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3/9/2017
1
Linking Physical Therapy Concussion
Management Practice to Research
and Research to Practice
Catherine Quatman-Yates,PT, DPT, PhD
Jason Hugentobler, PT, DPT, SCS, CSCS
OPTA 2017 Annual Conference
March 24, 2017
Disclosures• Catherine Quatman-Yates
– Member of APTA sponsored Concussion CPG Development Team
– NIH KL2 grant, Ohio EMS Grant (2), Cincinnati Children’s Research in Patient Services PS2 Grant, Cincinnati Children’s Trustees Program Award (2), OPTA Research Grant
• Jason Hugentobler– Evidence in Motion Concussion Program Faculty
– Ohio EMS Grant (2), Cincinnati Children’s Trustees Program Award (2)
Acknowledgements• Brad Kurowski, MD, MS
• Shari Wade, PhD
• Richard Ittenbach, PhD
• Mark Paterno, PT, MBA, PhD
• Tracy Glauser, MD
• Michael Riley, PhD
• Annie Lennon, PT, DPT
• Meredith Vegh, PT, DPT
• Barbara Janiszewski, PT, DPT, SCS
• Katie Hugentobler, PT, DPT, MBA
• CCHMC OTPT leadership and staff
• CCHMC sports medicine physicians and staff
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Learner Objectives
• Identify at least one potential opportunity to
bridge the evidence practice gap for concussion
management within your clinical practice or setting.
• Identify at least one potential barrier and
corresponding strategy to bridge the evidence
practice gap for concussion management within
your clinical practice or setting.
INTRODUCTION
Infr
astr
uctu
re
TBI (starting with mild)
EBP in Healthcare• 1992: “Evidence based medicine” introduced by Guyatt to shift
emphasis in clinical decision making from “intuition, unsystematic, clinical experience, and pathophysiologic rationale” to scientific, clinically relevant research”
• 1996: Sacket et al.—Emphasis on a combination of clinical expertise and patient’s preferences
• 2008: US Congress asks IOM to undertake a study on best methods used in developing clinical practice guidelines; IOM report—standards should be created, mechanisms should be created to support EBP practices
• 2011: IOM publishes Clinical Guidelines We Can Trust; Guidelines.gov embraces the standards
• 2013/14: IOM standards revised with greater emphasis on better transparency of systematic review process and synthesis processes and the processes used to form guidelines
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Recognized EBP Barriers
• There is no adequate evidence available
– Or there is but clinicians may...
• Be unaware
• Disagree with it
• Have trouble accessing it
• Have trouble knowing how to apply it
• Experience cultural and/or system barriers
1990 1995 2000 2005 2010 2015 2020
1992: “Evidence-based medicine
introduced by Guyatt to shift
emphasis in clinical decision making from “intuition, unsystematic, clinical
experience, and pathophysiologic
rationale to scientific and clinically
relevant research.
2008: Congress asks
IOM to undertake study
on best methods for developing CPGs. IOM
reports standards
should be established
2011: IOM publishes
Clinical Guidelines
We Can Trust; Guidelines.gov
embraces the
standards.
2013/14: IOM standards were
revised with greater emphasis
on better transparency of evidence search, appraisal,
synthesis, and recommendation
formation.
2005: Leadership
made commitment
to cultivate EBP culture
Cincinnati Children’s Division of OTPTTR Evidence Based Practice Journey
2006: Division published
first CPG (followed by
nearly 40 more and counting)
2010: Embraced
improvement science
methods/projects
2013: Began work in
chronic care outcomes
improvement, registry creation, population
management.
Growing Recognition of Need for Implementation, Not Just Awareness
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Scientific Discovery and Dissemination
Discovery Identification
and Synthesis
(BESts and Guidelines)
Discovery Integration and Care Quality
Improvement
Practice-Based
Evidence Discovery
-7 PhD trained clinicians, more in
progress
-$$$ in Grant Funding
-70 peer-reviewed publications
-35 EBP Guidelines/BESt
Statements
- IRB Approved Registry and Pilot
Project Data Extractions in
Progress
10 RCIC Teams
8 I2S2 Projects
2 AIM projects
1 COI Success
Percentage of CMT Patients Achieving Full Resolution within 6 Months
Strenk, Kiger, Hawke, Mishnick, Quatman-Yates. Physical Therapy Journal. (In Press)
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Scientific Discovery and Dissemination
Discovery Identification
and Synthesis
(BESts and Guidelines)
Discovery Integration and Care Quality
Improvement
Practice-Based
Evidence Discovery
CHEAPER
BETTER
FASTER
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Self-Assessment Activity
Practice-Based
Evidence (PBE):
High capacity to
generate evidence
at the point of care
Practice
Research
How Can We Work Together to Build Evidence-
Practice Bridges?
Evidence-Based
Practice (EBP):
High capacity to
integrate evidence
at the point of care
Supportive
Infrastructure
(QI)
Supportive
Infrastructure
(Research)
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MOTIVATION ABILITY
Personal Personal
Social Social
Structural Structural
2016 © Cincinnati Children's Hospital Medical Center. All rights reserved.
James M. Anderson Center for Health Systems Excellence
Motivation Ability
Personal
Social
Structural
What is your practice setting already doing well in terms of bridging the evidence-practice gap?
2016 © Cincinnati Children's Hospital Medical Center. All rights reserved.
James M. Anderson Center for Health Systems Excellence
Motivation Ability
Personal
Social
Structural
Opportunities for bridging the evidence-practice gap in your practice setting?
3/9/2017
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2016 © Cincinnati Children's Hospital Medical Center. All rights reserved.
James M. Anderson Center for Health Systems Excellence
Key Limitations and Barriers
Brief Recap…
Infr
astr
uctu
re
TBI (starting with mild)
Way back when…
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Cultural Shifts and Study Boom
An estimated 1.6 - 3.8
million people sustain
TBIs each year in the
U.S.
The majority are mild
TBI or concussions.
Head injuries ≠ Brain injuries.
Conventional imaging may NOT
capture structural damage.
MOST mild TBIs result in only
short-term functional limitations.
10-30% of mild injuries result in
prolonged symptoms and
functional impairments.
For those with prolonged
symptoms—it can be very
DISRUPTIVE to the child’s and
family’s daily life.
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TBI is one of the most prominent known environmental risk
factors for long-term neurodegenerative sequelae…
Rebekah Mannix—Prognostic Biomarkers and Genetic Markers in Ped. Concussion (Figure courtesy of Ron Hayes)
Not just a “brain” injury
• Musculoskeletal system
• Vestibular system
• Oculomotor system
• Sensorimotor processing
• Motor coordination
• Exertional/autonomic adaptation
And these are just
the systems, PTs
are most directly
concerned with…
e.g., Ontario Neurotrauma Foundation Guidelines for Concussion 2013; Marshall et al.
Clinical Practice Guidelines for mild traumatic brain injury and persistent symptoms. 2012. Canadian Family Physician; Department of Defense Clinical Practice Guidelines
for Management of Concussion /Mild Traumatic Brain Injury 2009.
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Body of Evidence Surrounding
PT Concussion Assessments
All mTBI Studies
Diagnostic Evaluation
and Medical Management
PT Scope of Practice
Valid and Reliable for Our Needs?
If designed for the
sideline, how useful is
it for us in the clinic?
It may be able to capture
impairments acutely and at
a population level, but how
does this translate into
individual patients?
