powerpoint 2016 - gmetrix llc · 7 | introduction powerpoint 2016 project workbook • labs: labs...

PowerPoint 2016

First Edition

LearnKey provides self-paced training courses and online learning solutions to education, government, business, and individuals world-wide. With dynamic video-based courseware and effective learning management systems, LearnKey provides expert instruction for popular computer software, technical certifications, and application development. LearnKey delivers content on the Web, by enterprise network, and on interactive CD-ROM. For a complete list of courses visit:

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© 2016 LearnKey www.learnkey.com

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Table of ContentsIntroduction

PowerPoint 2016 ____________________________________________________________________________ 2Using This Workbook _________________________________________________________________________ 5Best Practices Using LearnKey’s Online Training ___________________________________________________ 6PowerPoint 2016 Introduction __________________________________________________________________ 8Skills Assessment ____________________________________________________________________________ 9PowerPoint 2016 Time Tables _________________________________________________________________ 10

Session 1Session 1 Fill-in-the-Blanks __________________________________________________________________ 12Creating Workbooks ________________________________________________________________________ 14Importing an Outline from Microsoft Word ______________________________________________________ 15Inserting, Hiding, Unhiding, and Deleting Slides __________________________________________________ 16Modifying Layouts, Headers, and Footers ________________________________________________________ 17Working with Slide Masters __________________________________________________________________ 18Creating and Modifying Slide Layouts __________________________________________________________ 19Modifying the Handout and Notes Masters ______________________________________________________ 20Ordering and Grouping Slides _________________________________________________________________ 21Changing Slide Size and Presentation Views _____________________________________________________ 22Setting File Properties _______________________________________________________________________ 23Printing Options ___________________________________________________________________________ 24Configuring and Presenting a Slide Show ________________________________________________________ 25

Session 2Session 2 Fill-in-the-Blanks __________________________________________________________________ 27Inserting Text on Slides ______________________________________________________________________ 29Formatting Text on Slides ____________________________________________________________________ 30Inserting Shapes and Text Boxes _______________________________________________________________ 31Formatting Shapes and Text Boxes _____________________________________________________________ 32Inserting and Formatting Images _______________________________________________________________ 33Ordering and Grouping Objects _______________________________________________________________ 34

Session 3Session 3 Fill-in-the-Blanks __________________________________________________________________ 36Creating and Importing Tables ________________________________________________________________ 38Formatting Tables ___________________________________________________________________________ 39Creating and Importing Charts ________________________________________________________________ 40Formatting Charts __________________________________________________________________________ 41Creating SmartArt Graphics __________________________________________________________________ 42Formatting SmartArt Graphics ________________________________________________________________ 43Inserting and Configuring Media Files __________________________________________________________ 44Managing Media Files _______________________________________________________________________ 45

Session 4Session 4 Fill-in-the-Blanks __________________________________________________________________ 47Applying Slide Transitions ____________________________________________________________________ 48Applying Animation to Objects ________________________________________________________________ 49Setting Animation Options and Paths ___________________________________________________________ 50Setting Animation and Transition Timing _______________________________________________________ 51

Session 5Session 5 Fill-in-the-Blanks __________________________________________________________________ 53Merging Content from Other Presentations ______________________________________________________ 55Inserting and Reviewing Comments ____________________________________________________________ 56Protect, Inspect, and Proof Presentations _________________________________________________________ 57Preserve and Export Presentations ______________________________________________________________ 58PowerPoint 2016 Master Project _______________________________________________________________ 60

AppendixPowerPoint 2016 Lesson Plans ________________________________________________________________ 63PowerPoint 2016 Session 1 Outline _____________________________________________________________ 83PowerPoint 2016 Session 2 Outline _____________________________________________________________ 84PowerPoint 2016 Session 3 Outline _____________________________________________________________ 85PowerPoint 2016 Session 4 Outline _____________________________________________________________ 86PowerPoint 2016 Session 5 Outline _____________________________________________________________ 87Shortcut Keys ______________________________________________________________________________ 88

5 | Introduction PowerPoint 2016 Project Workbook

Before starting any of the projects in this manual, please visit http://www.learnkey.com/admin/files/PowerPoint2016.zip and download the PowerPoint 2016 Project Files that accompany this manual (you may need to scroll to the bottom of the page for the link).

The exercises in this manual serve as a companion to LearnKey’s training and are organized by session to match the presented concepts. Within each session, exercises are arranged from easiest to most challenging. In the Introduction section of each session, you will find outlines of the training and sample lesson plans which will give you an overview of the training content and help you to structure your lessons. The following sections are included for each session of training:

Skills Assessment: The skills assessment will help you and your students to gauge their understanding of course topics prior to beginning any coursework. Each skill listed is tied directly to an exam objective. Understanding where your students feel less confident will aid you in planning and getting the most from the training.

Objective Mapping and Shoot File Links: The objective mapping provides a quick reference as to where in the training a specific certification exam objective is covered. The Files column lists the name of the Course Support files (Excel spreadsheets, Photoshop files, etc.) that are used and demonstrated during the training. The files will typically have a starting file containing all data necessary to begin the demonstrated skill, as well as a completed file which shows the final result.

Keyboard Shortcuts & Tips: The keyboard shortcuts and tips provide a reference of product-specific keyboard shortcuts and helpful hints to make working more efficient.

Short Answer and Matching: The short answer questions facilitate a recall of the basic training concepts to further aid in retention of the course topics and information in preparation for the training’s Pre-Assessments, Post Tests, and MasterExam. The matching exercise provides additional learning reinforcement of terms and concepts found throughout the training in the courses’ glossary.

Projects: The projects in this manual are organized by session to match the concepts presented in the LearnKey training. Each project is assigned a difficulty level of either beginner, intermediate, or advanced. Some projects will be noted as “beginner-intermediate” or other range. Within each session, projects are arranged from easiest to most challenging. Each project includes a description of the task as well as steps required for successful completion. Note that the steps may not indicate each required action but will provide the expectation of what is required leaving the action to the student. References to the concepts demonstrated in the LearnKey training that are required for successful completion of the project are also included. Each project will also indicate the files and software used to complete the tasks. Some projects may only include a file named “ProjectTitle_End”. Projects only including an end file typically begin with a new file which is indicated in the first step. The “ProjectTitle_End” file is included to illustrate a possible correct result. Other projects may include a file named “ProjectTitle_Start” or other files. Projects with a “ProjectTitle_Start” file begin with that file instead of a new file. “Start” files typically contain data required for the project pre-inserted to focus the project on concepts versus data entry.

Using This Workbook


LearnKey offers video-based training solutions which are flexible enough to accommodate the private student, as well as educational facilities and organizations.

Our course content is presented by top experts in their respective fields and provides clear and comprehensive information. The full line of LearnKey products have been extensively reviewed to meet superior standards of quality. The content in our courses has also been endorsed by organizations, such as Certiport, CompTIA®, Cisco, and Microsoft. However, it is the testimonials given by countless satisfied customers that truly set us apart as leaders in the information training world.

LearnKey experts are highly qualified professionals who offer years of job and project experience in their subjects. Each expert has been certified in the highest level available for their field of expertise. This provides the student with the knowledge necessary to also obtain top-level certifications in the field of their choice.

Our accomplished instructors have a rich understanding of the content they present. Effective teaching encompasses not only presenting the basic principles of a subject, but understanding and appreciating organization, real-world application, and links to other related disciplines. Each instructor represents the collective wisdom of their field and within our industry.

Our Instructional TechnologyEach course is independently created, based on standard objectives provided by the manufacturer for which the course was developed.

We ensure that the subject matter is up-to-date and relevant. We examine the needs of each student and create training that is both interesting and effective. LearnKey training provides auditory, visual, and kinesthetic learning materials to fit diverse learning styles. The following are three levels of implementation:

Standard Training ModelThe standard training model allows students to proceed through basic training, building upon primary knowledge and concepts to more advanced application and implementation. In this method, students will use the following toolset:

• Pre-assessment: The pre-assessment is used to determine the student’s prior knowledge of the subject matter. It will also identify a student’s strengths and weaknesses, allowing the student to focus on the specific subject matter he/she needs to improve most. Students should not necessarily expect a passing score on the pre-assessment as it is a test of prior knowledge.

• Video training session: Each course of training is divided into sessions that are approximately two hours in length. Each session is divided into topics and subtopics.

• Post test: The post test is used to determine the student’s knowledge gained from interacting with the training. In taking the post test, students should not consult the training or any other materials. A passing score is 80 percent or higher. If the individual does not pass the post test the first time it is taken, LearnKey would recommend the incorporation of external resources, such as the workbook and additional customized instructional material.

Intermediate Training ModelThe intermediate training model offers students additional training materials and activities which allows for better retention, review, and interaction. This model includes not only the standard model material, but also includes the following toolset:

• Study guides: Study guides are a list of questions missed which can help students recognize areas of weakness and necessary focus. They can be accessed from either the pre-assessment or post test.

Best Practices Using LearnKey’s Online Training


• Labs: Labs are interactive activities that simulate situations presented in the training. Step-by-step instructions and live demonstrations are provided.

• Workbooks: Workbooks have a variety of activities, such as glossary puzzles, short answer questions, practice exams, research topics, and group and individual projects, which allow the student to study and apply concepts presented in the training.

Master Training ModelThe master training model offers the student an additional opportunity to prepare for certification by further examining his/her knowledge. This model includes the materials used in the standard and intermediate models, as well as the MasterExam.

• MasterExam: The MasterExam draws from a large pool of questions to provide a unique testing experience each time it is taken. LearnKey recommends a student take and pass the exam, with a score of 80 percent or higher, four times in order to prepare for certification testing. Study guides can also be accessed for the MasterExam.


If you have the desire to be successful in the business world, a working knowledge of PowerPoint 2016 is a must. LearnKey expert Jason Manibog will teach you how to create and manage presentations, insert and format shapes and slides, apply transitions, and how to use the new screen recording feature. This course will also help you study and prepare to take the Microsoft’s PowerPoint 77-729 Certification exam.

Benefits:• Gain the skills and confidence required to successfully obtain your Microsoft Office PowerPoint 2016 certification• Test prep questions that meet all PowerPoint 2016 exam objectives• View your online courseware anytime, anywhere

PowerPoint 2016 Introduction


Skills AssessmentInstructions: Rate your skills on the following tasks from 1-5 (1 being needs improvement, 5 being excellent).

Skills 1 2 3 4 5Create a presentation

Insert and format slides

Modify slides, handouts, and notes

Order and group slides

Change presentation options and views

Configure a presentation for print

Configure and present a slide show

Insert and format text

Insert and format shapes and text boxes

Insert and format images

Order and group objects

Insert and format tables

Insert and format charts

Insert and format SmartArt graphics

Insert and manage media

Apply slide transitions

Animate slide content

Set timing for transitions and animations

Merge content from multiple presentations

Finalize presentations


PowerPoint 2016 Time Tables

Session 1 Actual TimeIntroduction to PowerPoint 2016 00:09:28

Create a Presentation 00:11:02

Insert and Format Slides 00:18:08

Modify Slides, Handouts, and Notes 00:20:16

Order and Group Slides 00:05:44

Change Presentation Options and Views 00:15:01

Configure a Presentation for Print 00:09:53

Configure and Present a Slide Show 00:18:04

Domain 1 Recap 00:03:06

Total Time 01:50:42

Session 2 Actual TimeInsert and Format Text 00:23:11

Insert and Format Shapes and Text Boxes 00:19:52

Insert and Format Images 00:14:06

Order and Group Objects 00:11:23


Total Time 01:11:07

Session 3 Actual TimeInsert and Format Tables 00:20:43

Insert and Format Charts 00:24:08

Insert and Format SmartArt Graphics 00:14:52

Insert and Manage Media 00:19:28


Total Time 01:21:35

***The actual time is calculated based on how long it will take to simply watch the video files.***The total training time (including watching the videos, completing the labs, projects, and assessments) may double or even triple the actual time.

Session 4 Actual TimeApply Transitions and Animations 0:07:34

Animate Slide Content 0:20:13

Set Timing for Transitions, Animations 0:09:39


Total Time 0:39:15

Session 5 Actual TimeManage Multiple Presentations 00:14:49

Finalize Presentations 00:30:20


Test-Taking Tips 00:02:32

Total Time 00:49:18

Session 1

12 | Session 1 PowerPoint 2016 Project Workbook

Session 1 Fill-in-the-BlanksInstructions: While watching Session 1, fill in the missing words according to the information presented by the instructor. [References where answers are found are in brackets.]

