prepare accounts payable vouchers for payment comprehensive pe … · 2019-10-09 · u.s. army...
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U.S. Army Soldier Support Institute
Finance and Comptroller School
MOS 36B – Financial Management Technician Advanced Individual Training
Prepare Accounts Payable Vouchers for Payment
Comprehensive PE #2
Supplemental Documents
Name: _________________ Class: ________
October 2019
COMPREHENSIVE PRACTICAL EXERCISE
SITUATION: You are a vendor service clerk working in the Commercial Vendor Services section in the Finance Office on Fort Stewart, GA. This supplement contains pages 1 - 61. You will use these documents to complete Questions 1 - 47 in the Practical Exercise. You have received various contractual documents at your office, to include:
COMP PE 1
1. DD Form 1155, Copy 1 (Contract & Payment Voucher). 2. DD Form 1155, Copy 8 (Receiving Report). 3. SF 33s (Contract). 4. DA Forms 3900 (Bills Register Card). 5. DD Form 250 (Receiving Report). 6. SF Form 1034 (Payment Voucher). 7. Vendor’s Invoices.
DO NOT WRITE IN THIS BOOKLET. YOU WILL TURN IT IN TO YOUR INSTRUCTOR UPON COMPLETION OF THE ANSWER SHEET.
NOTE TO INSTRUCTOR: Allow 6 periods for the class to complete the Comprehensive Practical Exercise and review in the remaining 2 periods to ensure all questions are resolved. Each student must be provided an Answer Sheet and Payment Due Date Sheets.
26 April **
A. N. Purcell
Copy 1 2
FINANCE OFFICE ATTN: COMMERCIAL VENDOR SERVICES FORT STEWART, GA 31314
COMP PE
021202012D09 A2ABMABM00 6100.2617 131096QLOG W91CMD*1161290 S34030
26 April **
A. N. Purcell
Ray J. Bell
Thomas Edwards 19 May **
Copy 8 3
FINANCE OFFICE ATTN: COMMERCIAL VENDOR SERVICES FORT STEWART, GA 31314
COMP PE
021202012D09 A2ABMABM00 6100.2617 131096QLOG W91CMD*1161290 S34030
INVOICE
NUMBER: 710293
INVOICE DATE: 29 MAY **
TERMS: NET 30 ORDER NUMBER:
DAFI01-**-C-1290 D. O. #0001
TANDY ELECTRONICS CORPORATION 1011 EAST STREET NEW YORK, NY 10167
UNITED STATES ARMY FINANCE OFFICE ATTN: COMMERICIAL VENDOR SERVICES FORT STEWART, GA 31314
SOLD TO:
SSSC BUILDING #20 FORT STEWART, GA 31314-9837
SHIP TO:
ITEM DESCRIPTION QUANTITY UNIT PRICE AMOUNT
1 Comp, Paper 81/2” x 11” BX 9.95 $995.00 100
TOTAL DUE: $1,124.50
2 Blank 3.5” Disks 10 BX 12.95 $129.50
4 COMP PE
CONTRACT NUMBER: ___________________________ TOTAL OBLIGATION: _______________________
BILLS REGISTER
SUPPLIES AND SERVICES NONPERSONAL
Name: Address:
REGISTER
NUMBER
ORDER OR
CONTRACT NUMBER DATE OF INVOICE DATE RECEIVED AMOUNT
DISCOUNT OR
DEDUCTION NET AMOUNT INVOICE
RECEIVING REPORT VOUCHER
NUMBER CHECK
REMARKS
NUMBER RECEIVED DATE NUMBER AMOUNT
DA FORM 3900 1SEP72
5 Comp PE
Payment Due Date
Contract:
Billing Office Terms
Invoice Dated:
Received
In Billing Office:
Terms:
+ days = Discount Payment Due Date
Receiving ROG:
Report AOG:
+ 7 = Payment
Due Date
+ 30 days
=
Interest Penalty Julian Date
ECPD:
- PDD:
= Days Late
* Note - Add the total of the “Interest Amount” column to the
original amount of principle to get the payment amount.
Daily Percentage Factor Interest Rate Principle Interest Amount
X
X
X
X
X
X
X
X
=
=
=
Discounts
Step 1: Principle X Discount % = Discount Amount
Step 2: Principle - Discount Amount = Cost to Government
FEB 28 DAYS
APR
JUN
SEP
NOV
30
DAYS
LATER DATE
EARLIER DATE
=
6 Comp PE
NET
Brian W. Justus
A. N. Purcell
7
FINANCE OFFICE ATTN: COMMERCIAL VENDOR SERVICES FORT STEWART, GA 31314
COMP PE
021201025F09 A2ABB2ABB00 6730.0000 432100MJDF EA300 W91IMO*1422190 S09076
CONTINUATION SHEET Page 2 of 2
Zenith Computer Incorporated, 7131 Star Street, Glennville, GA 30427
Contract # DAFI01-**-C-2190
ITEM SUPPLIES/SERVICES QTY UNIT PRICE AMOUNT
0001 0002 0003 0004 0005 0006 0007
Interface Cable, Part #234901 Printer Ribbons, Part #274561 Monitor, Color, Zenith Part #390176 CPU, Zenith, Model 486DX Blank Disks Harvard Graphics 3.0 Laser Jet IV Printer, Part #40921A
5 20 10 4 3 5 2
ea ea ea ea ea ea ea
$ 39.55 $ 19.95 $ 505.95 $1,757.95 $ 12.95 $ 495.50 $ 799.50
$ 197.75 $ 399.00 $5,059.50 $7,031.80 $ 38.85 $2,477.50 $1,599.00
NOTE:
1. SHIPMENT: FOB Destination SHIP TO: Director, Information Management Building #932 Fort Stewart, GA 31314 2. INVOICE: (Must include) - Contract Number Terms Quantity Price Extended Amount Contractor’s name and remit address 3. INSPECTION AND ACCEPTANCE: Payment will be made upon receipt and acceptance of the goods and services.
