position description - accounts officer

7/29/2019 Position Description - Accounts Officer

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Job Description

Job Detail

Designation: Accounts Officer

Job Function: Accounts Officer

Department: Finance & Accounts

Reporting To: Chief Financial Officer (CFO)

Performance Review Period: 3 Months / Not applicable

Authorities: As defined under the Finance and Accounting Manual

Last Updated: April 27, 2012

Relationships

With Purpose

Manager Finance & Accounts Report directly to Manager Finance & Accounts and

undertake tasks at direction of as well as independently.

Chief Financial Officer When Manager Finance & Accounts unavailable report

directly to CFO.

All Departments Give advice and provide assistance to all other staff

where/when required.

Purpose of the position

The Accounts Officers primary role is to assist in the department to the administration of theCompanys financial accounts.

Good management decisions rely heavily on accurate and timely presentation of financial

information. As such the overall financial health of the Company is supported from this area

through the delivery of effective accounts department services. The role is to be performed

with high standards of service to external and internal stakeholders.

Responsibilities

Primary Responsibilities

Responsibility 1 - Accounts Receivable Function

Daily/periodic Invoicing process invoices of supplier/customer upon receipt of duly

approved relevant invoice request.

Receipt of bills of employee/supplier/customer Checking and verifying to process

cheque payments, other banking transactions and direct deposits.

Daily banking cheques and cash.

Checking and review monthly journals interest received etc.


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Communicate with employee/supplier/customer regarding invoicing and payment

thereof.

Responsibility 2 Accounts Payable Function Processing of creditors invoices.

Raising of payments ensuring proper authorizations via cheque and electronic

funds transfer.

Manage and reconcile office petty cash.

Communicate with creditors regarding outstanding accounts and payment of

outstanding accounts.

Responsibility 3 Payroll Function

Processing, checking and maintenance of monthly payroll transactions.

Monitoring posting of transactions in Payroll System / General Ledger.

Signing of cheques as one of the signatory.

Responsibility 4 Monthly Reporting/Annual Reporting

Assist Superiors where required with the preparation of monthly/annual financial

reports.

Secondary Responsibilities

Responsibility 5 Administrative Functions

Assist the department in respect of implementation of rules and procedure as and

where required.

Association and co-ordination with the procurement committee.

Responsibility 6 Compliance Activities

Assist Manager Finance & Accounts/CFO where required with compliance regime

with regards to GST, Withholding and Payroll Tax.

Minimal exposure.

Responsibility 7 Other tasks where required

Any other duties assigned via Finance Order or listed in Finance and Accounting

Manual or asked by the departmental superiors.

Skills and Personal Attributes

Demonstrated ability to contribute in a professional and collaborative way to ateam.

Demonstrate high level of oral communication and interpersonal skills including the

ability to manage the flow of people and business, liaise and consult with internal

and external stakeholders regarding sensitive and confidential matters, and maintain

effective working relationships in a high volume environment.

Demonstrate a high level of confidentiality, tact, discretion, initiative and sound

judgment.


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Excellent organizational skills including the ability to determine priorities meet

regular deadlines and take follow up action.

I hereby declare that I will follow the Companys rules and regulations, departmental ordered

and will abide by the following:

Statement of Code of Ethics

perform their duties in accordance with the appropriate recognized ethical and legal

standards;

practice honesty and integrity in all aspects of their work;

exhibit professionalism in the workplace, and conduct themselves in a way that will

continue to promote the management's confidence in the integrity of the Company;

be fair-minded, non-discriminatory, and treat all individuals, both internal and externalto the Company equitably, with civility, respect and dignity;

fulfill their assigned responsibilities, and be proactive in developing the skills necessary

to provide high job performance;

exercise fiduciary responsibility with respect to safeguarding the Companys assets;

exercise custodial responsibility with respect to the use of Companys property

and resources;

exercise, within the requirements of the Companies Ordinance record related laws.

Records related law, confidentiality with respect to information, records, and data

management, respecting the rights and privacy of individuals; take action to mitigate any real or perceived conflicts of interest; and

comply with Federal and Provincial laws and regulations and Company policies and

procedures.

Value Statements

Loyalty: We are committed to be loyal to the organization at our maximum.

Excellence/Quality: We value innovative, timely, efficient, solution-oriented, and cost-

effective services and systems. We are committed to achieving the highest levels of

management satisfaction. We provide leadership to the organization in delivering

proactive financial solutions and services in support of the corporation strategic plan.

Employee Focus: We are committed to the success of our employees as they are our

most valuable resource.

Teamwork: We value the contribution our staff makes in achieving our mission and we

support and encourage teamwork and personal development to ensure a high level of

competence, expertise, and satisfaction.


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Integrity: We provide services in an honest, ethical, open, courteous, caring and

concerned manner, respecting all people and the free exchange of ideas.

Stewardship: We practice sound financial management and are committed to ensuring

the efficient and effective use of Company resources.

Secrecy: We are committed to maintain secrecy unless rules, regulations, procedures,

law or loyalty demands otherwise.

Communication: We communicate with our various levels of management, Managing

Director, Directors of the Board and internally to manage expectations and assure the

highest levels of satisfaction. We actively seek partnership opportunities and solicit

employee and inter-departments input and respond to their concerns.

Signature__________________________________________Date________________________

Name of employee: _____________________________________________________________

Chief Financial Officer

Signature__________________________________________________Date________________

position description - accounts officer

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