Create a Presentation

1. When you create a PowerPoint presentation, is the key. [Create a Blank Presentation]

2. Most templates give you a few choices to choose from. [Create a Presentation Using Templates]

3. need to be applied to your Word document before it can be used as an outline for a Power-Point presentation. [Import Word Document Outlines]

Insert and Format Slides

4. Slide layouts hold of content. [Insert Specific Slide Layouts]

5. You can duplicate slides in a presentation by a desired slide and clicking Duplicate. [Duplicate Existing Slides]

6. A hidden slide is hidden from the view but not from the Normal view. [Hide and Unhide Slides]

7. Slides can be removed from a presentation quickly by selecting the slide and pressing the or Backspace key on the keyboard. [Delete Slides]

8. You need to pay attention to the slides, pages, and handouts when applying headers and foot-ers to a presentation. [Insert Headers and Footers]

Modify Slides, Handouts, and Notes

9. Slide masters are background to your PowerPoint presentation. [Change Slide Master Theme or Background]

10. When you make a change to the of the slide master, the change is reflected in all the slide masters in the presentation. [Modify Slide Master Content]

11. The handout master determines what the look of your handouts will be when you print out handouts. [Modify a Handout Master]

12. Changing a single slide will not affect all of the slides. [Modify the Notes Master]

Order and Group Slides

13. Sections allow you to put slides into . [Create Sections]

14. One way to reorder slides in a presentation is to simply and a slide to a new location. [Modify Slide Order]

15. You can rename sections under the tab of the ribbon. [Rename Sections]

Change Presentation Options and Views

16. 4:3 and are the standard slide sizes in PowerPoint 2016. [Change Slide Size]

17. Normal, View, Slide Sorter, Notes Page, and Reading View are all types of views in Power-Point 2016. [Change Views of a Presentation]

18. File properties make it easier for other people to a presentation you created. [Set File Properties]

Configure a Presentation for Print

19. You can choose slides you wish to print from a presentation. [Print All or Part of a Presentation]

20. Print orientation printing options include Portrait and . [Print Notes Pages, Handouts]


21. Always check your color before clicking Print. [Print in Color or Black and White]

Configure and Present a Slide Show

22. Slide shows can be presented to live audiences, be a video stream on a , or a looping presenta-tion on a kiosk. [Create Custom Slide Shows]

23. The View is used in conjunction with multiple monitors. [Configure Slide Show Options]

24. You can rehearse your slide shows timing under the tab. [Rehearse Slide Show Timing]

25. In Presenter View, the presenter will be able to see their and annotations while the audience will not. [Present a Slide Show in Presenter View]


Creating Workbooks Description:There are three basic ways to start creating a presentation in PowerPoint. A presentation can be created from scratch. A template, with a design but no content, can be used. Or, an online template, which usually contains placeholder content and can really help start a presentation and guide one through creating a presentation, can be used.

After completing this project, you will have practiced all three ways in which a presentation can be created.

Steps for Completion:1. Launch PowerPoint 2016.2. From the list of available templates, click Blank Presentation. A blank presentation will appear.3. Create another new presentation, using the Berlin template design.4. Save the presentation to your student folder with the name, Effective Presentations.5. Start the process of creating another presentation.6. For this presentation, use the Online Templates search capability to search for food presentations. Your results should look similar to this:7. Use the Food – preparation to presentation template to create a new presentation.8. Save the presentation to your student folder with the name, THE Food Truck New Foods.9. Close the presentation. Leave the Effective Presentations file open if you are continuing to the next project.

Reference:LearnKey’s PowerPoint 2016 Training, Session 1:

Create a Presentation: Create a Blank Presentation; Create a Presentation Using Templates; Online Templates

Project File: N/A

Difficulty: Beginner

Required Materials: PowerPoint 2016

Estimated Time to Complete: 15 minutes

Objectives:1.0 Create and Manage Presentations

1.1 Create a presentation1.1.1 Create a new presentation1.1.2 Create a presentation based on a template


Importing an Outline from Microsoft WordDescription:Once presentations are created, content needs to be added. One way in which content can be added is to import an outline from Microsoft Word. In order for this to be successful, heading styles (such as Heading 1, Heading 2, and Heading 3) need to be applied to the text one wishes to convert to PowerPoint slides.

Heading 1 text will convert into slide titles, Heading 2 text will convert into main points, and Heading 3 text will convert into sub-points when a document is imported. After completing this project, you will know two methods used to import a Word document into PowerPoint. One method starts a new presentation while the other method imports an outline into an existing presentation.

Steps for Completion:1. If your Effective Presentation file is still open from the previous project, you will use it in this project. If not, open the Effective Presenta-

tions-113 file from your student folder.2. Launch Microsoft Word.3. Open the Presentation Day Tips document.4. Click through each line of the text, noticing each line is styled as a heading, as indicated in the styles area.5. Close Microsoft Word.6. Return to PowerPoint.7. Add the Presentation Day Tips document to your existing Effective Presentations file, bringing the document in as new slides. Your pre-

sentation should be up to three slides (do not worry about the formatting as we will take care of that later).8. Save and close the Effective Presentations file, leaving PowerPoint open.9. Import the Word file named During the Presentation into a new PowerPoint presentation. The new presentation should contain two

slides.10. Save the new presentation to your student folder with the name, During the Presentation.11. Close the presentation, leaving PowerPoint open.


Create a Presentation: Import Word Document Outlines

Project Files: Effecitive Presentations-113.pptx, Presentation Day Tips.docx, During the Presentation.docx





1.1 Create a presentation1.1.3 Import Word document outlines


Inserting, Hiding, Unhiding, and Deleting SlidesDescription:After creating a presentation, and, when necessary, importing slides into the presentation, the real work starts. Slides need to be added and text needs to be added to those slides. To ease this process, slides can be duplicated. If too many slides are present or, if a slide becomes unnecessary, it can be deleted.

Not all slides will always be used when a presentation is actually presented to an audience. Rather than delete (and then have to re-cre-ate slides), slides can be hidden. They will still be visible as a presentation is being worked on, but not visible when presented as a slide show. Upon completion of this project, you will be well equipped to add, delete, duplicate, hide, and unhide slides in a presentation.

Steps for Completion:1. From your student folder, open the Effective Presentations-121 file.2. Select Slide 1.3. Add a new slide, using the Title and Content layout.4. Add another new slide, using the Two Content layout.5. On the new Two Content layout slide, change the title placeholder text to Preparing your Presentation.6. Make two duplicate copies of the current slide. At this point, your presentation should have seven slides.7. Hide the last two slides of the presentation.8. Delete slide 5 (the third Preparing your Presentation slide).9. Unhide the second to last slide in the presentation.10. Save your changes.


Insert and Format Slides: Insert Specific Slide Layouts; Duplicate Existing Slides; Hide and Unhide Slides; Delete Slides

Project File: Effective Presentations-121.pptx



Estimated Time to Complete: 10-15 minutes


1.2 Insert and format slides1.2.1 Insert specific slide layouts1.2.2 Duplicate existing slides1.2.3 Hide and unhide slides1.2.4 Delete slides


Modifying Layouts, Headers, and FootersDescription:As PowerPoint presentations are built, one may decide a slide needs a different layout or background for a slide. Individual slide back-grounds can be changed to emphasize a part of a presentation but should be changed sparingly as to not stray from having consistency within a presentation.

When giving a presentation, copies of the presentation may be given as handouts. Thus, consideration needs to be given to adding headers, footers, and page numbers both to slides and to handouts. After completing this project, you will be well versed in changing slide layouts and backgrounds and adding headers, footers, and page numbers both to slides and handouts.

Steps for Completion:1. Open the Effective Presentations-125 presentation from your student folder.2. Change the slide layout on slide 1 to the Title layout.3. Change the slide layout on slide 5 to the Title and Content Layout.4. Change the slide layout on slide 6 to the Title and Content Layout.5. Navigate to Slide 2.6. On slide 2, change the Title text to the word, Agenda.7. Change the slide background to a solid fill.8. Set the color of the background of slide 2 to Brown, Background 2, Lighter 40%.9. Add a slide footer with the text, Effective Presentations, to all slides, making sure the footer does not show on the title slide.10. For the notes and handouts, show the date with the date set to update automatically.11. Show the page numbers on the notes and handouts.12. Add a header

with the text, Effective Presentations, to the notes and handouts. Your notes pages should look like the example on the right:

13. Save and close the file.

Reference:LearnKey’s Power-Point 2016 Training, Session 1:

Insert and Format Slides: Apply a Different Slide Layout; Modify Individual Slide Backgrounds; Insert Headers and Footers






1.2 Insert and format slides1.2.5 Apply a different slide layout1.2.6 Modify individual slide backgrounds1.2.7 Insert slide headers, footers, and page numbers


Working with Slide MastersDescription:To ensure consistent formatting on slides in PowerPoint presentations, most formatting changes should be made to slide masters, not slides. A slide master contains all of the layouts and placeholders in those layouts for a presentation. Think of a slide master as a blue-print for the overall look and feel of a presentation.

Upon completing this project, you will have a better understanding of slide masters and the different modifications which can be made to them while ensuring consistent formatting in a presentation.

Steps for Completion:1. From your student folder, open the Effective Presentations-131 file.2. Change the view to the Slide Master view.3. Change the presentation theme to the Ion Boardroom theme.4. Change the color scheme to Violet.5. Change the font set to Corbel.6. Change the background style to Style 7.7. Add the Subtle Solid effect to the master.8. Change the font color for all master title placeholders to white. Your slide master should resemble this:

9. On the Title Slide layout, change the case of the subtitle placeholder to Sentence case.10. Remove the footers from the Section Header layout.11. Close the Master View so that you can see how the changes to the master affected your presentation.12. On slides 5 and 6, reset the slides to set the text to match the format of the slide master.13. Save your changes and close the file.


Modify Slides, Handouts, and Notes: Change Slide Master Theme or Background; Effects; Modify Slide Master Content


Difficulty: Beginner Intermediate




1.3 Modify slides, handouts, and notes1.3.1 Change the slide master theme or background1.3.2 Modify slide master content


Creating and Modifying Slide LayoutsDescription:Each slide master comes with 17 prebuilt slide layouts. For a slide master, there may be a slide layout (or multiple layouts) which need to be customized for a presentation. If none of the existing slide layouts match a layout needed, a custom slide layout can be created.

After completing this project, you will have the knowledge needed to create slide layouts and modify existing slide layouts.

Steps for Completion:1. From your student folder, open the Effective Presentations-133 file.2. Change the view to the Slide Master view.3. Add a new custom layout, naming the layout, Presentation Tips.4. Add a picture placeholder to the left side of the new Presentation Tips layout.5. Add a text placeholder to the right side of the new Presentation Tips layout. Your new layout should resemble this:

6. Select the Title Slide Layout.7. Move the title placeholder up about ½ inch to create a slight separation between the tile and subtitle.8. Close the Slide Master view.9. Select the last slide in the presentation.10. Add a new slide, using the Presentation Tips layout you created earlier in this project.11. Save and close the file.


Modify Slides, Handouts, and Notes: Create a Slide Layout; Modify a Slide Layout


Difficulty: Intermediate




1.3 Modify slides, handouts, and notes1.3.3 Create a slide layout1.3.4 Modify a slide layout


Modifying the Handout and Notes MastersDescription:In addition to a slide master, PowerPoint has masters for handouts pages and notes pages, allowing one to set consistent formatting for handouts pages and notes pages.

After completing this project, you will have a better understanding of what can be changed in masters for both handouts pages and notes pages.

Steps for Completion:1. From your student folder, open the Effective Presentations-135 file.2. Switch the view to the Handout Master view.3. Set the number of slides to display to four slides per page.4. Replace the Footer text with your name.5. Close the Handout Master View.6. Display the Print Preview.7. Change the print settings to print handouts, 4 slides Horizontal. Your screen should resemble the example below:

8. Return to the presentation.9. Change the view to the Notes Master view.10. Increase the font size of the placeholder text for the bullet points from 12 to 14.11. Replace the Footer text with your name.12. Close the Notes Master view.13. Save and close the presentation.


Modify Slides, Handouts, and Notes: Modify a Handout Master, Modify the Notes Master






1.3 Modify slides, handouts, and notes1.3.5 Modify the handout master1.3.6 Modify the notes master


Ordering and Grouping SlidesDescription:As more and more slides are added to a presentation, one may want to organize a presentation into manageable groups of slides. Creating sections allows for a visual grouping of slides, though the order in which the slides display is not changed when sections are created.

Slides can be easily rearranged when needed, with or without sections. Upon completing the next project, you will know how to create and rename sections in a PowerPoint presentation and rearrange slides in a presentation.

Steps for Completion:1. From your student folder, open the Effective Presentations-141 file.2. Unhide slide 6.3. Change the view to the Slide Sorter view.4. Move slide 6 in front of slide 5 (or, if you prefer, slide 5 to come after slide 6). The order of slides should look like this:

5. Return to the Normal view.6. Add a section in front of slide 3.7. Rename the section with the name, Preparing.8. Add a section in front of slide 6.9. Rename the section with the name, Delivering.10. Rename the default section at the beginning of the presentation

with the name, Intro.11. Collapse all three sections. The navigation area should look like

the example on the right:12. Move the Delivering section above the Preparing section.13. Move the Preparing section back to being above the Delivering

section.14. Expand all three sections.15. Save and close the file.


Order and Group Slides: Create Sections; Modify Slide Order; Rename Sections






1.4 Order and group slides1.4.1 Create sections1.4.2 Modify slide order1.4.3 Rename sections


Changing Slide Size and Presentation ViewsDescription:Presentations are usually delivered through some type of projection screen. This can be through a big screen display or through a regu-lar monitor or a special kiosk. Occasionally it is necessary to adjust the slide size to best fit the medium used to display the informa-tion.

In order to make sure that adjusting the slide size does not cause a problem with the display itself, different slide views can be utilized to make it easier for one to check multiple slides at once or preview a slide show. Other views, such as the Outline View, allow one to focus solely on presentation content. After completing this project, you will know how to change the overall slide size and have an understanding on how the different views in PowerPoint help you in creating presentations.

