powerpoint presentation€¦ · •unit price transactions only. common billing issues –fixed...
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CP-19:Costpoint Setups –Understanding How Proper Setups Affect Your Billing
Katie Schlachter, The MIL CorporationStacey McCarver, Deltek
Introductions
• Stacey McCarver, Deltek• Select Care Advisor • Premium Support Services• 30 years experience with Government Contracting Software• 19 years at Deltek
• Katie Schlachter, MIL Corp• AP Manager/COSTPOINT Administrator• 17 years of GovCon experience• Contracts/Projects Set Up and Billing Expert• Time and Expense Administrator
Deltek Certifications
Take Away Goals:
• Help Solve the Annoying daily problems that slow down Billing
• Best Practices for Billing Formulas• Troubleshoot Billing
Billing formulas Available in Costpoint• Cost Incurred Plus Fee on Cost• Cost Incurred Plus Fee on Hours• Enter Bill Manually• LLR W/Fee Plus Non-Labor W/Burden W/Fee• Labor Cost Times Multiplier Plus Non-Labor Times Multiplier (Cost)• Labor Cost Times Multiplier Plus Non-Labor Times Multiplier (Hours)• Loaded Labor Plus Non-Labor Plus Burden on Non-Labor• Loaded Labor Plus Non-Labor W/Burden W/Fee• Loaded Labor Rate• Loaded Labor Rate Plus Cost Incurred on Non-Labor (T&M)• Loaded Labor W/Burden W/Fee Plus Non-Labor W/Burden W/Fee• Manual Bills with Unbilled Detail• Progress Payment• Rate Scheduled Times Multiplier Plus Non-Labor Cost Times Multiplier• Unit Transactions Only
Billing formulas Available in Costpoint
Billing formulas chosen by MIL:
Most Used Billing Formulas by MIL
• CPFC – Cost Incurred Plus Fee on Cost• CPFH – Cost Incurred Plus Fee on Hours• LLRCINLB - Loaded Labor Plus Non-labor Plus Burden On Non-labor• LLRCINL - Loaded Labor Rate Plus Cost Incurred On Non-labor (T&M)• UNIT – Unit Price Transactions Only
Billing Setup
Billing Setup Screen
Billing Setup Screen
Billing Setup Screen
Billing Setup Screen
Billing Formulas
Cost Plus Billing Formulas
Cost Plus Billing Issues
• Incorrect Setup can cause over-accrual of fee• LOE – Cost Plus fee on Hours• CPFF- Cost Plus Fee on Cost
• Special considerations when changing Billing formulas• Delete Open Billing Detail• Double Billing will occur
• Handling unbillable cost• Set up Unbillable Charge code for Labor• Move ODC’s/Travel to non-billable GL Account
Most Common T&M Billing Formulas
• Loaded Labor Plus Non-labor Plus Burden On Non-labor• Loaded Labor Rate Plus Cost Incurred On Non-labor (T&M)
Most Common T&M Billing Issues
• Has the Define Rate Sequence Been Completed• Were Rates Entered in Link Project Labor Category Rates to Project• Complete The Load Labor Rates Process• Are the hours within the POP• How to check if the rates are loaded
Common Billing Issues – T&M
Has the Define Rate Sequence been Filled out?
Common Billing Issues – T&MAre your Bill rates the same for all projects? If so use this screen to set them up.
Common Billing Issues – T&MWere the Rates entered in Link Project Labor Category Rates to Project?
Common Billing Issues – T&MWere the Rates entered in Link PLC Rates to Employee/Vendor?
Common Billing Issues – T&M
Has the Load Labor Rates Process been completed for the correct Period?
Common Billing Issues – T&M
• Are the hours within the POP?
Common Billing Issues – T&M
Most Common Fixed Price Billing Formula
• Unit Price Transactions Only
Common Billing Issues – Fixed Price
• Scheduled Billing
• Milestone Billing
• Once Setup typically not a lot of issues
• The Bill Date
Common Billing Issues – Fixed Price
• Does the Schedule have the correct Dates?• Is the bill date on or after the Date to bill in Manage Project Billing
Information
• Is there travel cost incurred? If so, 2 ways to handle it• Add a line to the schedule for the travel amount
• Set up billing at the lowest level, so that you can bill the fixed price Labor and the travel/ODC with Burdens
Fixed Price Billing
• Unit Transactions
Fixed Price Billing
Non-Contract Type Specific
Billing Setup Issues
• Other Lines – How to correct
• Transactions Not showing in Open Billing Detail
• Project Ceilings
OTHER Line
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OTHER Line
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Transactions not in Open Billing Detail
Cause – Cost were posted before the billing formula was set up
How to fix it- Run Open Billing Detail Utility
Ceiling Issues
Are Ceilings on the Level with Funding?
POP QUIZ!!
Other Line Showing on the Invoice
T&M No Hours/Rates
Fixed Price – No Schedule Billing
Invoice is over Ceiling
Questions?
Need to contact us?