preliminary supplier evaluation - southco · xls file · web view ·...

Form 1315 - SCM Rev. G January 2010

Supplier Name: Supplier Location: Vendor No:

Evaluation Date: Conducted By:

Preliminary Supplier Evaluation

GENERAL EVALUATION INSTRUCTIONS

Purpose This Preliminary Supplier Evaluation (PSE) is toassess the supplier's technology and ability to produce aquality product to Southco's standards.

Application To evaluate a supplier prior to awarding a contract oradding to approved supplier list.

Please complete this form and fax to

at fax number by

* PLEASE SEND AN UP-TO-DATE COPY OF YOUR ORGANIZATION CHART.


PRELIMINARY SUPPLIER EVALUATIONCOMPANY OVERVIEW

SUPPLIER NAME:SUPPLIER ADDRESS:CITY, STATE, ZIP CODE:SUPPLIER WEB ADDRESS:PARENT COMPANYAFFILIATES

TITLE NAME E-MAIL ADDRESS PHONE NO.

CEO/PRESIDENT

QC MANAGER

PLANT MANAGERPROD. CONTROL

PROCESS ENGR.

PRODUCT ENGR

SALES

OTHER

1 ARE YOU ISO-9001:2000 CERTIFIED? IF YES, SEND COPY OF CERTIFICATE.ISO 14000

(Send copy of cert)IF NO, PLANNED DATE? REGISTRAR?

TS 16949

2 FACILITY SIZE (SQ FT)? NUMBER OF EMPLOYEES? AVG. YRS SERVICE?YEARS IN BUSINESS?

3. EMPLOYEE TURNOVER RATE(%)? MANAGEMENT HOURLY

4. UNION REPRESENTATION? IF YES, NAME AND EXPIRATION DATE?

5 YOUR CURRENT PLANT UTILIZATION? % IMPACT OF SOUTHCO QUOTED BUSINESS ON YOUR PLANT?

6. HOW MANY SHIFTS PER DAY DOES YOUR PLANT NORMALLY WORK? DAYS PER WEEK?

7. WHAT IS THE GEOGRAPHICAL EXTENT OF YOUR BUSINESS?

8. WHAT TYPE OF PRODUCTS DO YOU MANUFACTURE?

9. WHAT INDUSTRIES DO YOU SUPPLY?

10, LIST YOUR PRIMARY IN-HOUSE MANUFACTURING PROCESSES:

11. NAME YOUR TOP 5 CUSTOMERS % OF BUSINESS PPM

12. DO YOU HAVE SCHEDULED SHUTDOWNS? WHAT ARE THEY?

13. DO YOU CURRENTLY MANUFACTURE PARTS FOR THE AUTO INDUSTRY? YES NO

14. WHAT ARE THE TYPICAL TOLERANCES WITH WHICH YOU WORK?

15. STANDARD LEAD-TIME TO PPAP PARTS? WEEKS

THEIR CERTIFICATE WITH THIS FORM.

WITH A COPY OF YOUR ISO/TS CERTIFICATION TO SOUTHCO.

YEARS IN POSITION

YEARS AT CO.

** NOTE: - % = PERCENT OF TOTAL VOLUME PPM = RETURN + SCRAPPED + SORTS + REWORKS) X 1,000,000 / RECEIPTS

NON-US COMPANY. IF YOU ARE A NON-US COMPANY AND WILL SHIP TO A US SOUTHCO FACILITY, YOU MUSTCOMPLETE AND SUBMIT THE C-TPAT SURVEY FORM 1315D OF THIS SPREADSHEET

CALIBRATION OR GAGE SUPPLIERS STOP HERE. THOSE WHO ARE NOT ISO 17025 ACCREDITED MUST COMPLETE SOUTHCOFORM 1315a AND RETURN WITH THIS SURVEY. SUPPLIERS ACCREDITED TO ISO 17025 MUST RETURN A CURRENT COPY OF

HEAT TREAT SUPPLIERS STOP HERE. SIGN THE BOTTOM OF THIS DOCUMENT AND COMPLETE FORM 1315B OF THIS SPREADSHEET

PLATING SUPPLIERS STOP. SIGN THE BOTTOM OF THIS DOCUMENT AND COMPLETE FORM 1315C OF THIS SPREADSHEET

ISO/TS CERTIFIED SUPPLIERS STOP HERE. SIGN THE BOTTOM OF THIS DOCUMENT. RETURN THIS DOCUMENT ALONG

YES NO


QUALITY SYSTEMQuestion Y/N Examples Notes

1. Is the supplier familiar with the following:* PPAP? PPAP manual / packages* Containment? Control Plan / Procedure* Lab Accreditation? ISO 17025, A2LA* Corrective Action System? Internal System* Prototype? Documentation

2. 8D, five step

3.