COMP PE 8
Fred Carr 29 June **
COMP PE 2 9
FINANCE OFFICE ATTN: COMMERCIAL VENDOR SERVICES FORT STEWART, GA 31314
INVOICE NUMBER: 131-987
INVOICE DATE: 29 JUNE **
TERMS: NET 30 ORDER NUMBER: DAFI01-**-C-2190
ZENITH COMPUTER INCORPORATED 7131 STAR STREET GLENNVILLE, GA 30427
UNITED STATES ARMY FINANCE OFFICE ATTN: COMMERICIAL VENDOR SERVICES FORT STEWART, GA 31314
SOLD TO:
DIRECTOR, INFORMATION MANAGEMENT BUILDING #932 FORT STEWART, GA 31314-9837
SHIP TO:
ITEM DESCRIPTION QUANTITY UNIT PRICE AMOUNT
1 Interface Cable #23490 EA 39.55 $ 197.75 5
TOTAL DUE: $5,637.25
2 Printer Ribbons #45829 20 EA 19.95 $ 380.00
3 Color Monitor #3489A 10 EA 505.95 $5,059.50
COMP PE 2 10
COMP PE 11
CONTRACT NUMBER: ___________________________ TOTAL OBLIGATION: _______________________
BILLS REGISTER
SUPPLIES AND SERVICES NONPERSONAL
Name: Address:
REGISTER
NUMBER
ORDER OR
CONTRACT NUMBER DATE OF INVOICE DATE RECEIVED AMOUNT
DISCOUNT OR
DEDUCTION NET AMOUNT INVOICE
RECEIVING REPORT VOUCHER
NUMBER CHECK
REMARKS
NUMBER RECEIVED DATE NUMBER AMOUNT
DA FORM 3900 1SEP72
12 Comp PE
Payment Due Date
Contract:
Billing Office Terms
Invoice Dated:
Received
In Billing Office:
Terms:
+ days = Discount Payment Due Date
Receiving ROG:
Report AOG:
+ 7 = Payment
Due Date
+ 30 days
=
Interest Penalty Julian Date
ECPD:
- PDD:
= Days Late
* Note - Add the total of the “Interest Amount” column to the
original amount of principle to get the payment amount.
Daily Percentage Factor Interest Rate Principle Interest Amount
X
X
X
X
X
X
X
X
=
=
=
Discounts
Step 1: Principle X Discount % = Discount Amount
Step 2: Principle - Discount Amount = Cost to Government
FEB 28 DAYS
APR
JUN
SEP
NOV
30
DAYS
LATER DATE
EARLIER DATE
=
13 Comp PE
1 MAY **
A. N. Purcell
Copy 1
Payment Due Date:
COMP PE 14
FINANCE OFFICE ATTN: COMMERCIAL VENDOR SERVICES FORT STEWART, GA 31314
021072513F09 A257BN257BN00 5780.0000 1320E6QUTM RB100 W913CA*1210524 S090676
1 MAY **
22 MAY **
Copy 8
Betty Holden
Paul Swann
A. N. Purcell
COMP PE 15
FINANCE OFFICE ATTN: COMMERCIAL VENDOR SERVICES FORT STEWART, GA 31314
021072513F09 A257BN257BN00 5780.0000 1320E6QUTM RB100 W913CA*1210524 S090676
INVOICE NUMBER: 71256-08
INVOICE DATE: 28 MAY **
TERMS: NET 30 ORDER NUMBER:
DAFI01-**-C-0524 D. O. #0008
REMMINGTON SUPPLY OUTLET 7167 CENTRAL AVENUE MIDDLETOWN, OHIO 45105
UNITED STATES ARMY FINANCE OFFICE ATTN: COMMERICIAL VENDOR SERVICES FORT STEWART, GA 31314
SOLD TO:
SSSC BUILDING #20 FORT STEWART, GA 31314-9837
SHIP TO:
ITEM DESCRIPTION QUANTITY UNIT PRICE AMOUNT
1 Cups, 100, Styrofoam BX 5.00 $500.00 100
TOTAL DUE: $1,023.76
2 Forks, 50, Plastic 50 BX 3.50 $175.00
3 Spoons, 50, Plastic 50 BX 3.50 $175.00
4 48 BX 3.62 $173.76 Knives, 50, Plastic
COMP PE 16
CONTRACT NUMBER: ___________________________ TOTAL OBLIGATION: _______________________
BILLS REGISTER
SUPPLIES AND SERVICES NONPERSONAL
Name: Address:
REGISTER
NUMBER
ORDER OR
CONTRACT NUMBER DATE OF INVOICE DATE RECEIVED AMOUNT
DISCOUNT OR
DEDUCTION NET AMOUNT INVOICE
RECEIVING REPORT VOUCHER
NUMBER CHECK
REMARKS
NUMBER RECEIVED DATE NUMBER AMOUNT
DA FORM 3900 1SEP72
17 Comp PE
Payment Due Date
Contract:
Billing Office Terms
Invoice Dated:
Received
In Billing Office:
Terms:
+ days = Discount Payment Due Date
Receiving ROG:
Report AOG:
+ 7 = Payment
Due Date
+ 30 days
=
Interest Penalty Julian Date
ECPD:
- PDD:
= Days Late
* Note - Add the total of the “Interest Amount” column to the
original amount of principle to get the payment amount.
