Microsoft®

PowerPoint 2010

Lesson 6: Reviewing Presentations

Courseware #: 3246

Microsoft Office PowerPoint 2010

Microsoft®

PowerPoint 2010

© CCI Learning Solutions Inc. 2

Lesson Objectives

• insert, modify and delete comments

• view and hide comments

• compare and combine presentations

• prevent changes to your presentation

• mark a presentation as final

• review and edit document properties

• print a presentation

• create handouts

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PowerPoint 2010

© CCI Learning Solutions Inc. 3

Using Comments

• Use comments to

– ask questions

– offer suggestions

– request clarification

• Track comments by user initials

• Navigate through comments to add, edit and delete

• Hide comments or delete all

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PowerPoint 2010

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• Compare 2 presentations where comments not used and changes unknown

• View differences on slide or in Reviewing Pane

• Incorporate individual changes, or all changes in slide or presentation

Compare and Combine Presentations

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PowerPoint 2010

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• Set a password for opening presentation, and one for editing it.

• On the File tab, in the Info panel, click Protect Presentation, then click Encrypt with Password; or

• in the Save As dialog box, click Tools and then click General Options.

Setting Passwords

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PowerPoint 2010

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• Doesn’t prevent editing, but lets others know presentation is final version.

• Helps prevent accidental changes.

• Use for example when presentation on shared drive accessible to many.

Marking a Presentation as Final

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PowerPoint 2010

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• Presentations contain metadata: e.g. presentation’s title, author and subject

• Helps manage presentations

• Edit metadata in Document Pane

• Use Document Inspector to check for document properties

• Can remove if information is sensitive

Using Document Properties

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PowerPoint 2010

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Printing Presentation Items

• Can print:

– single slides

– a range of slides

– entire presentation

– presenter notes

• Use as handouts

• Several layouts available

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PowerPoint 2010

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Sending a Presentation to Microsoft Word

• Use to create custom layout or design for printing

• Click File, click Save & Send, click Create Handouts, and then click Create Handouts.

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PowerPoint 2010

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Lesson Summary

• insert, modify and delete comments

• view and hide comments

• compare and combine presentations

• prevent changes to your presentation

• mark a presentation as final

• review and edit document properties

• print a presentation

• create handouts

Microsoft®

PowerPoint 2010

© CCI Learning Solutions Inc. 11

Review Questions

1. How do you insert a comment?

2. How do you show all comments in a presentation?

3. How do you delete a comment?

4. What is one way to see changes made to a copy of a presentation?

5. How do you apply a password that prevents unauthorized persons from opening a presentation?

6. How can you mark a document as final?

7. How can you remove hidden and personal information from a presentation?