant

-1,672 Contractor

-10,931

Donations

-450 Freight

-1,840

Fuel

-11,958 Lease

-19,767

LGA

-3,020 Members

-9,003

Other

-36,705 Phones

-4,066

Plant

-46,987 Pool

-3,508

R&M

-7,622 RFS

-10,945

Roads

-99,796 Salary

-244,958

Seminars

-3,976 Subscriptions

-3,051

Utilities

-13,968 Water

-35,984

WH&S

-15,939

-639,083

Cash Book Balance as at End of Month

460,381

Less Outstanding Deposits as at end of Month

-14,394 Plus Unpresented Cheques as at end of Month

7,174

Bank Balance as at End of Month

453,162




Investment Held: Bankwest 500,000

Bendigo 1,500,000 NAB 1,000,000 Westpac 1,000,000

4,000,000

FUNDS HELD Investment Bank Combined Restricted Balance General 2,400,000 -213,560 2,186,440 1,179,000 1,007,440 DWM 0 66,263 66,263

66,263

Water 100,000 298,056 398,056

398,056 Sewer 1,500,000 309,622 1,809,622

1,809,622

Total 4,000,000 460,381 4,460,381 1,179,000 3,281,381

Report All investments shown have been made in accordance with Section 625 of the Local Government Act 1993, the regulations and council’s investment policy.




Item 3 - SALE OF LAND FOR UNPAID RATES

File number: 138 Reporting Officer: Elizabeth White, Director Corporate and Community Development Operational Plan Objective: Pillar Six: Organisational Management, provide good governance, prudent financial management and effective support services for all its activities.

Officer Recommendation: That Council resolve to commence sale proceedings of the above properties in accordance with Section 713 of the Local Government Act and the only arrangement under section 715(2)(b) that will be acceptable to Council is full payment of all rates and charges, including interest, due on the land.

Purpose of Report To advise Council of progress of recovery action for unpaid rates Report Section 713 of the Local Government Act allows Council to sell land on which a rate or charge has remained unpaid for more than 5 years from the date on which it became payable. The following is a list of properties on Council’s rate book which may be sold to recover unpaid rates.

Council has tried numerous times to recover the debt with no success. Owners have been notified by letter that if the rates remained unpaid Council does have the option to sell the land to recover the debt owed with no response.

Property Address

Property Description Area

VG Value

Outstanding debt as at

20/11/2012

2605881

Blue Gum Street OXLEY NSW 2711

Lot 1 Sec 40 DP 758821

1.012 ha 2,010 $982.01

2605777

17 Selwyn Street EUSTON NSW 2737

Lot 21 Sec 6 DP 758402

1012 m2

35,400 $8,859.35

Financial Implication Nil

Attachments Nil




Item 4 - OUTSTANDING COUNCIL RATES File number: 130 Reporting Officer: Elizabeth White Operational Plan Objective: General Rates & Charges


2. That the report be received.

Purpose of Report To update Council of the status of outstanding rates to Balranald Shire Council. Report The total amount of rates outstanding as at 3 February 2015 was $240,660.49 or 10.7%, and the outstanding water consumption charges totalled $388,034.47 A list of assessments with arrears greater than $5,000 and the action Council has taken to recover the debts is as follows:

Assessment Outstanding Balance Action Taken

2604793 $5,418.21 Legal action commenced via Debt Collection Agency

2605188 $6,351.04 Payment Agreement in place

2605297

$6,043.91 Legal action commenced via Debt Collection Agency





2605777 $7,515.36 Legal action via the Debt Collection Agency




Financial Implication Nil Legislative Implication Yes Policy Implication Yes Attachments Nil




ITEM C – 5 PROGRESS REPORT ON THE COMMUNITY STRATEGIC PLAN

File number: 155b Reporting Officer: Director of Corporate & Community Development Operational Plan Objective: Pillar 1: Our People – A Community that is proactive, engaged, inclusive and connected


3. For Information Purpose of Report To report on the progress of the Community Strategic Plan (Balranald Shire 2022) Report Council is required to undertake a six monthly review of the Community Strategic Plan on the performance measures detailed in its Delivery Plan for 2014/2015. The plan has been reviewed and the review document is provided for Councillor information and comment. Overall the outcomes delivered within this year’s Operational Plan appear to be on the way to meeting some of the objectives from Balranald Shire 2022.


Legislative Implication Local Government Act Sect. 404

Policy Implication Nil

Attachments CSP Plan Review




Balranald Shire 2022 Community Strategic Plan Outcomes

Pillar One: OUR PEOPLE A community that is proactive, engaged, inclusive and connected

Council has measured the performance of the following actions from the Community Strategic Plan

Balranald Shire

2022 Objectives Council Services Community Strategic Plan Actions 2012-2016 Action Performance

Measurement

Outcomes

1.1.1

Expand

opportunities for

social interaction

Community

Development

d) Utilise Theatre for More social events Theatre utilisation increased by

25% on previous year

Theatre usage has

increased.

Theatre is continuing to

be utilised.

1.2.1

Develop and

implement a

Welcoming

Strategy.

Community

Development a) Create welcome teams in each

township

b) Assemble welcome kits with

information

Teams in place by June 2013

Kit prepared by March 2013

This item is in process of

being reviewed.

An EOI is being sought

for Teams in Balranald &

Euston

The welcome Kit is in the

process of completion.

Plans are currently

under investigation for

NAIDOC Week.

