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Preliminary Regular Board

Meeting Packet

Virtual Board Meetinghttps://www.youtube.com/user/citycollegeschicago

2:00 p.m. Regular Board Meeting

Livestream available at: www.ccc.edu

June 4, 2020

https://www.youtube.com/user/citycollegeschicago

DATE: June 2, 2020 FROM: Ashley Kang, Assistant Board Secretary RE: June 4, 2020 Board Packet

_________________________________________________________________________ Dear Trustees, Attached is a preliminary copy of the Agenda and listing of actionable items proposed for consideration at the June 4, 2020 Regular Board Meeting of Community College District No. 508, County of Cook, State of Illinois (City Colleges of Chicago). The Board Meeting will be held virtually at 2:00 p.m. and will be livestreamed at https://www.youtube.com/user/citycollegeschicago The complete and final listing of actions taken by the Board of Trustees at the June 4, 2020 Regular Board Meeting will be posted online at https://apps.ccc.edu/brpublic/ following the meeting. Questions may be directed to the Office of the Board of Trustees at 312-553-2515 or by email at: [email protected]

180 North Wabash Avenue, Suite 200 | Chicago, Illinois 60601 | 312.553. 2515 | www.ccc.edu

Community College District No. 508 CHAIR Walter E. Massey, Ph.D. VICE CHAIR Elizabeth Swanson SECRETARY Peggy A. Davis TRUSTEES Karen Kent Deborah H. Telman Darrell A. Williams Student Trustee ASSISTANT BOARD SECRETARY Ashley Kang

CITY COLLEGES OF CHICAGO BOARD MEETING AGENDA AND LISTING OF ALL BOARD REPORTS

REGULAR BOARD MEETING

JUNE 4, 2020 https://www.youtube.com/user/citycollegeschicago

2:00 P.M.

I. Call to Order – Chair, Walter E. Massey, Ph.D.

II. Roll Call – Assistant Board Secretary, Ashley Kang

III. Welcome – Chair, Walter E. Massey, Ph.D.

IV. Student Trustee Report – Student Trustee, James Thomas Jr.

V. Chancellor’s Update – Chancellor, Juan Salgado

VI. Public Participation

VII. Faculty Council Report – Professor Keith Sprewer

VIII. District Update

IX. Committee Report

X. Review of June 4, 2020 Board Reports

XI. Approval of the June 4, 2020 Board Meeting Packet

XII. Motion for Closed Session – Chair, Walter E. Massey, Ph.D.

XIII. Return from Closed Session

XIV. Adjournment

Board Meeting Agenda June 4, 2020

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JUNE 4, 2020 REGULAR BOARD MEETING AGENDA

The following items are presented for approval by the Board of Trustees as Consent Items to be considered and voted upon collectively, unless a member of the Board of Trustees requests separate consideration and/or action.

BR# RESOLUTION

1.00 RESOLUTION AUTHORIZING AMENDMENT TO TRUST AGREEMENT WITH THE STATE OF ILLINOIS AND THE CAPITAL DEVELOPMENT BOARD OFFICE OF ADMINISTRATIVE AND PROCUREMENT SERVICES

1.01 RESOLUTION APPLICATION FOR NEW PROGRAM BASIC CERTIFICATE IN ARCHITECTURAL DIGITAL MEDIA OFFICE OF ACADEMIC AND STUDENT AFFAIRS HAROLD WASHINGTON COLLEGE

2.00 PERSONNEL REPORT

3.00 RESOURCE DEVELOPMENT REPORT

4.00 ANNUAL BUILDING REPAIR CONTRACT MECHANICAL/HVAC SYSTEMS DELTA HEATING & AIR CONDITIONING, INC. CORE MECHANICAL, INC. OFFICE OF ADMINISTRATIVE AND PROCURMENT SERVICES DISTRICT WIDE

4.01 ANNUAL ELECTRICAL REPAIR CONTRACT MUNDO ELECTRIC COMPANY OFFICE OF ADMINISTRATIVE AND PROCUREMENT SERVICES DISTRICT WIDE (RENEWAL OPTION)

4.02 RENTAL OF JANITORIAL AND ENGINEERING UNIFORMS CINTAS CORPORATION OFFICE AND ADMINISTRATIVE AND PROCUREMENT SERVICES DISTRICT WIDE (AMENDMENT TO BOARD REPORT #32687, ADOPTED ON JUNE 4, 2015)

4.03 ACTUARIAL SERVICES MILLIMAN INC. OFFICE OF FINANCE DISTRICT WIDE

4.04 INVESTMENT MANAGEMENT SERVICES PFM ASSET MANAGEMENT, LLC OFFICE OF FINANCE DISTRICT WIDE

4.05 FINANCIAL AID SERVICES PROEDUCATION SOLUTIONS, LLC OFFICE OF ACADEMIC AND STUDENT AFFAIRS DISTRICT WIDE (RATIFICATION)


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4.06 APPLICANT TRACKING SYSTEM (ATS) CLARITY PARTNERS, INC. ORACLE AMERICA INC. OFFICE OF HUMAN RESOURCES AND STAFF DEVELOPMENT DISTRICT WIDE

4.07 PRINTING SERVICES VARIOUS VENDORS OFFICE OF INSTITUTIONAL ADVANCEMENT DISTRICT WIDE (EXTENSION OPTION)

4.08 GRANT WRITING SERVICES VARIOUS VENDORS OFFICE OF INSTITUTIONAL ADVANCEMENT DISTRICT WIDE (AMENDMENT TO BOARD REPORT #33828, ADOPTED ON AUGUST 1, 2019)

4.09 TRACTOR TRAILER MAINTENANCE AND REPAIR SERVICES DICKINSON FLEET SERVICES B & W TRUCK REPAIR, INC. OFFICE OF ADMINISTRATIVE AND PROCUREMENT SERVICES OLIVE‐HARVEY COLLEGE (AMENDMENT TO BOARD REPORT #32949, ADOPTED ON MAY 5, 2016 AND BOARD REPORT #33744, ADOPTED ON MAY 9, 2019)

4.10 SOLAR PHOTOVOLTAIC ELECTRICITY PURCHASE AGREEMENT CONSTELLATION ENERGY SERVICES, INC. OFFICE OF ADMINISTRATIVE AND PROCURMENT SERVICES OLIVE‐HARVEY COLLEGE

4.11 ADVANCED MANUFACTURING TRAINING ILLINOIS MANFUCATURING FOUNDATION (IMF) WILBUR WRIGHT COLLEGE (RATIFICATION)

5.00 WATER TREATMENT CHEMICALS FOR HEATING, VENTILATION AND COOLING SYSTEMS H‐O‐H WATER TECHNOLOGY, INC. OFFICE OF ADMINISTRATIVE AND PROCUREMENT SERVICES DISTRICT WIDE (RENEWAL OPTION)

5.01 FACULTY PROFESSIONAL DEVELOPMENT TRAINING QM QUALITY MATTERS, INC. OFFICE OF ACADEMIC AND STUDENT AFFAIRS DISTRICT WIDE

5.02 MOBILE WIRELESS HOTSPOT DEVICES FOR STUDENTS AND FACULTY SATURN WIRELESS CONSULTING, LLC OFFICE OF INFORMATION TECHNOLOGY DISTRICT WIDE (RATIFICATION)

5.03 WIRELESS CELLULAR SERVICE VERIZON WIRELESS OFFICE OF INFORMATION TECHNOLOGY DISTRICT WIDE


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5.04 PURCHASE AND DELIVERY OF VEHICLES FOR COMMERCIAL DRIVERS LICENSE (CDL) PROGRAM TILES IN STYLE LLC, DBA TAZA SUPPLIES OLIVE‐HARVEY COLLEGE

5.05 FORKLIFT TRAINING SIMULATOR FL‐SIMULATORS, INC. OLIVE‐HARVEY COLLEGE

6.00 PAYMENT OF LEGAL INVOICES

N/A MINUTES FROM THE MAY 7, 2020 REGULAR BOARD MEETING

BOARD OF TRUSTEES OF COMMUNITY COLLEGE DISTRICT NO. 508 COUNTY OF COOK AND STATE OF ILLINOIS

MINUTES

REGULAR BOARD MEETING THURSDAY, MAY 7, 2020

VIRTUAL BOARD MEETING

Pursuant to provisions of the Public Community College Act, as amended, of the State by Illinois, County of Cook, and Executive Order 2020-07 issued by Governor Pritzker on March 16, 2020, the regular meeting of the Board of Trustees of Community College District No. 508 was held virtually and livestreamed for simultaneous public viewing via the ccc.edu website and YouTube on May 7, 2020 at 2:00 p.m.

PARTICIPANTS

TRUSTEES OFFICERS OF THE DISTRICTWalter E. Massey, Chair Elizabeth Swanson, Vice Chair Peggy A. Davis, Secretary Karen Kent Deborah H. Telman Darrell A. Williams James Thomas Jr., Student Trustee

ASSISTANT BOARD SECRETARY Ashley Kang

CHIEF ADVISOR TO THE BOARD Tracey B. Fleming

CHANCELLOR Juan Salgado

PROVOST Mark Potter

GENERAL COUNSEL Karla Mitchell Gowen

Carol Dunning – Chief Talent Officer Eric B. Lugo –Executive Vice Chancellor and Chief of Staff Maribel Rodriguez – Chief Financial Officer

COLLEGE PRESIDENTS David Sanders – President, Malcolm X College

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https://www.youtube.com/user/citycollegeschicago/videos

http://www.ccc.edu/Pages/default.aspx

Regular Board Meeting May 7, 2020

OTHER ATTENDEES

Oscar Orellana CCC District Office Steve Saba CCC District Office Keith Sprewer FC4, Harry S Truman College Yolanda Martin CCC District Office Kimberly Taylor Harry S Truman College Randall Miller CCCLOC Sonia Flores Richard J. Daley College

I. CALL TO ORDER Chair Massey began by calling to order the May 7, 2020 Regular Board Meeting at 2:02 p.m. The Chair noted that Governor Pritzker signed Executive Order 2020-07 on March 16, 2020 (reconfirmed by Executive Order 2020-32 issued on April 30, 2020) which prohibited gatherings of certain sizes and further suspended certain portions of the Illinois Open Meetings Act, which require in-person attendance by members of a public body, allowing for a virtual board meeting.

II. ROLL CALL

Chair Massey asked the Assistant Board Secretary to call the roll.

The Assistant Board Secretary called roll:

Elizabeth Swanson Present Peggy A. Davis Present Karen Kent Present Deborah H. Telman Present Darrell A. Williams Present James Thomas, Jr. Present Walter E. Massey Present

III. WELCOME

Chair Massey congratulated all of the graduating seniors, noting that graduation would have occurred on May 4th. On behalf of the Board, the Chair wished the graduates well. Chair Massey also welcomed Professor Keith Sprewer from Harry S Truman College as the new Faculty Council President.

IV. REVIEW AND APPROVAL OF RESOLUTION 1.01

Chair Massey welcomed the new James Thomas, Jr. as the new Student Trustee from Olive-Harvey. In order for Student Trustee Thomas to fully participate in the board

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meeting, the Chair asked Chief Advisor Fleming to review Resolution 1.01. Upon the conclusion of the Chief Advisor’s review, the Chair asked for a motion to approve Resolution 1.01. <Motion> Trustee Deborah H. Telman <Second> Vice Chair Elizabeth Swanson Motion carried.

V. STUDENT TRUSTEE REPORT

Student Trustee Thomas thanked the Chair and the rest of the Trustees for the opportunity to serve on the Board. Student Trustee Thomas noted that he looked forward to serving the student body of City Colleges.

VI. CHANCELLOR’S UPDATES Chancellor Salgado extended a welcome to Professor Sprewer as the new Faculty Council President, and thanked outgoing president Dr. Adriana Tápanes-Inojosa for her service. The Chancellor also welcomed Student Trustee Thomas, noting the strong history of student trustees, and thanked outgoing Student Trustee Armani Alexander. The Chancellor noted that it was finals week at City Colleges and wished all students well as they finish up tests, projects, and papers. Chancellor Salgado shared how proud he and the rest of the staff and faculty are of all students who have worked hard during the current pandemic. Chancellor Salgado commented that all of the accomplishments achieved during this time are all the more special and significant. The Chancellor also extended congratulations to the Class of 2020. A virtual graduation experience will be available on June 27th, and any students in the Class of 2020 would be able to participate in the next in-person graduation ceremony as well. Chancellor Salgado announced that City Colleges expects to receive approximately $25.5 million through the CARES Act. 50% would be for the institution and 50% would go directly to students as emergency aid grants. City Colleges has already received the $12.7 million for students and is working to distribute funds to students. The Chancellor also noted that the City Colleges of Chicago Foundation has raised funds privately to support the Chancellor Retention Fund and the COVID-19 Emergency Fund, both of which give aid directly to students. Chancellor Salgado shared that continuing updates on the CARES Act funds and distribution will be available on the City Colleges’ Office of Finance website (www.ccc.edu/finance). The Chancellor continued his remarks by recognizing and thanking the essential City Colleges employees who are keeping facilities operating well. Chancellor Salgado noted that these employees have been receiving masks and have places to wash their hands and have hand sanitizer and wipes available to them.

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https://www.ccc.edu/site/pages/office-of-finance.aspx


The Chancellor also spoke about the Virtual College Exploration Week that City Colleges hosted for 1,000 registrants from Chicago Public Schools (CPS). During the exploration week, CPS students and their families were able to learn about City Colleges’ program offerings and scholarship opportunities. Chancellor Salgado thanked President Jackson at Truman College for the vision and the other team members involved. Chancellor Salgado closed his remarks by noting that summer and fall registration is now open, and reaffirmed City Colleges’ commitment to helping students to complete their education. Chair Massey asked how the student CARES Act money was being distributed. Chancellor Salgado explained that of the $12.7 million for students, about 60% (about $7.9million) was being distributed on a eligible headcount basis; each eligible student would receive $350. The remaining 40% (about $4.8 million) would be distributed on based on demonstrated student need. The allocations were made to the colleges based on headcount, so some colleges received more than others. Trustee Telman inquired how the needs-based funds would be distributed. The Chancellor noted the CARES Act eligibility requirements, which necessitated having a FAFSA on file. Once eligibility is established, students fill out a form to articulate their needs, whether it be housing assistance, food insecurity, or other matters disrupted by COVID-19. Chancellor Salgado referenced the Office of Finance’s webpage at ccc.edu for more information regarding CARES Act funds.

VII. CITY COLLEGES OF FOUNDATION UPDATE

Trustee Williams gave a report on the City Colleges of Chicago Foundation (Foundation). In the last six weeks, the Foundation has raised a total of $2.2 million for COVID-19 student emergency funds. These funds are designated in two areas – the Student Emergency Fund, which is being disbursed by All Chicago, and the Chancellor’s Retention Fund, which provides grants to students to support the overall retention efforts. Trustee Williams noted that the 2020 Seven Strong Benefit, which was initially expected to occur in the Fall, has been postponed until 2021. A virtual event is being developed to replace the postponed in-person event. Trustee Williams concluded his report by sharing that the Foundation received over 7,000 scholarship applications in academic year 2019-2020, compared to the 2,270 applications in academic year 2018-2019. Awards have also increased, totaling approximately $647,000 in academic year 2019-2020 compared to $201,000 in the previous academic year.

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VIII. PUBLIC PARTICIPATION

There were three (3) requests for public participation.

1) Randall Miller spoke about issues relating to adjuncts. 2) Sonia Flores talked about the Adult Education program. 3) Kimberly Taylor talked about the Adult Education program.

