prairie trace website: … trace website: ... istep testing for grades 3-5 3/3 math club 2:35 p.m....
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Prairie PressPRAIRIE TRACE WEBSITE: WWW1.CCS.K12.IN.US/PTE/HOME FEBRUARY 19, 2010
14200 N. River Road Carmel, IN 46033 317-571-7925 Attendance 571-7929
Carmel Clay SchoolsExperience Excellence...Explore Opportunities...Realize Potential
2/22 Clay Middle School 5th Grade Instrument Try-Out
2/23 Student Council Meeting 2:30 p.m. PTO General Meeting 7:00 p.m.2/24 5th Grade Parent Coffee Chat 9:00 a.m. at Clay Middle School
2/25 Clay Middle School 5th Grade Instrument Try-Out
2/26 Middle School Course Selection Forms Due
3/1-3 ISTEP Testing for Grades 3-5 3/3 Math Club 2:35 p.m.3/4 Maggie Moo/Cool River Fundraiser All Day
IMPORTANT DATES Spring FlingClass Auction Donations
Head Room Parents are still collecting monetary donations for the class auction items for the upcoming live & silent auction on March 27th. All monies are due by Tuesday, February 23rd (checks should be made out to Prairie Trace PTO). Please contact your Head Room Parent with any questions. All proceeds from this event will be put in our general PTO fund to pay for countless programs and materials to benefit our students. Thank you for your support!
*Reminder*Grades 3-5
Applied Skills ISTEP TestingMonday, March 1Tuesday, March 2
Wednesday, March 3(Please try to avoid scheduling any doctor appointments during these days and help
to ensure that your student is on time and present during all testing days!)
Test Taking TipsISTEP test taking tips:
1. Sleep well...Testing is much harder when you are tired!
2. Eat a healthy breakfast... Most tests are in the morning, and concentration is best when your body is fed with plenty of healthy protein.
3. This is not a good day to be running late....you want to come to school in a calm, mellow state. Crazy rushing, manic morning mess is not a good start to an important day!
4. Breathe...take a deep breath once you are in the room. You are ready for this!
5. Smile...let the warmth of your smile spread all over your body and into your brain. YOU ARE READY!
Prairie Trace PTO Board of Directors for 2010-2011 School Year
If you are interested in being a Director or Assistant Director for the PTO, there are still open slots for next year's Board. The sign up form is at the end of this newsletter, and complete position descriptions are posted on the Prairie Trace Website under the PTO Tab. If you have any questions, please contact Lynette Snell at [email protected] or 814-0967.
Newsletter and Picture SubmissionsSubmit information and/or pictures for the biweekly Prairie Press to [email protected] by 12:00 p.m. Tuesday of the week of publication. Next issue: Friday, March 5, 2010.
Box Tops 4 Education Contest!We will draw two students to each win a set of
Japanese Erasers!Also…new for this contest…we will draw one
parent name to win a ticket to the Prairie Trace Spring Fling valued at $15.00!
We are having a contest for the collection of Box Tops! Prairie Trace earns 10 cents for every Box Top that you cut out and send to school with your child. Please watch for those Box Tops on participating products such as Pillsbury, General Mills, Kleenex and many more. Box Tops must be trimmed and grouped in sets of 10. The parent and child will get one entry for each set of 10 Box Tops. Each submission must be clearly marked with your name and your child’s name, teacher and grade.
Turn in your Box Tops by Friday Feb. 26, 2010! We will draw two student names and one adult name on Friday, February 26.
Join Us for the General PTO Meeting.........
The next General PTO Meeting is Tuesday, February 23 at 7:00 p.m. in the LGI room. Please join us for this informative meeting!Dr. Amy Dudley, Assistant Superintendent of Curriculum for Carmel Clay Schools and Bruce Calabrese, a School Board Member, will speak about the upcoming Referendum and other issues pertinent to parents of students in the Carmel Clay Schools. The Referendum tagline is “Protect Our Class Size... Protect Our Programs... Protect Our Property Values... Pass the Referendum. For Our Students... For Our Community... For Our Future... Fourth of May".In addition, Seth Hamilton, Prairie Traceʼs Technology Specialist, will speak on how the ITouch is being used as an educational tool in the classroom. Upcoming school and PTO events will also be discussed.