Steps for Completion:1. From your student folder, open the Effective Presentations-151 file.2. Change your slide size from Widescreen to Standard (or, if it is Standard, Standard to Widescreen). If you are presented with any fitting

options, click the Ensure Fit button.3. Set the slide size to the On-screen Show (16:10) setting, with the Ensure Fit option if presented with that option.4. Change the presentation view to Outline View.5. Using the outline view, add the title, Effective Presentations, to slide 1.6. Using the outline view, add a new slide after the Agenda slide with the title, Knowing your Audience.7. Change the presentation view to the Slide Sorter view.8. Change the presentation to the Notes Page view.9. Using the notes pages view, add a note to the Agenda slide to read, Make sure the order of these topics match with the presentation order.10. Change the presentation to the Reading view.11. Make sure the Use Presenter View check box is not selected.12. Start the slide show from the beginning.13. Navigate through the entire presentation. You should be back in Normal view when the slide show is complete.14. Navigate through the first few slides in the presentation and then change the view back to the Normal view.15. Show the presentation in Black and White mode.16. Show the presentation in Grayscale mode.17. Save a copy of the presentation with the name, Effective Presentations-Custom Size.18. Close the presentation.


Change Presentation Options and Views: Change Slide Size; Change Views of a Presentation






1.5 Change presentation options and views1.5.1 Change slide size1.5.2 Change views of a presentation


Setting File PropertiesDescription:One possible destination for PowerPoint presentations is SharePoint or another content management system. To make presentations easier to find, properties such as tags, comments, and subjects can be added. Setting file properties also makes file searching within Windows easier as one can use a property, such as category, to search for files.

After completing this project, you will know how to set both basic and advanced properties in a PowerPoint presentation.

Steps for Completion:1. From your student folder, open the Effective Presentations-153 file.2. Change the current title to the title, Effective Presentations.3. Add the words, Presentation and Education, as tags to this file.4. Add the phrase, Learning Series, as a category to this file.5. Add the word, Presentations, as a subject to this file.6. Add the phrase, How to give effective presentations, in the Comments section of the file’s properties.7. Save and close this file.


Change Presentation Options and Views: Set File Properties






1.5 Change presentation options and views1.5.3 Set file properties


Printing OptionsDescription:PowerPoint presentations will usually be delivered to others through a live presentation, a web presentation, or a kiosk. Depending upon the subject matter and audience, handouts may need to be printed. All or part of a presentation may need to be printed. Notes pages should be printed so that a presenter may have notes to work with. Handouts may be necessary so an audience can follow along with a presentation and take notes.

When printing a presentation, printing it in pure black and white or grayscale may provide for a better quality print (not to mention, save color ink). In some cases, printers can only print to black and white or grayscale. After completing this project, you will know how to choose what to print for a presentation, notes pages, and handouts. And, you will have explored color options for slides.

Steps for Completion:1. From your student folder, open the Effective Presentations-161 file.2. Access the print preview area.3. Set the print range to slide 5. The print preview area will only show one slide.4. Set the print range to slides 5 and 6. The print preview area will adjust to allow to scroll through two slides.5. Set the print range to slides 2, 5, and 6. Again, the print preview area will adjust the number of slides you can scroll through.6. Set the print options to print Notes Pages instead of slides. The print preview area will adjust to show notes pages for pages 2, 5, and 6.7. Set the print options to print Handouts instead of Notes Pages, using the 3 Slides option.8. Set the print color option to Grayscale. Notice that the text disappears from the slides.9. Set the print color option to Pure Black and White. Notice that the titles disappear from the slides.10. Set the print color option to Color.11. Set the print range to print the Delivering section of the presentation. Your print preview should look like the example below:

12. Save and close the presentation.


Configure a Presentation for Print: Print All or Part of a Presentation; Print Notes Pages, Handouts; Print in Color or Black and White






1.6 Configure a presentation for print1.6.1 Print all or part of a presentation1.6.2 Print notes pages1.6.3 Print handouts1.6.4 Print in color, grayscale, or black and white


Configuring and Presenting a Slide ShowDescription:The ultimate goal of most PowerPoint presentations is to deliver these presentations as slide shows to an audience. For slide shows which will be presented at a kiosk, timings should be used so that slide shows advance automatically, rather than on a click of a slide.

Depending upon the size of a presentation and the time one has to give that presentation to an audience, a custom slide show may need to be built. Custom slide shows allow one to choose which slides to include in a presentation. And, when giving a presentation, a Presenter View can be used to allow the presenter easier access to slide navigation and annotation. After completing this project, you will be familiar with custom slide shows, slide show options, slide show timings, and the Presenter View.

Steps for Completion:1. From your student folder, open the Effective Presentations-171 file.2. Set up a custom slide show with the name, Brief Version, and include just the first six slides of the presentation.3. Set the current presentation to use the Brief Version custom slide show you just created and to use yellow as a pen color.4. Rehearse slide timings for the presentation, setting each slide to approximately five seconds in length.5. Set the presentation to use the slide timings you just set.6. Run the slide show, noting that the slides advance automatically according to your timings.7. Set the presentation to not use the slide timings you set earlier in this project.8. If available, set the presentation to use Presenter View.9. Run the slide show.10. Advance to slide 4. Once on slide 4, use the pen tool to circle the text, Do you have all of your media? Your screen should look like this:

11. Exit the slide show, keeping the ink annotations when asked.12. Save a copy of the file with the name, Effective Presentations Part 1 Complete.13. Close all open files.


Configure and Present a Slide Show: Create Custom Slide Shows; Configure Slide Show Options; Rehearse Slide Show Timing; Present a Slide Show in Presenter View






1.7 Configure and present a slide show1.7.1 Create custom slide shows1.7.2 Configure slide show options1.7.3 Rehearse slide show timing1.7.4 Present a slide show by using Presenter View

Session 2



Insert and Format Text

1. PowerPoint slides should contain thoughts, not entire . [Insert Text on a Slide]

2. The key is used to make quick indentations to text in PowerPoint 2016. [Insert Text on a Slide]

3. If the border around a title slide is , it means you have the entire title box selected. [Apply Format-ting and Styles to Text]

4. You can , italicize, and perform many other actions to alter the text in PowerPoint. [Apply For-matting and Styles to Text]

5. WordArt can be applied to text from the tab on the ribbon. [Apply WordArt Styles to Text]

6. You can add multiple columns to a text box in PowerPoint on the Home tab in the group. [Format Text in Multiple Columns]

7. If you need to prioritize a list, consider using a list instead of a bulleted list. [Create Bulleted and Numbered Lists]

8. PowerPoint 2016 will automatically turn text into a hyperlink if it is typed in a format. [Insert Hyperlinks]

Insert and Format Shapes and Text Boxes

9. Shapes can be inserted from the Home tab on the ribbon in the group. [Insert or Replace Shapes]

10. The button allows you to replace shapes in PowerPoint 2016. [Insert or Replace Shapes]

11. Text boxes should be used sparingly as they are independent from any design . [Insert Text Boxes]

12. handles are used to resize shapes in PowerPoint 2016. [Resize Shapes and Text Boxes]

13. If you see arrows on your cursor, it means you can move a shape. [Resize Shapes and Text Boxes]

14. The Format is used to copy formats you have used to other shapes in your presentation. [Format Shapes and Text Boxes]

15. is a type of shape effect, along with Glow. [Format Shapes and Text Boxes]

16. If you do not remember the name of a particular theme or style, simply your mouse over it and the name will appear. [Apply Styles to Shapes and Text Boxes]

Insert and Format Images

17. Images can come from your computer or an source. [Insert Images]

18. Under the Insert tab, you can click to add pictures from a website to your presentation. [Insert Images]

19. You can type in measurements under the tab to resize an image. [Resize and Crop Images]

20. The background of an image can be separated by clicking under the Format tab. [Apply Styles and Effects]

21. Picture layouts can only be used in conjunction with . [Apply Styles and Effects]

Order and Group Objects

22. You can click or under the Format tab to make a shape cover another shape. [Order Objects]


23. Hold down the key to select nonconsecutive objects in PowerPoint 2016. [Align Objects]

24. You can group objects under the tab on the ribbon. [Group Objects]

25. and guidelines are alignment tools in PowerPoint 2016. [Display Alignment Tools]


Inserting Text on SlidesDescription: The majority of text in PowerPoint presentations consists of short, bulleted points on slides. Occasionally, numbered lists become necessary, especially if steps should be performed in a specific order. And, as presentations are starting points of information, hyperlinks are often added to give an audience ample opportunity to obtain information outside of a presentation.Upon completing the next project, you will know how to work with text, bulleted lists, numbered lists, and hyperlinks inside of text placeholders on slides.

Steps for Completion:1. From your student folder, open the Effective Presenta-

tions-211 file.2. Change the title text on slide 1 to the text, Effective

Presentations.3. Change the subtitle text on slide 1 to your name.4. On slide 2 (the Agenda slide), add the following bullet

points: Preparing your presentation, Prior to giving the presentation, and Tips for connecting with an audience.

5. On slide 3, change the slide layout to the Title and Content layout.

6. On slide 3, add a bulleted list to resemble the list on the right, indenting bullets where necessary:

7. Change the two second-level bullets to star bullets.

8. In the left placeholder on slide 4, add text and format as needed to generate the numbered list as shown on the left:

9. On slide 7, add the text, Futher information, in place of the text in the title placeholder.

10. In the content placeholder, remove the bullet points.11. In the content placeholder, add the text, LearnKey.12. For the word, LearnKey, create a hyperlink to

www.learnkey.com.13. Save and close the file.


Insert and Format Text: Insert Text on a Slide; Create Bulleted and Numbered Lists; Insert Hyperlinks





Objectives:2.0 Insert and Format Text, Shapes, and Images

2.1 Insert and format text2.1.1 Insert text on a slide2.1.5 Create bulleted and numbered lists2.1.6 Insert hyperlinks

http://www.learnkey.com


Formatting Text on SlidesDescription:After putting text onto slides, formatting the text for font, size, and even WordArt styles can enhance the text, so long as it is done sparingly. And, within a single placeholder, one may want to spread text over two columns.

Upon completion of this project, you will know how to apply basic formatting to text inside of placeholders, apply WordArt styles to text, and spread text over two columns when that text is inside of a single placeholder.

Steps for Completion:1. From your student folder, open the Effective Presentations-212 file.2. On slide 2, change the color of the Agenda text to Lavender, Accent 1, Lighter 60%.3. For the word, Agenda, change the character spacing to Loose and increase the font size to 40.4. Use the Format Painter to paint the format of the title on slide 2 to the title on slide 8.5. On slide 8, change the style of the placeholder to Colored Outline-Lavender, Accent 1.6. On slide 7, change the bullet styles on the three subpoints to a Filled Square bullet style.7. On slide 1, apply the Fill-Lavender, Accent 2, Outline-Accent 2 WordArt style to the title text.8. On slide 6, spread the bullet points in the text placeholder into two columns, making sure three bullet points are in each column.9. Use Slide Sorter view to see the presentation. Your overall layout should look similar to this:



Insert and Format Text: Apply Formatting and Styles to Text; Apply WordArt Styles to Text; Format Text in Multiple Columns






2.1 Insert and format text2.1.2 Apply formatting and styles to text2.1.3 Apply WordArt styles to text2.1.4 Format text in multiple columns


Inserting Shapes and Text BoxesDescription:A key to keeping a PowerPoint presentation interesting is to occasionally have slides which do not feature just a title and bulleted text. Shapes and text boxes are two types of objects which, when used well, can provide a good explanation on a concept or sometimes used just to recap a part of a presentation.

After completing this project, you will know how to add shapes and text boxes to a presentation, replace shapes, and resize shapes and text boxes.

Steps for Completion:1. From your student folder, open the Effective Presentations-221 file.2. If necessary, change the view to Normal.3. Add a slide with the Title Only layout to the end of the presentation (it should be slide 9).4. Rename the title with the text, Formula for Success.5. If the ruler is not already displaying, display the ruler.6. Insert a rounded rectangle onto the left side of the slide, making it about 3 inches wide by 2 inches tall.7. Add the text, Good preparation, to the rounded rectangle.8. Insert an oval shape onto the middle of the slide, making it about 2 inches wide by 2 inches tall.9. Add the text, Plus a relaxed delivery, to the oval.10. Insert a rectangle onto the right side of the slide, making it about 3 inches wide by 2 inches tall.11. Add the text, Makes for a successful presentation, to the rectangle.12. Add a right arrow block arrow shape in between the rounded rectangle and oval.13. Add another right arrow block arrow shape in between the oval and rectangle. The top part of your slide should look similar to this:

14. Below the shapes, insert a text box with the text, Remember to be yourself and enjoy the moment!15. Change the rectangle shape to a decagon shape, making sure the text remains in the shape.16. Save and close the file.


Insert and Format Shapes and Text Boxes: Insert or Replace Shapes; Insert Text Boxes; Resize Shapes and Text Boxes






2.2 Insert and format shapes and text boxes2.2.1 Insert or replace shapes2.2.2 Insert text boxes


Formatting Shapes and Text BoxesDescription:Once shapes and text boxes are added to a presentation, they will often need to be resized to best fit an area of a slide. Shapes and text boxes can also be formatted using a prebuilt style or through changing individual aspects, such as fill color or outline color. Shapes and text boxes can also have effects added to them, such as a glow or a drop shadow.

