prepared projects method

© Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 1

Teaching Quality and Sustainability via Prepared Project Method

• From Planning Game to Prepared Projects• Project Learning • Student's Projects• Success Factors

• Ulrich D. Holzbaur, Ulrich D. Holzbaur, Ulrich D. Holzbaur, Ulrich D. Holzbaur, Aalen University of Applied Science, Aalen University of Applied Science, Aalen University of Applied Science, Aalen University of Applied Science, Aalen, GermanyAalen, GermanyAalen, GermanyAalen, Germany

• Education for sustainable development,

• Project management and planning games,• Project learning and community services

United Nations World DecadeEducation for

Sustainable Development2005 - 2014


Projects

• Give students insight and knowledge• Show that students can support quality and sustainability

• Public perception is high – this also motivates the teams.

• Projects must be prepared carefully and cooperation with partners must be sought and cultivated.

• Empirical Background: own projects • Theses (final, study theses) 25 Y 300 150 PY• Industrial projects 20 Y 20 20 PY• Classical students´ projects 15 Y 200 30 PY• Prepared project method 5 Y 200 50 PY

• Students from several semesters participate in each individual project, which gives additional challenges and chances for students and project partners


The Prepared Project Method (PPM)

• Treats projects like planning games: Preparation, Model aspects• Allows to carry out projects that have

• a real-life training effect for the students• excellent chances of success• a positive impact on community development • and on the public perception of the university.


Planning Games

• Planning Game• Method of teaching• Initial Conditions = Starting Position• Decisions to be made • Dynamics

• Conceptual Basis• Model of the real world• Simulation & Decision• Controlled experiment• Method of teaching• Method of learning

• Prepared Projects Method Next, let us lower the sales figures and measure his stress symptoms


Planning Games and Projects

The decision aspect is crucial for management, planning games and projects

The learning situation is embedded into a dynamic and changing scenario

The planning game and the planned project have a purpose in training and education. They are adapted to a specific training situation and must be adapted to the situation and guided by an experienced supervisor or trainer.

DidacticsPedagogy

Outcome and education orientedTraining oriented (no impact on reality)Effect

Dynamics are given by the project phases and the evolution of the project

Dynamics are implemented by a software, script or trainer.

Dynamics

Decisions are necessary to achieve the goalsThe decisions and their consequences stand in the foreground.

Decision

Planned projects are selected prototypes of projects. By means of intensive prepa-ration, the risk is reduced

The learning situation and decisions cannot take place in reality.

Model

PPMPlanning gameAspect


The Triad –The Magic Triangle of Project Management

Quality, Results,Vision, Deliverables

Q

Resources RStaff, Money, Credit Points

T Time Milestone, Timeline,Course schedule

External targets•Learning effect for the team•Contribution to course aim•Project result for customers

Internal targetsViability

Achieve the aims within the course.

Optimal match


The Roles of the Supervisorwithin the project

Evaluate

examine

assess

mark

starting presentation

projectpresentation

presentation ofresults

finalpresentation

help

define

supervise project

support the

planning process

solve problems

teach, train

control quality


The Iceberg

background and support, ressourceslong term planning

Projectstudents´perception

training and evaluationstakeholder management


Tasks of the Supervisorwithin PPM

Preparation

students´ project

Continuous Improvement Process


PPM Schedule Overview

week

-104 Collect ideas and get into contact with potential projects partners-104 Plan the long term projects. Contact potential project partners

- 52 Plan the medium term projects. Contact potential project partners - 30 Define series of projects for one or several semesters- 14 With the previous semester’s project finalisation ideas for subsequent projects arise

- 9 Select the projects for the forthcoming semester- 8 Develop a concise project understanding including scope and deli-ver-ables- 7 Fine tune project with the projects partners, customers and sponsors.- 6 Publish a preliminary list of projects to get feedback from the students- 2 Adjust number and scope of projects according to the expected number of students-1 Publish the formal project definitions including partners and preliminary aims. 0 Open the projects for enrolment.