Thursday, March 4, 2010 is Maggie Moo's and Cool River Pizza Fundraiser
Night!
Please join us for dinner and ice cream at Cool River Pizza and Maggie Moo’s, located on the corner of 146th Street and Hazel Dell Parkway. Prairie Trace will receive 20% of all sales on March 4 from Cool River Pizza and Maggie Moo’s!
At Maggie Moo’s it will be a "celebrity scooper" night. Nine teachers, including Mrs. Awe, Mrs. Davis, Mrs. Holder, Mrs. Hutt, Mrs. Haughan, Mr. Hamilton, Miss Sulkin and Mrs. Dragash, along with Mr. Hunter and Mrs. Szuhaj will scoop and/or greet you at the ice cream shop during the
hours of 5:30-8:00 p.m.! Further information will go home soon with the times for our “celebrity scoopers”.
Maggie Moo Ice Cream Cake
Voucher Sale!Prairie Trace will be selling vouchers for yummy ice cream cakes from Maggie Moo’s. Prairie trace will make a percentage from the sales and you will have a voucher to be used at a later date for a cake or
cupcakes. A flyer will go home soon in your student’s back pack with the details on how to purchase the vouchers. This was a successful fundraiser for our school last year!
Attention First Grade Parents:
As a reminder, 1st Grade Challenge testing at Prairie Trace Elementary is scheduled for March. The qualification tests are scheduled to be administered to those students registered throughout the week of March 8-12 and on March 15 during the regular school day. Please note that no further registrations are being accepted!
The best way to prepare your child is to be sure that he/she is well rested and has a healthy breakfast each morning before school.
In early April, you will be notified of your child’s progress.
5th to 6th Grade Transition Information
Friday, February 19, 2010 at 10:00 a.m.
Clay Middle School counselors will visit Prairie Trace to speak with 5th grade
students about scheduling courses for 6th grade.
Wednesday, February 24, 2010 at
9:00 a.m.Clay Middle School Cafeteria
Clay Middle School administrators and guidance counselors will host a time to chat over coffee to answer any questions and to
get to know new Clay parents.
Friday, February 26, 2010Signed course selection forms due to
Prairie Trace Elementary.
Prairie Trace’s Extreme Challenge Evening Featuring Live & Silent Auctions
Please join us for an adult evening of extreme challenges, surprises & lots of laughs, while we raise money for our school!
Date: Saturday, March 27, 2010
Time: 6:30 p.m. – 11 p.m.
Place: St. Elizabeth Seton Parish Life Center
Cost: $15/person
SNACKS: BYO Food & Drinks (coolers permitted)
RSVP: Complete the registration form on the back of this page and return it to school in an envelope labeled “Extreme Challenge”. Please include payment with checks made out to Prairie Trace PTO.
BONUS: Once again, a prize will be given to the “Most SPIRITED” table, so get a group together, pick a theme and show your spirit!
Note: Registration forms can be filled out for 1-8 participants. If you don’t have a full table established, have no fear! We were able to work with all participants last year to create 21 fun, energetic and cohesive tables.
This fundraiser is a PTO sponsored event, but the evening is open to any friends, family or neighbors who you wish to invite. A good time will definitely be had by all!
INFO: Contact Annette Simmons at 844-2755 or [email protected]
Sign up soon – tables will go fast!Please use the registration form on the back of this sheet.
Prairie Trace’s Extreme Challenge EveningFeaturing Live & Silent Auctions
Registration form • Sign up from 1-8 participants below. All participants will be placed together at a
table. • If you are registering less than 8 participants on this form, you will be contacted prior
to the event with the names of the additional participants at your table. • Please include the first & last names, phone numbers and e-mail addresses of ALL
participants you are registering on this form. • This fundraiser is a PTO sponsored event, but the evening is open to any friends,
family or neighbors who wish to invite.• The cost is $15/person. Checks should be made out to Prairie Trace PTO.• Please return this registration form & your payment to school in an envelope labeled
“Extreme Challenge Registration”.