4. Does the supplier perform internal quality audits?

5.

6.

PROCESS CONTROLQuestion Y/N Examples List Examples and Exceptions

1. Are all interrelated processes in-house? Flow Diagram2.

3.

4. Work area chean and well organized? Adequate lighting

Process Steps State Control Plan / Inspection Criteria Verification/EffectivenessReceiving Raw Material

Material Identifications

Nonconforming Material

In-Process

Final Inspection

Product Rework

Calibration

Does the supplier use a disciplined problem solving method?

Is there a planning process consistent with the elements of APQP?

Design Reviews, FMEA's, Control Plans, Timing Charts,

Checklists

Frequency, Documentation, Corrective actions

Does the supplier use statistical Process Control (SPC)? Does the supplier use Measurement Process Control System Analysis (MSA)?

Are control plans revised for product and process changes or when processes are found to be unstable or non-capable?

Control Plans compared to product and process SPC Charts

updated

Does the supplier utilize defect prevention methods?

SPC, Error Proofing, Visual controls

Preventative Maintenance Tools & Equipment


DESIGN CONTROLQuestion Y/N Examples Notes

1. CAD / CAM

2. Capable of Electronic Data Transfer? Transfer Data

3. Prototype Lab

4. Converted Tools

5. Does supplier use Finite Element Analysis Tools?

6.

Do you design and/or build your own tools? If yes, What percentage?

Do you perform your own tool maintenance? If yes, What percentage?

PURCHASINGQuestion State Plan / Procedure Verification/Effectiveness

1. How do you qualify your suppliers?

2. How do you rate your suppliers?

3. Are you EDI capable?

FINANCIAL STABILITYQuestion State Details

1.

2.

COST REDUCTIONQuestion State Details

1.

HANDLING, STORAGE, PACKAGING, & DELIVERYQuestion Y/N Examples Notes

1. Documentation

Question State Plan / Procedure Verification/Effectiveness1.

2.

3.

4.

5.

6.

TRAININGQuestion State Plan / Procedure Verification/Effectiveness

1.

2.

3.

4.

SUPPLIER HAS REVIEWED SOUTHCO FORM 1058 - SOUTHCO SUPPLIER QUALITY STATEMENT OF REQUIREMENTS

Supplier Representative Name / Title

DATE:Supplier Representative Signature

Does the supplier have the capability to design products?

Does the supplier have a comprehensive prototype program?

Is the supplier capable of converting prototype tools for production?

Does supplier use Design for six sigma or similar tools?

Have you declared bankruptcy or changed majority ownership in the last 3 years?

List your current ratio, % revenue into R&D, and % growth in last 5 yrs

Do you have a cost reduction program (internal/external)?

Does the supplier currently deliver orders to the US, UK, and Asia?

What are the supplier's current shipping methods?

What is the supplier's current inventory management system?

How many days of finishd product inventory is on hand?

What process assures that your production capacities are not oversold?

What type of packaging and labeling do you currently utilize?

For Suppliers holding Southco inventory, do you currently utilize FIFO for inventory handling and shipping?

How does the supplier cover for absenteeism?

How does the supplier train replacement employees?

How does the supplier deal with internal language barriers?

How is the effectiveness of the training verified?

Calibration Supplier Assessment Tool

Form 1315a - SCM Rev. E 08-Nov-07

Southco Supply Chain ManagementCalibration Supplier Requirements

Southco maintains control of all monitoring and measuring devices used in theManufacture of our products. To ensure valid results, all equipment is verified atSpecified internals against national or internationally recognized standards. Allcalibration and gauge suppliers are required to show compliance to Southcorequirements via one of the following methods

• ISO/IEC Guide 25 or ISO/TC 17025 or National Equivalent Accreditation

Or

• Completed Southco Assessment (Form 1311), which is located below, withsatisfactory results.

The following request will accompany all purchase orders for calibration services

“Please perform calibration using standards traceable to the National Institute of Standards and Technology, in accordance with procedures set forth in ANSI/NCSL Z540-1 ISO10012 and Fed-std-H28, as applicable. Please provide Southco withadequate Certification of Calibration containing before and after readings and other pertinent data. This certificate should also include a statement ofconformance after calibration."