IX. DISTRICT UPDATES There was no District Update. However, Chair Massey noted that Provost Potter had prepared a presentation and explanatory video on the topic of enrollment and student services which is available on the event page for today’s board meeting on the City Colleges web page. The presentation and video can be found online here.

X. FACULTY COUNCIL REPORT Professor Keith Sprewer gave the May 2020 Faculty Council Report. The full report can be found online here.

XI. MOTION FOR CLOSED SESSION

There was no Closed Session.

XII. REVIEW OF MAY 2020 BOARD REPORTS

Next, Chair Massey initiated the review of the May 2020 board reports. The Chair reviewed noted that Resolution 1.01 had already been reviewed and approved earlier in the meeting. General Counsel Gowen reviewed Resolution 1.00. CTO Dunning continued by reviewing Item 2.00, the personnel report, followed by Chief of Staff Lugo’s review of the Item 3.00, the resource development report. CFO Rodriguez reviewed Agreement 4.00, followed by President Sanders’ review of Agreement 4.01 and 4.02. General Counsel Gowen concluded the review of board reports by reviewing Section 6.00, the payment of legal invoices.

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http://www.ccc.edu/events/Pages/May-2020-Board-and-Committee-Meetings.aspx

https://apps.ccc.edu/brpublic/2020/may/33975.pdf


XIII. REVIEW AND APPROVAL OF THE MAY 7, 2020 REGULAR BOARD

MEETING PACKET Next, Chair Massey led the board in the approval of the minutes, resolutions, personnel report, resource development report, agreements, and legal invoices listed in the Consent Agenda. The Chair asked for a motion to approve the Consent Agenda items with a roll call vote. <Motion> Trustee Deborah H. Telman <Second> Secretary Peggy A. Davis. Motion carried.

The Assistant Board Secretary called the roll, Elizabeth Swanson Aye Peggy A. Davis Aye Karen Kent Aye Deborah H. Telman Aye Darrell A. Williams Aye James Thomas, Jr. Aye (Advisory) Walter E. Massey Aye

There were six ayes, zero nays, and no abstentions or recusals.

XIV. MOTION TO ADJOURN

The Chair noted that any updates regarding board meetings will be available at www.ccc.edu. Upon concluding that there was no more items of business to come before the Board, the Chair asked for a motion to adjourn.

<Motion> Secretary Peggy A. Davis <Second> Trustee Deborah H. Telman

Motion Carried.

The meeting adjourned at 3:04 p.m.

Peggy A. Davis Secretary Board of Trustees Submitted by – Ashley Kang, Assistant Board Secretary

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https://apps.ccc.edu/brpublic/2020/may/index.shtml

https://apps.ccc.edu/brpublic/2020/may/index.shtml#RESOLUTIONS

https://apps.ccc.edu/brpublic/2020/may/index.shtml#personnel

https://apps.ccc.edu/brpublic/2020/may/index.shtml#personnel

https://apps.ccc.edu/brpublic/2020/may/index.shtml#resourcedevelopment

https://apps.ccc.edu/brpublic/2020/may/index.shtml#agreements

https://apps.ccc.edu/brpublic/2020/may/index.shtml#legalinvoice

http://www.ccc.edu/Pages/default.aspx

Resolutions June 4, 2020 Regular Board Meeting

BR# URESOLUTION

1.00 RESOLUTION AUTHORIZING AMENDMENT TO TRUST AGREEMENT WITH THE STATE OF ILLINOIS AND THE CAPITAL DEVELOPMENT BOARD OFFICE OF ADMINISTRATIVE AND PROCUREMENT SERVICES

1.01 RESOLUTION APPLICATION FOR NEW PROGRAM BASIC CERTIFICATE IN ARCHITECTURAL DIGITAL MEDIA OFFICE OF ACADEMIC AND STUDENT AFFAIRS HAROLD WASHINGTON COLLEGE

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1.00 BOARD OF TRUSTEES OF COMMUNITY COLLEGE DISTRICT NO. 508

COUNTY OF COOK AND STATE OF ILLINOIS

AUTHORIZING AMENDMENT TO TRUST AGREEMENT WITH THE STATE OF ILLINOIS AND THE CAPITAL DEVELOPMENT BOARD

OFFICE OF ADMINISTRATIVE AND PROCUREMENT SERVICES

WHEREAS, the Intergovernmental Cooperation Act, 5 ILCS 220 et seq., as amended, authorizes public agencies to enter into agreements and contracts to perform any governmental service, activity, or undertaking authorized by law upon approval of their respective governing bodies; and

WHEREAS, the Capital Development Board (CDB) is an agency of the State of Illinois

created pursuant to 20 ILCS 3105 et seq. which is responsible for managing construction projects for which money has been appropriated or authorized by the General Assembly; and

WHEREAS, the Board of Trustees of Community College District No. 508, County of Cook

and State of Illinois (“Board”) was created pursuant to the Public Community College Act of the State of Illinois, 110 ILCS 805 et seq., as amended; and

WHEREAS, pursuant to Board Report #33859, adopted on November 7, 2019 the Board entered into a Trust Agreement with the CDB to undertake CDB project 810‐016‐005 for Malcolm X College Elevator Repair and Replacement with CCC contribution; and

WHEREAS, the total project cost estimate has been revised to $15,700,000 based on a

detailed program analysis conducted by the engineer engaged on the project; and WHEREAS, pursuant to Board Report #33812, adopted on August 1, 2019, the Board

entered into a Trust Agreement with the CDB to undertake CDB project 810‐012‐008 for repairs of the roof of the Kennedy‐King U Building and those CCC funds in the amount of $212,500 are not required and can be transferred along with associated State project funding and utilized to support the necessary elevator repairs;

NOW THEREFORE BE IT RESOLVED, that the Board of Trustees of the City Colleges of

Chicago, authorizes the Chair, upon final approval of the General Counsel as to the legal form of such agreement, to execute an amendment to the Trust Agreement and authorize expenditure of twenty‐five percent of the total project value up to a maximum of $4,870,833 with the Capital Development Board for the repair and replacement of the Malcolm X elevators under City Colleges of Chicago’s Capital Improvement Plan.

June 4, 2020 – Office of Administrative and Procurement Services

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RESOLUTION APPLICATION FOR NEW PROGRAM

BASIC CERTIFICATE IN ARCHITECTURAL DIGITAL MEDIA OFFICE OF ACADEMIC AND STUDENT AFFAIRS

HAROLD WASHINGTON COLLEGE

WHEREAS, new educational programs require approval of the Board of Trustees of Community College District No. 508, and the Illinois Community College Board (ICCB); and

WHEREAS, an application for approval of the City Colleges of Chicago Basic Certificate in Architectural Digital Media has been received and is under review by the Joint Curriculum Development Council for submission; and

WHEREAS, the Basic Certificate in Architectural Digital Media Program at Harold Washington College’s goal will be to prepare a diverse population of students with the necessary knowledge and skills to secure employment as a draftsman or detailer within an architecture, engineering or design firm, or with a contractor, fabricator, material supplier, or construction company, which demand expertise in digital technologies for the translation and communication of designs into drawings; and

WHEREAS, labor market data shows stable demand for CAD Designers/Drafters, with 293 annual openings for job titles including Detailer, Cad Designer, Solidworks Designer, Cad Drafter, Cad Technician in Cook County for 2019, with projected growth of 6% over the next 10 years, as well as median wages of $28.41/hr and a median salary of $44,121.

NOW THEREFORE BE IT RESOLVED, that the Board of Trustees of Community College District No. 508, County of Cook and State of Illinois, hereby approves the submission of this program for permanent approval by the Illinois Community College board, pending completion of Proposed Academic Curriculum Changes (PACC) process per Academic Policy 9.02.

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Personnel June 4, 2020 Regular Board Meeting

BR# BOARD REPORT NAME

2.00 PERSONNEL REPORT GENERAL/FUNDED

1. New/Re‐Hires 2. Promotions, Title/Salary Changes 3. Separations/Retirements

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BOARD OF TRUSTEES OF COMMUNITY COLLEGE DISTRICT NO. 508


PERSONNEL REPORT

NO. EMPLOYEE NAME POSITION TITLE RATE LOCATION DEPARTMENT FUNDING SOURCE STATUS

1 Mauro, Edith Front‐End Web Designer $67,908.00 DO Marketing & Communications Operating New Hire

2 Hopkins, Brandon Director, Information Tech $86,150.00 Operating New Hire

3 Hanipale, Jaklyn Clinical Education Manager $85,000.00 Operating New Hire

4 Matthews, Dane Director ‐ Medical Programs $76,500.00 Operating New Hire

5 Hallendy, Emily Staff Psychologist‐Wellness Center $73,000.00 Operating New Hire

6 Kelly, John Veteran's Services Specialist $48,000.00

HW IT Programs

MX Dean of Careers

MX Surgical Technology

MX Wellness Center

MX Veteran Services Operating New Hire

1 Lewis, Antoine AP Control Analyst I $41,000.00 DO Business Services ‐ AP Operating Title/Salary Change

2 Hester, Jacqueline Dean Community Education $94,000.00 KK Continuing Education Operating Promotion

3 McClay, Brianna Senior Coordinator ‐ Early College Program $63,687.94 KK Dean of Instruction Operating Title Change

4 Urquiza, Wendy Assistant Director ‐ Financial Aid $60,000.00 MX Financial Aid Operating Promotion

5 Zuniga, Natalia Director, Transfer Center $90,932.00 MX Advising and Transition Operating Title Change

6 Walker, Daniel College Clerical Assistant II $36,961.12 TR Adult Education Operating Promotion

7 Wiley, Alice College Administrative Assistant I $48,448.97 TR Dean of Student Services Operating Promotion

1 Juarez, Miguel Employee Performance & Development Specialist 65,000.00$ DO Human Resources ‐ Recruitment Operating Resignation

2 Moore, Anthony College Advisor 60,093.59$ HW Advising and Transition Operating Separation

3 Hillard, Lakisha Director, Student Development Projects 70,000.00$ MX Dean of Instruction Grant Separation

Promotions, Title/Salary Changes ‐ 7

Separations/Retirements ‐ 3

New/Re‐Hires ‐ 6

THE CHANCELLOR RECOMMENDS that the Board of Trustees approve:

Page 1 of 1 April 2, 2020

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Resource Development June 4, 2020 Regular Board Meeting

BR# BOARD REPORT NAME

3.00 RESOURCE DEVELOPMENT

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RESOURCE DEVELOPMENT

THE CHANCELLOR REPORTS that the following proposals, contracts, and other special funding instruments are under development or have been submitted by staff at this time.

Section I. Grant Proposals Funded and Received Foundation Funds Received (Total Value $18,055,242)

Grant / Fund Name Funder Amount Entity Receive

Performance Period

2020 American Institute of Graphic Arts (AIGA) Boost

Grant

American Institute of Graphic Arts (AIGA) Chicago

$1,500 CCC 1/2020 – 8/2020

Chancellor’s Retention Fund Circle of Service Foundation $50,000 CCCF

3/31/2020 – 3/30/2021

Chancellor’s Retention Fund The OSA Foundation $50,000 CCCF TBA

Apprenticeship 2020 The Chicago Community Foundation

$200,000 CCCF

4/1/2020 – 4/1/2021

Covid‐19 Student Emergency

Fund

Bank of America $250,000 CCCF

N/A

U.S. Department of Health and Human Services – Head Start

Chicago Department of Family & Support Services

$267,960 CCC 10/1/2020 – 9/30/2025

Preschool For All Chicago Depart of Family and Support Services

$574,560 CCC

12/1/2019 – 6/30/2020

U.S. Department of Health and Human Services – Early Head

Start

Chicago Depart of Family and Support Services

$648,000 CCC

12/1/2019 – 11/30/2020

Prevention Initiatives Chicago Depart of Family and Support Services

$699,417 CCC

12/1/2019 – 11/30/2020

Federal Basic Adult Education ‐Addendum

Illinois Community College Board

$700,000 CCC 7/1/2019 – 6/30/2020

Higher Education Emergency Relief Fund‐IHEs (Student)

Olive Harvey

U.S. Department of Education

$714,950

CCC

4/20/2020 – 4/20/2021

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Kennedy‐King


$1,072,012

CCC

4/20/2020 – 4/20/2021


Daley


$1,496,999

CCC

4/20/2020 – 4/20/2021


Truman


$1,610,180

CCC

4/20/2020 – 4/20/2021

U.S. Department of Health and Human Services Head Start

Chicago Depart of Family and Support Services

$1,887,670

CCC

12/1/2019 – 11/30/2020


Malcolm X


$2,459,879

CCC

4/20/2020 – 4/20/2021


Wright


$2,517,640

CCC

4/20/2020 – 4/20/2021


Harold Washington


$2,854,475

CCC

4/20/2020 – 4/20/2021

Section II. New Grant Proposals Submitted (TOTAL VALUE $28,352,537)

Grant Name Civic Action Planning Mini‐Grant

Funder Campus Compact

Amount $1,500

Performance Period 5/1/2020 – 4/30/2021

College/District Wright

Accountability Gabe Estill, Associate Dean

of Instruction

Pd # 2006094

Entity Applied CCC

Alignment Strategically align community and special interest programming with community need. Increase the quality and effectiveness of student services and support.

Summary This is a new grant opportunity for Wright. Funds will be allocated in the following ways: 1) $500 towards promotional materials highlighting the College's civic engagement work; 2) $500 towards relevant event support materials; 3) $500 stipend for Civic Action Student Liaison to oversee communication with student groups and community partners.

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Grant Name Chancellor’s Retention Fund

Funder Fifth Third Bank

Amount $25,000

Performance Period TBA

College/District District ‐ CCCF

Accountability Rhonda Brown, President,

CCCF

Pd # 2006111

Entity Applied CCCF

Alignment Increase the number of students earning college credentials of economic value. Increase the rate of transfer to Bachelor’s degree programs following CCC graduation. Increase the quality and effectiveness of student services and support.

Summary This is a new grant for City Colleges of Chicago Foundation – Chancellor’s Retention Fund. The Chancellor’s Retention Fund enables CCC to offer creative, responsive, and flexible support designed in real time to help CCC students across the finish line and complete their academic degrees and or credentials. Contributions to this fund are directly applied to student accounts to either pay for existing classes, when they are carrying debt, or help incentivize and support students to register for upcoming semesters.

Grant Name Covid‐19 Student Emergency Fund

Funder First Spoke Foundation of

Jewish Federation of Metropolitan Chicago

Amount $50,000

Performance Period

N/A



CCCF

Pd # 2006112

Entity Applied CCCF

Alignment Increase the quality and effectiveness of student services and support.

Summary This is a new grant for City Colleges of Chicago Foundation. The City Colleges of Chicago COVID‐19 Student Emergency Fund is intended to help students in need. Gifts to this fund provide direct support to our most vulnerable students. All Chicago will disburse the funds directly to CCC students. Any part‐time or full‐time CCC student is eligible to access up to $750 once per semester. Gifts to the fund will provide direct and emergency support to cover expenses for food, utilities, supplies, medicine, and more. PRELIM

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Grant Name Young Adult Reentry Partnership

(YARP)

Funder U.S. Department of Labor

Amount $375,000

Performance Period 6/2020 – 12/2023

College/District Daley

Accountability David Gizadas, Dean, College to Careers

Pd # 2006095

Entity Applied CCC

Alignment Increase the number of students earning college credentials of economic value. Strategically align community and special interest programming with community need.

