powerpoint basics - faculty innovation center - gateway...

Faculty Innovating with Technology Project revised Aug. 2006

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PowerPoint Basics 1. Presentation basics 2. Creating your title slide 3. Adding new slides 4. Adding bulleted text 5. Changing slide layouts 6. Inserting clip art and images 7. Hyper linking to other slides, other files, or the Internet8. Slide designs, colors and backgrounds9. Basic animations 110. The Slide Master 1

PowerPoint Basics

“Just what are we trying to do with this software anyway?”

Objectives

• State the role of PowerPoint slides in a presentation

• Understand the “less is more” concept for PowerPoint

• Use features that maximize effectiveness


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1. Presentation basics:

A Visual Aid

Slides are simply another visual aid to support your presentation – just as a flip chart is!

Right

What is the presentation? YOU are the presentation. The entire learning environment you create. Not the PowerPoint. The PowerPoint is merely a visual aid

Wrong

The presenter should be more important than the slides.


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Less is More

I used the “Send to Microsoft Word” technique to create this handout.

Less words = more student learning If there are too many words on a slide the audience often will “tune you out” to read the slide. It is also very difficult for your audience to pick out the key points with all the extra text. If extra information is absolutely essential, consider using the Notes feature of PowerPoint. Use the “Send to Microsoft Word” command to create a handout that includes both the slides and notes.

2. Creating your title slide

This is My Title Slide

And here is my Subtitle

Click to add your title text where it says “Click to add title: Do the same for your subtitle The first slide in a blank PowerPoint files is the title slide. The title slide has its own special formatting and features. Use as the first slide in a presentation, and also (if desired) to announce new “chapters” or new major topics.


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3. Adding new slides

Adding New Slides

or

Click the New Slide button that may be available from the right side of the toolbar, or Choose Insert -> New Slide from the menu bar, or Use the Ctrl+M keyboard shortcut (hold down the Control key and tap the letter M key).

4. Adding bulleted text

Adding bulleted text

• Click, type, press Enter key

• Use Tab and Shift+Tab to indent

Tab key – indents For subpoint, press the Tab key This is a subpoint Shift+Tab - outdents To return to main bullet, hold down the Shift key while pressing the Tab key


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5. Changing slide layouts

Click various layouts to explore

If the Slide Layout window is not visible, choose Format -> Slide Layout from the menu toolbar Click various layouts to view in more detail.

6. Inserting clip art and images

Inserting Clip Art

Choose Insert -> Picture -> Clip Art The Clip Art search will open in the right-hand pane

Searching for clipart• Type a

Search for:word in the clip art panel

• Click GO

• Scroll down to view, click the image to insert

Type in a word in the Search for box and click the GO button I typed in the word “coffee” to search for clip art with that theme


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Always consider

Does it add – or detract from your message?

Inserting My Own Image

Choose Insert -> Picture -> From File To insert images from digital cameras, scanned images, saved from the Internet, etc.

Manipulating Images

Move arrow

Resizearrow

The appearance of the mouse pointer will change depending upon where you are pointing Click and drag with the four-arrow-headed move arrow to reposition the image Click and drag a corner with the two-arrow-headed arrow to resize the image


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7. Hyper linking to other slides, other files, or the Internet

Hyperlinks – Method 1

• Linking To Internet

(for example http://www.gtc.edu)– Simply type full web address on the slide and

press ENTER key

You can link to: Internet web pages Other files, such as Excel spreadsheets Slides within your PowerPoint and more…


• Select the word or image to make into link, then choose Insert->Hyperlink

Always remember to SELECT first


• A dialog box opens asking what to link to– Web page– A computer

file– A slide in this

PowerPoint– more…


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Hyperlinks – Method 2• Type the full

web address into the Address bar,

• Or click on the browsebutton in the upper right, and surf to the site

When you surf to the web site you are linking to, minimize your Internet browser window and the address should have been automatically filled-in. If not, copy and paste the web address from the address bar of your browser into the address text box here.

To link to a slide within this presentation

• Choose:– Place in

this document

– Click the slide title to choose it to link to

– Click OK


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8. Slide designs, colors and backgrounds

Slide Designs

Select Format -> Slide Design

Slide Designs 2

Click the template on the right side to view it in the main window The last design viewed is applied to your PowerPoint slides. Go switch back to no design formatting, scroll up (if necessary) and click the default design. This is the first icon under “Available for Use”

Practice choosing slide designs


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Color

• Background color: Choose Format -> Background

Select More Colors… (for more choices)

Think about the impact of color

• Some audiences prefer light text on dark background

Some say light text on a dark background is less jarring on the eyes Some people cannot discern some colors (10% males?)


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Changing Font Color (1)

• Select the text you wish to color

• Choose Format -> Font

Changing Font Color (2)

• Select from the drop-down Color menu

• Choose More Colors, if desiredMore Colors dialog

Think about the impact of color

• Some audiences prefer light text on dark background


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9. Basic animations

Basic Animations

• Select Slide Show -> Animation Schemes

Animations that focus the audience’s attention can be good Most animations are badly used. (Duck! Here comes another animation!)

Animation Schemes

• Choose an animation from the right-hand pane

Animation Schemes

• Bullet point 1

• Bullet point 2

• Bullet point 3

Screenshot of ‘Fade in and dim’ animation


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Animation Schemes

• Bullet point 1

• Bullet point 2

• Bullet point 3

Always ask

Practice with Animation Schemes


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10. The Slide Master

The Slide Master

• To CONTROL them ALL heh heh heh

Choose View -> Master -> Slide Master

Text, formatting and graphics on the Slide Master are displayed on every slide in the presentation Slide Master graphics can be “turned off” on individual slides

The Slide Master

Edit the font color, size, face, background color, line spacing etc. as you would any other slide Click “Close Master View” when finished

Play with Slide Master

• I usually space out my bullets more

• People like to change bullets

• Can add logo that appears on every slide

Line spacing example (1)


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Play with Slide Master




Lines spacing example (2)




The results of increasing the line spacing for the main bullet points, and also adding a logo in the upper right corner of the Master.

Practice with Slide Master

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