Lead Auditor Date:Auditor 2 Part Number:Auditor 3 Part Description:Auditor 4 Revision Level:Audit Status: IAR:

ISO / IEC Guide 25: 1990 E, Section 4 YES NO N/A COMMENTSOrganization and Management

1.

2.

3.

4. Who is the Technical Manager for the Laboratory? (4.2 f, g)5. Who is the Deputy Technical Manager? (4.2 h)

ISO / IEC Guide 25: 1990 E, Section 5Quality System, Audit and Review

6. Does the following exist? (5.2 a-s)a. Organizational chartsb. Procedures for document controlc. Job Descriptions for all Lab Personneld. Written procedures that describe the traceability of measurese. Work Order Review Proceduresf. Written calibration procedures for all calibrations and testsg. Procedures for Corrective actionsh. Procedures for random audits of the labi. Procedures that define the timing of a review of the quality system

ISO / IEC Guide 25: 1990 E, Section 6Personnel

7.

8. Is the training syllabus defined and documented? (6.3)

ISO / IEC Guide 25: 1990 E, Section 7Accomodation and Environment

9. Is the environment of the Laboratory Monitored?

10. If so to what extent? (7.1, 7.2, 7.3)11. Are there procedures that define the access to the Laboratory? (7.5)

12. Are there procedures that provide housekeeping practices? (7.6)

ISO / IEC Guide 25: 1990 E, Section 8Equipment and Reference Materials

13.

14.

15.

Is there Managerial Staff assigned to the Laboratory? (4.2a, f, g, h) Do they have the authority and resources needed to direct the Laboratory? (4.2 a, d, f, g, h)Are the authorities and responsibilities defined for all personnel who perform work connected to the Laboratory? (4.2 a, d, f, g, h)

Are there up to date training records for all Laboratory Personnel? (6.2)

Are there maintenance procedures for the measuring equipment? (8.2)Are there procedures that define how the calibration status of equipment is identified? (8.2, 8.3)Are there procedures for identifying items that have been calibrated? (8.3)

Initial Follow up



16. Is there a record keeping system for machine calibrations? What information is contained on the record? (8.4 a-h)



ISO / IEC Guide 25: 1990 E, Section 9 YES NO N/A COMMENTSMeasurement Traceability & Calibration

17. Are there procedures for placing equipment into service? (9.1)18.

19.

20.

ISO / IEC Guide 25: 1990 E, Section 10Calibration and Test Methods

21.

22.

23.

24.

ISO / IEC Guide 25: 1990 E, Section 11Handling of Calibration and Test Items

25.

26.

27.

ISO / IEC Guide 25: 1990 E, Section 12Records

28. Is the following information retained for laboratory records?Original Data and CalculationsCalibration RecordsCopy of Calibration CertificatesPersonnel InvolvedProcedure Used

29.

30.

ISO / IEC Guide 25: 1990 E, Section 13Certificates And Reports

31.

32.

33.

Are there procedures for calibration schedules for measurement equipment and reference standards? (9.1, 9.6)Is the calibration path to national and or International standards well documented? (9.2, 9.3)Are there procedures that define the specific use for reference standards? (9.4 - 9.7)

Are there procedures for all calibrations performed in the Laboratory? (10.1 - 10.4)Are there procedures that define sampling plans when such plans are used? (10.5)Are there checks in place for any manual calculations that are performed as a part of measurement results preparations? (10.6)

Are there procedures in place that regulate when computers can be used and what computers can be used? (10.7 a-e)

Are there procedures for segregating and identifying items that need to be calibrated? (11.1)Are there procedures that mandate an inspection of items when they are received to determine their readiness for measurement? (11.2)

Are there procedures that describe how calibration and test items shall be stored to protect them during storage? (11.3)

Is the record system set up to record all pertinent data from test and calibrations? (12.1)Are there procedures that provide for adequate storage of test records? (12.2)

Are there procedures for filling out measurement test reports and calibration test reports accurately, clearly, unambiguously and objectively? (13.1)

Are there procedures for notifying clients of possible errors in the test or calibration that was performed? (13.6)Are there procedures that define the proper use of electronic or electromagnetic means for transmitting test or calibration results? (13.7)



YES NO N/A COMMENTS

34.

