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Port of Hastings Operating Handbook including Harbour Masters Directions

July 2014

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Port of Hastings Operating Handbook

&

Harbour Master’s Directions

July 2014 Edition


July 2014

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AMENDMENT NOTIFICATION FORM

Suggested amendments:

Page Details

…….. …………………………………………………………………………… …….. …………………………………………………………………………… …….. …………………………………………………………………………… …….. ……………………………………………………………………………

Forward by mail to;

Captain Shane Vedamuttu

Harbour Master

Patrick Ports Hastings

PO Box 204 CRIB POINT

VICTORIA 3919

E-mail. [email protected]


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1.0 Port of Hastings - Overview 05 1.1 Preamble 05 1.2 Victorian Regional Channels Authority 08 1.3 The Harbour Master 09 1.4 Shipping Control & Communications 10 1.5 Vessel Operations Generally 11 1.6 Port Administration Procedures 13 2.0 Port Information 14 2.1 Port management 14 2.2 Channel Description 14 2.3 Tides and Tidal Information 15 2.4 Harbour Control 15 2.5 Pilotage 16 2.6 Navel Gunnery Range 16 2.7 Berth Particulars 17 3.0 Harbour Master’s Directions 20 3.1 Definitions 20 3.2 General Requirements 21 3.3 Anchoring & Mooring 23 3.4 Navigation within Port Waters 26 3.5 Approaches to Port Waters 28 3.6 Vessels engaged in Diving Activities 28 3.7 Small Vessels 29 4.0 Safety & Environmental Requirement 30 4.1 Environmental protection 30 4.2 Port of Hastings requirements 30 4.3 Dangerous Goods 31 4.4 Entry into confined spaces/cargo tanks 37 4.5 Hot work on ships 37 4.6 Hull cleaning 38 4.7 Waste discharge & garbage 39 4.8 Immobilisation of main engines 39 4.9 Discharging flares, rockets & explosives 39 4.10 Vessels engaged in diving operations 40 4.11 Application for regattas, boat races etc 40


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5.0 Emergency Management Procedures 41 5.1 Marine Incidents 41 5.2 Western Port Emergency Management Plan 41 5.3 Reporting of Incident in Port Waters (other than pollution) 42 5.4 Marine Pollution 43 5.5 Emergency Contact Numbers 44 6.0 PORT SECURITY 45 6.1 Information and obligations 45 6.2 Port Security Officer 45 6.3 Harbour Master 46 6.4 Port Security Committee 46 6.5 Responsibilities 46 6.6 Levels of Security Alert 47 6.7 Notification of Security Alert Level 47 6.8 Declarations of Security 47 6.9 Ship Security Certificates 48 6.10 Restricted Zones 48 6.11 Reporting of Security Breaches or Suspicious Behaviour 48 7.0 APPENDICIES 49 Appendix 1 Key Contact Details 49 Appendix 2 Chartlets 50 Appendix 3 Hastings Harbour Control Procedures 55


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1.0 PORT OF HASTINGS OVERVIEW

1.1 PREAMBLE

1.1.1 General Description

The Commercial Port of Hastings is situated in the North Arm of Western Port, a large inlet

named by explorers George Bass and Matthew Flinders in 1798 as the most “Westward

Harbour” discovered during their voyage from Sydney. Western Port is more commonly

referenced as being 70 km South East of Melbourne.

There are two large islands within Western Port; the larger to the north is French Island with

Phillip Island to seaward. The Western Entrance is the main entrance and the only entrance

suitable for commercial shipping having a least depth of 14.9 m. The Eastern Entrance is

narrow, shallow and suitable only for small Vessels with local knowledge.

Height of tide within the commercial port varies, typically 2.1m at neap tides to 3.4m at

springs.

The port facilities namely:-

Stony Point Jetty, Crib Point Jetty and Long Island Point Jetty are owned by the State of

Victoria through the Port of Hastings Development Authority.

The Steelworks Jetties and the land adjoining are owned by BlueScope Steel.

The land adjoining the State owned jetties is Crown land vested in the Port of Hastings

Development Authority

The Port Waters are the responsibility of the Victorian Regional Channels Authority (VRCA)

On the 1st July 1997 the State of Victoria through the Port of Melbourne Authority awarded a

Port Management Agreement to TNT Australia Pty Ltd., a subsidiary of KPN, a Dutch postal

company. This included a Channel Operating Agreement with the Victorian Channels

Authority and a Lease agreement on the adjoining Crown Lands for ten years with two five

year options.

On the 1st December 1997 KPN sold TNT Logistics to TOLL Holdings. The Port of Hastings

management company, TNT WesternPort was part of TNT Logistics and became TOLL

WesternPort, a part of the Ports Division of TOLL Logistics. In 2006 Toll Holdings Ltd

acquired PATRICKS and in June 2007 Toll Holdings Ltd split into two separate companies;

ASCIANO was set up to encompass all the infrastructure businesses including the ports. This

entailed a name change from Toll WesternPort to Patrick Ports Hastings.


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1.1.2 About this Handbook

This Handbook is intended to provide information and guidance to Ships’ Masters,

Agents and Owners to facilitate the safe and efficient operation of shipping within the

Port Waters of the Port of Hastings. The details are correct at the time of publication

but may be subject to variation, it has been compiled as a guide only and should not be

regarded as a comprehensive coverage of or a substitute for appropriate Acts and

Regulations

It provides Port Information on anchorages, channels and berths, tidal information as

well as port services details and contacts for the Port of Hastings.

It also provides Harbour Master’s Directions for the navigation and operation of

Vessels in Port Waters. A section on Safety and Environmental Requirements to be

complied with by Vessels in Port Waters and emergency management procedures are

also covered.

1.1.3 Revisions & Updates

It is the responsibility of persons using this Handbook to ensure that they refer to the

latest edition of this Handbook which can be obtained from Hastings Harbour Control

or downloaded the Patrick website: http://asciano.com.au/patrick/ports

It is also the responsibility of persons using this Handbook to ensure they also refer to

any relevant “Notices to Mariners” which are available on the Victorian Regional

Channels Authority website www.regionalchannels.vic.gov.au

1.1.4 Disclaimer

PATRICK PORTS HASTINGS (PPH) shall not in any way be or become responsible in

law or otherwise to any third party whomsoever for any consequences of any errors in

or omissions from this Handbook of whatsoever nature and howsoever occurring nor

shall PPH be liable or responsible for any third parties reliance upon any information

compiled by PPH and contained in this Handbook.

The information provided in no way whatsoever supersedes or detracts from that

available in Admiralty Charts or publications, RAN Hydrographic Charts,

Commonwealth or State Acts, ordinances, rules or regulations, or from publications of

other relevant organisations, both public and private, and should thus be read not only

in conjunction with but also subject to such material, documents and publications.


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1.1.5 Abbreviations

AMSA: Australian Maritime Safety Authority

AQIS: Australian Quarantine & Inspection Service

COLREGS: Convention on the International Regulations for Preventing Collisions

at Sea

DHM: Duty Harbour Master.

DTPLI: Department of Transport, Planning and Local Infrastructure

HHC: Hastings Harbour Control

MARPOL: The International Convention for the Prevention of Pollution from

Ships

TSV: Transport Safety Victoria

PMA Port Management Agreement

PPH Patrick Ports Hastings

PPSP: Port Phillip Sea Pilots

UKC: Under Keel Clearance

VRCA: Victorian Regional Channels Authority


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1.2 The Victorian Regional Channels Authority

1.2.3 Role & Responsibility

The Victorian Regional Channels Authority (VRCA) was established under the Port

Services Act 1995 (PSA) in April 2004 to manage Victoria’s regional channels. Its main

objective is to ensure that Port Waters and channels in Port Waters are managed for use

on a fair and reasonable basis. It is responsible for the commercial navigation channels

in the Port Waters of Geelong, Portland and Hastings. Its primary functions are:

• Shipping Control

• Provision of Navigation Aids

• Dredging of Channels

• Marine Environment Protection and Safety.

The VRCA has a Channel Operating Agreement as a Schedule to the Port Management

Agreement between The Port of Hastings Development Authority and Patrick Ports

Hastings. The Channel Operating Agreement delegates the roles and responsibilities the

VRCA has under the Port Services Act for the Port Waters of the Port of Hastings to

Patrick Ports Hastings

1.2.4 Jurisdiction

This Handbook applies to the Port Waters and associated assets of the Port of Hastings.

(See Appendix 3)

1.2.5 Mission Statement

The Mission of Patrick Ports Hastings is to manage shipping channels and their use in

a safe, fair, reasonable and commercial basis.