+1 Adjust number and scope of projects according to the actual number of students+ 2 Kick-off-presentations and internal project definition+ 3 Teams get in contact with their customers and stakeholders. External project definition+ 5 Project presentation (Project definition: aims, vision, deliverables, resources, schedule)+ 8 Intermediate presentation (Project controlling)

+ 12 Final presentations for project partners + 12 Define subsequent projects + 14 Joint final presentation of all semesters and projects + 15 Press release on project+ 16 Regular due date for deliverables+ 22 Planning for subsequent projects + 23 Final due date for deliverables + 24 Aftermath, improvement of materials, press release on project consequence+ 26 Next generation of projects starts


PPM Schedule Overview


PPM Schedule Preparation

week-104 Collect ideas and get into contact with potential projects partners

-104 Plan the long term projects. Contact potential project partners

- 52 Plan the medium term projects. Contact potential project partners - 30 Define series of projects for one or several semesters

- 14 With previous semester’s project finalisation, ideas for projects arise

- 9 Select the projects for the forthcoming semester- 8 Develop a concise project understanding including scope and deli-ver-ables

- 7 Fine tune project with the projects partners, customers and sponsors.

- 6 Publish a preliminary list of projects to get feedback from the students- 2 Adjust number and scope according to the expected number of students

-1 Publish the formal project definitions including partners and preliminary aims.

0


PPM Schedule Conduction

week0 Open the projects for enrolment.

+1 Adjust number and scope of projects to the actual number of students+ 2 Kick-off-presentations and internal project definition+ 3 Teams get in contact with their customers and stakeholders.+4 External project definition+ 5 Project presentation (aims, vision, deliverables, resources, schedule)+ 8 Intermediate presentation (Project controlling)

+ 12 Final presentations for project partners + 12 Define subsequent projects + 14 Joint final presentation of all semesters and projects + 15 Press release on project+ 16 Regular due date for deliverables


PPM Schedule Finalisation and Aftermath

week

+ 14 With the project finalisation ideas for subsequent projects arise+ 15 Press release on project

+ 16 Regular due date for deliverables

+ 22 Planning for subsequent projects + 23 Final due date for deliverables

+ 24 Improvement of materials, press release on project consequence

+ 26 Next generation of projects starts


Project Examples the landscape


The UNESCO Decade ProjectEducation for Sustainable Development

• The module „Quality and Sustainability“and the project „Green Eel - Environmental Management for Schools“were recognised asOfficial German Projects for the UN Decade of Education for Sustainable Development


Project ExamplesProject ExamplesProject ExamplesProject Examplescity projectscity projectscity projectscity projects

• City marketing and developmentCity marketing and developmentCity marketing and developmentCity marketing and development• studies for city management studies for city management studies for city management studies for city management • Status, image analysis, concept development Status, image analysis, concept development Status, image analysis, concept development Status, image analysis, concept development • City Event ManagementCity Event ManagementCity Event ManagementCity Event Management

• Research on security feeling and causes of fearResearch on security feeling and causes of fearResearch on security feeling and causes of fearResearch on security feeling and causes of fear• population survey (15000 questionnaires, 4500 responses)population survey (15000 questionnaires, 4500 responses)population survey (15000 questionnaires, 4500 responses)population survey (15000 questionnaires, 4500 responses)• expert interviews expert interviews expert interviews expert interviews • cooperation with police city administrationcooperation with police city administrationcooperation with police city administrationcooperation with police city administration• polls to test the validity and acceptance of the main surveypolls to test the validity and acceptance of the main surveypolls to test the validity and acceptance of the main surveypolls to test the validity and acceptance of the main survey• detailed analyses as a consequencedetailed analyses as a consequencedetailed analyses as a consequencedetailed analyses as a consequence

• Survey on the protection of juveniles from alcohol abuseSurvey on the protection of juveniles from alcohol abuseSurvey on the protection of juveniles from alcohol abuseSurvey on the protection of juveniles from alcohol abuse• according to the law for the protection of the youthaccording to the law for the protection of the youthaccording to the law for the protection of the youthaccording to the law for the protection of the youth• Instruction of personnel al point of sales Instruction of personnel al point of sales Instruction of personnel al point of sales Instruction of personnel al point of sales