• A title "Calibration Certificate", Test Report"

• Name and address of the test laboratory

• Unique identification of the report "serial number"

• Name and address of client, where appropriate

• Description of item measured

• Condition of item

• Date of receipt and date of test of item

• Identification of the test method used

• Reference to sampling method, where relevant

• Any deviation from identified standard test method

• Measurements, examinations and derived results

• A statement of the estimated uncertainty of the calibration

•

•

ISO / IEC Guide 25: 1990 E, Section 14Sub-contracting Of Calibration Or Testing

35.

36.

ISO / IEC Guide 25: 1990 E, Section 15Outside Support Services and Supplies

37.

38.

ISO / IEC Guide 25: 1990 E, Section 16Complaints

39.

40.

ADDITIONAL COMMENTS SPACE:

Is there evidence that the following information is being recorded on certificates and reports? (13.2 a-o)

A signature and the title of the person accepting responsibility for the content of the certificate or reportWhere relevant, a statement that the results relate only to the items calibrated or tested

Where relevant, any sub-contracting services shall be identified as such

Is there a documented process for approving sub-contractors for the Laboratory? (14.1)Are records kept on sub-contracting services and are measurements audited on a regular basis? (14.2)

Are there documented records of the data gathered during the approval process of the outside suppliers? (15.1, 15.2)Is there a listing of all outside service providers that have been approved by the Laboratory? (15.3)

Are there documented polices and procedures for the handling of customer complaints? (16.1)Are there audit procedures that can be followed when a complaint is issued, questioning the quality of the Laboratory's measurements? (16.2)



Use Of Form Guidelines

1. This form is a tool to use in calibration supplier audits. It may be used to assess levelsof compliance to ISO Guide 25 and to develop corrective action plans where gaps exist.It is not a requirement to use this form in any audit.

Form 1315b - SCM Rev. E 08-Nov-07 11

HEAT TREAT SYSTEM SURVEY REPORT

A. GENERAL INFORMATIONDivision Survey No.: Date:

(If part is outsourced for heat treat)H.T. Supplier Name Heat Treat Service Provided By:Supplier CodePlant AddressAddress CityCity State and Postal CodeState/Country and Postal Code Phone No. (Area Code)Phone No. (Area Code) Quality ManagerQuality ManagerFord Engineer

Supplier in conformance with Survey representative signature(s)Ford Heat Treat System Survey Yes No

Corrective action required Yes No

Purchasing assistance required Yes No

Supplier acknowledgement signature

B. HEAT TREAT PROCESSES AVAILABLE AT THIS LOCATIONAnnealing Carburizing Tool Steel Treating Brazing

Bright Fluid Bed Fluid Bed DipFull Gas Furnace FurnaceHomegenize Ion Salt TorchIsothermal Pack Vacuum VacuumLocal (Flame, SaltInduction) VacuumSpheroidize Carbon High Speed Steel Marquenching/

Restoration Treating MartemperingFluid Bed Press QuenchingFurnance

Hardening Nitriding SaltConductive Fluid Bed Vacuum Steam TreatingFlame GasFurnace Ion SinteringInduction SaltInduction-Atmosphere Temper/Stress ReliefNeutral SaltsPrecipitation Carbonitriding Aluminum/NonferrousTufftriding Fluid Bed T-5 NormalizeVacuum Gas T-6

Salt SolutionTufftriding AustemperingVacuum Carbo Austempering RecrystallizeFerritic Nitro Cryogenic TreatingCarburizing (Deep Freeze)


C. FORD PARTS, PROCESS AND SPECIFICATION LIST.Part Name Part Number Material Process Hardness (Surf/Core) Case Depth (Effect/Total)

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

D. HEAT TREAT EQUIPMENT AND CONTROLS LISTFurnaces Temperature Instrumentation Flow Meters

Atmosphere ControllingElectric Indicating Mixing ValvesFluidized Bed RecordingGas/Oil FiredSalt Bath Atmospheres ControlsVacuum Thermocouple Infrared Monitoring

Test Pyrometer ControllingAtmospheres Test Thermocouple Resistance Wire Test

Ammonia (NH3) (Standard)Dissociated Primary Standard OtherAmmonia (NH3) ThermocoupleGenerators Other

Endothermic Flame Units (List)Exothermic Induction Units

NitrogenOther

E. TYPE OF QUENCH SYSTEMS AVAILABLE:Oil Salt (%) Synthetic (%)

Water Caustic (%) Other (List)