In pursuit of its mission, Patrick Ports Hastings will:

• Maintain the safety and efficiency of shipping channels that are their responsibility

• Provide a quality service to its customers at a reasonable charge

• Manage all assets and liabilities under its control on a prudent basis

• Fulfil its obligations under the Port Operating Agreement to manage the Port,

provide port services, and provide oil spill response capability as directed by the

Department of Transport, Planning and Local Infrastructure (DTPLI)


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1.3 THE HARBOUR MASTER

1.3.1 Appointment

Transport Safety Victoria is empowered under the Marine Safety Act, as amended, to

licence Harbour Masters and determine standards for the training of Harbour Masters.

Pursuant to the PSA, the Port Operator must appoint a licensed Harbour Master.

1.3.2 Powers to Direct

The general powers of a Harbour Master are provided under the Marine Safety Act.

In summary, a Harbour Master may give directions in respect of:

• The time and manner in which a Vessel may enter or leave Port Waters

• The navigation and movement within those waters

• The position and manner of anchoring or securing a Vessel in Port Waters

• The time and manner of taking or discharging cargo, stores, fuel, fresh water or

ballast

• The securing or removing of a Vessel within those waters

• The prohibition from entry into or the removal from Port Waters of a Vessel in

imminent danger of sinking.

• Any other matter that affects the safety of navigation within Port Waters

Harbour Master’s Directions given in respect of the Port Waters of Hastings are

contained in Section 3 of this Handbook, but may be revised, amended or altered from

time to time at the sole discretion of the Harbour Master.

1.3.3 Other Powers

In addition to giving Directions a Harbour Master may:-

• Board and cause a Vessel to be dealt with as required by the Harbour Master

• Authorise a person approved by TSV to exercise the Harbour Master’s functions

• It is an offence to fail to comply with a direction of or to obstruct a Harbour Master

when he is carrying out his duties.

1.3.4 Assistant Harbour Master

Patrick Ports Hastings may, having first-

(a) Consulted the Harbour Master engaged by that body, and

(b) Obtained the approval in writing of the Director of TSV

Authorise, in writing, a person to act as an assistant Harbour Master for the waters that

have been so declared to be part of the Port.


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1.4 SHIPPING CONTROL & COMMUNICATIONS

1.4.1 Communication & Control

The Duty Harbour Master (DHM) who is authorised to exercise the functions of the

Harbour Master is in charge of all of Harbour Control functions and is accountable

directly to the Harbour Master.

The prime function of the DHM is to facilitate the safe, efficient movement of shipping

within Port Waters, including all necessary coordination of port services, dissemination

of relevant information, to ensure that a continual program of shipping movements can

be affected to the advantage of all commercial shipping in an impartial manner.

Hastings Harbour Control is manned on an as required basis as directed by the Harbour

Master. VHF Channel 14 is usually monitored by the DHM/Harbour Control as follows.

� One hour prior to ETA at the Pilot Boarding Ground until safely

berthed or at anchor.

� 30 minutes prior to ETD from a berth until safely anchored or departed

Port Waters.

� One hour prior to ETD from an anchorage until safely berthed or

departed Port Waters.

A VHF listening watch is not usually maintained by Harbour Control except as listed

above. However, the Harbour Control Office may be manned at the discretion of the

Harbour Master. This may be, but not limited to, times of inclement weather, i.e. fog or

during periods of high winds, when critical tidal information is required by a Vessel or

during an emergency.

Note The DHM must be contacted by mobile telephone 0428 549 235 (Prior to

09:00 Hours & 16:00 as required – See 1.53 below) for all shipping orders in

relation to Pilots, Tugs, Linesmen, linesboats and any other shipping services

requirements.

The DHM is contactable 24 hours a day on a mobile phone which reverts to a

paging service when the phone is engaged, out of range or turned off while the

DHM is on a tanker berth.

1.4.2 Communication Frequencies

Radio Telephone VHF (International Channels).

(a) Channel 14 156.700 MHz Calling and Port Working Frequency

(b) Channel 08 156.400 MHz Pilots and Tugs

(c) Channel 16 156.800 MHz Safety


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1.5 VESSEL OPERATIONS GENERALLY

1.5.1 General Requirements for Vessels

(a) All Vessels entering the Port Waters must comply with relevant International,

National and State legislation/regulation/direction. All vessels using the Port

must also comply with the Harbour Masters Directions and follow the

practice of good seamanship.

(b) The Master and Owner of any vessel entering Western Port must comply with

all of the requirements outlined in the ‘Port Standards & Procedures” and the

“Port Operations Handbook” which include the Harbour Masters Directions.

These can be downloaded from the Patrick Ports Hastings website. All users of

Western Port are reminded that the breaking of any Direction made by the

Harbour Master is an offence under Victorian Legislation.

(c) The Master and Owner of any vessel entering Western Port must not interfere

with, come into contact with, approach or cause any damage to any

Navigational Aid, or structure associated with the safe Navigation of Vessels

in Western Port.

(d) No person or vessel is to interfere with the safe navigation of a vessel within

Western Port and it is forbidden to approach or pass under a vessel in Western

Port without the permission of the Master of that vessel.

(e) No person or vessel is allowed to pass under any of the jetties in Western Port

without the permission of the Harbour Master.

(f) The Master and Owner of a Vessel within the Port must ensure that the Vessel

does not come within 100 metres of any tanker terminal or Vessel at a tanker

terminal unless permission is obtained by the Harbour Master to do so.

(g) The Master and Owner of a Vessel shall ensure that the speed of a Vessel is at

all times commensurate with safe navigation.

(h) If a vessel berthed at Western Port becomes unberthed due to force majeure,

the Master of the vessel is to ensure that the vessel is anchored a safe location

as soon as practicable. After such an event, on no account is the vessel to be

moved from the anchorage or brought back alongside any berth in Western

Port without the permission of the Harbour Master

(i) The Master and Owner of a Vessel shall ensure that navigation within the Port

is carried out in compliance with all directions given by the Harbour Master.


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1.5.2 Compliance with Provision of Handbook

The Master and the Owner of the Vessel, and where applicable, the ship’s agent, are

jointly and severally responsible for the due performance of and compliance with the

requirements set out in this Handbook, the “Port Standards & Procedures” and

compliance with all relevant laws, regulations, rules and directions applicable to

Western Port.

When a Vessel is under the direction of a Pilot, the pilot is responsible for the due

performance of and compliance with the provisions of this Handbook. However, the

engagement of a Pilot does not relieve the Master and the Owner of the Vessel of their

responsibilities. The ultimate command, and thus responsibility, for the safe navigation

of a Vessel remains with the Master of the Vessel.

1.5.3 Order of Priority

It is the responsibility of the DHM to optimise the programming of all movements and

available services, to the best advantage of commercial shipping. Orders for ship

services are finalised prior to 09:00 hours for Vessel movements between 13:00 hours

and 19:00 hours on that day and prior to 16:00 hours for Vessel movements between

19:00 hours on that day and 13:00 hours the next day. The DHM has the authority to

exercise discretion on these matters particularly in an emergency or in abnormal

circumstances. As far as is possible in such circumstances consultation will be

maintained with affected parties. Priorities for vessel movements are below.

(a) Any ship which is in an emergency situation shall have priority of

movement and services over all others.

(b) In general, a ship ready to move takes priority over a ship which is not ready

(c) Any ship whose movement is governed by tidal or navigational conditions.

(d) A ship that is ready to depart or ship that is occupying a berth of another

ship that has labour waiting.

(e) Inward ships have priority in order of readiness, which have been cleared by

Quarantine and have labour waiting.

1.5.4 Pilotage & Exemptions

The Master of a Vessel that is required to carry a Pilot when navigating within Western

Port must not cause or permit the Vessel to be navigated within Port Waters unless the

Vessel is under the direction of a Pilot duly licensed by Transport Safety Victoria or the

Master holds a valid certificate of exemption from Pilotage issued by Transport Safety

Victoria. The Master of a Vessel must, if pilot exempt, ensure a white flag is displayed

where it can best be seen whilst entering or leaving Port Waters during daylight hours.

1.5.5 Use of Tugs & Line Launches

While there are no criteria or prescribed requirements for the use of tugs or line

launches in Western Port, it is the responsibility of Owners, Masters and Pilots, in

consultation with the Harbour Master, to ensure that Vessels under their control are

manoeuvred safely and to avail themselves of towage and launch services of sufficient


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capacity to manoeuvre the Vessel under prevailing conditions. Any concern or question

relating to the use of tugs or line launches must be referred to the Harbour Master for

direction. Adverse weather forecasts, storm surges or other exceptional circumstances

may cause the Harbour Master to require a “standby tug” to be made available while a

vessel is in port. Irrespective of circumstance, the cost of such a tug will be the

responsibility of the vessel which the tug is put on standby for.