Project Examples Environmental management systemnvironmental management systemnvironmental management systemnvironmental management system

• The green eel The green eel The green eel The green eel –––– EMS for schools (the eel is from the coat of arms of Aalen)EMS for schools (the eel is from the coat of arms of Aalen)EMS for schools (the eel is from the coat of arms of Aalen)EMS for schools (the eel is from the coat of arms of Aalen)• Concepts and activities

instead of formalism:Peer auditing system

• Development of criteria and handbooks

• Support for implementation• Participation in Audits


Project Examples Community and TourismCommunity and TourismCommunity and TourismCommunity and Tourism

• BarrierBarrierBarrierBarrier----free tourismfree tourismfree tourismfree tourism• status analysis of Aalen City status analysis of Aalen City status analysis of Aalen City status analysis of Aalen City

with respect to handicapped with respect to handicapped with respect to handicapped with respect to handicapped peoplepeoplepeoplepeople’’’’s mobility. s mobility. s mobility. s mobility.

• Implementing a barrier free city Implementing a barrier free city Implementing a barrier free city Implementing a barrier free city as a contribution as a contribution as a contribution as a contribution to tourism developmentto tourism developmentto tourism developmentto tourism development

• Regional Marketing and development of a regional brandRegional Marketing and development of a regional brandRegional Marketing and development of a regional brandRegional Marketing and development of a regional brand• ““““green toursgreen toursgreen toursgreen tours”””” to promote local tourism and direct marketing for farmersto promote local tourism and direct marketing for farmersto promote local tourism and direct marketing for farmersto promote local tourism and direct marketing for farmers• Regional brand and Virtual Regional MallRegional brand and Virtual Regional MallRegional brand and Virtual Regional MallRegional brand and Virtual Regional Mall

• Regional TourismsRegional TourismsRegional TourismsRegional Tourisms


Project Examples Local Agenda 21Local Agenda 21Local Agenda 21Local Agenda 21

• Support for several projects of the Local Agenda 21Support for several projects of the Local Agenda 21Support for several projects of the Local Agenda 21Support for several projects of the Local Agenda 21• Support for Agenda Groups and projects Support for Agenda Groups and projects Support for Agenda Groups and projects Support for Agenda Groups and projects

• Youth newspaper edited by juveniles for juveniles Youth newspaper edited by juveniles for juveniles Youth newspaper edited by juveniles for juveniles Youth newspaper edited by juveniles for juveniles • Renewable resources and energy savingRenewable resources and energy savingRenewable resources and energy savingRenewable resources and energy saving• Suburban development, Landscape protectionSuburban development, Landscape protectionSuburban development, Landscape protectionSuburban development, Landscape protection• Networking for labourNetworking for labourNetworking for labourNetworking for labour----seeking juveniles seeking juveniles seeking juveniles seeking juveniles • Communication, Events Communication, Events Communication, Events Communication, Events • Regional MarketingRegional MarketingRegional MarketingRegional Marketing

Day of regional MarketingDay of regional MarketingDay of regional MarketingDay of regional Marketing• Support for the processSupport for the processSupport for the processSupport for the process

• Structural decisions Structural decisions Structural decisions Structural decisions • Public perceptionPublic perceptionPublic perceptionPublic perception

• Event Event Event Event ““““Live Sustainable AalenLive Sustainable AalenLive Sustainable AalenLive Sustainable Aalen””””


Projects in Engineering Mill

• Documentation of a historical mill• Photo• 2-D• 3-D• Animation

• Analysis of Flows• Material (wheat, chaff)• Energy• Information


Project Examples Engineering - Didactical Sundial

• Analysis, Drawings, Construction • Optimisation, Production preparation • Didactical Aspects and Users' Manual


Project Examples Quality of the University

• Process Optimisation• Evaluation• Workshops


Project Examples Engineering – solar steam engine

• Generation of Steamfor a steam engine

• Design,development,construction.