Daily Percentage Factor Interest Rate Principle Interest Amount
X
X
X
X
X
X
X
X
=
=
=
Discounts
Step 1: Principle X Discount % = Discount Amount
Step 2: Principle - Discount Amount = Cost to Government
FEB 28 DAYS
APR
JUN
SEP
NOV
30
DAYS
LATER DATE
EARLIER DATE
=
18 Comp PE
5 JUNE **
Copy 1
A. N. Purcell
COMP PE 19
FINANCE OFFICE ATTN: COMMERCIAL VENDOR SERVICES FORT STEWART, GA 31314
021072513F09 A257BN257BN00 5780.0000 1320E6QUTMR RB100 W91INF*1560391 S09076
5 JUNE **
Copy 8
23 June **
John Freeman
Jim Mason
A. N. Purcell
COMP PE 20
FINANCE OFFICE ATTN: COMMERCIAL VENDOR SERVICES FORT STEWART, GA 31314
S09076 021072513F09 A257BN257BN00 5780.0000 1320E6QUTMR RB100 W91INF*1560391 S09076
JOHNSON OFFICE EQUIPMENT INC. 10142 OSCAR DRIVE READING, PA 32145
FINANCE OFFICE ATTN: COMMERICIAL VENDOR SERVICES FORT STEWART, GA 31314
SOLD TO:
INVOICE NUMBER
INVOICE DATE
ORDER NUMBER DAFI01-**-F-0391, 0025
15 JUNE **
710982
CODE QUANTITY DESCRIPTION UNIT PRICE AMOUNT
ITEM 1 ITEM 2 ITEM 3 ITEM 4
50 50 21
Swivel Chairs w/o arms Swivel Chairs w/arms 21 Desks, D.P. Freight Charges
35.00 42.50 201.50
$1,750.00 $2,125.00 $4,231.50 $ 99.00
MERCHANDISE:
FREIGHT:
AMOUNT DUE:
$8,106.50
$ 99.00
$8,205.50
COMP PE 21
CONTRACT NUMBER: ___________________________ TOTAL OBLIGATION: _______________________
BILLS REGISTER
SUPPLIES AND SERVICES NONPERSONAL
Name: Address:
REGISTER
NUMBER
ORDER OR
CONTRACT NUMBER DATE OF INVOICE DATE RECEIVED AMOUNT
DISCOUNT OR
DEDUCTION NET AMOUNT INVOICE
RECEIVING REPORT VOUCHER
NUMBER CHECK
REMARKS
NUMBER RECEIVED DATE NUMBER AMOUNT
DA FORM 3900 1SEP72
22 Comp PE
Payment Due Date
Contract:
Billing Office Terms
Invoice Dated:
Received
In Billing Office:
Terms:
+ days = Discount Payment Due Date
Receiving ROG:
Report AOG:
+ 7 = Payment
Due Date
+ 30 days
=
Interest Penalty Julian Date
ECPD:
- PDD:
= Days Late
* Note - Add the total of the “Interest Amount” column to the
original amount of principle to get the payment amount.