F. INSPECTION/TEST EQUIPMENT AVAILABLE:Emission Spectrometer Cut-off Equipment (abrasive wheel, bandsaw, etc.)Carbon/Sulfur Analyzer Metallographic Sample PreparationHardness Testers Metallograph

Brinnel Scanning Electron Microscope (SEM)Rockwell Eddy CurrentRockwell Superficial Gas ChromatographyMicrohardness (Tukon) Quenchometer

Magnetic Penetrant Inspection FluroscopeLiquid Penetrant Inspection Ultra SoundMechanical Test Equipment Other (List)

Oxygen (O2) Probe


Heat Treating Facility's Name

Assign a rating for each element based on the Heat Treat System Survey Scoring Guidelines Rating

A. PLANNING FOR QUALITY

1.

2.

• Does the heat treater use analysis processes to determine special characteristics and process parameters?

• Is the customer/end user of the heat treated product brought into the quality planning process?

3.

• Are FMEAs and Control Plans reviewed and updated as part of the procedure?

• Is customer approval obtained prior to implementing changes?

• Is there a procedure for updating operator instructions and visual aids for process and product changes?

TOTAL PLANNING FOR QUALITY (Total points available = 30) =

B. STATISTICAL METHODS

4. Is Statistical Process Control (SPC) utilized for special product characteristics and process parameters?

•

•

•

5.

6. Are statistical control charts being used effectively to monitor the process?

•

7.

Is the responsibility for quality planning of heat treat processes clearly defined? Assess the adequacy of the heat treater's quality planning effort. Identify the key contact personnel/department for quality planning and quality concern resolution. Include names, department names, and phone numbers.

Are Failure Mode and Effects Analyses (FMEA) and Control Plans used as a basis for establishing quality programs for heat treat processes?

Does the heat treater have available and use a procedure for reviewing part design and heat treat process changes prior to implementation?

How are the special characteristics chosen? Describe the SPC methods used. Are they appropriate to the factors being controlled?

Evaluate the heat treater's reaction to out-of-control conditions. Is the reaction as specified in the Control Plan? What is the role of the operator?

Evaluate the heat treater's application of SPC, based on the evidence of the control charts, process logs and other appropriate documentation.

Are process verifications/capability studies conducted on new product characteristics and heat treat process parameters?

Do control charts indicate that statistical control has been achieved and that process capability has been demonstrated?

In all cases where process capability has not been demonstrated, is there a plan to improve the process? Is appropriate interim action being taken to prevent shipment of nonconforming parts?

Does the heat treater have a defined program to being about continual improvement in quality and productivity?


Heat Treating Facility's Name Rating

8. Does the heat treater have an effective system for ensuring the quality of incoming products and services?

How is SPC encouraged at Tier 1 and Tier 2 suppliers?• Assess the adequacy of the heat treater's control on the quality of the services it receives.

TOTAL STATISTICAL METHODS (Total points available = 50) =

C. GENERAL

9. Are process/product monitoring and control functions and responsibilities clearly defined?Indicate which plant activities conduct process/product monitoring and control.

Assess the adequacy of the heat treater's control program.

10. Are written procedures defining quality-related functions available?• Are these procedures appropriate to and adequate for the heat treater's operations?• Are the procedures implemented as written?• Is there a review process to verify implementation?• Is there an adequate procedure for reacting to ES, ES-M, product qualification and test failures?

11.

•

• Are Special characteristics and related operations identified?• Are sample sizes and frequencies adequate?• Is appropriate statistical analysis specified?

12.

13.

•

• Does the heat treater perform furnace temperature uniformity surveys (thermal profiles)?• Asses the adequacy of the heat treater's preventive maintenance program and its effectiveness.

14.

•

•

15. Does the heat treater have complete records supporting Production Part Approval (PPAP) certification?

Are written process monitoring and control instructions available for incoming, in-process, laboratory, dimensional inspection and outgoing auditing?

Are all Special characteristics and Process Parameters included, particularly those affecting function and durability?

Are appropriate process monitors, thermocouple and inspection/test equipment available to facilitate process control?

Does the heat treater have an effective preventive maintenance program for heat treat process equipment, thermocouple and process monitoring equipment?

Do records indicate that process monitors, thermocouples and inspection test equipment are periodically inspected and calibrated?

What controls does the heat treater use to indicate the processing and inspection status of products throughout the heat treating system.