After completing this project, you will know how to resize and format shapes and text boxes. You will also know how to apply styles to shapes and text boxes.

Steps for Completion:1. From your student folder, open the Effective Presentations-223 file.2. Navigate to the last slide in the presentation.3. On the left side of the slide, size the rounded rectangle to a precise measurement of 2.25 inches wide by 1 inch tall.4. On the right side of the slide, size the rectangle down to approximately 2.5 inches wide by 1 inch tall.5. Apply the Moderate Effect – Lavender, Accent 1 style to the rectangle on the right side of the slide.6. Change the fill color of the first block arrow on the slide to Lavender, Accent 1, Lighter 60%.7. Change the outline color of the first block arrow to Outline, Accent 4.8. Change the weight of the outline of the first block arrow to 2¼ points.9. Apply the formatting on the first block arrow to the second block arrow.10. Apply the Intense Effect – Lavender, Accent 2 style to the text box at the bottom of the slide.11. For the text box, change the shape outline to Teal, Accent 6, Lighter 60%.12. Add an Aqua, 8 pt glow, Accent color 4 glow effect to the text box at the bottom of the slide. Your shapes should resemble these:



Insert and Format Shapes and Text Boxes: Resize Shapes and Text Boxes; Format Shapes and Text Boxes; Apply Styles to Shapes and Text Boxes






2.2 Insert and format shapes and text boxes2.2.3 Resize shapes and text boxes2.2.4 Format shapes and text boxes2.2.5 Apply styles to shapes and text boxes


Inserting and Formatting ImagesDescription: Images, when used correctly, can greatly enhance a presentation. Images can be inserted from one’s hard drive, a cloud location, or through an online picture search. Images can be resized, cropped to fit an area, and can have styles and special effects placed on them.

After completing this project, you will have a better understanding of how to insert, resize, and crop pictures, and apply styles and ef-fects to pictures.

Steps for Completion:1. From your student folder, open the Effective Pre-

senations-231 file.2. After slide four, insert a slide, using the Two Con-

tent Layout.3. Change the title to the text, Effective use of Pic-

tures.4. In the placeholder on the left side of the slide, insert

the lighthouse picture from your student folder.5. In the placeholder on the right side of the slide, in-

sert a picture you find using the term, presentations, in an online search. Your slide should look similar to the example on the right:

6. If the ruler is not showing, display the ruler.7. Resize the lighthouse picture to a height of ap-

proximately 3.5 inches tall, making sure the aspect ratio is kept.

8. Crop out enough of the white space to the right of the lighthouse to make the lighthouse appear centered in the picture.

9. Apply a Metal Frame style to the picture you added earlier through the search for a presentation picture.10. Apply the Brightness +20% Contrast -40% correction to the lighthouse picture.11. Apply the Film Grain artistic effect to the lighthouse.12. Apply the Lavender, Accent color 1 Light recolor effect to the presentation picture. Your pictures should look like this:



Insert and Format Images: Insert Images; Resize and Crop Images; Apply Styles and Effects






2.3 Insert and format images2.3.1 Insert images2.3.2 Resize and crop images2.3.3 Apply styles and effects


Ordering and Grouping ObjectsDescription: As objects such as shapes, text boxes, and pictures are added to slides, these objects could overlap. Ordering objects will get these objects in the desired display order, similar to arranging physical pieces of art. Alignment tools are used to balance and create symmetry in the arranging of objects. And, grouping objects allows one to control several objects as if they were one object.

To help align objects, gridlines and guides can be used to aid one in placing objects in the desired locations of a slide. Upon completing this project, you will be familiar with ordering, aligning, and grouping objects. You will also know the difference between gridlines and guides.

Steps for Completion:1. From your student folder, open the Effective Presentations-241 file.2. Navigate to slide 5 (the slide with the two pictures on it).3. Add a 10-point star shape to where it partially covers the top-right corner

of the lighthouse picture.4. Arrange the 10-point star shape so that it sits behind the lighthouse

picture (meaning the picture is covering part of the star). The picture and star should look like the example on the right:

5. Scroll down to slide 10.6. Align and distribute the spacing on the shapes and arrows so that they are

aligned by their middles and are evenly spaced apart.7. Group the three shapes and two arrows in the middle of the slide.8. If the rulers are not being displayed, display the rulers.9. Move the group down about ¼ of an inch.10. Show the gridlines on the screen.11. Show the guides on the screen.12. Hide the gridlines on the screen.13. Move the vertical guide to the 1” mark on the ruler.14. Move the group of shapes so that the top edge of the group aligns with

the guide.15. Save and close all of the open files.


Order and Group Objects: Order Objects; Align Objects; Group Objects; Display Alignment Tools






2.4 Order and group objects2.4.1 Order objects2.4.2 Align objects2.4.3 Group objects2.4.4 Display alignment tools

Session 3



Insert and Format Tables

1. If you are using a and Content slide, you can insert a table right from the slide itself. [Create a Table]

2. Tables can be built and then inserted into PowerPoint using an Excel . [Create a Table]

3. When a table is selected in PowerPoint 2016, two tabs on the ribbon appear under . [Insert and Delete Table Rows and Columns]

4. Header Row, Row, Banded Rows, and First Columns are examples of formatting options you can configure in PowerPoint 2016. [Apply Table Styles]

5. When you copy a table from an outside source, you can keep the formatting or merge the formatting. [Import a Table]

Insert and Format Charts

6. Charts can be placed into PowerPoint 2016 under the tab on the ribbon. [Create a Chart]

7. You can alter the data in a chart under the Design tab on the ribbon by clicking . [Create a Chart]

8. When you import data from Word into PowerPoint, the data into the PowerPoint slide. [Import a Chart]

9. charts only plot one series of data. [Change the Chart Type]

10. If you need to select a specific piece of a chart, go to the tab on the ribbon. [Add a Chart Legend]

11. The shows which color is assigned to each series. [Work with Chart Elements]

12. If you do not see a color that you like when choosing from standard colors, you can click More Colors for a wider range of colors. [Change the Chart Style]

Insert and Format SmartArt Graphics

13. SmartArt graphics can have one level or two levels of . [Create a SmartArt Graphic]

14. You can add text to a SmartArt graphic by simply typing inside of an object or using the to the left of the shapes. [Create a SmartArt Graphic]

15. Text is converted to SmartArt under the tab on the ribbon. [Convert Lists to SmartArt Graphics]

16. You can add a shape to a SmartArt graphic under the tab on the ribbon. [Add Shapes to SmartArt Graphics]

17. Under the Design tab on the ribbon, you can reorder objects in a SmartArt graphic in the group using the arrows. [Reorder Shapes in SmartArt Graphics]

18. You can change the individual color of shapes on the tab on the ribbon. [Change the Color of SmartArt Graphics]

Insert and Manage Media

19. From the Insert tab on the ribbon, you can click Media, Audio, and to insert audio clips to a presentation. [Insert Audio and Video Clips]

20. Video clips can be added to a presentation from an online source or from the local . [Insert Audio and Video Clips]


21. Before a screen recording starts, the recording should be selected. [Screen Recording]

22. The tab and the Format tab appear when a video clip is selected. [Configure Media Playback Op-tions]

23. is a good way to resize a video clip in PowerPoint when there is unneeded space in the video. [Adjust Media Window Size]

24. You can set the start and stop time of a video under the Playback tab by clicking . [Set the Video Start and Stop Time]

25. One media timing option allows you to the video after it stops playing. [Set Media Timing Op-tions]


Creating and Importing TablesDescription: Sometimes, information on a PowerPoint slide needs to be organized into rows and columns. This can be done through the use of tables. Tables can be built from scratch or imported from an outside source, particularly Word or Excel. When creating a table, one must decide whether to insert a regular table, or embed an Excel spreadsheet, which will provide the ability to use Excel features inside of a table.

After completing this project, you will know how to create tables and import tables for both regular tables and tables which have the characteristics of Excel spreadsheets.

Steps for Completion:1. From your student folder, open the Effective Presentations-311 file.2. Go to slide 4 of the presentation.3. In the placeholder on the right side of the slide, insert a table with this information:

4. Add a new slide after the current slide, using the Two Content layout.5. Change the title on the new slide to, Color Choices.6. Change the fill color of the left text placeholder to white. In the left text placeholder,

insert an Excel spreadsheet with this information you see on the right:7. Edit the original information in the Excel spreadsheet to change the Dark percentage

to 25 and the Light percentage to 5.8. In the right text placeholder on the Color Choices slide, import the data from the

table in the Word document titled, Color Modes, located in your student folder. Do not worry about the font size for now as you will change that in a later project.

9. Insert a new slide after the current slide, using the Title Only layout.10. On the new slide, change the title to the text, Presentation Time.11. Insert a square shape in the middle of the slide, making it approximately 2 inches

wide by 2 inches tall.12. Change the fill color of the square to white.13. In the square, import the data from the Excel file titled, Presentation Time, located in

your student folder, making sure the data is pasted as a link back to the original Excel file.



Insert and Format Tables: Create a Table; Import a Table





Objectives:3.0 Insert Tables, Charts, SmartArt, and Media

3.1 Insert and format tables3.1.1 Create a table3.1.4 Import a table


Formatting TablesDescription:Once tables are added and data has been entered, the tables are not necessarily complete. Additional information may need to be added through adding rows and/or columns to the table. Information which is no longer necessary should be removed from a table. And, many prebuilt styles are available to apply to tables.

Upon the completion of this project, you will know how to add and delete rows and columns to and from a table. You will also know how to apply styles to a table.



Insert and Format Tables: Insert and Delete Table Rows and Columns; Apply Table Styles






3.1 Insert and format tables3.1.2 Insert and delete table rows and columns3.1.3 Apply table styles

Steps for Completion:1. From your student folder, open the Effective Presentations-312 file.2. Navigate to slide 4 in the presentation.3. Add a column to the right of the last column in the table.4. Add a row below the last row in the table.5. Adjust the content of the table to reflect the data as seen on the right:6. Navigate to slide 5 in the presentation.7. Increase the font size for all of the information in the table on the right

side of the slide to 16 points.8. Delete the table row containing the reference to the color Red.9. Apply the Themed Style 2 – Accent 3 style to the table.10. Change the shading of the top row of the table to Lavender – Accent 1,

Darker 25%. Your table should look like this:


Creating and Importing ChartsDescription: Tables have a good use in that they help organize information and display information in rows and columns, but sometimes the infor-mation you want to display needs to be put in a more visually oriented format. Charts are a means in which this visual format can be achieved.

The two major ways to create charts are to create them and then enter the data needing to be charted, or, as is the case with tables, import charts from outside sources, such as Excel and Word. Upon completion of this project, you will be familiar with both methods used to add charts to PowerPoint presentations.

Steps for Completion:1. Open the Effective Presentations-321 file from your student folder.2. After slide 9, insert a Title and Content slide.3. On the new slide (slide 10), change the placeholder title text to, Sample Presentation Timing.4. In the content placeholder, add a Clustered Column chart with the data on the right, deleting

unnecessary columns as needed: 5. Close the chart data worksheet.6. Navigate to slide 5 in the presentation.7. Above the existing table with colors and moods, import the chart from the Word file titled, Col-

ors and Moods, using the destination theme.8. Navigate to slide 6 in the presentation.9. Move the existing shape and data table to the left side of the slide.10. To the right of the existing data, import the chart from the Excel file titled, Presentation Time, using the destination theme and embed-

ding the workbook.11. Save and close the file.


Insert and Format Charts: Create a Chart; Import a Chart

Project Files: Effective Presentations-321.pptx, Colors and Moods.docx, Presentation Time.xlsx





3.2 Insert and format charts3.2.1 Create a chart3.2.2 Import a chart


Formatting ChartsDescription:Once a chart has been built and data has been entered, the chart needs to be formatted to the needs of the presentation. The overall chart type may need to be changed. Data may need to be filtered out of the chart. A chart legend, which helps describe the areas being plotted, may need to be added or moved.

And, as with tables, an overall style and individual formats can be applied to a chart, along with chart elements such as titles, labels, and other elements which help shape a chart. After completing this project, you will be familiar with changing chart types and styles and working with chart elements.

Steps for Completion:1. From your student folder, open the Effective Presentations-323 file.2. Change the chart on slide 5 to a Clustered Bar chart.3. Apply the Layout 4 layout to the chart.4. Filter the chart so that only the black and white color choices are plotted.5. Move the legend to the right side of the chart.6. Add a chart title with the text, Pct of Color Choices.7. Add a Primary Vertical axis title to the chart.8. Change the primary vertical axis title text to, Colors.9. Apply the Semitransparent, Blue-Gray, Accent 5, No Outline style to the chart. Your chart should look like this:



Insert and Format Charts: Change the Chart Type; Add a Chart Legend; Work with Chart Elements; Change the Chart Style






3.2 Insert and format charts3.2.3 Change the chart type3.2.4 Add a legend to the chart3.2.5 Change the chart style of a chart


Creating SmartArt GraphicsDescription:SmartArt graphics are graphics which contain text and have prebuilt formats for graphics commonly used in business. These formats include hierarchies, processes, lists, relationships, and pyramids. SmartArt graphics can start with no text or with existing text on a slide.