Summary This is a new grant opportunity for Daley. Daley College will be a sub‐grantee to Envision Community Services (ECS). 90 noncredit CCC students in an entry level manufacturing training program will participate during the three and half years of the project. The funds will be used to pay the cost of tuition, books, supplies, and development of the program and ongoing oversight of the program for the participants. By working with and teaching young adults in the criminal justice system foundational employment skills in addition to providing work experiences and occupational training leading to industry‐recognized credentials this project is designed to help reduce the likelihood of recidivism.


Funder JPMorgan Chase

Amount $400,000




CCCF

Pd # 2006113

Entity Applied CCCF



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Grant Name Higher Education Emergency Relief

Fund‐IHEs (Student)

Funder U.S. Department of

Education

Amount $714,950


College/District Olive‐Harvey

Accountability Maribel Rodriguez, Chief

Financial Officer

Pd # 2006096

Entity Applied CCC

Alignment Increase the quality and effectiveness of student services and support. Ensure safe and secure teaching and learning environments.

Summary This is a new grant for Olive‐Harvey. This grant will assist students with emergency grant funding due to the disruption of campus operations associated with coronavirus. The institution may use funds to provide emergency financial aid grants to students for expenses related to the disruption of campus operations due to coronavirus (including eligible expenses under a student’s cost of attendance such as food, housing, course materials, technology, health care, and child care).


Fund‐IHEs (Institution)


Education

Amount $714,950


College/District Olive‐Harvey


Financial Officer

Pd # 2006097

Entity Applied CCC


Summary This is a new grant for Olive‐Harvey. This grant will ensure seamless continuous institutional instruction while in remote learning environment to all credit enrolled students enrolled during the period of time of the COVID‐19 Pandemic. Beginning March 1, 2020. The institution may use funds to cover any costs associated with significant changes to the delivery of instruction due to the coronavirus so long as such costs do not include payment to contractors for the provision of pre‐enrollment recruitment activities, including marketing and advertising; endowments; or capital outlays associated with facilities related to athletics, sectarian instruction, or religious worship (collectively referred to as “Recipient’s Institutional Costs”). PRELIM

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Funder Searle Funds at The

Chicago Community Trust

Amount $1,000,000




CCCF

Pd # 2006114

Entity Applied CCCF



Grant Name Identifying and Empowering STEM

Talents for Success

Funder National Science Foundation (NSF)

Amount $1,028,770



Accountability Doris Espiritu, Executive Director of Engineering

Pd # 2006098

Entity Applied CCC

Alignment Increase the number of students earning college credentials of economic value. Increase the rate of transfer to Bachelor’s degree programs following CCC graduation. Increase the quality and effectiveness of student services and support

Summary This is a new grant opportunity for Wright. The project objectives are to identify talented and low‐income students and create frameworks for student success. Students in the program will graduate at CCC, transfer, complete bachelors or master’s program. 60% will be used for scholarship and the remaining is to pay for salary/benefits for the personnel to be hired. The new person to be hired if we get the grant is an academic coordinator, “S‐STEM Coordinator”. The job of the person will focus mainly on the fulfilment of the program as stipulated in the proposal. The rest of the personnel will be as special assignment for faculty mentors. That is very minimal.

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Education

Amount $1,072,012


College/District Kennedy‐King


Financial Officer

Pd # 2006099

Entity Applied CCC


Summary This is a new grant for Kennedy‐King. This grant will assist students with emergency grant funding due to the disruption of campus operations associated with coronavirus. The institution may use funds to provide emergency financial aid grants to students for expenses related to the disruption of campus operations due to coronavirus (including eligible expenses under a student’s cost of attendance such as food, housing, course materials, technology, health care, and child care).




Education

Amount $1,072,012


College/District Kennedy‐King


Financial Officer

Pd # 2006100

Entity Applied CCC


Summary This is a new grant for Kennedy‐King. This grant will ensure seamless continuous institutional instruction while in remote learning environment to all credit enrolled students enrolled during the period of time of the COVID‐19 Pandemic. Beginning March 1, 2020. The institution may use funds to cover any costs associated with significant changes to the delivery of instruction due to the coronavirus so long as such costs do not include payment to contractors for the provision of pre‐enrollment recruitment activities, including marketing and advertising; endowments; or capital outlays associated with facilities related to athletics, sectarian instruction, or religious worship (collectively referred to as “Recipient’s Institutional Costs”).

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Education

Amount $1,496,999




Financial Officer

Pd # 2006101

Entity Applied CCC


Summary This is a new grant for Daley. This grant will assist students with emergency grant funding due to the disruption of campus operations associated with coronavirus. The institution may use funds to provide emergency financial aid grants to students for expenses related to the disruption of campus operations due to coronavirus (including eligible expenses under a student’s cost of attendance such as food, housing, course materials, technology, health care, and child care).




Education

Amount $1,496,999




Financial Officer

Pd # 2006102

Entity Applied CCC


Summary This is a new grant for Daley. This grant will ensure seamless continuous institutional instruction while in remote learning environment to all credit enrolled students enrolled during the period of time of the COVID‐19 Pandemic. Beginning March 1, 2020. The institution may use funds to cover any costs associated with significant changes to the delivery of instruction due to the coronavirus so long as such costs do not include payment to contractors for the provision of pre‐enrollment recruitment activities, including marketing and advertising; endowments; or capital outlays associated with facilities related to athletics, sectarian instruction, or religious worship (collectively referred to as “Recipient’s Institutional Costs”). PRELIM

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Education

Amount $1,610,180


College/District Truman


Financial Officer

Pd # 2006103

Entity Applied CCC


Summary This is a new grant for Truman. This grant will assist students with emergency grant funding due to the disruption of campus operations associated with coronavirus. The institution may use funds to provide emergency financial aid grants to students for expenses related to the disruption of campus operations due to coronavirus (including eligible expenses under a student’s cost of attendance such as food, housing, course materials, technology, health care, and child care).




Education

Amount $1,610,180


College/District Truman


Financial Officer

Pd # 2006104

Entity Applied CCC


Summary This is a new grant for Truman. This grant will ensure seamless continuous institutional instruction while in remote learning environment to all credit enrolled students enrolled during the period of time of the COVID‐19 Pandemic. Beginning March 1, 2020. The institution may use funds to cover any costs associated with significant changes to the delivery of instruction due to the coronavirus so long as such costs do not include payment to contractors for the provision of pre‐enrollment recruitment activities, including marketing and advertising; endowments; or capital outlays associated with facilities related to athletics, sectarian instruction, or religious worship (collectively referred to as “Recipient’s Institutional Costs”). PRELIM

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Education

Amount $2,459,879


College/District Malcolm X


Financial Officer

Pd # 2006105

Entity Applied CCC


Summary This is a new grant for Malcolm X. This grant will assist students with emergency grant funding due to the disruption of campus operations associated with coronavirus. The institution may use funds to provide emergency financial aid grants to students for expenses related to the disruption of campus operations due to coronavirus (including eligible expenses under a student’s cost of attendance such as food, housing, course materials, technology, health care, and child care).




Education

Amount $2,459,878


College/District Malcolm X


Financial Officer

Pd # 2006106

Entity Applied CCC


Summary This is a new grant for Malcolm X. This grant will ensure seamless continuous institutional instruction while in remote learning environment to all credit enrolled students enrolled during the period of time of the COVID‐19 Pandemic. Beginning March 1, 2020. The institution may use funds to cover any costs associated with significant changes to the delivery of instruction due to the coronavirus so long as such costs do not include payment to contractors for the provision of pre‐enrollment recruitment activities, including marketing and advertising; endowments; or capital outlays associated with facilities related to athletics, sectarian instruction, or religious worship (collectively referred to as “Recipient’s Institutional Costs”). PRELIM

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Education

Amount $2,517,640




Financial Officer

Pd # 2006107

Entity Applied CCC


Summary This is a new grant for Wright. This grant will assist students with emergency grant funding due to the disruption of campus operations associated with coronavirus. The institution may use funds to provide emergency financial aid grants to students for expenses related to the disruption of campus operations due to coronavirus (including eligible expenses under a student’s cost of attendance such as food, housing, course materials, technology, health care, and child care).




Education

Amount $2,517,639




Financial Officer

Pd # 2006108

Entity Applied CCC


Summary This is a new grant for Wright. This grant will ensure seamless continuous institutional instruction while in remote learning environment to all credit enrolled students enrolled during the period of time of the COVID‐19 Pandemic. Beginning March 1, 2020. The institution may use funds to cover any costs associated with significant changes to the delivery of instruction due to the coronavirus so long as such costs do not include payment to contractors for the provision of pre‐enrollment recruitment activities, including marketing and advertising; endowments; or capital outlays associated with facilities related to athletics, sectarian instruction, or religious worship (collectively referred to as “Recipient’s Institutional Costs”). PRELIM

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Education

Amount $2,854,475


College/District Harold Washington


Financial Officer

Pd # 2006109

Entity Applied CCC


Summary This is a new grant for Harold Washington. This grant will assist students with emergency grant funding due to the disruption of campus operations associated with coronavirus. The institution may use funds to provide emergency financial aid grants to students for expenses related to the disruption of campus operations due to coronavirus (including eligible expenses under a student’s cost of attendance such as food, housing, course materials, technology, health care, and child care).




Education

Amount $2,874,474


College/District Harold Washington


Financial Officer

Pd # 2006110

Entity Applied CCC


Summary This is a new grant for Harold Washington. This grant will ensure seamless continuous institutional instruction while in remote learning environment to all credit enrolled students enrolled during the period of time of the COVID‐19 Pandemic. Beginning March 1, 2020. The institution may use funds to cover any costs associated with significant changes to the delivery of instruction due to the coronavirus so long as such costs do not include payment to contractors for the provision of pre‐enrollment recruitment activities, including marketing and advertising; endowments; or capital outlays associated with facilities related to athletics, sectarian instruction, or religious worship (collectively referred to as “Recipient’s Institutional Costs”). PRELIM

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Section III. In‐Kind/Monetary Donations Received (TOTAL VALUE $1,100)

Funder/Donor PD# Summary/Purpose Value/ Amount

Type

Entity

Stromberg Allen & Company

2006092 Face Shield Polyester Materials

$500 In‐Kind CCC

Granger Industrial Supply Company

2006093 Face Shield 3D Filament

$600 In‐Kind CCC

THE CHANCELLOR RECOMMENDS

that the Board of Trustees approves acceptance of any gifts, grants or other funding which may

be forthcoming from these proposals and authorizes the Chancellor, the Executive Vice

Chancellor, the Vice Chancellor for Institutional Advancement, or Associate Vice Chancellor of

Development to serve as authorized representative or official representative of the District in

the submission of proposals for funding and to execute all documents for the acceptance of this

funding or these gifts and the operation of the funded projects; said acceptance to be subject

to the terms and conditions set forth by the grantor, including specified subcontracts and

purchases, and said funds not to be expended by the Board for any other purposes.

Respectfully submitted,

Juan Salgado Chancellor

June 4, 2020 ‐ Office of Institutional Advancement – Resource Development

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Agreements June 4, 2020 Regular Board Meeting

BR# BOARD REPORT NAME TERM AMOUNT

4.00 ANNUAL BUILDING REPAIR CONTRACT MECHANICAL/HVAC SYSTEMS DELTA HEATING & AIR CONDITIONING, INC. CORE MECHANICAL, INC. OFFICE OF ADMINISTRATIVE AND PROCURMENT SERVICES DISTRICT WIDE

July 1, 2020 and ending on June 30, 2023

*With an option to renew for an additional two (2) one‐year

terms

$2,250,000

4.01 ANNUAL ELECTRICAL REPAIR CONTRACT MUNDO ELECTRIC COMPANY OFFICE OF ADMINISTRATIVE AND PROCUREMENT SERVICES DISTRICT WIDE (RENEWAL OPTION)

July 7, 2020 and ending on July 6, 2021

$1,500,000

4.02 RENTAL OF JANITORIAL AND ENGINEERING UNIFORMS CINTAS CORPORATION OFFICE AND ADMINISTRATIVE AND PROCUREMENT SERVICES DISTRICT WIDE (AMENDMENT TO BOARD REPORT #32687, ADOPTED ON JUNE 4, 2015)


$250,000

4.03 ACTUARIAL SERVICES MILLIMAN INC. OFFICE OF FINANCE DISTRICT WIDE

June 4, 2020 and ending on June 3, 2024

With two (2) options to renew

for one (1) year each

$69,500

4.04 INVESTMENT MANAGEMENT SERVICES PFM ASSET MANAGEMENT, LLC OFFICE OF FINANCE DISTRICT WIDE


With two (2) options to extend

for one‐year each

$675,000

4.05 FINANCIAL AID SERVICES PROEDUCATION SOLUTIONS, LLC OFFICE OF ACADEMIC AND STUDENT AFFAIRS DISTRICT WIDE (RATIFICATION)

May 3, 2020 and ending on May 2, 2021


for one‐year each

$540,000

4.06 APPLICANT TRACKING SYSTEM (ATS) CLARITY PARTNERS, INC. ORACLE AMERICA INC. OFFICE OF HUMAN RESOURCES AND STAFF DEVELOPMENT DISTRICT WIDE



for two (2) years each

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Agreements June 4, 2020 Regular Board Meeting

4.07 PRINTING SERVICES VARIOUS VENDORS OFFICE OF INSTITUTIONAL ADVANCEMENT DISTRICT WIDE (EXTENSION OPTION)


$1,250,000

4.08 GRANT WRITING SERVICES VARIOUS VENDORS OFFICE OF INSTITUTIONAL ADVANCEMENT DISTRICT WIDE (AMENDMENT TO BOARD REPORT #33828, ADOPTED ON AUGUST 1, 2019)

August 1, 2019 and ending on July 31, 2022

With an option to extend for an additional two (2) year

period

$480,000

4.09 TRACTOR TRAILER MAINTENANCE AND REPAIR SERVICES DICKINSON FLEET SERVICES B & W TRUCK REPAIR, INC. OFFICE OF ADMINISTRATIVE AND PROCUREMENT SERVICES OLIVE‐HARVEY COLLEGE (AMENDMENT TO BOARD REPORT #32949, ADOPTED ON MAY 5, 2016 AND BOARD REPORT #33744, ADOPTED ON MAY 9, 2019)


$500,000

4.10 SOLAR PHOTOVOLTAIC ELECTRICITY PURCHASE AGREEMENT CONSTELLATION ENERGY SERVICES, INC. OFFICE OF ADMINISTRATIVE AND PROCURMENT SERVICES OLIVE‐HARVEY COLLEGE


$180,000

4.11 ADVANCED MANUFACTURING TRAINING ILLINOIS MANFUCATURING FOUNDATION (IMF) WILBUR WRIGHT COLLEGE (RATIFICATION)

January 1, 2020 and ending on September 17, 2020

$104,000

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ANNUAL BUILDING REPAIR CONTRACT MECHANICAL/HVAC SYSTEMS

DELTA HEATING & AIR CONDITIONING, INC. CORE MECHANICAL, INC.

OFFICE OF ADMINISTRATIVE AND PROCURMENT SERVICES DISTRICT WIDE

THE CHANCELLOR RECOMMENDS: that the Board of Trustees authorizes the Chair, upon final approval of the General Counsel of the legal form of such agreements, to enter into an agreement with Delta Heating & Air Conditioning, Inc. and Core Mechanical, Inc. for HVAC, Mechanical and Piping Repair services for the period from July 1, 2020 through June 30, 2023, at a total cost not to exceed $2,250,000. VENDORS: Delta Heating & Air Conditioning, Inc.