Daily Percentage Factor Interest Rate Principle Interest Amount
X
X
X
X
X
X
X
X
=
=
=
Discounts
Step 1: Principle X Discount % = Discount Amount
Step 2: Principle - Discount Amount = Cost to Government
FEB 28 DAYS
APR
JUN
SEP
NOV
30
DAYS
LATER DATE
EARLIER DATE
=
23 Comp PE
10 MAY **
Copy 1
A. N. Purcell
COMP PE 24
FINANCE OFFICE ATTN: COMMERCIAL VENDOR SERVICES FORT STEWART, GA 31314
021202012D09 A2ABMABM00 6100.2617 131096QLOG CA200 W91INF*1560391 S34030
10 MAY **
4 JUNE **
25 MAY **
Copy 8
Anthony Roberts
A. N. Purcell
Marsa Rodriguez
COMP PE 25
FINANCE OFFICE ATTN: COMMERCIAL VENDOR SERVICES FORT STEWART, GA 31314
021202012D09 A2ABMABM00 6100.2617 131096QLOG CA200 W91INF*1560391 S34030
INVOICE NUMBER: 710983
INVOICE DATE: 6 JUNE **
TERMS: 2/10, NET 30 ORDER NUMBER:
DAFI01-**-F-0457 D. O. #0025
COMPUTER WORLD 7503 GIBSON STREET GLENNVILLE, GA 30427
UNITED STATES ARMY FINANCE OFFICE ATTN: COMMERICIAL VENDOR SERVICES FORT STEWART, GA 31314
SOLD TO:
SSSC BUILDING #20 FORT STEWART, GA 31314
SHIP TO:
ITEM DESCRIPTION QUANTITY UNIT PRICE AMOUNT
1 IBM, Computer, 486DX EA $9,000.00 6
TOTAL DUE: $12,589.00
2 IBM Color Monitors 6 EA 395.00 $2,370.00
3 Laser Jet IV Printer 2 EA 560.00 $1,120.00
4 $ 99.00 Freight Charges
1,500.00
COMP PE 26
CONTRACT NUMBER: ___________________________ TOTAL OBLIGATION: _______________________
BILLS REGISTER
SUPPLIES AND SERVICES NONPERSONAL
Name: Address:
REGISTER
NUMBER
ORDER OR
CONTRACT NUMBER DATE OF INVOICE DATE RECEIVED AMOUNT
DISCOUNT OR
DEDUCTION NET AMOUNT INVOICE
RECEIVING REPORT VOUCHER
NUMBER CHECK
REMARKS
NUMBER RECEIVED DATE NUMBER AMOUNT
DA FORM 3900 1SEP72
27 Comp PE
Payment Due Date
Contract:
Billing Office Terms
Invoice Dated:
Received
In Billing Office:
Terms:
+ days = Discount Payment Due Date
Receiving ROG:
Report AOG:
+ 7 = Payment
Due Date
+ 30 days
=
Interest Penalty Julian Date
ECPD:
- PDD:
= Days Late
* Note - Add the total of the “Interest Amount” column to the
original amount of principle to get the payment amount.
Daily Percentage Factor Interest Rate Principle Interest Amount
X
X
X
X
X
X
X
X
=
=
=
Discounts
Step 1: Principle X Discount % = Discount Amount
Step 2: Principle - Discount Amount = Cost to Government
FEB 28 DAYS
APR
JUN
SEP
NOV
30
DAYS
LATER DATE
EARLIER DATE
=
28 Comp PE
1 JUNE **
Copy 1
A. N. Purcell
6,000 5,500
lbs lbs
$0.2678 $0.3384
$1,606.80 $1,861.20
$3,468.00
COMP PE 29
FINANCE OFFICE ATTN: COMMERCIAL VENDOR SERVICES FORT STEWART, GA 31314
021072513F09 A257BN257BN00 5780.0000 1320E6QUTM RB100 W91DEH*1523492/MJHF S34030
6,000 5,500
1 JUNE **
COMP PE 30 Copy 8
12 JUNE ** Robert Gillis
A. N. Purcell
$0.2678 $0.3384
$1,606.80 $1,861.20
4,500
4,250
$3,468.00
FINANCE OFFICE ATTN: COMMERCIAL VENDOR SERVICES FORT STEWART, GA 31314
$1,205.10
$1,438.20
$3,468.00 $2,643.30
021072513F09 A257BN257BN00 5780.0000 1320E6QUTM RB100 W91DEH*1523492/MJHF S34030
15 JUNE ** J. P. Getty
.2678
1,500 lbs 401.70
1,250 lbs .3482 423.00
COMP PE 31
FINANCE OFFICE ATTN: COMMERCIAL VENDOR SERVICES FORT STEWART, GA 31314
KELLOG SAND AND GRAVEL COMPANY 10111 WEST DAYTON AVENUE HAGAN, GA 30429
INVOICE NO: DATE:
ORDER NO:
912-L-01 17 June **
DAFI01-**-M-3492
Customer Address Delivery Address
8 Gloucester Row Wotton Under Edge
8 Gloucester Row Wotton Under Edge
Item Description Qty Unit Price Price
1 General Construction Gravel 1500 lb 0.2678 401.70
2 General Construction Sand 1250 lb 0.3482 435.25
Total $836.95
COMP PE 32
CONTRACT NUMBER: ___________________________ TOTAL OBLIGATION: _______________________
BILLS REGISTER
SUPPLIES AND SERVICES NONPERSONAL
Name: Address:
REGISTER
NUMBER
ORDER OR
CONTRACT NUMBER DATE OF INVOICE DATE RECEIVED AMOUNT
DISCOUNT OR
DEDUCTION NET AMOUNT INVOICE
RECEIVING REPORT VOUCHER
NUMBER CHECK
REMARKS
NUMBER RECEIVED DATE NUMBER AMOUNT
DA FORM 3900 1SEP72
33 Comp PE
Payment Due Date
Contract:
Billing Office Terms
Invoice Dated:
Received
In Billing Office:
Terms:
+ days = Discount Payment Due Date
Receiving ROG:
Report AOG:
+ 7 = Payment
Due Date
+ 30 days
=
Interest Penalty Julian Date
ECPD:
- PDD:
= Days Late
* Note - Add the total of the “Interest Amount” column to the
original amount of principle to get the payment amount.
