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Project Acronym: Practising Open Education Version: Final Project Plan Contact: Stephen Mallinder (Project Manager) [email protected] Date: 30 October 2010

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PracticingOpenEducation:DevelopingthePotentialofOpenEducationalResourcesinArt,DesignandMedia

OverviewofProject

1.1Background

Whileinstitutionscancoordinateopeneducationalresourceprojects,facultywhovoluntarilysharetheircreativeworksaretheprimaryforcebehindthesuccessoftheseprojects.1DavidWiley

TheAcademy‐JISCfundedUKOpenEducationalResources(UK‐OER)PilotProgramme2009‐10offeredindividuals,institutionsandsubjectcommunitiestheopportunitytoimplementarangeofstrategiesinordertoinvestigatethemosteffectivepathwaysforthecontinuedrelease,anduse,ofsustainableOERs.AspartoftheprogrammetheArtDesignMedia‐OpenEducationalResources(ADM‐OER)Project,soughtnotonlytoreleasearangeofteachingandlearningmaterialsbutalsotoaddressachangingHEenvironment.Byengagingdirectlywithteachingstafftheproject’sobjectivewastohelpthesubjectcommunityunderstandthepotentialbenefits,addresspossiblebarriersandclarifytheprocessesnecessarytoprovide,openlyaccessible,andusable,teachingresources.As‘creative’subjects,art,designandmediapresentchallengestothecreationanduseofOERs.Thepilotprojectidentifiedanumberofsalientthemes:individual,aswellasinstitutional,identityplaysasignificantroleandasaconsequenceteachingstaffareoftencomfortablewithproducingfor‘anaudience’althoughmaybereticenttouse‘other’resources.Thesectorcontainsaconsiderablenumberoffractionalstaff,manyofwhomwillteachacrossinstitutionsandmaintainprofessionalpractice;2andasart,designandmediaproductioncomprisestheobjectofstudymanyresourcescontainessentialthird‐partycontent.Dialoguewithstaff,duringthepilotphase,offeredopportunitiestoaddresstheseaspects.Theexchangeofknowledgethroughthesharingofresources,aswellasstaffandstudentengagementthroughdigitallearningspaces(VLEs),isfamiliartoacademics.HowevertheUKprogrammeacknowledgedtheshifttogloballyaccessibleandrepurposableresourcesrepresentsasignificantculturalchangeandchallengetoinstitutionalpractices.TheprojectPracticingOpenEducation,aimstobuildonthepilotphasebyenablingdepartmentalexplorationofperceptionsof

1D.Wiley,“OntheSustainabilityofOpenEducationalResourceInitiativesinHigherEducation”,(CentreforEducationalResearchandInnovation(CERI)fortheprojectonOpenEducationalResources,http://www.oecd.org/edu/oer)P.182MediaStudies26%andCreativeDesignandArt40%ofstaffwereinPart‐Time,Part‐Time(termonly)andAtypicalmodesofemployment(FiguresbyCostCentreHESA,2009http://www.hesa.ac.uk/)


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OERS,motivationsfor,andbarriersto,theirdevelopmentandusepriortothedevelopmentofadepartmentalstrategy.Theprojectseekstonegotiatechangebyengagingdirectlywithstaffandcascadingtheexperiences,understandingsandoutputsoftheADM‐OERProjecttoawiderrangeofart,designandmediadepartments.Byencouragingdialogueacrossthedepartment–betweenstudents,informationservices,departmentalmanagersandteachingstaff–theprojectaimstoidentifykeyareastobetargetedinordertoinstigateprocessesthatpromotethecreationanduseofOERs.

1.2ArtDesignMedia‐OpenEducationalResources(ADM‐OER)PilotProject2009‐10ThepilotADM‐OERProject,incollaborationwiththreeinstitutionalpartners:UniversityoftheArtsLondon(UAL);UniversityfortheCreativeArts(UCA)andtheFacultyofArt,UniversityofCumbria(UoC),releasedarangeofart,designandmediaresourcesmadeavailablethroughinstitutionalrepositoriesandthroughJorumOpen.Inadditiontotheseresourcesthepilotprojectreviewedcurrentinstitutionalanddepartmentalpolicies,practicesandproceduresrelatingtotheownership,useanddevelopmentofdigitallearningandteachingresourcesinart,designandmediahighereducation,andestablishedeffectiveguidelinestosupportthecontinuingreleaseofopenaccesseducationalresources.Asaresulttheprojectcreatedarangeofreports,documentsandtemplates,whichcanbesharedandusedbythewidersubjectcommunity(seeProjectWebpage).TheADM‐OERpilotprojectgeneratedandcapturedconsiderablesubjectcommunityinterestin,andenthusiasmfor,OERs;evidenceofthiscanbeseeninthe74individualresponsestoanADM‐OERsurvey(seeADM‐OERSurvey),andthe25institutionswhoofferedtohostadditionalfocusgroups.Phase2oftheprogrammedoesnotseektoextendthepilotphasebuttocapitaliseonthisgroundswell.ThePracticingOpenEducationProjectaimstobuildupontheoutcomeswithanewandbroaderrangeofdepartmentsbyencouragingthemtoreflectupontheirOERambitionsandaspirationsanddevelopstrategiesthatwillhelpthemputtheseintopractice.

2.AimsandObjectives

• Togeneratedepartment‐specificunderstandingsofart,designandmediaOERs;motivationsfor,andbarriersto,theircreationanduse.

• Tofurtherdevelopdiscipline‐specificunderstandingsofart,designandmediaOERs;motivationsfor,andbarriersto,theircreationanduse.

• Toprovidetargetedsupportthataddressesthespecificneeds,motivationsandbarriersattheparticipatingdepartments.

• ToembedeffectiveOERpracticesandpolicieswithintheparticipatingdepartments.• Toreleaseasignificantnumberofart,designandmediaresourcesforaccess,useand

repurpose.


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3.OverallApproach 3.1ProjectPartnersTheprojectwillworkinassociationwithsixart,designandmediadepartmentswho,identifiedthroughtheADM‐HEASubjectCentrenetwork,hadalreadyexpressedareadiness(ratifiedbytheheadofdepartment)tocommenceworkingonthedevelopmentofOERpractice.InexpandingtherangeofinstitutionstheprojectaimstoseedOERchangeandalsodevelopawidercommunityofpracticebydevelopingalargernumberofresourcesthatcanbemadeavailabletothesector.InstitutionsofferingtohostfocusgroupsduringtheADM‐OERpilotprojecthavebeeninvitedtodevelopthisexpressedinterestbyparticipatinginthePhase2proposal.Theparticipatinginstitutionsare:

‐ LeedsTrinityUniversityCollege–DepartmentofMediaFilmandCulture‐ BucksNewUniversity–SchoolofDesign,CraftandVisualArts‐ DeMontfortUniversity–FacultyofArtandDesign‐ KingstonUniversity–FacultyofArt,DesignandArchitecture‐ UniversityofSouthampton–WinchesterSchoolofArt‐ UniversityofHertfordshire–SchoolofCreativeArts