139 Crossen Ave. Elk Grove Village, IL 60007

Core Mechanical, Inc. 2650 W. Montrose Ave. Ste # 118 Chicago, IL 60618

USER: District Wide TERM: The original term shall begin on July 1, 2020 and shall end on June 30, 2023, with an option to renew for an additional two (2) one year terms. SCOPE OF SERVICES: Delta Heating & Air Conditioning, Inc. and Core Mechanical, Inc. will provide routine and emergency repairs and parts for the colleges as needed to include tune ups, regular cleaning, replacement parts for air handlers, boilers, chillers, and pumps, as well as associated duct work, dampers, sensors, and actuator repair and replacement. Based on review of past needs of the campuses and unpredictable equipment failures often needing emergency repairs and or parts, it is recommended to award the work to Delta Heating & Air Conditioning, Inc. and Core Mechanical, Inc.

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BENEFIT TO CITY COLLEGES OF CHICAGO: Each College will have access to obtain routine and emergency repairs as needed to maintain heating air conditioning and ventilation systems within each building in a timely manner. VENDOR SELECTION CRITERIA: Specifications were prepared by District Procurement staff, and publicly advertised on April 1, 2020 to solicit bids to provide hourly rates for the required work for a three (3) year period with an option to renew for an additional two (2) one year terms. Thirty three (33) firms were contacted. Four firms responded: 1) Delta Heating and Air Conditioning, Inc., 2) Core Mechanical, Inc. 3) Autumn Construction Services, Inc. and 4) Anchor Mechanical, Inc.

Vendor Total Billing Rate

Foreman Journeyman

Apprentice Material Mark‐Up %

Overhead Breakdown Total

Overhead %

Delta Heating & Air Conditioning, Inc.

$ 102.49 $98.91 $ 27.28 10% $ 71,250.00 9.5%

Core Mechanical, Inc.

$ 103.45 $99.19 $ 34.20 10% $ 60,000.00 8.0%

Autumn Construction Services, Inc.

$ 109.58 $106.04 $ 38.75 10% $ 97,500.00 13.0%

Anchor Mechanical, Inc.

$ 125.00 $120.00 $ 40.00 10% $125,000.00 20.0%

Staff from the Office of Administrative and Procurement Services reviewed the bids submitted by the most responsive and responsible bidders, and reported that Delta Heating & Air Conditioning, Inc. and Core Mechanical, Inc. met the HVAC, mechanical and piping repair specifications. The award to the two lowest responsive and responsible bidders is based on past pricing, response time to emergency and routine requests, and historical usage of routine and emergency repairs as needed to maintain HVAC, mechanical and piping systems. MBE/WBE COMPLIANCE: The Office of Procurement Services has reviewed the proposed agreements and has determined the vendors are in compliance with the Board Approved Participation Plan:

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Delta Heating and Air Conditioning, Inc.

Vendor MBE or WBE % Participation Certifying Agency

Mundo Electric Company 5313 S. Natoma Chicago, IL 60638 MBE 10 Indirect City of Chicago

Bearing & Industrial Supply, Inc. 431 Imen Dr. Addison, IL 60101 MBE 10 Indirect CMSDC

RD’s HVAC 15020 Cicero Avenue #205 Oak Forest, Illinois 60452 MBE 5 Indirect City of Chicago

Midco Electric Supply Co., Inc. 7237 West 90th Pl. Bridgeview, IL 60455 WBE 7 Indirect City of Chicago

Core Mechanical

Vendor MBE or WBE % Participation Certifying Agency

American Mechanical Services Group, LLC 830 Commerce Parkway Carpentersville, Illinois 60110 MBE 25 Direct City of Chicago

Comprehensive Construction Solutions, LLC 5835 W. Montrose Ave Chicago, IL 60634 WBE 7 Direct Cook County

GENERAL CONDITIONS: Inspector General – It shall be the duty of each party to the agreement to cooperate with the Inspector General for City Colleges of Chicago in any investigation conducted pursuant to the Inspector General’s authority under Article 2, Section 2.7.4(b) of the Board Bylaws. Ethics – It shall be the duty of each party to the agreement to comply with the applicable provisions of the Board’s Ethics Policy adopted January 7, 1993, and as amended by the Board. Contingent Liability – Pursuant to Section 7‐14 of the Illinois Public Community College Act, all agreements authorized herein shall contain a clause that any expenditure beyond the current fiscal year is subject to appropriation in the subsequent fiscal year.

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FINANCIAL Total: $2,250,000 Charge to: Office of Administrative and Procurement Services, the Colleges Source of Funds: Operations and Maintenance Fund and Capital Fund FY21: 530000‐05501‐0005031‐70000 530000‐05501‐XX70200‐70000 530000‐92015‐XX05031‐70000 Respectfully submitted, Juan Salgado Chancellor June 4, 2020 – Office of Administrative and Procurement Services

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ANNUAL ELECTRICAL REPAIR CONTRACT MUNDO ELECTRIC COMPANY

OFFICE OF ADMINISTRATIVE AND PROCUREMENT SERVICES DISTRICT WIDE

(RENEWAL OPTION)

THE CHANCELLOR RECOMMENDS: that the Board of Trustees authorizes the Chair, upon final approval of the General Counsel of the legal form of such agreements, to exercise the final option to renew the agreement with Mundo Electric Company to maintain the electrical systems in all District facilities for the period beginning July 7, 2020 through July 6, 2021 at a total cost not to exceed $1,500,000. VENDOR: Mundo Electric Company

5313 South Natoma Avenue Chicago, Illinois 60638

USER: District Wide TERM: The original term of the agreement commenced on July 8, 2016 and continued through July 7, 2019 with two (2) one‐year options to renew. FINAL RENEWAL TERM: The final renewal term of the agreement shall commence on July 7, 2020 and shall continue through July 6, 2021. SCOPE OF SERVICES: The scope of services to be performed consists of non‐emergency and emergency electrical repair work, at a cost of up to $25,000, performed on a time and material basis for a one (1) year period. Emergency work over $25,000 will be evaluated by City Colleges of Chicago (CCC) staff and may be awarded as part of, if advantageous to CCC with subsequent approval by the Board. BENEFIT TO CITY COLLEGES OF CHICAGO: The Office of Administrative and Procurement Services has reviewed this request for services and has determined that it would be in the best interest of the District to continue to work with Mundo Electric Company to ensure that electrical systems will be properly installed, maintained, and repaired. VENDOR SELECTION CRITERIA: Sealed Bid, #JM1603, was prepared and publicly advertised on February 5, 2016 and emailed to one hundred and fifteen (115) companies. Nine (9) bid responses were received from the following companies: 1) Mundo Electric Company; 2) G & V Electrical Contractors, Inc.; 3) Pagoda

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Electric and Construction; 4) Pace Systems, Inc.; 5) Courtesy Electric, Inc.; 6) Peak Electric, Inc.; 7) Swift Electrical Contractors 8) Livewire Electrical Systems, Inc.; and 9) Helm Electrical Services, Inc.

Mundo Electric Company

G&V Electrical Contractors, Inc.

Pagoda Electric & Construction

Pace System,Inc.

Courtesy Electric, Inc.

Peak Electric, Inc.

Livewire Electrical Systems, Inc.

Helm Electrical Services, Inc.

Swift Electrical Contractors

Item# 1 Base Rate Mon‐Fri Standard 8

Hr.

Foreman $78.10 $77.10 $90.04 $95.55 $103.62 $104.33 $104.66 $107.69 $112.02

Journeyman $75.10 $75.10 $86.51 $90.49 $97.79 $98.37 $100.29 $103.59 $107.26

Apprentice $31.12 $60.08 $53.43 $63.96 $77.92 $66.55 $71.93 $64.10 $67.83

Material Mk. Up % 10% 15% 10% 5% 8% 14% 10% 10% 3%

Item# 2 Base Rate Mon‐Fri After 8 Hr.

Foreman $102.10 $115.65 $131.86 $135.99 $151.31 $151.94 $153.36 $157.71 $146.10

Journeyman $97.60 $112.65 $126.59 $128.42 $142.50 $143.01 $146.81 $151.57 $139.71

Apprentice $44.62 $90.12 $77.49 $89.17 $113.17 $95.56 $104.49 $94.00 $87.00

Material Mk. Up % 10% 15% 10% 5% 8% 14% 10% 10% 3%

Item# 3 Base Rate

Saturday 8 Hr.

Foreman $102.10 $115.65 $131.86 $135.99 $151.31 $151.94 $153.36 $157.71 $146.10

Journeyman $97.60 $112.65 $126.59 $128.42 $142.50 $143.01 $146.81 $151.57 $139.71

Apprentice $44.62 $90.12 $77.49 $89.17 $113.17 $95.56 $104.49 $94.00 $87.00

Material Mk. Up % 10% 15% 10% 5% 8% 14% 10% 10% 3%

Item# 4 Base Rate Sunday

8 Hr.

Foreman $126.10 $154.20 $173.69 $176.44 $199.01 $199.54 $202.05 $204.53 $180.18

Journeyman $120.10 $150.20 $166.65 $166.33 $187.32 $187.65 $193.32 $196.47 $171.66

Apprentice $58.12 $120.16 $101.52 $113.25 $148.42 $124.56 $137.04 $120.90 $106.17

Material Mk. Up % 10% 15% 10% 5% 8% 14% 10% 10% 3%

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The Office of Administrative and Procurement Services reviewed the bids and selected Mundo Electric Company and G & V Electrical Contractors as the firms with the lowest overall hourly rates and material mark‐up. G & V Electrical Contractors opted to not renew the agreement at the first renewal period in 2019. MBE/WBE COMPLIANCE: The Office of Procurement Services has reviewed the proposed agreement and has determined the vendor is in compliance with the Board Approved Participation Plan.

Vendor MBE or WBE

% Direct or Indirect

Certifying Agency

Mundo Electric Company 5313 S. Natoma Ave. Chicago, IL 60638

MBE 93 Direct State of Illinois (CMS)

Midco Electric Supply 7237 W. 90th Place Bridgeview, IL 60455

WBE 7 Direct City of Chicago

GENERAL CONDITIONS: Inspector General – It shall be the duty of each party to the agreement to cooperate with the Inspector General for City Colleges of Chicago in any investigation conducted pursuant to the Inspector General’s authority under Article 2, Section 2.7.4(b) of the Board Bylaws. Ethics – It shall be the duty of each party to the agreement to comply with the applicable provisions of the Board’s Ethics Policy adopted January 7, 1993, and as amended by the Board. Contingent Liability – Pursuant to Section 7‐14 of the Illinois Public Community Act all agreements authorized herein shall contain a clause that any expenditure beyond the current fiscal year is subject to appropriation in the subsequent fiscal year. FINANCIAL Total: $1,500,000 Charge to: Office of Administrative and Procurement Services, the Colleges Source of Funds: Capital Fund FY21: 530000‐92015‐XX05031‐70000 Respectfully submitted, Juan Salgado Chancellor June 4, 2020 – Office of Administrative and Procurement Services

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RENTAL OF JANITORIAL AND ENGINEERING UNIFORMS CINTAS CORPORATION

OFFICE AND ADMINISTRATIVE AND PROCUREMENT SERVICES DISTRICT WIDE

(AMENDMENT TO BOARD REPORT #32687, ADOPTED ON JUNE 4, 2015) THE CHANCELLOR RECOMMENDS: that the Board of Trustees authorizes the Chair, upon final approval of the General Counsel of the legal form of such agreements, to amend and exercise the option to extend a “depends upon requirements” agreement with Cintas Corporation to provide clean uniforms and protective clothing to engineers and custodial staff on a weekly basis for the period commencing no sooner than July 1, 2020 through June 30, 2022, at a total cost not to exceed $250,000. VENDOR: Cintas Corporation

6001 West 73rd Street Bedford Park, Illinois 60448

USER: District Wide AMENDED TERM: The term of the agreement commenced on July 1, 2015 and will continue through June 30, 2020 with an option to extend for an additional two (2) years. FINAL TERM: The final term of the agreement shall commence on July 1, 2020 and shall continue through June 30, 2022. SCOPE OF SERVICES: Cintas Corporation will supply five sets of clean uniforms on a weekly basis and replace damaged uniforms as needed or every 18 months as determined by the District. BENEFIT TO CITY COLLEGES OF CHICAGO: The engineering and janitorial staffs have a standard uniform that represents the unification of the entire District and the rental and cleaning of staff uniforms ensures that staff have clean, crisp work clothing which projects a professional and impeccable image for the District. Under the contract, the District has the opportunity to supply staff with winter protective clothing as well.

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VENDOR SELECTION CRITERIA: Pursuant to Board Report #32687, adopted on June 4, 2015, the Board authorized execution of an agreement with Cintas Corporation to provide Rental of Janitorial and Engineering Uniforms. Specifications were prepared by District Procurement staff and Sealed Bid #JM1501 was publicly advertised with bids received on February 10, 2015. Three vendors submitted bids and samples: 1) G&K Services; 2) Cintas; and 3) Aramark.

Bids and the samples were reviewed and evaluated by the Office of Administrative and Procurement Service, the Office of MBE/WBE Contract Compliance and College Chief Engineers. Based on the review of the bids for responsiveness, staff recommended the acceptance of the bid from Cintas Corporation. The lowest bidder, G & K Services was found non‐responsive due to non‐compliance with the provisions of Appendix 1 (City Colleges of Chicago's MBE/WBE Policy).

MBE/WBE COMPLIANCE: The Office of Procurement Services has reviewed the proposed agreement with Cintas Corporation and recommends a waiver of the Board Approved Participation Plan.

GENERAL CONDITIONS: Inspector General – It shall be the duty of each party to the agreement to cooperate with the Inspector General for City Colleges of Chicago in any investigation conducted pursuant to the Inspector General’s authority under Article 2, Section 2.7.4(b) of the Board Bylaws.

Ethics – It shall be the duty of each party to the agreement to comply with the applicable provisions of the Board’s Ethics Policy adopted January 7, 1993, and as amended by the Board.

Contingent Liability – Pursuant to Section 7‐14 of the Illinois Public Community College Act, all agreements authorized herein shall contain a clause that any expenditure beyond the current fiscal year is subject to appropriation in the subsequent fiscal year.

FINANCIAL Total: $250,000 Charge to: Office of Administrative and Procurement Services, the Colleges Source of Funds: Operations and Maintenance Fund FY21: 540000‐05501‐XX70200‐70000

540000‐05501‐XX70300‐70000



June 4, 2020 ‐ Office of Administrative and Procurement Services

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4.03 BOARD OF TRUSTEES OF COMMUNITY COLLEGE DISTRICT NO.

508 COUNTY OF COOK AND STATE OF ILLINOIS

ACTUARIAL SERVICES MILLIMAN INC.

OFFICE OF FINANCE DISTRICT WIDE

THE CHANCELLOR RECOMMENDS: That the Board of Trustees authorizes the Chair, upon final approval of the General Counsel of the legal form of such agreements, to execute an agreement with Milliman, Inc. to provide actuarial services for a period beginning June 4, 2020 through June 3, 2024, at a total cost not to exceed $69,500 for the contract term.

VENDOR: Milliman, Inc. 80 Lamberton Road

Hartford, CT 06095

USER: District Wide TERM: The term of the agreement shall commence no sooner than June 4, 2020 and will continue through June 3, 2024 with two (2) options to renew for one (1) year each.