Are effective controls in place to provide accurate part processing information throughout processing storage, packaging and shipping?Are controls adequate to prevent movement of nonconforming rejected in-process products into the production system?

When required, has product engineering approval of Product/Process Control Plan, samples and test equipment been documented.


Heat Treating Facility's Name Rating

16. Does the heat treater react appropriately to customer concerns?•

•

• Is a disciplined method of problem solving, e.g., the Eight Discipline format, utilized?

TOTAL GENERAL (Total points available = 80) =

D. IN-PROCESS AND OUTGOING

17. Are process monitoring and inspection/tests performed according to the instruction sheets?• Are there adequate records of inspections and tests?

18. Are documented heat treat reject, reprocessing or scrap procedures available?• Are reprocessed parts audited for conformance to all customer requirements?• Assess the adequacy of the procedures?

19. Are heat treat processing, handling, storage and packaging adequate to preserve product quality?•

20.

• Are there working conditions that could be detrimental to quality improvement?• Could product quality be affected by plant environment?

TOTAL IN-PROCESS and OUTGOING (Total points available = 40) =

TOTAL RATING POINTS FROM ELEMENTS 1-20 Maximum = 200 points) =

Are in-house and customer quality concerns effectively communicated to all members of the organization?Are nonconforming parts returned by customer analyzed? Is the root cause of failure determined, verified and corrective action taken?

Assess the heat treater's furnace loading system, in-process handling and shipping process for any cause of concern.

Are plant cleanliness, housekeeping, environmental, and working conditions conducive to quality improvements?

Conformance to QS-9000, Heat Treat System Survey Scoring Guidelines and W-HTX requires at least a "7" rating on each individual element and at least a "160" overall System Survey Rating. Suppliers should provide improvement action plans for all areas with a rating below "7" within 60 days.

Form 1315c - SCM Rev. E 8-Nov-07

PLATING SUPPLIER SURVEY

What is the geographical extent of your business:

Are you willing to participate in team meetings at your facility and ours:

Do you pick up and deliver?:

What are your leadtimes of processing materials:

List testing equipment:

Do you have available capacity:

Number of automatic and manual plating lines:

How old is the equipment?:

What industry and automotive specs do you plate to and meet?:

What process controls do you have in place (automatic?):

Do you do SPC in process? (If so, what kind?):

Do you have a Quality Manual? (If yes, please supply a copy):

What outside certifications do you have such as ISO 9001/2000, TS16949, and automotive?

How long do you retain records?:

Do you have gauges to check plating over threads?

Do you provide plating thickness measurements with each batch?: Will you if requested:

Do you have minimum lot sizes? (if so what?):

What are your typical load sizes?:

Do you mix parts to optimize load size? If yes, how do you separat


How do you manage your waste treatment:

Do you do both barrel and rack plating?:

Do you bake plated parts to relieve hydrogen embrittlement?:

What is your capacity in pounds to plate and bake?:

Do you analyze your plating baths and tanks? In house?

Frequency?

What kind of test equipment do you use to analyze them?

Following is a list of current processes we currently utilize or are considering. Please check all processes you do and add any additional processes below:


Finish Barrel Rack Automatic Manual

Cadmium Plate• per AMS-QQ-P-416; BS EN 12330

• with Phosphate Dip

• over Copper

Chrome Plate• Color – Metallic / Black

• over Copper / Nickel

Copper• per SAE AMS 2418

E-Coat• Gloss – Glossy / Semi-gloss / Dull

Fluorocarbon• Emralon

• Xylan

Geomet plus SealerNickel• Bright / Black

Phosphate• per GM4435M

• Zinc Phosphate

Aluminum• per MIL-DTL-83488Black Oxideper MIL-F-495; MIL-DTL-13924

Brass• Gloss – Bright / Dull / Brushed / Antique / Satin

• with Chromate Dip – Bright, Yellow, Olive Drab, Black

• Gloss – Bright / Glossy / Satin / Brushed / Matte

• per SAE AMS-QQ-C-320; MIL-F-14072 or BS EN 12540

• per MIL-F-14072; QQ-N-290; SAE AMS 2418


Polymer Coating

• Ultratec

• Sermagard

Powder Coat

Tin• Bright per ASTM B545

Zinc Plate

Zinc Plate• with Trivalent Black Chromate

• Gloss – Bright / Semi-gloss

• Sealed

Zinc Cobalt

• with Phosphate Dip

• Sealed

Zinc-Iron Alloy

• with Chromate – Metallic Grey / Black

Zinc-Nickel Alloy• per ASTM B841

• per FED-STD-595; MIL-PRF-23377; MIL-PRF-22750• Phosphate plus Delta Protekt plus Delta Seal