3.2RationaleThefacultiesanddepartmentsinvolvedintheproposalincludeadiverserangeofart,designandmediaundergraduatecoursesandincludegamesandproductdesign(DeMontfortUniversity)andperformingarts(danceandmusicproduction‐BucksNewUniversity;performingarts–DeMontfortUniversity).Theprojectisbasedontheview,supportedbyfindingsfromtheADM‐OERproject,thatOERprocessescanbesustainablyembeddedatadepartmental/institutionallevel,wheretheinvestmentsmadecanberewardedthroughthepotentialfor‘showcasing’ofcurricula,staffandinstitutions.InthecontextoflimitedspendingforHE,thedepartmentalandinstitutionalmotivationsfordevelopingOERs‐theirpotentialtoattractstudentsandraiseinstitutionalprofiles‐arecleartosee.Inthiscontextitisimportanttoacknowledgethatpracticeswillhavetobedeveloped,tolargeextent,withinexistingbudgets.Therefore,teaching,libraryandITservicesstaffbuy‐inandmotivationtoinvesttheirownresources,willbevital,andwillbenefitfromhavingactivelycontributedtothedevelopmentofdepartmental/institutionalplanningforOER.TheADM‐OERprojectfoundthatamixtureof‘topdown’institutionalsupportand‘bottomup’academicunderstandingarekeytoprogressingOERprogrammes.Itisclearthatgreaterdialoguebetweenacademicstaff,ITandlibraryservices,management(headsofdepartment)isneededtoaddressthegapbetweenaspirationandpractice.Onbalance,participantsinourresearchwereverysupportiveofthevalueofOERsanddidnotseemoverlyconcernedaboutanyadditionalincentiveswithregardtotheirproduction;thepotentialto


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attractadditionalstudents,toimprovethequalityofteaching,toraiseindividualandinstitutionalprofilesweredescribedasrewardenough.However,thetimeandcostofOERcreationanddigitisation,aswellasconcernsaboutIPRandcopyrightissues,arerealbarrierstoOERdevelopment;continuedandconsistentinstitutionalsupportisrequiredtoassistdevelopmentandmaintainrepositories.InlightoftheseissuestheprojectaimstodrawsonlearningfromtheHigherEducationAcademy’sinnovativeDiscipline‐FocusedLearningTechnologyEnhancementprogrammeinwhichprojectscommencewithanexpressedreadinessforchange,andbenefitfromsupportintheformofexpertiseratherthansignificantfunding.LiketheDFLTEAinitiative,thisprojectproposalisbasedontheunderstandingthatthepotentialforinstitutionalchangeisrootedininstitutionalculturesandsocialprocesses. 3.3MethodologyTheADM‐OERProjecthighlightedtheparticularvalueofbringingstafftogether;indiscussionthestafffeltgreaterdialoguebetweenthemselves,theirinstitutionsandtheirITdepartments,wouldhelpresolvemanyofthechallengesposedbyOERpractices.3.3.1FocusGroupsAfocusgroupwillbeheldineachparticipatingdepartmentcomprisingarangeofstaff,fromacrossallsubjectareasincluding:teaching,libraryservices,ITservices,management(HoD)and,wherepossible,partnerFEinstitutions,performingartsstaffandstudentrepresentatives.TheschedulingoftheFocusGroupswillbeflexibleandtheworkpackageallowsforeachinstitutiontotimetablewhentheycanholditinordertohavemaximumimpactandensurearangeofparticipantswhoarecognizantwiththeproject.Thefocusgroupswillbeamechanismtocollectinformationabout:

‐ Perceptionsofart,designandmediaOERs;motivationsfor,andbarriersto,theircreationanduse

‐ Repositoryfacilitiesinplace‐ Technicalsupport‐ Institutionalsupport‐ ResourceswithOERpotential

Thefocusgroupswillprovideinformationabout:

‐ TheoutputsoftheADM‐OERPilotProjectthatmaybeofvalueandofferguidance–intellectualproperty,copyright,licenses,creativecommons,andmetadata

‐ ConsultancyofferedbytheADM‐OERPilotProjectpartners,UAL,UCAandUniversityofCumbria,onanystrategicissues

‐ JorumOpen–howtouploadanduseresourcesTheprojectmanagerwillpresentcollectedinformation,inreportform,backtotheinstitutionwithappropriaterecommendations.


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3.3.2ActionPlansThedesignateddepartmental‘projectleader’willdrawupontherecommendationsinordertoworkwithdepartmentalstafftodevelopastrategicOERActionplan.ThedepartmentalOERActionPlanwillincludeactionstoaddressbarriersandcapitaliseonmotivationsforOERproductionanduseandultimatelyembedeffectiveOERpracticesandpolicies.ThepartnerswillbeencouragedtosharetheActionPlanswitheachotherduringthedraftingphasethroughJISCmail,orawikitocomparethedevelopmentoftheirplans.OncompletionthedepartmentalplanscanbesharedwiththewiderHEcommunitythroughtheprojectWebsiteiftheProjectPartnersfeelitisappropriate.Astipendof£5,000willbemadeavailabletoeachparticipatingdepartmentforactivities(includingthefocusgroup)tofacilitatetheimplementationoftheOERActionPlan.ProjectLettersofAgreement,tobesignedbyHODs,foreachparticipatingdepartmentwillestablishtheresponsibilityofthedepartmentstousetheallocatedfunding(commissionedworks)foradministeringtheproject;identifyingkeyscontacts(whowillberesponsibleforcommunicationwithinthedepartmentandtheprojectmanagement),timetablingfocusgroupsanddevelopingandimplementingthestrategicactionplans.InimplementingtheirOERActionPlan,departmentswillbeabletocallonthesupportoftheProjectManager,accesstheresourcesdevelopedaspartoftheADM‐OERpilotproject,anddrawuponthesupportfromthepilotproject’sInstitutionalLeaders,atUAL,UCAandUoC,whohaveagreedtoactasconsultantsforthePhase2project.3.3.3SteeringGroupandProjectSupportSteeringGroupAdamMannis:ProjectManager,UKCentreforMaterialsEducation/COREOERPhase1ProjectProf.TaraBrabazon:ProfessorofMediaStudiesUniversityofBrightonAlisonCrowe:ProjectManagerADM‐HEASubjectCentreTonyReeves:InstitutionalProjectLeader,ADM‐OERPilotProject,UniversityfortheCreativeArtsSimonAllan:CDLT,InstitutionalConsultant,ADM‐OERPilotProject,UniversityofCumbriaDebbieFlint:AcademicDeveloper,ADM‐HEASubjectCentreStephenMallinder:ProjectManager/Researcher,ADM‐HEASubjectCentreTheSteeringGroupincludingmembersofthesubjectteachingcommunityandinstitutionalleaders/supportstafffromtheADM‐OERPilotProject,willbeestablishedwiththeaimofsupportingtheproject.TheprojectSteeringGroupwillbeconsultedwiththeregardtothefocusgroupthemes,questionsandstructure,andtoassistinthedevelopmentoftheOERActionPlans.ProjectSupportInconsiderationofthecostsandschedulingofmeetingswithalargeprojectgroup,muchofthecommunicationbetweenADM‐HEAandProjectPartnerswillbeconductedelectronically.However,inordertodiscusstheaimsandresponsibilitiesoftheparticipantstheprojectmanagementwillvisit


