portfolio transacting user guide - macquarie · 3 buy a new managed investment e select new...

Portfolio Transacting user guide

Macquarie Wrap

What is portfolio transacting?The portfolio transacting screen provides you with a single screen on which you are able to:

■ buy/sell managed investments including non-daily priced funds

■ switch managed investments – by placing multiple buys and sells

■ buy term deposits

■ buy/sell listed securities including ETFs, REITs and LICs.

How to access portfolio transactingFrom the Wrap homepage

■ select clients and accounts and search for the client you wish to transact on

■ once you have selected the client, use the dropdown menu to the right of the relevant account and select transacting.

From Macquarie Access:

■ select clients and accounts and search for the client you wish to transact on

■ once you select the client, click on the account you wish to transact on

■ the Wrap website will open in a pop up window – you will not need to sign in again

■ use the dropdown menu to the right of the relevant account and select transacting.

Macquarie Adviser Services

SummaryYou are able to place a number of different transactions and a combination of transactions via a single authorisation step. Listed in the table below are the transactions which can be placed via the portfolio transacting screen. Some transactions require sufficient available cash prior to the order being placed.

Asset type Order type Funding/settlement

Managed investments (daily priced)

Buy Buys may be funded by available cash and/or sale proceeds from daily priced managed investments

Sell Sale proceeds can either be used to fund a buy of daily priced managed investments or be settled to the cash hub

Managed investments (non-daily priced)

Buy Sufficient available cash to fund the buy must be held

Sell Sale proceeds will be settled to the cash hub

Term deposits Buy Buys will be funded from available cash

Sell Not available

Listed securities (excluding instalment warrants)

Buy Buys will be funded from available cash. Contra settlement is only available on Investment accounts via an external broker

Sell Sale proceeds will be settled to the cash hub

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OverviewThe portfolio transacting screen is divided into 4 sections:

1 account details

2 existing investments

3 below the line investments and

4 asset allocation.

A Print current or proposed Portfolio details to PDF, export to Excel.

B Expand/collapse icons for detail.

How to buy and sellThis section outlines the process to buy and sell both existing and new investments and includes some important tips to watch out for when trading.

Buy or sell existing managed investments

A Click on the investment within the Portfolio section of the portfolio transacting screen.

B For buys, select buy and enter the dollar amount of the order.

For sells, select sell and either select full redemption or enter the dollar amount of the transaction.

C Apply adviser transaction fee (for buys only). The default election will apply this fee for each buy only if the fee has been previously established with the client.

The proposed portfolio values will update accordingly.

D Error and warning messages.

Page options

■ Check compliance will perform security level validations and notify you of any errors.

■ Reset page will delete any transactions you may have entered.

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Buy a new managed investment

E Select New transaction then Buy new managed investment.

F Use the dynamic search functionality to enter the fund name or part of the fund name and select the investment you wish to buy.

G Enter the dollar value of the order.

H Apply adviser transaction fee (for buys only). The default election will apply this fee for each buy only if the fee has been previously established with the client.

When continue is selected, the managed investment will be added under Portfolio (in alphabetical order).

Repeat the process if you wish to buy another managed investment.

Authorisation: all transactions placed can be authorised at once after selecting generate orders. Alternatively, if you do not authorise after selecting generate orders, you can authorise pending orders via Work in Progress at a later date. Refer to How to generate orders and How to authorise orders sections of this document for more details.

TipsNon daily priced funds

■ The account must have sufficient available cash to fund all buys of non-daily priced funds.

■ All sales of non-daily priced funds will be credited to the cash hub and the proceeds cannot be used until they are received and cleared in the cash hub.

Partial sales

Where you are placing a partial sale which is greater than 94 per cent of the current value of that holding you will be required to either increase the sale to a full redemption or reduce the sale to less than 94 per cent of the current value.

Sell orders funding buy orders

Don’t forget you can place a buy for a managed investment using the proceeds of a sale of another managed investment (daily priced funds only). The system will automatically create a switch order in which the buy will go to market once the proceeds of the sale are received.

TipsMultiple orders

Placing multiple orders which include one or more full redemptions can result in multiple transactions in online reports. Refer to Example 2 for the transactions which will be generated when placing one or more full redemptions.

What orders are created when I fully redeem a managed investment?When a full redemption and associated buys are placed for a daily priced managed investment, the system will convert the buy dollar amounts to a percentage of the sale order. Once the sale proceeds are received, reciprocal buy orders are created and sent to market.

Listed below are 2 examples of how full redemptions from managed investments are processed.

Example 1: One (1) full redemption being credited to two (2) buys

Fund A $100,000 Full redemption (estimate only).

Fund B $60,000 buy (60 per cent of sale proceeds will be applied to this fund).

Fund C $40,000 buy (40 per cent of sale proceeds will be applied to this fund).

The buy orders will be created and sent to market once the sale proceeds have been completed.

Orders created: 3 (one sell and 2 buys).

Transaction fees: 3 (one sell and 2 buys).

Example 2: two (2) full redemptions being credited to two (2) buys

Fund A $70,000 Full redemption (estimate only).

Fund B $30,000 Full redemption (estimate only).

Fund C $60,000 buy (60 per cent of each sale will be applied to this fund).

Fund D $40,000 buy (40 per cent of each sale will be applied to this fund).

Once the proceeds from the sale from Fund A has been received, two buy orders will be generated based on the percentage of the original estimated value (60 per cent for Fund C and 40 per cent for Fund D).

Once the proceeds from the sale from Fund B has been received, two buy orders will be generated based on the percentage of the original estimated value (60 per cent for Fund C and 40 per cent for Fund D).

Orders created: 6 (2 sells and 4 buys).

