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PRE-REQUISITES FOR SUCCESSFUL IMPLEMENTATION OF PROJECT

Successful Project Implementation

Successful implementation of theproject lies on effective project plan.

Based on the anticipated goals and objectives the project planning to be made

Problem formulation and Statement of the problem

The crux of the project lies in the problem formulation process. the project

team should have detailed understanding of the problem, scope intervention areas and

the out come of the project to be hypothesized

Project planning

Project planning: can be defined as

a scientific and systematic process, in which

logical linkages are clearly established, among

various element of projects

Project Budget

The project budgeting phase is in the project formulation phase. Two types of

budgets are to be made. The prior one is the cost category budget (materials,

administration, capital; expenditures etc) and the later is the activity budget. This

project budget is to calculate the cost of each project output.

Feasibility of the project

management appraisal

technical feasibility

financial feasibility

commercial appraisal environmental analysis

economic appraisal

Pre-requisites for successful implementation of

Adequate formulation

Cursory assessment of input requirement

Superficial field investigation

Slip shod method used for estimating cost and benefits

Omission of project linkages

Flawed judgment because of lack of experience and expertise

Deliberate over estimation of benefits and underestimation of benefits.Sound project organization

it is led by a competent leader who is accountable for project performance

the authority of the project leader and his team is commensurate with their

responsibility.

Adequate attention is given to the human side of the project system and

method is clearly defined

Proper implementation planning

develop a comprehensive plan for various activities like land acquisition,

tender evaluation, recruitment of personnel. Construction of building etc.

estimate meticulously the resource requirement (manpower, materials, moneyect) for each period to realize the time plan.

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Define properly the inter linkages between activities of the project.

Specify cost standards.

Advance action

When the project appears prima facie to be viable and desirable, advance

action on the following activities may be initiated:

acquisition of land

securing essential clearances

identifying technical collaborators/consultants,

arranging for infrastructure facilities

preliminary design and engineering and

calling of tenders

Timely availability of funds

Once a project is approved, adequate funds must be made available to meet its

requirements as per the plan of implementation, it would be highly desirable if funds

are provided even before the final approval to initiate advance action. Piecemeal, ad-

hoc and niggardly allocation, with undue rigidities, can impair the maneuverability ofthe project team.

Judicious equipment tendering and procurement

to minimize time over- runs, it may appear that a turnkey contract has obvious

advantages. Since these contracts are likely to be bagged by the foreign

suppliers, when global tenders are floated, a very important question arises.

A judicious balance must be sought which Moderates the outflow of foreign

exchange and provides reasonable fillip to the development of indigenous

technology.

Better contract Management

The Competence and capability of all contractors must be ensured one weak

link can jeopardize timely performance of contract.

Proper discipline must be inculcated among contractors and suppliers by

insisting that they should develop realistic and detailed resource and time

plans which are congruent with the project plan.

Penalties which may be graduated must be imposed for failure to meet

contractual; obligations. Likewise incentives may be offered for good

performance. Help should be extended to contractors and suppliers when they

have genuine problems they should be regarded as partners in common

pursuit.

Project authorities must retain latitude on offload contracts ( Partially of

wholly) to other parties well in time where delays are anticipated.Effective Monitoring:

In order to keep a tab on the progress of the project, a system of monitoring

must be established. This helps in:

Anticipating deviation from implementation plan.

Analyzing immerging problem

Taking corrective action

It should focus sharply on the critical aspect of project implementation

It must lay more emphasis on physical milestones and not on financial targets.

It must be kept relatively simple. If made over complicated, it may lead to

redundant paper work and diversion of resources. Even worse, monitoring

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may be viewed as an end in itself rather than as a means to implement the

project successfully.