• Students´ solution:• Reflector• Dish Antenna• Steam Engine


Project Examples planning game on project management

• The planning game:• LEGO tower• Project management

• Planning and estimation• Performance and controlling

• Magic triad• Height • Resources and Staff• Time

• The project• Adapt the Game• Plan the Event• Organise • Evaluate the Event


The success factor / tool Work Breakdown Structure

• Work packages as a basis for• Planning• Scheduling• Organising• Controlling• Evaluating


Project BenefitsProject BenefitsProject BenefitsProject Benefitsand Problemsand Problemsand Problemsand Problems

• PartnersPartnersPartnersPartners• Problems are analysed and researched methodically, Solutions areProblems are analysed and researched methodically, Solutions areProblems are analysed and researched methodically, Solutions areProblems are analysed and researched methodically, Solutions are assessed assessed assessed assessed

independently, future activities are analysed holistically. Projindependently, future activities are analysed holistically. Projindependently, future activities are analysed holistically. Projindependently, future activities are analysed holistically. Projects that require ects that require ects that require ects that require specialized skills or planning competence are addressed. specialized skills or planning competence are addressed. specialized skills or planning competence are addressed. specialized skills or planning competence are addressed.

• With a project, customers also buy into the skill and knowledge With a project, customers also buy into the skill and knowledge With a project, customers also buy into the skill and knowledge With a project, customers also buy into the skill and knowledge of the supervisor.of the supervisor.of the supervisor.of the supervisor.• Students Students Students Students

• Learn to apply project management, quality and sustainability Learn to apply project management, quality and sustainability Learn to apply project management, quality and sustainability Learn to apply project management, quality and sustainability • Learn about and solve practical problems, learn about their futuLearn about and solve practical problems, learn about their futuLearn about and solve practical problems, learn about their futuLearn about and solve practical problems, learn about their future environment re environment re environment re environment • Influence decisions and future developmentInfluence decisions and future developmentInfluence decisions and future developmentInfluence decisions and future development

• University benefitsUniversity benefitsUniversity benefitsUniversity benefits• Effective and efficient education, Effective and efficient education, Effective and efficient education, Effective and efficient education,

Project portfolio covers the course subjects Project portfolio covers the course subjects Project portfolio covers the course subjects Project portfolio covers the course subjects • Public perception Public perception Public perception Public perception • Chance to solve also internal problemsChance to solve also internal problemsChance to solve also internal problemsChance to solve also internal problems


Success FactorsSuccess FactorsSuccess FactorsSuccess Factors

• Success criteria for projects • Success criteria for planning and controlling

Project Selection

Project Work

PlanningDefinition

PR Post-Processing

Stakeholder Management

Education


Success Factorsfor planning and controlling

• Detailed and careful planning Aspects of planning games

• Careful Planning giving space for alternatives allowing students to define aims and targets

• Concentration on the early project phasesaims, targets, visions, partners, stakeholders

• Supervision and control via reviews and presentations

• Trust in the students´ teams´ engagementMotivation by delegation


Success Factors for projects

• A positive effect for society and/or university. • A learning effect with respect to the course object ives

Contribution of the individual project within the p roject portfolio.• A good balance between viability and effect.

• A project customer (sponsor, main stakeholder) that is willing to support the team.

• Trust and confidence among stakeholders, teams and supervisor.

• Students SkillsStudents SkillsStudents SkillsStudents Skills


SummarySummarySummarySummary

• PPMPPMPPMPPM• Project LearningProject LearningProject LearningProject Learning• Planning Games ApproachesPlanning Games ApproachesPlanning Games ApproachesPlanning Games Approaches• Schedule and Detailed PlanningSchedule and Detailed PlanningSchedule and Detailed PlanningSchedule and Detailed Planning

• ExamplesExamplesExamplesExamples• QualityQualityQualityQuality• Sustainability Sustainability Sustainability Sustainability

• Success factorsSuccess factorsSuccess factorsSuccess factors• Careful preparationCareful preparationCareful preparationCareful preparation• Long term stakeholder management Long term stakeholder management Long term stakeholder management Long term stakeholder management • Professionalism and mProfessionalism and mProfessionalism and mProfessionalism and mutual trustutual trustutual trustutual trust


Quality and SustainabilityPrepared Project Method