After completing this project, you will be familiar with creating SmartArt graphics, adding text to those graphics, converting text to SmartArt graphics, and adding to existing SmartArt graphics.

Steps for Completion:1. From your student folder, open the Effective Presentations-331 file.2. Insert a new slide after slide 11, using the Title and Content layout.3. Change the text in the title placeholder to, Reminders.4. In the content placeholder, insert a SmartArt graphic using the Basic Chevron Process graphic.5. Add text to the chevron pieces to make the SmartArt graphic look like this:

6. Add a fourth shape to the SmartArt graphic, placing the text, Relax, inside of the shape.7. Navigate to slide 11.8. On slide 11, convert the existing list into a SmartArt graphic, using the Vertical Block List format.9. Save and close the file.


Insert and Format SmartArt Graphics: Create a SmartArt Graphic; Convert Lists to SmartArt Graphics; Add Shapes to SmartArt Graphics






3.3 Insert and format SmartArt graphics3.3.1 Create SmartArt graphics3.3.2 Convert lists to SmartArt graphics3.3.3 Add shapes to SmartArt graphics


Formatting SmartArt GraphicsDescription: After inserting a SmartArt graphic and some content for the graphic, the most common changes made to a graphic include: changing the order of the shapes, changing its overall design, and changing the color of a graphic.

Individual shapes within a SmartArt graphic can also be formatted for style and color. After completing this project, you will know how to format both an entire SmartArt graphic and individual shapes within a SmartArt graphic.

Steps for Completion:1. From your student folder, open the Effective Presentations-334 file.2. Navigate to slide 12 in the presentation.3. Move the chevron containing the word, Relax, to the left of the chevron containing the word, Deliver.4. Change the shape containing the word, Relax, to a cloud.5. Apply the Cartoon style to the entire SmartArt graphic.6. Change the color of the Relax shape to Aqua, Accent 4.7. Navigate to the previous slide (slide 11).8. Change the layout on the SmartArt graphic on the slide to a Vertical Accent List layout.9. Apply the Intense Effect style to the SmartArt graphic. The SmartArt graphic should look like this:



Insert and Format Smart Art Graphics: Reorder Shapes in SmartArt Graphics; Change the Color of SmartArt Graphics






3.3 Insert and format SmartArt graphics3.3.4 Reorder shapes in SmartArt graphics3.3.5 Change the color of SmartArt graphics


Inserting and Configuring Media FilesDescription:Multimedia, when used well, can greatly enhance a PowerPoint presentation. Audio and video clips can enhance a slide which would otherwise just contain text. Audio can be inserted from a file or recorded. Video can be inserted from a file or from an online video. And, screen recordings can be inserted right into a PowerPoint slide.

After completing this project, you will be familiar with the steps for inserting audio and video clips into a PowerPoint presentation. You will also know the playback options available for multimedia files.

Steps for Completion:1. From your student folder, open the Effective Presentations-341 file.2. Navigate to the last slide in the presentation (slide 14).3. Insert the Claps and Cheers audio file from your student folder.4. Play the audio clip.5. Navigate to the previous slide.6. Insert a new slide, using the Title and Content layout.7. On the new slide, change the title text to, Some days you feel like this:8. In the content placeholder, insert the Bear video file from your student folder.9. Play the video clip.10. Navigate to the previous slide (it will have the title, Further Information).11. Change the slide layout to a Two Content layout.12. In the content placeholder on the right, insert a video clip from YouTube, using the keywords, LearnKey Presentation, as your search

words.13. Navigate to the previous slide.14. Open another instance of PowerPoint.15. Start a new, blank presentation.16. Switch windows to switch back to your Effective Presentations-341 file.17. Insert a new slide, using the Title and Content layout.18. On the new slide, change the title text to, Reminder on Finding Presenter View.19. In the content placeholder, insert a screen recording to where you navigate to the Slide Show tab and select (or clear if it is selected) the

Presenter View check box.20. On the screen recording, configure the playback to start automatically when the slide plays.21. Save and close the file.22. Close the instance of PowerPoint you had just opened.


Insert and Manage Media: Insert Audio and Video Clips; Screen Recording; Configure Media Playback Options

Project Files: Effective Presentations-341.pptx, Claps and Cheers, wav, Bear.wmv,





3.4 Insert and manage media3.4.1 Insert audio and video clips3.4.2 Configure media playback options


Managing Media FilesDescription: After adding media files to a presentation, the media files should be optimized for the best possible playback. The window size may need to be adjusted to best fit a slide. A video may need to be trimmed to have an optimal start and stop time, depending upon the video content. And, timing options many need to be set for media clips in relation to when they start playing as a slide loads.

After completing this project, you will be familiar with these concepts as they apply to managing media files.

Steps for Completion:1. From your student folder, open the Effective Presentations-343 file.2. Navigate to slide 15 in the presentation.3. Resize the width of the video with the bear to 4.5 inches wide, keeping the aspect ratio as you resize the video.4. Trim the video of the bear to end after it has played for 8 seconds.5. Set the video of the bear to rewind itself after it has finished playing.6. Navigate to the last slide in the presentation.7. Configure the audio clip to play in the background during the slide show.8. Save and close the file.


Insert and Manage Media: Adjust Media Window Size; Set the Video Start and Stop Time; Set Media Timing Options


Difficulty: Advanced




3.4 Insert and manage media3.4.3 Adjusting media window size3.4.4 Set the video start and stop time3.4.5 Set media timing options

Session 4


Session 4 Fill-in-the-BlanksInstructions: While watching Session 4, fill in the missing words according to the information presented by the instructor. [References are found in the brackets.]

Apply Transitions and Animations

1. Transitions are animations that occur between . [Apply Slide Transitions]

2. You should use transitions [Insert Slide Transitions]

3. The Slide view is useful for managing transitions over multiple slides. [Insert Slide Transitions]

4. Hold down the key to select multiple slides at once. [Insert Slide Transitions]

5. is an area in which you can configure transitions. [Set Transition Effect Options]

Animate Slide Content

6. Animations can be added to and text boxes in PowerPoint 2016. [Apply Animations to Objects]

7. The group of animations are used to accent objects. [Apply Animations to Objects]

8. The next to objects refer to when the object appears on a slide. [Apply Animations to Objects]

9. If you want to animate a single object, you want to make sure the object is not with other objects. [Apply Animations to Objects]

10. The animation is the same for text as it is for objects. [Apply Animations to Text]

11. The animation you have selected for an object will be highlighted in a box. [Set Animation Effect Options]

12. Text in a shape can be brought in as one object, all at once, or by . [Set Animation Effect Options]

13. You can tell how many animations are on a single object by the amount of next to it. [Set Ani-mation Effect Options]

14. Multiple animations can be inserted onto the same object under the Animations tab on the ribbon by clicking

. [Set Animation Effect Options]

15. Under the you can find the name of each animation. [Set Animation Effect Options]

16. You will want to know the name of an object if you are setting up a . [Set Animation Effect Options]17. If you want to control the specifics of a particular animation, click on the Effect Options dialog

. [Set Animation Effect Options]

18. path animations include: lines, arcs, turns, shapes, loops, and custom paths. [Set Animation Paths]

Set Timing for Transitions, Animations

19. It is a good idea to put your presentation in view when you want to change the timing of your transitions. [Set Transition Effect Duration]

20. If a slide has a underneath it, a transition is applied to it. [Set Transition Effect Duration]21. You can ensure that you are not stuck on a slide for too long during a presentation by changing the

timing of a slide. [Configure Transition Start and Finish]

22. Using the Animation Pane, you can rearrange the of the animations on a slide. [Reorder Anima-tions on a Slide]

23. If the animations in a slide are not what you need, you may have to or

some of them. [Reorder Animations on a Slide]


Applying Slide TransitionsDescription: In television and movie scenes, there is often a transition as one scene cuts to another. Sometimes a scene fades out as a new scene fades in. Or, a new scene wipes into the screen from a side or the top or bottom.

These transitions can also apply to PowerPoint slides and can be quite appealing visually when used in moderation. Upon completion of this project, you will have gained experience inserting slide transitions and setting transition effect options.

Steps for Completion:1. From your student folder, open the Effective Presentations-411 file.2. Switch the view to the Slide Sorter view.3. Apply the Drape transition to slides 4, 6, and 8.4. Apply the Prestige transition to slides 10 and 12.5. For slides 4 and 8, set the Drape effect option to come from the right.6. For slide 6, set the Drape effect option to come from the left.7. Play the slide show and notice the transitions you set on slides 4, 6, 8, 10, and 12.8. Save and close the file.


Apply Transitions and Animations: Apply Slide Transitions; Insert Slide Transitions; Set Transition Effect Options





Objectives:4.0 Apply Transitions and Animations

4.1 Apply slide transitions4.1.1 Insert slide transitions4.1.2 Set transition effect options


Applying Animation to ObjectsDescription: Whereas transitions take place between slides, animations add effects to objects on slides. The occasional animation with text or with a picture can greatly enhance a presentation.

After completing this project, you will have introductory knowledge of adding animations to both objects and text contained within a PowerPoint presentation.

Steps for Completion:1. From your student folder, open the Effective Presentations-421 file.2. Navigate to slide 7 in the presentation.3. Animate the lighthouse picture to fly in from the left side of the screen.4. Animate the presentation picture to fly in from the right side of the screen.5. Preview the animation.6. Navigate to slide 8 in the presentation.7. Animate the main bullet point, using the Appear animation.8. Animate the four subpoints to float in from the bottom.9. Preview the animation.10. Save and close the file.


Animate Slide Content: Apply Animations to Objects; Apply Animations to Text






4.2 Animate slide content4.2.1 Apply animations to objects4.2.2 Apply animations to text


Setting Animation Options and PathsDescription: In addition to basic animations, advanced animations can be generated through setting animation options and building custom anima-tion paths. As an example, you may want to change the timing of a series of animations, such as to set the animations to all start at the same time, or start at different times. You may also want to add an animation to an object, such as one with an Exit effect.

For animation paths, you may want to move an object along a specific path as it moves into or out of a slide. After completing this project, you will be familiar with setting animation paths and with setting animation options.

Steps for Completion:1. From your student folder, open the Effective Presentations-423 file.2. Navigate to slide 8 in the presentation.3. Set the animations for the subpoints to appear one at a time, rather than all at once. You should have five animations instead of two when

the step is complete. Navigate to slide 7 in the presentation.4. Animate the purple star to enter with an Appear effect and exit using the Fly Out effect to the left.5. Change the animation on the presentation picture to use the Arc effect.6. Change the Arc effect so that the picture starts to the right of the slide and then arcs into the right side of the slide.7. Preview your animations.8. Save and close the file.


Animate Slide Content: Set Animation Effect Options; Set Animation Paths






4.2 Animate slide content4.2.3 Set animation effect options4.2.4 Set animation paths


Setting Animation and Transition TimingDescription: Transitions and animations work best when the timing on the transitions and animations is just right for the effects they are to have on the overall presentation. Sometimes, the timing needs to be longer. Sometimes, the timing needs to be shorter. Animations may also need to be reordered on a slide in order for them to better flow through a slide.

Many transitions have start and finish options which can be set and thus further customize transitions. After completing this project, you will be familiar with timing options which can be set for both transitions and animations.

Steps for Completion:1. From your student folder, open the Effective Presentations-431 file.2. Switch the view to the Slide Sorter view.3. Set the duration of the transition on slide 6 to 2.5 seconds.4. Set the sound for the transition on slide 8 to the Whoosh sound.5. Set slides 5 and 6 to advance either on a mouse click or after 45 seconds.6. Switch back to the Normal view.7. Navigate to slide 7.8. Change the animation order on the slide to where the star comes in first, followed by the lighthouse, and then the presentation picture.

Make the star exit the last animation (if it is not already).9. Remove the animation from the presentation picture.10. Change the lighthouse animation to last 2 seconds.11. Preview the animations on the slide.12. Save and close all open files.