1.5.6 Assistance to be given to the DHM

The Master of a Vessel which is within Port Waters must by every means consistent

with the safety of the Vessel, assist the DHM in boarding or leaving the Vessel in the

execution of his or her duties including the supply of information and documents

regarding the status of the Vessel. No person on board the Vessel may interfere with or

obstruct the DHM whilst carrying out his or her duties.

1.5.7 Quarantine Report

Vessels arriving from overseas must submit a Quarantine Declaration for Vessels form

to the Australian Quarantine and Inspection Service (AQIS) prior to the Vessels arrival

in Port Waters. If a Certificate of Vessel Quarantine Clearance is issued by AQIS the

Vessel may proceed direct to her berth. If a Vessel has not received clearance, the

Master is to inform Hastings Harbour Control of this and not enter Port Waters until

clearance is obtained from Harbour Control.

If there is a death or illness on board of an unknown cause or any other reason which

requires the Vessel to be quarantined, then a Non-granting of Vessel Quarantine

Clearance is issued, the Vessel will proceed to quarantine anchorage and await

inspection before establishing other communication and will fly the appropriate flag

signal until Vessel Quarantine Clearance is obtained.

Vessels must declare if they intend to discharge ballast water into Australian waters.

Written permission must be granted by AQIS (for Vessels arriving from overseas) or

the EPA (for domestic trade) before discharge may commence. All Vessels discharging

ballast will be subject to a ballast water verification audit and must produce logbooks

on request to an Authorised Quarantine Officer. For further details on ballast water

management requirements refer to Section 4.7.

1.5.8 Australian Customs Service

(1) Masters are reminded that all crew leaving the Vessel in Australia must carry

valid personal identification.

(2) Masters are to ensure that all Australian Customs Service documents required to

be produced to Customs have been submitted.

(3) The Australian Customs Service will check a number of your certificates for

currency on behalf of other government agencies.

(4) The removal of any goods from Vessels including alcohol and tobacco is

prohibited unless the goods have Customs clearance(s). This also applies to ships

equipment and fittings going for “repair and return” in Australia, these also

require prior Customs clearance(s).


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1.6 PORT ADMINISTRATION PROCEDURES

1.6.1 Appointment of Ship’s Agent

Prior to entering Port Waters, the owner of a Vessel must, unless PPH otherwise agrees

in writing, appoint an agent for the Vessel. The agent must be authorised to act on

behalf of the owner in all matters relating to the Vessel while it is in Port Waters.

1.6.2 Flying National Colours

The Master of a Vessel of 200 gross tons or more must ensure the Vessel flies its

national colours between sunrise and sunset whilst within Port Waters.

1.6.3 Port Documentation Requirements

The following Port of Hastings documentation is required to be used in the

appropriate circumstances;

• Application for Channel & Berth Form

• Dangerous Goods Permit Form

• Notification to Convey or Handle Bulk Liquid or Bulk Dangerous Cargo

Form

• Notification to Convey or Handle Dangerous Substances Form

• Permit to undertake Repairs to Vessel Form (which includes

immobilisation requests, hull cleaning, etc.)

• Tanker Declaration Form (Note that tankers must have the H2S levels their

cargo compartments below 100 PPM prior to entering Western Port)

• Aquatic Events Advice

This website also contains the “Port Operations Handbook” and the “Port

Standards and Procedures” which must be adhered to by all Port users.

All documents mentioned on this page are available on Patrick Ports Hastings

website at; http://asciano.com.au/patrick/ports

Note: The website is updated on a regular basis. Users must check that they downloaded

the latest edition each time they refer to the documentation mentioned on this page.

All applications must be lodged with Harbour Control by email to:

[email protected]


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2.0 PORT INFORMATION

2.1 Port Management

The Port of Hastings Waters, Long Island Point, Crib Point and Stony Point Jetties are

managed by Patrick Ports Hastings.

• Steel Wharf Nos 1 & 2 are owned and managed by BlueScope Steel

• Long Island Point Jetty is operated by Esso Australia

• Crib Point Jetty is operated by United Terminals

• Stony Point is operated by Patrick Ports Hastings

2.2 Channel Description

The commercial shipping channels are marked by buoys and beacons IALA SYSTEM A.

Reference Charts Aus 150, Aus 151 and Aus 152.

The Western Entrance buoyed channel has a minimum width of 400 metres and a swept

clearance of 14.9 metres. It is a two way traffic channel.

The main channel in the North Arm has a maintained depth of 14.3 metres and a width of 180

metres between Hanns Inlet and Crib Point Jetty swing basin (between Nos.19 and 23 buoys);

and a width of 245 metres between Crib Point Jetty and Long Island Point Jetty swing basins

(between Nos.25 and 29 buoys). It is a one way traffic channel.

The secondary channel in the North Arm to the East of the main channel has a least depth of

10 meters. It is marked on the East side by piles along the 10 meter contour adjacent to

Middle Spit.

The swing basins at Long Island Point Jetty & Crib Point Jetty have a maintained depth of

14.3 metres with berth pockets of 15.8 metres (350 metres long 90 metres wide).

The channel north of Long Island Jetty swing basin has a maintained depth of 9.1 metres and

a width of 200 metres. It leads to the swing basin off the Steel wharves which has a

maintained depth of 9.1 metres. The berth pockets at both steel wharfs have depths of 12.1

metres and are 290 metres long and 30 metres wide.


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2.3 Tides and Tidal Information

The height of tide within the commercial port varies from 2.1m at neap tides to 3.4m at

springs. Tides can be considerably higher or lower than predicted. Tidal currents of up to 3

knots are usually experienced at the berths and up to 4 knots in the fairways, the ebb

generally being stronger than the flood. Currents at the berths and in the fairways may be

higher than stated above, depending on meteorological conditions and storm surges.

Chart Datum

Chart datum is the datum for soundings on the latest edition of the largest scale Australian or

Admiralty Chart of a locality. This is generally based on a local determination of lowest

predicted tide. There is often a different Chart Datum for each port. Chart Datum used in

Victoria is at or near the Lowest Astronomical Tide (LAT). Extremes in meteorological

conditions influence tidal levels and on some occasions the tide level falls below LAT,

though this is infrequent.

Chart Datum is referenced to local benchmarks and they can be related to the Australian

Height Datum which is based on a determination of mean sea level at a number of tide gauge

stations around the coast of the Australian continent.

Weather Effects

The water level and tidal streams in Western Port are greatly affected by barometric pressure

and by the direction and duration of the winds in the Bass Strait.

NOTE - Tidal heights may vary by more than half a metre above or below prediction

and may be more than an hour on either side of predicted times.


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2.4 Harbour Control

Hastings Harbour Control is located at Stony Point. Lat 38o22'31" S. Long 145o13'21" E. An

as required radio watch is kept on VHF Channels 16 (156.80 Mhz) and 14 (156.70 Mhz) All

port operations are directed through Hastings Harbour Control. Vessels underway or at

anchor within the port should maintain a continuous listening watch on VHF Channel 14

(156.70 Mhz) and 16 (156.80 Mhz) DHM/Harbour Control is contactable on mobile phone

0428 549 235 at all times. The working channel for the Pilots and Tugs during berthing

operations is VHF Channel 08 (156.400 MHz)

Note - See Appendix 3 for Hastings Harbour Control Rules

2.5 Pilotage

Pilots are licensed by Transport Safety Victoria (TSV). Pilotage is compulsory for all

commercial ships exceeding 35m length except those who’s Master is specifically exempt

from Pilotage. Pilots for Western Port are available on a 24 hour basis. ETA must be given

not less than 48 hours prior to ship's arrival.

Pilot Boarding Ground

Ships will normally embark their Pilot at the outer Pilot boarding ground, in position

approximate 38º 32.7’ S, 145º 01.8’ E, from a launch showing the signals and lights

prescribed for a pilot launch. That is, by DAY approximately 3.5 miles 180o from West

Head. By NIGHT in the white sector of McHaffie's Point Light, with Cape Schanck light

bearing 295o (white).

Alternative Pilot Boarding Ground - Flinders Bight

An alternate Boarding Ground for use by ships of up to 9.75 m draught is situated east of

Flinders Jetty in position approximate 37º 28.3’ S, 145º 04.6 E. A yellow buoy showing a

yellow light flashing every 4 seconds (flash 1 second, eclipse 3 seconds) marks its centre.