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eachinstitutionintheearlyphaseoftheproject.Themeetingwillalsoenablepreparationforthesubsequentfocusgroup.AsecondmeetinginvolvingtheSubjectCentreanddepartmentalparticipantswilltakeplaceinthefinalmonthsoftheprojecttoenabledepartmentstoreportprojectprogressanddisseminateoutcomeswithintheirinstitution.ParticipatingdepartmentswillberequiredtoproduceabriefreportdetailingprogressondepartmentalOERpracticeandafinalprojectreportwillsynthesisetheoutcomesandfindingsofalltheparticipatingdepartments’initiatives.Ameetingoftheprojectmanagementandallparticipatingdepartmentswillbescheduledinthesecondhalfoftheprojecttoenableprojectstoshareexperiences,reviewprogressandestablishdisseminationactivities.Theprojectpartnerswillbemadeawareoftheavailablesupport–fromtheoutputsandexperiencesoftheADM‐OERPilotPhaseProjectandprogrammesupport,legal,technicaletc.throughJISC.3.4IssuestobeAddressed3.4.1CommunityofPracticeTheprojectaimstoexpandsectorunderstandingsofOERs,theircreation,useandvaluetoteachingandlearningbyofferingsupportforthesubject,andwiderHEcommunities.Theprojectaimstopromotethesharingofteachingandlearningmaterialsbynotonlybyengagingwithanextendedprojectpartnercohortbutalsobydisseminatingtheproject’sprogressandoutcomeswiththeADM‐HEASubjectCentre’sbroadernetworkthroughonlinecommunication,website,eventsandpublications.3.4.2SustainabilityThePracticingOpenEducationProjectaimstoencouragestaffwithinthepartnerinstitutionstoengageinmeaningfuldialogueatadepartmentlevelinordertoaddressthebarriersandmotivationstoOERcreationanduse.Inconsiderationofthecurrentfundingclimatethisisimportantinordertopromotelong‐termpoliciesandpracticesthatensurethereleaseofsustainableandtransparentteachingandlearningresources.TheoutcomesoftheprojectareintendedtoofferguidanceandencouragementtothewidersubjectcommunityinOERproduction,accessanduse.3.4.3CopyrightandIntellectualPropertyCreativeartsandmedialearningresourceshaveinherentconcernsregardingauthorship,third‐partycontent,copyrightandintellectualproperty.TheADM‐OERPilotProjectsoughttoaddresstheseataninstitutionallevel;toclarifyownershipofteachingmaterials,termsofemployment,commercialexploitationandstudentwork.Theoutcomesofthepilotphasecanofferguidancetothenewprojectpartnersinordertosupportlong‐terminstitutionalpoliciesandproceduresregardingOERs.


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Althoughthecreationof‘new’resourcescaninsomewayanticipatesuchcopyrightconcernstheyremainaconstantfactorinthetransmissionanduseofonlinematerials.Thepilotprojectdidproduceaseriesofdocumentsthatcanofferinformationandrecommendations:take‐downpolicies,publisher’sclearanceletters,keyagencyguidanceandcontacts,togetherwitha‘howtocreateanOER’flowchart,areintendedtobenefitthephase2project.3.5ScopeandBoundariesTheproject,althoughprimarilytargetingart,designandmediasubjects,willnotlimititsinputtothesesubjectareasbutwillencourageparticipationfromthosepartnerinstitutionswhosupportHEprogrammesintheperformingarts–drama,musicanddance.WheretheprojectpartnershaveaffiliatedcollegesthatprovideHEqualificationsinanFEsetting,thesewillbeencouragedtoattendthefocusgroupsandcontributetotheproject.3.6CriticalSuccessFactorsUsingthefocusgroupsand‘actionplans’theprojectwillworkinassociationwiththepartnersinordertoidentifykeyareasthateachdepartmentneedstoaddressinordertodevelopOERpoliciesandprocesses.Tohavefacilities,practicesandpoliciesinplacethatwillensurethesustainablereleaseofresourcesbeyondtheperiodoftheproject.Toobtainqualityassuredresourcesacrossthesubjectareasthatcanbeusedandrepurposedbythewidercommunity.

4.ProjectOutputs4.1ProjectDeliverables

• ProjectWebpagehostedbyADM‐HEA:ProjectWebsite• ProjectBlog:BlogSite• ‘OERActionPlan’specifictoeachpartnerinstitution(availableoncompletion,withpartners’

approval,tothewidercommunitythroughtheprojectwebsite• ReviewofCascademodel,developedbypartnersandprojectmanagement,andincludedin

finalreport• Partnernegotiatedoutputs,eg.projectwiki,projectnewsletter• Thenewsletterswillbepublishedontheprojectwebsite• Additionaldocuments,publishingclearancetemplates,OERguidance,copyrightandIP

checklistsandinformationpacksdevelopedthroughthepilotandphase2projects• OpenEducationalResourcesequallingaminimumof100creditsacrosstheproject

depositedinJorumOpenandinanotheropenlyaccessiblelocation(repositoryfacilitytobeidentifiedinActionPlan(institutionalresearchrepository,Moodleorsimilar)

• InterimReport


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• FinalReportsynthesisingdepartmentalreportsandincludingreviewofthesimilaritiesanddifferences,strengthsandchallengesofdepartmentalactionplans.

• JournalarticlesubmittedtotheJournalofArt,DesignandCommunicationinHigherEducation

• Conferencepresentations

5.ProjectOutcomes

• Department‐specificunderstandingsofart,designandmediaOERs;motivationsfor,andbarriersto,theircreationanduse.

• Discipline‐specificunderstandingsofart,designandmediaOERs;motivationsfor,andbarriersto,theircreationanduse.

• Strategiestoaddressthespecificneeds,motivationsandbarriersattheparticipatingdepartmentswithpotentialforbroaderapplication

• EffectiveOERpracticesandpolicieswithintheparticipatingdepartmentswithpotentialforbroaderapplication

• Asignificantnumberofart,designandmediaresourcesforaccess,useandrepurpose• AraisedprofileforOERsacrosstheart,designandmediaHEsector

6.StakeholderAnalysisEngagementwithCommunityTheart,designandmediasubjectcommunitycomprisesstaffandstudentsworkinginparticipatingdepartmentsandinstitutions,ADM‐HEA,art,designandmediahighereducationincludingpartnersfromtheADM‐OERPilotproject,andthehighereducationsectorgenerally.Ourprimaryobjectivesinengagingthesestakeholdersare:

• Tosecureinvolvementfromthosewithrelevantexperiencetoinformtheproject;• Tosecureinputfromstakeholdersintheprojects’activities:students,educatorsinart,

designandmediaspecificallyandhighereducationgenerally;• ToenablethedevelopmentofcollaborativelydevelopedOERpolicyandpracticein

participatingdepartments;• Tofacilitatethedevelopmentofhigh‐qualityopeneducationalresources;• ToprovideinformationthatcanhelpthewiderHEcommunityengagewithOERpractice

througheffectiveprojectdissemination.

Stakeholder Interest/stake Importance MethodofEngagement:Dissemination/Evaluation

JISC Projectfunder,responsibleforJorumOpenrepository,whichwillhousetheopenaccessteachinglearningresourcesmadeavailablebytheproject.

High ThroughJISCmail,projectwebpages,attendanceatevents–conferencesandworkshops.

HigherEducationAcademy

Projectpromoterandco‐developer.TheHEAiswithJISCthecentralfunderandresponsibleforthenationalsubjectcentresthataremanagingtheOER

High ThroughJISCmail,Elluminatesessions,projectwebpages,attendanceatevents–conferencesandworkshops.


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subjectstrands.

ADM‐HEASubjectCentre,UniversityofBrighton

Projectmanagement.TheSubjectCentrewillprovideprojectmanagement,guidanceandcommunication,liaisingwiththefundingbodies,participatingdepartmentsandconsultantsupport.TheoutcomesoftheprojectwillbedisseminatedtothewidersubjectcommunitythroughtheCentre’snetwork.TheProjectManagerandProjectConsultantwishtogenerateresearchoutcomesfromprojectfindings.

High NetworksMagazine,ADM‐HEAWeeklyBulletin,targetedemailcommunication,referencegroups,webpages,projectblog,AnnualForum,SteeringGroupmembership.

