ppm-34 compliance with evas using deltek solutions · pdf filebaseline review of metrics...

PPM-34 Compliance with

EVAS using Deltek

Solutions

Rob Edwards, Product Director

Mike Boulton, Product Director

CONFIDENTIAL © Deltek, Inc. All Rights Reserved2

Key Objectives

Provide an overview of the DCMA metrics

Explore how to prepare for the changes

Explain what Deltek is doing today to help government contractors prepare

Discover how DCMA’s changes can drive improved processes, data quality and

ultimately, greater customer satisfaction

Overview & Background


What’s Changing and Why?

PARCA changed the thresholds (effective 1 Sept 2015) which trigger an

automatic EVMS compliance review to $100 million meaning fewer contractors

will now have compliance reviews

Why?

• Contracts are bigger

• Earned Value Management (EVM) is costly

• BBP 3 looks for ways to be more efficient and save money


What’s Changing and Why? (Cont’d)

DCMA is working to leverage technology to streamline reviews and perform

more comprehensive analysis on contractors’ data

The new approach is data driven and will probably start appearing on contracts

late next year

“Small sized center, under 10 personnel, resulted in a growing backlog of un-

validated systems”

DCMA Presentation, April 14th, 2016 to NDIA IPMD


What Does this Mean?

This change means a more thorough examination of contractors’ data (your

data) on a regular basis and higher surveillance

The new measures also provide government contractors (you) with

• Additional project insight

• Improved project process

• Higher quality data

• Overall better project management


What is the EVMS Compliance Pilot About?

Source: DCMA Update to NDIA IPMD, August 31, 2016


What is the EVMS Compliance Pilot About?

Initial pilot used source contractor data – this varies at each site

• Testing metrics in different industrieso LM Aeronautics along with major subcontractor BAE

o Raytheon Missile Systems

o GD Electric Boat

o Textron Marine and Land Systems

• Currently 132 metrics in 32 Guidelines / 4 Categories of ANSI/EIA 748o Baseline metric count was 163

o Ratio of Manual to Purely Automated is 3:2

Baseline review of metrics completed May 2016

• Complete metric testing – End of March 2017 (estimate)

• Tools in production - Oct 2017 (estimate)

So What Do the Metrics Look Like?

But 1st a note from our

“sponsor”…

Source: DCMA

Presentation to NDIA

IPMD

April 14th, 2016



98 validated out of 132

Deltek metrics will be

maintained in

compliance with DCMA

revisions.


Test Metric Specifications

Each metric has a

specification document


DCMA Metrics & Thresholds

You can find the current state of the DCMA metrics on the DCMA site

(http://www.dcma.mil/HQ/EVMS/)

You will see a list of items you can download:

How Might Surveillance Change?


Surveillance Process

From DCMA “Data Driven EVMS Compliance: Past, Present and Future” 18

November, 2015



DCMA Reorganizing

and reducing staff

w/EV duties

from 428 To 345


Surveillance Process

Key Takeaways:

• DCMA will use both the current condition (Over/Under Threshold) as well as

the trend associated with the metric to focus their attention

• Discussions indicate, tripping a metric threshold will trigger further

investigation into the issue before a CAR would be issued – giving time to

ensure it is not a data quality blip or something simple to resolve

So How Do You Get Ahead?

Lessons Learned & Preparations


Improve Your Data

Based on the draft metrics, there are certain general data

requirements/suggestions that seem prevalent:

• Control Account (CA) or SLPP (y/n)

• Work Package (WP) or PP (y/n)

• Element of Cost (EoC)


Improve Your Data

Other Data Requirements:

• Recurring Flag (R/NR/T Recurring/Non Recurring/Total) - PARCA is looking

for this on Resource/Cost data and Below the Line summary data

• Performing Entity - Need to track major contractors throughout cost system

• Several metrics look to compare the WAD data with the IMS and Cost

System representations of the data

o Can you export electronic data from your WAD system?


