Presentation to:

Potential Proposers June 3, 2020

Agenda and Review Committee Introductions

2

Agenda

• Review Committee Introductions

• Alliance Overview and Consultant Expectations

• Alliance Program Elements

• Administrative Requirements

• Questions

3

Review Committee

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John Peterson Heath Henderson

Rich Ludlow Travis Capson

Dale Lough

Alliance Overview and Consultant Expectations

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Alliance Overview

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• Regional Sewer Basicso Four agency partnership

Formed under Joint Municipal Utility Services Act – 39.106 RCW (new law –2011)

District is managing partner –“Administrative Lead”

o Member agencies Clark Regional Wastewater District

Clark County

City of Battle Ground

City of Ridgefield

Shane BowmanAlliance Board ChairBattle Ground Councilmember

Ron OnslowAlliance Vice-Chair Ridgefield Mayor

Julie Olson Alliance SecretaryClark County Councilor

Norm HarkerAlliance Director District Commissioner

Alliance Overview

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• Regional Sewer Basicso Emphasis on treatment

Major cost center Specialized expertise Serves multiple UGAs Best managed under regional

framework

o Key assets Ridgefield, Salmon Creek

treatment plants Major pipelines/pump stations

Regional Utility Partnerships

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Alliance Business Model

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• Highly Engaged Owner

o Both Engineering and Operations

• Function as Extension of Staff

• Technical Expertise Important

• Effective Project Management Key

Consultant Expectations

Alliance Program Elements

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Alliance Program Element 1:Existing and Emerging Regulatory

Support

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APE 1: Existing Regulatory Support

Existing Regulatory Support

• Renewal of NPDES and SWCAA permits and Biosolids General Permit coverage

• Technical expertise, agency engagement, compliance reporting, and application package preparation

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APE 1: Emerging Regulatory Support

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Emerging Regulatory Support

• Columbia River temperature TMDL

• PFAS and impact to wastewater treatment (including biosolids)

Alliance Program Element 2:Asset Management Program Support

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APE 2: Asset Management Program Support

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• 2017 Assessment Review

• 2020 Executive Level Framework

• 2021-2026 Program Development

APE 2: 2017 Assessment Review

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• 7 Key Focus Areas

• 38 Themes

• 5-Point Asset Management Maturity Scale

Assessment of Alliance program performed in 2017:

APE 2: 2020 Executive Level Framework

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• 6 executive level program elements to be developed from 2017 Alliance Assessment work

• 2020 Completion

• Sets foundation for program development

Goal set to develop AM Executive Framework:

APE 2: 2021 – 2026 Program Development

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• Themes• 8 – Prioritized Plan for Information

Technology Functional Requirements

• 13 – Asset Inventory

• 14 – Asset Information Standards

• 16 – Information Management

• 29 – Materials Management

Alliance Program Element 3:Operator Engineering Support

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APE 3: Operator Engineering Support: Overview

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• Project value less than $64,000

• Quick response typically required

• Contracts with Operators (County and District)

APE 3: Operator Engineering Support: Types of Services

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• Wastewater process analysis, troubleshooting and operational optimization

• Performance testing and documentation

• SCADA and PLC programming support

• Operational business needs assessment including staffing studies

APE 3: Operator Engineering Support: Types of Services

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• Equipment reconditioning vs. replacement business case assessment

• O&M manual and SOP preparation

• Staff technical training

Alliance Program Element 4:Capital Plan and Capital Program

Support

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APE 4: Capital Plan and Capital Program Support

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• Capital Plan Purpose

• Capital Plan Update Process

• Repair and Replacement Program

• Capital Improvement Program

• Capital Program Support

APE 4: Capital Plan Purpose

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• Section 1 – Alliance Overview

• History and Context

• List of Alliance Regional Assets

• Section 2 – Capital Plan

• Existing Assets – Repair and Replacement Program

• New Assets – Capital Improvement Program

• Allocated Capacity – tied to finance mechanisms

• 20 Year Expenditure Projection – hand off to budget process

APE 4: Capital Plan Update Process

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• Asset Management for Existing Assets

• Capacity Management for New Assets

• Completed Every Two Years

• Supports the 2021-2022 Capital Budget Process

APE 4: Existing Regional Assets –Repair and Replacement Program

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• Program designed to keep existing assets in good working order