Daily Percentage Factor Interest Rate Principle Interest Amount
X
X
X
X
X
X
X
X
=
=
=
Discounts
Step 1: Principle X Discount % = Discount Amount
Step 2: Principle - Discount Amount = Cost to Government
FEB 28 DAYS
APR
JUN
SEP
NOV
30
DAYS
LATER DATE
EARLIER DATE
=
34 Comp PE
1 JUNE **
Copy 1
A. N. Purcell
COMP PE 35
FINANCE OFFICE ATTN: COMMERCIAL VENDOR SERVICES FORT STEWART, GA 31314
021202014D10 A2ABM2ABM00 5740.0000 131079QDPW EA250 W91LOG1528194 S09076
1 JUNE **
15 JUNE **
10 JUNE **
Copy 8
A. N. Purcell
Carl Banks
Thomas Moore
25 85
COMP PE 36
FINANCE OFFICE ATTN: COMMERCIAL VENDOR SERVICES FORT STEWART, GA 31314
021202014D10 A2ABM2ABM00 5740.0000 131079QDPW EA250 W91LOG1528194 S09076
25 JUNE **
21 JUNE **
Carl Banks
Fred Carr
COMP PE 37
FINANCE OFFICE ATTN: COMMERCIAL VENDOR SERVICES FORT STEWART, GA 31314
SMITH CORONA INCORPORATED 2121 LUDLOW STREET DAYTON, OHIO 45113
FINANCE OFFICE ATTN: COMMERICIAL VENDOR SERVICES FORT STEWART, GA 31314
SOLD TO:
INVOICE NUMBER
INVOICE DATE
ORDER NUMBER DAFI01-**-M-8194
30 JUNE **
423 - 017
ITEM QUANTITY DESCRIPTION UNIT PRICE AMOUNT 1 2 3 4
30 100 30 1
Smith Corona Typewriter #05619 75A Model Ribbons #05619A 75A Model Corr. Ribbons #05619B Calculator, Battery Op. #05687
159.95 4.75 19.95 47.45
$4,798.50 $ 495.00 $ 598.50 $ 47.45
AMOUNT DUE: $5,919.45
COMP PE 38
CONTRACT NUMBER: ___________________________ TOTAL OBLIGATION: _______________________
BILLS REGISTER
SUPPLIES AND SERVICES NONPERSONAL
Name: Address:
REGISTER
NUMBER
ORDER OR
CONTRACT NUMBER DATE OF INVOICE DATE RECEIVED AMOUNT
DISCOUNT OR
DEDUCTION NET AMOUNT INVOICE
RECEIVING REPORT VOUCHER
NUMBER CHECK
REMARKS
NUMBER RECEIVED DATE NUMBER AMOUNT
DA FORM 3900 1SEP72
39 Comp PE
Payment Due Date
Contract:
Billing Office Terms
Invoice Dated:
Received
In Billing Office:
Terms:
+ days = Discount Payment Due Date
Receiving ROG:
Report AOG:
+ 7 = Payment
Due Date
+ 30 days
=
Interest Penalty Julian Date
ECPD:
- PDD:
= Days Late
* Note - Add the total of the “Interest Amount” column to the
original amount of principle to get the payment amount.
Daily Percentage Factor Interest Rate Principle Interest Amount
X
X
X
X
X
X
X
X
=
=
=
Discounts
Step 1: Principle X Discount % = Discount Amount
Step 2: Principle - Discount Amount = Cost to Government
FEB 28 DAYS
APR
JUN
SEP
NOV
30
DAYS
LATER DATE
EARLIER DATE
=
40
21 MAY **
15 JUNE **
Copy 1
A. N. Purcell
COMP PE 41
FINANCE OFFICE ATTN: COMMERCIAL VENDOR SERVICES FORT STEWART, GA 31314
021207011D01AA257BN257BN 5740.0000 131079QDPW EA250 W91INF*1414164/IFAA S09076
21 MAY **
15 JUNE **
2 JULY **
30 JUNE **
Copy 8
Chris Weston
R. Mahoney
A. N. Purcell
COMP PE 42
FINANCE OFFICE ATTN: COMMERCIAL VENDOR SERVICES FORT STEWART, GA 31314
021207011D01AA257BN257BN 5740.0000 131079QDPW EA250 W91INF*1414164/IFAA S09076
HOLSTON COMPUTER FURNITURE 1011 HOLSTON DRIVE NASHVILLE, TN 46912-0001
BILL TO:
UNITED STATES ARMY ATTN: DOIM FORT STEWART, GA 31314
INVOICE NUMBER 6719023
DATE 5 JULY **
ORDER NUMBER DAFI01-**-M-4164
DISCOUNT TERMS 1.5/20, NET 30
SUPPLIES ORDERED QTY UNIT COST AMOUNT
System Stations Model BA - 365 10 833.00 $8,330.00
Total Due This Bill $8,330.00
COMP PE 2 43
CONTRACT NUMBER: ___________________________ TOTAL OBLIGATION: _______________________
BILLS REGISTER
SUPPLIES AND SERVICES NONPERSONAL
Name: Address:
REGISTER
NUMBER
ORDER OR
CONTRACT NUMBER DATE OF INVOICE DATE RECEIVED AMOUNT
DISCOUNT OR
DEDUCTION NET AMOUNT INVOICE
RECEIVING REPORT VOUCHER
NUMBER CHECK
REMARKS
NUMBER RECEIVED DATE NUMBER AMOUNT
DA FORM 3900 1SEP72
44 Comp PE
Payment Due Date
Contract:
Billing Office Terms
Invoice Dated:
Received
In Billing Office:
Terms:
+ days = Discount Payment Due Date
Receiving ROG:
Report AOG:
+ 7 = Payment
Due Date
+ 30 days
=
Interest Penalty Julian Date
ECPD:
- PDD:
= Days Late
* Note - Add the total of the “Interest Amount” column to the
original amount of principle to get the payment amount.
