powerpoint lesson 1 powerpoint basics...lesson 1 25 pasewark & pasewark microsoft office 2007:...
TRANSCRIPT
1
PowerPoint Lesson 1 PowerPoint Basics
Microsoft Office 2007:
Introductory
Pasewark & Pasewark
Po
werP
oin
t –
Le
ss
on
1
Pasewark & Pasewark Microsoft Office 2007: Introductory 2
Objectives
Start PowerPoint.
Understand the elements of the PowerPoint window.
Open an existing presentation.
Save a presentation.
Navigate through a presentation.
Po
werP
oin
t –
Le
ss
on
1
Pasewark & Pasewark Microsoft Office 2007: Introductory 3
Objectives (continued)
Change views.
Use the Slides and Outline tabs.
Use the Ribbon.
Use the Slide pane and Notes pane.
Change the layout.
Po
werP
oin
t –
Le
ss
on
1
Pasewark & Pasewark Microsoft Office 2007: Introductory 4
Objectives (continued)
Delete a slide.
Print a presentation.
Exit PowerPoint.
Po
werP
oin
t –
Le
ss
on
1
Pasewark & Pasewark Microsoft Office 2007: Introductory 5
Vocabulary
Animation
Layout
Live Preview
Microsoft Office
Button
Normal view
Notes Page view
Outline tab
PowerPoint
presentation
Publishing
Quick Access
Toolbar
Ribbon
Po
werP
oin
t –
Le
ss
on
1
Pasewark & Pasewark Microsoft Office 2007: Introductory 6
Vocabulary (continued)
Slide layout
Slide pane
Slide Show view
Slide Sorter view
Slides tab
Status bar
Tab
Task pane
Thumbnails
Title bar
Transition
Zoom Slider
Po
werP
oin
t –
Le
ss
on
1
Pasewark & Pasewark Microsoft Office 2007: Introductory 7
Introduction to PowerPoint
Program to create professional presentations.
Presentation can include: – Text
– Drawn graphics
– Clip art
– Photographs
– Tables
– Charts
Po
werP
oin
t –
Le
ss
on
1
Pasewark & Pasewark Microsoft Office 2007: Introductory 8
Introduction to PowerPoint (continued)
The presentation also may include:
– Flash animation files
– Animated clip art
– Links to Web sites
– Sound
– Movie clips
You can publish the presentation to a Web
server for others to view on the Internet.
Po
werP
oin
t –
Le
ss
on
1
Pasewark & Pasewark Microsoft Office 2007: Introductory 9
Starting PowerPoint
Click the Start button.
Click All Programs.
Click Microsoft Office.
Click Microsoft Office PowerPoint 2007.
Po
werP
oin
t –
Le
ss
on
1
Pasewark & Pasewark Microsoft Office 2007: Introductory 10
Reviewing the PowerPoint Window
Title bar is at the top and identifies the program you are working in and file name.
Microsoft Office Button opens the Office menu.
Quick Access Toolbar has buttons for frequently used commands.
The Ribbon has graphic command buttons organized by tabs and in groups.
Po
werP
oin
t –
Le
ss
on
1
Pasewark & Pasewark Microsoft Office 2007: Introductory 11
Reviewing the PowerPoint Window (continued)
The work area is divided into three panes: – Slides tab: Displays thumbnails including the
graphics.
– Outline tab: Displays the text on the slides.
– Slide pane: Where you do most of the work of adding text and graphics to the slide.
The status bar appears at the bottom and tells you which slide is displayed and total number of slides.
Po
werP
oin
t –
Le
ss
on
1
Pasewark & Pasewark Microsoft Office 2007: Introductory 12
Opening and Viewing an Existing Presentation
You can choose the presentation from the
Recent Documents list.
Click the Microsoft Office button to access
the Recent Documents list.
If the presentation is not on the list:
– Click Open on the Office menu.
– Locate the file name in the Open dialog box.
– Click the presentation and then click Open.
Po
werP
oin
t –
Le
ss
on
1
Pasewark & Pasewark Microsoft Office 2007: Introductory 13
Opening and Viewing an Existing Presentation (continued)
A slide show is a series of slides.
Transition refers to the way each new slide
appears.
Animation is text and graphics that have
motion.
Po
werP
oin
t –
Le
ss
on
1
Pasewark & Pasewark Microsoft Office 2007: Introductory 14
Saving a Presentation
The Save As dialog box is used to name a
presentation.
For a file that has previously been saved,
you can:
– Click the Save button on the Quick Access
Toolbar.
– Or press Ctrl+S to update the file to the latest
version.
Po
werP
oin
t –
Le
ss
on
1
Pasewark & Pasewark Microsoft Office 2007: Introductory 15
Changing Views
You can view a presentation in four ways: – Normal view: You do most of your work in this
view.
– Notes Page view: Displays your slides on the top portion of the page, and your notes on the bottom.