First & Last Name Phone Number E-mail Address
1. _________________________________________________________
2. _________________________________________________________
3. _________________________________________________________
4. _________________________________________________________
5. _________________________________________________________
6. _________________________________________________________
7. _________________________________________________________
8. _________________________________________________________
Dear Carmel Clay Schools Parents,
The Indiana State Department of Health (ISDH) has required additional immunizations for the 2010-2011 school year.
They are listed as followed:
Students entering preschool or kindergarten must now have 2 appropriately documented varicella (chicken pox) vaccines, or physician documentation of disease history, or laboratory evidence of immunity.
Students entering grades 6-12 must have appropriate documentation of the following vaccinations: Tetanus, diphtheria, acellular pertussis vaccine (Tdap); meningococcal conjugate vaccine (MCV4-Menactra); and a second varicella vaccination, or documentation of disease history, or laboratory evidence of immunity.
Adequate documentation is as follows:• A physician’s written documentation• An immunization record from another school corporation• An immunization record in the Indiana Immunization Registry (CHIRP)• A printed record from another state registry
This documentation must include the month, day, and year each dose of vaccine was administered.
The new requirements for immunizations from the ISDH can be viewed on the nurse page of the Carmel Clay Schools website on the Student Health Guidelines.
These immunizations may be obtained at the office of your family physician, at the Hamilton County Health Department in Noblesville (776-8500), the Marion County Health Department (221-2000), or the Primary Care Center associated with St. Vincent Hospital (338-7532) which holds “Super Shot Clinic” once a month.
The above mentioned vaccines may be obtained at anytime but must be complete with adequate documentation and received no later than August 1, 2010 in order for the school nurse to update your child’s medical file.
More information on these additional immunization requirements may be found on the ISDH website http://www.in.gov/isdh/17094.htm
Prairie Trace PTOKroger Gift Card Order Form
Parent Name _____________________________________
Student Name_____________________________________
Grade_________ Teacher________________
Number of Kroger Gift Cards_____ x $25 = $________
Please include a check payable to Prairie Trace PTO for the above amount.
Your gift card(s) will be delivered to the student listed above in 7-10 days. If you would prefer to pick up your gift card(s) in the office at Prairie Trace, please check here_______.
If you have any questions regarding your order, please contact LeAnne Collins at 810-9110 or [email protected].
Thank you!
Additional order forms are available on the Prairie Trace website under the PTO tab. http://www1.ccs.k12.in.us/pte
2009-2010 Prairie Trace Elementary
PTO Board Volunteer Form
Continued on Next Page
Please send in your completed form to the attention of
Lynette Snell no later than Friday, February 5, 2010
Name:____________________________________________
Home #:________________ Mobile#:__________________
Address:_________________________________________
Email:___________________________________________
Child's name(s) & grade(s) in 2010-2011:
_________________________________________________
_________________________________________________
Executive Board PositionsPresident: Presides over PTO meetings; acts as liaison between school
administration/staff and school board; serves as advisor on all committees;
advances to Past President.
Vice President: Assists President as needed; Acts as Chairman of Nominating
Committee; acts as liaison with school and school board; advances to President.
This position is a 3-year commitment
Secretary: Keeps records of all general and executive meetings; posts minutes of
those meetings; prepares Prairie Press; handles any necessary correspondence.
Ways and Means: Oversees and advises all fundraising directors and their
activities; presents new fundraising ideas to Executive Board.
Treasurer: Maintains accurate financial records for PTO, assists in budget
preparation; works with Assistant Treasurer to collect monies at fundraising
events; files all necessary annual reports and tax returns with help of CPA;
reports on financial condition of PTO at all meetings. Accounting/ Bookkeeping
experience is very helpful. See website for more detailed information.
Assistant Treasurer: Responsible for money collection; assists with budget
preparation, assists Treasurer as necessary; advances to Treasurer. This is a 2-
year position. See website for more detailed information.
Past President/Advisor: Serves as Advisor to Executive Board; serves on
Nominating Committee.
