Power Point Review

View as slide show to see animations

File extension of PowerPoint 2007 is .pptx

• Self Explainatory

Identify the 6 main views of PowerPoint and why each is necessary

• Normal– To edit and create slides

• Outline– To create quick slides from outline/Overview

• Slide Sorter– To view order and rearrange slides

• Notes Page– Useful for creating index cards for presentation

• Slide Show– To present

• Slide Master– To create universal edits on all slides

This is normal view

Identify and use the ribbon in PowerPoint 2007

• Ribbon– Located at the top, abouve the slide area– Used for various formatting options– Specific items have specific tabs• Imported pictures have a picture format tab

Identify the parts of a PowerPoint window

Ribbon

Tri-pane

Office Button

How to select a design theme, color scheme, and font scheme

• Design tab on Ribbon• Select desired design either from scroll or

drop down box• Colour scheme is to right of design scheme• Font Scheme is below colour scheme• Each scheme can be applied to either all slides

or independent slides. Nonadjacent slides can be selected via control clicking on slide pane

How to delete/insert a slide

• Ribbon– Home tab• New Slide

– Slides can be sorted via slide sorter view or clicked and dragged via slide pane

• Control + M– Shortcut for making new windows

How to enter/edit text in a slide

• Ribbon– Home tab– Layout• Select desired layout and click within text box to

create/edit

– Insert Tab• Select Insert Text box to create sizeable textbox

How to control bullet styles

• Tab demotes bullets• Shift + Tab promotes bullets• Can also be promoted/demoted on home tab

of ribbon

How to change the slide layout

• Ribbon– Home Tab• Layout and select desired layout

How to move around in a presentation

• Within a Slide Show– Click to advance– Use down/right arrow keys

How to create a footer on a PowerPoint slide (but not on the Title

slide!)• Ribbon– Insert• Header & Footer

– Tick Don’t Show on title slide

How to insert notes in PowerPoint and print them out in notes view

• Tripane– Notes• Located at bottom

• OR Notes page View• Printed Via office button– Print• Select Notes from drop down menu

How to change the order of a slide using the slide sorter view

• Ribbon– View• Slide Sorter

– Click and drag

How to add transitions to a slide show

• Ribbon– Animations• Transitions are located mid ribbon• Additional options on the right

How to animate text, images, and smart art in a slide show

• Ribbon– Animations• Animate drop down menu (left of transitions)• OR Custom Animations for advanced making

– Select custom animations– Select the element– Add effect

» Timing and other options can be edited from the additional drop down menus

How to add sounds to a slide show and attach the sounds to animation

• Ribbon– Animations• To the right of the transition bar• Transition sounds

– Select from drop down– If no desireable sounds are located, select other sounds to

browse for

How to play a sound file for the entire slide show

• Same as inserting a sound– Select apply to all• This applies a sound to every slide, which ends as soon

as the sound is done. Might not be what he’s asking for. If he’s asking for playing a single sound for the entire slide show, you can insert a sound and then tick loop sound until next sound from the drop down menu to make that sound repeat each and everytime until the next sound. Sound starts playing from selected slide until the end.

How to insert clip art to a slide

• Two ways– Ribbon• Insert

– Clip art

• Home Tab– Layout

» From the layout select it within the empty content box

How to insert and manipulate smart art and word art in your presentation

• Same as clip art, just select smart art.

How to insert an organization chart using smart art

• Insert the smart chart using the pre mentioned methods– Select hierarchy• Edit to your desire

How to use and edit images other than clip-art in a slide show

(.jpg, .gif, .bmp)• Insert via same way as clipart/smart art, just

select the option picture from ribbon or insert picture from file from empty content box

How to use the slide master to change the slide design

• Ribbon– View• Slide Master

– Each and every edit to the slide master will effect EVERY slide of the same type.

– Edit the other slide master types to effect every other slide of the same type.

How to enter hyperlinks to your slide show

• Ribbon– Insert• Hyperlink

How to insert action buttons to jump around your slide show

• Ribbon– Insert• Action

– NOTE: This must be done while an object is selected

How to publish your slideshow on your web page as a .pptx file and .html

files• Don’t think he’ll cover this on the quiz. But

just in case– Office• Save as

– Select from drop down menu» Web Page – This saves as an html you can use to publish

on website. Be sure to upload both the file folder and html

» Power Point Presentation – This saves as a pptx you can up to website.

How to print your slides "6 per page

• Office button– Print• Select hand outs

– Select 6