• Gloss – Glossy / Semi-gloss / Textured / Flat

• per ASTM B633; BS EN 12329; AS 1789; DIN 50961• with Hexavalent Chromate – Bright, Yellow, Olive Drab, Black• with Phosphate DipZinc Plate

• with Chromate – Bright / Black / Yellow

• with Chromate – Metallic Grey / Black / Yellow


Additional Processes:

Additional Comments:

Comments (For Southco Use Only):

Form 1315d - SCM Rev, E 08-Nov-07 21

C-TPAT SURVEYSection 1: Facilities Information

Date Completed

Company Name:

C-TPAT SVI Number (if applicable)

Street Address:

Mail Address ( P. O. Box )

City / Country

Name and Title of person providing information:

Telephone & fax number of contact person:

E-mail Address:

Section 2: Type of Business

Factory Warehouse Inland

Select business that best describes your company Supplier NVOCC Carrier

Frt Fwdr Air Consol. Other

Section 3: Certification

1) Is your Company a certified participant in a government-sponsored supply chain security program (eg. C-TPAT) YES NO (Check One)

2) If yes, what is your certification & certification number:

3) If no, do you plan to become certified within 12 months ?: YES NO (Check One)

Section 4 TO 11: Security Criteria

1 - YES

PROVIDE CODE AND COMMENTS THAT BEST DESCRIBES 2 - PARTIALLY IN PLACE

YOUR CURRENT SITUATION FOR EACH ITEM 3 - NOT NOW - MAY CONDIER AT LATER DATE

4 - NO - WILL NOT BE CONSIDERED


C-TPAT SURVEY ACTION PLAN DATE:

SUPPLIER NAME:

No. Section 4: Physical Security Code Current status RECOMMENDED IMPROVEMENTS

4.1

4.2

4.3

4.4

4.5

4.6 Are there CCTV cameras and if so, who monitors them?

4.7 Does the CCTV system cover interior and exterior areas?

4.8 Are recorded tapes retained for a minimum of 30 days?

4.9 Are all interior/exterior areas adequately illuminated?

4.10 Are locks installed on all windows and doors?

4.11 Do you have an alarm system for theft and fire?

4.12

4.13

No. Section 5: Access Controls Code Current status RECOMMENDED IMPROVEMENTS

5.1

5.2 Do you record, identify and escort all visitors?

5.3

5.4

5.5 Are there procedures for drivers waiting.

5.6

TARGET COMPLETION

DATE DATE

COMPLETED

Are all buildings constructed of materials which resist unlawful entry and protect against outside intrusion?

Is there secure perimeter fencing around buildings and warehouses?

Are gates manned and or monitored, and locked during non-working hours?

Are separate gates used for employees, visitors, and truck/commercial traffic?

If a manned gatehouse is used, is it equipped with a communications system?

Is private vehicle parking separate from the shipping, loading and cargo areas?

Are there communication systems in place to contact internal security or local law enforcement personnel?

TARGET COMPLETION

DATE DATE

COMPLETED

Do you employ an identification system for all employees? Describe method - badges, etc.

Is the packing area restricted to those employees assigned to work there?

Are there designated security personnel or devices in the packing area? Please describe.

What procedures are in place to challenge unauthorized or unidentified persons in controlled areas?


C-TPAT SURVEY - continued

No. Section 6: Procedural Security Code Current status RECOMMENDED IMPROVEMENTS

6.1

6.2

6.3 Is tamper-proof tape used to secure boxes?

6.4 Are shortages or overages detected and reported?

6.5

6.6 Are storage areas secured and inspected?

6.7

6.8 Do you have a transportation tracking system in place?

6.9 Are trucks / containers inspected on arrival?

6.10

No. Section 7: Personnel Security Code Current status RECOMMENDED IMPROVEMENTS

7.1

7.2

No. Section 8: Documentation Security Code Current status RECOMMENDED IMPROVEMENTS

8.1

8.2

8.3

TARGET COMPLETION

DATE DATE

COMPLETED

Is there an employee and/or security officer designated to supervise the introduction or removal of cargo?

Do you verify outgoing finished merchandise is marked, counted, weighed and documented?

Do you have procedures for reporting timely movement of incoming and outgoing freight.

