PowerPoint 101

PowerPoint 1019th Grade Library OrientationMargot Polley

PPT comes with some great design templates which will usually be all you need.

This screen will appear when you open PPT unless you check here. Chose the template that best fits the overall theme of your topicYou can save templates you like or ones you design to use again.

Get to know your work environment.

Adding a new slide and layout is simple

From the HOME tab, simply click new slide.Pull down on the Layout tab and you can change the layout for each slide to best fit the information you are going to present.

Contents

Choosing a design themeThe new RibbonAdding slidesAdding and resizing graphicsInserting tablesAdding textInserting chartsUsing Smart ArtAnimating textApplying transitionsAdding hyperlinksCreating action buttonsApplying timings and rehearsingAdding audio and recording soundSavingReferencesClicking on the box will take you that lessonSometimes you need to display information in a table format.

In a layout box, click here.

You can draw your own table from the Ribbon.

Text can be added two ways

You can enter text using a text box in a layout guide.You can enter text by drawing a text boxOR

A few tips to remember

Font styles should be readable and consistent throughout the presentation

Generally, the larger the better

Dont use fancy fonts and styles that wont project wellAll your text formats are on the HOME tab on the Ribbon. Either highlight text or select the text box to make changes.

Diagrams are called Smart Art

Click on the Smart Art button to insert.

Chose the SmartArt tab on the Ribbon.

ORSometimes, you want your text to move or do other strange thingsTeachersFriendsThe libraryCafeteria foodSummerMaking PowerPoints

My favorite Things About School!

Transitions between slides gives your show a feeling of unity and polish. Use subtle ones that will not overpower your show.

To the right is where you determine if your slide show will auto-run or manually advance.Always choose apply to all slides.

On the Ribbon, go to the TRANSITONS tab and preview until you find one that fits. One of best features of PPT is being able to link to web sites. You can link from text or from an object or picture.

Click on the image or highlight the text you wish to link from.From either the INSERT on the Ribbon or from the top menu, chose HYPERLINK

Paste the URL for the siteClick on the Image and test

Action Buttons make your show interactive and fun. You can make any object an action button.

Go to Insert tab on the Ribbon and hit the Shape button. When you move across to a button, it lets you draw it on the screen.

You can select any graphic and go to SLIDE SHOWActions Settings.Sometimes, you might want your slideshow to run using set timings. You set these timings in the TRANSITION tab.

You can apply to just one slide or to all slides.Timings can be very tricky so you need to make sure you rehearse your show and make sure everything works. Go to the SLIDE SHOW tab in the in Ribbon. Go to the SET UP SHOW button.

You can use sounds in your PPT that are part of the Office Library or you can use your own audio files.

This will open up a list of all your iTunes Library songs.This will navigate to any music or audio you have saved on your computer.

Remember, you can also add audio to your slide transitions, but do so sparingly!

So, how would you feel if you did all this work and lost it?

Save your work as soon as your design set up is done.Save every ten minutes. (The auto save feature is not reliable!)Back up all your files regularly.If you are using the newer PPT software, save a final copy as an older version in case someone you send it to cant open it.ReferencesMicrosoft Corp. (2011). Up to speed with the Office ribbon. Retrieved from http:// mac2.microsoft.com/help/office/14/en-us/powerpoint/item/2b1d010e-3c1a-413d-944c-ff9f7d4b8814NASA. (2012). NASA Students 9-12. Retrieved from http://www.nasa.gov/audience/forstudents/9-12/index.htmlAll other images are from Microsoft Office Image Gallery or are screen shots.

For additional information, watch this excellent video.

Clipay. How to use Microsoft Office PowerPoint 2007. Retrieved from http://www.youtube.com/watch?v=VtvNanYXUBI&feature=relatedJust making sure you are playing attention!!!!Do not use busy transitions now matter how cool they are, and do not add sounds with your transitions!

Choosing SLIDE, lets you link to any slide in the entire presentation. This is what you would use for a Table of Contents.You can create a HOME button to take you back to the Table of Contents.

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