Note: Vessels are NOT to use this alternate Pilot boarding ground unless directed by

Hastings Harbour Control or the Pilot.

2.6 Naval Gunnery Range (AREAS R.312A and R.312B)

A Naval Gunnery Range is situated south and west of West Head, and active 0930 to 1500

(local time) on weekdays. Area R.312B is the area used for surface gunnery practice.

Vessels entering or leaving the Port should keep out of Area R.312B.


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2.7 BERTH PARTICULARS

2.7.1 Crib Point Jetty (2 berths)

Approach channel has depth of 14.3m with 15.8 metres alongside at No 1 Jetty and 12.0

metres at No 2 Jetty. The berths were constructed in 1965 as the marine terminal for the

former Western Port Refinery which ceased operations in 1986. No 1 Crib Point jetty

continued as a crude oil loading facility until 1989 when this activity ceased. Between 1989

and 1995 the berths were not used other than for occasional shipping requiring repair and lay

up facilities. During 1996 refurbishment work was completed for the import of motor spirit

and white oils through No 1 Crib Point in tankers of up to 100,000 DWT. No 2 Crib Point

berth is decommissioned awaiting development opportunities.

Crib Point No.1 (CP1)

Berth is State owned and utilised by United Australia for the discharge of motor spirit and

automotive diesel to their terminal in Hastings. Discharge is through flexible hoses to a

300mm pipeline fitted with booster pump. The hose string is supported by ships gear. A

shore gangway is available which rests on ships rail.

Hose Strings: 3 x 10" (10:20:40 feet)

Discharge Line: 1 x 12" (300mm)

Fresh Water: Not Available

Bunkers: Not Available

Dirty Ballast Reception: Not Available

Crib Point No.2 (CP2) (Repair Berth)

Berth is State owned and decommissioned awaiting future developments.


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2.7.2 Long Island Point (LIP) (1 berth)

Berth is State-owned and utilised by Esso Australia Ltd. The approach channel has a depth of

14.3 m. The swing basin has a diameter of 548m and a depth of 14.3m. There is 15.8 m

alongside the berth. Berth used for export of Gippsland Crude Oil and LPG on tankers of up

to 100,000 DWT (see information relating to acceptance of large tankers into Western Port).

Shore gangway used.

Hose and pipeline diameters: (All metal Chiksan arms used instead of Hoses).

Crude: 2 x 16" (400mm) 1 x 12" (300mm) diameter

loading/ballast arms numbered from South: 8:7:6:

2 x 30" (760mm) diameter pipelines

Maximum height of manifold 16 metres

Max pumping rate 7,000 TPH

LPG 5 x 12" (300mm) diameter loading/vapour arms 5:4:3:1:

1 x 20" (500mm) diameter refrigerated pipeline

1 x 12" (300mm) dia vapour pipeline

Max pumping rate, refrigerated product 1400 TPH

Maximum height of manifold 21 metres

Max pumping rate, pressure product 45 TPH

1 x 8" (200mm) diameter loading arm for refrigerated and pressure LPG No 2

Arm is also fitted with a 4" (100mm) vapour return line

Reducers 6" (150mm), 8" (200mm), 10" (250mm) and 12" (300mm)

150/300 ASA

Loading arms connected by Esso

Fresh Water Limited quantity Available on request

Bunkers Not available

Dirty Ballast Facilities Not Available


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2.7.3 BlueScope steel Wharves (2 berths)

Berths are owned by BlueScope Steel. The approach channel has depth of 9.1m. Depth

alongside both berths is 12.0m. Swing basin diameter 457m. (see chartlets Appendix 2)

Steel Wharf No.1 (SW1)

Ro-Ro berth. Ships up to 16,000 DWT with a starboard quarter ramp

Concrete landing pad ashore appropriate for a quarter ramp of 10 metres width, 50

metres length overall and angled at approximately 31o to ship's centre line.

Stern of Vessel approximately 17 metres off ramp for stern door Vessels.

Steel Wharf No.2 (SW2)

Conventional general cargo wharf 152m long, 24 to 15.6m wide. Reinforced concrete

wharf with wooden fendering. A mooring dolphin is provided 30 metres northeast.

No.2 berth is adjacent & extends in a N.E. direction from No.1 berth. Maximum size

of ship up to 190 meters LOA & 50,000 DWT.

Note: Vessels wanting to berth at the BlueScope steel Wharves must get

permission from BlueScope Steel to use these wharves in addition to all

other Port entry requirements.

2.7.4 Stony Point Jetty (SPJ)

This wharf is 190 m long and 6.5m wide. Concrete and timber construction with

wooden fendering. Depth of water alongside 2.5m at southern end and 6.0m at

northern end. (see chartlet Appendix 2)

The wharf is used by Harbour service craft including two Tugs, Passenger Ferries and

small commercial Vessels up to 70m in length. Defence Maritime Services have their

RAN contracted training Vessel “Seahorse Spirit” based at Stony Point Jetty.


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3.0 HARBOUR MASTER’S DIRECTIONS

These “Harbour Master’s Directions” are made by Capt. Paul Shane Vedamuttu being the

Licensed Harbour Master for the Port Waters of the Port of Hastings.

These directions are amended, varied and further directions made from time to time. Set

out below are the Harbour Master’s Directions in force as at the date of publication of

this Handbook. Users of Western Port must make their own enquires as to any further

amended or varied directions in force from time to time.

3.1 DEFINITIONS

• “Berthed Vessel” means a Vessel secured to a wharf, jetty or pier or to another berthed

Vessel.

• “Channel” or “Fairway” means that part of the body of water within the Port Waters of

Hastings of sufficient depth to be used by “Vessels of Commerce” for navigation that is

either marked with Navigation aids or an open water area that connects with the marked

channel or channel approaches.

• “Gas Free”; a tank, compartment or container is gas free when sufficient fresh air has been

introduced into it to lower the level of any flammable, toxic, or inert gas to that required for

a specific purpose, eg: hot work, entry, etc. Gas freeing will be carried out to the relevant

Australian and International standards and certified by a competent person.

• “Gross Under keel Clearance” means the difference between the dynamic draught of a

Vessel and the declared depth of the seabed it is traversing.

• “Hampered Vessel” means a Vessel restricted in her ability to manoeuvre and has the same

meaning as a hampered vessel as defined in the International Regulations for Preventing

Collisions at Sea.

• “Harbour Master” includes a person authorised by a Licensed Harbour Master to exercise the

functions of the Harbour Master.

• “Licensed Harbour Master” means a Harbour Master licensed by Transport Safety Victoria

for the Port Waters of the Port of Hastings.

• “Master” means a person having command or charge of a Vessel.

• “Port Waters” has the same meaning as waters in Western Port as declared under the Port

Services Act.

• “Ship” where appearing in these directions or in referenced publications shall where the

context permits have the same meaning as Vessel.

• “Tanker” means a Vessel constructed or adapted for the carriage of liquid Cargo or gas in

bulk (including oil, chemicals or liquefied gas)

• “Vessel” means any kind of Vessel that is used, or capable of being used, in navigation by

water, however propelled or moved, and includes, but is not limited to;

(1). A barge, lighter, floating restaurant or other floating Vessel; and

(2). An air-cushion vehicle or similar craft that is used for navigation by water.

(3). Aircraft capable of manoeuvring on the water, for as long as the aircraft is on the water.


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3.2 GENERAL REQUIREMENTS

3.2.1 Applications

These directions apply to all Vessels within Western Port, other than as provided in

Section 3.7

3.2.2 Compliance with other Acts, Regulations and Provisions

The Master of a Vessel shall ensure that the Vessel, while in Port Waters,

(1) Complies, insofar as they are not inconsistent with these specific directions, with the

International Regulations for Preventing Collisions at Sea and with all rules and regulations

relating to the waters of Western Port.

(2) Displays the signals prescribed under the International Code of Signals;

(3) Carries copies of and complies with:

(i) Victorian Notices to Mariners (or their equivalent) affecting Port Waters

(ii) Corrected to date charts Aus 150, Aus 151 and Aus 152 ,

(iii) Australian National Tide tables or Victorian Tide Tables; and

(iv) The Australian Pilot Vol. II (NP 14)

(v) Have access to AMSA Marine Orders

3.2.3 Seaworthiness

(1) Where the Master of a Vessel becomes aware of any condition or circumstance relevant to

the seaworthiness of the Vessel that may impact upon the safe navigation of the Vessel, or

any other Vessel in Port Waters, or which may in any way affect the day to day operations or

environment of the Port Waters; the Master shall immediately notify the Harbour Master.