ParticipatingDepartments‐Management

Thedepartmentsarecommittingsignificantresourcestotheprojectintermsofstafftime.Theywillwanttoseeoutcomesthatalignwiththeirdepartmentalaspirationsandtheambitionsofitsstaff.

High StaffDevelopmentDays,Teaching&LearningDays,webpages,departmentandinstitutioncommunication–email/electroniccommunication,newsletters,projectandinstitutionalblogs,focusgroups.

OtherCascadeStrandprojects

Communicationwiththeothercascadestrandwillallowtheproject’sprogresstobeviewedandcanhelpsupporteachoftheCascadestrandparticipants

High ThroughJISC–Academyprogrammechannelsandthroughtheprojectwebpage,blogetc.wherenewsletters,actionplansandotherreportscanbeaccessed

UKOERPhase2Programme

AllOERprojectstrandscanaccess,viewandcommentupontheproject’saims,methodologiesandprogress

High ThroughJISC–Academyprogrammechannelsandthroughtheprojectwebpage,blogetc.wherenewsletters,actionplansandotherreportscanbeaccessed

Art,Design,MediaCommunity‐HETeachingStaff

Thedeliverables–resources,projectreports–willbenefitthewiderteachingcommunity.AnenhancedunderstandingofmotivationsandbarrierstoOERPracticewillprovideinstitutionswithafirmerfoundationonwhichtobuildtheirowninitiatives.

High NetworksMagazine,ADM‐HEAWeeklyBulletin,targetedemailcommunication,SCReferenceGroups,webpages,projectblog,AnnualForum,conferencepresentationsandpapers,workshops,journalarticles,steeringgroupmembership.

Art,DesignMediaCommunity–HEStudentBody

Theon‐lineresourcesmadeavailablethroughtheprojectwillenhancethesubjects’visibility,encourageengagementwithcurriculumcontentforstudentsandforpotentialstudentswishingtoenrolonart,designandmediacourses.

High Targetedemailcommunication,SubjectCentreStudentEngagementschemesandprojects.

ADM‐OERPilotProjectpartners

PartnersfromtheADM‐OERprojectwillhaveaninterestinshowcasingtheirexpertise.Theprojecthasaninterestindrawingonthisexpertise.

JISCmail,projectwebpages,projectblog,participationinSteeringGroup.


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TheGeneralHECommunity

Openaccesstoteachingandlearningtoolsoutsidethesubjectareawillpromotegreaterinter‐disciplinaryengagement.

Medium NetworksMagazine,ADM‐HEAWeeklyBulletin,targetedemailcommunication,webpages,projectblog.LinksthroughHEAmedia–webpages,JISCmail,conferencesandpresentations,journalarticles.

7.RiskAnalysisRisk Probab

ility(1‐5)

Severity(1‐5)

Score(PxS)

ActiontoPrevent/ManageRisk

Retainingprojectpartners

3 2 6 Theprojecthasspecificallytargetedindividuals,departmentsandinstitutionswhohadexpressedawishtoparticipateinOERinitiatives(withnofinancialincentive).Thelargernumberofpartnerswillmeanifoneislostitwillnotdamagetheoverallprojectoutcomes.TheADM‐HEASubjectCentrewillsendacallouttothenetworkifitisbelievedadditionalpartnersarerequired.

Staffing–retentionproblems

2 2 4 Theprojectisstructuredinawaytominimisethepressureplaceduponthepartners.KeyindividualswillberequiredtocoordinatetheprojectwithintheirowninstitutionbutgreateremphasisisplaceduponcollectiveresponsibilitywithinthepartnerinstitutionsinordertodevelopOERpractice.Rolesandresponsibilitieswillbenegotiatedwithindepartmentsduringthecourseoftheproject.Thiswillmeanthatmoretimecanbegiventodevelopingthemappropriately.

Staffing‐skills:ProjectstaffhavingtheappropriateknowledgeandunderstandingofissuesinOERcreation

2 3 6 Theprojectisintendedtoencouragecollaborationwithintheprojectinstitutionsandbetweenprojectpartnerstoensuresharingofexpertise.Theinstitutionalpartnerswillworkwiththeappropriatestafftoreleaseresources.TheresourcescreatedthroughADM‐OERPilotProjectareavailableasguidanceandsupport.JISCsupportisrecommendedtosupportspecifictechnicalandlegalconcerns.

Communication:ensuringprojectpartnersareeffectivelyinformedofprojectaims,methodologies,milestones,outcomesandsupport.

2 2 4 TheADM‐OERJISCListwasestablishedforthepilotphase,newprojectpartnerscanbeaddedtothelist.Atimetablehasbeenoutlinedtothepartners;start‐upvisitstoeachinstitutionhavebeenscheduledtoclarifyprojectexpectationsandresponsibilities.AprojectJISCmaillisthasbeenestablishedforpartnersandsteeringgroupmembers.Aproject.NewsletterhasbeensetupformonthlyprojectupdatesAProjectBlogwhicharchiveskeydocumentsandpapersfromthepilotphasehasbeenestablished.Theprojectwebpage,withkeyinformationanddocumentsincludingprojectnewslettersandupdatesisinplace.Allpartnerswillbeencouragedengagewiththeseandto


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contributeandshareinformationwitheachotherandtheprojectmanagement.

Organisational–projecttimetable

3 1 3 Thelead‐intimefortheprojectwillensuremoretimetoestablishschedules.Thetimetablescheduleincludesthreekeydaysateachinstitution:thefirstwillbeastart‐upmeetingtoclarifyaimsandresponsibilities;thesecondtoconductafocusgroup‐workshoptoestablishthedraft‘actionplan’parameters;thethirdwillbereportonprojectprogressandfindings.

Resources–toensuresufficientcreationofOERs

3 2 6 TheprojectaimstoharvestavailableresourcesasOERsforinstitutionalrepositories(orsimilar)andJorum.Eachdepartmentwillbeexpectedtoreleasetheequivalentof10‐15creditsalthoughitisanticipatedthatsomeinstitutionswillcreatemorethanothersandthetotalnumbersofOERswillbeconsiderable.ThepilotphaseproducedarangeofresourcesthatgiveguidancetoOERcreation.Thefurtheraimoftheprojectisforthepartnerstoestablisheffectivepoliciesandproceduresthatensurethelong‐termreleaseofsustainableresourcesbeyondthelifeoftheproject.

Technical:theprojectpartnershavetheappropriatetechnicalknowledgeandskillsforthereleaseofOERs

3 2 6 TheprojectaimstoestablishthemostappropriatestrategiesforOERpracticeinordertomeetdepartmentalambitionsandbuilduponexistingcapacity.ThepilotprojectprovideddifferentrepositorymodelsandarangeofOERs;theparticipatingdepartmentswillbeencouragedtodiscusstheoptions.Thestart‐updiscussionswiththepartnershaveensuredthefocusgroupsandsubsequentActionPlansincludetechnicalsupportstaffwithinthedepartment.Allmetadatainformationandstandardsutilisedinthepilotphasecanbeimplemented.

Legal:theprojectpartnershavetheappropriatelegalsupportforthereleaseofOERs

2 2 4 Thestart‐updiscussionswiththepartnershaveensuredthefocusgroupsandsubsequentActionPlansincludelegalservicessupportstaffwithinthedepartmentwhererequired.ThepilotprojectcreatedarangeofIPRandCopyrightresources,guidanceandlinks.These,togetherwithcurrentinstitutionalframeworks,willsupporttheprojectpartners.Allresourceswillbeproducedforusewithcreativecommonslicenses.InformationprovidedbyVADSandtheearlierKULTURProjectswillofferspecificart,designandmediafocusedadvice.FurtherlegalconsultationwillbesoughtthroughJISCLegalifnecessary.