1.2.2

Encourage

understanding,

respect and

tolerance

between our

diverse

communities

Community

Development a) Create opportunities to share and

celebrate cultural diversity and

achievements

c) Create welcome to country information

signage

Host joint events to celebrate

NAIDOC Week and

Reconciliation Week

Signage to be created and

installed by June 2013

Council continues to

keep an open dialog

with all cultures within

the Shire.

This signage has been

developed and will be

included with

completion and

opening of the




Balranald Discovery

Centre complex at

Heritage Park in

December 2014.

This signage has been

developed and has

been installed at the

Balranald Discovery

Centre complex




Pillar One: OUR PEOPLE Continued

Balranald Shire


Measurement

Outcomes

1.2.3

Implement a

people asset

mapping project

to see what skills

our community

members are

willing to share

and what they

care about.

Community

Development

a) Develop a skill and passion survey

b) Create database and website

c) Create connection between shared

skills and passions

Completed by March 2013

Completed by March 2013

Completed by June 2013

These items were

deferred from the

2012/13 Operational

Plan to 2013/14

Operational Plan.

Requires further

research following

subsequent Senior staff

replacement and

(current) staff

restructure.

The survey is being

developed

1.2.4

Improve

communications

and information

dissemination

within our Shire.

Community

Development b)Develop community directory

c)Develop quality community website

d)Develop central and attractive

Completed by September 2012

Website completed by

December 2012. User survey by

March 2013

A Community Directory

has been included on

Councils Corporate

website. Council is

continuing to grow and

improve the directory as

more information comes

to hand.

Council is collating

additional information

to be included in this

directory.

To be completed 2016.

Both Council’s Tourism

and Corporate websites

complete and up and

running, with continual




noticeboards in all townships

e)Investigate initiatives, increase Euston

content in the Robinvale Sentinel

Completed by December 2012

Ongoing relationship developed.

Monitor Sentinel for additional

Euston content

updates and alterations

added as required.

Flyers advising the

community of Councils

Corporate website will

be sent to the

community for

feedback

Balranald signs

completed. Euston

signage presently under

construction.

Regular media releases

are sent to the Sentinel.

1.2.5

Improve Council

engagement

with the

community to

inform decision

making.

Community

Development b)Use of community conversations and focus

groups

Improved liaison with

community. Increased

community participation in

conversations and focus groups

Council has been using

community consultation

on an increased basis.

E.g. the Interpretative

Centre.

1.3.1

Develop and

implement a

Youth Strategy

Community

Development Youth Services

c)Investigate the appointment of a youth

worker

e)Facilitate school holiday program

Investigations complete with

options identified

Increased number of school

holiday activities

Council is continuing to

investigate grant

funding opportunities.

Council is continuing to

assist as requested.

Council donated $5,000

in-kind support towards

the Outback Theatre for

Young People event

held in December 2014.




Pillar Two: OUR PLACE A liveable and thriving community that maintains lifestyle opportunities and addresses its disadvantages


Balranald Shire

2022

Objectives

Council Services Community Strategic Plan Actions 2012-2016 Action Performance

Measurement

Outcomes

2.1.1

Design and

implement a

Population

Retention and

Attraction

Strategy.

Community

Development a) Develop, implement and promote a

population retention and attraction

strategy

Strategy developed by April

2013. Implementation and

promotion by June 2013.

This item was deferred to

the 2013/14 Operational

Plan.

Requires further research

following subsequent

Senior staff replacement

and (current) staff

restructure.

2.1.2

Establish a

Mining Liaison

Committee to

maximise

positive

community

outcomes

from potential

mining

activities.

Economic

Development a) Instigate regular dialogue with mining

companies

b) Research other towns experiencing

new mining activities

Meetings held on a quarterly

basis

Research completed by March

2013

General Manager in

regular communication

with the mining

companies. Regular

briefings are given to

Council.

GM has discussed matter

with other Councils and

information obtained

forms part of VPA

process.

2.2.3

Plan for an

ageing

population.

Aged Care a) Examine needs and options for an

ageing population

Surveys and focus groups

completed by March 2013

This item was deferred to


Plan (Grant application

for expansion of hostel

has been submitted.

Council will be notified of

result in December 2014.




Council advised grant

successful in December

2014.

2.3.1

Establish a

Leisure Centre

in Balranald.

Community

Development

a) Identify funding sources and project

partners

b) Promote community engagement

Project funding and partners

identified by April 2013

Focus Groups completed by

May 2013

Items were deferred to


Plan.

No current funding

available. Council to re-

visit with further

community consultation

in 2016.




Pillar Two: OUR PLACE Continued

Balranald Shire

2022

Objectives


Measurement

Outcomes

2.3.2

Improve the

Balranald

Swimming Pool

Infrastructure c) Construct hydrotherapy pool

Pool construction completed

by August 2012. Pool constructed with

heating added. Internal

finishes complete.

2.3.3

Promote the

Theatre Royal

Community

Development a) Encourage partnerships in all cultural and

movie events at the Theatre Royal

Increased number of joint

events held A number of events

held, including the

Murray River

International Music

Festival and Adam

Harvey concert, and

re-opening of The

Gallery.

Council currently

investigating possibility

of showing new release

movies at the Theatre

2.3.4

Development

of Playground

Facilities

Infrastructure a) Undertake an audit of current facilities in

Euston and Balranald

b) Consultation with the community

Audit undertaken by

December 2012

Community consultation

completed by March 2013

Assessment

Management plan of all

facilities in progress.

Consultation process for

new projects

undertaken as required.