Is this truly within a PT’s
scope of practice?
Proliferation of options, but
very few direct
comparisons—can we really
say one is better than the
other?Can we simply borrow from
other PT assessment
techniques, even though
studies specific to
concussion have not been
done?
An assessment technique
may be more sensitive from
a research perspective, but
does the benefit outweigh
the cost of implementation?
Body of Evidence Surrounding PT
Interventions for Concussions
All mTBI Studies
Diagnostic Evaluation
and Medical Management
PT Scope of Practice
Valid and Reliable for Our Needs?
8 studies…a few
more since then
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2011 2013 2015 2017
PT Role: Call
Over BESS
Tests
PT Concussion
Evaluate and
Treat
Implementation
and Spread
TBI Identified as
Top Condition
with Formation
of Community of
Practice
Bi-annual Staff
Updates and
Training
First
Concussion
Publications
and Funded
Grants
2013:
30 Scheduled
PT Visits,
8 Completed
2016:
173 Scheduled
PT Visits,
168 Completed
-Katie invited to
join APTA CPG
-Jason invited to
join EIM Faculty
First PBE study
conducted and
submitted for
publication
2011 2013 2015 2017
PT Role: Call
Over BESS
Tests
PT Concussion
Evaluate and
Treat
Implementation
and Spread
TBI Identified as
Top Condition
with Formation
of Community of
Practice
Bi-annual Staff
Updates and
Training
First
Concussion
Publications
and Funded
Grants
2013:
30 Scheduled
PT Visits,
8 Completed
2016:
173 Scheduled
PT Visits,
168 Completed
-Katie invited to
join APTA CPG
-Jason invited to
join EIM Faculty
First PBE study
conducted and
submitted for
publication
7 years later
-8 published manuscripts
-1 more in press
-1 under review
-$811,000 in grant funding
-20+ National/International presentations
CCHMC PT Concussion
Management Program
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Evidence-based classification
system Ellis MJ Brain Injury 2015
Post-concussion classification
Ellis et al. 2015
• Physiologic post-
concussion
disorder (PCD)
• Vestibulo-ocular
PCD
• Cervicogenic PCD
Our proposal
• Physiologic
• Vestibulo-ocular
• Sensorimotor
• Cervicogenic/MSK
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What are we seeing?
• “Typical” Athlete vs Athlete with PCS– Typical athlete will progress through RTP stepwise progression
– Pass all Concussion Testing
• Athlete with Post-Concussion Syndrome– PCS can occur in up to 14% of athletes 6-18 – OLD DATA (pre 2010)
• Between 20-30% at CCHMC have prolonged recovery
• Zemek et al. 2016 – Pediatric Emergency Research Canada (PERC)
– 3063 pts from 8/13 – 10/14 883 (31%) had persistent post-concussion symptoms 28 days later
– WHO = 3 or more symptoms for > 6 weeks
• Headache, dizziness, fatigue, irritability, insomnia, concentration difficulty, memory difficulty
– Predictors of protracted recovery (Lau, 2011)
Role of PT CCHMC Model
Call Over Tests
and Measures
Postural Control
• Why?– Control of posture requires the CNS to process
and integrate information from visual, somatosensory and vestibular systems to produce an appropriate and coordinated response
– Concussion injuries can often disrupt or lead to changes in these processes (Guskiewicz, 2011; De Beaumont et al., 2011;
Cavanaugh et al., 2006; Riemann, et al., 2000)
– Injury to corticospinal tract and corticoreticularpathway associated following mTBI (Lee HD, Jang SH 2015, Jang SH, Kim
SY 2015)
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http://instruct.uwo.ca/anatomy/5
30/motor.htm
Balance Error Scoring System
http://emt.bu.edu/em610/em610_ol_spring_2008/mtoda125/reco
very.html
Balance Error Scoring System
• Equipment needs:– Foam pad
– Stop watch
– Spotter
– BESS testing protocol
– BESS score card
• Stance positions: bipedal, single limb, tandem– Floor/ground surface
– Foam surface
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Balance Error Scoring System
• Each trial is 20 seconds
• Errors include:
– Moving hands off iliac crests
– Opening eyes
– Step, stumble or fall
– ABD or FLX of hip beyond 30º
– Lifting forefoot or heel off of the testing surface
– Remaining out of the proper test position for ˃ 5 seconds
Limitations to BESS
• Designed as a sideline test (3-5 days post-injury)
• Our patients are often 5+ days post-injury
• Tested with college athletes
• Hip strength had likely stabilized vs. maturational changes
• Pre-season baseline assessments vs. normative estimates
• Need for challenging stances
• More difficult for youth?
• Observer-rated
• Too subtle to detect with eye? Rater reliability issues?
• Learning Effects
Role of PT CCHMC Model
Call Over Tests
and Measures
Full Evaluation
and Treatment
Athletes with
Protracted
Recovery
• Activity/Exercise
Tolerance
• Balance Training
• Vestibular Therapy
• Gaze Stability
• Dual Tasking
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King-Devick (K-D) test
• Rizzo et al. “methodology for assessment of normative data for the king-devick test”
– Slowed reading times acutely concussed
– Looked at normal behavior of eyes
– 12 controls• K-D reading time 51.24 (+/- 9.7) seconds
• Total of 145 saccades (+/-15)
• Average peak velocity 299.5 deg/s
• Subjects with fewest saccades tended to blink more causing larger missed data/errors
History• Timeline of events (Pt and Parent)
– When did injury occur
– Injury mechanism
– Description of onset of symptoms
– Description of current symptoms
• Previous concussion/head injury history
• Previous lower extremity or spinal injury
• ADHD/other health-related concerns
• Activity level prior to injury (sports, school, etc)
• Pertinent family history
Rehab A Z
1. Symptoms/Vitals– Beginning and periodic
2. Aerobic Exercise
– Manual Therapy
– Stretching
– Strengthening/Resistance
– Sport-specific/Interval training
– Balance/Vestibular/Oculomotor
3. Patient Education
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http://max-form.com/a-simple-workout-intensity-scale-rpe/
Vitals are VITAL
Light Aerobic Exercise
• Growing literature
• Prolonged rest can lead to deconditioning, depression, and fatigue
• Sub-symptom exercise may be beneficial(Leddy, 2007, Leddy 2010, Vidal 2012)
• Consensus recommends intensity of < 70% of maximum predicted
heart rate (McCrory et al., 2012)
– Study by Leddy et al. used 80% of symptom threshold HR
Aerobic Exercise
• Mode of Exercise– Bike
– Treadmill
– Clinic Area
– Elliptical
– Swimming
• Intensity of Exercise– HR
– Perceived Exertion
• Time
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http://www.youthsportsny.org/injury-reports/
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Symptom Re-assessment within
session
Pay attention to:
• Headache
• Nausea
• Balance problems
• Dizziness
• Fatigue
• Sensitivity to light/sound
• Feeling slowed down
• Visual problems
Don’t pay attention to:
• Trouble falling asleep
• Sleeping more/less
• Irritability
• Sadness
• Nervousness
• Feeling more emotional
Cognitive Symptoms
• Attention Problems
• Memory dysfunction
• “Fogginess”
• Fatigue
• Cognitive slowing
Somatic Symptoms• Visual Problems
• Dizziness
• Balance Difficulties
• Headaches
• Light Sensitivity
• Nausea
Emotionality• More emotional
• Sadness
• Nervousness
• Irritability
Sleep Disturbance•Difficulty falling asleep
• Sleeping less than usual
Factor Analysis, Post-Concussion Symptom Scale (Pardini, Lovell, Collins, 2004)
N=327, High School and University Athletes Within 7 Days of Concussion
Rehab A Z
1. Symptoms/Vitals– Beginning and periodic
2. Aerobic Exercise
– Manual Therapy
– Stretching
– Strengthening/Resistance