Set Timing for Transitions, Animations: Set Transition Effect Duration; Configure Transition Start and Finish; Reorder Animations on a Slide


Difficulty: Intermediate Advanced




4.3 Set timing for transitions and animations4.3.1 Set transition effect duration4.3.2 Configure transition start and finish options4.3.3 Reorder animations on a slide


Session 5



Manage Multiple Presentations

1. One way to insert a slide into a presentation from another presentation is to and

. [Insert Slides from Another Presentation]

2. Another way to insert slides into a presentation from another presentation is to selected slides from one PowerPoint presentation into another. [Insert Slides from Another Presentation]

3. Using the New Slide drop-down menu, you can click Slides, which allows you to insert par-ticular slides from a presentation that you do not currently have open. [Insert Slides from Another Presentation]

4. Before combining multiple presentations, it is a good idea to a copy of each presentation. [Com-bine Presentations]

5. After combining presentations, make sure to check the content to see what have occurred. [Combine Presentations]

6. A quick way to give on a presentation is to insert a comment. [Insert Comments]

7. You can check for comments on the at the bottom of the screen. [Review Comments]

8. In order to a comment, you can click the X in the upper-right corner of that comment. [Review Comments]

Finalize Presentations

9. One method of protecting a presentation is by marking it as . [Protect a Presentation]

10. Once a presentation is marked as final, it is considered . [Protect a Presentation]

11. Another way to protect a presentation is to it with a . [Protect a Presentation]

12. On the ribbon, you can inspect your presentation under the tab. [Inspect a Presentation]

13. The Accessibility Checker will show you where you should add text. [Inspect a Presentation]

14. One of the best ways to proofread a presentation is to have read it. [Proof a Presentation]

15. To check spelling throughout the entire presentation, click the button under the Review tab. [Proof a Presentation]

16. Under the File tab, you can click Media to change the size of the presentation file. [Preserve Presentation Content]

17. If you have fonts in your presentation that you think others might not have, you might want to those fonts. [Preserve Presentation Content]

18. Before a file to a different format, it is important to review your entire presentation to make sure it is presentable. [Export Presentations to Other Formats]

19. It is important that you your presentation before you export it. [Export Presentations to Other For-mats]

20. A PowerPoint presentation can be exported as a for Adobe Acrobat Reader. [Export Presentations to Other Formats]

21. Another option for exporting a presentation in PowerPoint 2016 is . [Export Presentations to Other Formats]


22. A good reason to use the Package Presentation for option is if you will be presenting on a computer that is not yours. [Export Presentations to Other Formats]

23. When presenting, you can choose to give your audience of your PowerPoint presentation. [Ex-port Presentations to Other Formats]


Merging Content from Other PresentationsDescription: Some presentations are built by one individual. Others are collaborative efforts. In those situations, presentations will eventually need to be merged and combined. PowerPoint has a Compare feature which assists in merging two presentations.

In the case to where it is not necessary to merge and combine presentations, individual slides can be copied from one presentation to another. Another way to insert slides from another presentation is through the reuse slides feature. Upon completion of this project, you will have explored multiple ways to insert slides from other presentations. You will also know how to use the Compare feature to merge and combine presentations.

Steps for Completion:1. From your student folder, open both the Effective Presentations-511 file and the Building Effective Presentations file.2. Arrange the two presentations side-by-side.3. Copy slide 4 (the Audience slide) from the Building Effective Presentations file.4. Paste the slide in the Effective Presentations-511 file before slide 3, using the destination theme.5. Drag the Intent slide from the Building Effective Presentations file into the Effective Presentations-511 file, placing the slide after the

Audience slide you just added.6. Close the Building Effective Presentations file.7. Maximize the remaining PowerPoint window.8. Navigate to slide 9 in the presentation (the Effective use of Pictures slide).9. Using the Reuse Slides feature, insert slide 3 from the More Pictures presentation, located in your student folder, into the current presen-

tation.10. On the new slide, resize the picture, keeping the aspect ratio, so that it fits in the bottom half of the slide.11. Change the slide layout to Title Only.12. Change the slide title to, This Picture Looks Busy.13. Save your changes.14. Compare the current presentation with the Effective Presentations-V2 presentation, located in your

student folder. Your Presentation Changes window should look like the example on the right, indicating that slides 3, 4, and 10 were not in the V2 version of the file:



Managing Multiple Presentations: Merge Content from Presentations; Insert Slides from Another Presentation; Combine Presentations

Project Files: Effective Presentations-511.pptx, Building Effective Presentations.pptx, More Pictures.pptx


Required Materials: PowerPoint 2016 2016


Objectives:5.0 Manage Multiple Presentations

5.1 Merge content from multiple presentations5.1.1 Insert slides from another presentation5.1.2 Compare two presentations


Inserting and Reviewing CommentsDescription: As individuals collaborate on building PowerPoint presentations, at some point, one takes on the role, formally or informally, of re-viewing the presentation. Part of reviewing a presentation often involves adding comments, either to an object on a slide or to an entire slide.

Comments are then read and then often acted upon. After completing this project, you will know how to insert comments both on objects and for entire slides. You will also know how to review, respond to, and delete comments.

Steps for Completion:1. From your student folder, open the Effective Presentations-513 file.2. Navigate to slide 3 in the presentation.3. For the slide, insert a comment with the text, Should we use this slide layout?4. Navigate to slide 7 in the presentation.5. For the slide, insert a comment with the text, This slide looks busy.6. Select the Excel data on the left side of the slide.7. For the Excel data, insert a comment with the text, Can this be shrunk? 8. To begin the process of reviewing comments, make sure both the Comments Pane and Show Markup settings are selected.9. Navigate to slide 1 in the presentation.10. Navigate to the next comment (it will be on slide 3).11. Reply to the comment with the text, Yes, because the dog is looking toward the middle of the slide.12. Navigate to the next comment (it will be on slide 7).13. Reply to the comment about the slide looking busy with the text, Should we delete the chart?14. Delete the comment pertaining to the Excel data.15. Hide the Comments Pane.16. Hide the markup pertaining to the comments.17. Save and close the file.


Managing Multiple Presentations: Insert Comments; Review Comments






5.1 Merge content from multiple presentations5.1.3 Insert comments5.1.4 Review comments


Protect, Inspect, and Proof PresentationsDescription: As one finalizes a presentation and readies it for distribution, three significant steps should be done to the presentation. First, a pre-sentation should be protected from accidental edits. Secondly, a presentation should be inspected for potential personal information which is not needed, accessibility issues, and compatibility issues. Thirdly, a presentation should be thoroughly checked for spelling and grammar issues.

After completing this project, you will be familiar with the steps taken to protect, inspect, and proof a presentation.

Steps for Completion:1. From your student folder, open the Effective Presentations-521 file.2. Inspect the presentation, using the default settings. When the results appear, remove all comments from the presentation.3. Check the presentation for accessibility issues. When the results appear, add the alternative text with the title, Dog, to the picture on slide

3.4. Check the presentation for compatibility issues. When the results appear, read through the results but do not change anything.5. Navigate to slide 1 in the presentation.6. Run the tool which will check spelling in the presentation.7. For the error on slide 7, change the text, Pct, to, Percentage.8. Ignore the error on slide 17.9. Close all task panes.10. Password-protect the presentation with the password, Effective.11. Mark the presentation as final.12. Close the file.


Finalize Presentations: Protect a Presentation; Inspect a Presentation; Proof a Presentation






5.2 Finalize presentations5.2.1 Protect a presentation5.2.2 Inspect a presentation5.2.3 Proof a presentation


Preserve and Export PresentationsDescription: The final steps in readying a presentation for distribution involve compressing media files where possible, to potentially decrease file size, and embedding fonts where necessary, so that those who are missing a font used in the presentation on their computers can still see the font.

After that takes place, the presentation is ready for distribution. Ways to distribute a presentation include: a PDF, video, a package for a CD (so it can be presented through a PowerPoint viewer), and through Word handouts. After completing this presentation, you will be familiar with these preservation and export methods used in PowerPoint.

Steps for Completion:1. From your student folder, open the Effective Presentations-524 file. When prompted for a password, type: Effective.2. Remove the Mark as Final setting from the presentation.3. Remove the password from the presentation.4. Note the current file size (7 MB). 5. Compress the media in the file, using the Internet Quality setting.6. Save your changes. Notice that the file size dropped to around 4.59 MB.7. Embed the fonts in the presentation, embedding only the characters used in the presentation. 8. Save the presentation as a PDF to your student folder.9. Create a video from the presentation to your student folder, using the Presentation Quality setting, setting the slide timing to 15 seconds

per slide, and using recorded timings and narration. When presented with the option to continue creating the video without some of the media, click the Continue Without Media option.

10. Package the presentation for CD, naming the CD, EffPresentations, and copying the contents to your student folder.11. Create Word handouts from this presentation, using the Blank lines next to slides option.12. Save the Word document with the name, Effective Presentations Handout, to your student folder.13. Close Word.14. Save and close all of the open files.


Finalize Presentations: Preserve Preservation Content; Export Presentations to Other Formats






5.2 Finalize presentations5.2.3 Proof a presentation5.2.4 Preserve presentation content5.2.5 Export presentations to other formats

Master Project

60 | Master Project PowerPoint 2016 Project Workbook

PowerPoint 2016 Master ProjectDescription: Presenting an idea or proposal to a group of people may be a daunting task. A presentation that is designed to convey information to an audience may become highly efficient if suitable designs, texts, and photographs are inserted into the slides. Proficiency in PowerPoint 2016 will likely save you time in preparing and creating a presentation while maintaining proficient quality. Learning the features and tools of PowerPoint 2016 may enable you to produce efficient, productive, and aesthetically pleasing presentations.

Part I: Creating a Slide Show Description:Presentations are most effective when the content of each slide supports and enhances the message. PowerPoint 2016 provides a variety of options for inserting objects, and adjusting such objects to match the messaging of your presentation. To fully take advantage of the PowerPoint options and tools, the user should become familiar with the process of inserting and manipulating text, shapes, and other content.

For Part I of this project, you will become more familiar with the basics of navigating and annotating a presentation in PowerPoint 2016.

Steps for Completion:1. Create an outline in Microsoft Word regarding a subject of interest and import it into a PowerPoint presentation. 2. Select a design theme for the slide show. 3. Customize the slide show by applying styles, backgrounds, images (graphics and photographs), and text.4. Practice moving slides around as if you changed your mind about the order of the presentation.


Part II: Customizing a Slide Show Description:Media may be an important factor in a presentation. Some presentations simply feel incomplete without a specific picture or video clip inserted into the project. You should become familiar with the process of importing and adjusting pictures, hyperlinks, and video clips in a manner that will support the overall message of the presentation.

For this project, you should become familiar with the basics of navigating and annotating a presentation in PowerPoint 2016.

Steps for Completion:1. Use the project from Part I, and in one of the slides, make a bulleted list of facts concerning the subject of the presentation. 2. Convert a word into a relevant, functioning hyperlink and apply a mouse over action.3. Modify the layout of a slide to insert an online image, and resize the image. Apply Artistic Effects and Picture Effects.4. Insert a relevent video clip to a slide and use the Trim Video tool to shorten the duration.


61 | Master Project PowerPoint 2016 Project Workbook

Part III: Presentation Properties Description:Consistency in a presentation’s design may be important for supporting a message of a presentation. Slide masters and master layouts are beneficial for allowing a user to maintain a general theme throughout an entire presentation or specific sections of a presentation. Layouts should be complementary to the objects, text, and media that will be inserted into the presentation. Proficiency in organizing layouts will only improve the overall quality of a PowerPoint 2016 presentation.

For this project, the student will become familiar with the basics of navigating and annotating a presentation in PowerPoint 2016.

Steps for Completion:1. View the presentation from Part II in Slide Master view. 2. Change the theme of the presentation.3. Insert a slide at the end of the slide master and give it a formatted title. Add a media placeholder large enough to cover the area of the

slide below the title.4. Name the new master layout and apply it to yet another new slide at the end of the presentation.5. Insert an image into the placeholder.


Appendix

Lesson Topic Subtopics Objectives Activity NotesLesson 1 Session 1 Pre-Assessment

Lesson 2 Introduction to Power-Point 2016

Course OpenerHow to Take this Course

Tour of PowerPointBackstage View

Watch Session 1: Introduc-tion to PowerPoint 2016 (10 minutes)

Lesson 2 (Continued)

Create a Pre-sentation

Create a Blank Presen-tation

Create a Presentation Using Templates

Online TemplatesImport Word Document Outlines

1.0 Create and Manage Presentations1.1 Create a presentation

1.1.1 Create a new presentation1.1.2 Create a presentation based on a template1.1.3 Import Word document outlines

Watch Session 1: Create a Presentation (11 minutes)

Fill-in-the-Blanks Session 1: Questions 1-3

Session 1 Labs 1-2: Create a New Document

Lesson 3 Create a Pre-sentation

See Lesson 2 See Lesson 2 Session 1 Lab 3: Create a New Presentation with a Template

Session 1 Lab 4: Using Online Templates

Session 1 Lab 5: Importing a Word Outline to a New Presentation

Session 1 Lab 6: Importing a Word Outline to an Exist-ing Presentation

Session 1 Project 1: Creat-ing Workbooks

Lesson 4 Create a Pre-sentation

See Lesson 2 See Lesson 2 Session 1 Project 2: Im-porting an Outline from Microsoft Word

Session 1 [Approximately 9.5 hours]

PowerPoint 2016 Lesson PlansEach lesson plan is approximately 30 minutes and includes video training, fill-in-the-blanks, labs, projects, tests, as well as the course support files to follow along with the expert. There is also a note section for customizable lesson plans and extra notes. By adhering to the lesson plan, it will take approximately 37 class hours to complete the course.