Pillar Three: OUR ECONOMY A community that ensures a strong and resilient economy

Council has measured the performance of the following actions from the Community Strategic Plan Balranald Shire

2022

Objectives

Council Services Community Strategic Plan Actions

2012-2016

Action Performance Measurement Outcomes

3.1.1

Implement

regular

business

networking

and training

initiatives

Economic

Development

a) Develop a Balranald Business

Association

b) Investigate a regular Business After

Hours Networking event

c) Instigate regular training initiatives

responding to expressed needs for

local businesses

d) Promote a strong customer service

ethos

Business Association established by

December 2013

Bi – Annual event created by June

2013

Training Plan developed by

Balranald Inc.

Customer service workshops held in

October 2012

Balranald Retail Group

revitalised. Council assisted

with the marketing of the

Christmas Promotion.

Completed by Balranald

Inc.

Currently investigating

revitalisation of Balranald

Retail Group

Hospitality courses have

been run by Balranald Inc.

and Balranald Inc. advised

the training plan has been

completed.

BEC have conducted

customer service

workshops. Awaiting

information for the Small

business bus to re-visit

Balranald and Euston.

3.1.2

Implement a

Business

Expansion and

Retention

(B.E.A.R.)

Program.

Economic

Development

a) Source funding for BEAR

b) Design survey

c) Recruit volunteer interviewers

d) Implement the program over a two

month period

Funding secured by November 12

Completed by January 2013

Recruitment completed by Feb

2013

Surveys completed by April 2013

Funding options are to be

investigated for the project

following subsequent

Senior staff replacement

and (current) staff

restructure




e) Prepare BEAR report

Report prepared by June 2013

All items deferred to the

2014/15 Operational Plan.




Pillar Three: OUR ECONOMY Continued

Balranald Shire

2022

Objectives

Council Services Community Strategic Plan Actions 2012-

2016

Action Performance

Measurement

Outcomes

3.1.3

Promote use of

enterprise

creation and

expansion

schemes and

funding

sources

Economic

Development

a) Promote and illustrate the availability of

schemes like NEIS, IFP, ICAS and RRGRECDF

Ongoing referrals

Ongoing regular service

provider visits and referrals

by General Manager.

3.2.1

Formulate and

implement a

Balranald Shire

Tourism and

Marketing

Strategy.

Tourism a) Audit existing tourism assets

Completed by September 2012

Audit completed. Findings

of the Audit outlined in

Tourism Strategy 2012

document. Review Audit

currently in progress to

review market readiness,

quality and marketability of

the Shire’s current tourism

assets. An audit was conducted in

2011and formed part of

Councils’ 2012 Tourism

Strategy Plan. A

comprehensive and current

Shire tourism audit and

Situation Analysis is been

conducted to provide an

updated review. The finding

of this audit will form the basis

of the “Tourism & Marketing

Strategy 2015 & Beyond” that

is currently been developed

by the Shire’s Tourism

Coordinator.




b) Identify and clarify key tourism changes

c) Instigate stakeholder dialogue

Completed by October 2012

Monthly Tourism and Economic

Development Meetings held

Tourism Strategy

developed and adopted

March 2012.

Regular meetings held.

Currently under review to

incorporate staff re-

structure (implementation

of Tourism Coordinator) &

new Discovery Centre.

Renewed focus on Tourism,

as well as identifying and

embracing current market

needs and opportunities A renewed commitment &

focus on Tourism as a viable

growth industry for the Shire

A full time Tourism

Coordinator has been

employed

Tourism Committee Meeting

agenda’s & actions are

aligned with Tourism Strategy

objectives, strategies and

action plan

The opening of the

Discovery Centre

Comprehensive Tourism

Audit & Market Research to

ensure that strategies and

product offerings are

aligned with market needs,

trends and motivators




d) Explore collaborative approaches to

marketing and promotions

Increased number of local and

regional promotions and

marketing activities

Regular meetings held.

Renewed focus on regular

meetings, being strategic

and aligned with the

Tourism Strategy action

plan and ensuring that

actions are discussed and

implemented for

sustainable tourism

outcomes Monthly meetings held

Renewed focus on regular

meetings being strategic

and aligned with Tourism &

Marketing Strategy

objectives, strategies &

action plan to ensure that

actions are discussed and

implemented for sustainable

tourism outcomes.

A number of collaborative

activities locally and

regionally implemented in

2013, including Caravan

and Camping Shows,

Billboards, National Parks

Campaign, Murray Now,

Murray RTO and ongoing

review of new visitors guide

Key stakeholder

relationships, dialogue and

activities currently under




e) Support new tourism services and

product and build tourism operator

Increased number of workshops

held to support and grow the

review. Aim to building

stronger relationships with

regional, state & national

RTO’s for more effective

and sustainable outcomes.

Key focus on identifying

and building strong

strategic alliances for

effective collaborative

marketing activities that

are aligned with current

market needs / trends and

take advantage of these

opportunities A number of collaborative

activities were delivered

including:

Caravan and Camping

Shows, Billboards, National

Parks Campaign, Murray

Now, Murray RTO and new

visitors guide

Certain activities were

implemented. Key

stakeholder relationships,

dialogue & activities are

currently under review with

the aim of building stronger

relationships with regional,

state & national RTO’s for

more effective and

sustainable outcomes

There is a key focus on

identifying and building

strong strategic alliances

with LGA’s in our region for

effective collaborative

marketing activities that are




capacity

local tourism industry aligned with current market

needs and that take

advantage of market

opportunities and trends

Ongoing. Review and

audit of the market

readiness of the Shire’s

tourism operators,

products/services in

progress Ongoing

Tourism & Marketing Strategy

Plan will identify the gaps

and levels of market

readiness and market

attractiveness of the Shire’s

retailers and tourism

operators and the actions

required to support and

grow the Shire’s tourism

industry





Balranald Shire


Measurement Outcomes

3.2.2

Re-develop

Heritage Park

and construct

new Visitor and

Interpretive

Centre.