– Sport-specific/Interval training
– Balance/Vestibular/Oculomotor
3. Patient Education
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Manual Therapy
• Joint Mobility– Upper vs Lower Cervical
– Upper Thoracic
• Soft-tissue Mobility– Suboccipital region
– Scalenes
– Upper Trapezius
– Levator Scapulae
– SCM
• Headaches
Cervicogenic Headache (CEH)
• Systematic Review 2012 (Chaibi)– 7 RCT’s
• Physiotherapy
• Cervical spinal manipulative therapy (SMT)
– RCT’s suggest that physiotherapy and SMT mightbe an effective treatment in management of CEH
• Other causes of headache– Tension-type
– Migraine
– Autonomic Dysfunction
Headaches
Mig
rain
e •Recurrent
•Lasts 4-72 hours
•Unilateral and usually frontotemporal (can be bilateral especially in children <18 y/o)
•Pulsating quality
•Moderate to severe intensity
•Aggravated by routine physical activity
•Often associated with nausea, photophobia, phonophobia
•With or without aura
•Premonitory and resolution symptoms can include neck pain and stiffness
Tensio
n H
eadache •Recurrent
•Lasts minutes to days
•Typically bilateral
•Pressing/tightening in quality
•Mild to moderate intensity
•Does not worsen with routine physical activity
•Not associated with nausea but photophobia or phonophobia may be present
•Associated with myofascial tender spots
Cerv
icogenic
Headache •Tension type headache
associated with pericranial tenderness
•Evidence that pain is attributed to a neck disorder or lesion within the cervical spine or soft tissues
•Clinical features may include neck pain, focal neck tenderness, hx of trauma, mechanical exacerbation of pain, unilaterality, shoulder pain, decreased cervical ROM, nausea, photophobia, phonophobia
•Pain resolves within 3 months of successful treatment of the underlying cause
*International Headache Society Classification of Headache Disorders 3rd ed.
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Stretching/Strengthening Exercise
• NO Evidence in Concussion– Ylinen et al. 2010 RCT – Neck Ex and CEH
• Stretching was LESS effective alone than when combined with muscle endurance and strength training
• Focus on DNF’s and Scapula
• Mechanism of Injury:– Whiplash
– Rotational
• Posture Presentation
http://ptjournal.apta.org/content/ptjournal/85/12/1349/F2.small.gif
Deep Neck Flexor Endurance Test
• Range of norms
– 20-40 seconds
• Neck pain
– 20-25 seconds
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Strength Training
• Follow stepwise progression– Light resistance initially
• Set parameters– Sets, reps, resistance, rest times
• If asymptomatic during ex progress– Need to account for cumulative effect of exercise
• Collins et al 2014 6600 HS athletes– Concussed vs uninjured
• Smaller mean neck circumference
• Small mean overall neck strength
Vestibulo-ocular dysfunction in
pediatric SRC Ellis MJ, et al. J Neurosurg Pediatr 2015
• 76% acute SRC (less than 30 days)
– 29% criteria for VOD
• 24% post-concussion syndrome
– 63% criteria for VOD
• Evidence of VOD acutely greater
chance of developing PCS
VOMS
• Designed for use with subjects ages 9-40
– When used with patients outside this age
range, interpretation may vary
• Abnormal findings or provocation of
symptoms with any test may indicate
dysfunction
– Help to guide treatment
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VOMS Equipment
• Tape measure (cm)
• Metronome
• Target w/ 14 point font print
– Provided to each of the satellites
– Re-usable tongue depressor with “E”
• Scoring sheet
• Instruction reference sheet
VOMS
• Baseline symptom assessment 0-10 scale
– Headache
– Dizziness
– Nausea
– Fogginess
VOMS
Smooth Pursuits
• Test the ability to follow a slowly moving target
• The patient and the examiner are seated
• The examiner holds a fingertip at a distance of 3 ft. from the patient
• The patient is instructed to maintain focus on the target as the examiner moves the target smoothly in the horizontal direction 1.5 ft. to the right and 1.5 ft. to the left of midline
• One repetition is complete when the target moves back and forth to the starting position, and 2 repetitions are performed
• The target should be moved at a rate requiring approximately 2 seconds to go fully from left to right and 2 seconds to go fully from right to left
• The test is repeated with the examiner moving the target smoothly and slowly in the vertical direction 1.5 ft. above and 1.5 ft. below midline for 2 complete repetitions up and down
• Again, the target should be moved at a rate requiring approximately 2 seconds to move the eyes fully upward and 2 seconds to move fully downward
• Record: Headache, Dizziness, Nausea & Fogginess ratings after the test
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VOMS
• Smooth Pursuit PRACTICE
VOMS
• Saccades- horizontal and vertical
– Test the ability of the eyes to move quickly
between targets
– Patient and examiner are both seated for
testing
VOMS
• Horizontal saccades– The examiner holds two single points (fingertips)
horizontally at a distance of 3 ft. from the patient, and 1.5 ft. to the right and 1.5 ft. to the left of midline so that the patient must gaze 30 degrees to left and 30 degrees to the right
– Instruct the patient to move their eyes as quickly as possible from point to point
– One repetition is complete when the eyes move back and forth to the starting position, and 10 repetitions are performed
– Record: Headache, Dizziness, Nausea & Fogginess ratings after the test
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VOMS
• Vertical saccades– Repeat the test with 2 points held vertically at a
distance of 3 ft. from the patient, and 1.5 feet above and 1.5 feet below midline so that the patient must gaze 30 degrees upward and 30 degrees downward
– Instruct the patient to move their eyes as quickly as possible from point to point
– One repetition is complete when the eyes move up and down to the starting position, and 10 repetitions are performed
– Record: Headache, Dizziness, Nausea & Fogginess ratings after the test
VOMS
• Horizontal and Vertical Saccade
PRACTICE
VOMS
• Convergence– Measure the ability to view a near target without double vision
– The patient is seated and wearing corrective lenses (if needed)
– The examiner is seated front of the patient and observes their eye movement during this test
– The patient focuses on a small target (approximately 14 point font size) at arm’s length and
slowly brings it toward the tip of their nose
– The patient is instructed to stop moving the target when they see two distinct images or when
the examiner observes an outward deviation of one eye
– Blurring of the image is ignored
– The distance in cm. between target and the tip of nose is measured and recorded
– This repeated a total of 3 times with measures recorded each time
– Record: Headache, Dizziness, Nausea & Fogginess ratings after the test
– Abnormal: Near Point of convergence ≥ 6 cm from the tip of the nose
• ≥ 4 cm for measurement of true change + symptom ↓
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VOMS
• Convergence
VOMS
• Vestibular-Ocular Reflex (VOR) Test
– Assess the ability to stabilize vision as the
head moves
– The patient and the examiner are seated
– The examiner holds a target of approximately
14 point font size in front of the patient in
midline at a distance of 3 ft
VOMS
• Horizontal VOR Test– The patient is asked to rotate their head horizontally
while maintaining focus on the target
– The head is moved at an amplitude of 20 degrees to each side and a metronome is used to ensure the speed of rotation is maintained at 180 beats/minute (one beat in each direction)
