position description - trainee

7/29/2019 Position Description - Trainee

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Job Description

Job Detail

Designation: Trainee Finance & Accounts

Job Function: Manager

Department: Finance & Accounts

Reporting To: Chief Financial Officer (CFO)

Performance Review Period: 3 Months / Not applicable

Authorities: As defined under the Finance and Accounting Manual

Last Updated: April 27, 2012

Relationships

With Purpose

Chief Financial Officer Report directly to Chief Financial Officer and undertake

tasks at direction of as well as independently.

All Departments Give advice and provide assistance to all other staff

where/when required.

Purpose of the position

The function of the finance manager position is additional analysis responsibilities that include

support of the management team in a variety of operational decisions. The finance manager

engages in financial analysis in such areas as forecasting, budgeting, engaging in cost reduction

analysis, and reviewing operational performance.

Good management decisions rely heavily on accurate and timely presentation of financial

information. As such the overall financial health of the Company is supported from this area

through the delivery of effective accounts department services. The role is to be performed

with high standards of service to external and internal stakeholders.

Responsibilities

Primary Responsibilities

Responsibility 1 Managerial Function

Interaction and correspondence with Internal Auditors and coordinating the Internal

Audit field work in all respect.

Coordination with External Auditors in their field work and finalization of

management letter and other audit documents.

Computation of Depreciation/Amortization Expenses.


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Reconciles transactions, financial data, and other information to an automated

accounting system.

Analysis of Financial stata as and when asked by CFO. Ensuring the efficiency, effectiveness, integrity & business focus of financial systems

& processes

Providing strategic financial & business planning advice.

Investigating & advising on highly complex issues.

Ensuring all statutory accounts & returns are accurate and meet set timescales, legal

requirements, interpreting these where necessary.

Maintaining standards of professional practice.

Responsibility 2 Financial Reporting Funtion

Provision of corporate financial reports. Preparation of management Financial Statements on monthly, quarterly and annual

basis.

Responsibility 3 Banking Operations

Correspondence with banks regarding placements and requisitions of different

Statements.

Prepare Bank Reconciliation Statements.

Responsibility 4 Monitoring Function

Checking entries, collection of support/relevant documents. Matching of system entry to Voucher.

To check the accuracy of posting of accounting data into the accounting system.

Insuring that every expanse is properly recorded.

Secondary Responsibilities

Responsibility 5 Administrative Functions

To suggest changes to internal department procedures as and when identified and

involve in continuous improvement, development of processes.

Responsibility 6 Compliance Activities

Helping the company be compliant with industry regulations.

Preparation and submission of various forms and Correspondence with Securities

Exchange Commission of Pakistan (SECP).

Compile and maintain non-monetary reports and records

Responsibility 7 Corporate Taxation Function


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Preparation and submission of various forms and Correspondence with Federal

Board of Revenue.

Minimal exposure to the risk.

Responsibility 8 Other tasks where required

Any other duties assigned via Finance Order or listed in Finance and Accounting

Manual or asked by the departmental superiors.

Skills and Personal Attributes

Knowledge of International Financial Reporting Standards and International

Accounting Standards.

Understanding of Generally acceptable accounting procedures.

Communication of financial information to non-finance staff. Advanced theoretical & practical knowledge

Enterprise Resource Planning experience.

Microsoft Office (Word, Excel, PowerPoint & Outlook) Experience.

Knowledge of contemporary IT including word processing, email, spreadsheet,

database and similar disciples.

Candidates who have undertaken or are currently completing Tertiary/Vocational

Training in the accounting field.

Demonstrated ability to contribute in a professional and collaborative way to a

team.

Demonstrate high level of oral communication and interpersonal skills including theability to manage the flow of people and business, liaise and consult with internal

and external stakeholders regarding sensitive and confidential matters, and maintain

effective working relationships in a high volume environment.

Demonstrate a high level of confidentiality, tact, discretion, initiative and sound

judgment.

Excellent organizational skills including the ability to determine priorities meet

regular deadlines and take follow up action. Communication

Being analytical, Technical knowledge of accounting and business, Leadership,

Professionalism, Organizational skills and Ability to be flexible.

I hereby declare that I will follow the Companys rules and regulations, departmental ordered

and will abide by the following:

Statement of Code of Ethics

perform their duties in accordance with the appropriate recognized ethical and legal

standards;

practice honesty and integrity in all aspects of their work;


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exhibit professionalism in the workplace, and conduct themselves in a way that will

continue to promote the management's confidence in the integrity of the Company;

be fair-minded, non-discriminatory, and treat all individuals, both internal and external

to the Company equitably, with civility, respect and dignity;

fulfill their assigned responsibilities, and be proactive in developing the skills necessary

to provide high job performance;

exercise fiduciary responsibility with respect to safeguarding the Companys assets;

exercise custodial responsibility with respect to the use of Companys property

and resources;

exercise, within the requirements of the Companies Ordinance record related laws.

Records related law, confidentiality with respect to information, records, and data

management, respecting the rights and privacy of individuals;

take action to mitigate any real or perceived conflicts of interest; and

comply with Federal and Provincial laws and regulations and Company policies and

procedures.

Value Statements

Loyalty: We are committed to be loyal to the organization at our maximum.

Excellence/Quality: We value innovative, timely, efficient, solution-oriented, and cost-

effective services and systems. We are committed to achieving the highest levels of

management satisfaction. We provide leadership to the organization in deliveringproactive financial solutions and services in support of the corporation strategic plan.

Employee Focus: We are committed to the success of our employees as they are our

most valuable resource.

Teamwork: We value the contribution our staff makes in achieving our mission and we

support and encourage teamwork and personal development to ensure a high level of

competence, expertise, and satisfaction.

Integrity: We provide services in an honest, ethical, open, courteous, caring and

concerned manner, respecting all people and the free exchange of ideas.

Stewardship: We practice sound financial management and are committed to ensuringthe efficient and effective use of Company resources.

Secrecy: We are committed to maintain secrecy unless rules, regulations, procedures,

law or loyalty demands otherwise.

Communication: We communicate with our various levels of management, Managing

Director, Directors of the Board and internally to manage expectations and assure the


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highest levels of satisfaction. We actively seek partnership opportunities and solicit

employee and inter-departments input and respond to their concerns.

Signature__________________________________________________Date________________

Name of employee: _____________________________________________________________

Chief Financial Officer

Signature__________________________________________________Date________________

position description - trainee

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