SCOPE OF SERVICES: The Office of Finance will utilize Milliman, Inc. to perform actuarial analyses. It is advantageous to the District to utilize Milliman, Inc. to provide actuarial services to the District including but not limited to analyzing the District’s Early Retirement Medical and Life Insurance Plans and Healthcare IBNR Plans, healthcare cost projections and provide actuarial report for fiscal years 2020‐2021. The services provided must be in accordance with the actuarial standards of the American Academy of Actuaries and the Governmental Accounting Standards Board (GASB). The Early Retirement Medical or OPEB data (Other Post‐Employment Benefits) should include but not limited to the number of participants as of the end of each fiscal year, the average age, average salary and the liability will be broken out for medical, vision, dental and life insurance.

Services for the medical healthcare cost and IBNR (Incurred but Not Reported) plans should include a description of the calculations, method used, data, multiple models and various actuarial assumptions used to estimate these costs for a total year‐end liability. BENEFIT TO CITY COLLEGES OF CHICAGO: Milliman, Inc. will provide actuarial analysis based on various assumptions related to the

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District’s Early Retirement Medical and Life Insurance plans and the Healthcare IBNR plans. VENDOR SELECTION CRITERIA:

Milliman Actuarial Services was selected based upon the high degree of professional skill necessary for these services and is therefore, pursuant to State law, exempt from the District’s competitive bidding requirements.

MBE/WBE COMPLIANCE: The Office of Procurement Services has reviewed the proposed agreement and recommends a waiver of the Board Approved Participation Plan due to the nature of the services (auctorial) and the absence of subcontracting opportunities. GENERAL CONDITIONS: Inspector General – It shall be the duty of each party to the agreement to cooperate with the Inspector General for City Colleges of Chicago in any investigation conducted pursuant to the Inspector General’s authority under Article 2, Section 2.7.4(b) of the Board Bylaws.



FINANCIAL Total: $69,500 Charge to: Office of Finance Source of Funds: Audit Fund FY21: 530000‐04001‐0010105‐80000



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INVESTMENT MANAGEMENT SERVICES PFM ASSET MANAGEMENT, LLC

OFFICE OF FINANCE DISTRICT WIDE

THE CHANCELLOR RECOMMENDS: that the Board of Trustees authorizes the Chair, upon final review of the General Counsel as to the legal form of such agreement, to execute an agreement with PFM Asset Management, LLC to provide investment management services for the period from July 1, 2020 through June 30, 2025, at a total cost not to exceed $675,000. VENDOR: PFM Asset Management, LLP 190 S. LaSalle Street, Suite 2000 Chicago, IL 60603 USER: District Wide TERM: The term of the agreement shall commence on July 1, 2020 and end on June 30, 2025, with an option to extend for an additional two (2) one‐year periods. SCOPE OF SERVICES: The scope of services shall include but not be limited to:

Compliance with all City Colleges of Chicago investment guidelines and policies and/including the statutes of the State of Illinois by which CCC/the District is governed;

Identifying current or anticipated changes in the market and adjusting the portfolio accordingly;

Performing credit analyses of security issuers and financial institutions;

Conducting broker/dealer due diligence; Reviewing and evaluating cash flow projections prepared by City Colleges; Providing custodial and safekeeping reviews; Providing monthly/quarterly statements and being available for meetings with the Board

Finance Committee and/or the CCC Board, annually or as needed;

Providing on‐going support services; Offering staff training and education as needed; and Performing other special projects or investment support services as needed

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BENEFIT TO CITY COLLEGES OF CHICAGO: PFM Asset Management LLC will assist the Treasurer and Chief Financial Officer in managing the current investment portfolio and will make available the necessary data and benchmarks to manage and grow the portfolio. These services will provide the Office of Finance with the ability to improve forecasting and therefore improve cash flow reporting to the Board of Trustees. VENDOR SELECTION: Specifications were prepared by District Procurement staff and Request for Proposals (RFP) #MWJ1202‐05 were publicly advertised on April 17, 2020. The RFP was sent to sixteen (16) companies. Nine companies attended the Zoom pre‐submittal conference on April 23, 2020. Four (4) firms responded on May 8, 2020: 1) BMO Global Asset Management; 2) Chandler Asset Management, Inc.; 3) PFM Asset Management, LLC; and (4) Ramirez Asset Management, Inc. Two (2) no‐bids was received from Canterbury Consulting and Segall Bryant & Hamill. The evaluation committee included staff from the Office of Finance, Internal Audit and Administrative and Procurement Services. The evaluation committee individually scored each proposal based on the criteria set forth in the RFP. Based on the composite scores of the written proposals, the committee recommended the acceptance of the proposal from PFM Asset Management, LLC to provide investment management services. MBE/WBE COMPLIANCE: The Office of Procurement Services has reviewed the proposed renewal and has determined the vendors are complying with the Board Approved Participation Plan:

Vendor MBE or WBE % Direct or Indirect

Certifying Agency

Siebert Williams Shark 625 North Michigan Ave. Suite 1740 Chicago, IL 60611

MBE 25% Direct MSDC

The RSI Group 500 North Michigan Chicago, IL 60611

WBE 7% Direct CMS

GENERAL CONDITIONS: Inspector General‐ It shall be the duty of each party to the agreement to cooperate with the Inspector General for City Colleges of Chicago in any investigation conducted pursuant to the Inspector General’s authority under Article 2, Section 2.7.4(b) of the Board Bylaws. Ethics – It shall be the duty of each party to the agreement to comply with the applicable provisions of the Board’s Ethics Policy adopted January 7, 1993, and as amended by the Board.

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Contingent Liability – Pursuant to Section 7‐14 of the Illinois Public Community College Act, all agreements authorized herein shall contain a clause that any expenditure beyond the current fiscal year is subject to appropriation in the subsequent fiscal year. FINANCIAL Total: $675,000 Charge To: Office of Finance Source of Funds: Education Fund FY21: 530000‐00003‐0010026‐80000 Respectfully submitted, Juan Salgado Chancellor June 4, 2020 – Office of Finance

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FINANCIAL AID SERVICES PROEDUCATION SOLUTIONS, LLC

OFFICE OF ACADEMIC AND STUDENT AFFAIRS DISTRICT WIDE (RATIFICATION)

THE CHANCELLOR RECOMMENDS: that the Board of Trustees authorizes the Chair, upon final approval of the General Counsel of the legal form of such agreements, to ratify the option to renew the agreement with ProEducation Solutions, LLC to provide optimal District Wide Financial Aid Services. ProEducation Solutions will provide electronic financial aid forms and document submission in addition to completing federally‐required verification of Free Application for Federal Student Aid (FAFSA) data for the period from May 3, 2020 through May 2, 2021 at a cost not to exceed $540,000. VENDOR: ProEducation Solutions, LLC

491 Partridge Circle Sarasota, Florida 34236

USERS: District Wide ORIGINAL TERM: The original term of the agreement commenced on May 3, 2018 and will continue through May 2, 2019 with four (4) one‐year options to renew. RENEWAL TERM: The renewal term of the agreement shall commence on May 3, 2020 and will continue through May 2, 2021 with two (2) one‐year options to renew remaining. SCOPE OF SERVICES: ProEducation Services (ProEd) will provide the following services:

1. ProDoc Esign Services – ProEd will make all CCC financial aid forms electronic, so that students may complete and electronically sign documents, when required. Documents will be securely stored on ProEd’s server, but documents will be fully accessible to authorized CCC staff. Students will also be able to scan and submit other documents, when required

2. Federal Verification – ProEd will perform verification of FAFSA data, as required by federal regulations, for students selected.

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BENEFIT TO CITY COLLEGES OF CHICAGO: By partnering with ProEd, CCC will achieve the following:

Provide an electronic means for students to complete, electronically sign, and submit required financial aid forms and supporting documents.

Reduce the need for students to stand in long lines at the financial aid office to submit documents.

By outsourcing verification work, financial aid staff will be able to provide other important financial aid services to students, such as financial literacy advising, personalized student loan counseling, and satisfactory academic progress advising.

VENDOR SELECTION CRITERIA: Specifications were prepared by District Procurement staff and a Request for Proposal (RFP) #SL1604 was publicly advertised on June 21, 2016. The RFP was sent directly to (8) eight financial aid service vendors: 1. ACS Education Services; 2. Global Financial Aid Services; 3. Financial Aid Services, Inc.; 4. Inceptia; 5. The Kenaly Complement; 6. EdFinancial Services, Inc.; 7. Campus Logic, Inc.; 8. ProEducations Solutions, LLC. A pre‐proposal meeting was conducted on June 29, 2016, and the following five firms responded to the RFP by July 18, 2016, 1. ProEducation Solutions, LLC; 2. EdFinancial Services, Inc.; 3. Financial Aid Services, Inc.; 4. Campus Logic, Inc; 5. Kentucky Higher Education Assistance Authority (KHEAA). All qualifications were reviewed, evaluated and ranked by staff which included Financial Aid, The Office of Finance, and the Office of Academic and Student Affairs. Office of Information Technology staff also reviewed proposals as advisors and attended presentations to ensure that technology requirements were well understood. Based on the overall scoring, Pro Education is recommended for award as the highest ranking firm based on their experience, staff resources of over 2,500 currently practicing and retired financial aid professionals assigned to specific teams, experience with audits and program reviews, experience in verification processing in PeopleSoft Campus Solutions 9 and their experience with 100 large public and private colleges nationwide. MBE/WBE COMPLIANCE: The Office of Procurement Services has reviewed the proposed agreement and has determined the vendor is in compliance with the Board Approved Participation Plan with a recommended waiver of the WBE goal due to the absence of subcontracting opportunities.

Vendor MBE or WBE % Direct or Indirect

Certifying Agency

ProEducation Solutions, LLC 491 Partridge Circle Sarasota, FL 34236

MBE 100 Direct National Supplier Development Council

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GENERAL CONDITIONS: Inspector General – It shall be the duty of each party to the agreement to cooperate with the Inspector General for City Colleges of Chicago in any investigation conducted pursuant to the Inspector General’s authority under Article 2, Section 2.7.4(b) of the Board Bylaws. Ethics – It shall be the duty of each party to the agreement to comply with the applicable provisions of the Board’s Ethics Policy adopted January 7, 1993, and as amended by the Board. Contingent Liability – Pursuant to Section 7‐14 of the Illinois Public Community Act all agreements authorized herein shall contain a clause that any expenditure beyond the current fiscal year is subject to appropriation in the subsequent fiscal year. FINANCIAL Total: $540,000 Charge to: Office of Academic and Student Affairs Source of Funds: Education Fund FY20: 530000‐00003‐0017103‐80000 Respectfully submitted, Juan Salgado Chancellor June 4, 2020 – Office of Academic and Student Affairs

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APPLICANT TRACKING SYSTEM (ATS) CLARITY PARTNERS, INC. ORACLE AMERICA INC.

OFFICE OF HUMAN RESOURCES AND STAFF DEVELOPMENT DISTRICT WIDE

THE CHANCELLOR RECOMMENDS: that the Board of Trustees authorizes the Chair, upon final approval of the General Counsel of the legal form of such agreements, to execute agreements with Clarity Partners, Inc. and Oracle America Inc. Clarity Partners, Inc. will provide implementation and training services for the District wide Applicant Tracking System (ATS) utilizing Oracle America Inc.’s Taleo Oracle product for the period from July 1, 2020 through June 30, 2025, at a cost not to exceed $300,000. Oracle America Inc. will provide Taleo Oracle for the period from July 1, 2020 through June 30, 2025, at a cost not to exceed $532,989.

VENDORS: Clarity Partners, LLC 20 N. Clark St. Suite #3600 Chicago, IL 60602 Oracle America Inc. 500 Oracle Parkway Redwood City, CA 94065 USER: District Wide

TERM: The term of these agreements shall commence on July 1, 2020 and shall end on June 30, 2025 with two (2) two‐year options to renew. SCOPE OF SERVICES: Clarity Partners, Inc., utilizing Taleo Oracle, will undertake a major upgrade to our existing automated platform utilized for talent acquisition processes for prospective employees. The new Taleo Oracle system will provide:

1. Hiring/Recruitment Module, On‐Boarding Module, & Social Sourcing Module. 2. An integrated and automated Hiring and Recruitment solution that is both user‐friendly

and intuitive. The system provides the ability to immediately narrow applicants through pre‐employment qualification questions and electronically obtain and screen credentials.

3. A user‐friendly workflow to schedule, manage and notify candidates (and required

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personnel) of steps in the hiring process, send electronic notices of hiring decisions to applicants and to manage the onboarding process for all new employees.

4. A strong functional capability which provides the ability to track applicants, customize the gateway for candidates to apply for specific positions within the organization, and robust reporting that provides the metrics of our hiring and recruitment activities to assist in attracting, hiring and retaining the best possible talent for City Colleges of Chicago. Additionally, the Taleo Oracle system has the ability to integrate with social media sites to allow the import of data and communication with existing applicants.

5. On‐Boarding module will allow automation of hiring process from Taleo Oracle to PeopleSoft HCM.

6. Social Sourcing Module will allow individuals portals to be developed to attract specific target applicants by college and make it easier to communicate with recruiters.

7. A complete automation of student workers to allow for a seamless hiring process across all colleges.

BENEFIT TO CITY COLLEGES OF CHICAGO: The proposed upgrade to our Taleo Oracle system will provide the District with a streamlined electronic hiring and recruitment process that will attract a wider range of applicants and decrease the hiring turn‐around time, provide better communication tools between recruiters and candidates, and provided automated key performance indicators demonstrating progress in the candidate sourcing, offer acceptance, and average time to fill and hiring process. New portals will be available for each college to attract targeted applicants and allow each college to better manage their hired applicants. Onboarding of Student workers will be automated to allow for a paper‐free process across all colleges. VENDOR SELECTION CRITERIA: Specifications prepared by District Office Procurement staff were publicly advertised on April 21, 2020 as Request for Proposal (“RFP”) #SN2005. The RFP was sent to thirty‐three (33) vendors and a pre‐proposal conference was held on April 27, 2020. The following six (6) vendors responded: 1) PageUp People Limited; 2) PeopleAdmin, a PowerSchool Group, LLC; 3) OfficeTroops; 4) GNC Consulting, Inc.; 5) eSkillz Corp.; 6) Clarity Partners, Inc. The evaluation committee individually scored each proposal and combining all evaluation scores. Clarity Partners, Inc. utilizing Taleo Oracle, ranked the highest and is recommended based upon the following criteria:

1. Past experience with higher educational institutions or comparable organizations 2. Functional and technical requirements as outlined in the scope of services 3. Qualifications of firm and assigned team members 4. Implementation Plan 5. Cost/Fees in relation to the scope of services 6. MBE//WBE compliance

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MBE/WBE COMPLIANCE: The Office of Procurement Services has reviewed the proposed agreement and has determined the vendor is in compliance with the Board Approved Participation Plan with a recommended waiver of the WBE goal due to the absence of subcontracting opportunities.

Vendor MBE or WBE

% Direct or Indirect Certifying Agency

Clarity Partners, LLC 20 N. Clark St. Suite #3600 Chicago, IL 60602

MBE 93 Direct City of Chicago

The William Everett Group 35 E. Wacker Dr. Suite #3100 Chicago, IL 60601

WBE 7 Direct Cook County

GENERAL CONDITIONS: Inspector General – It shall be the duty of each party to the agreement to cooperate with the Inspector General for City Colleges of Chicago in any investigation conducted pursuant to the Inspector General’s authority under Article 2, Section 2.7.4(b) of the Board Bylaws. Ethics – It shall be the duty of each party to the agreement to comply with the applicable provisions of the Board’s Ethics Policy adopted January 7, 1993, and as amended by the Board.


