preparing a good proposal: what evaluators want · robert goodchild . head of energy research unit...
TRANSCRIPT
Robert Goodchild
Head of Energy Research Unit
INEA
Preparing a good proposal: What evaluators want Horizon 2020 Energy Info Days Smart Citizen-Centred Energy Systems
5 steps of the selection process
Submission of proposals
Admissibility & eligibility check
Evaluation by external experts
Decision on funding
Signing a grant
agreement
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Call is open
Call opening*: mark in your diary!
Call identifiers Budget LC-SC3-ES-3-2018-2020 (IA) €26.3 M LC-SC3-ES-4-2018-2020 (IA) €19 M LC-SC3-ES-5-2018-2020 (IA) €30 M LC-SC3-ES-7-2018-2020 (IA) €3 M
Opening 5/12/2017
* According to the draft Work Programme which has not been adopted or endorsed by the European Commission. Publication of the final Work Programme: 27/10/2017
Smart Citizen-Centred Energy System
Closing 5/04/2018
Submitting your proposal
Login or register
Call & submission service
Admissibility & eligibility check
Are all forms submitted?
Are all call conditions met?
NO YES
YES NO
ATTENTION! Only admissible and eligible proposals will be evaluated
Evaluation by external experts
EU database of over 80,000 evaluators
1. High-level expertise
2. Independence
3. Impartiality
Balanced composition
Regular rotations & new experts
What do we ask them to do?
Evaluate individually - remotely
Meet to reach
consensus
Understand call text
Tip 1: Don't waste their time!
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2016 – LCE1
Tip 1: Don't waste their time!
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2017 – LCE 1
Tip 2: Understand call conditions and text
ES4 - Proposals must include:
1. at least one demonstration on one island;
2. at least two other follower islands with similar issues; these follower islands will develop plans to adapt similar solutions to their island in a cost-efficient way.
ES3, ES4 & ES5 => specific eligibility conditions
Tip 2: Understand call conditions and text
Must & shall = "have to"
Should = won't get good score if you don't
Address all issues in the call
Tip 2: Understand text of the call
Consult FAQ's in good time – or ask your own question!
Tip 3: Be clear on TRLs
START TRL = state-of-the-art
END TRL = concrete activities
Technological Readiness Level No room for doubt!
Tip 4: Impact
Identify and substantiate the impacts
Dissemination & exploitation plan
Impact weighting 1.5 for all calls but ES6-8
Tip 4: Impact Weighting
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2015 – SCC1
Tip 4: Impact Weighting
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2015 – SCC Importance of IMPACT 1.5 weighting
Tip 4: Impact Weighting
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2015 – SCC Importance of IMPACT 1.5 weighting
Experts score = 11 Impact score = 4 Weighted Impact Score = 6 Total Score = 13
Tip 4: Impact Weighting
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2015 – SCC Importance of IMPACT 1.5 weighting
Experts score = 11 Impact score = 4 Weighted Impact Score = 6 Total Score = 13
Experts score = 11.5 Impact score = 3 Weighted Impact Score = 4.5 Total Score = 13
Tip 4: Impact Weighting
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2015 – SCC Importance of IMPACT 1.5 weighting
Experts score = 11 Impact score = 4 Weighted Impact Score = 6 Total Score = 13
Experts score = 11.5 Impact score = 3 Weighted Impact Score = 4.5 Total Score = 13
Equal score: highest Impact
score has priority
Tip 5: Sound budget construction
REASONABLE ALLOCATION
JUSTIFIED SUFFICIENT DETAIL
Tip 6: Simple to digest
SIMPLE LANGUAGE (MAJORITY OF EXPERTS ARE NON-NATIVE SPEAKERS)
MAKE INFORMATION EASY TO FIND
RELEVANT SUMMARY TABLES, GRAPHS & IMAGES
RESPECT PAGE LIMIT
6 steps to success
Be realistic
Understand the call
Clear TRLs
Impact Sound budget
Simple text
Outcome of evaluation
Deadline to inform: 5 months
Ranked list of proposals
Main list
(top scores)
Reserve list
Rejection
(No money / < threshold)
Grant agreement
Successful proposals invited to start a
Grant Agreement Preparation
Very tight deadline: max. 8 months
No negotiation phase = no substantial changes
Good luck!
More info: EU Participant Portal http://ec.europa.eu/research/participants/portal/
Frequently Asked Questions
https://ec.europa.eu/research/participants/portal/desktop/en/support/faq.html
