preparing for the february 5th deadline

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Using the Restructured Grants.gov Application (Forms B) and Preparing for the February 5 th Deadline JANUARY 2010 Adobe Forms B & the Feb 5 Deadline

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Page 1: Preparing for the February 5th Deadline

Using the Restructured Grants .gov Appl icat ion (Forms B) and Prepar ing for

the February 5 t h Deadl ine

JANUARY 2010

Adobe Forms B &the Feb 5 Deadline

Page 2: Preparing for the February 5th Deadline

Grant SCIENCE GIM 19 SPONSOR Two day deadline NSF ExplanationContract eGC1 Introduction coversheet SubContracts GIM 13 application research Grants.gov 10 Day Rule export control Help Desk

Protocol EXPERIENCE BUDGET Indirect Cost Rate scope of work Grants.gov GIM 10research strategy APPROVALS national institutes of health Office of

Research IDCbudget justification Compliance PRINCIPAL INVESTIGATOR Adv Budgets

Advance Budgets eGC1 Introduction coversheet Scope of Work SAGEIndirect Cost Rate research 5 Day Deadline export control LEARN Grants.govProtocol GIM 13 BUDGET Contract COST SHARING Grants.gov GIM 10Sponsored projects research strategy APPROVALS Research EXPERIENCE

PRINCIPAL INVESTIGATOR budget justification Students applicationReady to Submit Grant SPONSOR SCIENCE Human Subjects SPAERC

Explanation SFI

Research Administration

“Expertise in all aspects of research administration is critical to facilitate and support cutting edge scientific

discovery at the University of Washington”

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Today’s Agenda

Forms B changesTop Grants.gov & NIH submission errors UW Business process

Performance site GIM 19 - UW Deadlines OSP is your research administration partner

New NIH requirement for RCR (Responsible Conduct of Research)

Q&A

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RestructuredNIH Forms B

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Introduction

NIH restructured application forms and instructions are required for deadlines after 1/25/2010

Competition IDNew form applies to nearly all types of

applications R, T, D, K, U, SC, G, P, Fellowships

Read the RPA or program announcement carefully

Applies to both new and resubmissionsNew forms are available on Grants.gov

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Forms B – General Info

Applications submitted with the old forms will be delayed Validation will not pass at Grants.gov submission

Summary of changes can be found at http://enhancing-peer-review.nih.gov/docs/application_changes.pdf

School of Medicine checklist for restructured application instructions

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Short Summary of Changes

1. Research plan reformatted & reduced to 12 pages or less

2. Facilities & Resources have modified requirements

3. Biosketch now begins with a personal statement

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1. Research Strategy - NEW

Restructured Research Plan attachmentsOLD – 3 sections

Background & significance Preliminary studies/progress report Research design & methods

NEW – Research Strategy with 3 parts Significance Innovation Approach

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Research Strategy

Single PDF fileSignificanceInnovationApproach contains overall research

description and 2 sub-sections Preliminary studies for new applications Progress Report for renewal/revised applications

List of publications moves to section 5.5.5

Reduced to 12 pages maximum for R01

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2. Facilities and Other Resources

RequirementsDescribe how scientific environment will

contribute to probability of project successEarly Stage Investigators (ESI) must describe

institutional investment in the success of the investigator

This section is located: SF424 R&R Other Project Info PHS 398 Resources Format page

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3. Biographical Sketch

Part A = NEW personal statementParts ABC become BCDNo more than 15 publications

Selections based on how recent the publication, importance to the field of research, and/or relevance to the application

4 page limit (no change)

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Handout

Table of Forms B Page LimitsChecklist for Preparing a Submission-Ready

Application

Distributed todayPosted to the OSP website

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Top Grants.gov Submission Errors

1. Application requirements not met2. Budget miscalculations (e.g. rates, exclusions,

dates, totals match to 424)

3. Dates do not match between periods/forms4. Budget totals do not match across all forms5. Invalid / inconsistent / missing data

(e.g. federal id, budget, resource or data sharing, match to 424, Co-PI for NIH)

Page 14: Preparing for the February 5th Deadline

Top NIH Submission Errors

1. Co-PI role used by mistake (use co-investigator instead)

2. Documents not in PDF format3. Miscalculation of effort (use person months

not percentage of effort)4. eRA Commons user profile errors

o Login credentialo Degrees

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Helpful Tips

RO1 opportunity PA-07-070 now uses opportunity PA-10-067

Read program announcement and Grants.gov instructions before and during the prep process

Create a timelineDouble-check that all attachments are

included before routing application for approval

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NIH Help

NIH eRA Commons – http://commons.era.hin.gov/commons

Avoid Common Errors - http://era.nih.gov/ElectronicReceipt/avoiding_errors.htm

SF424 User Guide - http://grants.nih.gov/grants/funding/424/#inst

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Review Process May Take Longer

