prebid meeting –low service 66” steel water main …...2018/03/06 · 00 45 18 eeo &...
TRANSCRIPT
District of Columbia Water and Sewer Authority
Prebid Meeting – Low Service 66” Steel Water Main IFB 170020
Blue Plains Advanced Wastewater Treatment Plant
March 6, 2017, 10am
Introductions• DC Water team
Procurement Requirements• Bid due dates, costs, schedule, documents
• Bid Security and ROCIP
MBE/WBE• Outreach documentation & Good Faith Effort
• Water Works
Safety
Bidder questions
Construction Documents & Design Information
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Meeting Agenda
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DC Water Team
- Department of Engineering & Technical Services
- Procurement
- Safety
Getachew Melsew
Director
Craig Fricke
Planning Design Construction
Department of
Engineering and
Technical Services
Water Services
Department
William Elledge Deidre Saunders Paul Guttridge Daniel Nguyen
Procurement
Department
Program
Services
Quality
Assurance
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Procurement Data
Bid documents:
- $50 @ procurement office at COF building
- Printed or CD
This project was advertised:
Bids are due, 2pm:
RFI questions due by:
Last addendum issued:
Project Estimated cost range:
Project duration from NTP date:
$6-$8 million
365 calendar days
Date 02/18/18 (Sun)
Date 04/04/18 (Wed)
5 days prior to bid date
10 days prior to bid dateDate 03/25/18 (Fri)
Date 03/30/18 (Fri)
Contractor Bond Requirements
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Bid bond or security required @ contract price
- (General Conditions, Article 5)
If awarded, payment and performance bond required
Successful bidder shall enroll in DC Water ROCIP program!• Web based interface enrollment
Specification Section 00 73 16
ROCIP Form 1-W collected by DC Water• Breakdown on your payroll costs & insurance costs attributable
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ROCIP
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ROCIP Form 1W
Chief Procurement
Officer
ComplianceEngineering
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DC Water Compliance
Program Oversight and Monitoring
Determine compliance with the Good Faith Efforts Determine MBE and WBE utilization to be achieved Review Contractors’ EPA form submittals Submit Annual EPA Reports
Monitor MBE and WBE participation after award Monthly Progress Reports DC Water Governance Committee Reports Annual Procurement Reports
District of Columbia Water and Sewer AuthorityHenderson Brown J. Brown IV, Interim CEO and General Manager
Bidding Processes – MBE/DBE/WBE outreach
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DC Water: project goals 32% MBE, 6% WBE
MBE/WBE as defined by the EPA
EPA 40 CFR 33 part C – what does it mean?
a. Ensure subs aware of opportunities
- bidders list?
- Advertisement?
b. Timeliness: 30 days
c. Bid package plan for MBE/WBE
d. How do you encourage MBE pool participation?
e. Do you use DC Water or other outreach?
Any contractor interested in additional training or feedback on outreach & DC Water
programs, please contact us!
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Six (6) Affirmative Steps (or Six (6) Positive Steps), which are steps that must be undertaken by DC Water and contractors to
inform MBEs/WBEs and encourage their participation. These steps include the following:
A. Ensure DBEs were made aware of contracting opportunities to the fullest extent practicable through outreach and
recruitment activities.
B. Make information on forthcoming opportunities available to DBEs and arrange time frames for contracts and establish
delivery schedules, where the requirements permit, in a way that encourages and facilitates participation by DBEs in the
competitive process (including posting solicitation information for a minimum of 30 calendar days before the bid date).
C. Consider in the contracting process whether firms competing for large contracts could subcontract with DBEs. This
included dividing total requirements when economically feasible into smaller tasks or quantities to permit maximum
participation by DBEs in the competitive process.
D. Encourage contracting with a consortium of DBEs when a contract is too large for one of these firms to handleindividually.
E. Use the services and assistance of the Small Business Administration (SBA) and the Minority Business DevelopmentAgency (MBDA) of the Department of Commerce.
F. Require prime contractors, when subcontracts are being let, to undertake the affirmative steps A through E listed above.
District of Columbia Water and Sewer AuthorityHenderson Brown J. Brown IV, Interim CEO and General Manager
EPA Fair Share Objectives – Good Faith Efforts
DC Water Compliance
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SBA 8a Program
SBA SDB Program
A CertificationProgram that
meets the EPA Standards
Any State
DOT DBE
Program
1. The entity must be owned and/or controlled by (1) a socially and economically disadvantaged individual
2. A citizen of the United States; and
3. The entity must be owned and/or controlled by an individual with an initial and continued personal net worth of less than $750,000.