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8.StandardsProjectpartnerswillutilisestandardsoutlinedbythefunders.TheProjectManagerwillbrokerinvolvementwith,andencouragepartners,totakeadvicefromJISCCETISontechnicalandmetadataissues.

9.TechnicalDevelopmentTheprojectwillworkwiththepartnerinstitutionsincludingITServicestoestablishthemostappropriateinstitutionaldigitalrepositories.TheprojectwillalsofollowtheguidelinessetdownbyJISCtodepositandtagtheresourcesinregardtotheresourcesdepositedcentrallyintoJorumOpen.TheProjectManagerwillbrokerinvolvementwith,andencouragepartners,totakeadvicefromJISCCETISontechnicalandmetadataissues.

10.IntellectualPropertyRightsTheprojectaimstosupportdepartments/institutionsindevelopingeffectivepoliciesandproceduresinordertoprovideasustainableflowofteachingandlearningresources.Theprojectwillusethefindingsandresourcesfromthepilotphase;clearanceletters,takedownpolicies,IPandcopyrightguidance,tosupportthepartnersindevelopingtheirownpoliciesforthesustainablereleaseofart,designandmediaresources.Theprojectwilloperateundercreativecommonslicenses,thekeyconditionsbeingattribution‐non‐commercial‐sharealike.(http://creativecommons.org/)TheProjectManagerwillfurtherbrokerinvolvementwith,andencouragepartners,totakeadvicefromtheOERIPRSupportTeamonIPRissues.

ProjectResources

12.ProjectManagement HigherEducationAcademy‐Art,Design,MediaSubjectCentre(ADM‐HEA)Responsibleformanagingtheproject,theSubjectCentrewillco‐ordinate,facilitateandreportuponthetasksundertakenbypartnerinstitutions.TheSubjectCentreteamincollaborationwiththeinstitutionalleaderswillarticulateanddisseminatetheproject’sobjectives,progressandfinaloutcomes.ItwillbetheroleoftheCentretoestablishclearmechanismsforcommunicationwiththepartnerinstitutions,thesteeringgroup,andthefundingbodies.Itwillsubmitbudgets,establishagreedtimelinesandfinalisetheconsortiumagreement.Thecentrewilladvise,mapandreportuponIPR/copyrightproceduresandthirdpartyissues.ItwilldisseminatedirectiveswithregardtotechnicalrequirementsandtheJorumOpenrepository.TheprojectwillbemanagedbyStephenMallinderbasedattheADM‐HEASubjectCentre.HewillbesupportedinthisbyDebbieFlint(AcademicDeveloper),withadditionalsupportwherenecessaryAlisonCrowe(ADM‐HEAProjectsManager),asmemberoftheSteeringGroup,andJennyEmbleton


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(ADM‐HEAAdministrator).TheprojectwillutilisetheJISCprojectmanagementguidelines.TheProjectManagerwill:

• Coordinateprojectactivities;developdetailedprojectplan,structureagreementswithparticipatingdepartmentsandmaintaintheschedule.

• Coordinateprojectdissemination;establishaprojectwebpageandaprojectblog.• Arrangeforappropriatemeansofcommunicationbetweenthepartners–including

electronicmail,Skype,JISCmail• EstablishSteeringGroup‐groupfunctionandstrategy• Schedule,structureandconductfocusgroups• WriteFocusGroupreports• Supportparticipatingdepartmentsindevelopingan‘OERActionPlan’• Provideaappropriateadviceandguidancethroughoutcomesofpilotphase;facilitate

supportfromprojectconsultants• Manageprojectbudget• Synthesisedepartmentalreportstoproduceinterimandfinalreports• Produceanyadditionalprojectreports,documentsandjournalarticles

Adesignateddepartmentalprojectleader,ateachoftheparticipatinginstitutions,willberesponsibleforcommunicationwithinthedepartmentandtheprojectmanagement,timetablingfocusgroups,developingandimplementingthestrategicactionplans.Fundingavailabletotheparticipatingdepartmentsmaybeusedtobuyoutstafftimeinordertosupportthesetasks.UniversityofBrightonProjectManager(PM)‐StephenMallinderhasrecentlybeenengagedastheProjectManagerfortheArtDesignMedia‐OpenEducationalResources(ADM‐OER)andco‐wroteandresearchedtherecentlypublishedLookingOut:EffectiveEngagementswithArt,DesignandMediaHigherEducationandtheCreativeIndustries‐ajointprojectbetweentheDepartmentofCulture,MediaandSportandADM‐HEAinvestigatingtherangeandnatureoftypesofHigherEducationandCreativeIndustryengagements(http://www.adm.heacademy.ac.uk/projects/adm‐hea‐projects/looking‐out).HehasrecentlycompletedaPhDinCulturalStudies,MurdochUniversity,Australiaandhastaughtonundergraduateandpost‐graduateMediaandCulturalStudiesprogrammesbothintheUnitedKingdomandAustralia.TheProjectManagerwillberesponsibleforsettinguptheprojectinfrastructure–webpages,blogs,andcommunicationsstrategy‐establishinganappropriatereportingstrategies(instititutionalvisits,partners’meetings,telephoneandelectroniccommunication)toevaluatetheproject’sprocessesandassesstheeffectivenessoftheActionPlansindevelopingsustainablepracticesandpoliciesforthelongtermreleaseofOERs.TheProjectManagerwill:schedule,structureandundertakeresearchforthefocusgroups;providesupportandadviceforthepartnersoncopyright/IPRissues,JorumOpenandthewiderOERproject,andwillberesponsibleforthesubmissionofprojectplans,interimandfinalreports.InternalConsultant‐DebbieFlintisanAcademicDeveloperatADM‐HEAwheresheco‐editstheSubjectCentremagazine,Networks.PriortojoiningtheCentre,DebbietaughtCulturalStudiesonarangeofpractice‐basedartanddesignprogrammes.DebbiehascontributedtoseveralprojectsrelatingtotechnologyenhancedlearningincludingtheJISC‐fundedprojectDistributede‐learninganart,designandmedia:http://www.adm.heacademy.ac.uk/projects/adm‐hea‐projects/distributed‐e‐