– One repetition is complete when the head moves back and forth to the starting position, and 10 repetitions are performed
– Record: Headache, Dizziness, Nausea and Fogginess ratings after the test is completed
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VOMS
• Vertical VOR Test– The test is repeated with the patient moving their
head vertically
– The head is moved in an amplitude of 20 degrees up and 20 degrees down and a metronome is used to ensure the speed of movement is maintained at 180 beats/minute (one beat in each direction)
– One repetition is complete when the head moves up and down to the starting position, and 10 repetitions are performed
– Record: Headache, Dizziness, Nausea and Fogginess ratings after the test
VOMS• Near Point Convergence and VOR (vertical and horizontal) practice
VOMS
• Visual Motion Sensitivity (VMS) Test– Test visual motion sensitivity and the ability to inhibit vestibular-induced eye
movements using vision
– The patient stands with feet shoulder width apart, facing a busy area of the clinic
– The examiner stands next to and slightly behind the patient, so that the patient is guarded but the movement can be performed freely
– The patient holds arm outstretched and focuses on their thumb
– Maintaining focus on their thumb, the patient rotates, together as a unit, their head, eyes and trunk at an amplitude of 80 degrees to the right and 80 degrees to the left
– A metronome is used to ensure the speed of rotation is maintained at 50 beats/min (one beat in each direction)
– One repetition is complete when the trunk rotates back and forth to the starting position, and 5 repetitions are performed
– Record: Headache, Dizziness, Nausea & Fogginess ratings after the test
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VOMS
• VMS Test PRACTICE
Sports Specific Return
to Play
IJSPT article May et al. 2014
• Football
• Gymnastics
• Cheerleading
• Wrestling
• Soccer
• Basketball
• Lacrosse
• Baseball
• Softball
• Ice Hockey
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Sport-specific/Interval Training
• Criteria
– Steady decline in symptoms
– Able to remain symptom free during aerobic
portion of exercise
– Increasing resistance levels with strength
exercise
• Begin with appropriate work:rest ratio
– Example: 10 seconds on: 50 seconds off
• Wrestling
• Lacrosse
• Soccer
• Football
• Baseball
• High Intensity
• Lower Intensity
Registry Research
• 175 patients (108 females, 67 males;
mean age 14.2 years; range, 6-21 years)
• November 1, 2014 to January 31, 2016
• Tolerability
• Outcome
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Tolerability
• Tolerability was measured in two ways: – 1) symptom changes between the beginning and end
of initial evaluation session measured by the Post-Concussion Symptom Inventory (PCSI)
– 2) an unplanned visit to an emergency department, urgent care, or pediatrician’s office for symptom exacerbation any time during the PT episode of care
• Initial exam session PCSI changes were categorized into: – improved/no symptom changes
– mild increase (1-10 points)
– large increase (11 or more)
Tolerability
• Mean duration of care 53.7 days (about 8 weeks)
• No patients needed emergent care during or immediately following an in-clinic or home exercise session
• Seven patients (4.0%) sought additional care due to symptom exacerbation at some point prior to discharge
• Changes in PCSI during the initial evaluation session were as follows: – 31 (17.7%) patients reported improvement or no change
– 106 (60.6%) reported a mild increase
– 38 (21.7%) reported a large increase in symptoms.
• Safety and tolerability indicators did not differ between the early, middle, or late cohorts (p < .05).
Impairments
• Classify the type of impairments present– Musculoskeletal
– Physiological
– Vestibulo/Ocular
– Sensorimotor???
• Impairment classifications were based on a set of pre-determined criteria relative to the standardized assessment and documentation protocols used by physical therapists at the institution.
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Outcome
• Outcome– Good
– Fair
– Poor
– Unable to be determined
• Outcome classifications were based upon a predetermined set of
criteria relative to:– Post-Concussion Inventory Symptom Scale (PCSI) scores
– Outcome measures
– Resolution of documented physical exam impairments
– Return-to-pre-injury activity
Impairments
• Impairments identified
– 86.3% had musculoskeletal impairments
– 74.7% had physiologic impairments
– 87.9% had vestibulo-ocular impairments
Impairments and Outcomes
• Outcome classifications resulted in:
– 108 (61.7%) GOOD outcome
– 48 (27.4%) FAIR outcome
– 6 (3.4%) had poor outcomes or showed no
improvement
– 13 (7.4%) had outcomes that were unable to
be determined due to no follow-up after initial
evaluation
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Outcomes
• A subset of 137 patient records had both PCSI from initial and final visits assessments available
• 85 female, 52 male (mean 14.38 ± 2.46 years)
• There was a statistically significant decrease in PSCI scores from initial visit (22.1 ± 20.86) to the final visit (9.15 ± 15.35) (p < .001).
• The mean decrease in scores was 12.95 with a 95% CI ranging from (CI of 9.6 to 16.28).
References
1. Holm L, Casidy JD, Carroll LJ. Summary of the WHO
collaborating centre for neurotrauma task force on mild traumatic
brain injury. J Rehabil Med. 2005; 37: 137-141.2. McCarthy MT, Kosofsky BE. Clinical features and biomarkers of
concussion and mild traumatic brain injury in pediatric patients.
Ann N Y Acad Sci. 2015; 1-11.
3. Schneider KJ, Meeuwisse WH, Nettel-Aguirre, et al.
Cervicovestibular rehabilitation in sport-related concussion: a
randomized controlled trial. Br J Sports Med. 2014; 48: 1294-
1298.
4. Hugentobler JA, Vegh M, Janiszewski B, Quatman-Yates C.
Physical therapy intervention strategies for patients with
prolonged mild traumatic brain injury symptoms: a case series.
Int J Sports Phys Ther. 2015; 10(5): 676-689.
5. Gagnon I, Gril l i L, Friedman D, Iverson GL. A pilot study of
active rehabilitation for adolescents who are slow to recover from
sport-related concussion. Scand J Med Sci Sports. 2016; 26(3):
299-306.6. Leddy JJ, Kozlowski K, Donnelly JP, et al. A preliminary study of
subsymptom threshold exercise training for refractory post-
concussion syndrome. Clin J Sport Med. 2010; 20(1): 21-27.
7. Leddy JJ, Sandhu H, Sodhi V, Baker JG, Willer B. Rehabilitation
of concussion and post-concussion syndrome. Sports Health.
2012; 4(2): 147-154.
8. Leddy J, Hinds A, Sirica D, Willer B. The role of controlled
exercise in concussion management. PM R. 2016; 8(3 Suppl):
S91-S100.
9. Ellis MJ, Leddy JJ, Willer B. Physiological, vestibulo-ocular and
cervicogenic post-concussion disorders: an evidence-based
classification system with directions for treatment. Brain Inj.
2015; 29(2): 238-248.
10. Kurowski BG, Hugentobler J, Quatman-Yates C, Taylor J,
Gubanich PJ, Altaye M, Wade SL. Aerobic exercise for adolescents with prolonged symptoms after mild traumatic brain
injury: an exploratory randomized clinical trial. J Head Trauma
Rehabil. 2016.
Conclusion and Clinical Relevance
• In the initial PT session, many patients experienced a worsening of symptoms,
particularly for those whom PT was initiated
earlier in the recovery process. Even so,
nearly 20% reported an improvement in
their symptoms by the end of their first PT
session.