Note - Notifying the Harbour Master of unseaworthiness does not relieve the Master of his

obligations under the State Marine Act and Commonwealth Navigation Act

(2) The Master of a Vessel seeking permission to enter Port Waters under the circumstances

described in 3.2.3 (1) above shall give notice to the Harbour Master of the nature of the

vessels deficiency as early as practicable prior to entering Port Waters and not enter Port

Waters until permission is granted to do so by the Harbour Master.

(3) To ensure manoeuvrability is maintained, the Master of a Vessel, while in Western Port,

shall ensure that:

(a) The Vessel’s propellers & rudder are immersed sufficiently to ensure control.

(b) The bow is deep enough to provide adequate vision from the bridge.

(c) The Vessel’s anchors are unlashed and ready for letting go.


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3.2.4 VHF Listening Watch

The Master of a Vessel shall ensure that at all times that a Vessel is underway or at anchor

within Western Port, a listening watch is maintained on VHF Channels 14 and 16.

3.2.5 Sound Signals

The Master of a Vessel shall ensure that the sound signals required by the International

Regulations for Preventing Collisions at Sea are adhered to, and, if appropriate for the

purpose of warning another Vessel, ensure that the following sound signals are made in

relation to swinging in a fairway or narrow channel:

(a) If the Vessel is proceeding up or down a fairway or channel:

(i) When the Vessel is at least 500 meters distant from the point at which it

intends to swing, a warning signal consisting of four short blasts on the whistle

(ii) Immediately prior to the commencement of swinging, a repeat of the sound

signals described in (a) (i) and also, after a short interval, the international

signal to indicate the movement of the Vessel’s head or engines going astern.

(iii) Immediately prior to departing the Main Channel to the east or west the

appropriate sound signal required by the Col. Regs.

(b) When the Vessel is a tug towing another Vessel not under power, the sound signals

described in paragraph (a) shall be made on the tug.

(c) When the Vessel is leaving a berth to swing at a point in the fairway or channel at a

distance of less than 500 metres from the berth, the sound signals described in (a) (i)

shall be given immediately on letting go.

Note. Masters should keep a sharp lookout for recreational Vessels and give the appropriate

warning in plenty of time

3.2.6 Incidents in Western Port

The following requirements relate to Masters, Owners or Agents of Vessels that have sunk,

stranded or collided within Western Port and Owners of objects that obstruct Port Waters.

(a) If a Vessel sinks or strands within Port Waters or if any object impedes the

navigation or use of Port Waters, the Master, owner or agent of the Vessel and the

owner of the object by which the obstruction is caused, shall immediately:

(i) Notify the Harbour Master of the position of the obstruction, and

(ii) Take the necessary steps for removal of the obstruction.

(a) If a collision takes place causing damage to any Vessel, wharf or property within port

waters, or if a Vessel strands or sinks within Port Waters, the Master of every Vessel

involved shall immediately:

(i) Report the circumstances to the Harbour Master, and

(ii) As soon as possible, confirm the report in writing to the Harbour Master.

Note - For information regarding reporting of incidents in Port Waters refer to the Emergency

Management Procedures section of this Handbook.


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3.3 ANCHORING & MOORING

3.3.1 Vessels to be properly anchored

(1) The Master of a Vessel proceeding to anchor is required to ensure that sufficient water is

available for safe anchoring at the intended anchor position and its surrounds.

(2) The Master of a Vessel at anchor shall ensure that at all times the Vessel is properly and

effectively anchored.

(3) The Master of a Vessel at anchor in Port Waters shall not cause or permit the Vessel to

change its position without permission from the Harbour Master

(4) If a Vessel parts from its anchor, or drags from its anchoring position, the Master of the

Vessel shall immediately notify the Harbour Master of that event.

(5) The Master of a Vessel anchored in Port Waters shall ensure that:-

(a) The Vessel is anchored in a position that will permit the Vessel to swing clear of the

channels and fairways;

(b) There is sufficient cable out considering the holding ground and the prevailing and

forecast weather conditions;

(c) When the Vessel is “brought up” the Master shall advise the time and position of

anchoring to Hastings Harbour Control.

(d) A listening watch is maintained on VHF Channel 14 and 16 for relevant navigation

information including weather bulletins.

(e) The safety and security of the vessel is maintained at all times

(6) The Master of a Vessel at anchor in Port Waters shall not permit the immobilisation of main

engines without prior permission of the Harbour Master.

(7) Vessels anchoring in the designated anchorage areas in Western Port must report the time of

anchoring and their anchor position to Hastings Harbour Control

3.3.2 Vessels not to Anchor in Certain Locations

(1) The Master of a Vessel shall ensure that an anchor is not dropped in a position which may

endanger the safety of the Vessel or of other Vessels.

(2) The Master of a Vessel shall not cause or permit the Vessel to be anchored or lie at a

distance of less than 200 metres from any wharf except for the purpose of swinging the

Vessel or immediately hauling alongside that wharf.

3.3.3 Watch to be on Deck

The Master, owner or agent of a Vessel within Western Port shall ensure that sufficient

competent persons are on watch on the Bridge and on Deck at all times.


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3.3.4 Crewing of Vessels - The Master of the Vessel in Western Port shall ensure that

sufficient crew are available to man the Vessel at all times.

3.3.5 Avoid Obstruction of Fairways or Channels

(1) Unless compelled by unavoidable circumstances, the Master of a Vessel shall not, without

the permission in writing of the Harbour Master.

(a) Cause or permit the Vessel to anchor or lie in any fairway or channel.

(b) Cause or permit any cable, chain, hawser, rope or other obstruction across,

(through, below or above) any fairway, or channel.

(2) Where unavoidable circumstances have compelled a Vessel to anchor or lie in any fairway

or channel, the Master of the Vessel shall:

(a) Immediately notify the Harbour Master of the position of the Vessel, and

(b) As soon as possible, move the Vessel to a place where it does not interrupt or

interfere with the passage of other Vessels.

(c) The Master of a Vessel shall notify the Harbour Master immediately the Vessel has

cleared the fairway or channel.

3.3.6 Boats Astern of Vessels - The Master of a Vessel which is lying at anchor shall not,

without prior permission of Harbour Control;

(1) Cause or permit any boat to ride astern of or be attached to the Vessel at a greater distance

there from than six metres.

(2) Cause or permit any lighter or deeply-laden boat or other floating, entirely or partially

submerged object likely to obstruct or damage any other Vessel to ride astern of or be

attached to the Vessel.

3.3.7 Vessels to be properly moored - The Master of a Vessel berthed at a jetty must ensure that

(a) The Vessel is adequately secured alongside with a mooring plan to the satisfaction of the

Harbour Master.

(b) Moorings are tended as required, keeping the lines evenly tight, thus ensuring that the Vessel

remains alongside the berth and prevents undue movement of the Vessel.

(c) Mooring wires or ropes are fastened only to the proper fixtures provided for this purpose.

(d) Self tensioning winches are not used in automatic mode.


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3.3.8 Mooring of Vessels Alongside

If directed by the Harbour Master, the Master of a Vessel which is berthed at a wharf shall

permit other Vessels to moor or lie alongside that Vessel and give free passage to persons

and goods across and over the deck of that Vessel and to and from the wharf and any other

Vessel moored or lying alongside that Vessel.

3.3.9 Removal of Vessels

If directed by the Harbour Master, the Master of a Vessel shall remove the Vessel from the

berth or anchorage allocated to it in accordance with the directions of the Harbour Master.

3.3.10 Use of Propellers at Wharves

The Master of a berthed Vessel shall not cause or permit a propeller to be worked without

the prior permission of Harbour Control and if permission is granted, the Master shall notify

the Masters of Vessels at adjacent berths and the berth operator of his intention to work the

propeller. He must also ensure that the Vessels moorings are of sufficient quantity and in a

suitable condition for the operation, that there is no danger to boats or personnel in the

vicinity and there is no danger of causing any damage due to the working of the propeller for

the entire duration of the operation.

3.3.11 Watch to be on Deck

The Master, owner or agent of a Vessel shall ensure that sufficient competent persons are at

watch on deck at all times, unless suitable alternative arrangements to ensure security and

safety are in place, while the Vessel is alongside a berth.

3.3.12 Crewing of Vessels

The Master of the Vessel alongside a jetty shall ensure that there is sufficient crew available

on board to shift the Vessel if required.