Certifications Accepted By The EPA
District of Columbia Water and Sewer AuthorityHenderson Brown J. Brown IV, Interim CEO and General Manager
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a. Payment of subcontractors: Within 30 days from the date the prime contractor is paidby DC Water, the prime contractor must pay its subcontractors for work adequatelyperformed.
b. DBE Termination: A prime contractor must notify DC Water (in writing) beforeterminating a DBE subcontractor for failure to complete work under a subcontract forwhatever reason.
c. Replacing a subcontractor: A prime contractor must implement the Six Good FaithEfforts when replacing a DBE subcontractor, even if the prime contractor has achievedthe fair share objectives.
DC Water ComplianceEPA Fair Share Objectives – On-going Requirements
District of Columbia Water and Sewer AuthorityHenderson Brown J. Brown IV, Interim CEO and General Manager
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As part of the DC Water Board of Directors Strategic Initiative, DC WaterWorksencourages and supports the development and employment of local residents asemployees on DC Water construction and service projects.
Program launched in October 2016
Multiple elements to the Program:
o Contractor Workforce Utilization Goals
o New Hire Goals
o Job/Candidate Referral Process
o Job Readiness and Training Program
o Outreach
o Comprehensive Monitoring and Reporting
DC WaterWorks ProgramDC Water Works – A Local Hiring Initiative
District of Columbia Water and Sewer AuthorityHenderson Brown J. Brown IV, Interim CEO and General Manager
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DC WaterWorks Program
Program Goals
Fifty-One (51%) of the total contractor workforce will be local residents.
Sixty percent (60%) of new jobs created by contracts or procurements entered into by DC Water with contractors will be filled by local residents.
o New Jobs mean both union and non-union job openings, including vacancies created as a result of internal promotions, terminations or other separations, and expansions of the contractor’s workforce.
District of Columbia Water and Sewer AuthorityHenderson Brown J. Brown IV, Interim CEO and General Manager
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How DC Water Works can Work for You
DC Water works with a set of Strategic Partners to identify candidates with specific skills and expertisebased on your expressed employment needs. Examples include:o Foremano Laborerso Skilled Laborerso Operatorso Technical
DC WaterWorks Program
DC Water Works
LAYCDC
UDC
DOES
Job Corps
MORCA
Earth Conservation
Core
Building Futures
District of Columbia Water and Sewer AuthorityHenderson Brown J. Brown IV, Interim CEO and General Manager
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Contractor
Skilled Worker “Ready to Employ” Referral Process
DC Water Works
Strategic Partners
1) Contractors Submit New Employment Opportunity to DC Water
2) DC Water reviews opportunity, consults with its Strategic Partners to identify candidates.
3) Strategic Partners Submit Resumes to DC Water for review to be forwarded to Contractor for consideration
4) DC Water will forward the “screened” resumes of candidates to the hiring Contractor.
5) Contractor will review the candidates provided and determine which, if any should be considered for interview/hiring.
DC WaterWorks Program
District of Columbia Water and Sewer AuthorityHenderson Brown J. Brown IV, Interim CEO and General Manager
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Benefits of DC Water Works
High Job visibility: Contractor vacancies are placed on DC Water’s website, and shared via a weekly job listing.
Targeted Job Fairs: Coordinated by request.
Follow up: DC Water Works provides wrap around services for 6 months.
DC WaterWorks Program
District of Columbia Water and Sewer AuthorityHenderson Brown J. Brown IV, Interim CEO and General Manager
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Contractor Responsibilities
Contractors• Submit new employment opportunities with the Job Center (unless exempted) • Allow three (3) Business Days to make referrals of candidates• Work with the Skills Training Provider(s) to place graduates of training program• Submit employment plans• Participate in surveys, job fairs, additional outreach initiatives
DC WaterWorks Program
District of Columbia Water and Sewer AuthorityHenderson Brown J. Brown IV, Interim CEO and General Manager
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Bid Submission
PROCUREMENT DEPARTMENT : Blue Plains COF BUILDING until 2pm bid due date
VISITOR CENTER – 1pm – bid deadline
Sealed envelope, marked with bid event name, solicitation #
Bid Submittal Checklist = see next page!
Section 00 20 00 - ARTICLE 13 BIDDER’S QUALIFICATION AND FINANCING DOCUMENTATION
• § 13.1 Each Bidder shall submit a “Contractor’s Qualification Statement”; see Section 00 40 30. This form must be notarized.
• § 13.2 Each Bidder shall submit a Contractor’s Qualification Statement (Section 00 40 30) in a separate envelope marked with IFB Number, Bidder’s name and with the notation “BIDDER’S QUALIFICATION STATEMENT ENCLOSED”.
