preparing successful administrative reviews & training ... · -tips for writing successful...
TRANSCRIPT
Preparing Successful Administrative Reviews & Training Grants and Team
Nutrition Grants
Donna Parsons, MS, RD
Washington State Director
Objectives:
The objectives today are to gain knowledge of:
-The process of applying for federal grants
-Tips for writing successful grants
-The essential items to include in your grant
-Examples for the use of grant funds
-The importance of Project Management
Types of Grants Available
• Administrative Reviews and Training (ART) Grants
–ART Grant Method I - Additional Administrative Reviews
–ART Grant Method II – Training and Oversight Activities
• Team Nutrition (TN) Grants
Other Types of Grants Available
• Direct Certification Grants
–Planning Grants
–Implementation Grants
• Farm to School Grants
• Other Opportunities – Pilots
• Information on federal grants
http://www.grants.gov
http://www.fns.usda.gov/cnd/grants.htm
http://www.fns.usda.gov/tn/
• Other sources for tips on writing grants https://www.cfda.gov
http://grants.nih.gov/grants/grant_tips.htm
Website Resources - Where to go
• Grants must be submitted electronically
through Grants.gov
• In order to apply for a grant, you must complete the Grants.gov registration process. The registration process can take three to five business days or as long as four weeks if all steps are not completed in a timely manner
Applying for Grants – Grants.gov
• Grants.gov does experience technical
difficulties. Do NOT wait until the last day to submit
• Plan well in advance. Expect delays. Start Early – even a full month will go by too fast
• Even if you write the grant yourself, be sure to have someone else proof/edit it
Grants.gov, continued
• Grant Announcements
• Forms
• Summaries of previous grants awarded
• A great place for gathering ideas and looking at funding amounts
USDA Food & Nutrition Service Grants
• Grant announcements
• A wealth of information
– Focus of TN Grants
– Summaries of previously awarded grants
– Webinars – Grant Writing 101, etc.
• State developed materials. Yes, use them.
Team Nutrition Grants
• Start early. Start early. Start early!
• Read grant application thoroughly before starting. And then read it again
• Follow grant instructions carefully
• Use verbiage from the grant announcement to frame the purpose of your grant
Tips for Writing Successful Grants
• Make sure your agency leadership is onboard and supportive
• Know your agency’s procedure for applying for grants
• Partner with IT, if applying for technology funds
Tips for Grant Writing, continued
• Prepare a realistic budget – include the staff you will need, indirect costs, phone, equipment, printing, postage, salary AND benefits. Consider hiring a Project Manager
• Don’t assume grant readers will know the subject matter. Explain in detail your needs
• Edit your application for spelling, content, and grammatical errors
Tips for Grant Writing, continued
• Be sure to double check your work
–The budget breakdown matches the narrative
–The amounts requested are the same throughout the grant write up
–You have included all the necessary forms – summary, proposal, budget narrative, etc.
–Additional forms are completed – Certification of lobbying, resumes, job descriptions, etc.
Tips for Grant Writing, continued
• Direct Certification – mid-December
– To improve the direct certification process
• ART Grant Method I – early January
– Funding for additional administrative reviews
• ART Grant Method II - late January
– Funding for identifying, reviewing, monitoring, and training LEAs that have demonstrated a high
– level of, or a high risk for, administrative error
Next Round of Grant Awards
• Replace outdated child nutrition system ‒ Simplify data entry and centralize applications ‒ Increase accuracy of claims using site-based claims ‒ Improve reporting accuracy and enhance reporting
capabilities
• Interface with other OSPI data systems ‒ Connect with OPSI’s Comprehensive Education Data and
Research System & Education Data System for data ‒ Provide reporting capabilities combining child nutrition
program data with other school data
Washington’s ART grant
• Improve program integrity and administrative accuracy ‒ CRE data module ‒ Incorporate meal analysis; track and analyze data ‒ Identify SFAs with high level of error ‒ Identify training needs ‒ Track corrective actions ‒ Increased accuracy in filing USDA reports ‒ Ad-Hoc reporting tool
Washington’s ART grant
Team Nutrition Grants
2010 Team Nutrition Grant
• Workshop for Food Service Directors on dietary guidelines and the Healthier US School Challenge (HUSSC)
6 Workshops/144 Food Service Directors
• HUSSC promotion and development of HUSSC resources
• Technical assistance to LEA’s applying for HUSSC
2010 Team Nutrition Grant
Washington State HUSSC Winners! (as of 10/17/12)
2011 Team Nutrition Grant
• Workshops for Lead Cooks on scratch cooking, with focus on whole grains, vegetables and decreasing sodium
• Development of a Scratch Cooking Recipe Booklet
• Development of a Wellness Policy Toolkit
WA STATE – 2012 TN GRANT • Provide training to improve the nutritional quality
of the meals served in CACFP centers and homes by increasing the variety of fruits and vegetables served and increasing the proportion of whole grains offered.
• Supplement the training with nutrition education activities for the children with the goal of increasing acceptance of these foods when they are offered as part of a meal or snack.
2012 Team Nutrition Grants
2012 Team Nutrition Grants
• Noncompetitive –
Update HUSSC resources and provide technical assistance to LEA’s applying for HUSSC awards
Direct Certification Grant
• Purpose: Improve the State direct cert match rate
• Expected Outcome: Improved match rate (automatically qualify more students)
• 2010 Planning Grant
• 2011 Implementation Grant
Project Management
• What is Project Management?
‒ Project management is the discipline of planning, organizing, securing, managing, leading, and controlling resources to achieve specific goals
‒ A Project is a temporary endeavor with a defined beginning and end, undertaken to meet unique goals and objectives, typically to bring about beneficial change or added value
Project Management, continued
‒ The primary concerns of project management are:
• Scope • Schedule • Budget
• And some add “Quality”
Project Management Project Charter
Project Management Plan
Action Item Management Plan
Issue Management Plan
Risk Management Plan
Communication Management Plan
Requirements Management Plan
Procurement Proposal Evaluation Plan
Procurement Q & A Management Plan
Rita’s Process Chart