Lesson Topic Subtopics Objectives Activity NotesLesson 4 (Continued)

Insert and Format Slides

Insert Specific Slide Layouts

Duplicate Existing Slides

Hide and Unhide SlidesDelete SlidesApply a Different Slide Layout

Modify Individual Slide Backgrounds

Insert Headers and Footers

1.0 Create and Manage Presentations1.2 Insert and format slides

1.2.1 Insert specific slide layouts1.2.2 Duplicate existing slides1.2.3 Hide and unhide slides1.2.4 Delete slides1.2.5 Apply a different slide layout1.2.6 Modify individual slide backgrounds1.2.7 Insert slide headers, footers, and page numbers

Watch Session 1: Insert and Format Slides (18 minutes)

Lesson 5 Insert and Format Slides

See Lesson 4 See Lesson 4 Fill-in-the-Blanks Session 1: Questions 4-8

Session 1 Lab 7: Adding a New Slide

Session 1 Lab 8: Duplicat-ing a Slide with a Right-Click

Session 1 Lab 9: Duplicat-ing a Slide with Copy and Paste

Session 1 Lab 10: Hiding a Slide

Session 1 Lab 11: Changing a Slide Layout


See Lesson 4 See Lesson 4 Session 1 Lab 12: Changing a Slide Background

Session 1 Lab 13: Footer Creation

Session 1 Lab 14: Inserting a Header to a Handout

Session 1 Project 3: Insert-ing, Hiding, Unhiding, and Deleting Slides


See Lesson 4 See Lesson 4 Session 1 Project 4: Modi-fying Layouts, Headers, and Footers


Modify Slides, Handouts, and Notes

Change Slide Master Theme or Background

EffectsModify Slide Master Content

Create a Slide LayoutModify a Slide LayoutModify a Handout Master

Modify the Notes Master

1.0 Create and Manage Presentations1.3 Modify slides, handouts, and notes

1.3.1 Change the slide master theme or background1.3.2 Modify slide master content1.3.3 Create a slide layout1.3.4 Modify a slide layout1.3.5 Modify the handout master1.3.6 Modify the notes master

Watch Session 1: Modify Slides, Handouts, and Notes (20 minutes)

Lesson 8 Modify Slides, Handouts, and Notes


Session 1 Lab 15: Changing the Slide Master Theme

Session 1 Lab 16: Changing Slide Master Theme Color

Session 1 Lab 17: Changing Slide Master Theme Font

Session 1 Lab 18: Using Ef-fects in the Slide Master

Session 1 Lab 19: Editing Slide Master Content

Session 1 Lab 20: Custom Slide Layout


See Lesson 7 See Lesson 7 Session 1 Lab 21: Creaing a Handout Master

Session 1 Lab 22: Modify-ing a Handout Master

Session 1 Project 5: Work-ing with Slide Masters


See Lesson 7 See Lesson 7 Session 1 Project 6: Creat-ing and Modifying Slide Layouts

Session 1 Project 7: Modi-fying the Handout and Notes Masters

Lesson Topic Subtopics Objectives Activity NotesLesson 11 Order and

Group SlidesCreate SectionsModify Slide OrderRename Sections

1.0 Create and Manage Presentations1.4 Order and group slides

1.4.1 Create sections1.4.2 Modify slide order1.4.3 Rename sections

Watch Session 1: Order and Group Slides (6 minutes)


Session 1 Lab 23: Creating Sections

Session 1 Lab 24: Renam-ing a Section

Session 1 Project 8: Order-ing and Grouping Slides

Lesson 12 Change Presentation Options and Views

Change Slide SizeChange Views of a Presentation

Set File Properties

1.0 Create and Manage Presentations1.5 Change presentation options and views

1.5.1 Change slide size1.5.2 Change views of a presentation1.5.3 Set file properties

Watch Session 1: Change Presentation Options and Views (15 minutes)


Session 1 Lab 25: Standard Slide Size

Session 1 Lab 26: Custom-izing Slide Size

Session 1 Lab 27: View-ing the Presentation in Grayscale


See Lesson 12 See Lesson 12 Session 1 Lab 28: Viewing the Presentation in Black and White

Session 1 Lab 29: Adding Property Information

Session 1 Lab 30: Add-ing Advanced Properties Information

Session 1 Project 9: Chang-ing Slide Size and Presenta-tion Views


See Lesson 12 See Lesson 12 Session 1 Project 10: Set-ting File Properties


Configure a Presentation for Print

Print All or Part of a Presentation

Print Notes Pages, Handouts

Print in Color or Black and White

1.0 Create and Manage Presentations1.6 Configure a presentation for print

1.6.1 Print all or part of a presentation1.6.2 Print notes pages1.6.3 Print handouts1.6.4 Print in color, grayscale, or black and white

Watch Session 1: Configure a Presentation for Print (10 minutes)


Session 1 Lab 31: Printing Sections

Session 1 Lab 32: Printing Notes

Lesson 15 Configure a Presentation for Print

See Lesson 14 See Lesson 14 Session 1 Lab 33: Printing Handouts

Session 1 Project 11: Print-ing Options


Configure and Present a Slide Show

Create Custom Slide Shows

Configure Slide Show Options

Rehearse Slide Show Timing

Present a Slide Show in Presenter View

1.0 Create and Manage Presentations1.7 Configure and present a slide show

1.7.1 Create custom slide shows1.7.2 Configure slide show options1.7.3 Rehearse slide show timing1.7.4 Present a slide show by using presenter view

Watch Session 1: Configure and Present a Slide Show (18 minutes)

Lesson 16 Configure and Present a Slide Show


Session 1 Lab 34: Custom Slide Show

Session 1 Lab 35: Playing a Customized Slide

Session 1 Lab 36: Annota-tions

Session 1 Project 12: Con-figuring and Presenting a Slide Show

Lesson 17 Domain 1 Recap

Domain 1 Test Tips Watch Session 1: Domain 1 Recap (3 minutes)

Discuss and review Power-Point 2016 Session 1

Lesson Topic Subtopics Objectives Activity NotesLesson 18 Discuss and review Power-

Point 2016 Session 1

Lesson 19 PowerPoint 2016 Session 1 Post Test

Session 1 Notes

Lesson Topic Subtopics Objectives Activity Notes

Lesson 1 Session 2 Pre-Assessment

Lesson 2 Insert and Format Text

Insert Text on a SlideApply Formatting and Styles to Text

Apply WordArt Styles to Text

Format Text in Mulitple Columns

Create Bulleted and Numbered Lists

Insert Hyperlinks

2.0 Insert and Format Text, Shapes, and Images2.1 Insert and format text

2.1.1 Insert text on a slide2.1.2 Apply formatting and styles to text2.1.3 Apply WordArt styles to text2.1.4 Format text in multiple columns2.1.5 Create bulleted and numbered lists2.1.6 Insert hyperlinks

Watch Session 2: Insert and Format Text (23 minutes)



See Lesson 2 See Lesson 2 Session 2 Lab 1: Adding Text to a Title Slide

Session 2 Lab 2: Using the Outline View to Add Text

Session 2 Lab 3: Formatting Text in Placeholders

Session 2 Lab 4: Formatting Slide Titles

Session 2 Lab 5: Changing Slide Bulets


See Lesson 2 See Lesson 2 Session 2 Lab 6: Applying WordArt Effects to Text

Session 2 Lab 7: Spreading Text into Multiple Columns

Session 2 Lab 8: Changing Individual Bullets on Slides

Session 2 Lab 9: Chang-ing Numbering Options on Slides

Session 2 Lab 10: Turning Text into a Hyperlink


See Lesson 2 See Lesson 2 Session 2 Project 1: Insert-ing Text on Slides

Session 2 Project 2: Format-ting Text on Slides



Lesson 6 Insert and Format Shapes and Text Boxes

Insert or Replace ShapesInsert Text BoxesResize Shapes and Text Boxes

Format Shapes and Text Boxes

Apply Styles to Shapes and Text Boxes

2.0 Insert and Format Text, Shapes, and Images2.2 Insert and format shapes and text boxes

2.2.1 Insert or replace shapes2.2.2 Insert text boxes2.2.3 Resize shapes and text boxes2.2.4 Format shapes and text boxes2.2.5 Apply styles to shapes and text boxes

Watch Session 2: Insert and Format Shapes and Text Boxes (20 minutes)


Session 2 Lab 11: Changing a Shape


See Lesson 6 See Lesson 6 Session 2 Lab 12: Adding Text to Existing Shapes

Session 2 Lab 13: Locking the Aspect Ratio of Shapes

Session 2 Lab 14: Applying Shape Outlines

Session 2 Lab 15: Copying Shape Formats

Session 2 Lab 16: Applying Formats to Text Boxes

Session 2 Lab 17: Applying a Style to a Text Box


See Lesson 6 See Lesson 6 Session 2 Project 3: Insert-ing Shapes and Text Boxes

Session 2 Project 4: Format-ting Shapes and Text Boxes

Lesson 9 Insert and Format Im-ages

Insert ImagesResize and Crop ImagesApply Styles and Effects

2.0 Insert and Format Text, Shapes, and Images2.3 Insert and format images

2.3.1 Insert images2.3.2 Resize and crop images2.3.3 Apply styles and effects

Watch Session 2: Insert and Format Images (15 minutes)


Session 2 Lab 18: Adding an Image to a Slide

Session 2 Lab 19: Inserting an Online Picture


Lesson 10 Insert and Format Im-ages

See Lesson 9 See Lesson 9 Session 2 Lab 20: Resizing an Image

Session 2 Lab 21: Remov-ing a Background from a Picture

Session 2 Lab 22: Adding a Picture Style

Session 2 Lab 23: Types of Available Picture Edits

Session 2 Project 5: Insert-ing and Formatting Images

Lesson 11 Order and Group Ob-jects

Order ObjectsAlign ObjectsGroup ObjectsDisplay Alignment Tools

2.0 Insert and Format Text, Shapes, and Images2.4 Order and group objects

2.4.1 Order objects2.4.2 Align objects2.4.3 Group objects2.4.4 Display alignment tools

Watch Session 2: Order and Group Objects (12 minutes)


Session 2 Lab 24: Arrang-ing Objects on a Slide

Session 2 Lab 25: Placing One Object Behind other Objects

Session 2 Lab 26: Aligning Objects

Lesson 12 Order and Group Ob-jects

See Lesson 11 See Lesson 11 Session 2 Lab 27: Spacing Objects

Session 2 Lab 28: Grouping Objects

Session 2 Lab 29: Ungroup-ing Objects

Session 2 Lab 30: Grids and Guideline Settings

Session 2 Project 6: Order-ing and Grouping Objects



Review and discuss Power-Point 2016 Session 2

Session 2 Notes


Lesson 13 PowerPoint 2016 Session 2 Post Test

Lesson Topic Subtopics Objectives Activity NotesLesson 1 Session 3 Pre-Assessment

Lesson 2 Insert and Format Tables

Create a TableInsert and Delete Table Rows and Columns

Apply Table StylesImport a Table

3.0 Insert Tables, Charts, SmartArt, and Media3.1 Insert and format tables

3.1.1 Create a table3.1.2 Insert and delete table rows and columns3.1.3 Apply table styles3.1.4 Import a table

Watch Session 3: Create Tables [21 minutes]


Session 3 Lab 1: Drawing a Table


See Lesson 2 See Lesson 2 Session 3 Lab 2: Creating an Embedded Excel Table

Session 3 Lab 3: Exiting Excel

Session 3 Lab 4: Inserting Columns

Session 3 Lab 5: Deleting Rows

Session 3 Lab 6: Inserting Rows

Session 3 Lab 7: Modify-ing Table Styles


See Lesson 2 See Lesson 2 Session 3 Project 1: Creat-ing and Importing Tables

Session 3 Project 2: For-matting Tables

Lesson 5 Insert and Format Charts

Create a ChartImport a ChartChange the Chart TypeAdd a Chart LegendWork with Chart Ele-ments

Change the Chart Style

3.0 Insert Tables, Charts, SmartArt, and Media3.2 Insert and format charts

3.2.1 Create a chart3.2.2 Import a chart3.2.3 Change the chart type3.2.4 Add a legend to a chart3.2.5 Change the chart style of a chart

Watch Session 3: Insert and Format Charts (25 minutes)


Session 3 [Approximately 7 hours]

Lesson Topic Subtopics Objectives Activity NotesLesson 6 Insert and

Format Charts

See Lesson 5 See Lesson 5 Session 3 Lab 8: Adding a Cluster Chart

Session 3 Lab 9: Copying a Chart from Excel

Session 3 Lab 10: Chang-ing a Chart Type

Session 3 Lab 11: Chang-ing a Chart Layout

Session 3 Lab 12: Filtering Charts

Session 3 Lab 13: Work-ing with Chart Elements

Lesson 7 Insert and Format Charts

See Lesson 5 See Lesson 5 Session 3 Lab 14: Switch-ing Columns and Rows

Session 3 Project 3: Creat-ing and Importing Charts

Session 3 Project 4: For-matting Charts

Lesson 8 Insert and Format SmartArt Graphics

Create a SmartArt Graphic

Convert Lists to Smart-Art Graphics

Add Shapes to Smart-Art Graphics

Reorder Shapes in SmartArt Graphics

Change the Color of SmartArt Graphics

3.0 Insert Tables, Charts, SmartArt, and Media3.3 Insert and format SmartArt graphics

3.3.1 Create SmartArt graphics3.3.2 Convert lists to SmartArt graphics3.3.3 Add shapes to SmartArt graphics3.3.4 Reorder shapes in SmartArt graphics3.3.5 Change the color of SmartArt graphics

Watch Session 3: Insert and Format SmartArt Graphics (15 minutes)


Session 3 Lab 15: Basic Process SmartArt Graphic

Session 3 Lab 16: Con-verting Text to a SmartArt Graphic

Lesson 9 Insert and Format SmartArt Graphics

See Lesson 8 See Lesson 8 Session 3 Lab 17: Insert-ing a Shape with the Text Pane

