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PowerPoints with Pizzazz! Jennifer Dorman [email protected]

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Page 1: Power Points With Pizzazz

PowerPoints with Pizzazz!

Jennifer Dorman

[email protected]

Page 2: Power Points With Pizzazz

Agenda

Planning and Organizing a Presentation Review of the Basics – layouts and templates,

slides, views, text, etc. Adding the Pizzazz! – animations, embedding

multi-media, online extensions, etc. Project Work

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Read Hear See See andHear

Discuss Experience Teach

020

4060

80100

We Learn…

10%10% 20%20% 30%30%80%80%70%70%50%50%

95%95%

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Putting the 3 Together

KinestheticKinesthetic

VerbalVerbal

VisualVisual

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Planning a Presentation

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AgendaWelcomeActivity 1Activity 2

BreakActivity 3

You've got You've got

to start with to start with a script.a script.

You've got You've got to start with to start with

a script.a script.

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Content and Purpose

Inform your audience Illustrate your point Interact with data Inform

InteractIllustrate

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Choosing Content

Are charts or Are charts or graphs needed?graphs needed?

What are the What are the key phraseskey phrases

Should I Should I use clip use clip art or art or

photos?photos?

Should I Should I use clip use clip art or art or

photos?photos?

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What visuals What visuals

are are appropriate?appropriate?

What visuals What visuals are are

appropriate?appropriate?

How should How should the slides the slides

be be organized?organized?

How should How should the slides the slides

be be organized?organized?

How much How much time will I time will I require?require?

How much How much time will I time will I require?require?

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Create a Storyboard

Create slides using titles to get startedUse Slide Sorter view to sort and arrange

your slides in the best order.

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Adding Content

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04/12/2313

Overview

A PowerPoint can contain text, graphics, charts, and other data types.

Charts

Graphics

Text

Video

Art

Text

Charts

Text

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Adding Text

Keep bullets to one line Limit of 3-5 bullets per page Be sure font is large enough (24)

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Add Graphics

Limit animated graphics

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Add Graphics

Choose similar graphic styles

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Add Graphics

Or all photos…

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Add Graphics

Balance text, blank space, and graphics on your page

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04/12/2320

Different Views

Normal View provides a comprehensive view for each slide with notes and outline.

Outline View helps the users focus on the text -- displays the text of your presentation with slide titles and bullet points.

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You can also You can also choose your choose your slide view from slide view from down here.down here.

You can also You can also choose your choose your slide view from slide view from down here.down here.

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Choose your Choose your layout from here layout from here depending on depending on your content.your content.

Choose your Choose your layout from here layout from here depending on depending on your content.your content.

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Adding Functionality

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Add Notes

Add notes to bottom note area– This is your “script”

Know

what you

want to

say…

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Notes, or even Notes, or even an entire an entire research paper, research paper, can go in this can go in this space.space.

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Embedding Media

NOTE – All media that is embedded into a PowerPoint is not actually “in” the PowerPoint

– Video and audio that plays from within PowerPoint is actually “hyperlinked” to the place where the original media is stored (hard drive, server, flash drive, etc.)

TIP – If you have embedded media in your presentation, create a folder to hold your PPT file as well as your media files

– Take the entire folder with you when you move to another computer

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TIP - Asset Folder

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Video in PowerPoint – 3 Ways

Hyperlink to video file Insert > Movies and Sounds > Movie from File

– .avi, .mpeg, .wmv, .asx, .asf

Control Toolbox > Windows Media Player > Properties > Custom

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Design Elements

Maximizing the visual quality and readability of your presentation

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CRAP Design Elements

Contrast

Repetition

Alignment

Proximity

The Non-Designer’s Design Book – Robin Williams

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Contrast

Contrast refers to any difference of size, shape, or color used to distinguish text (or other elements, though here we’re focusing on text) from other pieces of text. – The use of bold or italics is one common form of

contrast — the difference in shape makes the bolded or italicized text stand out from the surrounding text.

– Increasing the size of headers and titles, or using ALL CAPS or small caps are other ways of distinguishing text.

Adapted from http://www.lifehack.org/articles/communication/design-better-with-crap.html

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Repetition

Repetition in your text is bad; repetition of your design elements is not only good, but also necessary. – Repetition of design elements pulls the document

together into a cohesive whole, and also improves readability as the reader comes to expect text that looks a certain way to indicate certain qualities (e.g. the start of a new section, a major point, or a piece of code.)

Adapted from http://www.lifehack.org/articles/communication/design-better-with-crap.html

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Alignment

Alignment is crucial not just to the cohesive appearance of your document but also to the creation of contrast for elements like bulleted lists or double-indented long quotes. – Unaligned text floats mysteriously, forcing the reader to

figure out its relation to the rest of the document. – Centered text is particularly bad (and is a novice’s

favorite design trick).

Adapted from http://www.lifehack.org/articles/communication/design-better-with-crap.html

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Proximity

Pieces of information that are meant to complement each other should be near each other. – Your reader shouldn’t have to seek out the next logical

piece of information; rather, use proximity to make sure that the next piece of information a reader sees is the next piece of information they should see.

Adapted from http://www.lifehack.org/articles/communication/design-better-with-crap.html

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Alignment and Placement

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CRAP: Visual Organization

Group related items to reduce clutter and provide reader Group related items to reduce clutter and provide reader with an organized structure.with an organized structure.

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General Design Suggestions

For teachers and students

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Purposeful Design Elements

Use a consistent background or a Design Template. Use standard fonts (Times New Roman for body text, Arial,

for headers). Use Slide Layout to set up your text boxes - that way the

formatting is consistent throughout. Limit bullets to 3-5 per slide depending on text quantity

(your text should comfortably it the screen at a 24 point).

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Purposeful Design Elements

Make sure that your text color does not clash with your background color (if you use a Design Template, you will always be safe).

Do not add sound effects unless they specifically contribute to your message - otherwise, they will be a distraction.

If you are adding slide transitions and custom animations, select a consistent format so as to not detract from your message.

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Purposeful Design Elements

The information you include in a PowerPoint should supplement your verbal presentation - it should not be (word-for-word) your spoken presentation.

Reference, but do not read from, the PowerPoint unless you are reciting a direct quote.

If you include visuals, be sure to adequately explain them in your verbal presentation.

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Taking PowerPoint into the 21st Century

SlideShare

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SlideShare

SlideShare is a free service for sharing presentations and slideshows

Users can upload PowerPoint, OpenOffice, Keynote or PDF presentations, tag them, embed them into blogs or websites, browse others' presentations, and comment on individual slides

Transcripts of presentations will be indexed by internet search engines and show up in search results

http://www.slideshare.net

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Embedded SlideShare