prepared for: mdm. hazeline bt ayoup prepared by: chua hui pin 219140 chiam seow siah 219227 nur...
TRANSCRIPT
PREPARED FOR:
MDM. HAZELINE BT AYOUP
PREPARED BY:
CHUA HUI PIN 219140
CHIAM SEOW SIAH 219227
NUR NATASYA BT MHD FISHAH 228202 NURUL IZZATY BT ABDUL RAZAK 228690
“UUM Clothes Donation Drop Off
2015”
Date & Time
•14 – 15 December 2015•10.00 a.m. – 5.30 p.m.
Purpose •Develop the students to become volunteers. •Raise awareness that many needy people.• We should not waste anything that we have that can be reduce, reuse and recycle .
Marketing Approach
•Social media•Flyers, banners, open booth in DKG 1 & DKG 5
PROJECT BACKGROUND
•To help the unprivileged families who are unable to buy the new clothes
OBJECTIVE
DESIRED OUTCOMES GOALS TARGETS BENCHMARK
1. The project aims
to help the
underprivileged
family in
Langkawi who
are unable to
buy the new
clothes.
Clothes
Man: 300
Women: 300
Boys: 500
Girls: 500
Babies: 600
Excellent : 700 - 2000
clothes
Good : 300 - 700
clothes
Acceptable : 20 - 300
clothes
2. The project aims
to collects
donated clothes
from the donator
in the library of
university.
Clothes
Man: 300
Women: 300
Boys: 500
Girls: 500
Babies: 600
Excellent : 700 - 2000
clothes
Good : 300 - 700
clothes
Acceptable : 20 - 300
clothes
3. The project
wants to attract
the students to
volunteer to
donate the
clothes.
Clothes
Man: 300
Women: 300
Boys: 500
Girls: 500
Babies: 600
Excellent : 700 - 2000
clothes
Good : 300 - 700
clothes
Acceptable : 20 - 300
clothes
TERMS & CONDITIONS
In good condition.
Not torn clothes.
Suit with culture of the local people.
Clean.
PROJECT CONSTRAINTS
Time
DonatorS
Cost
Bureaucracy &
Regulation
PROJECT ORGANIZATIONAL STRUCTURE
PROJECT TEAM AND TASK DELEGATION
Work Breakdown Structure
RISK MANAGEMENT
CATEGORIES RISKS • Mitigation strategic
Financial risk 1. Budget cut from HEP of UUM
2. Unable to find sponsorship
• More realistic budget and present the
proposal in an attractive
• Attractive proposal and find earlier
Schedule risk
(delay risk)
3. Project planning takes time longer
than prescribed
4. Difficulty of booking venue
5. Flyers or advertising not ready in
promoting period.
• Develop Gantt chart and network
diagram
• Book the venue earlier and have a back-
up venue
• Design it early and identify rapid printing
firm
RISK IDENTIFICATION
CATEGORIES RISKS MITIGATION STRATEGIC
Organizational
risk
6. Communication problem or conflicts
occur with each member.
7. Possibility that member cannot continue
the project.
• Assist them in dealing with any problems
and communicate clearly.
• Assign tasks according to their skills and
help them understand the flow of the project
clearly.
Execution risk 8. Team members lack of knowledge and
experience to run the project
9. Possibility of not enough door gifts
10. Agenda does not flow as schedule
• Make a formal meeting, discussion or advice
and develop a comprehensive project
schedule .
• Update information frequently to estimate
the amount of donator.
• Develop Gantt chart to show the duration
for each task and do follow up
Probability
LOW MEDIUM HIGH
Consequences
HIGH
4, 5
1
2
MEDIUM
7
3, 8
6
LOW
10
9
QUALITATIVE RISK ASSESSMENT
QUANTITATIVE RISK ASSESSMENT
• PROBABILITY OF FAILURES = 0.23
• CONSEQUENCES OF FAILURES = 0.35
• Overall risk factor : 0.23 + 0.35 – (0.23*0.35) = 0.50
Project Maturity (Pm) Complexity (Pc) Dependency (Pd) Total
Score 0.3 (minor) 0.1 (low) 0.3 (minor) 0.7
Project Cost (Cc) Schedule (Cs) Reliability (Cr) Performance (Cp) Total
Score 0.5 (moderate) 0.3 (minor) 0.3 (minor) 0.3 (minor) 1.4
A) INCOME
RATE
(RM)
AMOUNT
(UNIT)
RM RM
Fund from HEP 1000.00
Sponsorships 2500.00
TOTAL INCOME 3500.00
BUDGET ESTIMATION
B) EXPENDITURES
PRICE PER UNIT
(RM)
AMOUNT
(UNIT)
RM RM
Administration
A) Name Tag Committee 1.00 6 6.00
B) Certificates 1.00 6 6.00
D) Stationery 2.00 10 20.00
E)Printing and Photocopy 50.00
F) Documentation 30.00
112.00
Promotion
Flyers (A4 Paper)
(1 A4 Paper = RM0.10)
(1 A4 Paper = 16 Units)
40
(640 Units)
4.00
Banners 25.00 3 75.00
79.00
Souvenirs
Door Gifts (Pen, Keychain) 3.00 1000
3000.00
Others
Transportation 150.00
Postage fees 50.00
Phone Charge 20.00
170.00
TOTAL EXPENDITURE 3361.00
RM
TOTAL INCOME 3500.00
TOTAL EXPENDITURE 3361.00
BALANCE +/- (3500-3361) 139.00
NETWORK DIAGRAM
GANTT CHART
STAKEHOLDER MAP
WORK BREAKDOWN STRUCTURE (WBS)
FOUR FIELD MAP