powerpoint quick note

8/10/2019 Powerpoint Quick Note

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Microsoft PowerPoint

Introduction:PowerPoint is a application used for the creation of presentations. These presentations are

laid out in a "storyboard" type fashion, where individual slides are created and formatted with

text and images. PowerPoint presentations are widely used in classrooms as note outlines for

teachers, and for project presentations by students.

The point of the slides in PowerPoint presentations is NOT to fit as much detailed

information as you can onto a single slide. ather, each slide should contain elements that

briefly sum up the major idea!s of what you will be presenting for the duration of the slide.

The style in which you create slides is completely up to you. PowerPoint allows you to

choose from a wide variety of formats that include sections such as titles, lists, images, or

charts. #ny of these can be incorporated into your presentation. The main thing to $eep in

mind, however, is that an audience will be viewing this material% it must be large enough to

read, yet not so large that it ta$es up far too much of the screen to include relevant

information.

#ll &riting Program computer classrooms come e'uipped with PowerPoint already installed

on the computers.

Opening PowerPoint:

To begin running PowerPoint, go to the (tart menu, and navigate to "Programs." ) f younavigate to the Programs menu, and from there, navigate to the *icrosoft Office applications,

you will see *icrosoft Office PowerPoint +- listed.


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About the Slides:

On any given slide in a PowerPoint presentation, you can present your information in a

variety of ways. ou can type in text using text boxes, insert images or sounds, create charts,

graphs, or lists, and ma$e text columns. /ach separate element in a slide !be it text or an

image is considered its own object, and can be moved and modified independently fromother objects in a slide. &e will get into the specifics of how to actually create these elements

in a bit, but you should $now from the start that you are not limited when creating a

slideshow.

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The Opening Screen:&hen you start PowerPoint, a number of screens and panels will appear on your screen. ou

can go in a number of directions from here.


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#cross the top of the screen, you1ll notice a toolbar that loo$s similar to ones used in word

processing program. These tools allow you to format and edit text and other elements in your

slide. &e1ll get into more detail about this toolbar later on in the tutorial.

On the left side of the screen, there1s a panel with two tabs called 2(lides3 and 2Outline3 this

allows you to view all of your slides in your slideshow as small images !in the 2(lides3

mode or as text !you can view as text if you clic$ on the 2Outline3 tab.

The panel on the bottom has more tools for editing your slides, such as 4rawing and

#uto(hapes.

The Task Pane:The panel on the right side of the screen is actually called the 2Tas$ Pane.3 #s the name

implies, it controls all the main slide control tas$s for your presentation.

)f you ever lose sight of this panel, go to the menu bar in PowerPoint, navigate to 25iew,3

select the 2Toolbars3 menu, and ma$e sure 2Tas$ Pane3 is selected.

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&hen you first open PowerPoint, the 2Tas$ Pane3 is set to display as the 26etting (tarted3

panel. This will help you in beginning your presentation.

)f you clic$ on the small triangle, you can expand the menu to see all of the sub7menus

included in the Tas$ Pane8


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ou may find the thi

potion of the menu t

useful. 9sing these you can

format the (lide :ayo

(lide 4esign !ma$e c

color schemes, and

animations, ;ustom

#nimations, and (lide

Transitions.

ll notice a change in the "6etting (tarted" panel. )t>s now

called "New Presentation," and you can also move forward, bac$, and go "home" using the

buttons on the top of the panel if you want to go bac$ and read information you may have

passed.

)n the "New" section, you can ma$e a new presentation using a blan$ presentation, a design

template, the #uto;ontent wi?ard, an existing presentation, or from a photo album. #t this


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point, we1ll describe in detail the different ways you can begin your new presentation.

lank Presentation:;lic$ on the 2blan$ presentation3 button. The panel will then give you a number of slide

layouts to choose from.

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Please note the differ$inds of objects in the

layouts8 long bars of

represent text

boxes, boxes with li

pictures in them represent image objects, and the bulleted lists

represent unordered lists.

)f you choose to select from one of these pre7made slide layouts, $eep in mind that you can

change the positioning and even delete some of the objects in the layout. Nothing is set in

stone, and you can always modify objects, even in the pre7made slide layouts.

)f you want to try to be a little more advanced, you can choose to ma$e a completely blan$slide, and then insert objects and text as you wor$ !the blan$ slide is the one at the top of the

!Content "a#outs$ area in the !Slide "a#out$ panel%&


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well as in the 2(lide3 view on the left side of your screen. )f you want to change the order of

the slides you made, simply clic$ and drag the selected slide in the 2(lide3 panel to the

desired location. Please read the 2;reate (lide ;ontent3 section for more information on how

to add content to slides.

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'esign Te(pl)n the 2New3 section

2New Presentation3 pclic$ on the 2


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create, or choose to view large preview versions of the slide designs.

#t this point, you may create new slides as needed. Please read the 2;reate (lide ;ontent3

section for more information on how to add content to slides.

B


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AutoContent )i*ard:#uto;ontent &i?ard acts li$e an interactive tutorial that will ma$e suggestions for the

creation of slides and content. )f you have never made a slideshow presentation using

PowerPoint before, then you might want to consider using this feature.

