pre-departure briefing 19 may 2015, tuesday lt-10, ac1
TRANSCRIPT
EE Summer Exchange 2015
Pre-departure Briefing19 May 2015, Tuesday
LT-10, AC1
Agenda
I Important Reminders from Department
II GSO Safety Advice
III Back to CityU, what then?
IV From HKG Airport to Host Campus
V Q&As
I. Important Reminders from Department
Prof Tommy Chow
Host Universities No. of Students
Chang Gung, Taiwan (CGU) 14
Cheng Kung, Taiwan (NCKU) 15
Dankook, Korea (DKU) 23
Total 52
2015 Summer Ex - Outbound
CGU, Taiwan
DKU, Seoul
NCKU
1. Safety always comes first. 2. Bear in mind the
consequences. 3. Be prepared.
II. GSO Safety Advices
Global Services Office環球事務處
Health Advice◦ Seek medical advice from your
family doctor ◦ Bring surgical masks and alcohol-
based hand cleaners with you◦ Bring along some basic medications
prescribed by your doctor with you ◦ Strictly monitor personal hygiene ◦ Pay attention to the local
announcements if there is any or spread of disease
GSO
◦ Seek advice from the international office
◦ Watch out for the latest political and security status
◦ Use your common sense◦ Be vigilant◦ Avoid going out alone at night◦ Hang out with people whom you know
and trust
Source: http://travel.state.gov/content/passports/english/go/checklist.html
Safety AdviceGSO
◦ Safety always comes first, far before your valuables
◦ Avoid taking short-cuts◦ Familiarize yourself with local laws and regulations,
e.g. legal drinking age◦ Learn a few sentences / phrases in local language
(e.g. ‘Help’, ‘Police’), or save a copy of them in written form
Source: http://travel.state.gov/content/passports/english/go/checklist.html
Safety AdviceGSO
Sexual harassment- Sensitive to both men and women- Sexual harassment may involve
uninvited and unwelcome physical, visual, verbal or non-verbal conduct of a sexual nature that makes the person being sexually harassed feel offended, humiliated or intimidated, or which creates a hostile or intimidating environment.
Source: http://www6.cityu.edu.hk/cash/
Safety AdviceGSO
Unexpected situations◦ Loss of passport / ID◦ Loss of personal properties/ belongings◦ Visa problem◦ Injury / Sickness◦ Theft / Robbery / Pick-pocket on train◦ Depression (Heavy workload, homesick, culture
shock)◦ Breach of local laws ◦ Excessive drinking
Safety AdviceGSO
Emergency numbers1) Local emergency numbers:
http://en.wikipedia.org/wiki/Emergency_number 2) Contact numbers of campus security,
international office and student hostel at your host university
3) SOS hotline of your insurance policy 4) Hong Kong Immigration Hotline: (852)18685) China Embassy/ Consulate General nearby:
http://www.fmprc.gov.cn/mfa_chn/wjb_602314/zwjg_603776/
6) Office of the HKSAR Government in the MainlandBeijing Office (http://www.bjo.gov.hk/)
Safety AdviceGSO
http://www.ee.cityu.edu.hk/home/studentlife_SummerExchange.html#Outgoing
Emergency Numbers on EE Web
EE Advice
Travel and Medical Insurance
Student must purchase travel and medical insurance before departure
◦ Choose the one that best fits your needs◦ Don’t just pick the one with the lowest premium◦ Pay attention to what items are covered and
what aren’t
GSO
1. Medical expenses (accidents and sickness)2. Hospitalization3. Personal accidents4. Emergency medical evacuation/repatriation5. Loss of luggage and personal belongings6. Flight delay7. Personal liability
Retain all receipts and documents relating to any insurance claim you might wish to make, and be prepared to provide them to the insurer.
Your insurance policy should cover:
EE Advice
Research for understanding the new culture◦ People◦ Films◦ Literatures ◦ News ◦ Internet ◦ Food
Immersion in New Culture GSO
During exchange - - Observe and learn from the locals- Accept the fact that conflicts do appear- Be active but also sensitive- Build up your network - Don’t take things personal - Keep yourself updated with the local news- Allow time for adjustment- Share your own culture with others
Immersion in New CultureGSO
III. Back to CityU
Satisfactory completion of the
Programme
Student Exchange
FundExemption for GE1331
Attendance Performance
Academic transcript
No disciplinary problems reported
Submission of 3As
Graduation
Apply via AIMsDeclaration form
Undertaking/ online
Graduation
Album to record your memory (ppt) Article to share your experience (word doc) Accomplishment journal to report any
experience of discovery/innovation/creativity (word doc)
2– 4 people a group Submission: 2 weeks after your return (30 August 2015 the latest)
Submission of 3As
Student Exchange FundImportant Notes
1. Each student should only benefit once from the SEF.
2. Students may choose to receive the SEF sponsorship for either summer or normal semester exchange in the future.
3. The University reserves the right to withdraw full or partial funding if a student fails to fulfill the funding conditions and criteria set by the University.
4. Provision of funding is subject to availability. The funding conditions may vary without prior notice.
GSO
Student Exchange FundFunding Amount for a Semester-long Exchange Study Programme
Region of Study Maximum Award Value
Americas, Europe HK$23,000
Australia, New Zealand HK$21,000
Asia HK$16,000
Mainland China HK$12,000Sponsorship for summer exchange will be allocated on pro rata basis, i.e. Maximum Award Value ÷ 16 weeks x no. of weeks of summer exchange Example: Exchange to Korea for 4 weeks $16,000 ÷ 16 × 4 = $4,000
GSO
Special Fund for Non-local Outbound Exchange Students
Eligibility
The student eligible for receiving the Special Fund for Non-local Outbound Exchange Students (SF) should: - be a non-local; - enrol in a full-time government-funded undergraduate programme; - have fulfilled the requirements for joining Student Exchange Programme,
including English language requirements; and- have been selected by the University for participating in credit-bearing
exchange programmes.
Funding Amount for a Semester-long Exchange Study Programme Sponsorship for summer exchange will be allocated on pro rata basis, i.e.
$10,000 ÷ 16 weeks × no. of weeks of summer exchange
GSO
Release of SEF/SF SponsorshipThe funding, if approved, will be allocated to eligible students before departure. The amount will be shown in AIMS. You may apply for release of funding IF you have submitted copies of these documents to MEAO – 1. Letter of Acceptance2. Travel and Medical Insurance3. Proof of English Language Proficiency (for
programmes that are conducted in English)
Note: Students may claim 80% of the approved funding before departure. The remaining 20% will be granted after successful completion of programme
GSO
IV. From Airport to Host Campus
Host (Ss.)
Flight Schedule No. of Ss
Idy Pickup at airport for group?
NCKU (15)
20 JUL, Mon CI 7868 D:1135, A:1300$2000
15 Yes To be confirmed.
CGU (14)
8 Jul, WedBR892 [Individual]D:950, A:1130$2300?
9 22/7 To be confirmed/Taxi costs around NT$700; http://international.cgu.edu.tw/files/11-1016-3730-1.php
DKU (21+2)
12 Jul, SunKE604 D:1205, A:1645)$2635
16+2 Yes Yes. / Bus No. 5400 at airport.
flight schedule + Insurance passport photos + your contingency plans Submission of 3As Briefing at Korean Consulate on 18/6, 3pm
◦ 16 Harcourt Road, Admiralty Special funding from SARS Rita/GSO this
week
Ready for Departure?
V. Q&As