Vendor Subscription fees (5 years)

Implementation fees

Training fees

Total cost

PageUp $333, 414 $55,700 $0 $389,114

PeopleAdmin $554,233 $416,912 $0 $971,145

OfficeTroops $64,825 $86,329 $10,000 $161,154

GNC Consulting

$532,989 $151,000 $0 $683,989

eSkillz Corp. $441,982 $118,000 $5,000 $564,982

Clarity Partners

$532,989 $286,000 $14,000 $832,989

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FINANCIAL Total: $832,989 Charge to: Office of Human Resources and Staff Development Source of Funds: Capital Fund and Education Fund FY21: 53/540000‐92015‐0023006‐80000

540000‐00003‐0023006‐80000 Respectfully submitted, Juan Salgado Chancellor June 4, 2020 – Office of Human Resources

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PRINTING SERVICES VARIOUS VENDORS

OFFICE OF INSTITUTIONAL ADVANCEMENT DISTRICT WIDE

(EXTENSION OPTION)

THE CHANCELLOR RECOMMENDS: that the Board of Trustees authorizes the Chair, upon final approval of the General Counsel of the legal form of such agreements, to extend agreements with the vendors listed below to provide printing services to the District for the period from June 4, 2020 through June 30, 2021 at a total cost not to exceed $1,250,000 for printing services. PRINTING VENDORS: Lake County Press, Inc. MOTR GRAFX, LLC 98 Noll Street 7430 N. Lehigh Avenue Waukegan, Illinois 60079 Niles, Illinois 60714 Sommers & Fahrenbach, Inc. 3301 W. Belmont Chicago, Illinois 60618 USER: District Wide TERM:34T

34TThe original term of this agreement commenced on April 7, 2016 through May 30, 2020 with one (1) additional option to extend for one (1) year.

EXTENSION TERM: The final term of these agreements shall commence on June 4, 2020 and continue through June 30, 2021. SCOPE OF SERVICES FOR PRINTING VENDORS: Lake County Press, Sommers & Fahrenbach and MOTR GRAFX printing services will include but are not limited to:

Printing all CCC collateral material including brochures, folders, posters, postcards, booklets, letterhead, forms, etc.

Providing CCC staff with counsel on sizes, stocks, and quantities for the best price

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Serving as a partner in coordinating the printing process to meet our deadlines

Provide FTP file management

Create a web portal for our business cards, letterhead, and other college items for online ordering

Provide large format printing and installation (i.e. custom wallpaper, signs, banners, etc.)

BENEFIT TO CITY COLLEGES OF CHICAGO: The Office of Institutional Advancement has reviewed this request for services and has determined that it would be in the best interest of the District to continue to work with a pool of Board approved printing vendors to encourage bidding and secure opportunities for cost savings for the District. DELIVERABLES: The printing vendors will deliver finished printed pieces such as brochures, booklets, direct mail, banners, posters, custom wallpaper, vinyl decals, signage, etc. when requested. VENDOR SELECTION CRITERIA: Pursuant to Board Reports #32920, adopted on April 7, 2016, and #33710, adopted on April 4, 2019, the Board authorized execution of agreement with the firms listed above. Specifications were prepared by District Procurement staff and RFP #MWJ1601 was publicly advertised on January 28, 2016. Twenty‐five (25) vendors were contacted. On February 12, 2016, the following four (4) printing firms responded to the RFP: 1) Lake County Press, Inc.; 2) American Minority Business Forums, Inc. dba American Diversity Business Solutions; 3) Sommers & Fahrenbach; and, 4) MOTR GRAFX, LLC. All proposals were reviewed, evaluated, and ranked by staff which included the Offices of Institutional Advancement, Strategy and Academic Governance, Administrative and Procurement Services and MBE/WBE Contract Compliance. The evaluation criteria outlined in RFP #MWJ1601 included:

1. Qualifications and experience of the firm 2. Proposer’s plan of action for the execution of the requested services 3. Past experience with similar services for educational institutions or comparable

organization 4. Fees in relation to the Scope of Services 5. MBE/WBE Compliance plan

The proposal from American Minority Business Forums, Inc. dba/American Diversity Business Solutions was deemed as non‐responsive for not submitting in accordance with the submittal requirements. Based on the evaluation scoring, staff recommended the acceptance of the proposals for Printing Services from 1) Lake County Press; 2) Sommers & Fahrenbach; and, 3) MOTR GRAFX all based on their diverse and exceptional experience in producing and executing various printing projects.

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MBE/WBE COMPLIANCE: The Office of Procurement Services has reviewed the proposed renewal and has determined the vendors are complying with the Board Approved Participation Plan:

UVendor MBE/WBE U% Direct or Indirect

Certifying Agency

UMOTR GRAFX

Motr Grafx 7430 N. Lehigh Ave. Niles, IL 60714

MBE 100% Direct City of Chicago

LAKE COUNTY PRESS

M. Wells Printing & Supplies 329 West 18P

thP Street

Chicago, IL 60616


SOMMERS & FARENBACH

US Messenger 850 West Jackson Chicago, IL 60607


Caldwell Letter Service 4500 S. Kolin Chicago, IL 60632

WBE 5 Direct City of Chicago

GENERAL CONDITIONS: Inspector General – It shall be the duty of each party to the agreement to cooperate with the Inspector General for City Colleges of Chicago in any investigation conducted pursuant to the Inspector General’s authority under Article 2, Section 2.7.4(b) of the Board Bylaws. Ethics – It shall be the duty of each party to the agreement to comply with the applicable provisions of the Board’s Ethics Policy adopted January 7, 1993, and as amended by the Board. Contingent Liability – Pursuant to Section 7‐14 of the Illinois Public Community College Act, all agreements authorized herein shall contain a clause that any expenditure beyond the current fiscal year is subject to appropriation in the subsequent fiscal year.

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FINANCIAL Total: $1,250,000 Charge to: Office of Institutional Advancement, the Colleges Source of Funds: Education Fund FY21: 540000‐00003‐0019016‐80000

540000‐00003‐X000600‐80000



June 4, 2020 ‐ Office of Institutional Advancement

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GRANT WRITING SERVICES VARIOUS VENDORS

OFFICE OF INSTITUTIONAL ADVANCEMENT DISTRICT WIDE

(AMENDMENT TO BOARD REPORT #33828, ADOPTED AUGUST 1, 2019) THE CHANCELLOR RECOMMENDS: that the Board of Trustees authorizes the Chair, upon the final approval of the General Counsel as to the legal form of such agreements, to amend the agreement with the listed pre‐qualified grant writing services vendors for the period from August 1, 2019 through July 31, 2022 at a total cost not to exceed $480,000. VENDORS: AD‐V Business Consulting, Inc. Joseph H. Wycoff dba Historia/Research 1377 Lily Cache Lane 1245 S. Michigan Avenue Bolingbrook, Illinois 60490 Chicago, Illinois 60605 Marcella Consulting Corporation David S. Rappoport 6520 N. Campbell Avenue 5423 W. Agatite Avenue Chicago, Illinois 60645 Chicago, Illinois 60630 VEGA Partners, LLC 1530 S. State Street Chicago, Illinois 60605 USERS: Office of Institutional Advancement, District Wide TERM: The term of the agreement shall commence on August 1, 2019 and end on July 31, 2022, with one (1) option to extend for an additional two (2) year period. SCOPE OF SERVICES: The overall amount of funding authorized by this board report is increased to $480,000 over the term of the agreement. In addition to the service previously identified, this additional funding will allow for increased training of CCC staff by the consultants/firms to research, prepare and submit grant funding requests. The consultants/firms will compose a pool of pre‐approved vendors to provide the following proposal development/grant writing services as outlined below:

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1. In a close partnership with our Vice Chancellor of Advancement, Director of Grants Management and/or Institutional Advancement team, the consultant will lead and/or support the writing and submission of highly technical and involved government, private and foundation grants.

2. Consultant will work closely with CCC and the College leadership/faculty/staff who are leading various grant initiatives. Work can be done in‐person, via email, via teleconference or in a manner that is mutually agreed upon by both parties.

3. The consultant will ensure the narrative is responsive to the RFP and the entire application package meets the rigorous standards laid out by the funding agency.

4. Work with staff to interpret guidelines, draft narratives, and other required proposal components, as well as gather material and information necessary for a strong proposal.

5. Write grant proposals as requested in time to meet deadlines, and prepare the proposal for submission.

6. Create and edit proposal budgets. 7. Must be able to work on and manage multiple proposals with Institutional

Advancement Department team, with competing submission deadlines dates. 8. The consultant will proofread each grant proposal before submission, making sure the

proposal is clear and follows instructions provided by the grant maker. Vice Chancellor and/or Director of Grants Management will provide final edits and approval for grant submissions.

9. Conduct prospect research based on the requirements of City Colleges of Chicago. BENEFIT TO CITY COLLEGES OF CHICAGO: The Office of Institutional Advancement has reviewed this request for services and has determined that it would be in the best interest of the District to work with a pool of Board approved grant writers who will be invited to submit cost proposals for specific projects in their qualification area. VENDOR SELECTION: Specifications were prepared by District Procurement Services staff and a Request for Qualifications (RFQ) #MWJ1903 was publicly advertised on June 14, 2019 and issued to twenty (20) companies. Six (6) companies responded on July 1, 2019: 1) AD‐V Business Consulting, Inc., 2) Joseph H. Wycoff dba Historia/Research; 3) Marcella Consulting Corporation; 4) David Steven Rappoport; 5) Tonia Humphrey dba Smarti Pantz Educational Services; and, 6) VEGA Partners, LLC. Two (2) No‐bids were received from David Barta and Huron Consulting. All qualifications were reviewed, evaluated and ranked by staff representing the Offices of Institutional Advancement, Academic and Student Affairs; Harold Washington College Office of Strategic Initiatives, and The LARC Group (consultant). Each committee member independently reviewed and rated the six (6) proposals based on the criteria outlined in the RFQ:

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1. Past performance of the firm with CCC or similar higher educational institutions and/or government entities.

2. Past experience within category(ies) and samples of work

Higher Education Government Grants (Department of Education, National Science

Foundation, etc.)

Private/Foundation Grants 3. Success rate/Individual dollars raised 4. Qualification of firms/consultants (resumes, certifications, other documents) 5. MBE/WBE Compliance Plan

Based on the evaluation scoring, the committee determined that the five (5) consultants/firms listed be recommended for the pool of pre‐qualified Vendors to provide grant writing services. MBE/WBE COMPLIANCE: The Office of Procurement Services has ensured the commitment of each proposed firm to comply with the Board Approved MBE/WBE Board Participation Plan upon subsequent contract awards. GENERAL CONDITIONS: Inspector General – It shall be the duty of each party to the agreement to cooperate with the Inspector General for City Colleges of Chicago in any investigation conducted pursuant to the Inspector General’s authority under Article 2, Section 2.7.4(b) of the Board Bylaws. Ethics – It shall be the duty of each party to the agreement to comply with the applicable provisions of the Board’s Ethics Policy adopted January 7, 1993, and as amended by the Board. Contingent Liability – Pursuant to Section 7‐14 of the Illinois Public Community College Act, all agreements authorized herein shall contain a clause that any expenditure beyond the current fiscal year is subject to appropriation in the subsequent fiscal year. FINANCIAL Total: $480,000 Charge To: Office of Institutional Advancement Source of Funds: Education Fund FY21: 530000‐00003‐0019020‐80000 Respectfully submitted, Juan Salgado Chancellor June 4, 2020 – Office of Institutional Advancement

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TRACTOR TRAILER MAINTENANCE AND REPAIR SERVICES DICKINSON FLEET SERVICES B & W TRUCK REPAIR, INC.

OFFICE OF ADMINISTRATIVE AND PROCUREMENT SERVICES OLIVE‐HARVEY COLLEGE

(AMENDMENT TO BOARD REPORT #32949, ADOPTED ON MAY 5, 2016 AND BOARD REPORT #33744, ADOPTED ON MAY 9, 2019)

THE CHANCELLOR RECOMMENDS: that the Board of Trustees authorizes the Chair, upon final approval of the General Counsel of the legal form of such agreements, to amend and exercise the final option to extend the agreement, with Dickinson Fleet Services (formerly Outsource Fleet Services) and B & W Truck Repair, Inc., to provide Tractor Trailer Maintenance and Repair Services as detailed below for Olive‐Harvey College CDL Training Vehicles for the period commencing no sooner than June 5, 2020 through June 4, 2021, at a total cost not to exceed $500,000.

VENDOR: Dickinson Fleet Services

4709 West 96th Street Indianapolis, Indiana 46268

B & W Truck Repair, Inc. 3701 South Iron Street Chicago, Illinois 60609

USER: Olive‐Harvey College, Office of Administrative and Procurement Services

AMENDED TERM: The original term of the agreement commenced on May 6, 2016 and shall end on May 5, 2019 with an option to extend for an additional two (2) one‐year periods.

RENEWAL TERM The term of this agreement shall commence on June 5, 2020 and will continue through June 4, 2021 with no options to extend remaining.

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SCOPE OF SERVICES: The vendors listed above will provide Tractor Trailer Repair Services, Mobile Technician Services, Preventative Maintenance Services, and Department of Transportation Certification inspections for the Olive‐Harvey College fleet of CDL training vehicles.

BENEFIT TO CITY COLLEGES OF CHICAGO: The services will allow Olive‐Harvey College to maintain a fleet of good working order vehicles for the CDL training program. This maintenance and repair program will support the goals of keeping the training vehicles operational, in good repair, and well maintained. The Department of Transportation Certification inspections will keep the vehicles in compliance with the law.

VENDOR SELECTION CRITERIA: Specifications were prepared by District Procurement staff and Sealed Bid #JM1604 was publically advertised on March 2, 2016. Thirty (30) vendors were contacted. Four (4) firms responded to the Sealed Bid on March 11, 2016: 1) Outsource Fleet Services, Inc. dba Dickinson Fleet Services ; 2) B&W Truck Repair; 3) Truck City of Gary, Inc.; and 4) Reliance Safety and Lane Services, Inc. The four (4) bids were reviewed and evaluated based on the most responsive and responsible bid.

Vendor Mobile Technician Hourly Rate

Tractor Repair Hourly Rate

TrailerRepair Hourly Rate

PreventativeMaintenance Hourly Rate

PartMark‐Up Percentage

Towing Fee Pick‐Upand Delivery Fee

Department ofTransportation (DOT) Certification Fee

Dickinson Fleet Services 4709 West 95th Street Indianapolis, Indiana 46268 (Revised 5/7/2020)

$99.00 $99.00 $78.00 $99.00 25% $400.00 $78.00 StandardRates*

B&W Truck Repair, Inc. 3701 S. Iron Street Chicago, IL. 60609

$135.00 $118.00 $95.00 $118.00 15% $375.00 $125.00 $75.00

Reliance Safety Lane & Service, Inc. 16015 Van Drunen Road South Holland, IL. 60473

No bid $110.00 $100.00 $80.00 55% $250.00 No bid $72.00

Truck City of Gary, Inc. PO Box 64800 Gary, IN. 46401

N/A $125.00 N/A $125.00 35% Case by Case

N/A $250.00

Based on the evaluation, the following vendors are recommended for award for providing the lowest overall rates by item: Dickinson Fleet Services for mobile technician, tractor and trailer maintenance, towing and repair services, and B&W Truck Repair, Inc. for mobile technician, trailer repair and towing. Dickinson Fleet Services and B&W Truck Repair, Inc. will be awarded the pick‐ up and delivery services as well.

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MBE/WBE COMPLIANCE: The Office of Procurement Services has reviewed the proposed agreements and recommends a waiver of the Board Approved Participation Plan for Dickinson Fleet Services based upon its good faith efforts. B&W Truck Repair is in compliance with the Board‐approved Participation Plan.