3.3.13 Passenger Vessels at Anchor

The Master of a Passenger Vessel at Anchor is required to enter into a Declaration Of

Security (DOS) with the Port Security Officer (PSO) prior to entering Port. All security

arrangements are determined by the DOS. The provision of any passenger screening,

surveillance/monitoring will be undertaken by the Vessel. If the Master of a Vessel requires

a Water side Restricted Zone enforced, the Vessel is responsible for monitoring this zone.

Note: - Unauthorised persons are not allowed onto the jetty head during mooring and

unmooring operations. Western Port is subject to strong currents and sudden gusty gale

force winds, which may or may not have been predicted. Vessels have broken out from the

berth in such conditions through mooring lines being slack and/or winch brakes not

being fully applied.


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3.4 NAVIGATION WITHIN PORT WATERS

3.4.1 Traffic Control (For Hastings Harbour Control Procedure see Appendix 3)

(1) The Master of a Vessel shall not enter inwards, or depart from a berth or anchorage without

prior permission from Hastings Harbour Control. A dynamic under keel clearance of 0.6

metres or 10 % of maximum draft, which ever is greater, must be maintained by all Vessels

within Western Port.

(2) The Western Entrance channel from the FWB to Buoy No 13 is a two way traffic channel.

(3) The main buoyed channel in the North Arm between Buoys No 13 & 31 is a one way traffic

channel. Outward bound Vessels have priority. An inbound Vessel must not proceed past the

East Arm anchorage, unless asked to do so by Hastings Harbour Control.

(4) The Secondary Channel to the East of the Main Shipping Channel in the North Arm may be

used as a passing channel if required. Permission must be obtained from Hastings Harbour

Control prior to using the secondary channel.

(5) Vessels using the Secondary Channel must remain in the Main Channel as long as practical

and indicate with the appropriate sound signals when departing the Main Channel.

(6) The channel North of Buoy 31, leading to the Steel Wharves, is a one way channel and

departing Vessels have priority. Inbound Vessels should adjust their speed to pass the

outbound Vessel well south of Long Island Point Jetty.

(7) Vessels proceeding to the Steel Wharves should give as wide a clearance as possible to Long

Island Point Jetty and proceed at the slowest speed possible commensurate with safety when

any other Vessel is lying alongside the Jetty at Long Island Point.

(8) Vessels proceeding to the Steel Wharfs must stay within the 9.1 meter channel North of

Buoy no 31. Vessels that want to proceed outside the 9.1 m channel must obtain prior

permission from Hastings Harbour Control.

(9) The Eastern Entrance to the Steel Wharves swing basin between buoys No.33 and No. 35

has a minimum water depth of 7 metres and is subject to strong tidal sets. Vessels using this

entrance must inform Hasting Harbour Control prior to entering Port Waters.

(10) Vessels that intend proceeding North of Buoy 31with a draft of 8.5 m or over must get

permission from Hastings Harbour Control prior to proceeding North of Sandy Point.

(11) Vessels with arrival or departure draughts in excess of 13.0 metres will consult with the

Harbour Master prior to entering Western Port. For such vessels, permission will only be

granted to enter Western Port if their intended maximum drafts permit safe, tide assisted

transit of Port Waters.

(12) Masters of Vessels which want to pass other Vessels within Port Waters must do so only

after prior agreement with the other Vessel and Hastings Harbour Control.

(13) It is the responsibility of all Vessels in Western Port to monitor the weather and ensure that

the Vessel’s safety is monitored at all times while in Western Port.


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(14) The Master and Owner of any vessel entering Western Port must comply with all of the

requirements outlined in the ‘Port Standards & Procedures” and the “Port Operations

Handbook” which include the Harbour Masters Directions. These documents can be

downloaded from the Patrick Ports Hastings website or a copy may be obtained directly

from the Harbour Master. All users of Western Port are reminded that the breaking of any

Direction made by the Harbour Master is an offence under Victorian Legislation.

(15) The Master and Owner of any vessel entering Western Port must not interfere with, come

into contact with, approach or cause any damage to any Navigational Aid, or structure

associated with the safe Navigation of Vessels in Western Port. No person or vessel is

allowed to pass under any of the jetties in Western Port without the permission of the

Harbour Master.

(16) No person or vessel is to interfere with the safe navigation of a vessel in Western Port and it

is forbidden to approach or pass under a vessel in Western Port without the permission of

the Master of that vessel.

3.4.2 Declared Depths

The declared depths in the channels are listed below. Consultation with the Harbour Master

is required if the Master of a Vessel is in doubt as to her maximum allowable draught or if

the Vessel requires tidal assistance to transit Port Waters. These declared depths are reduced

if there is a negative tide or tides are lower than predicted.

(a) Declared depth in the Main Channel from Fairway Buoy to No. 13 Buoy

metres with no tide - 14.9 meters

(b) Declared depth in the Main Channel from No. 13 Buoy to No 31 Buoy

meters with no tide – 14.3 Meters

(c) Declared depth in the main Channel between No 31 Buoy and No 35 Buoy

9.1 metres with no tide.


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3.4.3 Under keel clearance

While in Western Port, the Master of a Vessel is at no time to allow the dynamic under keel

clearance of the Vessel to fall below 0.6 meters or 10% of the Vessels maximum draught,

which ever is greater

Masters of Vessels transiting the channels north of Sandy Point using the maximum

allowable depths above are required to reduce their Vessels speed to minimise the effects of

squat.

Masters of Vessels transiting the Steel Wharves Channel using the maximum allowable

depths above should keep their speed to a minimum to eliminate the effects of squat

Masters should be aware that meteorological conditions can adversely impact predicted tides

by more than half a meter.

3.4.4 Vessels with drafts of 13.0 meters and over.

Vessels with draughts inwards or outwards of 13.0 metres or greater must advise the

Harbour Master at least 48 hours prior to arrival in Port Waters. Conditions of entry,

departure, berthing and unberthing for such vessels will be stipulated by the Harbour

Master on a case by case basis.

3.4.5 Speed of Vessels in Port Waters

The Master of the Vessel shall ensure that a safe speed is maintained at all times in order to

ensure the safety of his own vessel and other vessels navigating and working in the vicinity.

A safe speed is also one that takes into consideration, prevailing conditions such as, but not

limited to - squat, other Vessel traffic, Vessels alongside, Vessels at anchor, Vessels engaged

in diving operations etc.

3.5 Approaches to Port Waters

General traffic rules:-

(1) Vessels should contact Port of Hastings Harbour Control on VHF. Channel 14 one

hour prior to arrival at the Outer Pilot Boarding Ground in position approximate 38º

32.7’ S, 145º 01.8’ E (3.5 miles south of West Head) for pilot boarding instructions

and/or traffic movement instructions.

(2) Vessels should not proceed to the north of the Outer Pilot Boarding Ground unless

instructed by Harbour Control.

(3) An alternate Boarding Ground for use by ships of up to 9.75 m draught is situated

east of Flinders Jetty in position approximate 37º 28.3’ S, 145º 04.6 E. A yellow

buoy showing a yellow light flashing every 4 seconds (flash 1 second, eclipse 3

seconds) marks its centre.

NOTE: Vessels are NOT to use the alternate Pilot boarding ground mentioned above in

3.5 (3) unless directed by Harbour Control.


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3.6 Vessels engaged in Diving Activities

• No professional, commercial, recreational or maintenance related diving activities

are to be conducted within Port Waters without the prior permission of the Harbour

Master.

• Vessels or persons conducting diving activities in Western Port must also ensure that

appropriate signals indicating that diving activities are being conducted are

displayed.

• The Harbour Master must be informed immediately prior to commencement of

diving operations and also be informed on completion of the diving operation within

Port Waters.

• Diving operations must not be conducted unless the above criteria are complied with.

3.7 SMALL VESSELS

3.7.1 Navigation of small Vessels

(1) The Master of a Vessel less than 35 metres in length (other than a port working Vessel) shall

ensure that the Vessel keeps out of the way of:-

(a) Vessels more than 35 metres in length

(b) A tug or line boat assisting the movement, berthing or unberthing of another Vessel.

Note; If in doubt the Master should assume the other Vessel’s length is more than 35 metres and

keep out of the way

(2) The Master of a Vessel less than 35 metres in length (other than a port working Vessel) must

not:-

(a) Anchor in a channel.

(b) Approach within 100 metres of an oil jetty and/ or tankers berthed at oil jetties in

compliance with the waterside restricted zones declared under the Maritime

Transport and Offshore Facilities Security Act.