Economic

Development /

Infrastructure

a) Continue community consultation

b) Award tenders for construction

Continued community

consultation

Tender awarded

Community and

Balranald Inc.

representatives on

project committee with

consultation undertaken

Tender awarded for the

construction of the VIC

8/7/2013

3.2.4

Improve links

between

Balranald

communities

and Mungo

and Yanga

National Parks.

Economic

Development /

Infrastructure

a) Lobby for sealing of Mungo access and

loop

Lobbing undertaken Discussions held with

and Funding

Application submitted

to State Government via

Murray Darling Basin

Economic

Diversifications Program

October 2014

3.2.7

Implement

physical

improvements

to Market

Street.

Infrastructure b) Continue to pursue funding for Market St

upgrade

Lobbing undertaken Lobbing undertaken

and Stage 1 of

upgrading Market St

undertaken in

conjunction with RMS

project. Stage 2

completed November

2014

5.1.1

Continual focus

on reducing

our

environmental

Continual focus

on reducing our

environmental

footprint

a) Encourage environmentally friendly

practices

Maintain modern fleet of plant

and vehicles

Council plant and fleet

upgraded in line with

Council policy




footprint and

being

environmentally

sustainable.

5.2.3

Joint

Community

Initiatives

Identify and lobby for key transport and road

infrastructure improvements a) Lobby for Mungo access

and loop sealing

b) Investigate traffic calming

devices in Market St

Discussions held with

and Funding

Application submitted

to State Government

Traffic calming installed

in conjunction with RMS

project

Council participation in

North West Transport

Steering Committee

Undertake Regional

Road maintenance

program

Undertake Local Road

maintenance and

construction program

5.3.2

Provide for

more and

improved

footpaths, bike

paths and

mobility scooter

paved

concrete

paths.

Provide for more footpaths a) Review PAMP (Active

Transport Program)

b) Identify funding sources

PAMP (now called

Active Transport

Program) reviewed and

adjusted in accordance

with priority (safety)

resource constraints

Council allocated

funding to improve 17

ramps/inverts, this work

was completed during

the 2013/14 financial

year. Funding




application lodged to

increase the paved

footpath linkages within

Balranald present

capital works pedestrian

access program.





Balranald Shire

2022

Objectives


Measurement Outcomes

3.3.1

Utilise the new

Trade Training

Centre to

enhance the

range of local

training

programs.

Economic and

Community

Development

a) Build a strong working relationship with

Balranald Central School

b) Audit local industry and business training

needs

c) Identify relevant training funding sources

d) Develop a calendar of training programs

e) Establish collaborative training

arrangements with accredited trainers (MAX

Employment, Riverina TAFE and MMT)

f) Instigate small business training courses

Regular meetings with senior

staff

Audit undertaken by Balranald

Inc. by June 2013

Funding sources identified by

Balranald Inc. by June 2013

Calendar of training programs

completed by Balranald Inc. by

June 2013

Quarterly meetings held with

training providers by Balranald

Inc.

Small business training courses

implemented by Balranald Inc.

Ongoing

communication

maintained by GM and

DCCD.

School Captains

recently assisted with

mayoral elections.

Completed by

Balranald Inc.

Completed by

Balranald Inc.

Completed by

Balranald Inc.

Balranald Inc. has been

working with the training

providers.

Hospitality courses and

BEC workshops provided

by Balranald Inc. and

Council.




Pillar Four: OUR CULTURE A community that respects and celebrates its diverse cultures, heritage and arts


Balranald

Shire 2022

Objectives

Council

Services

Community Strategic Plan Actions 2012-

2016

Action Performance Measurement Outcomes

4.1.1

Identify,

protect and

interpret our

significant

heritage

sites.

Community

Development

a) Undertake a Shire Heritage

assessment

e) Extend the Heritage Trail in Balranald

Shire Heritage assessment by

March 2013

Extension of Heritage Trail

completed by May 2013

Heritage Review

completed by Noel

Thompson Architecture.

Trail commenced in

2013/14, and continuing

in 2014/15. Recent

extension in November

2014.




Pillar Five: OUR INFRASTRUCTURE A community that maintains and strengthens its natural and built environment


Note: State of the Environment report (SoE) now included in CSP

Balranald Shire

2022

Objectives

Council

Services Community Strategic Plan Actions 2012-

2016 Action Performance Measurement Outcomes

5.1.1

Continual focus

on reducing

our

environmental

footprint and

being

environmentall

y sustainable

Encourage

environmentally

friendly

practices

Maintain recycling activities

Waste oil and scrap metal recycling

facilities maintained

Oil and metal

recycling facilities

maintained and drink

containers added to

recycling program

5.1.2

Maintain

healthy and

clean river

systems.

Support

Community

projects to

protect river

systems and

enhance

positive river

interactions

Lake Benanee enhancement project

Develop swing bridge/walking trail along

the Murrumbidgee River

Support Euston Beautification

Committee and seek funding for

Lake Benanee Enhancement

project

Complete Swinging Bridge and

walking trail along Murrumbidgee

River

Funding received and

project complete

Project completed

5.2.1

Extend mobile

coverage

especially in

the Hatfield /

Claire area

and National

Infrastructure a) Lobby for extension of mobile phone

coverage and utilisation of unused mobile

phone towers

Submissions completed to relevant

stakeholders by September 2012 Council, in conjunction

with Clare Community

met with the Hon. Paul

Fletcher, Parliamentary

Secretary to the

Minister for

communication.