)n the 2New3 section of the 2New Presentation3 panel, clic$ on the 2


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Note: )f you no longer see the 2New Presentation3 panel, clic$ on the house !Come icon inthe panel on the right. This will ta$e you to the 26etting (tarted3 panel.


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;lic$ on the 2


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very easy to insert a new slide.

0% 1se the !New Slide$ button:

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:oo$ to the upper7right corner of the screen. ou should see a small button called 2New

(lide.3 *ade sure you are in the place in your presentation where you want to insert your

slide !to chec$, see what slide is selected in the 2(lide3 panel on the left side of your screen.

;lic$ the 2New (lid e3 button to insert a slid e under your current position in your

presentation.


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There are three sub7m

the 2(lide 4esign3 pa

4esign Templates !whhave

already discussed, ;o

(chemes, and #nimati

schemes.

;olor schemes are us

you are not already u

pre7made 4esign Tem

)f you

clic$ on the 2;olor (c

text, you will see the ;

(chemes menu8


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)f you don1t li$e any of the available pre7made color schemes, clic$ on the text at the bottom

of the panel that says 2/dit ;olor (chemes.3 # new window will pop up that will allow you

to ma$e your own custom color scheme8

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The other section of the 2(lide 4esign3 menu is the 2#nimation (chemes3 menu. &e will

discuss this menu later on in our section about slide transitions and animations. Now, let1s

learn how to insert objects and text into our newly designed slides.

Inserting Ob6ects:)n your slide, you may wish to insert objects that may not already exist. ou will have to

insert objects from scratch if you are ma$ing your slideshow from a blan$ presentation, or ifyou have used a pre7made layout and want to add in more objects. To add in a text box, an

image, or some other element, then you have to use the ")nsert" menu on the menu bar to

perform these functions.

Insert New Slide: 6o to the file menu and select )nsert GG New (lide. # new slide will be


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inserted after the slide you are currently wor$ing with !shortcut command8 ;trlH*.

00


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Insert Te,t o,: 6o to the file menu and select )nsert GG )nsert Text Kox

Insert Picture: 6o to the file menu and select )nsert GG Picture and choose from one of theoptions, depending on what type of picture you want to insert.

Clipart: ";lipart" are images that already come pac$aged with your computer. Theseare generally simple images that can be very effective when used in PowerPoint

presentation. ;lipart also functions as eye7candy for your slideshow to $eep things

loo$ing interesting. 9se the ;lipart menus to navigate through different categories of

images to find the pictures that best suit your needs.

Fro( File: ou can use the "


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Inserting a "ist:

:ists boxes are the same as any other text box. There are many ways you can create lists in

text boxes in PowerPoint.

The first way is to create a new slide and choose a slide from the pre7made layouts. ou can

recogni?e a slide with a list object box by the bulleted list.

#nother way to add a list is insert a new text box in a slide. Then, clic$ inside the box. 9sing

the formatting toolbar, clic$ on the Numbering or Kullets button.

To start ma$ing your list, simply clic$ your cursor next to the first bullet and type. To add a

new item to the list, just hit the /nter $ey on your $eyboard to begin a new line.

Insert )ordArt:

)nserting a &ord#rt element rather than regularly formatting text can give a little extra flair.

&ord#rt is essentially text effects. To bring up the &ord#rt 6allery, open up the &ord#rt

toolbar by going to the menu bar and selecting 5iew GG Toolbars GG &ord#rt. # separate

toolbar just for ma$ing &ord#rt will now appear.

0. Insert )ordArt: &hen you clic$ on the ")nsert &ord#rt" icon, a &ord#rt 6allerywindow will appear offering various styles of &ord#rt to choose from. ;lic$ on a

style you li$e and then press "O=." ou will then be ta$en to the "/dit &ord#rt

Text" window where you can type in the text for your &ord#rt image.

+. )ordArt +dit Te,t: ou can go bac$ and edit your text for &ord#rt by clic$ing onthe "/dit TextD" button. )n the window that appears, you can format the text by

modifying the font, si?e, bold and italics attributes.

-. )ordArt 8aller#: Opens up the &ord#rt gallery window !see L0.@. For(at )ordArt:


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right, and stretched justification.

J. )ordArt Character Spacing: Ky clic$ing on this icon, you can choose to have theletters in your &ord#rt either spread far apart, or pac$ed together tightly.

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+dit Te,t:To type in a text box, use your cursor and clic$ in the text box that says, ";lic$ to add title."

Once the text box is active, you can type whatever you want there, as you would in a wordprocessor. &hen you are finished typing, clic$ outside of the text box to see how your text

loo$s. ou can select the text box by clic$ing in the inside of it. &hen a text box is selected,

you can edit the text inside or move the box around and reposition it on the slide.

# text box !or any other object in PowerPoint is selected when you see the gray, bold outline

going around the object, and when your cursor turns into a cross. ou can adjust the si?e of

your text box by using your cursor to grab the "handles" that are placed around the border ofthe text box !they loo$ li$e the small white s'uares that are on each corner and on the sides of

the selected text box. 4rag the handles to where you wish to position your text box.