Session 3 Lab 18: Insert-ing a Shape with the Ribbon

Session 3 Labs 19-20: Changing a SmartArt Graphic Style

Session 3 Project 5: Creat-ing SmartArt Graphics

Lesson Topic Subtopics Objectives Activity NotesLesson 10 Insert and

Format SmartArt Graphics

See Lesson 8 See Lesson 8 Session 3 Project 6: Inserting and Configuring Media Files


Insert and Manage Media

Insert Audio and Video Clips

Screen RecordingConfigure Media Play-back Options

Adjust Media Window Size

Set the Video Start and Stop Time

Set Media Timing Op-tions

3.0 Insert Tables, Charts, SmartArt, and Media3.4 Insert and manage media

3.4.1 Insert audio and video clips3.4.2 Configure media playback options3.4.3 Adjust media window size3.4.4 Set the video start and stop time3.4.5 Set media timing options

Watch Session 3: Insert and Manage Media (20 minutes)

Lesson 11 Insert and Manage Media


Session 3 Lab 21: Adding an Audio Clip

Session 3 Lab 22: Adding a Video Clip

Session 3 Lab 23: Adding a YouTube Clip

Session 3 Lab 24: Fade In and Fade Out

Session 3 Lab 25: Config-uring Playback Options

Lesson 12 Insert and Manage Media

See Lesson 10 See Lesson 10 Session 3 Project 7: Inserting and Configuring Media Files

Session 3 Project 7: Man-aging Media Files




Lesson 14 PowerPoint 2016 Session 3 Post Assessment

Session 3 Notes


Lesson 1 Session 4 Pre-Assessment

Lesson 2 Apply Transi-tions and Animations

Apply Slide TransitionsInsert Slide TransitionsSet Transition Effect Options

4.0 Apply Transitions and Animations4.1 Apply slide transitions

4.1.1 Insert slide transitions4.1.2 Set transition effect options

Watch Session 4: Apply Transitions and Animations (8 minutes)


Session 4 Lab 1: Creating Slide Transitions

Session 4 Lab 2: Individual Slide Transitions

Session 4 Lab 3: Changing Transitions

Session 4 Lab 4: Effect Options

Lesson 3 Apply Transi-tions and Animations

See Lesson 2 See Lesson 2 Session 4 Lab 5: Changing a Slide Transition

Session 4 Lab 6: The Pre-view Button

Session 4 Lab 7: Previewing a Transition

Session 4 Project 1: Apply-ing Slide Transitions

Lesson 4 Animate Slide Content

Apply Animations to Objects

Apply Animations to Text

Set Animation Effect Options

Set Animation Paths

4.0 Apply Transitions and Animations4.2 Animate slide content

4.2.1 Apply animations to objects4.2.2 Apply animations to text4.2.3 Set animation effect options4.2.4 Set animation paths

Watch Session 4: Animate Slide Content (20 minutes)





See Lesson 4 See Lesson 4 Session 4 Lab 8: Applying Animations

Session 4 Lab 9: Custom-izing Animations

Session 4 Lab 10: Ungroup-ing Shapes

Session 4 Lab 11: Individual Animations

Session 4 Lab 12-13: Text Animations


See Lesson 4 See Lesson 4 Session 4 Lab 14: Text Box Animations

Session 4 Lab 15: Applying Second Animations

Session 4 Lab 16: Using an Object as a Trigger

Session 4 Lab 17: Using the Animation Pane

Session 4 Lab 18: Adding a Motion Path


See Lesson 4 See Lessson 4 Session 4 Project 2: Apply-ing Animation to Objects

Session 4 Project 3: Setting Animation Options and Paths

Lesson 8 Set Timing for Transi-tions, Anima-tions

Set Transition Effect Duration

Configure Transition Start and Finish

Reorder Animations on a Slide

4.0 Apply Transitions and Animations4.3 Set timing for transitions and animations

4.3.1 Set transition effect duration4.3.2 Configure transition start and finish options4.3.3 Reorder animations on a slide

Watch Session 4: Set Tim-ing for Transitions, Anima-tions (10 minutes)


Session 4 Lab 19: Adding Timing

Session 4 Lab 20: Adding Prerecorded Sounds

Lesson 9 Set Timing for Transi-tions, Anima-tions

See Lesson 8 See Lesson 8 Session 4 Lab 21: Auto-matic Advancement

Session 4 Lab 22: Remove Animation

Session 4 Project 4: Setting Animation and Transition Timing





Lesson 11 Excel 2016 Session 4 Post Test

Session 4 Notes

Lesson Topic Subtopic Objectives Activity NotesLesson 1 Session 5 Pre-Assessment

Lesson 2 Manage Mul-tiple Presen-tations

Merge Content from Presentations

Insert Slides from An-other Presentation

Combine PresentationsInsert CommentsReview Comments

5.0 Manage Multiple Presentations5.1 Merge content from multiple presenta-tions

5.1.1 Insert slides from another presen-tation5.1.2 Compare two presentations5.1.3 Insert comments5.1.4 Review comments

Watch Session 5: Manage Multiple Presentations (15 minutes)

Fill-in-the-Blank Session 5: Questions 1-8

Session 5 Lab 1: Reuse a Slide

Session 5 Lab 2: Insert a Comment

Lesson 3 Manage Mul-tiple Presen-tations

See Lesson 2 See Lesson 2 Session 5 Project 1: Merg-ing Content from Other Presentations

Session 5 Project 2: Inserting and Reviewing Comments

Lesson 4 Finalize Pre-sentations

Protect a PresentationInspect a PresentationProof a PresentationPreserve Presentation Content

Export Presentations to Other Formats

5.0 Manage Multiple Presentations5.2 Finalize presentations

5.2.1 Protect a presentation5.2.2 Inspect a presentation5.2.3 Proof a presentation5.2.4 Preserve presentation content5.2.5 Export presentations to other formats

Watch Session 5: Finalize Presentations (30 minutes)

Lesson 5 Finalize Pre-sentations

See Lesson 4 See Lesson 4 Session 5 Lab 3: Password Protection

Session 5 Lab 4: Docu-ment Inspection

Session 5 Lab 5: Spell-check

Session 5 Lab 6: Embed Fonts

Session 5 Lab 7: Create a PDF


Lesson Topic Subtopic Objectives Activity NotesLesson 6 Finalize Pre-

sentationsSee Lesson 4 See Lesson 4 Session 5 Project 3:

Protect, Inspect, and Proof Presentations

Session 5 Project 4: Pre-serve and Export Presen-tations


Domain 5 Test Tips Watch Session 5: Domain 5 Recap [2 minutes]


Lesson 8 Test Taking Tips

Overall Test Tips Watch Session 5: Test Taking Tips [3 minutes]

Review and discuss overall test strategies

Lesson 9 PowerPoint 2016 Session 5 Post Assessment

Session 5 Notes

Lesson Topic Subtopic Objectives Activity NotesLesson 1 Entire Course Entire Course All Objectives PowerPoint 2016 Master

Project

Lesson 2 Entire Course Entire Course All Objectives PowerPoint 2016 Master Project



Lesson 5 Entire Course Entire Course All Objectives MasterExam



Notes

Master Level Lesson Plans [Approximately 3.5 hours]

83 | Appendix PowerPoint 2016 Project Workbook

Introduction to PowerPoint 2016Course OpenerHow to Take this CourseTour of PowerPoint

Create a PresentationCreate a Blank PresentationCreate a Presentation Using TemplatesOnline TemplatesImport Word Document Outlines

Insert and Format SlidesInsert Specific Slide LayoutsDuplicate Existing SlidesHide and Unhide SlidesDelete SlidesApply a Different Slide LayoutModify Individual Slide BackgroundsInsert Headers and Footers

Modify Slides, Handouts, and NotesChange Slide Master Theme or BackgroundEffectsModify Slide Master ContentCreate a Slide LayoutModify a Slide LayoutModify a Handout MasterModify the Notes Master

Order and Group SlidesCreate SectionsModify Slide OrderRename Sections

Change Presentation Options and ViewsChange Slide SizeChange Views of a PresentationSet File Properties

Configure a Presentation for PrintPrint All or Part of a PresentationPrint Notes Pages, HandoutsPrint in Color or Black and White

Configure and Present a Slide ShowCreate Custom Slide ShowsConfigure Slide Show OptionsRehearse Slide Show TimingPresent a Slide Show in Presenter View

Domain 1 RecapDomain 1 Test Tips

PowerPoint 2016 Session 1 Outline


Insert and Format TextInsert Text on a SlideApply Formatting and Styles to TextApply WordArt Styles to TextFormat Text in Multiple ColumnsCreate Bulleted and Numbered ListsInsert Hyperlinks

Insert and Format Shapes and Text BoxesInsert or Replace ShapesInsert Text BoxesResize Shapes and Text BoxesFormat Shapes and Text BoxesApply Styles to Shapes and Text Boxes

Insert and Format ImagesInsert ImagesResize and Crop ImagesApply Styles and Effects

Order and Group ObjectsOrder ObjectsAlign ObjectsGroup ObjectsDisplay Alignment Tools




Insert and Format TablesCreate a TableInsert and Delete Table Rows and ColumnsApply Table StylesImport a Table

Insert and Format ChartsCreate a ChartImport a ChartChange the Chart TypeAdd a Chart LegendWork with Chart ElementsChange the Chart Style

Insert and Format SmartArt GraphicsCreate a SmartArt GraphicConvert Lists to SmartArt GraphicsAdd Shapes to SmartArt GraphicsReorder Shapes in SmartArt GraphicsChange the Color of SmartArt Graphics

Insert and Manage MediaInsert Audio and Video ClipsScreen RecordingConfigure Media Playback OptionsAdjust Media Window SizeSet the Video Start and Stop TimeSet Media Timing Options




Apply Transitions and AnimationsApply Slide TransitionsInsert Slide TransitionsSet Transition Effect Options

Animate Slide ContentApply Animations to ObjectsApply Animations to TextSet Animation Effect OptionsSet Animation Paths

Set Timing for Transitions, AnimationsSet Transition Effect DurationConfigure Transition Start and FinishReorder Animations on a Slide




Manage Multiple PresentationsMerge Content from PresentationsInsert Slides from Another PresentationCombine PresentationsInsert CommentsReview Comments

Finalize PresentationsProtect a PresentationInspect a PresentationProof a PresentationPreserve Presentation ContentExport Presentations to Other Formats


Test Taking TipsOverall Test Tips



Shortcut KeysCommand Key Combination

New Ctrl+NOpen Ctrl+OSave Ctrl+SPrint Ctrl+PHelp F1New Slide Ctrl+MUndo Ctrl+ZCut Ctrl+XCopy Ctrl+CPaste Ctrl+VSelect all Ctrl+AFind Ctrl+FReplace Ctrl+HBold Ctrl+BItalic Ctrl+IUnderline Ctrl+UCenter align Ctrl+ELeft align Ctrl+LRight align Ctrl+RJustify Ctrl+JStart a slide show F5Advance to next slide (Slide Show)

N

Previous slide (Slide Show) PGo to specific slide (Slide Show) Type Slide #, EnterDisplay black screen (Slide Show)

B

Display white screen (Slide Show)

W

End a slide show (Slide Show) EscNext hidden slide (Slide Show) HPen cursor (Slide Show) Ctrl+PArrow cursor (Slide Show) Ctrl+AHide cursor (Slide Show) Ctrl+HShow ribbon key tips AltFile tab FHome tab HInsert tab NDesign tab GTransitions tab K

Animations tab ADelete left BackspaceDelete right DeleteDelete one word left Ctrl+BackspaceDelete one word right Ctrl+Delete

Command Key CombinationRedo Ctrl+YCopy formatting Ctrl+Shift+CPaste formatting Ctrl+Shift+VPaste Special options Ctrl+Alt+VSelect one character right Shift+Right ArrowSelect one character left Shift+Left ArrowSelect to end of a word Ctrl+Shift+Right ArrowSelect to beginning of word Ctrl+Shift+Left ArrowSelect one line up Shift+Up ArrowSelect one line down Shift+Down ArrowSelect an object EscSelect another object TabSelect text within an object EnterSelect all objects Ctrl+AMove to next table cell TabMove to preceding cell Shift+TabMove to next row Down ArrowMove to preceding row Up ArrowInsert tab in cell Ctrl+TabStart new paragraph EnterAdd new row at the bottom of a table

Tab in the bottom right table cell

Increase font size Ctrl+Shift+>Decrease font size Ctrl+Shift+<Move to end of text box Ctrl+EndMove to beginning of text box Ctrl+HomeMove to end of a line EndMove to beginning of a line HomeMove up one paragraph Ctrl+Up ArrowMove down one paragraph Ctrl+Down ArrowPromote a paragraph (Outline View)

Alt+Shift+Left Arrow

Demote a paragraph (Outline View)

Alt+Shift+Right Arrow

Move selected paragraphs up (Outline View)

Alt+Shift+Up Arrow

Move selected paragraphs down (Outline View)

Alt+Shift+Down Arrow

Show heading level 1 (Outline View)

Alt+Shift+1

Expand text below heading (Outline View)

Alt+Shift+Plus Sign (+)

Collapse text below heading (Outline View)

Alt+Shift+Minus Sign (-)

Move through panes clockwise (Normal View)

F6

Move through panes counter-clockwise (Normal View)

Shift+F6

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