We anticipate:Large number of submissions nationallyMore error reports from Grants.gov and eRA

Commons Therefore:Proposals received only by the 2 day deadline

may very likely not make it through submission process

Waivers will not be approved for proposals that miss the 2 day advance deadline unless they

fall under the GIM 19 Guidelines

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SAGE

Grant Runner Supports NIH R01, R03, R21 with modular budgets Forms B incorporated

SAGE Budget (preparation tool) Auto-populates salaries and rates; calculates totals Import #s to eGC1 Budget page & attaches excel

spreadsheet

Help features are available throughout SAGEClick the <help icon> to view additional

information regarding Grant Runner functionality

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UW Training Options

Grants.gov Training Register on-line Two classes offered January 13th and 14th

How to Prepare a Basic Budget – coming soon

OSP Learning page http://www.washington.edu/research/main.php?page=ospLearning

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OSP Business Process

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Performance Site

Sponsor forms request the primary performance site

This data may be used to calculate F&A rate

Therefore-Use locations in the F&A Rate Agreement

(GIM 13)List multiple locations if split rates are usedEnter performance site on the R&R Project/

Performance Site Location(s) form page

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Performance Site LocationsF&A Rate Primary Site Location

56% On Campus (including Harborview)

4333 Brooklyn Ave NE, Box 359472, Seattle, WA 98195-9472

26% Off Campus Actual performance site address

66% South Lake Union (SLU sites)

815 Mercer Street, Seattle, WA 98109-4714

75% Primate Center (other) Washington National Primate Center, Box 357330, Seattle, WA 98195-7330

44% Primate Center (core) Washington National Primate Center, Box 357330, Seattle, WA 98195-7330

17% Applied Physics Lab (APL) 1013 NE 40th Street, Seattle, WA 98105

Multiple Locations – Split Rates Primary location, Secondary location, etc.

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Deadlines - Important for successful submission!

Application Due to OSP – GIM 19:10 working days prior to the submission

deadline with all business components completedExcludes the science (Research Strategy).

5 working days prior to submission deadline with all proposal components completedIncludes the science (Research Strategy).

12noon 2 working days prior to submission deadline with Ready To Submit=Yes on the eGC1

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Sun Mon Tue Wed Thu Fri Sat

    1 2

3 4 5 6 7 8 9

10 11 12 13 14 15 16

17 18 19 20 21 22 23

24 25 26 27 28 29  30

January 2010 

Sun Mon Tue Wed Thu Fri Sat

 31  1 2 3 4 5 6

7 8 9 10 11 12 13

14 15 16 17 18 19 20

21 22 23 24 25 26 27

28

February 2010 

10 DayDeadlin

e

5 DayDeadlin

e

2 DayDeadlin

e

SponsorDeadlin

e

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Ready to Submit

When am I really ready to submit?√ All required eGC1 fields completed√ All COMPLETED sponsor required forms attached√ IRB or IACUC studies/protocol approval dates or JIT√ Attached paperwork for subcontracts or consultants√ Research plan and budget is attached in FINAL form√ Attachments are in correct format√ IDC rate is in accordance with GIM 13√ Any required approval waivers granted

Then RTS = YES

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For the greatest grant success and

positive work relationships, adopt a team

approach

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OSP is Your Partner

Contact your OSP Administrator if you have questions during the preparation phase Provide context for your questions (i.e., specific

sponsor instructions, not your interpretation) Consolidate your questions for the best use of

everyone’s timeLeave a trail of information breadcrumbs for

all reviewers Justify exceptions or complicated

arrangements/budgetingPre-reviews of applications is not standard

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Help at UW

Help Guide – Grant Submission via Grants.gov http://www.washington.edu/research/oris/learning/gg_guide

OSP Grants.gov Help Desk UW policy & procedure questions [email protected] or 206-685-4362

SAGE Help Desk eGC1, Budget & Grant Runner questions [email protected] or 206-685-8335

Peer Mentors http://www.washington.edu/research/main.php?page=

ospMentors

Page 29: Preparing for the February 5th Deadline

Responsible Conduct of Research (RCR)

Requirement

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Training Requirement

NIH is requiring a different set of RCR standards for all NIH training grants Face-to-face instruction required Online instruction may additionally be used

Notice Number: NOT-OD-10-019

NSF already requires RCR training of students and postdoctoral researchers supported by NSF

http://www.washington.edu/research/main.php?page=rcr

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Presentation Recap

Forms B – required for deadlines after 1/25/2010

Top Submission ErrorsPrimary Performance site – GIM 13GIM 19 – UW deadlinesNew RCR requirement for NIH training grantResources

Ask your PIs to start working on their personal statement for biosketch early in the process

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Q & A Discussion Panel

Craig Johnson, Administrator - OSPKim Littlefield, Administrator – OSPLynne Chronister, Director - OSP