8 June 2017 OPERATIONS

Position Information Package

RMCC OFFICER COOTAMUNDRA

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Position Information Package Contents

OVERVIEW OF POSITION __________________________________________________________ 3

WHY WORK IN LOCAL GOVERNMENT? ______________________________________________ 4

REMUNERATION PACKAGE AND CONDITIONS OF APPOINTMENT _________________________ 4

APPLICATION REQUIREMENTS _____________________________________________________ 5

CLOSING DATE __________________________________________________________________ 5

EQUAL EMPLOYMENT OPPORTUNITY _______________________________________________ 5

PRIVACY _______________________________________________________________________ 6

INTERVIEW _____________________________________________________________________ 6

OFFER OF APPOINTMENT _________________________________________________________ 6

GENERAL INFORMATION __________________________________________________________ 7

CONTACTS _____________________________________________________________________ 7

POSITION DESCRIPTION __________________________________________________________ 8

ESSENTIAL CRITERIA ____________________________________________________________ 10

DESIRABLE CRITERIA ____________________________________________________________ 10

ORGANISATION STRUCTURE _________________________________ Error! Bookmark not defined.

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Overview of Position

Council is seeking a well organized, project focused and self-driven technical operator to assist the Manager Technical Services with the management of the Roads Maintenance Council Contracts (RMCC) with the Roads and Maritime Services (RMS) including resourcing of work, ensuring relevant standards are met, liaising with RMS and the preparation of management plans, work proposals and payment claims.

This position will be located in Cootamundra and will oversee the maintenance of the State Roads within the Local Government Area together with ordered works including heavy patching, resealing, line-marking and other road assets projects. The role involves collating the documentation to fulfil contractual requirements for the RMCC. The incumbent will be responsible for submitting contractual reports to the RMS reporting on accomplishments and quality assurance.

The ideal candidate will need experience and technical knowledge within the road construction industry, will have proven negotiation skills, be particular with paper work and have a proven ability to monitor and control costs.

The Position Description included in this package provides more details regarding the main duties and the qualifications and experience requirements for the position. The position is based in the Department Operations reporting to the Manager Technical Services. A copy of Cootamundra-Gundagai Regional Council’s Organisation Structure is attached.

It is anticipated that the successful applicant will commence as soon as possible, with the actual date to be negotiated with the successful candidate depending on their commitments. Cootamundra-Gundagai Regional Council employs 148 employees to service a population of around 11,500 including the towns of Cootamundra and Gundagai. Please read the section Application Requirements to ensure you send Council all the necessary information to support your application. Thank you for expressing an interest in working for Cootamundra-Gundagai Regional Council. Ray Graham Director Operations

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Why Work in Local Government?

A career in Local Government offers a host of exciting opportunities and benefits. You will be working in a dynamic workplace environment offering scope to broaden experience in and knowledge of many professional areas and functions, providing opportunities to multi-skill. Advancement and job prospect options will be both professionally and geographically diverse, with the added benefit of access to professional development networks, encouraging continual attainment of new skills and expertise.

Local Government provides a secure, fair and flexible work environment where you will enjoy generous

entitlements for leave and attractive work-life balance provisions. Importantly you will thrive on the

knowledge that your contribution to providing real solutions to community needs will have impact and make

a difference. A career in Local Government enables you to connect with your community and provide

wonderful quality of life.

Remuneration Package and Conditions of Appointment

This position is evaluated at Band 2 Level 2 of the Local Government Award 2014 and is classified at Grade 13 in the relevant Salary Structure, attracting a commencement salary/wage of $1207.00 gross per annum/week. Superannuation will be paid at 9.5% in accordance with the Superannuation Guarantee Levy.

Conditions are determined by the Local Government (State) Award 2014. Council operates a nine day (70 hour) fortnight, Monday to Friday. The appointee will work between the hours of 9am and 5pm with actual start and completion times to be negotiated, to accommodate a fortnightly Rostered Day Off.

The position will be based at Cootamundra. Relocation expenses will be offered in accordance with Council policy. That is, full removal expenses on the basis of three equal installments, being on commencement and then after one year and two years of service.