• Over 60% of the patients were identified as
having a complete or near complete
resolution of symptoms and return to pre-injury functional levels following completion
of the PT episode of care. Approximately
30% more experienced at least some
degree of progress in function and return to
pre-injury activity levels.
• These results indicate that PT interventions
are generally safe and tolerable regardless
of the timing of initiation.
• These results suggest that patients who
receive PT interventions typically have a
good prognosis for symptom improvement
with over 90% reporting fair to good
outcomes over the course of their PT
treatment sessions.
• The results of this study suggest that
multimodal PT interventions are safe and
associated with improvements in symptoms and function within as few as three
weeks post-concussion. Future research
should aim to identify optimal time points
for initiation of a supervised active
rehabilitation plan, particularly in those
patients who may be susceptible to
development of prolonged symptoms.
Results
Patient Profiles:
• 175 patient records (108 females, 67
males) met the inclusion criteria for the
study.
• Fifty-two (29.7%), 56 (32.0%), and 67
(38.3%) individuals were categorized under
the early, middle, and late intervention
cohorts, respectively.
Safety:
• Seven patients (4.0%) made an unplanned
visit to a healthcare provider for symptom
exacerbation within one week of a PT
session.
• There were three unplanned visits in both the early and middle intervention cohorts
and one in the late intervention cohort.
• No visits were immediately associated with
a PT-related exercise bout, and all
occurred at least two days after an in-clinic
PT visit.
Tolerability:
• 102 out of 136 patients (75.0%) reported a
worsening of symptoms, 9 (6.6%) reported
no change in symptoms, and 26 (19.1%)
reported an improvement in symptoms from
the beginning compared to the end of the
initial PT session.
• One way ANOVA indicated no
statistically significant differences in
tolerability between the cohorts (p =
.128). Descriptive and graphical
analyses indicated that the early
intervention patients generally
experienced a greater worsening of
symptoms in the initial PT session.
Outcomes:
• 108 (61.7%) and 48 (27.4%) were
classified as having good and fair
outcomes, respectively. Six (3.4%)
individuals were classified as having poor
outcomes or showed no improvement, and
13 (7.4%) were classified as having
outcomes that were unable to be determined.
• There was no statistically significant
association between intervention cohort
and outcome.
Materials/Methods
Patient Profiles: The following information was obtained:
• Demographic information: age, gender,
and mechanism of injury
• Mechanism of injury: sport, motor
vehicle accident, fall to the ground, and
other activity
• History of prior concussions
• Timing of PT implementation: within 0-
20 days following injury (early
intervention), 21-41 days following injury (middle intervention), and 42 or more
days following injury (late intervention).
Safety: Medical records were screened for
unplanned visits to a healthcare provider, urgent care
center, or hospital emergency room due to symptom
exacerbation.
Tolerability: Scores on the Post-Concussion
Symptom Inventory (PCSI) were extracted. • The Post-Concussion Symptom
Inventory (PCSI) is a self-reported
measure of 21 post-concussion
symptoms on a 7-point Likert scale. A
symptom change score was computed
by calculating the difference between
the patient’s score at the beginning and
the end of the initial PT session.
Outcomes: Outcomes following completion of PT were classified into the following:
Statistical Analysis:
• Descriptive statistics: computed for the
sample as a whole and for each cohort
to provide a robust representation of the
features of the data.
• Chi Square tests of Independence: analyzed demographical information,
safety, tolerability, and outcomes
between cohorts.
• Analysis of Variance: compared number
of sessions, duration of PT care, and
the change in PCSI scores from the
beginning to the end of the first PT
session between cohorts.
• An a priori alpha level was set at .05 to
make determinations for statistical significance between the cohorts.
Purpose/Hypothesis
The primary purpose of this study was to explore and describe the safety, tolerability, patient profiles, and
preliminary outcomes for patients who received post-
concussion PT interventions at varying time points
after injury.
Introduction
Medical management of children and adolescents following concussion has commanded the attention of
health care providers and researchers alike.
The majority of concussed individuals recover quickly
and spontaneously, but a concerning minority
experience persistent symptoms and deficits after the
injury.1
Prolonged impairments following concussion result
from disturbances of the body’s physical, cognitive, emotional, and sleep domains, and can range from
mild and temporary to severe and longstanding in
nature.2
In unresolved cases, individualized management
plays a crucial role in the resolution of symptoms,
return to daily function, and improvement in patients’
and families’ quality of life.
Introducing physical therapy in a monitored progression may help accelerate the recovery
process, lessen the likelihood for secondary effects,
and facilitate safe and tolerable re-integration into
pre-injury activities. 3-10
Although PT interventions have become recognized
as an important avenue to consider when managing
individuals with concussion, the appropriate timing of
implementation of such services remains unknown
and controversial.
Safety and tolerability of physical therapy following concussion: a retrospective analysis
Anne Lennon, PT 1, Jason A. Hugentobler, PT, DPT, SCS, CSCS 1,2, Mary Claire Sroka, BS, 1,2,3, Brad Kurowski, MD 4, Isabelle Gagnon, PT, PhD 5, Catherine Quatman-Yates, PT, DPT, PhD 1,2,3
1Divis ion of Occupational and Physical Therapy, Cincinnati Children’s Hospital Medical Center, Cincinnati, USA
2 Divis ion of Sports Medicine, Cincinnati Children’s Hospital Medical Center, Cincinnati, USA
3Research in Patient Services, Cincinnati Children’s Hospital Medical Center, Cincinnati, USA
4Physical Medicine and Rehabilitation, Cincinnati Children’s Hospital Medical Center, Cincinnati, USA
5The Montreal Children’s Hospital, McGill University Health Center, Montreal, Quebec, Canada
Materials/Methods
Data were extracted from a departmental database at a children’s hospital for patients who received
outpatient PT services.
Inclusion criteria = formal medical diagnosis of
concussion or presentation of signs and symptoms
associated with concussion following head or neck
trauma.
References
1.Ellis MJ, Leddy JJ, Willer B. Physiological, vestibulo-ocular
and cervicogenic post-concussion disorders: an evidence-based
classification system with directions for treatment. Brain Inj.
2015; 29(2): 238-48.
2. McCrory P, Meeuwisse WH, Aubry M, et al. Consensus
statement on concussion in sport: the 4th International
Conference on Concussion in Sport held in Zurich, November 2012. Br J Sports Med. 2013; 47(5): 250-58.
3. Schneider KJ, Meeuwisse WH, Nettel-Aguirre, et al.
Cervicovestibular rehabilitation in sport-related concussion: a
randomized controlled trial. Br J Sports Med. 2014; 48: 1294-
1298.
4. Hugentobler JA, Vegh M, Janiszewski B, Quatman-Yates C.
Physical therapy intervention strategies for patients with
prolonged mild traumatic brain injury symptoms: a case series.
Int J Sports Phys Ther. 2015; 10(5): 676-89.
5. Gagnon I, Grilli L, Friedman D, Iverson GL. A pilot study of
active rehabilitation for adolescents who are slow to recover from
sport-related concussion. Scand J Med Sci Sports. 2016; 26(3): 299-306.
Conclusion and Clinical Relevance
• A majority of patients following concussion presented to physical
therapy with a combination of
musculoskeletal, physiologic,
sensorimotor and/or vestibulo-ocular
impairments.