– Slide Sorter view: Displays thumbnails of your slides so you can easily rearrange them.
– Slide Show view: Your presentation is shown full screen as if you were showing it to an audience.
Po
werP
oin
t –
Le
ss
on
1
Pasewark & Pasewark Microsoft Office 2007: Introductory 16
Changing Views (continued)
In Normal View you can have up to four panes: – Slides tab and Outline tab: Slides tab shows
thumbnails of your slides and Outline tab shows text in an outline format.
– Slide pane: Displays one slide at a time and is where you edit text.
– Notes pane: Is where you add speaker notes.
– Task pane: Opens up on the right for some tasks such as inserting clip art.
Po
werP
oin
t –
Le
ss
on
1
Pasewark & Pasewark Microsoft Office 2007: Introductory 17
Inserting a New Slide with a New Slide Layout
The slide layout is how objects are placed on a slide.
Objects are text, graphics, illustrations, tables, and charts.
The default layout includes placeholders for titles, text and content.
You can choose a layout when you insert a slide or to change an existing slide.
Po
werP
oin
t –
Le
ss
on
1
Pasewark & Pasewark Microsoft Office 2007: Introductory 18
Notes Page View
Notes Page view displays your slides on the top
portion of the page and your notes on the bottom
portion of the page.
You can use the notes to help guide you during the
presentation.
Notes are also helpful when printed with handouts.
To switch to this view, on the Ribbon, click the View
tab, in the Presentation Views group, click the Notes
Page button.
Po
werP
oin
t –
Le
ss
on
1
Pasewark & Pasewark Microsoft Office 2007: Introductory 19
Using Slide Sorter View
Slide Sorter view displays thumbnails of the slides
on the screen that you can rearrange easily.
This view gives you an overview of the entire
presentation.
Use Slide Sorter view to set slide timings, transitions,
and animations.
To switch to this view, click the View Shortcuts Slide
Sorter button on the status bar or the Slide Sorter
button on the View tab.
Po
werP
oin
t –
Le
ss
on
1
Pasewark & Pasewark Microsoft Office 2007: Introductory 20
Using Slide Show View
In Slide Show view you run your presentation on your computer as if it were a slide projector.
Each slide fills the screen.
Animations, sounds and videos play.
To switch to this view, click the Slide Show button on the Ribbon or the status bar, or press F5.
Po
werP
oin
t –
Le
ss
on
1
Pasewark & Pasewark Microsoft Office 2007: Introductory 21
Deleting Slides
To delete a slide in Normal view, press the
Delete key when that slide is displayed.
You can also delete a slide using the Ribbon,
on the Home tab, in the Slides group, by
clicking the Delete button.
If you accidentally delete a slide, click the
Undo Delete Slide button on the Quick
Access Toolbar.
Po
werP
oin
t –
Le
ss
on
1
Pasewark & Pasewark Microsoft Office 2007: Introductory 22
Printing a Presentation
You can print handouts with thumbnails of your slides and a place for notes.
You can print your presentation as slides only, with notes, or as an outline.
You can print handouts with 2, 3, 4, 6 or 9 slides per page, arranged horizontally or vertically.
Click the Microsoft Office Button, then press Print to open the Print dialog box.
Po
werP
oin
t –
Le
ss
on
1
Pasewark & Pasewark Microsoft Office 2007: Introductory 23
Printing a Presentation (continued)
You can print all the slides, only the current
slide or any combination of slides.
You can also choose to print your slides in
color, Pure black and white, or Grayscale.
You can also choose if you want a border.
To make sure the slides fit on a page
correctly, there is a Scale to fit paper option.
Po
werP
oin
t –
Le
ss
on
1
Pasewark & Pasewark Microsoft Office 2007: Introductory 24
Closing a Presentation and Exiting PowerPoint
To close a presentation, click the Microsoft Office
Button, then click Close on the Office menu.
Or, click the presentation window Close button.
To exit PowerPoint, click the Microsoft Office Button,
then click Exit PowerPoint.
Or, click the Close button in the upper-right corner of
the title bar.
You will be prompted to save any changes to the file
before exiting.
Po
werP
oin
t –
Le
ss
on
1
Pasewark & Pasewark Microsoft Office 2007: Introductory 25
Summary
PowerPoint is an Office application that can help you create a professional presentation.
You can view your presentation in Normal view, Slide Sorter view, Slide Show view and Notes Page view.
You can insert slides, add text and objects to slides, and delete slides.
You can print your presentation as Slides, Slides with Notes, or in an Outline format. You can also print handouts with multiple slides on a page.
Po
werP
oin
t –
Le
ss
on
1
Pasewark & Pasewark Microsoft Office 2007: Introductory 26
Summary (continued)
To exit PowerPoint, click the Microsoft Office
Button, and then click Exit PowerPoint.