powerpoint and presentation skills. using powerpoint safe-ly
Post on 12-Sep-2014
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The most important aspect of ANY presentation is the key point you're trying to make. How to tell a compelling story using PowerPoint, and different approaches for using the tool depending on the purpose of you .PPT.TRANSCRIPT
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Michon Williams
Schulich School of Business
August 2011
Using PowerPoint SAFE-ly
You will learn:• The most important aspect of ANY presentation• Creating a compelling story• Different PowerPoint approaches for different objectives
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What is PowerPoint?
• What does it do?
Presents data graphically
Illustrates an idea or concept
Provides visual aid for presentations
(and sometimes reports)
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What is PowerPoint?
• What is it for?
– Classroom / Training– Results of a study – Making a recommendation– Selling a product– Selling an idea
– And more!!!
PowerPoint and Presentation Skills 3August 2011
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What is PowerPoint???
• It’s about….
MAKING A POINT!!!!!
• So why do so many people get it wrong???
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How do you avoid this?
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Know You’re SAFE
Story
Audience
Format
Engagement
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Story: The main message
• What does your PowerPoint need to do?
• Examples…– Classroom / Training– Summarizing the results of a study – Summarizing a recommendation– Selling a product– Selling an idea
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Story types
• What does your PowerPoint need to do?
• Examples…– Classroom / Training– Summarizing the results of a study – Summarizing a recommendation– Selling a product– Selling an idea
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• Stories– Major learning objective– Study conclusion– Recommendation– How it meets MY needs– What do you need from
me?
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Story example: High-school Essays
• Introduction– Summary– Thesis– Paragraph 1
• Point• Proof• Comment
– Paragraph 2• Point• Proof• Comment
– Paragraph 3• Point• Proof• Comment
• Conclusion– Thesis– Summary
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EVERYTHINGis about the thesis
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Story example: Business recommendation
• Recommendation: Sell the business
• Reasons:1. Competition2. Market consolidation3. Market position4. Interested buyers
• Preparing for sale:1. Finance: getting your books in order2. Human Resources: Dealing with staffing during transition
• Summary
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EVERYTHINGis about the “reco”
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Story steps…
1. Tell them what you’re going to tell them
2. Tell them…
3. Tell them what you told them
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Story: What makes a good one?
• Theme / Message – Tell me in one sentence
• Relate-ability– Audience knows how it relates to them / what’s being asked of them
• Credibility– Storyteller is perceived as credible
• Illustration– Ideas are represented with words, pictures and diagrams
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Audience: Know them!
• Who are you presenting to?
– Acknowledge them
– Understand their interests
– Speak with them….NOT at them
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Audience: Know them!
• What do you want them to know??
– We are recommending for you…
– You will learn from this course…
– These are insights you may find interesting..
– We think you’ll care because…
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Format: To Present or To Read?
• Two types of PowerPoints
– To be presented
– To be distributed and read by audience
….Two types of approaches
….Sometimes you need to compromise with a little of both (like this
presentation)
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Formatting presentation slides
1. One major idea per slide
2. Minimize text and bullets• 5 words per bullet, 5 bullets per page
3. Illustrate with slides (explain through speaking)• Use Images and charts
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Formatting presentation slides
Good SLIDES are…
• Short and clear
Good SLIDES are NOT…
• Detailed or complex
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Formatting presentation slides
Good SLIDES…
• Summarize key points
Good SLIDES are NOT…
• All of the information
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Formatting presentation slides
Good SLIDES…
• Complement what you say
Good SLIDES are NOT…
• Detailed speaking notes
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Formatting presentation slides
Good SLIDES are…
• Highlights of a story
Good SLIDES are NOT…
• A document or report
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Formatting if detail is needed
1. Use multiple slides
2. Appendices– Move detailed graphs and data to your appendices– Present them if needed during Q&A
3. Keep two versions of your presentation– One to SPEAK TO– One to distribute (which can be read)
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Engage the Audience
– Ask about the audience’s experience• How many of you have…• Have you ever…• Who here knows about…
– Leave a few questions unanswered
– Ask if there are questions
– Ask for feedback…and integrate input into your next presentation!
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Summary: SAFE
Story: • What does your PowerPoint need to do?• What is your main message?
Audience: • Who are you presenting to?• What do they know?• What do they need to know?
Format:• How will your PowerPoint be used?
Engagement:• Engage the Audience• Ask for questions!!• Get feedback on what’s worked
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