Are there procedures for reporting any abnormalities in the movement of cargo?

Are procedures in place to notify law enforcement agencies in cases where illegal activities are detected or suspected?

TARGET COMPLETION

DATE DATE

COMPLETED

Do you conduct pre-employment screening and interviewing of prospective employees?

Do you conduct background checks and application verifications where permitted by law?

TARGET COMPLETION

DATE DATE

COMPLETED

Do you have controls in place to check the accuracy of all shipping documentation, to include invoices and packing lists?

Is the documentation supplied to government officials for export control purposes?

If your documents are prepared on a computer system, do you have systems to maintain the integrity of the data and to prevent unauthorized changes or access?


C-TPAT SURVEY - continued

No. Section 9: Education and Training Code Current status RECOMMENDED IMPROVEMENTS

9.1

9.2

No. Code Current status RECOMMENDED IMPROVEMENTS

10.1

10.2

10.3

10.4

No. Code Comments RECOMMENDED IMPROVEMENTS

11.1

11.2

11.3 Are unused seals secured to prevent unauthorized access?

11.4

11.5

11.6

11.7 After loading, does the container go direct to the port ?

11.8

CERTIFIED TO BY REVIEWED BY

_______________________________________________ ___________________________________________________ Print Name Name (Southco Reviewer)

_______________________________________________ ___________________________________________________ Signature Title

_______________________________________________

TARGET COMPLETION

DATE DATE

COMPLETED

Does your company provide a security training program to employees?

If no, will you be implementing any form of security training in the near future?

Section 10: Conveyance and Manifest Security

TARGET COMPLETION

DATE DATE

COMPLETED

Do you maintain processes to protect against the introduction of unauthorized personnel and material in the supply chain?

Do you physically search all readily accessible areas, securing panels and compartments?

Do you have procedures for reporting cases in which unmanifested materials, or signs of tampering are discovered?

Do you ensure manifests are complete, legible, accurate and submitted in a timely manner to Customs, when applicable?

Section 11: FOREIGN Container Security (if applicable)

TARGET COMPLETION

DATE DATE

COMPLETED

Do you have documented procedures for affixing, replacing, recording, tracking and verifying seals on containers or trailers?

Do you have procedures in place to inspect containers prior to loading at your facility to include the following inspectiion points: front wall, left and right side floors / doors, outside and undercarriage, and the locking mechanisms on the doors?

Is a dedicated person in charge of all access and use of seals to prevent unauthorized use?

Do you advise the port of the seal number placed on the contanier?

Do you advise the consignee of the seal number used on each container?

After loading, is the container stored in a secure area to prevent unauthorized access or manipulation?


Title

Form 1315 - SCM Rev. F August 2008

PRELIMINARY SUPPLIER EVALUATION

DOCUMENT REVIEW REQUIRED? RECEIVED?1

2

3Form 1315a - Calibration Supplier Requirements

4Certificate - ISO 17025

5

6

7

8

Certificate - ISO 9001:20009

Certificate - TS1694910

QUESTION EFFECTIVE DEFICIENTI QUALITY SYSTEMII PROCESS CONTROLIII DESIGN CONTROLIV PURCHASINGV HANDLING, STORAGE, PACKAGING, & DELIVERYVI TRAINING

Review with Supplier - Form 1058 Supplier Quality Statement of Requirements

Form 1178 - Supplier Confidentiality and Non-Disclosure Agreement

Form 1315b - Heat Treat System Survey Report (required from all Heat Treat suppliers)

Form 1315c - Plating Supplier Survey (required from all Plating suppliers)

Form 1315d - C-TPAT Survey (required from any supplier importing to a US Southco facility)

Form 1316 - Supplier Development Audit Worksheet (required from supplier's not certified to ISO 9001:2000)

YES NO

YES NO

YES NO

YES NO

YES NO

YES NO

YES NO

YES NO

YES NO YES NO

YES NO YES NO

YES NO YES NO

YES NO YES NO

YES NO YES NO

YES NO YES NO

Form 1315 - SCM Rev. F August 2008

SOURCING RECOMMENDATION

IS AN ON-SITE AUDIT REQUIRED?

Reason:

DO NOT SOURCE

Reason:

SOURCE

Comments:

DATE:Buyer

DATE:Supplier Quality Engineer

DATE:Regional Supply Chain Manager

YES NO

preliminary supplier evaluation - southco · xls file · web view ·...

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