Parks.

5.2.2

Achieve priority

as a National

Broadband

(NBB) Site.

Infrastructure a) Lobby for inclusion in the next roll out of

the NBB

Submissions completed to relevant

stakeholders by September 2012 GM has lobbied via

RAMROC.

5.3.2

Provide for

more and

improved

footpaths, bike

paths and

mobility

scooter paved

concrete

paths.

Infrastructure a) Review the pedestrian access

management policy (PAMP – now

called Active Transport Program)

Policy reviewed by February 2013 Item was deferred to


Plan

Revised policy to be

endorsed prior to May

2015.




Pillar Six: OUR LEADERSHIP

A community that values and fosters leadership, lifelong learning, innovation and good governance Council has measured the performance of the following actions from the Community Strategic Plan

Balranald Shire

2022

Objectives

Council

Services Community Strategic Plan Actions 2012-

2016 Action Performance Measurement Outcomes

6.1.1

Establish a

Leadership

Development

Network and

Strategy.

Community

Development

a) Audit current leadership

development opportunities at local,

regional and State levels.

Audit completed by April 2012 Review, audit and plan

to be developed in

2014/15 2015/16, in line

with Councils

re-structure.

6.3.1

Encourage

community

member

participation in

decision

making.

Civic Services a) Organise regular forums that enable

community participation in decision

making

b) Continue to encourage community

involvement in Council Committees

Regular Committee meetings held

Additional advertising through

Council newsletter to attract new

members to Committees

Regular committee

meetings held.

Advertising completed

annually, after review by

Council.

6.3.2

Ensure that

Council is

efficiently

managed to

provide civic

leadership and

good

governance to

meet all the

future needs of

our

community.

Organisational

Management a) Provide good governance, prudent

financial management and

effective support services for all its activities

Less than 15 customer complaints.

No audit qualifications Councils audit was

signed with no audit

qualifications by

auditors.




ITEM C – 6 TOURISM REPORT AS AT JANUARY 2015 File number: 770 Reporting Officer: Director of Corporate & Community Development Operational Plan Objective: Pillar 3: Our Economy – 3.2.1 Tourism


4. For Council Information Purpose of Report To provide Council with a progress report on Tourism. Report With the appointment of Councils new Tourism Co-ordinator and the opening of the new Discovery Centre, a tourism report including monthly statistics will be presented to Council each month for information.


Legislative Implication Nil


Attachments Tourism Monthly Reporting Dashboard




ITEM C - 7 BALRANALD INTERAGENCY GROUP – REQUEST FOR DONATION FOR EXPO DAY File number: 56 Reporting Officer: Director of Corporate & Community Development Operational Plan Objective: Pillar 1: Our People – A Community that is proactive, engaged, inclusive and connected


5. That Council support the Balranald Interagency Groups Expo Day by waiving the Hire fees for Greenham Park and providing a further donation of $415.00 toward the Hire of a jumping castle.

Purpose of Report To advise Council of a request from the Balranald Interagency Group to support their proposed Expo Day. Report Council received a donation application form dated 15th December 2014 from the Balranald Interagency Group seeking Councils support for their Expo Day. The date of the Expo is yet to be confirmed, and the Interagency Group has requested that Council consider waiving the Hire fees for Greenham Park, and also provide funds of $415.00 for a jumping castle. The total of the donation amounts requested is $870.00. Council has provided an annual budget in 2014/15 of $30,000 for Community Donations, and there is currently an available balance of $12,000 in the budget.

Financial Implication Waiver of fees for Greenham Park $455.00 and Donation of $415.00 – Total $870.00



Attachments Donation application Form & correspondence received.




ITEM C – 8 HOSTEL ACCOMMODATION PAYMENTS File number: 370 Reporting Officer: Director of Corporate & Community Development. Operational Plan Objective: Pillar 6: Our Leadership 6.3.2 – Provide good Governance, prudent financial management and effective support services for all its activities.


6. That Council increases the Accommodation Payments for the Hostel from $125,000 to $275,000 effective immediately.

Purpose of Report To advise Council of current building costs per bed and accommodation payments currently charged by other facilities. Report The cost of building and furnishing an additional 12 places at the Hostel is $3.3 Million, this equates to $275,000 per bed. Council is currently “selling” these beds for $125,000. A benchmark comparison of surrounding facilities has been completed and is in the high $200,000 to $300,000 range. This will not preclude residents who do not have the capacity to pay an accommodation payment. They will become concessional residents. Capacity to pay is assessed by Centrelink via an assets summary statement, and The Department of Human Services advises Council accordingly.

Financial Implication Increase in Interest on Accommodation Payments

Legislative Implication Aged Care Act


Attachments Nil




ITEM C – 9 HOSTEL GRANT CONSIDERATION File number: 370 Reporting Officer: Director of Corporate & Community Development Operational Plan Objective: Pillar 6: Our Leadership 6.3.2 – Provide good Governance, prudent financial management and effective support services for all its activities.

Officer Recommendation: That Council resolve to accept the grant for the Hostel Extension and borrow up to $1.2M for the construction and $460K to fund the operational shortfall in the first 3 years.