• Working to build an appropriate Alliance “asset management” program

• Based initially on existing/available information on Regional Assets

• Additional program development work completed as part of 2018 and 2020 Capital Plans

TheAsset

Lifecycle

APE 4: Existing Regional Assets –Repair and Replacement Program

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• 2020 Condition and Criticality Assessmento Focused on four “vertical” assets

Two regional treatment plants

Two regional pump stations

o Assessed primary components for Condition (likelihood of failure) 1-10 scale

Criticality (consequence of failure) 1-10 scale

Prioritization based on Condition x Criticality 1-100 scale

o Project identification Over 600 components assessed and scored

28 projects scoring greater than 25 carried forward

11 projects identified to be Operator responsibility

17 projects met the R&R capital project threshold of $64,000

APE 4: Existing Regional Assets –Repair and Replacement Program

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PROJECTCOST

Battle Ground Percentage Share

Clark Regional Percentage Share

Battle GroundCost Allocation

Clark RegionalCost Allocation

11,140,000$ 23.2% 76.8% 264,000$ 876,000$

2 SCTP Fire Alarm System Replacement 1,688,000$ 23.2% 76.8% 392,000$ 1,296,000$

3 SCTP Fire Pump Controller Replacement 300,000$ 23.2% 76.8% 70,000$ 230,000$

4 36th Ave Pump Station Controls Replacement 179,000$ 24.8% 75.2% 44,000$ 135,000$

5 Ridgefield Treatment Plant PLC Replacement 143,000$ 0% 100% 0$ 143,000$

6 SCTP Sludge Blend Tank Slope Stabilization 140,000$ 23.2% 76.8% 32,000$ 108,000$

7 SCTP Diesel Fuel Tank (Building 83) Replacement 145,000$ 23.2% 76.8% 34,000$ 111,000$

8 SCTP Instrumentation Replacements 322,000$ 23.2% 76.8% 75,000$ 247,000$

9 SCTP Blower 5, 6, & 7 Control Component Replacement 137,000$ 23.2% 76.8% 32,000$ 105,000$

10 SCTP Waste Gas Burner Replacement 1,455,000$ 23.2% 76.8% 338,000$ 1,117,000$

11 SCTP Access Road and Asphalt Repair 327,000$ 22.6% 77.4% 74,000$ 253,000$

12 SCTP HVAC Systems Replacement 1,982,000$ 23.2% 76.8% 460,000$ 1,522,000$

13 SCTP SCADA System Platform Update 134,000$ 23.2% 76.8% 31,000$ 103,000$

14 SCTP Influent Screen Replacement 747,000$ 22.6% 77.4% 169,000$ 578,000$

15 SCTP Ultraviolet System Replacement 3,773,000$ 22.6% 77.4% 853,000$ 2,920,000$

16 SCTP Dewatering Equipment Replacement 3,832,000$ 22.6% 77.4% 866,000$ 2,966,000$

17 SCTP Primary Sludge Pump Replacement 636,000$ 22.6% 77.4% 144,000$ 492,000$

17,080,000$ 3,878,000$ 13,202,000$

R&R Project Name

Salmon Creek Treatment Plant (SCTP) Control SystemNetwork Separation

APE 4: Existing Regional Assets –Repair and Replacement Program

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• Future program development anticipatedo Assess generator systems at treatment plants and pump

stationso Assess buildings and building systems at treatment plants

and pump stationso Assess control panel wiring, fusing, and interconnections at

treatment plantso Regional transmission systems (redundancy and spare parts

assessment)

• Additional condition assessment work planned for 2021-2022 budgeto On-demand needs will be addressed with program allowanceo Future project needs will be reflected in 2023-2024 budget

APE 4: New Regional Assets – Capital Improvement Program

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Describes New Regional Assets Needed for:

• Capacity Management

• Regulatory Compliance

• New Levels of Service

APE 4: New Regional Assets – Capital Improvement Program

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Salmon Creek Treatment Plant• Primary Regional Asset

• Limiting capacity element in regional system

• Approaching capacity

• Facility expanded 4 times in 40 years

• Currently working on Phase 5 expansion

APE 4: New Regional Assets – Capital Improvement Program

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APE 4: New Regional Assets – Capital Improvement Program

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APE 4: New Regional Assets – Capital Improvement Program

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• Capacity is needed in the regional system by 2025

