PowerPoint 2007

Dr. Karen Hallett

Mark Millard

Ji Young Chong

Peter van Leusen

What’s new?1. Overview of new interface changes2. New features for layout, formatting, and

presentation3. New features for quickly creating a photo

album4. Incorporating media (such as graphs,

images, video, sound)5. Security, sharing/saving & compatibility6. Additional References & Training Material

1. Overview of interface changes

General layoutOffice button (new, open, print, save)Ribbon instead of toolbarsLocation, groups, submenus

Shortcuts (ALT-key)old ones are still activeeach command has now a shortcut

2. Layout, Formatting, Presentation

General formattingpreview feature

Themes & TemplatesAnimations & TransitionsRehearse & Monitors

Customizing

Instructional ConsultingTeaching ConsultationCourse DevelopmentClassroom AssessmentClassroom Innovations

3. Creating Photo AlbumsCreate a Simple Photo AlbumCreate a Photo Album from a TemplatePublish a Photo Album to the Web

4. Incorporating Media - Tables

1. Insert a TableWay 1: Insert > Table > Select columns and rowsWay 2: choose insert table > enter number Way 3: Insert > Table > Draw table > click and drag

Layout > Insert Above, Below, Right or Left

Way 4: Insert > Table > Choose Excel Spreadsheet

2. Copy and paste from word or Excel

Tables3. Modify Table Columns and Rows

- To add , select the number of rows or columns you want to add

- Go to Layout > Choose Insert option

- To change the width or height of cell, position the pointer to the borders

and then click and drag

- To merge or split, select cells and go to Layout > merge or split

Tables

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4. Modify Table style- Click edge of the table to select the entire table- In the Ribbon, click Design tab- Select desired style (table style, shade, border, effect, word art )

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5. Insert pictures into table- Select cells > Design tab > shade > picture > choose a file

Charts1. Insert

- Insert > chart > dialog box > select type and style- Excel 2007 opens

2. Copy from excel- In Excel, copy the chart. - In PowerPoint, Home > clipboard Paste > choose paste or paste link- If paste link, when you update Excel, the chart in PPT is updated.

Charts3. Update charts

- click chart >design tab > edit data > Excel appears!- modify data in Excel and save > chart in PowerPoint changes- Change layout or format

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SmartArtI am new!

1. Create SmartArt Graphics- Insert > SmartArt > select your type of

graphics- Add text- Change type or layout

SmartArt2. Organizational chart

- Choose Hierarchy >organizational chart- To modify > add shape

Pictures 1. Insert pictures from file

Insert > pictures >navigate to file or “files”> “insert” or “link to file” or “insert and link”

Sound1. Insert sound from a file

Insert > Media clips groups > SoundBrowse and select sound browsing>in the alert box

choose your preferenceAcceptable sound file formats: WAV, WV,

MP3, MPEG-4, Audio, AIF, AIFF, AIFC, MIDI, MID, KAR, MOV, MOOV, SFIL, RSRC, ALAW, AU, SND, and ULAW

Only WAV file, smaller than 100kb can be embedded.

2. Insert sound from clipSame step > choose clip> it asks whether you

include thousands clip arts and images from MS > answer> choose clip> answer alert box

Sound

3. Insert Sound from CD- Make sure that your CD is in CD drive.- Same step> then choose Play CD Audio Track.- In the option window choose your option.- Test it. If you don’t like it, double click.- The ribbon opens options tool. Change it!

Sound

4. Record soundCheck you have microphone connected.Same step > choose record soundIn the dialog box press red button to record. Press stop and test > Click OK

Sound5. Record a Narration

- Designed to run through the entire presentation.- Use them for Web or self-running presentations.- Go to slideshow > record narration - In the dialog box, choose your preferences.- link or embed - Note: Narration overrides other sounds!!

Movies 1. Integrate movie from a file

- Insert > Movie - Choose movie from file or clip organizer- Resize - Preview movie

2. PowerPoint accepts: AVI, MS, MP2V, MP3, M3U, M1V, MPE, MPEG, MPG, ASF, WP@, WPL, WM, WMD, WMV, WMX

Movies3. Movie setting Options

- Play movie: Clicked

Automatically

Play Cross Slides(animations tab > Custom > triangle >set slide number)

- Loop until stopped (clicked it)

- Play full screen

5. Security & SharingSharing/saving options (“save as…”)

Images, webpage, previous version, pdf /xps

Packaging options (for convenience and security) Package for CD (publish) MS Word Handouts Powerpoint Show

Compatibility issuesOlder PP versions in PP 2007PPT 2007 presentation in older PP versions

Converter from MS website (Compatibility pack) “roundtripping”

Changing the default file settingCompatibility checker

6. Additional References &Training

Microsoft Office 2007Quick Reference CardDemo & Tutorial

Microsoft resourcesDownloads

PowerPoint resourcesOn-Demand WebCastsHow I made my presentation a little better (4

3 Folders)PPTools website- all things PowerPoint

Time for Exploration & Questions!