)f you want to change the loo$ of the text in your text box, then you must first select the text.

;lic$ inside of the text box, and then use your cursor to highlight all of the text you wish to

modify. :et>s say you want to bold the text, change the font, and give the text a new color.

ou can ma$e all of these changes using various tools for editing text in PowerPoint. The

first area which you should pay attention to is the "


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clic$ on the


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p

tt

w

t

h

t

t

are just empty

text boxes that may be leftover from a slide layout that you don>t want to use. To delete a text

box, ma$e sure the text box is selected and then clic$ on the outside border of the box. Then,

press the "Kac$space" or "4elete" buttons on your $eyboard. #lternatively, you can right7

clic$ on the text box so that the sub7menu appears and then select ";ut."

ou can also edit your text using the


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the image, or search for images of similar content. ou can choose from any of these options

if you want, or you could simply clic$ an image and then clic$ the "O=" button to insert it

into the image object box.

Please note that when you change the appearance of an image in PowerPoint, you are not

actually changing the original image file, so you don>t need to worry about changing a picture

in PowerPoint, and then override the image you already have saved.

)f you want to insert an image you have on your computer or a dis$, and don1t want to insert

a ;lipart file, then go to the menu bar and select 2)nsert GG Picture GG


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Once you have inserted an image, you can change various aspects of that image. s si?e.

(electing the image brings up a new pop7up menu called "Picture." There you can modify the

appearance of your image in a number of ways.

0. Insert Picture fro( File: Krowses your computer and inserts a saved image.+. Color: The drop7down menu here contains functions for changing the loo$ of your

image. ou can $eep the colors of the image the same, ma$e it grayscale, turn it intoblac$ and white, or ma$e it a watermar$ image.

-. More Contrast: )ncreases the intensity of color in an image.@. "ess Contrast: 4ecreases the intensity of color in an image.A. More rightness: #dds white to an image to ma$e it lighter.B. "ess rightness: #dds blac$ to an image to ma$e it dar$er.E. Crop: 9sing the ;rop tool trims a portion of an image.I. 3otate "eft ;


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0B


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Please note that it>s important not to go too overboard with slide transitions and animations.

ou don>t want to ma$e your slideshow longer than it has to be, and sometimes audiences can

be annoyed by over7usage of these effects !for example, using a flying animation effect on

every single word in a sentence.

1sing Slide Transitions:

To $eep your slide show interesting, you may want to consider applying slide transitions to

your slides. # transition is an effect used to introduce slides from one to another. ou can

access the slide transitions by going to the menu bar and selecting (lide (how GG (lideTransition. The (lide Transition panel will appear on the right side of your screen8


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0E


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Cere, you can control the type of transition used, and choose to apply it to your whole

slideshow or just an individual slide. )f you clic$ on a transition name, a preview of the

transition will play on your screen. ou can decide on a speed and duration of the transition

and even add a sound for when the slide transitions from one to another.


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"typing" or "spinning" on to the screen. 5iew the #nimation (chemes by going to the menu

bar and selecting (lide (how GG #nimation (chemes.

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# panel containing al

animations you can u

appear in the 2(lide 4panel

on the right of your sc

*a$e sure you have selected an object. Then choose a Preset #nimation from the list. )f you

clic$ on an animation name, you can preview the animation on your screen.

1sing Custo( Ani(ations:


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)f you feel li$e doing more advanced wor$ with animations, you can choose to ma$e your

own special effects to apply to objects. 6o to the menu bar and select (lide (how GG ;ustom

#nimation. The custom animation options will appear in the 2(lide 4esign3 panel on the

right side of the screen. Play around with all of the different options until you come up with

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something you li$e.

come up with just abo

$ind of combination otransitions,

directions, timing, and

grouping of

wordsFlettersFobjects.

Set 1p Presentation:

&hen you have finished your slide show presentation, you can do a bit of prep7wor$ before


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you view your presentation. 6o to the menu bar and select (lide (how GG (et 9p (howD

The


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Cere, you can specify various options for how your presentation will by. ou can set the

!Show t#pe$ =who is #our audience>%- which slides to show- if #ou want #our show to loop or

play once, how to advance your slides, and set the slide show resolution.

Once you have set up something you are happy with, you can view your slide show

presentation.

9iew /our PowerPoint Presentation:

ou can view your slide show presentation in a number of ways8 you can press


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)n the Print window, go to the menu near the bottom of the window called "Print what," and

select Candouts. Then, in the Candouts pane !which can be found directly next to the "Print

&hat" menu, select how many slides you want to be printed on one page.

To print out slides on their own individual pages, go to the menu bar and select


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)n the dialogue box that appears, give your slide show a name !save the file with the

extension ".html". PowerPoint will save your slide show as an CT*: document, with all of

your slides as individual files saved in a folder !PowerPoint creates the folder automatically.

To view your PowerPoint as a web page, use &indows /xplorer to browse to the saved

PowerPoint .html document saved on your computer, and open it in &indows /xplorer. #

web browser will open up with your slide show as a web page displayed.

The actual slides will appear in the right frame of the screen. ou can navigate from slide to

slide using the lin$s listed in the left frame of the screen.

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