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learning‐in‐art‐design‐media,Discipline‐focusedLearningTechnologyEnhancementAcademyandthepilotOpenEducationalResourcesinArt,DesignandMediaproject.Debbiewilladviseonprojectprocesses,forexample,focusgroupresearchandprojectevaluation.Debbiewillalsofacilitatefocusgroupsandassistfocusgroupreportingandrecommendations.D.Flint@brighton.ac.uk13.ProjectPartners(i)LeedsTrinityUniversityCollege–DepartmentofMediaFilmandCultureUndergraduatecoursesinfilm,televisionandmediawithcombinedprogrammesinEnglishandmarketing.Coursesincorporateacademicandproductioncomponentswith12‐weekprofessionalworkplacementschemes.DepartmentInformation KeyProjectContact:ChrissiePoulter–HeadofMediaFilmandCulture.Biography:ChrissiePoulterEmail:[email protected] (ii)BucksNewUniversity–SchoolofDesignandCraftPartoftheFacultyofDesign,MediaandManagement,theSchoolofDesignandCraftofferscreativeindustriescoursesthatincludetextiles,videoproductionfurnituredesignandmusicmanagementSchoolInformation KeyProjectContact:RayMarrs‐PrincipleLecturerandEmployability/EnterprisecoordinatorBiography: Principle Lecturer and Employability/Enterprise coordinator in The Faculty of Design,MediaandManagementataBuckinghamshireNewUniversity.PreviousroleswithintheUniversityhaveincludedthedevelopmentandleadershipofinternationallyrecognisedBA(Hons)programmesin Textiles& SurfaceDesign, Printmaking and FineArt.Hehas beenexternal examiner/advisor tonumerous Fashion Textiles and Surface Design courses in the UK and Europe, selected as a QAAreviewer and currently part of the executive steering group for The Association of Fashion andTextilesCourse’s(FTC).FormanyyearsRayhasbeenproactivewithprofessionalorganisationsincludingTheRoyalSocietyofArts,wherehehasauthoreddesignbriefsandformedpartofthejudgingpanelfortherenownedStudentDesignAwards.Otherlong‐termpassionshaveincludedpioneeringworkinadvocatingtheimportanceofeffectivepreparationofcreative’s for theprofessionalworkplace.Thishas includedorganisingInternationalseminarpanelsaspartofmajortradeshowssuchasSurtexandICFFinNewYork and regular participation as a panel member for the New Designers Exhibition prepareseminars.RaywasalsooneofthefirstconsultantsinBusinessandProfessionalcurriculumdevelopmenttotheADM‐HEA. Currently he is part of the core delivery team and mentor for The NCGE Flying Start


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programme.InadditiontothisRayhasworkedonTheCoachinaBoxentrepreneurshipprogrammewith NESTA. Throughout his career a close link with the Design industry has been amaintainedthrough active freelance and consultancy activity including exhibiting and networking at over 40Internationaltradeshows inNewYork,FrankfurtandParis.Thishasbeenpivotal in informingandunderpinningimportantacademicdecisionsanddevelopmentsbothfrominstitutionalandpersonalperspectives.Email:[email protected](iii)DeMontfortUniversity–FacultyofArtandDesignTheFacultyoffersundergraduateprogrammesthatincludeanimation,textiles,fashion,furnitureandproductdesign.Foundationdegreesincreativedesignandproductionprogrammesareofferedatassociatedcolleges–LeicesterCollegeandNorthWarwickshireandHinckleyCollege.FacultyInformation KeyProjectContact:TinaBarnesPowell‐HeadofPostgraduateStudiesandLearningandTeachingEnhancementBiography:Keyteachingareasinclude”researchmethods;reflectivepractice;designprocess;cultureandlifestyles;professionalandinter‐personalskills;post‐graduateresearchsupervision.HeadofDesignTheoryandInnovation/HeadofQualityEnhancement,LearningandTeachingandActingHeadofDepartmentDesignManagementandCommunication.CourseLeaderBA(Hons)DesignManagementandBA(Hons)MultimediaDesignandMemberoftheEuropeanDesignAcademy,TheDesignManagementInstituteandWomeninHigherEducationNetwork TinaishaspresentedpapersatthelastfiveCLTADInternationalConferencesEmail:[email protected](iv)KingstonUniversity–FacultyofArt,DesignandArchitectureTheFacultyincorporatesarangeofschoolsthatinclude:artanddesignhistory;communicationdesign(graphicdesign,illustration&animation,filmmaking,);3‐Ddesign(fashion,product,furniture,interior/spatial,andsetdesign)andfineart.FacultyInformationKeyProjectContacts:BernadetteBlair‐DirectorofAcademicDevelopmentandReaderinStudio‐basedlearning&teaching.LucyRenton‐PrincipalLecturerandFacultyBlendedLearningLeaderBiography:BernadetteBlair

LucyRentonEmail:[email protected]


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[email protected](v)UniversityofSouthampton–WinchesterSchoolofArtAnextensiverangeofundergraduateandpost‐graduateprogrammesincluding:painting,printmaking,sculpture,fashion,textiledesign‐knit,printandweave‐newmedia,graphicdesign,illustration,designmanagement,advertisingdesignandphotography.SchoolofArtInformationKeyProjectContact:AdamProcter–TechnicalServicesOfficerBiography:TBCEmail:[email protected](vi)UniversityofHertfordshire–SchoolofCreativeArtsWorkingincloseassociationwithindustrytheschooloffersundergraduateandpost‐graduatequalificationsincluding2Dand3Ddesign,fashion,film,television,musiccomposition,technologyandmanagement.SchoolInformationKeyProjectContact:AshleyPinn–UniversityFellowandPrincipleLecturer.FacultyDisabilityCoordinatorBiography:AshleyPinnEmail:[email protected]

14.ProgrammeSupportItisanticipatedthatthetwokeyareasforprogrammesupportwillbeguidanceinIPR/Copyrightandtechnicalissues.TheprojectintendstotakeadvicefromJISCCETISandtheOERIPRSupportTeam.

15.Budget SeeAppendices16.WorkpackagesSeeAppendices

17.QualityPlanTheprojectgoalisforpartnerstoworkcloselywithdepartmental/facultystafftoensurethematerialscurrentlyavailableandtobereleasedforopenaccessarequalityassuredteaching‐learningmaterials.Theprojectmanagementwilldiscusswiththepartnerswhethertheresources


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areexistingandqualityassuredmaterialsornewresourcesthatensureQAstandardsareadheredto.Output ProjectwebpageforJISC/HEA

ProjectwebpagehostedbyADM‐HEATiming Quality

criteriaQAmethod(s) Evidenceof

complianceQuality

responsibilitiesQualitytools(ifapplicable)

October2010

CompatiblewithJISC/HEAandADMwebstandards

FollowstandardsandguidelinesprovidedbyJISC/HEAandADM

ResponsefromJISC/HEAandADM

PM

Output FocusGroupReports–whereagreedbypartnerthesewillbeopenlyavailableTiming Quality


complianceQuality

responsibilities

Qualitytools(ifapplicable)

November2010–January2011

AnappropriatereportproducedbyProjectManagementdetailingtheoutcomesofthefocusgroupsandcurrentpartnerpracticesandpolicies

Tousethefocusgroupsasameansofidentifyingcurrentstaffpracticesandpolicies.ProjectManagementwillfollowupthegroupsessionswithadditionalenquiriesfrompartnerinstitutionswherenecessary

Allinstitutionsareabletoengageindialoguethroughfocusgroupsandfeedbackadditionalinformationeffectively.

PM/ILs

Output ACTIONPLANforpartnerinstitutionsinordertoprovidetargetedsupportforOER

creation,uploadinganduse‐whereagreedbypartnerthesewillbeopenlyavailableTiming Quality


complianceQuality


January–April2011

Anappropriateplancanbeeffectivelyimplementedbythepartnerinstitutions

Tousethefocusgroupsasameansofidentifyingcurrentstaffpracticesandpoliciesanddrawinguponthesubsequentreportthe

TheinstitutionalleaderswillnegotiatewithprojectmanagementtohelpidentifymostappropriateareastotargetregardingOERcreationanduse

PM/ILs


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partnerswillseektoidentifykeyareas,andprojectfunds,tomaximiseOERpotential

Output Theuseofexistinginstitutional/departmentalrepositories,orthecreationofnew

repositoryfacilitiessuitabletohouseidentifiedresourcesTiming Quality


complianceQuality


January‐April2011

Thatrepositoriesareappropriateforuseonart,designandmediaUGprogrammesandcomplywithQAstandards.

Partnerinstitutionstoworkwithteachingandsupportstafftoensurerepositoryissuitedtohousematerials.SteeringGroupmemberswillincludeinstitutionalstafffrompilotADM‐OERProjectwhoareabletoofferadviceonrepositorydevelopment.