• A significant improvement in PCSI is
found for those individuals from their
initial visit compared to their final, as
well as an ability to achieve good and fair outcomes with treatment.
• Physical therapists are well-suited to be
among the providers of care for
pediatric patients with persistent post-
concussion symptom deficits.
• Patients who underwent physical
therapy services can achieve
satisfactory outcomes.
• Future studies should examine other
potential variables that contribute to
patient outcome (co-morbidities, family
burden)
Results
• A subset of 137 patient records had both PCSI from initial and final visits
assessments available (85 female,
52 male mean 14.38 ± 2.46 years).
• There was a statistically significant
decrease in PSCI scores from initial
visit (22.1 ± 20.86) to the final visit
(9.15 ± 15.35) (p < .001). The mean
decrease in scores was 12.95 with a
95% CI ranging from (CI of 9.6 to 16.28).
Methods
• Data were extracted from outpatient physical therapy medical records of
a large, metropolitan pediatric
medical center from November 1,
2014 to January 31, 2016. Patient
records were eligible for analysis if
the patient was referred to physical
therapy for post-concussion
interventions.
• Patient records were then categorized into three cohorts based
on the timing of PT implementation:
within 0-20 days following injury
(early intervention), 21-41 days
following injury (middle intervention),
and 42 or more days following injury
(late intervention).
• Two trained, independent reviewers
evaluated each identified patient record to classify the type of
impairments present
(musculoskeletal, physiological,
sensorimotor, and/or vestibulo-
ocular) and outcome (good, fair,
poor/no change, or unable to be
determined).
• Impairment classifications were
based on a set of pre-determined criteria relative to the standardized
assessment and documentation
protocols used by physical therapists
at the institution. (see Table 1)
• Outcome classifications were based
upon a predetermined set of criteria
relative to Post-Concussion
Inventory Symptom Scale (PCSI)
scores, outcome measures, resolution of documented physical
exam impairments and return-to-pre-
injury activity. (see Table 2)
• For all records with initial and final
PCSI total symptom scores
available, a paired samples t-test
comparing initial to final scores was
performed.
..
Number of Subjects
• A total of 175 patients (108 females, 67 males)
• Mean age is 14.2 years ± 2.62 (range,
6-21 years)
• Early (0-20 days) Cohort: 52 patients
• Middle (21-41 days) Cohort: 56 patients
• Late (42 days or more) Cohort: 67
patients
Introduction
A majority of individuals will recover quickly following a concussion, however a subset will go on to have
persistent deficits following injury.
Physical therapists are recognized as an important
part of the multidisciplinary care team for
management of patients with persistent deficits after
concussion.
Studies investigating PT interventions, when both
individually implemented and when incorporated into multimodal programs, have shown promising results
for expediting recovery in individuals with persistent
symptoms and deficits associated with concussion.
Impairment-based systems have been proposed to
guide management of persistent symptoms following
concussion.
Physical Therapy Service Utilization and Outcomes for Youth with Concussion at a Metropolitan Pediatric Medical Center
Jason A. Hugentobler, PT, DPT, SCS, CSCS 1,2, Anne Lennon, PT 1, Mary Claire Sroka, BS, 1,2,3, Brad Kurowski, MD 4, Isabelle Gagnon, PT, PhD 5, Catherine Quatman-Yates, PT, DPT, PhD 1,2,3
1Division of Occupational and Physical Therapy, Cincinnati Children’s Hospital Medical Center, Cincinnati, USA
2 Division of Sports Medicine, Cincinnati Children’s Hospital Medical Center, Cincinnati, USA
3Research in Patient Services, Cincinnati Children’s Hospital Medical Center, Cincinnati, USA
4Physical Medicine and Rehabilitation, Cincinnati Children’s Hospital Medical Center, Cincinnati, USA
5The Montreal Children’s Hospital, McGill University Health Center, Montreal, Quebec, Canada
Acknowledgements
The authors would like to thank the Division of Occupational Therapy and Physical Therapy at
CCHMC for their support of this project, as well as
students Ryan Dudziak and Katharine Nissen.
Outcome Criteria
Good Improvements OR lack of deficits in impairment domains
AND improvement in PCSI from initial to final session
AND improvement in PedsQL (if available)
Fair Improvements OR lack of deficits in at least one domain from
initial to final session
AND/OR improvement in PCSI from initial to final sessionAND/OR improvement in PedsQL (if available)
Poor/No Change No improvement in any domain initial to final
AND no improvement in PCSI total score from initial to final
AND no improvement in PedsQL (if available)
Unknown Inability to grade outcome due to lack of follow up
Purpose
The purpose of this study was to describe the dominant impairment domains and outcomes of
patients presenting to outpatient physical therapy.
System Pathophysiologic Basis Classification Criteria
Musculoskeletal -malalignment of cervical
spine
-poor postural muscle endurance
-soft tissue damage/spasm
-proprioception dysfunction
-report of neck pain
-reproduction of neck/HA
pain with ROM-reproduction of neck/HA
pain with palpation
-indication of manual
therapy noted for c-spine
Sensorimotor -diminished sensorimotor
integration
-slower sensorimotor integration
-diminished sensorimotor
processing
-tBESS score abnormal
-self-report of balance
issues on PCSI-self-report of movement in
clumsy manner on PCSI
Vestibulo-ocular -altered oculomotor control
-altered processing and
integration of VO input-BPPV
-deficiency with NPC
-abnormal/symptom
provocation with gaze stabilization
-permanence of those
symptoms at f/u and/or
exercises used to address
Physiologic -autonomic dysfunction
-altered cerebral perfusion
-altered cerebral metabolic function
-inability to perform aerobic
exercise at level 13 on
BORG-self-report of fatigue on
PCSI
-resting HR value ≥ 100
bpm
Table 1
Table 2
3/9/2017
35
Improvement Planning Activities
2016 © Cincinnati Children's Hospital Medical Center. All rights reserved.
James M. Anderson Center for Health Systems Excellence
Process: Beginning Boundary: Ending Boundary: Customers: Outputs/Outcomes:
Start Stop
High-Level Process Map Worksheet
2016 © Cincinnati Children's Hospital Medical Center. All rights reserved.
James M. Anderson Center for Health Systems Excellence
Process: Staff “Productivity” Reports Beginning Boundary: Staff treat patients/complete projects Ending Boundary: Goal setting and action planning for next year Customers: Frontline Clinicians Outputs/Outcomes: Quantitative Dashboards of Individual, Team, and Divisional
“Productivity”
Staff treat
patients and
complete
projects
Goal setting
and action
plan for
next year
Start Stop
Monthly
Productivity
Reports
released
Staff
members
respond in
written
form
Supervisor
and staff
members
meet for
quarterly
rounding
Annual self-
recall
performance
reports
Supervisor
and staff
member
meet for in-
person
review
High-Level Process Map Worksheet
3/9/2017
36
Map Your Chosen Process
2016 © Cincinnati Children's Hospital Medical Center. All rights reserved.
James M. Anderson Center for Health Systems Excellence
Process: Beginning Boundary: Ending Boundary: Customers: Outputs/Outcomes:
Start Stop
High-Level Process Map Worksheet
2016 © Cincinnati Children's Hospital Medical Center. All rights reserved.