B&W Truck Repair

Vendor MBE or WBE

% Direct or Indirect

Certifying Agency

Suburban Truck Parts 6442 West 111th St Worth, Illinois 60482

WBE 7 Indirect City of Chicago

Quimex 14702 S Hamlin Ave. Midlothian, IL 60445


Truck Tire Sales 426 W Pershing Road Chicago, IL 60609


GENERAL CONDITIONS: Inspector General‐ It shall be the duty of each party to the agreement to cooperate with the Inspector General for City Colleges of Chicago in any investigation conducted pursuant to the Inspector General’s authority under Article 2, Section 2.7.4(b) of the Board Bylaws.



FINANCIAL Total: $500,000 Charge to: Olive‐Harvey College Source of funds: Grant Fund FY21: 530000‐210000‐5010000‐20000


Juan Salgado, Chancellor

June 4, 2020 – Office of Administrative and Procurement Services

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SOLAR PHOTOVOLTAIC ELECTRICITY PURCHASE AGREEMENT CONSTELLATION ENERGY SERVICES, INC.

OFFICE OF ADMINISTRATIVE AND PROCURMENT SERVICES OLIVE‐HARVEY COLLEGE

THE CHANCELLOR RECOMMENDS: that the Board of Trustees authorizes the Chair to execute an agreement, upon final approval of the General Counsel of such agreements, with Constellation Energy Services, Inc. to install a minimum 1 MegaWatt direct current (MWdc) Solar Photovoltaic Array at Olive‐Harvey College and provide electricity generated by the array for the period of June 4, 2020 through June 30, 2036 at a total cost not to exceed $180,000. This agreement is contingent upon project acceptance in the Illinois Solar for All program. VENDOR: Constellation Energy Services, Inc.

20 N. Wacker Drive Suite 2100 Chicago, IL 60606

USER: Olive‐Harvey College TERM: The term of this agreement with Constellation Energy Services shall commence no earlier than June 4, 2020 and shall continue through June 30, 2036. SCOPE OF SERVICES: Constellation Energy Services, Inc. will furnish and install a Solar Photovoltaic (PV) Array at Olive‐Harvey College that is at minimum, One (1) Megawatt Direct Current (MWdc). This procurement is subject to acceptance in the Illinois Solar for All program, which will provide incentives for the estimated 18,000 MWh to be produced by the solar PV array over the next 15 years. Constellation Energy Services, Inc. will provide site security, including fencing for the array, maintenance and operations for 15 years, and be responsible for preparing and submitting all project design and interconnection documents to the local utility. The Office of Administrative Services has been closely tracking on‐site solar PV grant opportunities and pricing with its supplier, Constellation Energy Services, Inc., and has determined that this is an opportune time to lock‐in an on‐site Solar PV power purchasing agreement. The locked‐in rate for all solar electricity produced under this agreement is $0.01 per kilowatt‐hour for the 15‐year term.

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BENEFIT TO CITY COLLEGES OF CHICAGO: Olive‐Harvey College is located within an area designated as an environmental justice community by Illinois Solar For All, making it eligible for this incentive program. The Solar PV Array will provide approximately 18,000 MWh of electricity over the agreement term, providing a net savings to the District estimated at more than $1,000,000 in avoided electricity payments over the next 15 years.

VENDOR SELECTION CRITERIA: The contract being utilized as a part of the joint purchasing agreement has been advertised and awarded in accordance with the procurement procedures of the City of Chicago, Contract PO #290707 and Modification #297074.

Pursuant to State law, contracts for goods and services procured from another governmental entity are exempt from the District’s competitive bidding requirements. Also, Constellation Energy Services is the electricity supplier for the Chicago Public Schools, the State of Illinois, and the Chicago Housing Authority.

MBE/WBE COMPLIANCE: Constellation Energy Services, Inc. has made a commitment to meeting the District’s MBE and WBE goals for this Solar PV Array installation project scope.

GENERAL CONDITIONS: Inspector General – It shall be the duty of each party to the agreement to cooperate with the Inspector General for City Colleges of Chicago in any investigation conducted pursuant to the Inspector General’s authority under Article 2, Section 2.7.4(b) of the Board Bylaws.



FINANCIAL Total: $180,000 Charge to: Olive‐Harvey College Source of Funds: Operations and Maintenance Fund FY21: 573000‐05501‐5070800‐70000



June 4, 2020 – Office of Administrative and Procurement Services, Olive‐Harvey College

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ADVANCED MANUFACTURING TRAINING ILLINOIS MANFUCATURING FOUNDATION (IMF)

WILBUR WRIGHT COLLEGE (RATIFICATION)

THE CHANCELLOR RECOMMENDS: that the Board of Trustees authorizes the Chair, upon final approval of the General Counsel as to the legal form of such agreements, to authorize the ratification of an agreement with Illinois Manufacturing Foundation (IMF) for advanced manufacturing training the period no earlier than January 1, 2020 through no later than September 17, 2021, at a total cost not to exceed $104,000. VENDOR: Illinois Manufacturing Foundation

2101 South Kedzie Avenue Chicago, IL 60623

USER: Wilbur Wright College TERM:

The term of this agreement shall begin no earlier than January 1, 2020 and shall end no later than September 17, 2021. SCOPE OF SERVICES: Illinois Manufacturing Foundation (IMF) will provide targeted recruitment of grant participants meeting the desired criteria of the grant‐ a) economically disadvantaged Chicago residents, b) formally incarcerated returning citizens and c) residents of Austin community. Participants will receive advanced manufacturing training in manual, automatic and computer numerically controlled machines and accompanying industry credential delivered by IMF. IMF will lastly deliver employment readiness training and coordinate employment placement opportunities of special populations as designated by the grant.

BENEFIT TO CITY COLLEGES OF CHICAGO: By using IMF, Wilbur Wright College can increase program capacity to deliver advanced manufacturing training to residents of the Austin community. The addition of IMF has the potential to triple semester participation numbers allowing WWC to meet the WEI grant objectives within the target communities of service and augment services for the returning citizen population and establish employment placement partnerships

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VENDOR SELECTION CRITERIA: In accordance with the sole source policy procedures, this purchase for advanced manufacturing training and accompanying industry credential is exempt from the District’s competitive bidding process. MBE/WBE COMPLIANCE: The Office of Procurement Services has reviewed the above referenced purchase and recommends a waiver of the Board Approved Plan due to the nature of the purchase.

GENERAL CONDITIONS: Inspector General‐ It shall be the duty of each party to the agreement to cooperate with the Inspector General for City Colleges of Chicago in any investigation conducted pursuant to the Inspector General’s authority under Article 2, Section 2.7.4(b) of the Board Bylaws. Ethics – It shall be the duty of each party to the agreement to comply with the applicable provisions of the Board’s Ethics Policy adopted January 7, 1993, and as amended by the Board. Contingent Liability – Pursuant to Section 7‐14 of the Illinois Public Community College Act, all agreements authorized herein shall contain a clause that any expenditure beyond the current fiscal year is subject to appropriation in the subsequent fiscal year. FINANCIAL Total: $104,000 Charge to: Wilbur Wright College Sources of Funds: Grant Fund ‐ WEI FY20: 530000‐21000‐7000450‐20000



June 4, 2020 – Wilbur Wright College

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Purchases June 4, 2020 Regular Board Meeting

BR# BOARD REPORT NAME TERM AMOUNT

5.00 WATER TREATMENT CHEMICALS FOR HEATING, VENTILATION AND COOLING SYSTEMS H‐O‐H WATER TECHNOLOGY, INC. OFFICE OF ADMINISTRATIVE AND PROCUREMENT SERVICES DISTRICT WIDE (RENEWAL OPTION)


$80,000

5.01 FACULTY PROFESSIONAL DEVELOPMENT TRAINING QM QUALITY MATTERS, INC. OFFICE OF ACADEMIC AND STUDENT AFFAIRS DISTRICT WIDE

June 1, 2020 and ending on December 30, 2020

$100,810

5.02 MOBILE WIRELESS HOTSPOT DEVICES FOR STUDENTS AND FACULTY SATURN WIRELESS CONSULTING, LLC OFFICE OF INFORMATION TECHNOLOGY DISTRICT WIDE (RATIFICATION)

March 17, 2020 and ending on March 23, 2020

$247,842

5.03 WIRELESS CELLULAR SERVICE VERIZON WIRELESS OFFICE OF INFORMATION TECHNOLOGY DISTRICT WIDE


$90,000

5.04 PURCHASE AND DELIVERY OF VEHICLES FOR COMMERCIAL DRIVERS LICENSE (CDL) PROGRAM TILES IN STYLE LLC, DBA TAZA SUPPLIES OLIVE‐HARVEY COLLEGE

June 4, 2020 and ending on August 1, 2020

$100,000

5.05 FORKLIFT TRAINING SIMULATOR FL‐SIMULATORS, INC. OLIVE‐HARVEY COLLEGE

June 4, 2020 and ending on August 1, 2020

$45,995

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WATER TREATMENT CHEMICALS FOR HEATING, VENTILATION AND COOLING SYSTEMS H‐O‐H WATER TECHNOLOGY, INC.

OFFICE OF ADMINISTRATIVE AND PROCUREMENT SERVICES DISTRICT WIDE

(RENEWAL OPTION)

THE CHANCELLOR RECOMMENDS: that the Board of Trustees approves the issuance of purchase orders to H‐O‐H Water Technology, Inc. to provide water treatment chemicals for heating, ventilation and cooling (HVAC) systems at all City Colleges of Chicago facilities District Wide, for the period from July 1, 2020 through June 30, 2021, at a total cost not to exceed $80,000. VENDOR: H‐O‐H Water Technology, Inc. 500 South Vermont Street Palatine, IL 60067 USER: District Wide ORIGINAL TERM: The term of the purchase commenced on July 1, 2017 and shall end on June 30, 2020 with an option to extend for an additional one (1) year period. RENEWAL TERM: The final term shall commence on July 1, 2020 and shall end on June 30, 2021. SCOPE OF SERVICES: H‐O‐H Water Technology, Inc. will provide water treatment chemicals for HVAC systems on an as needed basis. BENEFIT TO CITY COLLEGES OF CHICAGO: Utilizing H‐O‐H Water Technology, Inc. to provide water treatment chemicals for the District’s HVAC systems through a joint purchasing agreement with the City of Chicago Department of Fleet and Facility Management is a cost‐effective method to improve energy efficiency and extend the life span of the system. VENDOR SELECTION CRITERIA: The contract being utilized as part of the joint purchasing agreement has been advertised and awarded in accordance with the procurement procedures of the City of Chicago Department of

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Procurement Services, a sister agency to CCC, and was originally approved under contract # 33772 on February 16, 2016, for Water Treatment Chemicals for Boilers Located in City of Chicago Facilities with Testing and Training Services. Pursuant to State law, contracts for goods and services procured from another government entity are exempt from the District’s competitive bidding requirements. MBE/WBE COMPLIANCE: The Office of Procurement Services has reviewed the proposed purchase and recommends that the compliance plan from the lead agency for the joint purchasing agreement (City of Chicago) be utilized which includes a complete waiver of the MBE and WBE goals (lack of subcontracting opportunities). GENERAL CONDITIONS: Inspector General‐ It shall be the duty of each party to the agreement to cooperate with the Inspector General for City Colleges of Chicago in any investigation conducted pursuant to the Inspector General’s authority under Article II, Section 2.7.4(b) of the Board Bylaws. Ethics – It shall be the duty of each party to the agreement to comply with the applicable provisions of the Board’s Ethics Policy adopted January 7, 1993, and as amended by the Board. Contingent Liability – Pursuant to Section 7‐14 of the Illinois Public Community College Act, all agreements authorized herein shall contain a clause that any expenditure beyond the current fiscal year is subject to appropriation in the subsequent fiscal year. FINANCIAL Total: $80,000 Charge To: Office of Administrative and Procurement Services, the Colleges Source of funds: Operations and Maintenance Fund FY21: 574000‐05501‐XX70800‐70000 Respectfully submitted, Juan Salgado Chancellor June 4, 2020 – Office of Administrative and Procurement Services

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FACULTY PROFESSIONAL DEVELOPMENT TRAINING QM QUALITY MATTERS, INC.

OFFICE OF ACADEMIC AND STUDENT AFFAIRS DISTRICT WIDE

THE CHANCELLOR RECOMMENDS: that the Board of Trustees authorizes the issuance of purchase orders to QM Quality Matters, Inc. for faculty professional development training focused on online instruction for the period from June 1, 2020 through December 30, 2020, at a total cost not to exceed $100,810. VENDOR: QM Quality Matters, Inc.

1997 Annapolis Exchange Parkway, Suite 300 Annapolis, MD 21401

USER: District Wide TERM:

The term of this purchase shall begin on June 1, 2020 and continue through December 30, 2020. SCOPE OF SERVICES:

City Colleges of Chicago has adopted the QM Quality Matters (Quality Matters) training as the framework for online course delivery. Quality Matters is a nationally recognized and widely used standard for online course design. Any faculty teaching or developing online courses are required to complete this training. Quality Matters provides the online training courses, registration portal and completion records. These training courses prepare faculty to provide quality online instruction to CCC students. CCC faculty must complete two courses from Quality Matters prior to teaching online for CCC. Quality Matters will provide 491 seats for CCC faculty to participate in online training courses. Quality Matters also provides a wide variety of professional development opportunities that are applicable to all delivery modes. Faculty are able to take advantage of the opportunities and can do so through a self‐service portal.

BENEFIT TO CITY COLLEGES OF CHICAGO: City Colleges of Chicago will benefit by implementing a widely recognized quality framework across the online learning courses. This will allow us to expand the number of faculty qualified to teach online and will result in consistent and quality student experiences. This benefit can translate to both the hybrid and face‐to‐face modalities as well as these faculty will be prepared for the web enhanced classroom experience.

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VENDOR SELECTION CRITERIA: Pursuant to State law, all contracts for the purchase and delivery of data processing equipment, software and services are exempt from the District’s competitive bidding requirements. MBE/WBE COMPLIANCE: The Office of Procurement Services has reviewed the proposed agreement and recommends a waiver of the Board Approved Participation Plan due to the nature of the agreement (subscription service) and the exemption from competitive bidding. GENERAL CONDITIONS: Inspector General‐ It shall be the duty of each party to the agreement to cooperate with the Inspector General for City Colleges of Chicago in any investigation conducted pursuant to the Inspector General’s authority under Article 2, Section 2.7.4(b) of the Board Bylaws. Ethics – It shall be the duty of each party to the agreement to comply with the applicable provisions of the Board’s Ethics Policy adopted January 7, 1993, and as amended by the Board. Contingent Liability – Pursuant to Section 7‐14 of the Illinois Public Community College Act, all agreements authorized herein shall contain a clause that any expenditure beyond the current fiscal year is subject to appropriation in the subsequent fiscal year. FINANCIAL Total: $100,810 Charge to: Office of Academic and Student Affairs Sources of Funds: Education Fund FY21: 530000‐00003‐0022060‐20000



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MOBILE WIRELESS HOTSPOT DEVICES FOR STUDENTS AND FACULTY SATURN WIRELESS CONSULTING, LLC

OFFICE OF INFORMATION TECHNOLOGY DISTRICT WIDE (RATIFICATION)

THE CHANCELLOR RECOMMENDS: that the Board of Trustees approves the issuance a purchase order to Saturn Wireless Consulting, LLC to provide mobile hotspot (MiFi) devices to students and faculty as a part of the response to COVID‐ 19 and transition to an online and remote learning environment from March 17, 2020, through March 23, 2020, at a total cost not to exceed $247,842. VENDOR: Saturn Wireless Consulting, LLC 129 Grove Street, Suite 1B Montclair, New Jersey 07042 USER: District Wide TERM: The term of the purchase shall begin on March 17, 2020, and shall end on March 23, 2020. SCOPE OF SERVICES: Saturn Wireless provided mobile wireless hotspots devices (MiFis) for City Colleges of Chicago students and faculty. BENEFIT TO CITY COLLEGES OF CHICAGO: This solution allowed City Colleges of Chicago students and faculty the ability to seamlessly transition to an online and remote learning platform as a part of the response to COVID‐19. VENDOR SELECTION CRITERIA: In accordance with Section 2.0 of Purchasing and Contracting Policies, the Vendor was selected to provide the goods as an emergency purchase to avoid disruption of programs or services. MBE/WBE COMPLIANCE: The Office of Procurement Services has reviewed the proposed purchase and recommends a waiver of the Board Approved MBE/WBE Participation Plan due to the nature of the purchase (wireless hotspot devices).