Purpose of Report To determine whether or not Council accepts the $1.999 MIL. Grant from The Commonwealth of Australia. Report At the Ordinary meeting of Council held on 18th March 2014, Council resolved to approve in principal the expansion of the Hostel, including the possibility of the need for loan funding and the ACAR application for the additional bed licences and grant. It is to be noted that as per that report Council may need to borrow up to $1.5M. A Grant application was submitted in July 2014. It was announced on 4th December 2014, that Council was successful in gaining a residential Care Grant of $1.99M for a 12 bed (Dementia ) extension to the existing facility. Councillors attended workshops on 20th January 2014 & 10th February 2015 to discuss the financial viability of the extension and the on-going operational costs. Projected outcomes for the first 3 years of operation showed a combined operating deficit of $460K, with an ongoing surplus beyond that. Options available to the council include:

7. That Council resolve to accept the grant for the Hostel Extension and borrow up to $1.2M for the construction and $460K to fund the operational shortfall in the first 3 years.




8. That Council not proceed with the extension and apply for a greater proportion of funds in a future grant funding round.

9. That Council fund a proportion of the Capital and/or the Operational shortfall.

Financial Implication Borrowings of approximately $1.66 MIL, funding operating deficit for first 3 years.

Legislative Implication Aged Care Act, Procurement requirements NSW LG Act.

Policy Implication Procurement Policy

Attachments Nil




C2 –QUARTERLY BUDGET REVIEW – DECEMBER 2014 File number: 085 Reporting Officer: Director of Corporate & Community Development Operational Plan Objective: Pillar 6: Our Leadership 6.3.2 – Provide good governance, prudent financial management and effective support services for all its activities.

This report is to be supplied under separate cover.




Infrastructure and Development Reports

Item I – 1 MAINTENANCE AND CONSTRUCTION PROGRAM

File number: 726 Reporting Officer: Director Infrastructure and Development – John Stevenson Operational Plan Objective: Pillar 5 – Our Infrastructure 5.3 Undertake key transport improvements

Officer Recommendation: That the report be noted.

Purpose of Report To provide Council with a progress report on works, since the December meeting. Report 1. Road Maintenance Patrol Grading has been undertaken on:

Weimby-Kyalite Rd

Tillara Rd

Prungle Marma Rd (patch repairs only)

Crack and patch sealing of areas due for reseal in this programme 2. Roads to Recovery Program

Mildura – Ivanhoe Rd Gravel reconstruction of approx. 1.2km within Leaghur lakebed has been completed. The adjoining areas of Mildura – Ivanhoe Rd subjected to gravel haulage have also been reinstated. Euston – Prungle Rd Preliminary works (surveying, tree removal, water negotiations, gravel site preparation) have been undertaken in readiness for a 2km extension of the road northerly from the end of the bitumen.




3. Miscellaneous Works

Malcolm Street area filtered water – main installation 50% complete at time of writing, including river undercrossing.

Market St new footpath works and gardens, various locations.

Culvert and grid maintenance, various shire roads.

Fire Hazard reduction – table drain grading and shoulder vegetation spraying MR514 from MR67 to Oxley will be undertaken commencing Feb 16th.

Financial Implication As per budgeted works program.

Legislative Implication Nil.

Policy Implication Rural Roads Policy.

Attachments Nil.




Malcolm Street Filtered Water Main Extension

Market Street New Footpath Two Locations

MR 67 North Fire Hazard Works




Item I – 2 CONSTRUCTION CERTIFICATES File number: 600 Reporting Officer: Director Infrastructure and Development – John Stevenson Operational Plan Objective: Pillar 6

Officer Recommendation: That the report be noted. Purpose of Report To advise Council of Certificates issued under delegated authority. Report The following Construction Certificates, Complying Development Certificates, Section 68 Certificates and / or Notices of Determinations have been issued since the November 2014 meeting of Council.

Application Owner/Applicant Locality Description

DA 14/2015 Mr Rex Scott 2 Endeavour Drive, Balranald

Shed

Financial Implication Nil.

Legislative Implication The approvals process.

Policy Implication Nil.

Attachments Nil.




Item I – 3 DA 12/2015 – PROPOSED SUBDIVISION

TILLARA ROAD, EUSTON File number: DA 12/2015 Reporting Officer: Director Infrastructure and Development – John Stevenson Operational Plan Objective: Pillar 5 Our Infrastructure 5.3 Undertake key infrastructure improvements.


Council consent to the subdivision of Lot 2 DP 1072071, creating 2 allotments subject to the following conditions; 1) The subdivision complies with the sketch plan as submitted. 2) Any new driveway access to the newly created lot, or alteration to

existing access, is to be to the satisfaction of Council or its delegate, and at the applicants full cost.

3) Subject to the concurrence of Telstra and Essential Energy. 4) Separate application must be made for any alterations to existing

dwellings or the construction of additional new dwellings on the lots. Purpose of Report To seek Council’s consent to a 2 lot subdivision in RU1 (Rural) area. Report Council has received an application for the subdivision of Macquarie Farm Assets, off Tillara Rd Euston. The application, duly consented to by the Western Lands Commissioner as “owner”, proposes to subdivide approx. 300Ha of grazing land on the N.E. corner of Lot 2 DP 1072071 leaving the 3,700Ha residue which contains the vineyard complex. The proposal is well over the minimum lot size requirement of Councils LEP (40Ha) and adjoining landowners have made no submissions against the subdivision under S.88 of the Environmental Planning and Assessment Regs. 2000.




Attachments Plan of Proposal




ITEM I – 4 BALRANALD MOTORCROSS CLUB – LEASE OF

GROUNDS, BAUPIE LANE File number: Legal AC 2.424 Reporting Officer: John Stevenson, Director Infrastructure & Development Operational Plan Objective: Pillar 1 – Our People 1.1 Expand opportunities for social interactions

Officer Recommendation: Council prepare a lease in the name of Balranald Motorcross Club for that portion of Lot 7003 DP 751170 (pt. Balranald Common) bounded by the fenced enclosure and occupied by the Club.