James M. Anderson Center for Health Systems Excellence
Process Name _________________________________
FA
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RE
MO
DE
SIN
TE
RV
EN
TIO
NS
FA
ILU
RE
MO
DE
SIN
TE
RV
EN
TIO
NS
CU
RR
EN
T
PR
OC
ES
S
3/9/2017
37
Process Name: Staff Productivity Reports
FA
ILU
RE
MO
DE
SIN
TE
RV
EN
TIO
NS
CU
RR
EN
T
PR
OC
ES
S
No data for how
time is spent
outside of direct
patient care
No data for how
time is spent
outside of direct
patient care
Many staff do not
work at the same
site as
supervisors, and
therefore find it
difficult to convey
how hard they are
actually working
and the barriers
they are facing
Find it difficult to
set new, realistic
and time-based,
clinical excellence
goals for
upcoming year
due to poor sense
of how their time
is spent beyond
direct patient care
Dependent on
staff member to
have the time and
ability to recall all
non-billed
activities they
participated in
over the last 12
months
No systematic
way to think
about and
discuss clinical
excellence
activities
Those meeting
billing goals, feel
good (but
sometimes like
they have too
much on their
plates)
Those not, can
feel under
appreciated,
performance is
outside of their
control. and
question value of
non-billed
activities
Monthly Billed
Productivity
Reports
Supervisor-Staff
Performance
Review Meeting
Supervisor-staff
member
quarterly
rounding
meetings
Annual Self-
Recall and
Report of
Clinical
Excellence Work
Staff responds to
billed
performance
report in written
form
Those not
“meeting” billing
goal have to
retrospectively
give reasons why
and an
improvement plan
with no data to
support
assessment
Frustration
because some of
not meeting goal
is outside of the
control of clinician
(low census, low
site volume)
“I’m more than
what I bill”
“I can’t control
many of the
things that lead to this number”
“I can’t
remember why
my numbers were low”
“I used my
unbilled time
wisely but get no ‘credit’ for that” “I struggle to know
how to tell my
supervisor about the time barriers I am
facing”
“It takes a lot of
time to put the
report together, and I forget a lot”
“My supervisor
rarely sees me,
how I can he know how much
non-billed work I
do?
Process Name: Staff Productivity Reports
FA
ILU
RE
MO
DE
SIN
TE
RV
EN
TIO
NS
CU
RR
EN
T
PR
OC
ES
S
No data for how
time is spent
outside of direct
patient care
No data for how
time is spent
outside of direct
patient care
Many staff do not
work at the same
site as
supervisors, and
therefore find it
difficult to convey
how hard they are
actually working
and the barriers
they are facing
Find it difficult to
set new, realistic
and time-based,
clinical excellence
goals for
upcoming year
due to poor sense
of how their time
is spent beyond
direct patient care
Dependent on
staff member to
have the time and
ability to recall all
non-billed
activities they
participated in
over the last 12
months
No systematic
way to think
about and
discuss clinical
excellence
activities
Those meeting
billing goals, feel
good (but
sometimes like
they have too
much on their
plates)
Those not, can
feel under
appreciated,
performance is
outside of their
control. and
question value of
non-billed
activities
Monthly Billed
Productivity
Reports
Supervisor-Staff
Performance
Review Meeting
Supervisor-staff
member
quarterly
rounding
meetings
Annual Self-
Recall and
Report of
Clinical
Excellence Work
Staff responds to
billed
performance
report in written
form
Those not
“meeting” billing
goal have to
retrospectively
give reasons why
and an
improvement plan
with no data to
support
assessment
Frustration
because some of
not meeting goal
is outside of the
control of clinician
(low census, low
site volume)
Weekly reports
Built Daily
Tracking system
that accounts for
non-billable
activities
Map Your Failures and Brainstorm
Some Solutions
3/9/2017
38
Langley et al. 2009. The Improvement Guide: A Practical Approach to
Enhancing Organizational Performance. Jossey-Bass: San Francisco, CA.
2016 © Cincinnati Children's Hospital Medical Center. All rights reserved.
James M. Anderson Center for Health Systems Excellence
SMART Aim
Key Drivers Interventions (LOR #)
Note: LOR # = Level of Reliability Number, e.g., LOR 1
Project Leader(s):
Global Aim
Population
Revision Date: mm/dd/yyyy (v#)
Key Driver Diagram (KDD)
Potential Intervention (LOR #)
Intervention (LOR #)
Abandoned: Intervention (LOR #)
Potential intervention
Active intervention
Adopted/Abandoned intervention
Legend
Intervention (LOR #)
Potential Intervention (LOR #)
Adopted: Intervention (LOR #)
Potential Intervention (LOR #)
3/9/2017
39
Inpatient
Sports/Ortho Outpatient ND
Division of OTPT Structure
200+ OTs, PTs, TRsOutpatient Neurodevelopmental (150+ therapists)Sports/Orthopedic (28+ therapists)Inpatient (18+ therapists)
Target Testing Population
• Sports/Ortho PTs (~28 FTE)
• Highly motivated to perform well in patient care and value-added activities
• Similar style of patient flows
• 2-3 visits per week
• High volume during “Family Friendly Hours”
• Lower volume during school day
• Seasonal ebbs and flows in volume
• Design and implement at Winslow then spread to other Sports/Ortho sites
• Eventually spread to inpatient and outpatient ND teams
W
A
M
L
GB
N
Sports/Ortho
Inpatient
Outpatient ND
How do CCHMC PT clinicians spend their time?
Billed Units Partial Transparency
Non-Billed Time Utilization ?
3/9/2017
40
I²S²
Billed Time + Non-Billed Tracked Time
Total Hours Paid for the Week
Operational Definition
Transparent Time Utilization =
1. We know how time was spent2. Able to aggregate for individual
and group levels Original System
I²S²
SMART Aim
Key Drivers Interventions (LOR #)
Increase the transparency of
time utilization for CCHMC
sports and orthopaedic
physical therapists from 70%
to 90% by January 11, 2017.
Standardized process for tracking non-
billable time utilization that is well-
integrated into clinicians’ daily workflow
Timely accountability reports of tracked
non-billable time utilization
Useful and actionable metrics for
operationalizing time utilization
Engaged and motivated culture to track
activities and continually optimize time
utilization
Shared communication stream and decision-making
supervisor/staff
(LOR #1)
Effective data extraction and aggregation
system for non-billed tracked time
Key
Gray shaded box = completed intervention
Green shaded box = what we’re working on right now
LOR # = Level of Reliability Number, e.g., LOR 1
Increasing the Transparency of OT and PT Clinicians’ Clinical Excellence Activities
Key Driver Diagram (KDD)
Project Leader(s): Catherine Quatman-Yates
Revision Date: 1/9/2017 (v4)
Establish a sustainable
culture and system for
optimizing the engagement
of CCHMC’s front-line
occupational therapists,
physical therapists, and
therapeutic recreation staff
in impactful, value-added
and value-enabling activities.
