powerpoint presentation to accompany go! with microsoft ® office 2007 introductory chapter 8
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PowerPoint Presentation to Accompany GO! with Microsoft ® Office 2007 Introductory Chapter 8 Special Document Formats, Columns, and Mail Merge. Objectives. Collect and Paste Text and Graphics Create and Format Columns Use Special Character and Paragraph Formatting Insert Hyperlinks - PowerPoint PPT PresentationTRANSCRIPT
with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 1
PowerPoint Presentation to AccompanyGO! with Microsoft® Office 2007 Introductory
Chapter 8Special Document Formats, Columns, and
Mail Merge
with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 2
Objectives• Collect and Paste Text
and Graphics• Create and Format Columns• Use Special Character and Paragraph
Formatting• Insert Hyperlinks• Insert a SmartArt Graphic• Preview and Save a Document as a Web
Page
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Collect and Paste Text and Graphics
• Use copy and paste for a single selection of text without displaying the Office Clipboard task pane.
• The Office Clipboard must be displayed to collect and paste a group of graphics or selected text blocks and paste them into a document.– Office Clipboard holds up to 24 items.– Office Clipboard task pane displays a preview of
each item.
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Collect and Paste Text and Graphics
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Collect and Paste Text and Graphics
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Create and Format Columns
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Create and Format Columns
• Limit columns to three or less for an 8.5 x 11-inch paper in portrait orientation.– Word spacing looks awkward in very
narrow columns.– With multicolumn format, justified text is
preferable.
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Create and Format Columns
• Insert manual column breaks to:
– Adjust columns that end or begin awkwardly
– Make space for graphics or text boxes
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Create and Format Columns
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Use Special Character and Paragraph Formatting
• Special text and paragraph formatting:– Will help to emphasize specific text– Provides a more professional appearance
• Various ways to call attention to specific text:– Place a border around a paragraph– Shade a paragraph
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Use Special Character and Paragraph Formatting
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Use Special Character and Paragraph Formatting
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Insert Hyperlinks
• Hyperlinks are text or graphics that you click to move to:– A file– Another page in the current Web site– Another page in a different Web site– An e-mail address
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Insert Hyperlinks
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Insert Hyperlinks
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Insert a SmartArt Graphic• SmartArt graphics are designer-
quality visual representations of information and can be chosen from many different layouts.
• Insert a SmartArt graphic:– To more effectively communicate your
messages or ideas– To add visual appeal to a document or a
Web page
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Insert a SmartArt Graphic
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Preview and Save a Document as a Web Page
• A created document can be used as a Web page.
• Use preview to see what the page will look like in a Web browser such as Internet Explorer.
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Preview and Save a Document as a Web Page
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Covered Objectives• Collect and Paste Text
and Graphics• Create and Format Columns• Use Special Character and
Paragraph Formatting
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Covered Objectives• Insert Hyperlinks• Insert a SmartArt Graphic• Preview and Save a Document as a
Web Page• Create Mailing Labels Using
Mail Merge
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Create Mailing Labels Using Mail Merge
• Mail merge uses a main document and data source.
• The main document includes text and formatting that remains constant.
• The data source:– Includes names and addresses.– Names and addresses can come from a Word
table, an Excel spreadsheet, or an Access database.
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Create Mailing Labels Using Mail Merge
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Create Mailing Labels Using Mail Merge
• Mail Merge Wizard: – The easiest way to perform a mail merge– Asks questions:
• Creates labels based on your answers• Walks you step-by-step through a process
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Create Mailing Labels Using Mail Merge
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Create Mailing Labels Using Mail Merge
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Create Mailing Labels Using Mail Merge