powerpoint for scientific presentationsbasic powerpoint steps 1.format presentation 2.enter text...

PowerPoint for Scientific PresentationsPowerPoint for Scientific Presentations

A Hands-On Workshop

Medical University of South CarolinaJames H. Nicholson

March 27, 2002

A Hands-On Workshop

Medical University of South CarolinaMedical University of South CarolinaJames H. NicholsonJames H. Nicholson

March 27, 2002March 27, 2002

Practice SlideHit the Esc key to exit Slide Show if you need to review the techniques on this slide. Follow the directions. When finished click on the Slide Show Icon at the bottom of the screen to continue the tutorial (Do NOT use the View Slide Show Command at the top of the screen as it will go back to the beginning.

D.O.A.D.O.A.Most bad presentations started that way; without a clear concept of exactly what the presenter wanted to say.

Most bad presentations started that way; without a clear concept of exactly what the presenter wanted to say.


Planning the PresentationPlanning the Presentation1.Who is the audience and what

do they already know?2.What information do they really

need to leave with?3.Everything else is irrelevant

1.Who is the audience and whatdo they already know?

2.What information do they really need to leave with?

3.Everything else is irrelevant

I am going to give you a long speech today

I didn’t have time to prepare a short one

Winston Churchill

I am going to give you a long speech today

I didn’t have time to prepare a short one

Winston Churchill


Things you should NEVERsay in an oral presentationThings you should NEVERsay in an oral presentation

•I apologize for this slide…..•I don’t really want you to read this slide…..•This isn’t something you need to remember……•You already know this..


Basic PowerPoint StepsBasic PowerPoint Steps1. Format presentation2. Enter text3. Insert

– Images– Tables– Graphs

4. Set up presentation5. Output and storage

1. Format presentation2. Enter text3. Insert

– Images– Tables– Graphs

4. Set up presentation5. Output and storage

Setting the LookSetting the Look

Use the MASTER Use the MASTER slide to set:slide to set:

––ColorsColors––FontsFonts

StyleStyleSave style as .pot file


WARNING !!!WARNING !!!Fonts have to be present on the presentation

computer in order to display correctlyUse basic “universal” fonts

ArialTimes New RomanGreek symbols can be a problem!

Create and present with the same computerOr test run your presentation

Fonts have to be present on the presentation computer in order to display correctly

Use basic “universal” fontsArialTimes New RomanGreek symbols can be a problem!

Create and present with the same computerOr test run your presentation


Font WarsFont Wars(As Presented)Comic SansΣψµβολσ (Symbol)BroadwayBrush ScriptBeeskneesCurlzOld English Text

(As Presented)Comic SansΣψµβολσ (Symbol)BroadwayBrush ScriptBeeskneesCurlzOld English Text

Any difference between the fonts (as typed) and (as presented) represent a font that is not available on the presentation computerAny difference between the fonts (as typed) and (as presented) represent a font that is not available on the presentation computer