Daily Percentage Factor Interest Rate Principle Interest Amount
X
X
X
X
X
X
X
X
=
=
=
Discounts
Step 1: Principle X Discount % = Discount Amount
Step 2: Principle - Discount Amount = Cost to Government
FEB 28 DAYS
APR
JUN
SEP
NOV
30
DAYS
LATER DATE
EARLIER DATE
=
45 Comp PE
1 JUNE **
Copy 1
A. N. Purcell
COMP PE 2 46
FINANCE OFFICE ATTN: COMMERCIAL VENDOR SERVICES FORT STEWART, GA 31314
021208011D01 AA257BN257BN 5790.0000 131096DABC0 EA250 W91USR*1811321 S34030
INVOICE
BURROUGHS OFFICE EQUIPMENT 1947 THURSTON BOULEVARD HINESVILLE, GA 31314
ACCOUNT: DAFI01-**-C-1321/D. O. #0110 30 JUNE **
INVOICE #: 7123
DESCRIPTION SUPPLIES/SERVICES QTY UNIT COST TOTAL COST
Service: Repairs to Microfiche printer, building #245.
PARTS: SCREEN MICROFICHE BULBS, MICROFICHE TONER, MICROFICHE WIRING
1 3 EA 5 BX 15 EA
$22.00 $ 5.00 $ 4.75 $ 1.00
$55.00 $22.00 $15.00 $23.75 $15.00 AMOUNT BILLED $130.75
I certify we have received and accepted the services called for in DAFI01-**-C-1321 and Delivery Order #0110.
R. P. HOLLOWAY, DOIM, USAR
R. P. Holloway 06JUL**
COMP PE 47
CONTRACT NUMBER: ___________________________ TOTAL OBLIGATION: _______________________
BILLS REGISTER
SUPPLIES AND SERVICES NONPERSONAL
Name: Address:
REGISTER
NUMBER
ORDER OR
CONTRACT NUMBER DATE OF INVOICE DATE RECEIVED AMOUNT
DISCOUNT OR
DEDUCTION NET AMOUNT INVOICE
RECEIVING REPORT VOUCHER
NUMBER CHECK
REMARKS
NUMBER RECEIVED DATE NUMBER AMOUNT
DA FORM 3900 1SEP72
48 Comp PE
Payment Due Date
Contract:
Billing Office Terms
Invoice Dated:
Received
In Billing Office:
Terms:
+ days = Discount Payment Due Date
Receiving ROG:
Report AOG:
+ 7 = Payment
Due Date
+ 30 days
=
Interest Penalty Julian Date
ECPD:
- PDD:
= Days Late
* Note - Add the total of the “Interest Amount” column to the
original amount of principle to get the payment amount.
Daily Percentage Factor Interest Rate Principle Interest Amount
X
X
X
X
X
X
X
X
=
=
=
Discounts
Step 1: Principle X Discount % = Discount Amount
Step 2: Principle - Discount Amount = Cost to Government
FEB 28 DAYS
APR
JUN
SEP
NOV
30
DAYS
LATER DATE
EARLIER DATE
=
49 Comp PE
COMP PE 50
PROGRESS PAYMENT
SITUATION: You are a vendor service clerk working in the Commercial Vendor Services Section at the Finance Office on Fort Stewart, GA. You have the following documents:
1. SF 33, Contract (Progress Payment). 2. Certificate of Performance. 3. SF 1034, Payment Voucher. 4. DA 3900, Blank Bills Register Card.
REQUIREMENT: You must prepare the SF 1034, payment voucher, for this progress payment based on the supporting documents listed above, then post the Bills Register Card.
51 COMP PE
NET 14
Julie Sherman
A. N. Purcell
52 COMP PE
FINANCE OFFICE ATTN: COMMERCIAL VENDOR SERVICES FORT STEWART, GA 31314
021201025F09 A2ABB2ABB00 6730.0000 432100R2D2 EA300 W91DEH*00602891/KFDE S09076
CONTINUATION SHEET Page 2 of 2
Sherman Painting Incorporated, 1000 Stedman Drive, Hinesville, GA 31314 DAFI01-**-C-2891
ITEM SUPPLIES/SERVICES QTY UNIT PRICE AMOUNT UNIT
0001 Painting and renovation of government quarters, buildings 100-118.
Period of operation: 1 April - 30 Sep ** Includes the removal of old paint and the application of a new coat of paint to the exterior of buildings 100-118. Also includes the painting of the interior rooms of buildings 100-110. The paint will be either latex or enamel color: Exterior - Blue with white trim. Interior - White.
1 job $24,000.00
NOTE 1: Payment method. An authorized government representative will approve progress payments based upon percentage of completion. Customary progress payment made at 90% completion. NOTE 2: The contractor will obtain and purchase materials and supplies and charges will include these costs. NOTE 3: Inspection and acceptance: The contractor will submit the invoices directly to the office specified by the contract. NOTE 4: Terms: Make payment at Net 14.