These are abbreviated descriptions of each position. For more complete information on each
position, please visit the Prairie Trace-PTO website and choose "Director Descriptions":
http://myccs.ccs.k12.in.us/pte/pto/Leadership
Amy Rapala
Jackie Wolfe
Please print your name and order of preference in the appropriate boxes. 1=first
choice, 2=2nd choice, 3=3rd choice.
Director
Lynette Snell
Open
2009-2010 Prairie Trace Elementary
PTO Board Volunteer Form
Continued on Next Page
PTO Board of Directors Positions Director AssistantAppreciation-Faculty & Staff: Handles various appreciation events for faculty and
staff throughout school year.
Appreciation-Students & Families: Provides refreshments for various gatherings
throughout year; responsible for organizing & advertising Back-to-School
Gathering, Kindergarten Orientation, Grand Person's Breakfast and other similar
events.
Book Fair (November): Acts as liaison between school and Scholastic to plan
dates & location; organizes volunteers and informs students & families about the
book fair.
Business Incentives: Coordinates collection and tabulation of Box Tops,
Campbell's labels and other similar programs; helps promote shopping at Kroger,
Target, and other retailers to help school receive percentage of sales.
Cafeteria Volunteers: Coordinates scheduling of volunteers who assist staff
during lunch hours.
Carnival (November): Works closely with several assistants to organize & plan all
aspects of the carnival. See website for more detailed information.
Chat-N-Chew (Jan-Mar): Coordinates and organizes student "book clubs" for all
grade levels. See website for more detailed information.
Computer & Technology: Maintains volunteer database; collects volunteer forms
and distributes lists to respective PTO Directors.
Fall Fundraiser: Promotes fundraiser, coordinates kick-off and recruits volunteers
as needed. Handles distribution of product and prizes as needed.
Fifth Grade Special Events/Grade Level Coordinator: Plans and organizes
committees for 5th grade events including Biz Town, End of Year Recognition, and
other events throughout the year.
Fourth Grade Special Events/Grade Level Coordinator: Plans & organizes
Medieval Fest and other special 4th grade events.
Media Center: Organizes work schedule for parent volunteers who assist in the
Media Center. Holds training sessions as needed and acts as liaison between
Media Specialist and volunteers.
Movie Night: Organizes & prepares the Friday Night events, including obtaining
movies, scheduling volunteers, coordinating concessions & tabulating monies
received.
Office Volunteers: Schedules parent volunteers to assist the office staff for
special projects as needed; also coordinates volunteers for issuing book-rental
receipts, bookstore, school picture days, bus greeters, Kindergarten registration,
and other events.
Office Volunteers Assistant: Assist Office Volunteers Director as needed;
coordinate volunteers for assembling family packets; act as liaison with school
supply kit company and coordinate all aspects of order form distribution, etc.
Also coordinates ordering, tracking and distributing of supplemental school
supplies (ie, art bags, recorders, assignment notebooks, etc.).
Parent Center: Maintains schedule of volunteers to complete projects submitted
by teachers throughout school year; provides training session on equipment used;
restocks supplies and checks on status of project completions.
Room Parents: Works with assistants to assign Room Parent & Grade Level
Coordinator positions. Works with principal & Executive Board to establish
guidelines for class parties and other events. For a greater description of this
position, please visit the website.
2009-2010 Prairie Trace Elementary
PTO Board Volunteer Form
Continued on Next Page
PTO Board of Directors Positions Director AssistantSpirit Wear: In Late May/Early June, selects Spirit Wear vendor and selects items
to be offered the following school year. Organizes orders, collects monies and
distributes products to students. May also order Field Day t-shirts, if applicable.Spring Fling (March): Coordinates all aspects of spring fundraising event
(entertainment, food, donations, bidding/checkout, location of event, etc.); works
with Assistants to solicit donations for silent auction items; works with Head Room
Parents to organize and create class silent auction baskets. See website for more
detailed information.
Student Directory: Gathers data from families and compiles student directory.
Sells advertising space in directory; responsible for sending to printer and
subsequently distributing to current PTO members. Familiarity with Excel is
helpful.
Yearbook: Gathers photographs taken during the year to use in compiling the
yearbook. Using an online system, will create a photo page for grade and create
final product. Also responsible for order taking, money collection and distribution
of yearbook.