position description - cashier

7/29/2019 Position Description - Cashier

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Job Description

Job Detail

Designation: Accounts Assistant

Job Function: Cashier

Department: Finance & Accounts

Reporting To: Chief Financial Officer (CFO)

Direct Reporting To: Accounts Officer (AO)

Performance Review Period: 3 Months / Not applicable

Authorities: As defined under the Finance and Accounting Manual

Last Updated: April 27, 2012

Relationships

With Purpose

Accounts Officer Report directly to Accounts Officer and undertake tasks at

direction of as well as independently.

Accounts Manager When Accounts Officer unavailable report directly to

Accounts Manager.

Chief Financial Officer When Manager Accounts unavailable report directly to

CFO.

All Departments Give advice and provide assistance to all other staff

where/when required.

Purpose of the position

The Cashiers primary role is to assist the department in the administration of the Companys

cash accounts, cash flows and Companys funds flows.

Good management decisions rely heavily on accurate and timely presentation of financial

information. As such the overall financial health of the Company is supported from this area

through the delivery of effective accounts department services. The role is to be performed

with high standards of service to external and internal stakeholders.

Responsibilities

Primary Responsibilities

Responsibility 1 Cash Disbursement Function

Compute and record totals of cash transactions.

Sort, count, and wrap currency and coins.


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Count money in cash safe at the beginning and closing of Office to ensure that

amounts are correct and that there is adequate change.

Establish or identify prices of goods, services or goods, and tabulate bills usingcalculators, cash registers, or optical price scanners.

Issue receipts, refunds, credits, or change due to third parties / employees.

Receive payment by cash, check, vouchers, or automatic debits.

Calculate total payments received during a time period, and reconcile this with total.

Cash checks for customers.

Keep periodic cash book of amounts and numbers of transactions.

Pay company bills by cash, vouchers, or checks.

Prepare cheques for payment.

Prepare Cash Vouchers.

Responsible for maintaining and disbursing Petty Cash. Keep cheque books and cash box in the safe.

Coordinate to collect quotations for materials.

Co-ordination in connection with procurement of material and collection of cash

from bank.

Processing the cases of Recoupment of Petty Cash.

Recording of petty cash transactions into the General Ledger System.

Responsibility 2 Accounts Payable Function

Processing of creditors invoices.

Assist the Accounts Officer in raising of payments ensuring proper authorizations via cheque and electronic funds transfer.

Assist the Accounts Officer to communicate with creditors regarding outstanding

accounts and payment of outstanding accounts.

Verifies items billed against items ordered and received and reconciles differences

through follow-up with the vendor and/or other employees.

Responsibility 3 Payroll Function

Assist the Accounts Officer in processing, checking of monthly payroll transactions.

Assist the Accounts Officer in maintaining the payroll.

Responsibility 4 Monitoring Function

Checking of Journal Voucher transactions.

Secondary Responsibilities

Responsibility 5 - Accounts Receivable Function

Daily/periodic Invoicing process invoices of supplier/customer upon receipt of duly

approved relevant invoice request.


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Receipt of employee/supplier/customer payments Checking and verifying to

process cheque payments, other banking transactions and direct deposits.

Daily banking cheques and cash. Processing monthly journals interest received etc.

Communicate with employee/supplier/customer regarding invoicing and payment of

invoices.

Responsibility 6 Monthly Reporting/Annual Reporting

Assist Accounts Officer where required with the preparation of monthly/annual Cash

reports.

Responsibility 7 Administrative Functions

Assist the department in respect of implementation of rules and procedure as andwhere required.

Association and co-ordination with other departments for the upcoming cash needs.

Responsibility 8 Compliance Activities

Assist Manager Finance & Accounts/CFO where required with compliance regime

with regards to GST, Withholding on goods, Withholding on services and Payroll Tax.

Minimal exposure to the risk.

Responsibility 9 Other tasks where required

Any other duties assigned via Finance Order or listed in Finance and AccountingManual or asked by the departmental superiors.

Skills and Personal Attributes

Knowledge of International Financial Reporting Standards and International

Accounting Standards.

Understanding of Generally acceptable accounting procedures.

Enterprise Resource Planning experience.

Microsoft Office (Word, Excel, PowerPoint & Outlook) Experience.

Knowledge of contemporary IT including word processing, email, spreadsheet,

database and similar disciples.

Candidates who have undertaken or are currently completing Tertiary/Vocational

Training in the accounting field.

Demonstrated ability to contribute in a professional and collaborative way to a

team.

Demonstrate high level of oral communication and interpersonal skills including the

ability to manage the flow of people and business, liaise and consult with internal


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and external stakeholders regarding sensitive and confidential matters, and maintain

effective working relationships in a high volume environment.

Demonstrate a high level of confidentiality, tact, discretion, initiative and soundjudgment.

Excellent organizational skills including the ability to determine priorities meet

regular deadlines and take follow up action.

I hereby declare that I will follow the Companys rules and regulations, departmental ordered

and will abide by the following:

Statement of Code of Ethics

perform their duties in accordance with the appropriate recognized ethical and legal

standards; practice honesty and integrity in all aspects of their work;

exhibit professionalism in the workplace, and conduct themselves in a way that will

continue to promote the management's confidence in the integrity of the Company;

be fair-minded, non-discriminatory, and treat all individuals, both internal and external

to the Company equitably, with civility, respect and dignity;

fulfill their assigned responsibilities, and be proactive in developing the skills necessary

to provide high job performance;

exercise fiduciary responsibility with respect to safeguarding the Companys assets;

exercise custodial responsibility with respect to the use of Companys propertyand resources;

exercise, within the requirements of the Companies Ordinance record related laws.

Records related law, confidentiality with respect to information, records, and data

management, respecting the rights and privacy of individuals;

take action to mitigate any real or perceived conflicts of interest; and

comply with Federal and Provincial laws and regulations and Company policies and

procedures.

Value Statements

Loyalty: We are committed to be loyal to the organization at our maximum.

Excellence/Quality: We value innovative, timely, efficient, solution-oriented, and cost-

effective services and systems. We are committed to achieving the highest levels of

management satisfaction. We provide leadership to the organization in delivering

proactive financial solutions and services in support of the corporation strategic plan.

Employee Focus: We are committed to the success of our employees as they are our

most valuable resource.


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Teamwork: We value the contribution our staff makes in achieving our mission and we

support and encourage teamwork and personal development to ensure a high level of

competence, expertise, and satisfaction.

Integrity: We provide services in an honest, ethical, open, courteous, caring and

concerned manner, respecting all people and the free exchange of ideas.

Stewardship: We practice sound financial management and are committed to ensuring

the efficient and effective use of Company resources.

Secrecy: We are committed to maintain secrecy unless rules, regulations, procedures,

law or loyalty demands otherwise.

Communication: We communicate with our various levels of management, Managing

Director, Directors of the Board and internally to manage expectations and assure the

highest levels of satisfaction. We actively seek partnership opportunities and solicit

employee and inter-departments input and respond to their concerns.

Signature__________________________________________________Date________________

Name of employee: _____________________________________________________________

Chief Financial Officer

Signature__________________________________________________Date________________

position description - cashier

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