Purpose of Report To consider a request from the Balranald Motorcross Club to formalise their activities on the site via an application for affiliation with the motorcross sporting organisation. Report Mr Barry Anderson, Balranald motorcross club president, has informed Council of their intentions to seek funding towards the upgrading of facilities on the site. The intention is to not only provide a better venue for the youth of the community, but also to re-connect with the motorcross event calendar to attract district or even regional events. Councils risk manager, Statewide Mutual, recommend that the club enter into a lease over that portion of the Common to remove Council from any liabilities brought about by motorcross gatherings. These recommendations and those of the Western Lands Commissioner can be embodied in the lease document.

Financial Implication Council may fund the preparation of a lease document from the Parks, Safety & Recreation operation vote.



Attachments Nil.




ITEM I – 5 RIVER VESSEL MOORING APPROVALS

File number: 317 & 318 Reporting Officer: John Stevenson, Director Infrastructure & Development Operational Plan Objective: Pillar 2 – “Provide a range of recreational facilities”

Officer Recommendation: Council adopt the Mooring Management Plan.

Purpose of Report To further the approval process for river vessel moorings. Report Further to Councils recommendation at the October 2014 meeting a management plan for vessel moorings was placed on public exhibit. No formal submissions were received. More recent liaison with RMS confirms their desire for Balranald Shire Council to proceed with approvals within the specified mooring zones and that mooring applications outside these two zones will be considered on their merit.


Legislative Implication Compliance with agency requirements in both NSW and Victoria.


Attachments Nil.




General Manager’s Reports

ITEM G - 1 2016 COUNCIL ELECTION File number: 060 Reporting Officer: General Manager – Aaron Drenovski Operational Plan Objective: Pillar Six – Our Leadership

Officer Recommendation: The Balranald Shire Council resolves:

1. Pursuant to s. 296(2) and (3) of the Local Government Act 1993 (NSW) (“the Act”) that an election arrangement be entered into by contract for the Electoral Commissioner to administer all elections of the Council.

2. Pursuant to s. 296(2) and (3) of the Act, as applied and modified by s. 18, that a council poll arrangement be entered into by contract for the Electoral Commissioner to administer all council polls of the Council.

3. Pursuant to s. 296(2) and (3) of the Act, as applied and modified by s. 18, that a constitutional referendum arrangement be entered into by contract for the Electoral Commissioner to administer all constitutional referenda of the Council.

Purpose of Report If Council intend to appoint the NSW Electoral Commission to conduct its 2016 ordinary election, Council must pass an appropriate resolution by 10 March 2015. Report New South Wales Council elections are scheduled for September 2016. Council has utilised the services of the NSW Electoral Commission in the past to administer the Council elections as has been the case for all RAMROC councils. There are two options available to Council:

1. General Manager administers the Council Elections; 2. NSW Electoral Commission appointed to administer the Council

Elections.




Council does not have internal resources available to administer Council Elections.

Financial Implication Last Election cost (2012) was $18,234 Cost estimate for 2016 is $19,386

Legislative Implication Section 296 of the Local Government Act 1993

Policy Implication N/A

Attachments Nil




Item G – 2 ROBINVALE 80 SKI RACE SPONSORSHIP REQUEST File number: 56

Reporting Officer: Aaron Drenovski, General Manager Operational Plan Objective: Pillar 1: Our People – A Community that is proactive, engaged, inclusive and connected.

Officer Recommendation: That the Council endorse the actions of the Officer in approving program sponsorship of the Robinvale 80 Ski Race to the value of $700.

Purpose of Report To advise Council of a request for sponsorship of the Robinvale 80 Ski Race from the Robinvale 80 Ski Race Committee Inc. Report Council has received a request for sponsorship from the Robinvale 80 Ski Race Committee Inc. The race will be held on the Victoria Labour Day long weekend (7 & 8 March). There is up to 250 entries for the weekend of competition. The event attracts a few thousand competitors and visitors to the district over the weekend, and provides an economic boost to the Robinvale and Euston communities. Council has previously provided sponsorship in 2012 and 2013.

Financial Implication $700 (donation budget currently has approx. $12,000 remaining)


Policy Implication In accordance with Council’s Donations Policy

Attachments Donation Application Form




Item G – 3 SUMMARY OF MEETINGS File number: 25 Reporting Officer: Aaron Drenovski, General Manager Operational Plan Objective: Pillar Six: Our Leadership – a community that values and fosters leadership, lifelong learning, innovation and good governance

Officer Recommendation: For information

Purpose of Report To advise Council of a summary of meetings held. Report The Mayor and General Manager met with Mr Andrew Bowcher on 15 December. Andrew has been appointment by the Minister for Aboriginal Affairs to the role of administrator to the Balranald Local Aboriginal Land Council. The Mayor and General Manager had a site inspection of the Discovery Centre precinct on 17 December with Sheridan Stewart and Merryl Whyte from ABC Mildura. The site inspection provided a great opportunity to promote our Centre prior to the official opening on the 19th. The Mayor and General Manager had a meeting on 19 December with Pat Croft, Manager of the Balranald Hospital. The purpose of the meeting was to view the hospital facility and to meet the staff that runs it. The General Manager attended the Western Division General Managers meeting in Sydney on 16 January. The meeting primarily focussed on the Far West Initiative and how the western councils could contribute to the process. Councillors and senior management attended a Councillor Workshop on 20 January. The key items discussed where a six month organisation review and the proposed Hostel extension. The General Manager met on 4 February with Iluka representatives to discuss the mining project and the progression of the VPA. The General Manager and Director Corporate and Community Development met with representatives from the Robinvale District Health Services on 6 February. The purpose of the meeting was to discuss the development of a Robinvale Euston Community Alliance.