Global Aim
Tracking tool exploration, selection, optimization
(LOR #3)
Integration into productivity dashboards (LOR #2)
Long-Term Tracking goals/expectations (LOR #2)
Extraction tests and simulations
(LOR #3)
Standardized nomenclature/codes (LOR #3)
TEST 1
What: Excel Feasibility
Who (population): CQ
When: 7/6/16 – 7/6/16
Act: Abandon
P D
S A
TEST 2
What: Access Feasibility
Who (population): CQ
When: 7/8/16 – 729/16
Act: Abandon
P D
S A
TEST 3
What: Outlook Feasibility
Who: CQ
When:8/8/16 8/15/2016
Act: Adapt
P D
S A
TEST 4
What: Outlook Categories Codes
Who (population): CQ, MP, CZ, JH
When: 10/3/2016 – 10/3/2016
Act: Adapt
P D
S A
TEST 1
What: Outlook appt subject lines
Who (population): Team leader
Who (executes): Team leader
When: 7/7/16 – 7/15/16
Act: Adapt
P D
S A
TEST 2
What: Outlook theme builds
Who (population): Winslow PTs
When: 7/11/16- 7/25/16
Act: Adapt
P D
S A
TEST 3
What: 3 non sports clinicians
Who (population): AB, JL, KH
When: 7/27/16 – 8/3/16
Act: Adapt
P D
S A
TEST 4
What: Tracking Tip Sheet
Who (populations): Mason team
When: 11/7/2016 – 11/12/2016
Act: Adopt
P D
S A
TEST 1
What: Tracking consistency self-report
Who (population):CQ
When: 8/9/16 – 8/9/16
Act: Adapt
P D
S A
TEST 2
What: Self-report consistency aggregated
Who (population): 6 participants
When: 8/9/16 – 8/10/16
Act: Abandon
P D
S A
TEST 3
What: Evaluate current billed time tracking
Who (population): Sports/ortho team
When: 9/8/16 – 9/10/16
Act: Adapt
P D
S A
TEST 4
What: Metrics for billed time simulations
Who (population): Sports/ortho team
When: 9/12/16 –9/20/16
Act: Adapt
P D
S A
Quality Transformation
April 6, 20071-Tracking System 2-Habit of Tracking 3-Data Aggregation
3/9/2017
41
System for Tracking Non-Billed Activities
Category Description
Administrative Random activities
Commute/Travel Time Commuting
Direct Patient Care Patient care.
Documentation Notes completed outside of clinic
EBP/QI/Registry/Outcomes Activities related to EBP, QI, Registry, or Outcome efforts
Educator/Mentor Efforts Activities that involve the act of teaching or mentoring
Indirect Patient Care Activities other than notes associated with patient care
Lunch/break Break and no other activity occurs during this time
On-field For sports residents
Outreach Community outreach
Professional Development… CEUs, trainings
PTO PTO time
Required Meetings… Mosby, etc
Research Activities associated with grant funded research projects
Service Time spent on meetings or deliverables pertaining to service role
Training Room Sports resident training room time
Unknown 15 min or greater slot of time in which you cannot recall what occurred
Outlook Aggregator
Trackers Share Calendar with Full Details
3/9/2017
42
Staff perceptions of new system…
126
Getting a 2nd parking pass, saves me 6
hours of commuting per week
I had to do a lot of tracking for my residency hours
anyway—this system got all my tracking in one place and allows my mentors to view it
in real-time
Putting a few minutes each day allows me to see that I am making progress, even
when it doesn’t feel like it…
Keeping track encourages me to use my time wisely…I want my calendar to be full
of productive time
In just the first week, I realized about 20 tasks I
should have delegated or said no to doing…I won’t be
making those mistakes again!
I enjoy tracking as it shows me where my time
is spent and honestly I think it keeps me on task!
3/9/2017
43
Draft a SMART Aim and Key Driver
Diagram
James M. Anderson Center for Health Systems Excellence
SMART Aim
Key Drivers Interventions (LOR #)
Note: LOR # = Level of Reliability Number, e.g., LOR 1
Project Leader(s):
Global Aim
Population
Revision Date:
Key Driver Diagram (KDD)
Abandoned: Intervention (LOR #)
Potential intervention
Active intervention
Adopted/Abandoned intervention
Legend
Adopted: Intervention (LOR #)
Plan your first small test of change
• Plan– What will you do and which driver will it target?
– Who will be in your testing group?
– When will you do it and for how long?
– How will you assess whether change is helpful or not?
– What do you predict will happen?
• Do– Carry out the test
• Study– How did your results align with your prediction?
– What went well?
– What did not work well?
• Act– Will you adopt, adapt, or abandon the change?
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Questions?
• Follow-up contact information
Appendix
Deliverable Selection
What are you hoping to
accomplish?
What expertise and motivation
elements do you need?
What resources do you have available?
Evidence Awareness:
- Evidence summary
- Annotated bibliography
- Narrative
Review/Commentary
- Systematic Review
- Meta-Analysis
- Clinical Practice
Guidelines
Evidence Integration:
- Education
- Visual cues or alerts
- Care algorithms
- Tracking/audits for
care bundle
completion
- QI projects/PDSA
ramps for
improvement
Evidence Generation:
- Case studies or small
scale retrospective
case series
- Prospective small,
scale studies
- Prospective large,
scale studies
- PBE/registry studies
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Deliverable Selection
What are you hoping to accomplish?
What expertise and motivation elements
do you need?
What resources do you have available?
Evidence Awareness:
- Evidence summary (no plan to publish)
1 or more people, systematic search of literature, table for relevant studies
- Annotated bibliography (no plan to publish)
1 or more people, evidence summary table expansion focused on direct utility
and take home points, gaps in knowledge
- Narrative Review/Commentary (plan to publish)
1 or more people, writing skills, large blocks of dedicated time
- Systematic Review (plan to publish)
3 or more people, methodological expertise, large blocks of dedicated time,
writing skills
- Meta-Analysis (plan to publish)
3 or more people, methodological expertise, large blocks of dedicated time,
analytics skills, writing skills
- Clinical Practice Guidelines (plan to publish)
Team of experts, methodological expertise, large blocks of time, experience
with CPG publication, writing skills, project management skills
Deliverable Selection
What are you hoping to accomplish?
What expertise and motivation elements
do you need?
What resources do you have available?
Evidence Integration:
- Education
1 or more people with domain expertise
- Visual cues or alerts
low technology (e.g., visual signs in clinic space)
alerts in electronic documentation system, informatics collaboration
design of documentation (e.g., docflow sheet)
- Care Algorithms
knowledge of evidence, knowledge of systems
team of domain experts, dedicated time, methodologist/QI consultant
- Tracking/Audits/Optimization*
objective: to test, optimize, publish = QI expertise, analyst, writing skills
objective: to publish = + writing skills in health delivery systems research
*Sustainability will necessitate infrastructure that rewards and motivates
clinicians to adhere to the model
Deliverable Selection
What are you hoping to accomplish?
What expertise and motivation elements
do you need?
What resources do you have available?
Evidence Generation:
- Case Studies
1 or more people with domain expertise, well documented case data
- Prospective small, scale studies
1 or more people (typically need to be CITI trained), have skills to apply for
and adhere to IRB compliance regulations
Participant recruitment infrastructure
Analytics, writing support
- Prospective large, scale studies
Study team with ability to pull off large-scale project
Often a need for grant funding, which entails higher level expertise and grant
management skills
Data management, analytics, and writing expertise
- PBE/Registry studies
knowledge of evidence, knowledge of systems
high fidelity data collection processes
analytics and writing expertise
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46
Enablers
Evidence Awareness:
- Librarian
- Software to help
support management
of process
- Distiller SR
- RevMan
- Endnote
- Webinars and training
sessions
- Grants to support
process
- E.g., APTA CPG
grants
Evidence Integration:
- QI/Improvement
Science webinars and
texts
- QI consultants
- Informatics support
Evidence Generation:
- Informatics support for
medical record
extraction
- Data management
support for building
data warehouses for
prospective data
collection
- Statistics/Analytics
support
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