• Currently Working on Phase 5 Expansion

o Work Began in 2015

o Planned Completion 2024

APE 4: Capital Program Support

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• Dependent on Administrative Lead workload

• Staff augmentation

• Program development support

• Project management

Alliance Program Element 5:Capital Project Delivery Services

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APE 5: Capital Project Delivery Services: Overview

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• Draft 2020 Capital Plan Projects

• Project Delivery

APE 5: Draft 2020 Capital Plan Projects

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PROJECTCOST

Battle Ground Percentage Share

Clark Regional Percentage Share

Battle GroundCost Allocation

Clark RegionalCost Allocation

11,140,000$ 23.2% 76.8% 264,000$ 876,000$

2 SCTP Fire Alarm System Replacement 1,688,000$ 23.2% 76.8% 392,000$ 1,296,000$

3 SCTP Fire Pump Controller Replacement 300,000$ 23.2% 76.8% 70,000$ 230,000$

4 36th Ave Pump Station Controls Replacement 179,000$ 24.8% 75.2% 44,000$ 135,000$

5 Ridgefield Treatment Plant PLC Replacement 143,000$ 0% 100% 0$ 143,000$

6 SCTP Sludge Blend Tank Slope Stabilization 140,000$ 23.2% 76.8% 32,000$ 108,000$

7 SCTP Diesel Fuel Tank (Building 83) Replacement 145,000$ 23.2% 76.8% 34,000$ 111,000$

8 SCTP Instrumentation Replacements 322,000$ 23.2% 76.8% 75,000$ 247,000$

9 SCTP Blower 5, 6, & 7 Control Component Replacement 137,000$ 23.2% 76.8% 32,000$ 105,000$

10 SCTP Waste Gas Burner Replacement 1,455,000$ 23.2% 76.8% 338,000$ 1,117,000$

11 SCTP Access Road and Asphalt Repair 327,000$ 22.6% 77.4% 74,000$ 253,000$

12 SCTP HVAC Systems Replacement 1,982,000$ 23.2% 76.8% 460,000$ 1,522,000$

13 SCTP SCADA System Platform Update 134,000$ 23.2% 76.8% 31,000$ 103,000$

7 Ridgefield Treatment Plant (RTP) Odor Control 350,000$ 0.0% 100.0% -$ 350,000$

8,442,000$ 1,846,000$ 6,596,000$

Project Name

Salmon Creek Treatment Plant (SCTP) Control SystemNetwork Separation

APE 5: Project Delivery

• High engagement from District engineering, County operations, and District operations staff

• Effective project management, scope/schedule/budget

• Typical to design/permit project in odd year, bid in Q1 even year, build in balance of even year

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Alliance Program Element 6:Final Design and Construction Services for

Phase 5B: Package 2 – SCTP Secondary Treatment Process Improvements

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APE 6: Overview

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• Project Scope

• Owner/Consultant Engagement

APE 6: Project Scope

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• New Aeration Basin 7• Blower Building Modifications/New

Blower 8• New Biosolids Conditioning System

(Orege)• Perimeter Fence Security

Improvements• Surveillance Cameras Security

Improvements

APE 6: Project Scope cont.

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• Demolition of Secondary Clarifier 2

• New Secondary Clarifier 5

• RAS System Pumping Improvements (7 New Pumps)

• New Digester Gas Treatment System

APE 6: Project Scope cont.

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APE 6: Project Scope cont.

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APE 6: Owner/Consultant Engagement

• High engagement from District engineering and County operations staff

• Collaborative approach to project development

• Effective project management, no surprises

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Administrative Requirements

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Administrative Requirements

• RFP documents can be found on Alliance website at: https://discoverycwa.org/consultants.html

• Proposers shall be listed on Plan Holders list in order to be considered responsive, contact AllianceRFP@crwwd.com to be listed

• Questions must be submitted in writing to AllianceRFP@crwwd.com

• Question and answer log maintained on website

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Administrative Requirements cont.

• Proposals due July 2, 2020 by 2:00 pm

• PDF submittal to AllianceRFP@crwwd.com

• Interviews (if required) are tentatively scheduled for September 21 through October 1

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Questions?

Leanne MattosSenior Administrative Assistant Clark Regional Wastewater District

8000 NE 52nd CourtVancouver, WA 98665AllianceRFP@crwwd.com