Theresourcesavailablecanbeaccessed,usedandrepurposedinamanner,whichdoesnotdivertfromtraditionalteachingstrategiesonUGprogrammes.

ILs

Output ThedepositingofidentifiedresourcesintheJorumOpenrepositoryTiming Quality


complianceQuality


January–August2011

Ensuringtheresourcesareappropriateforuseonart,designandmediaUGprogrammesandcomplywithQAstandards.Allresources

TofollowtheguidelinesestablishedattheinstitutionallevelandpopulatetheJorumOpenrepositorywithQAteaching‐learningmaterialsusedonart,designandmediaUGprogrammes.

TofollowguidelinesdetailedbyJISCandensuretheresourcesavailablecanbeaccessed,usedandrepurposedinamanner,whichdoesnotdivertfromtraditionalteachingstrategiesonUG

ILs


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andmetadatawillbetaggedasUKOERandtheCETISphase2projectspecifictagwithdetailsofreleasedate,authorshipandresourcetitle.

programmes.

18.ExitandSustainabilityPlanTheprojectaimstoworkwithparticipatingdepartmentsinordertohelp‘seed’OERpolicies,practicesandunderstandingswithinthehostinstitutions.Theobjectiveistohelppromotelong‐termsustainablestrategiesthatencouragethecreationanduseofOERs.TheADM‐OERprojectshowed,throughthedevelopment/modificationofparticipatinginstitutions’policies,thatanapproachthatcapitalisesondepartmental/institutionalambitionsworks.Theprojectfindingswillbesynthesisedtoproducetheprojectreportsandadditionaljournalarticlesthatcanbedrawnuponbeyondthefundedperiod.TheresourceswillbeuploadedintoinstitutionalrepositoriesandJorumOpenforcontinuingaccessanduse.

ProjectOutputs ActionforTake‐up&Embedding ActionforExitArangeofteaching‐learningresourcesdepositedintothecentralJorumOpenRepository.

AcentralrepositorythataimstobeestablishedaskeypointofaccessforHEresources

Tohaveestablishedprocessesforthecontinuedembeddingandtaggingofresourcesandtemplatesformetadata

Establishingportalsoninstitutionalwebsiteswhereresourcescanbegloballyaccessed

Tohaveestablishedprocessesforthecontinuedembeddingandtaggingofresourcesandtemplatesformetadata

Specificwebpagesandlinks(ontheSubjectCentreandpartnerinstitutions)toJorumOpenandinstitutionallyheldresourcestooutlineprojectobjectivesandoutputs.

Weblinkswillbemaintainedinordertoupdatetheprocessesandindicatetherangeofresourcesthatcanbeaccessed

Maintainweblinkstoproject,JorumOpen

ProjectWebpages–boththePilotWebpageandthePhase2Webpage

Thepagesset‐upbytheADM‐HEASubjectCentre

ThepagewillbemaintainedbytheADM‐HEASubjectCentretoprovidecontinualsupportto


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containingresources,documents,newslettersandoutputsfromprojects

subjectandHEcommunitiesinOERcreationandsupport

ProjectBlog Thepagesset‐upbythePM ThepagewillbemaintainedbytheADM‐HEASubjectCentretoprovidecontinualsupporttosubjectandHEcommunitiesinOERcreationandsupport

InterimandFinalReports TheprojectanticipatesthatthestagedreportsandoutliningofprojectprocedureswillprovideguidelinesforfutureOERinitiatives.

Theproject’sFinalReportwillprovideanappropriatesummaryofthephase2project

APPENDICES A.Workpackages

GANTCHART

WORKPACKAGES Month1 2 3 4 5 6 7 8 9 10 11 12

Sept Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug

1:ProjectPlanningandStartUp

2:ProjectFocusGroups 3:ProjectPartners’ActionPlans

4:DeliveryofActionPlansandOERIdentificationandRelease

5:Evaluation‐ReviewofProjectMethodology

6:Dissemination 7:FinalReport


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Activity StartDate

LatestCompletionDate

Outputs Responsibility

WORKPACKAGE1:ProjectPlanningandStartUpObjective:Toestablishclear,sharedunderstandingsofprojectaims,methodologies,outcomesandoutputs.Putprojectcommunicationstrategiesinplace.

1. SteeringGroupestablished 1stSept2010

30thSept2010

PM

2. Institutionalvisitsbyprojectmanagementtopartners

1stOct 15stNov Verbalreportwrittenup–commentstobeincludedininterim/finalreports

PM

3. FinalProjectPlansenttopartners 1stNov 14thNov PM4. Lettersofagreementdrafted 1stNov 1stDec Letterdraftedand

forwardedtoLegalServices–UniversityofBrightonandprojectpartners

PM/InstitutionalRepresentatives

5. LettersofAgreementfinalised 1stDec 16thDec Signedandforwardedtofunders


WORKPACKAGE2:ProjectFocusGroupsObjective:Toschedulegroupsessionswithpartners.ToenablePMtooutlineprojectobjectivesandprocesses.Togeneratedepartment‐specificunderstandingsofart,designandmediaOERs;motivationsfor,andbarriersto,theircreationanduse.Tofurtherdevelopdiscipline‐specificunderstandingsofart,designandmediaOERs;motivationsfor,andbarriersto,theircreationanduseandidentifykeyareasofsupportforeachparticipatingdepartments.Toestablishreportingprocessforfocusgroups.

1.FocusGroupPlanandSchedule 1stOct 15thNov FocusGroup PM


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designed information–make‐up,themes,aimsandstructuresenttopartnersandsteeringgroup.AvailableasPDFonprojectwebsite.

2.FocusGroupsscheduled 24thNov 31stJan2011 Focusgroupstimetablestopartners


3.FocusGroupReportssenttopartners

30thNov 28thFeb2011

FocusGroupreportsandrecommendationsproducedandsenttopartners.Usedasreferenceforfinalreports

PM

4.Partnersfeedbackonreports 30thNov 28thFeb2011

Feedbackaddedtoreport,sharedwithpartners.Usedasreferenceforfinalreports

InstitutionalRepresentatives

WORKPACKAGE3:DevelopmentofProjectPartnerActionPlansObjective:Toassistprojectpartnersindevelopinganappropriate‘ActionPlan’thatenableseachdepartmenttotargetkeyareasanddevelopsuitablestrategiesforOERengagement,creation,releaseanduse.