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CERTIFICATE OF PERFORMANCE
BILL TO:
DEPARTMENT OF THE ARMY DIRECTOR, PUBLIC WORKS ATTN: BLDG. #1003 FORT STEWART, GA 31314
NUMBER: 42146
DATE BILLED: 3 JULY **
CONTRACT NUMBER: DAFI01-**-C-2891
DESCRIPTION OF SERVICES ESTIMATED COST PERCENTAGE OF COMPLETION
PAINTING OF BUILDINGS 100 - 118 $24,000.00 30%
AMOUNT CLAIMED FOR PERIOD: 1 - 30 JUNE ** = $7,200.00
LESS RETAINED PERCENTAGE @ 10% = $ 720.00
NET AMOUNT: $6,480.00
ACCOUNTING CLASSIFICATION: 21*2020 76-9505 192131.13-257H W91DEH*00602891/KFDE S09076
VENDOR: SHERMAN PAINTING INC. 1000 STEDMAN DRIVE HINESVILLE, GA 31314 JULIE SHERMAN, GENERAL MANAGER
CERTIFICATION: I CERTIFY THE SERVICES LISTED ON THIS INVOICE ARE AN ACCURATE REPRESENTATION OF SERVICES PERFORMED. SERVICES ACCEPTED 5 JULY **.
W.D. POST ENGINEERING AND HOUSING FORT STEWART, GA
Julie Sherman
W. D. Post
54 COMP PE
CONTRACT NUMBER: ___________________________ TOTAL OBLIGATION: _______________________
BILLS REGISTER
SUPPLIES AND SERVICES NONPERSONAL
Name: Address:
REGISTER
NUMBER
ORDER OR
CONTRACT NUMBER DATE OF INVOICE DATE RECEIVED AMOUNT
DISCOUNT OR
DEDUCTION NET AMOUNT INVOICE
RECEIVING REPORT VOUCHER
NUMBER CHECK
REMARKS
NUMBER RECEIVED DATE NUMBER AMOUNT
DA FORM 3900 1SEP72
55 Comp PE
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COMP PE
MISCELLANEOUS VOUCHERS
SITUATION: You are a vendor service clerk working in the Commercial Vendor Services Section at the Finance Office on Fort Stewart, GA. You have the following documents:
1. SF 44 Copy 1 - Contract, Invoice, Receiving Report , and Payment Voucher 2. Vendors Invoice
REQUIREMENT: Prepare the miscellaneous payment vouchers.
GENERAL INFORMATION:
TODAY’S DATE: 10 July ** EXPECTED CHECK PAYMENT DATE: 13 July ** LATE INTEREST PENALTY PAYMENT: 8.5% INTEREST ACCOUNTING CLASSIFICATION: 021202012D09 A2ABMABM00 43XX.2617 131096QLOG A141 W4RNAA32740020 S34030
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U. S. GOVERNMENT PURCHASE ORDER-INVOICE-VOUCHER
DATE OF ORDER ORDER NO.
PRINT NAME AND ADDRESS OF SELLER (Number, Street, City, and State)*
PAY
EE
FURNISH SUPPLIES OR SERVICES TO ( Name and address)
SUPPLIES OR SERVICES QUANTITY AMOUNT UNIT PRICE
AGENCY NAME AND BILLING ADDRESS*
PAY
OR
TOTAL
DISCOUNT TERMS NET
DATE INVOICE RECEIVED
FINANCE OFFICE ATTN: COMMERCIAL VENDOR SERVICES FORT STEWART, GA 31314
ORDERED BY ( Signature and title)
PURPOSE AND ACCOUNTING DATA
PURCHASER - To sign below for RECEIVED BY
TITLE
SELLER - Please read instructions on Copy 2
DATE CPT, AG ADJUTANT
PAYMENT RECEIVED
$ PAYMENT REQUESTED
NO FURTHER INVOICE NEED BE SUBMITTED SELLER
BY: SIGNATURE
I certify that this account is correct and proper for payment in the amount of
(Authorized certifying officer)
DIFFERENCES
AMOUNT VERIFIED: CORRECT FOR
BY
PAID BY CASH
OR
DATE PAID VOUCHER NO.
* PLEASE INCLUDE ZIP CODE
1. SELLER’S INVOICE STANDARD FORM 44a (Rev. 10-83) PRESCRIBED BY GSA FAR (48CFR) 53.213(c)
2 July ** DAFI01-**-M-0234
GOODYEAR PARTS & SERVICE CENTER 1011 SUNSET DRIVE HINESVILLE, GA 31314
U.S. ARMY RESERVE CENTER FORT STEWART, GA 31314
Shocks 4 29.95 119.80
Payment Due Date:
$981.25
1 % 10days
C.M. BECKTON, MAJ, IN C.M. BECKTON
021202012D09 A2ABMABM00 6100.2617 131096QLOG EA300 W4RNAA32740234 S09076
J.Monroe
MOTOR POOL CHIEF 2 July **
X
B. HORNER B. Horner 2 July **
Radiator Hoses 2 10.95 21.90
Windshield Wipers 5 9.95 49.75 Oil Filters 4 12.95 51.80
SR235-15, Goodyear Tires 12 61.50 738.00
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COMP PE
U. S. GOVERNMENT PURCHASE ORDER-INVOICE-VOUCHER
DATE OF ORDER ORDER NO.