Creating Text SlidesCreating Text Slides

Slide layoutsRelative formattingX Different from word processing

BulletsPromoting/demoting textX Don’t use tab

Cut & paste Text boxes

Slide layoutsRelative formattingX Different from word processing

BulletsPromoting/demoting textX Don’t use tab

Cut & paste Text boxes


Going, Going, GoneGoing, Going, Gone••If you are too long winded and just keep on adding to your slideIf you are too long winded and just keep on adding to your slides word after word after word and try to put it all on one slide s word after word after word and try to put it all on one slide you will soon notice that your writing will you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read just get smaller and smaller until it becomes very hard to read from the back of the classfrom the back of the class••If you are too long winded and just keep on adding to your slideIf you are too long winded and just keep on adding to your slides word after word after word and try to put it all on one slide s word after word after word and try to put it all on one slide you will soon notice that your writing will you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read just get smaller and smaller until it becomes very hard to read from the back of the classfrom the back of the class••If you are too long winded and just keep on adding to your slideIf you are too long winded and just keep on adding to your slides word after word after word and try to put it all on one slide s word after word after word and try to put it all on one slide you will soon notice that your writing will you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read just get smaller and smaller until it becomes very hard to read from the back of the classfrom the back of the class••If you are too long winded and just keep on adding to your slideIf you are too long winded and just keep on adding to your slides word after word after word and try to put it all on one slide s word after word after word and try to put it all on one slide you will soon notice that your writing will you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read just get smaller and smaller until it becomes very hard to read from the back of the classfrom the back of the class••If you are too long winded and just keep on adding to your slideIf you are too long winded and just keep on adding to your slides word after word after word and try to put it all on one slide s word after word after word and try to put it all on one slide you will soon notice that your writing will you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read just get smaller and smaller until it becomes very hard to read from the back of the classfrom the back of the class••If you are too long winded and just keep on adding to your slideIf you are too long winded and just keep on adding to your slides word after word after word and try to put it all on one slide s word after word after word and try to put it all on one slide you will soon notice that your writing will you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read just get smaller and smaller until it becomes very hard to read from the back of the classfrom the back of the class••If you are too long winded and just keep on adding to your slideIf you are too long winded and just keep on adding to your slides word after word after word and try to put it all on one slide s word after word after word and try to put it all on one slide you will soon notice that your writing will you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read just get smaller and smaller until it becomes very hard to read from the back of the classfrom the back of the class••If you are too long winded and just keep on adding to your slideIf you are too long winded and just keep on adding to your slides word after word after word and try to put it all on one slide s word after word after word and try to put it all on one slide you will soon notice that your writing will you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read just get smaller and smaller until it becomes very hard to read from the back of the classfrom the back of the class••If you are too long winded and just keep on adding to your slideIf you are too long winded and just keep on adding to your slides word after word after word and try to put it all on one slide s word after word after word and try to put it all on one slide you will soon notice that your writing will you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read just get smaller and smaller until it becomes very hard to read from the back of the classfrom the back of the class••If you are too long winded and just keep on adding to your slideIf you are too long winded and just keep on adding to your slides word after word after word and try to put it all on one slide s word after word after word and try to put it all on one slide you will soon notice that your writing will you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read just get smaller and smaller until it becomes very hard to read from the back of the classfrom the back of the class••If you are too long winded and just keep on adding to your slideIf you are too long winded and just keep on adding to your slides word after word after word and try to put it all on one slide s word after word after word and try to put it all on one slide you will soon notice that your writing will you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read just get smaller and smaller until it becomes very hard to read from the back of the classfrom the back of the class••If you are too long winded and just keep on adding to your slideIf you are too long winded and just keep on adding to your slides word after word after word and try to put it all on one slide s word after word after word and try to put it all on one slide you will soon notice that your writing will you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read just get smaller and smaller until it becomes very hard to read from the back of the classfrom the back of the class••If you are too long winded and just keep on adding to your slideIf you are too long winded and just keep on adding to your slides word after word after word and try to put it all on one slide s word after word after word and try to put it all on one slide you will soon notice that your writing will you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read just get smaller and smaller until it becomes very hard to read from the back of the classfrom the back of the class••If you are too long winded and just keep on adding to your slideIf you are too long winded and just keep on adding to your slides word after word after word and try to put it all on one slide s word after word after word and try to put it all on one slide you will soon notice that your writing will you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read just get smaller and smaller until it becomes very hard to read from the back of the classfrom the back of the class••If you are too long winded and just keep on adding to your slideIf you are too long winded and just keep on adding to your slides word after word after word and try to put it all on one slide s word after word after word and try to put it all on one slide you will soon notice that your writing will you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read just get smaller and smaller until it becomes very hard to read from the back of the classfrom the back of the class••If you are too long winded and just keep on adding to your slideIf you are too long winded and just keep on adding to your slides word after word after word and try to put it all on one slide s word after word after word and try to put it all on one slide you will soon notice that your writing will you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read just get smaller and smaller until it becomes very hard to read from the back of the classfrom the back of the class••If you are too long winded and just keep on adding to your slideIf you are too long winded and just keep on adding to your slides word after word after word and try to put it all on one slide s word after word after word and try to put it all on one slide you will soon notice that your writing will you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read just get smaller and smaller until it becomes very hard to read from the back of the classfrom the back of the class••If you are too long winded and just keep on adding to your slideIf you are too long winded and just keep on adding to your slides word after word after word and try to put it all on one slide s word after word after word and try to put it all on one slide you will soon notice that your writing will you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read just get smaller and smaller until it becomes very hard to read from the back of the classfrom the back of the class


Text TipsText Tips•Use phrases•Present the essentials•Use your oral presentation to:

•Elaborate, explain, illuminate•Dazzle, amaze, amuse

•That at least justifies your presence•Reading the slides to your audience is boring and insulting

•Use phrases•Present the essentials•Use your oral presentation to:

•Elaborate, explain, illuminate•Dazzle, amaze, amuse

•That at least justifies your presence•Reading the slides to your audience is boring and insulting


Memory by AssociationThe Audio Visual EffectMemory by AssociationThe Audio Visual Effect

•We remember things by association. •Every piece of information in our memory is connected to other pieces in some way•Information that is presented as both audio AND visual is better remembered• One image can only support one concept

•We remember things by association. •Every piece of information in our memory is connected to other pieces in some way•Information that is presented as both audio AND visual is better remembered• One image can only support one concept


Adding Adding ImagesImages

Graphic files–Photos–Line art–Clip art–Drawing

Graphic files–Photos–Line art–Clip art–Drawing


Image SizesImage Sizes

PowerPoint–1024 x 768 – LCD projector

•Note: physical size of 7.5 x 10 makes dropping the image easier into the PowerPoint format