(c) Navigate Port Waters while taking part in any regatta, contest or race or other event

unless the Harbour Master has been advised of the event taking place.

Note. The Harbour Master requires notification of aquatic events which take place in the Port

Waters. The notification of an event to the Harbour Master must be in the form “Aquatic

Events Notice” as posted on the Patrick Website (http://asciano.com.au/patrick/ports)

Copies of this form can also be obtained by contacting Hastings Harbour Control.

(3) The Harbour Master may at any time suspend or cancel any aquatic event in Port Waters in

the interest of safety or efficient commercial operations.


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4 SAFETY AND ENVIRONMENTAL REQUIREMENTS

4.1 ENVIRONMENTAL PROTECTION

4.1.1 Statutory Provisions and conventions

The Environment Protection Authority (EPA) is the statutory body having primary

responsibility for the enforcement of environmental protection laws in Port Waters.

4.1.2 Ballast water

Vessels wanting to discharge ballast require EPA (Domestic trade) or AQIS (International)

approval prior to arrival in the port. Only clean ballast from segregated ballast tanks is

permitted to be discharged into Western Port, i.e. no ballast water from any tank capable of

carrying oil is permitted to be discharged into Western Port notwithstanding the cleanliness of

the tank or the previous cargo carried in the tank.

4.2 Port of Hastings Requirements

Patrick Ports Hastings is strongly committed to the protection of the marine environment and

to cooperation with the EPA. Without limiting or detracting from any wider environmental

provisions or requirements, Patrick Ports Hastings requires the Master of a Vessel within

Western Port to:-

(a) Comply with the requirements of POWBONS, MARPOL, State Environment

Protection Policy (Victorian Waters) and all relevant legislative requirements

for the protection of the environment within Western Port

(b) Comply with the requirements of Patrick Ports Hastings Safety and

Environmental Plan (SEMP).

(c) Not cause or permit refuse or marine pollutant of any kind to be discharged

from the Vessel into Port Waters.

(d) Not cause or permit a person to pump or discharge any oil, oily water, spirit

or any flammable liquid into Port Waters or to release by venting into the

atmosphere above Port Waters any noxious or hazardous fumes or gas.


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4.3 DANGEROUS GOODS

4.3.1 Containerised Dangerous Cargo

As containerised dangerous goods are not handled through the Port of Hastings on a regular

basis; Masters, Owners and Agents should contact the Harbour Master for current

requirements as these shipments are handled on a case by case basis.

4.3.2 Bulk Liquid Dangerous Cargo

Vessels loading or unloading bulk liquid dangerous cargo are to comply with the procedures

and requirements of all current legislative requirements.

Patrick Ports Hastings requires notification of the intention to load or discharge dangerous

cargo including manifest details which must be lodged with the Harbour Master at least 48

hours prior to ship’s arrival. (see section 1.6.3)

4.3.3 Gas Freeing and/or Tank Washing

(a) Vessels engaged in gas freeing or tank washing whilst at berth are to comply

with the requirements of the Port of Hastings and the terminal.

(b) Generally, the planning for gas freeing and or tank washing is discussed on arrival at

the berth whilst undertaking the Ship/Shore Check List and Exchange of Information

briefing. The timing and process of these operations are agreed with the Harbour

Master and Loading Master

4.3.4 Information relating to acceptance of large Vessels into the Port of Hastings

The following parameters should be used by ship charterers and agents as a general guide to

determine the acceptability of tankers into the Port of Hastings.

1. Deadweight tonnage of 100,000mt

2. LOA to 300m.

3. Draught up to 13.0 m.

4. Distance from manifold centreline to waterline:

16.0m at Crib Point jetty

17.5m at Long Island Point jetty

5. Distance from manifold flange to ships side:

Minimum 1m - Maximum 5m

Note – Irrespective of the information provided above in 4.3.4, consultation

with the Harbour Master is required prior to the acceptance of any Vessel over

100,000 Displacement or having a draught of over 13m into Western Port.


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4.3.5 Additional requirements for ships conveying dangerous substances/oil in bulk.

(1) Declaration prior to arrival

The Master of a ship capable of carrying liquid Bulk Dangerous Substances or Oil in bulk,

other than oil fuel used for the propulsion or operation of the ship, shall ensure that

Harbour Control is advised, in writing, with answers to the Tanker Declaration in Section

1.6.3 at least 48 Hours prior to arrival in port.

(2) Ship/Shore Checklist

A ship/shore safety checklist (as per the latest ISGOTT Edition, as amended) is to be

completed prior to commencement of operations by a representative of the Ship and

Terminal. The DHM will issue a signed Permit to Transport, Handle Dangerous Goods on

satisfactory completion of the Ship/Shore safety check list.

(3) Emergency documents

The Master of the ship having on board or intending to load liquid bulk dangerous

substances shall prepare the following documents and deliver them to the DHM for

placement in the emergency document box at the jetty gate:-

(a) Material Safety Data sheet for the cargo on board or to be loaded;

(b) A current crew list

(c) General arrangement plan of the ship, and

(d) A cargo plan and transfer arrangements.

(4) Alternative access to ship

The Master shall ensure that:-

(a) The outboard accommodation ladder is turned out and rigged ready for immediate

lowering;

(b) The outboard lifeboat is at the embarkation deck and is ready for immediate

lowering:

Note Where it is not possible to turn out the outboard accommodation ladder a pilot ladder

shall be rigged overside in its place.

(5) Anchor ready for letting go

The Master shall ensure that immediately after the ship is secured at the berth the outboard

anchor is walked back clear of the hawse pipe and is kept ready for letting go.


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(6) Towing wires (Fire Wires)

Fire wires are no longer required. However if the Master of a vessel in Western Port requires

them, wire hawsers of adequate strength to allow the ship to be towed from the berth are to

be placed over the outboard side at the fore and aft ends of the ship.

(a) Such wires shall have an eye in the outboard end, be made securely fast to the ship at

the inboard end & shall be tended and adjusted to remain within 1 metre of the water level

to meet changes in the draught of the ship;

(b) In order that sufficient wire can pay out to enable the tugs to tow effectively, 60

metres of slack wire or such other lengths as required by the DHM shall be retained

between bollard and fairlead; and,

(c) To prevent the slack wire from running out, it shall be stopped by a rope yarn or

other easily broken means.

(7) Fire precautions

(a) Ship's fire fighting appliances, including main & emergency fire pump shall be ready for

immediate use as required by ISGOTT (Latest edition, as amended) and the Vessel’s

management procedures. Pressure shall be maintained on the fire main whilst alongside.

(b) A fire hose supplied by the ship is connected between the fire hydrant nearest the

gangway of the ship and a fire hydrant on the berth

Note Where the ship & berth connections are incompatible, an International Fire

Connection supplied by the ship is connected to the shore hydrant.

(c) No person shall, except in an approved location:-

(i) Smoke or have in his possession or under his control any matches, fire or

other means of ignition or any light other than an approved safety lamp;

(ii) Create any spark, fire or flame or use any telephone, tool, electrical apparatus

or other equipment capable of creating any spark, fire or flame

(d) The Master is responsible for ensuring that shore fire fighting arrangements are

understood on board.

(8) State of readiness

Whilst a ship is berthed at a tanker terminal, its boilers, main engines, steering machinery

and other equipment essential for manoeuvring shall be maintained in a state of readiness so

as to permit the ship to move from the berth at short notice.


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(9) Weather precautions

Operations shall be stopped during severe electrical storms, periods of high wind or during

still air conditions, at the discretion or either the Harbour Master, Vessel’s Master, Berth

Operator or Port Operator Representative. When operations are stopped, all tank openings

and cargo valves shall be closed. All vessel’s Masters are required to and are responsible for

monitoring the weather at all times while within Western Port

(10) Receipt and display of port information

Transfer operations shall not begin until:-

(a) The Master has signed a letter which acknowledges possession of safety

requirements and of pertinent terminal and port information;

(b) Notices in the appropriate language bearing the words:

NO ADMITTANCE EXCEPT ON BUSINESS

SMOKING AND NAKED LIGHTS STRICTLY PROHIBITED

have been displayed in prominent positions on board, including access to the ship;

(c) The Master or his representative has signed the Safety Check Lists with the Berth

Representative certifying that all necessary valves ashore and on board are properly

set; that the agreed signals and procedures are understood and that all other matters

relating to safe operations are being carried out.

(11) Emergency telephone

A telephone will be installed on board any ship berthed at the tanker terminals. STD

(Subscriber Trunk Dialling) or ISD (International) is not available from these

telephones.

