post delete parked small dollar document (fbv0) · web viewpurpose small dollar invoice...
TRANSCRIPT
Work InstructionFunctional Area: Accounts Payable
Post Delete Parked Small Dollar Document (FBV0)
Purpose Small Dollar Invoice Processing -
Use this procedure to park an accounting document.
Perform this procedure when the required information and/or approvals for an accounting document is not available. The document must be parked in the system until it can be completed and/or approved.
Prerequisites
None
Menu Path
Use the following menu path(s) to begin this transaction:
SAP Easy Access User Specific Menu o Select Decentral Small Dollar Direct Invoice Processor Post Parked
Document
SAP Easy Access Generic Menuo Select Accounting Financial Accounting Accounts Receivable
Document Parked documents Post/delete
Transaction Code
FVB0
Helpful Hints
On certain screens you may have to scroll to view some data entry fields. Deleting parked documents must be done individually.
Click if you want to change the layout of the report. The batch input functionality will not be used.
Work InstructionFunctional Area: Accounts Payable
Post Delete Parked Small Dollar Document (FBV0)
Procedure
1. Start the transaction using the menu path or transaction code.
2. Perform one of the following:If you Go ToKnow the document number Go to step 3.Do not know the document number Go to step 6.
Post Parked Document: Initial Screen
3. As required, complete/review the following fields:
10/4/2017Ver: Draft
AP_FBV0_Post Del Park Doc_SmDoll.udc© University of Cincinnati 2/22
Work InstructionFunctional Area: Accounts Payable
Post Delete Parked Small Dollar Document (FBV0)
Field R/O/C Description
Company Code Required Organizational unit within Financial Accounting
Example:UC
Doc. Number Required The unique identification value assigned to a business event as it is processed in UC Flex; the system automatically creates and assigns document numbers as each document is posted--manual assigning of document numbers is not possible.
Example:9300000022
Fiscal Year Required State of Ohio mandated fiscal year (accounting period) running from July 1st of one year to June 30th of the following year
Example:2005
4. Click .
5. Go to step 8.
10/4/2017Ver: Draft
AP_FBV0_Post Del Park Doc_SmDoll.udc© University of Cincinnati 3/22
Work InstructionFunctional Area: Accounts Payable
Post Delete Parked Small Dollar Document (FBV0)
List of Parked Documents
6. As required, complete/review the following fields:
Field R/O/C Description
Company code Optional Organizational unit within Financial Accounting
Example:UC
Document number Optional The unique identification value assigned to a business event as it is processed in UC Flex; the system automatically creates and assigns document numbers as each document is posted--manual assigning of document numbers is not possible
Example:9300000022
10/4/2017Ver: Draft
AP_FBV0_Post Del Park Doc_SmDoll.udc© University of Cincinnati 4/22
Work InstructionFunctional Area: Accounts Payable
Post Delete Parked Small Dollar Document (FBV0)
Field R/O/C Description
Fiscal year Optional State of Ohio mandated fiscal year (accounting period) running from July 1st of one year to June 30th of the following year
Example:2005
Posting date Optional The date on which a transaction in UC Flex will be posted to the appropriate accounts; UC Flex will default this field to be the current date, but changes are allowed. For items to be posted in a future or past period, you must enter the posting date
Example:04/24/2005
Document date Optional The date the document is created
Example:04/24/2005
Document type Optional Document type classifies accounting documents; An accounting documents' document number and required header data entry are controlled by the document type
Example:KS
Reference Optional Allows for further clarification of an entry by reference to other sources of information, either internal or external to UC Flex; Any UC Flex-posted document number can be used as a "reference" when entering a new document.
Example:A418010
Document header text Optional The document header text contains explanations or notes which apply to the document as a whole, that is, not only for certain line items
Example:AP00418000
10/4/2017Ver: Draft
AP_FBV0_Post Del Park Doc_SmDoll.udc© University of Cincinnati 5/22
Work InstructionFunctional Area: Accounts Payable
Post Delete Parked Small Dollar Document (FBV0)
Field R/O/C Description
Entered by Optional User that entered the accounting document
Example:train200
7. Click the Execute button .
8. Perform one of the following:If You Want To ThenOpen a document for editing Go to step 9 edit the document as needed.Perform List menu functions Go to step 23.
Post Parked Documents: List
10/4/2017Ver: Draft
AP_FBV0_Post Del Park Doc_SmDoll.udc© University of Cincinnati 6/22
Work InstructionFunctional Area: Accounts Payable
Post Delete Parked Small Dollar Document (FBV0)
9. Click to the left of the document to review or update.
10. Click to open the document.
11. Perform one of the following:If You Want To ThenSimulate a line Go to step 12.Re-park the document Go to step 17.Delete to document Go to step 18.Post The document Go to step 21.Exit Go to step 36.