• § 13.3 Each Bidder shall submit a current financial statement by a Certified Public Accountant in a separate envelope marked with IFB Number, Bidder’s name and with the notation “FINANCIAL STATEMENT ENCLOSED”.
Section 00 40 30 – Question #63 references Technical Spec Paragraph needing documentation to be provided.
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BID SUBMITTAL CHECKLIST 00 40 25
SUBMISSION REQUIREMENT ITEMS SUBMITTED (BIDDER’S INITIALS)
SECTION NUMBER
DOCUMENT TITLE
00 40 00 BID FORM
00 40 10 SCHEDULES OF PRICES
00 40 20 BID BOND
00 40 21 CERTIFICATION OF OUTREACH EFFORTS
00 40 22 DC WATER GOOD FAITH EFFORTS CHECKLIST
00 40 25 BID DOCUMENT CHECKLIST
00 40 30CONTRACTOR’S QUALIFICATION STATEMENT (Notarized and in separate envelope)
00 40 31 CONTRACTOR’S INTENT TO SUBCONTRACT CIPP
00 45 01 CONTRACTOR IDENTIFICATION NUMBER
00 45 02 WELLS FARGO FORM 1W
00 45 03 NON-COLLUSION AFFIDAVIT
00 45 04 DC WATER CERTIFICATION REGARDING A DRUG FREE WORKPLACE
00 45 08DC WATER CONTRACTOR’S INTENT TO SUBCONTRACTMBE OR WBE
00 45 09 DC WATER WBE – MBE INTENT TO SUBCONTRACT
00 45 13 PAYMENT TO SUBCONTRACTORS AND SUPPLIERS CERTIFICATE
00 45 14 DC WATER DEBARMENT STATUS STATEMENT
0045 15CERTIFICATION REGARDING DEBARMENT SUSPENSION INELIGIBILITY & VOLUNTARY EXCLUSION LOWER TIER COVERED TRANSACTION
00 45 17 ASSURANCE OF COMPLIANCE W/EEO GOALS
SUBMISSION REQUIREMENT
SUBMITTED
(BIDDER’S
INITIALS)
SECTION
NUMBERDOCUMENT TITLE
00 45 18 EEO & NON-SEGREGATED FACILITIES CERTIFICATE
00 45 19 DISCLOSURE OF LOBBYING ACTIVITIES
00 45 20 DC WATER WORKS – EMPLOYMENT PLAN (30 days after contract award)
00 45 21 DC WATER WORKS PROGRAM – DISCLOSURE STATMENT
00 45 22NOTICE TO LABOR UNIONS OR OTHER ORGANIZATIONS OF WORKERS
NONDISCRIMINATION IN EMPLOYMENT(Use only if local funding)
00 45 23 SUBCONTRACTING APPROVAL REQUEST (Dept. of Engineering)
00 45 24 SUBCONTRACTING APPROVAL REQUEST (Clean River)_
00 45 25 D.C. TAX CERTIFICATION AFFIDAVIT
00 45 26 EPA CERTIFICATION REGARDING LOBBYING
00 45 30 DBE SUBCONTRACTOR PERFORMANCE FORM
00 45 31 DBE SUBCONTRACTOR UTILIZATION FORM
CLASS “A” BUSINESS LICENSE (See Section 00 20 00, Art. 18)
CONTRACTOR’S QUALIFICATION STATEMENT (See Section 00 20 00, Art.
13.1)
CERTIFIED FINANCIAL STATEMENT (See Section 00 20 00, Art. 13.3)
MBE & WBE OUTREACH PLAN (See Section 00 20 00, Art 31.3)
APPENDICIES
FR-W-9 REQUEST FOR TAXPAYER ID. NUMBER & CERTIFICATION
FR-500 COMBINED BUSINESS TAX REGISTRATION APPLICATION
MBE/WBE OUTREACH
GOOD FAITH EFFORT BID SUBMITTAL CHECKLIST
RESPONSES FROM CORRESPONDENCE OUTREACH
CALL LOG
ADS IN WASHINGTON POST, MINORITY NEWSPAPERS
WEBSITE POSTINGS, I.E., SMALL BUSINESS ADMINISTRATION (SBA) AND
THE MINORITY BUSINESS DEVELOPMENT AGENCY OF THE DEPARTMENT
OF COMMERCE
BLUEBOOK PROJECT REPORT
MBE/WBE SUMMARY TO INCLUDE PERCENTAGES
CURRENT MBE/WBE CERTIFICATIONS OF SELECTIONS
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Safety
SAFETY REQUIREMENTS & GUIDELINES
Bidder responsibility analysis: will review your safety record • with DC Water (ROCIP staff have past work safety reports)
• As a contractor in all venues
Safety planning & execution• No issues
• No injuries
• No work slowdowns or stoppages!