Transaction fees: 4 (2 sells and 2 buys).

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Reporting and fees

To get into the market across all buys as soon as possible, buy orders are generated as soon as the sale proceeds are received. This may result in multiple entries in the Investment transactions and Cash transactions reports.

Fees will only be charged for sales and the corresponding total of buys per fund. While they appear as separate transactions on reports, fees are not applied to each proportion of a buy order.

Error and warning messages Warning message

A warning message may appear for an existing investment if:

■ the fund is closed for applications or

■ there is an unsettled order for that investment.

Expand the investment line for details of the warning. A warning message will not stop you from placing the order.

Error message

An error message may appear for an existing investment if:

■ the order is breaching trustee limits or

■ a full redemption is required if you are trying to sell > 94 per cent of a managed investment

■ a full redemption is required if the transaction will leave a value of less than $100 in the holding

■ the investment is closed or frozen.

Expand the investment line for details of the error. The error must be corrected before you can proceed.

Buying term deposits

A Select New transaction then Buy new term deposit.

B Select the term deposit option from the dropdown list.

C Enter the dollar value of the order.

D Apply adviser transaction fee (if previously established with client) – the default election will apply this fee for each buy only if the fee has been previously established with the client.

Repeat the process if you wish to buy another term deposit.

TipsTerm deposits are purchased at the close of business each Wednesday and the rate the client will receive is the rate applicable at that time. These rates are published on the Wrap homepage and can be viewed by selecting the Rates and information link on the Term deposit order pad.

Error and warning messagesError message


■ the order is breaching trustee limits.



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Buying and selling listed securitiesNote: sufficient available cash is required to fund buys of listed securities and all trades will be executed via Macquarie Equities Limited (MEL).

Buy or sell existing listed securities

A Click on the investment within the Listed securities section of the portfolio transacting screen.

B For buys, select buy and enter the details of the trade or for sells, select sell and enter the details of the trade.

Choose whether to execute at limit or market (refer to tips if placing orders at market).

Set your expiration date – today only or until cancelled.

C Apply adviser transaction fee (for buys only). The default election will apply this fee for each buy only if the fee has been previously established with the client.

Buy new listed securities

D Select New transaction then Buy new listed security.

E Use the dynamic search functionality to enter the ASX code or security name to select the investment you wish to buy.

F Enter the trade details (refer below for more information).

G Apply adviser transaction fee (for buys only). The default election will apply this fee for each buy only if the fee has been previously established with the client.

Repeat the process if you wish to buy another listed security.

Trade details

Trade value: ■ enter the estimated dollar value of the trade or

■ quantity: enter the number of units and the trade value will be populated based on the last trade price.

Execute at: ■ market (refer to Tips below for important information) or

■ limit: if a limit price is entered, the trade value will be recalculated based on the quantity.

Expiration: ■ until cancelled – will be purged after 28 calendar days

■ today only – will be purged at close of business if not executed.

TipsPartially completed orders

If an at market order is only partially filled, the remainder of the order will be amended to a limit order with the limit being the market price at which the partial execution was completed. If you intend for your order to be fully executed, you must monitor the order to ensure the market price does not move outside of the limit or amend your initial at market order. If further assistance is needed, please contact Adviser Services.

Error and warning messagesWarning message

A warning message may appear for an existing investment if:

■ there is a corporate action

■ there is an unsettled order for that investment.

Expand the investment line for details of the warning. A warning message will not stop you from placing the order.

Error message


■ the order is breaching trustee limits or

■ you try to sell an unsettled holding.


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How to generate orders

A Once all transactions have been entered, generate orders to move to the next step in the process.

B Once all transactions have been entered, click on the Generate orders button on the Portfolio transacting screen.

If there are errors or warnings, then these will display alongside the corresponding transaction. Open each transaction for details of the error or warning. All errors must be corrected to continue.

If there are no errors then the orders will be generated and the pending orders screen will display.

How to authorise ordersOnce orders have been successfully generated, a Pending orders screen will display. This screen provides a summary of all transactions entered on the portfolio transacting screen.

A To view the orders generated in a document select Confirmation.

B To return to your client’s accounts without authorising the orders generated, select Back to client accounts. This will return you to the client details and accounts screen.

C To view or make changes to pending orders without authorising the orders generated, select Amend orders. This will display the Work in progress screen.

D To authorise orders, enter your password and select Authorise. This will authorise orders and display an Order confirmation screen.

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Work in progress

How do I view the status of the orders created?

All transactions placed via the Portfolio transacting screen can be viewed within Work in progress, accessed via the top navigation menu on the Wrap homepage.

Transfer funds from cash (Investment accounts only)If the client has a nominated bank account linked to their cash hub, you are able to transfer cash to the nominated account to a maximum of $5,000 per day.

From the Wrap homepage

A select clients and accounts and search for the client you wish to transact on

B once you have selected the client, use the dropdown menu to the right of the relevant account and select transfer funds from cash account.

From Macquarie access

A select clients and accounts and search for the client you wish to transact on

■ once you select the client, click on the account you wish to transact on

■ the Wrap website will open in a pop up window – you will not need to sign in again

B use the dropdown menu to the right of the relevant account and select transfer funds from cash account.

You then transfer cash in the usual way.

Further informationShould you have any further questions please contact Adviser Services on 1800 025 063 or speak to your Training and Relationship Manager.

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Macquarie Adviser Services

Freecall 1800 025 063

Fax Gateway 1800 025 175

Macquarie Wrap PO Box N498 Grosvenor Place NSW 1220

[email protected]

Website macquarie.com.au/wrapsolutions ClientView macquarie.com.au/clientview

portfolio transacting user guide - macquarie · 3 buy a new managed investment e select new...

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