prescription drug monitoring program · prescription drug monitoring program january 2019 bureau of...

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PRESCRIPTION DRUG MONITORING PROGRAM

January 2019

B U R E A U O F J U S T I C E A S S I S T A N C E

Comprehensive Opioid Abuse Program

Learning Objectives

Understand: The reporting requirements for a

Prescription Drug Monitoring Program (PDMP). The quarterly survey questionnaire.

Learn where to find resources.

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PERFORMANCE MANAGEMENT

SECTION 1

BJA Performance Measurement Tool

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PMT Reporting Schedule

Quarterly

You are required to enter data for program performance measures in the Performance Measurement Tool (PMT) every 3 months.

You have 30 days after the end of the reporting period to enter the data. You are encouraged to create a report for your records after each quarter’s data entry.

Semiannually

You are required to answer seven narrative questions for the previous 6 months of activity (January–June and July–December) in the PMT. You must submit a report from the PMT to BJA as an attachment to your progress report through the Grants Management System (GMS).

Closeout

You are required to answer the narrative questions for the previous months of activity since your last PMT report submission to the GMS.

You are required to submit a PMT Final Report to BJA as an attachment to the Final Progress Report through the GMS.

PMT Resources

Comprehensive Opioid Abuse Program (COAP) Measures and Informationhttps://bjapmt.ojp.gov/help/COAPDocs.html

– Common plus category-specific questionnaireslisted individually

Combined Performance Measure Questionnaires for the Comprehensive Opioid Abuse Site-Based Programhttps://www.bja.gov/funding/COAP_Comprehensive_Performance_Measure_Questionnaire_508c.pdf

– All questionnaires in one PDF

PMT Home page https://bjapmt.ojp.gov/

NOTE:

You will receive a PMT system-generated e-mail when your account is created

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COAP Performance Measures:Questionnaire Overview

Link to PDMP Questionnaire:https://bjapmt.ojp.gov/help/COAPDocs/COAP_Category5_PDMP_508c.pdf

PMT Helpdesk Contact Information: 1–888–252–[email protected]

Reporting Tip: You can use the questionnaire as a guide to track relevant data in your files in the time interval that is easiest for you, whether it is weeks or months. Then, when it is time to report in the PMT, you can add those figures together to get your reporting period totals.

PMT Module Schematic

Common Questionnaire

PDMP Implementation and Enhancement (Cat. 5) have their own questionnaire

Statewide Planning,

Coordination, and

Implementation (Cat. 4)

System-Level Diversion and Alternatives to Incarceration

(Cat. 3)


Qs

Technology-Assisted

Treatment (Cat. 2)

Technology-Assisted

Treatment Qs

Data-Driven Responses to

Prescription Drug Misuse (Cat. 6)

Data-Driven Responses to Prescription Drug Misuse

Overdose Outreach (Cat. 1)

Overdose Outreach Qs

• Award admin

• Grant activity

• Site information

• Research Partner and Activity

• Training and TA– course curriculum questions

• Partnerships [except for Category 6]

• Goals and objectives

• Closeout

Subgrantees

Overdose Outreach projects and Statewide Planning, Coordination, and Implementation projects with subgrantees will need to create subawards in the PMT and assign them to a specific project type

Statewide Planning,

Coordination, and

ImplementationQs

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PMT Module Schematic

Common Questionnaire

PDMP Implementation and Enhancement (Cat. 5) have their own questionnaire

Statewide Planning,

Coordination, and

Implementation (Cat. 4)


(Cat. 3)


Qs

Technology-Assisted

Treatment (Cat. 2)

Technology-Assisted

Treatment Qs

Data-Driven Responses to

Prescription Drug Misuse (Cat. 6)

Data-Driven Responses to Prescription Drug Misuse

Overdose Outreach (Cat. 1)

Overdose Outreach Qs

• Award admin

• Grant activity

• Site information

• Research Partner and Activity

• Training and TA– course curriculum questions

• Partnerships [except for Category 6]

• Goals and objectives

• Closeout

Subgrantees

Overdose Outreach projects and Statewide Planning, Coordination, and Implementation projects with subgrantees will need to create subawards in the PMT and assign them to a specific project type

Statewide Planning,

Coordination, and

ImplementationQs

Definitions

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Definitions

Definitions

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PRESCRIPTION DRUG MONITORING PROGRAM QUESTIONNAIRE

SECTION 2

PDMP Questionnaire

• Award Administration and Grant Activity• Prescriber Use Mandates• Licensed Prescribers/Pharmacists/Pharmacies• Authorized Investigators/Regulatory Agencies• Dispensing Information• Solicited/Unsolicited Reports • Goals and Objectives

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Award Administration/Grant Activity


If spending grant funds, conducting planning activities, or any other activity related to your grant application, select YES.

If approaching end date in this quarter, select YES.

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A. COAP grant funding should be equal to the federal award amount.

Total project budget includes all funding sources.

PDMP Questionnaire


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Prescriber Use Mandates

PDMP Questionnaire


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Licensed Prescriber/Pharmacists/ Pharmacies

Licensed Prescriber/Pharmacists/ Pharmacies

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PDMP Questionnaire


Authorized Investigators/Regulatory Agencies

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PDMP Questionnaire

Data Entry Tip

As of the last day of the reporting period = The number of XYZ on that day (i,e., a point in time count).

For example:

October–December = number of XYZ on December 31January–March = number of XYZ on March 31April–June = number of XYZ on June 30July–September = number of XYZ on September 30


PDMP Questionnaire

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Dispensing Information

Dispensing Information

Drug types that fall into one Schedule

Drug types that fall into more than one Schedule

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Category 5 PDMP Questionnaire

Solicited/Unsolicited Reports

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PDMP Questionnaire

Goals and Objectives

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Resources

https://bjapmt.ojp.gov/help/COAPDocs.html

Contact Information

Thank you for your hard work and dedication!

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