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Safety
Personal Protective Equipment
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Safety
Worker in an un-shored Excavation
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Safety
Work performed inside of the shoring in an excavation
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Safety
Traffic Control : inside the barriers too!
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Safety
Utility locator marking before you dig
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Safety
Use a marking kit to show utility damage and
locator marking
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Safety
Section 01 15 21 – Confined Space Entry
• Permit Safety Program
• Lock Out/Tag Out, entry, operating, and emergency procedures
• DC Water Pump Station Operators shall be notified before and after each entry according to the approved lock out/tag out procedures. Contact personnel shall be established at the pre-construction meeting.
• Double shutdown required for manned entry of water main. Main requires a full shutdown to maintain a dry pipe interior condition for any work requiring manned entry into the pipe to perform work or inspect the pipe.
• Enhanced Confined Space is required at any location where the Contractor will cut a pressurized water main which is not protected by a double valve shut down.
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Bidder Questions & Due Dates
TIMELINES
Bid due date: April 4, 2018 (Wed)
Last DC Water addendum issue: Mar. 30th (Fri)
RFI questions deadline: Mar. 25th (Fri)
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Project Description
DETS Project Managers:
DETS Design PM: Yonas Kindanemariam
OBG Design PM: Louis Ragozzino
DETS Construction CM: Ignatius Ajemba
This project includes the following work as shown on the plans:
• Shutdown and dewatering approximately 17,000 linear feet of 66”water main
• Construction of up to 9 access/entry ports to 66-inch steel water main
• Installation of a new 66-inch butterfly valve and section of new 66-inch steel
pipe fitted with 24-inch access manways
• Installation of cathodic protection system at each access location
Project duration is: 365 days
Anticipated notice of intent to award: May 2018
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Project Description
8,000 feet of 66-inch steel main to be
inspection
Installation of 9 access manholes and 66-
inch butterfly isolation valve installation
Internal pipe inspection by visual, physical and
electronic testing (by others)
Documentation of observed conditions and
repairs (by others)
Minor joint and point repairs
Internal coating system repair
Cathodic protection system upgrade
Disinfection and placing back into service (by
others)
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Project Description
25 MG Brentwood
Reservoir
Twin 48-inch
PCCP connect to
the 66-inch Steel
Main
66-inch Steel
Main
Brentwood Reservoir inter-
connection With 66-inch Main
Project schedule coincides with
reservoir shutdown scheduled for
January 2019
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Project Description
Double Shutdown
required for manned
entry, after January 1,
2019.
Initial Single Shutdown
for installation of 8
access manholes and
66” butterfly isolation
valve.
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Project Description
Visual inspection and non-destructive testing of the interior of the 66-inch steel pipe, including joints, coatings and interior pipe wall condition.
Water Main Inspection (by others)
Full digital survey footage of key
joints, pipe shell spots and interior
pipe surfaces
Inch or mil gauge scale or
instrument depth of all isolated pits,
or range of pit depths
Condition and type of all joints
A verification ovality
Magnetic Flux Leak Detection (MFL)
inspection
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Project Description
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Project Description
Design of access ports into steel
main
9 access locations
24-inch min.
pipe access
for equipment
Reinforcement collar included
for pipe stiffening
Removal of asbestos felt coal tar
coating
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Project Description
Design of access manhole support
for traffic loading and keeping loads
off pipe.
Avoids excavation of material
adjacent to 66-inch steel main.
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Project Description
Insertion of 66-inch
butterfly isolation valve
and access manways in
cast in place concrete
vault.
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Permitting – Section 00 89 00
DC Water Provided Permits (Appendix B):• NPS – SUP for access to manholes on NPS property
• DDOT Manhole Access Permit
Contractor Permit Responsibility:• DCRA/ANC – After Hours Permit (Night time work)
• DDOT Traffic Control Plans
• DDOT Occupancy Permits – Construction Staging and Parking
• DDOT Public Space/Inconvenience Permits/Fees as applicable
• DC Water Fire Hydrant Use Permit
• DHS/AOC – Notification/Coordination
• Any other permits as stated in Section 00 89 00
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Production Constraints
Milestone – Section 00 50 00
Brentwood Reservoir shutdown
Project schedule coincides with reservoir shutdown scheduled for January 2019. Double shutdown cannot occur prior to reservoir coming off line.
Single shutdown – Only project section from Station 16+00 to Station 83+00 can accommodate single shutdown prior to January 2019, to allow for installation of 66-inch butterfly isolation valve and 7 additional access manholes.
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Questions/Comments
Questions or comments?
We will distribute a copy of the sign in sheets to all attendees at the
conclusion of the meeting