pos6: custom-built web registration system
TRANSCRIPT
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Web Registration at Missouri State University
Planning, design, installation, and support of a custom web registration system
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Overview
Planning for a complete application Design and development Applications for faculty and staff Applications for students Implementation Usage statistics Contact and demo information
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Planning a complete application
Many supporting features added prior to core registration application
Core registration application designed with input from campus community, including deans, several faculty members, the registrar, and student representatives
Committee met each month for two years, resulting in 28 modules to support the entire application
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Design considerations
All components designed to enhance and integrate into existing systems, not replace them.
Two web-based core components—course permissions and concurrent enrollment—were enhancements to both web reg and in-person registration systems.
On-line contracts system designed to be reusable (e.g., freshman housing contracts).
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Development
Core web registration components written by four people in 14 weeks, including the time of 1.5 Systems Analysts and 2.5 Programmer / Analysts, using a mature web development infrastructure.
All web systems run from an IIS environment using mainly ASP, HTML, and JavaScript. Database access is primarily iSeries DB2 with some SQL Server. All are ADA compliant.
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Applications – Faculty / Staff
Advising notes Advisement folder Update departmental close levels for sections Prerequisite checking and reporting Course permission management Concurrent enrollment rules Advisee rosters Class rosters
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Applications – Students
Student menu Find a class Course permission requests Electronic contract system Add / drop classes Concurrent enrollment enforcement
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Implementation
Web registration was delivered on-time and enjoyed a 98% approval rating from students who used the system.
““I used the system at (another major university) and this one was much less I used the system at (another major university) and this one was much less complicated. The (other system) required several downloads and used complicated. The (other system) required several downloads and used menus which were confusing to use. This system was very easy to use and menus which were confusing to use. This system was very easy to use and not complicated at all. Excellent job.” not complicated at all. Excellent job.”
““The system worked great! It was easy to follow and made it easy to fix my The system worked great! It was easy to follow and made it easy to fix my schedule if there were conflicts.” schedule if there were conflicts.”
““I really liked registering online, because I live over an hour away. Thanks :)”I really liked registering online, because I live over an hour away. Thanks :)”
““I think this was the best idea ever! It was so easy and fast! Thanks for doing I think this was the best idea ever! It was so easy and fast! Thanks for doing it!”it!”
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Spring 2005 usage As of February 1, 2005, 17,874 students were
enrolled for the spring 2005 semester. Of those 1,982 were not eligible to use web registration: 1,436 precollege 191 first-time freshmen 355 athletes
Therefore, 15,892 students were eligible to use web registration. Of those: 8,518 (54%) processed their initial registration on the
web 7,374 (46%) processed their initial registration in
person
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Change of schedule
Spring 2005 Total Transactions: 18,820
Web: 9,802 In Person: 9,018
Spring 2004 Total Transactions: 13,645 (all done in person) This is nearly a 40% increase in total number
of change of schedules and nearly a 34% decrease of transactions completed in person from SP04-SP05.
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Registration comparison
Sp IRSp CS
SuFa IRSuFa CS
In-person Registrations
Web Registrations0
1,000
2,000
3,000
4,000
5,000
6,000
7,000
8,000
9,000
10,000
IR = Initial registrationCS = Change of scheduleSP = Spring 2005SUFA = Summer / Fall 2005
Num
ber o
f reg
istra
tion
requ
ests
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Usage by classification
0
10
20
30
40
50
60
70
80
% By Class
Freshmen (78%)
Sophomores(68%)Juniors (49%)
Seniors (53%)
Graduate (34%)
Others (27%)
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Usage by age group
0
10
20
30
40
50
60
70
% By Age
Under 18 (48%)18-21 (68%)22-24 (48%)25-39 (35%)40-59 (24%)60 + (9%)
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Usage by campus location
0
10
20
30
40
50
60
% By Campus Location
Day (57%)Evening (38%)Joplin (16%)
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Registration during daytime hours
550
650
750
850
950
1050
1150
8 9 10 11 12 13 14 15 16
Hour
Num
ber o
f reg
istra
tions
In-person Web
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Registration for 24-hour day
0200400600800
100012001400160018002000
1 3 5 7 9 11 13 15 17 19 21 23
Hour of day
Num
ber o
f reg
istra
tions
92% of all registration activity occurred during normal business hours
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Contact and demo
[email protected] Systems Analyst, Registration and Course Management, Computer Services
[email protected] Coordinator of Web and Data Support, Enrollment Services
https://www.secure.missouristate.edu/StudentRecords/REG7600.asp Use student ID of 111 11 1111 and a PIN of 12345.