Council is an Equal Opportunity Employer and operates a Smoke Free workplace.

Applicants must have the right to work in Australia and will be required to provide a certified copy of their birth certificate, citizenship certificate or work visa. The preferred candidate will be required to undergo a pre-employment medical examination at Council’s expense prior to an offer of appointment being made.

Continuing employment will be confirmed upon the successful completion of a 3 month Probationary Period.

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Application Requirements Council applies Merit Based Selection processes to the recruitment of all positions. Applications must address, in order, the Essential and Desirable Criteria listed in the Position Description attached. It is most important that you provide specific examples of experiences and work you have done showing how you meet all of the selection criteria.

Applicants who do not address the selection criteria, as required, may not be considered.

Our contact details are listed below, please ask for assistance if you are unsure about how to prepare the application. We are happy to help.

Applicants are required to provide:

Details of skills, education and experience in response to the Application Form Questions, maximum 300 words per criterion.

a copy of a current resume, detailing work experience

contact details of work related referees

copies of relevant and genuine qualifications, and

a signed declaration consenting to employment screening checks. (Declaration is included in the Application Form).

It is preferred that your application is not bound or in a presentation folder. Please provide copies, rather than originals of references, reports and qualifications in your application. If posting or hand delivering your application please mark it:

Confidential Application – RMCC Officer The General Manager Cootamundra-Gundagai Regional Council PO Box 420 COOTAMUNDRA NSW 2590

If emailing your application please send it to mail@cgrc.nsw.gov.au with subject Confidential Application –

RMCC Officer. Please note: Council will send you a confirmation email within 2 days of receiving your emailed application, if you do not receive this email or require urgent confirmation it is suggested that you make a follow up phone call (02 6940 2100) to confirm that your application was received. Council will not accept responsibility for email transmission errors.

Closing Date Applications close at 4pm, Monday 10th July, 2017.

Equal Employment Opportunity Cootamundra-Gundagai Regional Council is committed to a policy of equal employment opportunity, fair treatment and non-discrimination for all existing, potential and future employees. All employment practices will be based solely on merit of the individual and specific job requirements.

If necessary, arrangements will be made to accommodate applicants who are short listed for the position, but who face barriers to the interview process that are unrelated to their ability to do the job.

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Privacy

Council understands and respects your rights to privacy and has safeguards in place in line with the requirements of the Privacy Act 1988. The information provided in your application will only be used for the selection process and related procedures. Should you be successful your personal details will be used in Council payroll and human resource systems.

Interview You will be contacted within 10 working days of the close of applications regarding the success of your application in progressing to interview, and you will be notified of the time and place of the interview if you are successful.

Please bring original documentation (qualifications, certificates, references etc) to be authenticated by the interview panel.

Arrive at least 10 minutes early, to allow time to settle yourself and focus on your strengths and experiences.

In preparation for your interview think about your responses to the questions you think might be asked. Interview questions are usually based on the Selection Criteria. You may also be asked to provide examples of how you have applied key behaviors in your previous work place/s.

You will also be given the opportunity to ask further questions you may have about the position, Council and workplace conditions.

Please confirm with your referees, if possible, that they will be available to be potentially contacted by the selection panel. You may advise us of any changes of referees, if required, at the time of interview.

Council will meet reasonable out of pocket expenses to attend an interview, on the basis of fuel, meals and accommodation costs. However, should the position be offered and subsequently declined by any applicant, interview expenses will not be reimbursed.

Offer of Appointment Before being made an offer of employment, the preferred candidate’s referees will be contacted and appropriate employment screening checks undertaken. The candidate will also be requested to undertake a pre-employment medical examination at Council’s expense.

Once these checks have been satisfactorily completed and the recommendation for the position has been approved by the General Manager, the successful candidate will be contacted personally to be offered the position. A Letter of Offer, detailing any further verbal negotiation, will be forwarded to the applicant, with a duplicate required to be signed and returned to Council as acceptance of the offer.