Edit Parked Vendor Invoice 9300000022 UC 2005
10/4/2017Ver: Draft
AP_FBV0_Post Del Park Doc_SmDoll.udc© University of Cincinnati 7/22
Work InstructionFunctional Area: Accounts Payable
Post Delete Parked Small Dollar Document (FBV0)
12. Click to the left of the line item you want to simulate.
13. Click the Simulate button .
Document Overview
14. Click the back button to return to the document.
10/4/2017Ver: Draft
AP_FBV0_Post Del Park Doc_SmDoll.udc© University of Cincinnati 8/22
Work InstructionFunctional Area: Accounts Payable
Post Delete Parked Small Dollar Document (FBV0)
Information
15. Click the Continue button .
16. Go to step 11.
Edit Parked Vendor Invoice
10/4/2017Ver: Draft
AP_FBV0_Post Del Park Doc_SmDoll.udc© University of Cincinnati 9/22
Work InstructionFunctional Area: Accounts Payable
Post Delete Parked Small Dollar Document (FBV0)
17. Perform one of the following:If You Want To Then Go To
Park the document
Click to save and re-park the document.
Click if editing is complete and the document is ready for final review and posting.
Go to step11.
Edit Parked Vendor Invoice 9300000002 UC 2005
18. Click Document Delete parked document Ctrl+Shift+F10 menu item
.
10/4/2017Ver: Draft
AP_FBV0_Post Del Park Doc_SmDoll.udc© University of Cincinnati 10/22
Work InstructionFunctional Area: Accounts Payable
Post Delete Parked Small Dollar Document (FBV0)
Delete Parked Document
19. Click the Yes button .
20. Go to step 11.
10/4/2017Ver: Draft
AP_FBV0_Post Del Park Doc_SmDoll.udc© University of Cincinnati 11/22
Work InstructionFunctional Area: Accounts Payable
Post Delete Parked Small Dollar Document (FBV0)
Edit Parked Vendor Invoice 9300000022 UC 2005
21. Click the Post button when the document is complete and ready for posting.
Information
22. Click Continue button .
10/4/2017Ver: Draft
AP_FBV0_Post Del Park Doc_SmDoll.udc© University of Cincinnati 12/22
Work InstructionFunctional Area: Accounts Payable
Post Delete Parked Small Dollar Document (FBV0)
23. Perform one of the following:If You Want To ThenCheck the document for errors Go to step 24.Review a previously checked document Go to step 27.To post document(s) from the list Go to step 30.
Post Parked Documents: List
24. Click the Check button to check the document for possible errors.
10/4/2017Ver: Draft
AP_FBV0_Post Del Park Doc_SmDoll.udc© University of Cincinnati 13/22
Work InstructionFunctional Area: Accounts Payable
Post Delete Parked Small Dollar Document (FBV0)
Log Display
25. Click the back button .
26. Go to step 23.
10/4/2017Ver: Draft
AP_FBV0_Post Del Park Doc_SmDoll.udc© University of Cincinnati 14/22
Work InstructionFunctional Area: Accounts Payable
Post Delete Parked Small Dollar Document (FBV0)
Post Parked Documents: List
27. Click Log button to review the check validation.
10/4/2017Ver: Draft
AP_FBV0_Post Del Park Doc_SmDoll.udc© University of Cincinnati 15/22
Work InstructionFunctional Area: Accounts Payable
Post Delete Parked Small Dollar Document (FBV0)
Log Display
28. Click the back button .
29. Go to step 23.
10/4/2017Ver: Draft
AP_FBV0_Post Del Park Doc_SmDoll.udc© University of Cincinnati 16/22
Work InstructionFunctional Area: Accounts Payable
Post Delete Parked Small Dollar Document (FBV0)
Post Parked Documents: List
30. Press "Ctrl" + Click to select documents.
If any parked documents are ready to post, they can be posted from the Post Parked Documents: List screen with out opening the document.
10/4/2017Ver: Draft
AP_FBV0_Post Del Park Doc_SmDoll.udc© University of Cincinnati 17/22
Work InstructionFunctional Area: Accounts Payable
Post Delete Parked Small Dollar Document (FBV0)
Post Parked Documents: List
31. Click List Post asynchronously Ctrl+Shift+F12 menu item
.
10/4/2017Ver: Draft
AP_FBV0_Post Del Park Doc_SmDoll.udc© University of Cincinnati 18/22
Work InstructionFunctional Area: Accounts Payable
Post Delete Parked Small Dollar Document (FBV0)
Log Display
32. Click the back button .
The selected document have been posted.
10/4/2017Ver: Draft
AP_FBV0_Post Del Park Doc_SmDoll.udc© University of Cincinnati 19/22
Work InstructionFunctional Area: Accounts Payable
Post Delete Parked Small Dollar Document (FBV0)
Post Parked Documents: List
33. Click the button to select all of the documents.
34. Perform one of the following:
If Then Go To
Deselect all of the documents in the list Click the button again to deselect all of the documents.
Step 35
or Click the deselect all button . Step 35
35. Perform one of the following:If You Want To Go ToEdit a document Go to step11.
10/4/2017Ver: Draft
AP_FBV0_Post Del Park Doc_SmDoll.udc© University of Cincinnati 20/22
Work InstructionFunctional Area: Accounts Payable
Post Delete Parked Small Dollar Document (FBV0)
Perform another list function Go to step23.Exit Go to step 36.
36. Click the exit button until you return to the SAP Easy Access screen.
10/4/2017Ver: Draft
AP_FBV0_Post Del Park Doc_SmDoll.udc© University of Cincinnati 21/22
Work InstructionFunctional Area: Accounts Payable
Post Delete Parked Small Dollar Document (FBV0)
Result
You have posted/re-saved a parked document.
10/4/2017Ver: Draft
AP_FBV0_Post Del Park Doc_SmDoll.udc© University of Cincinnati 22/22