PowerPoint–1024 x 768 – LCD projector

•Note: physical size of 7.5 x 10 makes dropping the image easier into the PowerPoint format


• JPEG files– Most universal– Most compact

• Resolution– Full screen

(projector) 1024x768 pixels

– Approx 1MB file

• JPEG files– Most universal– Most compact

• Resolution– Full screen

(projector) 1024x768 pixels

– Approx 1MB file

Photos (Bit Maps)Photos (Bit Maps)


Line Art & Graphic ImagesLine Art & Graphic Images

•Indexed Color (Limited Palette)•Use .BMP or .GIF file•Set transparent color

•Indexed Color (Limited Palette)•Use .BMP or .GIF file•Set transparent color


Clip Art (Vector Graphics)Clip Art (Vector Graphics)

•“Drawing” files•Resolution is independent of size•Can be easily “taken apart” and edited•Small file size•Use .WMF

•“Drawing” files•Resolution is independent of size•Can be easily “taken apart” and edited•Small file size•Use .WMF


Drawing ToolsDrawing Tools•Use to annotate images •Use to generate images•Draw Tools

–Grouping–Order–Distribute–Align

•Use to annotate images •Use to generate images•Draw Tools

–Grouping–Order–Distribute–Align


Your Drawing Should Look Like ThisYour Drawing Should Look Like This


WARNING!!!WARNING!!!•Use standard file types (JPEG)

–Avoid platform specific file types (PICT)•Make sure that the graphic supports the text•Use graphics and effects selectively•Avoid excess “cuteness”

•Use standard file types (JPEG)–Avoid platform specific file types (PICT)

•Make sure that the graphic supports the text•Use graphics and effects selectively•Avoid excess “cuteness”


Format & colorHighlight key points3

KeyboardEnter text2

Table toolSet up columns and rows

1useactionStep

Creating TablesCreating Tables


Widgets

Inserting PowerPoint ChartsInserting PowerPoint Charts

•Select slide layout - graph •Insert data•Choose chart type•Use chart options to customize

•Select slide layout - graph •Insert data•Choose chart type•Use chart options to customize


0102030405060708090

1st Qtr 2nd Qtr 3rd Qtr 4th Qtr

EastWestNorth

Your Chart Might Look Like This Depending Your Chart Might Look Like This Depending on the Choices You Madeon the Choices You Made


7E

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2002

Week of

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Excel WorksheetExcel Worksheet


Using Slide Sorter to Arrange Your PresentationUsing Slide Sorter to Arrange Your Presentation•Use slide sorter

–To arrange and hide slides–To cut & paste slides–To generate automatic summary slides

•Use notes page to annotate slides•Use outline to generate handouts

–Exporting to text

•Use slide sorter–To arrange and hide slides–To cut & paste slides–To generate automatic summary slides

•Use notes page to annotate slides•Use outline to generate handouts

–Exporting to text


35mm Slides

Hardcopy

Handouts

.ppt file.ppt file

Zip

CD

Network

.pps file.pps file

Presentation Show File LCD Projector

PowerPoint Output FilesPowerPoint Output Files


Web Site

.htmlWeb PageWeb Page

Universal Format

Adobe Acrobat File

Adobe Acrobat File .pdf

Export Options (Export Options (save assave as)).gif.jpg

.bmp.png.wmf

Documentsimagesimages

Reasons To AnimateReasons To Animate•To give eye relief•To keep audience attention•To keep the audience focused

–animate bullet lists–animate graphs

•by element•by series

•To better illustrate dynamic processes

•To give eye relief•To keep audience attention•To keep the audience focused

–animate bullet lists–animate graphs

•by element•by series

•To better illustrate dynamic processes


REMEMBER

Less is More!!!!!

If in Doubt

Leave it OUT!

0102030405060708090

1st Qtr 2nd Qtr 3rd Qtr 4th Qtr

LostConfusedBewildered

Your Chart Animation Should Look Something Like ThisYour Chart Animation Should Look Something Like This

Your Sound File Should Play Like ThisYour Sound File Should Play Like This

Insert file “crashburn.wav” here from your floppy (a) drive

Insert file “crashburn.wav” here from your floppy (a) drive

Your Movie File Should Play Like ThisYour Movie File Should Play Like This

The Main Requirement for Being Successful at MUSCThe Main Requirement for Being Successful at MUSC

Insert file “waterwalk.avi” here from your floppy (a) drive

Insert file “waterwalk.avi” here from your floppy (a) drive

Your Animation Should Play Like ThisYour Animation Should Play Like This

•Sailing

•Snorkeling

•Partying

•Sailing

•Snorkeling

•Partying

Complex AnimationsComplex Animations


Congratulations!

You can now safely turn off your brain

Congratulations!

You can now safely turn off your brain