PRINT NAME AND ADDRESS OF SELLER (Number, Street, City, and State)*
PAY
EE
FURNISH SUPPLIES OR SERVICES TO ( Name and address)
SUPPLIES OR SERVICES QUANTITY AMOUNT UNIT PRICE
AGENCY NAME AND BILLING ADDRESS*
PAY
OR
TOTAL
DISCOUNT TERMS NET
DATE INVOICE RECEIVED
FINANCE OFFICE ATTN: COMMERCIAL VENDOR SERVICES FORT STEWART, GA 31314
ORDERED BY ( Signature and title)
PURPOSE AND ACCOUNTING DATA
PURCHASER - To sign below for RECEIVED BY
TITLE
SELLER - Please read instructions on Copy 2
DATE CPT, AG ADJUTANT
PAYMENT RECEIVED
$ PAYMENT REQUESTED
NO FURTHER INVOICE NEED BE SUBMITTED SELLER
BY: SIGNATURE
I certify that this account is correct and proper for payment in the amount of
(Authorized certifying officer)
DIFFERENCES
AMOUNT VERIFIED: CORRECT FOR
BY
PAID BY CASH
OR
DATE PAID VOUCHER NO.
* PLEASE INCLUDE ZIP CODE
1. SELLER’S INVOICE STANDARD FORM 44a (Rev. 10-83) PRESCRIBED BY GSA FAR (48CFR) 53.213(c)
11 June ** DAFI01-**-M-0458
McDUFFIE LOCKS & SAFES, INC. 4512 CENTER STREET SAVANNAH, GA 31418
U.S. ARMY RESERVE CENTER FORT STEWART, GA 31314
Field Safes, Standard 2 493.45 986.90
Payment Due Date:
$1,055.90
N % 30days
C.M. BECKTON, MAJ, IN C.M. BECKTON
021202014D10 A2ABM2ABM00 5740.0000 131079QDPW EA250 C5NZDG56720458 S09076
J.Monroe
MOTOR POOL CHIEF 11 June **
X
Cash Box 2 34.50 69.00
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COMP PE
INVOICE NUMBER: 5839
INVOICE DATE: 14 JUNE **
TERMS: 2/10, N/30 ORDER NUMBER: DAFI01-**-M-0458
McDUFFIE LOCKS & SAFES INC. 4512 CENTER STREET SAVANNAH, GA 31418
UNITED STATES ARMY FINANCE OFFICE ATTN: COMMERCIAL VENDOR SERVICES FORT STEWART, GA 31314
SOLD TO:
U.S. ARMY RESERVE CENTER FORT STEWART, GA 31314 SHIP
TO:
ITEM DESCRIPTION QUANTITY UNIT PRICE AMOUNT
Field Safes, Standard EA 495.45 $ 990.90 2
TOTAL DUE: $1,059.90
TERMS: 2/10, N/30
Cash Box 2 EA 34.50 $ 69.00
60 COMP PE
U. S. GOVERNMENT PURCHASE ORDER-INVOICE-VOUCHER
DATE OF ORDER ORDER NO.
PRINT NAME AND ADDRESS OF SELLER (Number, Street, City, and State)*
PAY
EE
FURNISH SUPPLIES OR SERVICES TO ( Name and address)
SUPPLIES OR SERVICES QUANTITY AMOUNT UNIT PRICE
AGENCY NAME AND BILLING ADDRESS*
PAY
OR
TOTAL
DISCOUNT TERMS NET
DATE INVOICE RECEIVED
FINANCE OFFICE ATTN: COMMERCIAL VENDOR SERVICES FORT STEWART, GA 31314
ORDERED BY ( Signature and title)
PURPOSE AND ACCOUNTING DATA
PURCHASER - To sign below for RECEIVED BY
TITLE
SELLER - Please read instructions on Copy 2
DATE CPT, AG ADJUTANT
PAYMENT RECEIVED
$ PAYMENT REQUESTED
NO FURTHER INVOICE NEED BE SUBMITTED SELLER
BY: SIGNATURE
I certify that this account is correct and proper for payment in the amount of
(Authorized certifying officer)
DIFFERENCES
AMOUNT VERIFIED: CORRECT FOR
BY
PAID BY CASH
OR
DATE PAID VOUCHER NO.
* PLEASE INCLUDE ZIP CODE
1. SELLER’S INVOICE STANDARD FORM 44a (Rev. 10-83) PRESCRIBED BY GSA FAR (48CFR) 53.213(c)
3 July ** DAFI01-**-M-0276
GARDEN CITY FOOD SERVICES, INC. 2398 HARDING STREET GARDEN CITY, GA 31418
U.S. ARMY RESERVE CENTER FORT STEWART, GA 31314
Milk, Whole 15 gal 2.19 32.85
Payment Due Date:
$82.12
1/2 % 5days
C.M. BECKTON, MAJ, IN C.M. BECKTON
021202014D10 A2ABM2ABM00 6100.2617 131096QLOG W4RNAA32740276 EA250 S09076
J.Monroe
MOTOR POOL CHIEF 3 July **
X
MIKE ELMS MIKE ELMS 3 July **
Milk, Skim 4 gal 2.49 9.96
Milk, Low Fat 4 gal 2.39 9.56 Cheese 10 lbs 1.75 17.50
Potatoes 25 lbs .49 12.25
61
COMP PE