Build Time into CDRL Delivery

Plan your CDRL cycle to have time to run the metrics yourself before submittal

• Most clients we talk to want the capability to run the metrics and find any

issues or questions before submittal

• This means having the data, the time and the tools to run the integrated

cost/schedule/wad metrics

23

Additional Thoughts

Will Programs calculate the metrics internally or a central office?

How many people will it take to produce the data and analyze prior to submittal?

24

PARCA Note

While the DCMA is working on the

metrics and surveillance procedures,

PARCA is working to revise the

IPMR formats.

How long for approval of new IPMR

formats and UN/CEFACT XML

How long to get on contract?

**This is a DRAFT concept**

What is Deltek Doing About it?

Deltek Approach

CobraOpen Plan

Project/Program

Level Data

Acumen

wInsight AnalyticsPMO

Internal Reviewer

Acumen AcumenInternal Reviewer Internal Reviewer

Primavera

MS Project

Program Metrics

Calculated

Enterprise Analytics

WAD

(PMC)

Results

© Deltek, Inc. All Rights Reserved - Confidential. These plans represent our current

estimates on timing and functionality and may be subject to future modification.27

The Overall Plan

Enhance Cobra to provide the ‘Cost System Data’ for metrics.

Enhance Acumen to calculate the require metrics and reporting for EVAS

• Get additional Metric Data

• Develop Capability to Define and Calculate Metrics

• Develop Output

Enhance wInsight Analytics to integrate Acumen EVAS Metric results for portfolio

analysis.

Enhance PMC to export current WAD data by control account


The Overall Plan

Cobra and Acumen are key to this solution

Deltek is moving ahead through our proprietary Deltek Cost Data Exchange (DCDX)

file.

• Not waiting on PARCA to spec what DCMA decides they want.

Cobra 8.1

Acumen Export

©2016 Deltek, Inc. All Rights Reserved 30

New Integration menu


Acumen Wizard

Acumen wizard

Acumen Wizard


Map the WBS and OBS

Select the Cost sets to export

Acumen Wizard


Configurations can be saved and

reused for future exports.

Data stored in a proprietary format for

Acumen.

Acumen 8.0


Support Integrated Cost/Schedule Data


Visibility (UI) for Cost and WAD data


See Everything in One Place

• Control

Accounts

• Work

Packages

• Activities

• WAD Data

CA

WP

Act

WAD


Acumen: DCMA Metrics Defined

Acumen now has the capability to define the new DCMA

metrics

• Acumen will include the DRAFT DCMA metrics out-of-

the-box

• Acumen metrics will be maintained by Deltek to be

compliant with DCMA changes


Reporting - New Summary Metric Report

The new Summary Metric Report is like the Analyst Report on

steroids. It includes:

• All Ribbon Views containing metrics with the new Publish

flag set to true

• Each ribbon view is summarized by showing the Score to a

program summary tab.

• Intermediate levels of Metric Folders are also summarized

You don’t need to select one of the ribbon views before you

publish… we fuse what we need

• New Publish option on metrics


Reporting

Project-Summary Tab


Reporting

Organization Summary Tab


Reporting

Project-Summary Tab


wInsight Analytics – Enterprise Analytics

See the entire portfolio of programs:

Combine new EVAS metrics with

traditional analytics

Use Data Discovery to find

patterns and emerging issues

Web and mobile access



Conclusion

We are on track to deliver Cobra 8.1 with the Cost Data Export functionality by the

end of the year.

We are on track to deliver Acumen 8 with EVAS functionality by the end of the year.

We will complete plans for PMC and wInsight after their current releases are

completed.

Industry Update





Industry Update

Subsequent to RFI in Feb, DCMA posted RFQ - June 7th with expected contract to

be issued end of July 2016.

• This was delayed to end of September 2016

• Still has not been awarded

• 100% small business set-aside

Existing Deltek contract with DCMA was extended in September

• Includes Deltek Cobra, MPM, wInsight, Open Plan, and Acumen

• Already own wInsight Analytics enterprise license

• Expanded Acumen to the full suite (Fuse, Risk & 360), and increased adoption to

an enterprise license

• Added named users of Cobra and MPM


Interesting Note

• We have heard from a few contractors that are customers that SUPSHIP is already using the current draft metrics.

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