The Mayor, Deputy Mayor, Councillor Campbell, Councillor Joliffe, Councillor O’Halloran, General Manager and Director Corporate & Community Development met with Adrian Piccoli Minister for Education on 6 February. The three key issues discussed were the Wool Track Funding, Local Court House and the New Primary Health Networks. Councillors and senior management attended a Councillor Workshop on 10 February. The key items discussed were the proposed Hostel extension, Iluka Voluntary Planning Agreement and waste depot operations.




Attachments Nil




Item G – 4 CORRESPONDENCE

File Number: 712 Reporting Officer: Aaron Drenovski, General Manager Operational Plan Objective: Pillar 1: Our People – A community that is proactive, engaged, inclusive and connected


Purpose of Report To advise Council of recent correspondence of interest. Report

1. Thank you card from New Year’s Committee. 2. Email from Elle Palmer, StateCover Mutual Limited. 3. Letter from Michael Talbot – Courts and Tribunal Services 4. Letter to Stephen Tinker – Telstra. 5. Letter from Australian Bureau of Statistics. 6. Thank you letter from Balranald Moto-X Club 7. Invitation from Department Primary Industries.

Financial Implication

Nil

Legislative Implication

Nil

Policy Implication

Nil

Attachments Yes




From: [email protected] [mailto:[email protected]] On Behalf Of [email protected] Sent: Monday, 22 December 2014 2:55 PM To: '[email protected]' Subject: Successful Scholarship Application Good afternoon, On behalf of StateCover Mutual, I am pleased to inform you that your Council has been successful in both of its applications for the StateCover Scholarships. This includes the application for the Injury Management Cert IV course for Theresa Haley and the application for Alan Lodge for the WHS Cert IV. An amount of $3,400 and $1,800 respectively has been approved towards these courses which will be reimbursed upon receipt of a paid invoice. I would like to take this opportunity to congratulate your Council on its successful applications. Kind regards,

Linda Bostock | CEO | StateCover Mutual Limited PO Box R1865 | Royal Exchange | NSW | 1225 Tel: +61 (0)2 8270 6001 www.statecover.com.au

THINK GREEN - please don't print this email unless you really need to.

mailto:[email protected]



http://www.statecover.com.au/




Item G – 5 ACTION SHEET Reporting Officer: Aaron Drenovski, General Manager File Number: 120


Purpose of Report To bring forward for Councillors information the Action Report with actions taken on previous council resolutions.

BALRANALD SHIRE COUNCIL ACTION SHEET

DECEMBER 2014




MINUTE DIRECTOR/ FILE NO

SUBJECT DATE COMPLETED

COMMENTS CURRENT STATUS

12.14.3459 DID Arrange trimming of Palm Trees at the Discovery Centre.

Completed

12.14.3459 DID Arrange tidy up of town entrances.

Completed - Ongoing

12.14.3459 DID Investigate likely future public recreation area for improvements in the Chinese Cemetery.

In Progress

12.14.3459 DID Investigate trees lifting concrete paths around the Shamrock Hotel.

In Progress

12.14.3459 GM Invite Cristal Mining to next LEMC Meeting on12th February 2015.

Invited - declined for next meeting

12.14.3459 DCCD Write to members of CSP to see if still interested in attending meetings.

Completed 15.1.2015

12.14.3459 DID Pursue with armsigns regarding the historic town storyboard in Euston.

In Progress

12.14.3459 DID Arrange poplar regrowth removal along the Lake Benanee water front before Australia Day.

Completed

12.14.3459 DID Arrange staff to attend to plantings in Murray Terrace and repaint carpark bays.

Completed

12.14.3459 DID Arrange Tree removal around the old gaol and replacement.

Ongoing

12.14.3459 DID Check Australian Standards for soft fall in playgrounds.

Australian Safety Standards Compliance met.

12.14.3459 DID Sought other sites in Main Street for the relocation of St Vincent De Paul’s clothing bin.

Trial relocations still underway

12.14.3465 DID Euston Tip compulsory Acquisition, Make application to Governor under Councils seal,

12.14.3469 GM Arrange for letter to Business Owners regarding parking off Market Street

Visit to Business Owners Arranged.




Item G – 6 QUESTIONS WITHOUT NOTICE File Number: 030 Reporting Officer: Aaron Drenovski, General Manager

Cr Mannix The temporary tip manager is doing a good job. The room and yard look good!

For Information

Cr Jolliffe Tip tokens being made available at tip was good to see!

For Information

Sign at Discovery Centre facing wrong way!

Noted

Malcolm Memorial Sign should be in front of Museum!

Wayne has been instructed to move the sign.

Is the Information centre going to be finished on time for the opening?

Yes, Opening scheduled for 19th Decmeber 2015

Cr Campbell Can we send a letter to the business owners regarding parking their vehicle in the Market Street

General Manager & Tourism Coordinator visiting Businesses

Can Council put caps on top of the fence in playground at the new information Centre

Wayne is already on to it.

Cr Byron Is Council aware of the fishing completion at Lake Benanee in the new year?

Yes

CLOSED MEETING - CONFIDENTIAL MATTERS

present: apologies: disclosure of …the total amount of rates outstanding as at 3 february 2015 was...

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