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General Information Cootamundra-Gundagai Regional Council was established on 12 May 2016. By proclamation, the NSW Minister for Local Government merged the former Gundagai Shire and Cootamundra Shire Councils, naming it Gundagai Council. On Wednesday 7 September 2016, the Governor of NSW, General the Honourable David Hurley, AC DSC (Ret’d), assented to the renaming of Gundagai Council as Cootamundra-Gundagai Regional Council. Council’s highest priority as a new council is to ensure the continuation of a high standard of delivery of the many local services valued by our communities.

Council Offices are situated at Wallendoon Street, Cootamundra and Sheridan Street, Gundagai. The central administration office is in Cootamundra. Works Depots are located in both towns.

Cootamundra-Gundagai Regional Council services a population of approximately 11,500 residents. Cootamundra is a prosperous rural town of 6,000 residents located in the South West Slopes and regarded as one of the best agricultural areas in NSW. Gundagai is a classic Australian country town of 2,200 residents situated on the picturesque Murrumbidgee River flats adjacent to the Hume Highway. Both towns provide schooling, childcare, health and recreational facilities of an excellent standard.

The local government area is centrally located to all south eastern capital cities. Daily bus and rail services are available to Sydney and Melbourne and commercial air services depart from Wagga Wagga (100km), with a 1 hour flight time to Sydney. Canberra is a pleasant 1.5-2 hour drive away.

Potential applicants are referred to Council’s websites www.cootamundra.nsw.gov.au and

www.gundagai.nsw.gov.au for more information about the Local Government Area.

Contacts If you wish to discuss the position please contact one of the following: Leanne Crawford, Human Resources Officer Telephone 02 6940 2100 E-mail leanne.crawford@cgrc.nsw.gov.au Wayne Noakes, HR People & Culture Officer Telephone 02 6940 2105 E-mail wayne.noakes@cgrc.nsw.gov.au Michael Murphy, Manager Technical Services Telephone 02 6940 2100 E-mail michael.murphy@cgrc.nsw.gov.au

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Position Description

A. POSITION PROFILE

Position:

RMCC Officer

Position Occupant:

Vacant

Position Evaluation: Award: Band 2 Level 2 Salary System Grade: 13

Department:

Operations

Section/Group:

Technical Services

Conditions of Employment:

Australian Citizen or Right to Work in Australia

Local Government (State) Award 2014

Permanent Full-time

Direct Supervisor:

Manager Technical Services

Additional Benefits:

Nine Day Fortnight

Number of Staff Supervised by this position:

Directly 1-3 B. STATEMENT OF FUNCTION

To assist the Manager Technical Services with the management of the RMCC with RMS including resourcing of work, ensuring relevant standards are met, liaising with RMS and the preparation of management plans, work proposals and payment claims.

C. KEY RESPONSIBILITIES

1. Ensures civil works infrastructure construction and maintenance materials, components and methods meet Council, Roads and Maritime Services (RMS) and relevant legislative requirements.

2. Ensures Quality, Environmental and Worksafe systems are appropriate for civil construction and maintenance works.

3. Ensures traffic control plans meet statutory requirements and affected parties are appropriately notified.

4. Manages contractors to ensure work is completed to relevant standards. 5. Supervises the RMCC Roads Maintenance work team and activities. 6. Monitor the skills and performance of staff supervised, and make recommendations to

management regarding training requirements and performance management.

C(ii). AWARD SKILL DESCRIPTORS

Administrative/Technical/Trades Band 2, Level 2

Authority and accountability: Responsibility as a trainer/co-ordinator for the operation of a small section which uses staff and other resources, or the position completes tasks requiring specialised technical/administrative skills.

Judgement and problem solving: Skills to solve problems which require assessment of options with freedom within procedural limits in changing the way work is done or in the delegation of work. Assistance may be readily available from others in solving problems.

Specialist knowledge and skills: Positions will have specialised knowledge in a number of advanced skill areas relating to the more complex elements of the job.

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Management skills: May require skills in supervising a team of staff, to motivate and monitor performance against work outcomes.