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GENERAL CONDITIONS: Inspector General‐ It shall be the duty of each party to the agreement to cooperate with the Inspector General for City Colleges of Chicago in any investigation conducted pursuant to the Inspector General’s authority under Article 2, Section 2.7.4(b) of the Board Bylaws. Ethics – It shall be the duty of each party to the agreement to comply with the applicable provisions of the Board’s Ethics Policy adopted January 7, 1993, and as amended by the Board. Contingent Liability – Pursuant to Section 7‐14 of the Illinois Public Community College Act, all agreements authorized herein shall contain a clause that any expenditure beyond the current fiscal year is subject to appropriation in the subsequent fiscal year. FINANCIAL Total: $247,842 Charge to: Office of Information Technology Sources of Funds: Capital Fund FY20: 540000‐92015‐0023005‐86000



June 4, 2020 ‐ Office of Information Technology

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WIRELESS CELLULAR SERVICE VERIZON WIRELESS

OFFICE OF INFORMATION TECHNOLOGY DISTRICT WIDE

THE CHANCELLOR RECOMMENDS: that the Board of Trustees authorizes the issuance of purchase orders to Verizon Wireless to provide cellular wireless services from July 1, 2020 through June 30, 2022, at a total cost not to exceed $90,000 VENDOR: Verizon Wireless

1515 Woodfield Drive Schaumburg, Illinois, 60173

USER: District Wide TERM: The term of this purchase shall commence no sooner than July 1, 2020 and will continue through June 30, 2022. SCOPE OF SERVICES: Verizon will provide wireless cellular service and mobile wireless hotspots (Mi‐Fis) for City Colleges of Chicago employees. BENEFIT TO CITY COLLEGES OF CHICAGO: This solution will allow City Colleges of Chicago employees the ability to stay connected wirelessly providing the ability of these employees to be available at all times when needed. VENDOR SELECTION CRITERIA: The contract being utilized as a part of the joint purchasing agreement has been advertised and awarded in accordance with the procurement procedures of the State of Illinois – Central Management Services (CMS), a sister agency to CCC, through a bid issued and awarded under contract #CMS793372P for the purchase of wireless and communication services. Pursuant to State law, contracts for goods and services procured from another governmental entity are exempt from the District’s competitive bidding requirements.

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MBE/WBE COMPLIANCE: The Office of Procurement Services has reviewed the proposed purchase order request and recommends a waiver of the Board Approved Participation Plan due to the nature of the purchase (wireless connections) and the absence of subcontracting opportunities. GENERAL CONDITIONS: Inspector General – It shall be the duty of each party to the agreement to cooperate with the Inspector General for City Colleges of Chicago in any investigation conducted pursuant to the Inspector General’s authority under Article 2, Section 2.7.4(b) of the Board Bylaws. Ethics – It shall be the duty of each party to the agreement to comply with the applicable provisions of the Board’s Ethics Policy adopted January 7, 1993, and as amended by the Board. Contingent Liability – Pursuant to Section 7‐14 of the Illinois Public Community College Act, all agreements authorized herein shall contain a clause that any expenditure beyond the current fiscal year is subject to appropriation in the subsequent fiscal year. FINANCIAL Total: $90,000 Charge to: Office of Information Technology Source of Funds: Education Fund FY21: 540000‐00003‐0023004‐80000

575000‐00003‐0023004‐80000



June 4, 2020 ‐ Office of Information Technology

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5.04 BOARD OF TRUSTEES OF COMMUNITY COLLEGE DISTRICT

NO. 508 COUNTY OF COOK AND STATE OF ILLINOIS

PURCHASE AND DELIVERY OF VEHICLES FOR COMMERCIAL DRIVER’S LICENSE (CDL) PROGRAM

TILES IN STYLE LLC, DBA TAZA SUPPLIES OLIVE‐HARVEY COLLEGE

THE CHANCELLOR RECOMMENDS that the Board of Trustees approves the issuance of a purchase order to Tiles In Style LLC, DBA Taza Supplies for the purchase and delivery of Vehicles for the Commercial Driver’s License (CDL) program at Olive‐Harvey College at total cost not to exceed $100,000.

VENDORS: Tiles in Style LLC, DBA Taza Supplies 1212 South Naper Blvd. Suite #119‐109 Naperville, IL 60540 USER: Olive‐Harvey College

TERM: The term of this purchase shall commence upon issuance of a purchase order after Board approval and delivery and acceptance of the vehicles prior to August 1, 2020. SCOPE OF SERVICES: The purchase of one tractor and one trailer will support Olive‐Harvey in teaching students in their Commercial Driver’s License (CDL) training lab with newer vehicles. BENEFIT TO CITY COLLEGES OF CHICAGO: These vehicles will allow students to apply hands‐on training with modern vehicles. The vehicles aid CDL training and will support the City Colleges of Chicago’s in increasing the number of students earning college credentials of economic value. The ability to increase CDL training on varied vehicles allows students to have a diverse pool of equipment exposure; which will make students more marketable in the trucking industry.

VENDOR SELECTION CRITERIA: Specifications were prepared by District Procurement staff and Sealed Bid #SN2003 was publicly advertised. Six (6) vendors were contacted and on March 16, 2020 and the following firm responded to the Sealed Bid: 1) Tiles in Style LLC, DBA Taza Supplies.

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Item Tractor Option A. Specifications

Tractor Option B. Specifications

Trailer Specifications

Condition Used Used Used

Year 2012‐2017 2012‐2017 2008 or newer

Mileage 320,000 miles or less 450,000 miles or greater N/A

Make Freightliner Freightliner Dry Van

Color Prefer White Prefer White White

Body Style and Freight N/A N/A Swing Doors Sheet and Post

Length of the trailer N/A N/A 48 feet or 53 feet

Engine

Detroit or Cummins, 400+ Horsepower Detroit or Cummins,

400+ Horsepower, proof of overhaul N/A

Transmission 10 Speed Manual 10 Speed Manual N/A

Differential Interactive Differential Switch

Interactive Differential Switch N/A

Sleeper 72” or greater, Raised Roof 72” or greater, Raised Roof N/A

Axle Tandem Tandem N/A

Brake

Trailer Service Brake (e.g. Johnson Brake) required

Trailer Service Brake (e.g. Johnson Brake) required N/A

Warranty

One (1) year or greater engine and transmission coverage Tank Size: Two (2) 75 gallon or greater

One (1) year or greater engine and transmission coverage Tank Size: Two (2) 75 gallon or greater N/A

Wheels Aluminum Outer Aluminum Outer N/A

5th Wheel Airslide Airslide N/A

Suspension Air Ride Air Ride Air Ride

Transfer Fees Included Included Included

Titles Fees Included Included Included

Total Cost of Vehicle $76,000 $52,000 $14,000

The bid was reviewed by the staff from Olive‐Harvey College. Based on the review, staff

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recommends the acceptance of the sole bidder, Tiles in Style LLC, DBA Taza Supplies to purchase vehicles for the CDL program at Olive‐Harvey College. MBE/WBE COMPLIANCE: The Office of Procurement Services has reviewed the proposed purchase and recommends a waiver of the Board Approved Participation Plan due to the nature of the purchase (vehicles) and the absence of subcontracting opportunities.

GENERAL CONDITIONS: Inspector General – It shall be the duty of each party to the agreement to cooperate with the Inspector General for City Colleges of Chicago in any investigation conducted pursuant to the Inspector General’s authority under Article 2, Section 2.7.4(b) of the Board Bylaws. Ethics – It shall be the duty of each party to the agreement to comply with the applicable provisions of the Board’s Ethics Policy adopted January 7, 1993, and as amended by the Board.


FINANCIAL Total: $100,000 Charge to: Olive‐Harvey College Source of Funds: Grant Fund ‐ WEI FY21: 540000‐21000‐5000100‐20000 Respectfully submitted, Juan Salgado Chancellor June 4, 2020 – Olive‐Harvey College PRELIM

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FORKLIFT TRAINING SIMULATOR FL‐SIMULATORS, INC.

OLIVE‐HARVEY COLLEGE THE CHANCELLOR RECOMMENDS: that the Board of Trustees authorizes the issuance of purchase orders to FL‐Simulators, Inc. for the purchase, delivery and installation of a forklift training simulator for Olive‐Harvey College at a total cost not to exceed $45,995. VENDORS: FL‐Simulators, Inc. 4590 MacArthur Boulevard Newport Beach, CA 92660 USERS: Olive‐Harvey College TERM: The term of this purchase shall commence upon the issuance of a purchase order after Board approval and delivery, installation and acceptance of the forklift training simulator prior to August 1, 2020. SCOPE OF SERVICES: The forklift simulator for the Olive‐Harvey Forklift program should have the following features and specifications:

Virtual reality goggles

Display video screen

OEM controls

Ability to program multiple scenarios (different warehouse environments)

Ability to program progressive scenarios, from simple to complex, incorporating defined learning objective, specific goals, and metrics for assessment

Ability to include hazards (traffic, people, surface conditions i.e. slippery floors etc.)

Ability for instructor assessments (simulated courses that allow scoring based on student’s correctly or incorrectly maneuvering the forklift in a virtual warehouse)

Opportunity to include simulated feeling in controls (when the student hits something or the forklift slides, the student feels the difference in the controls)

Uses the front axle as the drive axle, while the steering is done by the rear axle

Operator Station

Forklift Training Pack

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At least five (5) years of maintenance, support and system upgrades

Shipping of simulator, onsite installation and training

BENEFIT TO CITY COLLEGES OF CHICAGO: Olive‐Harvey is poised to improve the forklift course with the addition of a forklift simulator. The simulator provides the opportunity to increase the skills level and time students have to practice maneuvering a counter‐balance forklift truck. In addition to increased training, the simulator allows the instructor to introduce real‐world training environment applications into the classroom. Students gain experience in various warehouse scenarios, including simulated adverse conditions that include slippery floors, and working in high traffic areas. The simulator presents the opportunity to attract and promote workforce training through partnership centric simulations. A forklift simulator training can be specifically designed to train current and potential employees in the unique environment of workforce partners. The forklift simulator also aids the instructor in assessing the learning progress of each student. The instructor can set up a specific scenario for each student and analyze the report. VENDOR SELECTION: Specifications were prepared by District Procurement staff and Bid #MWJ2020‐02 was publicly advertised on March 2, 2020. Four (4) vendors were contacted and on March 31, 2020 two (2) companies responded: 1) FL‐Simulators, Inc. and 2) Virage Simulation, Inc. with the following:

FL Simulators, Inc. Really‐Virtual Corporation

Forklift Training Simulator ‐ including Operator Station, 5‐year FSEMA with software updates / upgrades and support included

$44,495.00 $44,900.00

Forklift Simulator Make/Model FLS‐CBS ‐001 Sit Down CD Simulator

RVC‐RF Premium ‐ 5 Year

Installation Cost $1,500.00 $2,000.00

TOTAL BID PRICE $45,995.00 $46,900.00

The bids were reviewed by staff from Olive‐Harvey College. Staff recommends the acceptance of the lowest and most responsive bid from FL‐Simulators, Inc. to provide, deliver and install the forklift training simulator to Olive‐Harvey College. MBE/WBE COMPLIANCE: The Office of Procurement Services has reviewed the proposed agreement and recommends a waiver of Board Approved Participation Plan due to the nature of the purchase and the absence of subcontracting opportunities.

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GENERAL CONDITIONS: Inspector General‐ It shall be the duty of each party to the agreement to cooperate with the Inspector General for City Colleges of Chicago in any investigation conducted pursuant to the Inspector General’s authority under Article II, Section 2.7.4(b) of the Board Rules for Management and Government. Ethics – It shall be the duty of each party to the agreement to comply with the applicable provisions of the Board’s Ethics Policy adopted January 7, 1993, and as amended by the Board. Contingent Liability – Pursuant to Section 7‐14 of the Illinois Public Community College Act, all agreements authorized herein shall contain a clause that any expenditure beyond the current fiscal year is subject to appropriation in the subsequent fiscal year. FINANCIAL Total: $45,995 Charge to: Olive‐Harvey College Source of Fund: Grant Fund ‐ WEI FY21: 540000‐21000‐5000100‐20000 Respectfully submitted, Juan Salgado Chancellor June 4, 2020 – Olive‐Harvey College

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Legal Invoices June 4, 2020 Regular Board Meeting

UBR# UBOARD REPORT NAME

6.00 PAYMENT OF LEGAL INVOICES AKERMAN LLP AXIOM GLOBAL INC. DAVIS & CAMPBELL, LLC GRAY MILLER PERSH LLP HAHN LOESER JACKSON LEWIS LLP LANER MUCHIN, LTD. RILEY SAFER HOLMES & CANCILA LLP

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PAYMENT OF LEGAL INVOICES

THE CHANCELLOR REPORTS that invoices have been submitted by the following firms in the amounts indicated:

Akerman LLP ‐‐ 03/20 – 04/20 Services

$28,880.00

Axiom Global Inc. ‐‐ 04/20 Services

$382.50

Davis & Campbell, LLC ‐‐04/20 Services

$14,760.00

Gray Miller Persh LLP ‐‐05/20 Services

$300.00

Hahn Loeser ‐‐01/20, 02/20, & 03/20 Services

$3,060.00

Jackson Lewis LLP ‐‐02/20, 03/20 & 04/20 Services

$44,409.15

Laner Muchin, Ltd. ‐‐03/20 – 04/20 Services

$2,201.09

Riley Safer Holmes & Cancila ‐‐03/20 – 04/20 Services

$107,703.20

TOTAL $201,695.94

that the above‐listed invoices and supporting documentation have been reviewed by the Office of the General Counsel, which certifies that the charges are reasonable and proper, and that said services were satisfactorily performed; further the supporting documentation has been submitted in detail to the Board. THE CHANCELLOR RECOMMENDS that the Board of Trustees approve the above listed invoices for payment.

June 4, 2020 Respectfully Submitted,


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NUMBER OF MATTERS FOR WHICH LEGAL INVOICES WERE PRESENTED AT THE JUNE 2020 BOARD MEETING BY FIRM

Akerman LLP Higher Education Matters

2

Axiom Temporary Legal Staffing Services

1

Davis & Campbell, LLC General Litigation/Labor Negotiations/Employment Litigation

3

Gray Miller Persh LLP 1Real Estate Matters Han Loeser General Matters

1

Jackson Lewis 8Labor Negotiations/Employment Litigation/General Matters Laner Muchin Employment Litigation

2

Riley Safer Holmes & Cancila 4General Matters

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