powerful presentations (pht)
TRANSCRIPT
POWERFUL PRESENTATIONS
Justin Standfield
Management Development Facilitator
DESIGNING A GREAT PRESENTATION
“The secret of being a bore is to
tell everything”
Voltaire (1694-1778)
Needs of the Audience
• Straightforward information• Historical information• Comparisons• Interview• Education• Entertainment• Sales
Research Your Audience
Before preparing your presentation it can be useful to know:
• The audience’s objectives • The audience’s knowledge of the subject• The history of the relationship between the
audience & you/your department• How the audience like to assimilate
information
STRUCTURING THE PRESENTATION
“Begin at the beginning and go on until you come to the end; then stop”
Lewis Carroll (1832-1898)
Presentation Structure
Introduction
Main body
Close
…….tell ‘em what you’ll tell ‘em
…….tell ‘em
…….tell ‘em what you’ve told ‘em
NB: Consider the primacy & recency effect
The Rule of 3
USING VISUAL AIDS
handouts?
flipchart & pens?
PowerPoint show?
overhead projector & acetates?
what else?
55%38%
7%
Visual
Vocal
Verbal
How we take in information
Source: Albert Mehrabiam, “Silent Messages”
How we take in information…
There are some important conclusions that we can take in from this information…
1.Use visuals (pictures, graphs, tables, props) whenever you can;
2. In a speech you are only using 38% of the communication medium;
3.Ditch the bullet points now & again!
Visual Aids
• Flip charts & marker pens
• Over head projector (OHP) & acetates
• PowerPoint presentation, laptop & digital projector
• Handouts
A few words about PowerPoint…
Making the presentation memorable
Keep the word count down
Try to use only one concept per slide
Avoid lists of bullet points
Use pictures where you can
Finding a picture for your presentation
Purchase images (50p - £1 per image)
www.istockphoto.com
www.picasa.com
Finding a picture for your presentation
Free images (but check copyright!)
www.google.com
www.lycos.com
www.yahoo.com
Finding a picture for your presentation
NHS Photo Library (free for NHS staff only)
www.photolibrary.nhs.uk
YOUR AUDIENCE
“I do not object to people looking at their watches when I am speaking, but I
strongly object when they start shaking them to make sure they are still going”
Lord Birkett (1883-1962)
One size fits all?
The importance of good strong starts
Reading your audience
REHEARSAL
“Fail to prepare, prepare to fail”
Unknown
Plan to rehearse at least 4 times
Rehearse against the clock
• How long do you think it will take?
• How long did it take?
• What if you are cut short?
• Allow time for questions
Record yourself & observe!
Emulate best practice
Memorise your words
• Read it aloud
• Record & listen to it
• Use cue cards
• Create a mind map
Mind mapping
Mind mapping
• Mirrors how the brain looks & works• Makes use of linking• Makes use of different learning styles• Ideas are much easier to recall
Mind mapping
• Stimulates both right & left brain hemispheres
• Saves time, only recording/reviewing key words
• Visual excitement aids memory
• Easy to recreate from memory & check against original
Mind mapping activity
Produce a simple mind map!
Base it on your presentation topic
Use drawings as well as text
Other uses for mind maps
• Revision before exams• Training & teaching• Project planning• Writing reports & essays• Brainstorming sessions• Creativity when problem solving• Taking minutes or making notes
DEALING WITH NERVES
Take action…rehearse!
Rehearse again!
Passion eliminates fear
Nerves & your body
• Loosen your spine• Loosen your neck• Loosen your arms & hands• Relax your facial muscles• Voice exercises
Nerves & eye contact
What’s the worst that could happen…?
First Impressions
What factors make up a good first impression?
Visual – how you look…..55%
Vocal – how you sound…..38%
Verbal – what you say…..7%
55%38%
7%
Visual
Vocal
Verbal
FINAL AMENDMENTS TO YOUR
PRESENTATIONS