Interpersonal skills: In addition to interpersonal skills in managing others, the position may involve explaining issues/policy to the public or others and reconcile different points of view.

Qualifications and experience: Thorough working knowledge and experience of all work procedures for the application of technical/trades or administrative skills, based upon suitable certificate or post-certificate-level qualifications.

D. DUTIES

Roads and Maritime Services RMCC 1. Assist with the development of Works Proposal submissions to the Roads and Maritime Services

(RMS). 2. Determine costs of all resources for Works Proposals including labour, plant, materials and

contractors and prepare a budget for all works ordered by the RMS. 3. Liaise with the RMS and negotiate funding of proposed works to be carried out. 4. Prepare management plans, payment claims and other associated quantity and quality

documentation. 5. Assist with the preparation of Project Quality and Safety Plans to submit to the RMS in preparation

for ordered work to be completed to required standard. This includes preparing Traffic Management Plans, work programme specifications, safety and risk analysis and auditing of operational procedures.

6. Engage and co-ordinate Contractors to supply machinery and undertake construction, sealing, line marking, surface testing and tree trimming as detailed in the Works Proposal.

7. Monitor work funded by RMS to ensure that specifications, standards and plans are adhered to including monitoring traffic control, safe work methods and testing of materials and completed product.

8. Provide reports as required regarding work completed, project expenditure, budgets, QA, OHS and environmental compliance.

9. Collate all documentation provided by Contractors for checking against invoicing and to ensure that work carried out is compliant with specifications and plans.

10. Attend to road incident investigations as required, ensure a safe working environment and collect data as required to meet RMS requirements.

11. Carry out routine surveillance of the conditions of State Roads and log defects on the road asset database (Reflect).

12. Co-ordinate the work activities of the RMCC Roads Maintenance crew through the Reflect system and manage their performance, staff communication and development.

13. Induct and train the RMCC Roads Maintenance crew members in the use of the Reflect database and portable computer tablets.

Road Condition Surveillance 14. Carry out routine surveillance of the conditions of all other roads (including gravel roads and lanes)

and streets (town and village) within the LGA, logging defects into the Reflect system for inclusion in the Council Works Programme.

15. Assist with the preparation of works proposals, traffic control and safety plans required for work to be carried out on Council maintained roads.

16. Maintain records of Council Works Projects to ensure required specifications and standards are met.

Corporate 17. Prioritise and respond to Customer requests and internal inquiries for information and service 18. Ensure the Council’s WHS policies and procedures are adhered to by all staff under their

supervision 19. Liaise with the general public and other department’s staff as required to achieve successful

completion of tasks as directed. 20. Provide a professional level of external and internal customer service.

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21. Comply with Council’s model code of conduct, policies and procedures and managements directives

22. Conduct all business transactions in an ethical, friendly, efficient and professional manner 23. Commitment to Equal Employment Opportunity, diversity and merit based principles. 24. Carry out other duties within the bounds of the level of responsibility of this position, as may be

directed by the Director Operations

Essential Criteria

1. Certificate IV in Civil Construction or equivalent on the job training and workplace based experience (minimum 4 years preferred).

2. Demonstrated experience in team leadership and supervision and a proven ability to work effectively in a team environment.

3. Demonstrated interpersonal and communication skills including negotiation and conflict resolution, with the ability to interact in a professional manner with external agencies and service providers, staff at all levels of the organisation and members of the public.

4. Demonstrated keyboard and computer skills and ability to manage records, prepare reports, data bases and other documentation as required.

5. Demonstrated ability to manage projects including applying the principles of quality assurance, problem solving and to organise work to achieve specific and set objectives within required timeframes.

6. Demonstrated ability to estimate and cost work. 7. Drivers Licence Class C (Car) 8. WHS Construction Induction (NSW White card)

Desirable Criteria

1. Diploma of Engineering 2. RMS Traffic Controller Certification (Blue Card or equivalent) 3. RMS Traffic Control Implement/Apply Traffic Control Plans certification (Yellow card or equivalent) 4. RMS Prepare a Work Zone Traffic Management Plan