1.PMReportsofFocusGroupoutcomessenttopartners

Nov2010 Feb2011 FocusGroupreportsandrecommendationproducedandsenttopartners.Usedasreferenceforfinalreports

PM

2.Emailandtelephonedialoguetoassistinsupportingpartnersonkeyareas

Nov2010 Feb2011 Reportstopartnersdocumentingcommunication

PM

3.ActionPlansDrafted Feb2001 March2011 ActionPlansdraftedincludingkeyareastobetargeted,strategiesimplemented,resourcesavailabletoprojectidentified.Repositoryfacilities,orstrategiesfordevelopment,confirmed



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3.ActionPlansfinalised March2011

April2011 Reportsdrafted,writtenandapprovedbyPMandinstitutionalpartners.Includebudgettoidentifyhowfundswillbeusedinstrategicplan


4.ActionPlanssharedbyprojectpartners

Feb2011 April2011 UsingJISClistActionPlanssharedbypartnersandSteeringGroup


5.AmendmentstoActionPlans Feb2011 April2011 Amendedplanssharedand,ifagreedbypartnerinstitution,towidersubjectandHEcommunitythroughwebsite

PM/InstitutionalRepresentatives/SteeringGroup

WORKPACKAGE4:DeliveryofActionPlans,OERIdentificationandReleaseObjective:ProjectpartnerswithsupportofPMtodeliveragreedActionPlan

1.ProjectGroupMeeting–AllprojectpartnersandSteeringGroupmembers

1stMarch2011

1stMay2011 Reportofmeetingsenttoallpartnersanddisseminatedexternally

PM

2.InstitutionalVisits 1stMay2011

30thstJune2011

ReportofmeetingtoindividualpartnersbyPM


3.ImplementationofActionPlans Feb2011 Aug2011 UsingavailableprojectfundspartnerstotargetareasidentifiedinActionPlans.ImplementationofagreedstrategiesthatsupportinstitutionalrepositoryfacilitiesandreleasetheOERsidentifiedbyprojectpartners


4.Uploadresourcesintoinstitutional/departmentalrepository

Jan2011 Aug2011 Resourcesuploadedbypartners


5.UploadresourcestoJorumOpen Jan2011 Aug2011 Resourcesuploadedbypartners


6.UploadresourcesintoInstitutionalRepository

Feb2011 Aug2011 Resourcesuploadedbypartners



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WORKPACKAGE5:EvaluationObjective:Toreviewtheeffectivenessoftheprojectmethodology.ToassessthesuitabilityoftheActionPlanintargetingdepartmentalrequirementsinfulfillingpotentialforsustainableOERcreationanduse.NOTE:Theprojectmanagementwillundertaketheprojectevaluation,assessingtheCascademodel‐theeffectivenessofthemethodology‐andtheprogressmadeinmeetingthepartners’aimsidentifiedintheActionPlans.Themeetingsandelectroniccommunicationwillbeloggedand,togetherwiththeFocusGroupsreports,ActionsPlansandpartners’finalreports,willbeusedtodrafttheprogramme’sinterimandfinalreports.

1.ProjectManagementReport Continuous

Leadinstitutionwillrecordprojectprocessesasalogandthiswillbeusedasareferenceforinterimandfinalreports.Correspondencewithpartnerscanbeincludedandusedasevaluationtool.KeymilestoneswillbeaddedtoProjectNewsletterandonProjectBlog

PM

2.Face‐to‐Facemeetings Continuous

Institutionalvisitsandprojectgroupmeetingtobewrittenasreports

PM


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3.TelephoneDiscussionsContinuous

Datausedasreferenceforfinalreports

PM

4.SteeringGroupFeedbackContinuous

SteeringGroupmemberswillreceiveandcancommentuponcommunicationwithpartners,throughJISCmail,onkeyprojectoutputs(FocusGroupoutline,ActionPlans,reports)whichcanbeincludedinreports

SteeringGroup

5.FocusGroupReports30thNov 28thFeb

2011Reportsoffocusgroupfindings,sharedwithpartnersandusedasreferenceforfinalreports


6.ActionPlansFeb2011 April2011 Draftedbypartners,

andshared‐usedasreferenceforfinalreports


7.AmendedActionPlansFeb2011 April2011 Enablingallproject

partnersandSteeringGrouptoevaluateandfeedbackonActionPlans

InstitutionalRepresentatives/SteeringGroup

8.ProjectGroupmeeting1stMarch2011

1stMay2011 Discussionregardingevaluation.Informalcollectionofdata.

9.ProjectPartnerReportsJune2011 1stAugust Draftedbypartners–

enablepartnerstoreflectandreportonprojectprocessesandoutcomes.


WORKPACKAGE6:DisseminationObjective:Tosharewithprojectpartners,subjectcommunity,HEcommunityandotherkeystakeholderstheaims,processesandoutcomesoftheproject.

1.MediaEducationSummit,CityofBirminghamUniversity:ConferencePresentationintroducingtheproject

7Sept2010

Presentationslidesmadeavailablethroughprojectblog

PM

2.ProjectJISCmailsetup 1stSeptember2010

30thSeptember2010

PM


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3.ProjectwebpageonJISC/Academywebsiteincludingprojectplan

1stSeptember2010

30September2010

MechanismfordisseminationofprojectaimsandstrategiestowiderHEcommunity

PM

4.ProjectwebsiteatADM‐HEA 1stSeptember2010

30thSeptember2010

Mechanismfordisseminationofprojectaimsandstrategiestoprojectpartnersandsubjectcommunity

PM

5.ProjectBlogsetup 1stSeptember2010

30thSeptember2010

Mechanismfordisseminationofprojectaimsandstrategiestoprojectpartners,subjectandwiderHEcommunity

PM

6.ProjectNewslettersetup 1stSeptember2010

1stOctober2010

Monthlynewslettertopartnerswithupdatesandpartnercontribution.PostedonprojectwebsiteasPDF

PM

7.NetworksIssues12‐14:ADM‐HEASubjectCentretri‐annualpublication

31stAugust2010

31stAugust2011

Publicationtoprovidekeyinformationonprojecttosubjectcommunity.TheNetworkspublicationsareavailableinhardcopy(4,000printrun),downloadablePDFandnavigableonlineversion.

PM

8.ADM‐HEASubjectCentreonlinebulletin

Continuous

Fortnightlybulletintoprovideinformationandupdatesonprojecttosubjectcommunity

PM

9.ArtandDesign,andMediaandCommunicationsReferenceGroupsandSubjectCentreManagementAdvisoryBoard

Oct2010 Jan2011 Informationonprojectaims,outcomesandprogresspresentedreferencegroupsandadvisoryboardstoassistdisseminationtosubjectcommunity

PM

10.ResearchGroupPresentation–LeedsTrinity

20thSept Presentationslidesmadeavailabletoinstitution

PM

11.Journalarticle‐Toarticulateperceptionsof‘openness’inregardtoOERs,theimpactofthepilotphaseprojectandshapingofPhase2project

Oct2010 Feb2011 Journalarticle–currentlybeingdraftedandco‐written.Thejournalinformation

PM/InternalConsultantDebbieFlint/SteeringGroup


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objectives disseminatedthroughsubjectcommunitynetworkandifpossibleasonlinepublication

memberSimonAllen

12.Journalarticle–JournalarticleassessingkeythemesofPhase2project

Aug2011 Nov2011 Articletoprovidecontextualviewofprojecttowidercommunity.Thejournalinformationdisseminatedthroughsubjectcommunitynetworkandifpossibleasonlinepublication.

PM/InternalConsultantDebbieFlint

13.PresentationstootherHEIs Jan2011 June2011 AnumberofHEIs,otherthantheprojectpartners,haverequesteddepartmentalpresentationswhichoutlinetheprocessesandfindingsofthepilotandphase2projects–slidemadeavailablethroughwebsite.

PM

13.Conferencepresentations Jan2011 August2011 Slidesmadeavailabletowidercommunityfromanyappropriateconferences

PM/InternalConsultantDebbieFlint

14.Teaching&Learning/StaffDevelopmentDays

Continuous

Informationandupdatesonprojectprovidedwithinparticipatinginstitutionsthroughelectronicmailandwebsites


WORKPACKAGE7:InterimandFinalReportsObjective:Tosubmitreportonprojectprogress(Interim)processes,outcomesandanalysis(Final)

1.InterimReport March2011 Reportsubmittedtofundersandsharedbypartners

PM

2.ProjectPartnerReportsJune2011 1stAugust Reportssubmittedto

PMbyprojectpartnerleaders


3.FinalProjectReport 31stAugust2011

PM


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