Note - This telephone is for emergency communications, communication with the

terminal and ship’s husbandry use only.

(12) Ships visitors

Persons other than the ship's crew and persons actually engaged in the work of loading or

unloading Dangerous Goods or Oil in Bulk shall not be allowed on any ships without the

written permission of the berth operator and the consent of the Master of such ship


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4.3.6 Ship to ship transfers (Petroleum or Liquefied Gas)

The Master of a Vessel in Western Port shall not cause or permit a ship to ship transfer to or

from the Vessel unless the written permission of the Harbour Master has been obtained; and

(a) The Vessels involved in the operation must be compatible

(b) Vessels involved ensure the provision of appropriate fendering.

(c) Pre-planning to cover navigational, operational and safety aspects to be held between

Representatives of the Harbour Master, Pilots and Operators of both Vessels

(d) The requirements of the International Safety Guide for Oil Tankers and Terminals

and, the Ship to Ship Transfer Guide (Petroleum) or (Liquefied Gas) are followed

(e) The receiving tanker will be in all respects ready to load prior to the Vessels coming

alongside each other.

(f) Pre-washing and/or flushing of tanks is not permitted once Vessels secured

alongside each other.

(g) Satisfactory communication skills along with a competent and experienced crew.

(h) The Harbour Master may require a representative in attendance during mooring &

transfer.

(i) Oil pollution, emergency management and security arrangements must be decided

upon for the proposed operation

(j) A comprehensive risk assessment has been carried out and signed off on by all

parties involved in the proposed operation

Not withstanding the above provisions, the Harbour Master may monitor safety and pollution

prevention requirements during the transfer operations.


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4.3.7 Bunkering

Bunkering must not be carried out in Port Waters without the written permission of Hastings

Harbour Control which must be obtained by Submitting the “Dangerous Goods Permit”

form which is available on the Patrick Website. It can also be obtained from Hastings

Harbour Control.

In addition, the following requirements apply prior to and during bunkering operations.

The Master or agent of a Vessel intending to take bunkers while in Port Waters shall

notify Harbour Control in writing or by email. The notification shall include:

• Name of Vessel

• Name of berth bunkering will take place

• Quantity and type of bunkers

• Anticipated start date/time & anticipated finish date/time.

• The Master of a Vessel must not carry out bunkering in adverse weather conditions

• There has been an exchange of all relevant information between the Vessel and all

parties involved in the bunkering operation.

• The bunker hose(s) are of sufficient length and are in good condition and in test in

accordance with the appropriate Australian standard and the test certificate(s) are

available on request.

• All bunker hose connections have a good seal and a tightened bolt is used in every bolt

hole of the bunker hose connection flanges.

• Effective communications are established between Vessel and all parties involved in

the bunkering operation.

• There is safe access between the barge/truck and the Vessel.

• An effective deck watch is maintained.

• The pumping rate has been agreed.

• An emergency shut-down procedure has been agreed.

• Fire fighting equipment on board & ready for immediate use.

• Scuppers on barge/jetty and Vessel are closed off or sealed.

• Unused cargo connections are blanked.

• Unused valves are closed.


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• Compliance with naked light requirements.

• Provision for emergency escape.

• Emergency pump stops are operational.

• Window type air conditioners disconnected.

• Drip trays are in place

• Absorbent material is on site.

• A fire hose is connected to the shore using an international shore connection.

If any of the above requirements cannot be complied with, bunkering operations must

not commence or, if during the course of bunkering cease to be complied with, then

bunkering must stop immediately.

(2) If a bunker spillage occurs the following actions are to be implemented immediately:

(a) Cease bunkering operations

(b) Take measures to stop or limit the spillage

(c) Notify Harbour Control

(d) Provide formal notification of a pollution incident

(3) On completion of bunkering equipment is to be disconnected and care is taken to

avoid spillage.

(4) Harbour Control is to be advised promptly of commencement and completion times.

The Harbour Master may monitor pollution prevention requirements at any time.


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4.4 Entry into confined spaces/cargo tanks

When personnel are required to enter a cargo tank or other confined space that has

previously held a bulk dangerous cargo or where the condition of the atmosphere is

not known, the following procedures shall apply: -

(1) Where a member of the ship’s crew is required to enter a cargo tank or confined

space, the entry procedure must be fully documented with the ship’s own operating

procedures & in accordance with guidelines such as in the latest edition of ISGOTT.

(2) Where a person other than a member of the ship’s crew is required to enter a cargo

tank or confined space, an independent chemist must issue a gas free certificate for

the particular cargo tank or confined space, approving it Safe for Entry.

4.5 Hot work on Vessels in Western Port

Hot work in the Port of Hastings requires a permit to be issued by Harbour Control. Hot

work is not to commence prior to a permit being issued by Harbour Control.

Hot work on board that involves ship’s crew only must be fully documented and conducted

in accordance with well established guidelines such as in the latest edition of ISGOTT and

the ship’s own operating procedures.

Hot work done with the assistance of a person who is not a member of the Vessel's crew

must be carried out by a suitably qualified person with who is covered by all statutory and

commercial insurance requirements.

If the work is to be carried out in a confined space the requirements for entry into a confined

space or cargo tank also apply.

In addition, hot work is not to be commenced prior to a gas free certificate being issued by a

suitably qualified person stating that the area is "Safe for Hot Work". Depending on the type

of ship and area that the hot work is to be conducted in, a gas free certificate by an industrial

chemist may be required, prior to a permit being issued by Harbour Control.

4.5.1 At Anchor

In addition to the requirements of 4.5 above, if hot work is to be carried out at anchor with

the assistance of a person who is not a member of the crew, a boat must be kept on standby

for transfer of persons ashore in case of an emergency.

4.5.2 Hot work at berth

In addition to the requirements of 4.5 above, hot work must not take place on board a Vessel

at a berth without the permission of the Berth Operator.


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4.6 HULL CLEANING

4.6.1 Background

In recent years much attention had been focused on the introduction of exotic marine

organisms via ship’s ballast. Another way of transporting exotic marine organisms is via a

ship’s hull.

To minimise the risk of further exotic organisms establishing in Victorian waters, the

following Code of Practice for Hull Cleaning has been established in consultation with the

Environment Protection Authority and Australian Quarantine Inspection Service.

Application

(1) These requirements shall apply in Western Port.

(2) These requirements are to be used in conjunction with any relevant EPA requirements.

4.6.2 Code of Practice for Hull Cleaning

(1) No part of a Vessels hull is to be cleaned without obtaining written permission

from the Harbour Master.

(2) In-water hull cleaning or polishing of ship’s propellers is prohibited, except under

exceptional circumstances and prior written permission must be obtained from

the Harbour Master.

(3) The cleaning of sea chests, sea suction grids and other hull apertures may be

permitted provided that any debris removed (including encrustation, barnacles, and

weeds) is not allowed to pass into the water column or fall to the sea bed and subject

to any other conditions attached to the permit. An application seeking permission to

carry out this work must be lodged with the Harbour Master at least five (5) working

days prior to commencement of the anticipated start date. Such application will detail

how encrustations, barnacles and other debris will be contained and or collected for

disposal as well as the method of disposal.


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4.7 WASTE DISCHARGES & GARBAGE

4.7.1 General Prohibition

(1) Discharge into Port Waters or upon any wharf pier or jetty of ships refuse, rubbish,

offensive liquid or other waste matter is prohibited.

(2) Sewage must be retained on board unless disposed of in compliance with EPA

requirements. Sewage collection is available, arranged through agent.

(3) Garbage collection is available, arranged through agent.

(4) Prescribed wastes may only be disposed of in accordance with EPA Regulations

(5) Work that involves atmospheric pollution, such as sand blasting, is not permitted

(6) Work that involves noise that exceeds EPA regulations is not permitted

4.7.2 Collection Procedures

(1) Containers used for the collection of ship’s garbage and discharge ashore must be in

sound condition, i.e., containers must not be perforated to allow drainage of liquids

onto either the wharf or spring-fendering.

(2) Tail ropes when in use should be affixed in a manner, which does not require

perforation of the drum type container.

(3) In order to avoid inadvertent contamination of the wharves or Port Waters garbage

containers should be placed inboard and in a position on deck where facilities are

available for discharge from the ship to the refuse removal vehicle.

(4) It is the responsibility of the ship to deliver garbage to the refuse removal vehicle.

(5) Garbage containers must be discharged only at the time when a refuse removal

vehicle is in attendance.

(6) Attention is drawn to the Quarantine requirement that all ship’s garbage containers

are to be covered with a well fitting lid.

(7) An approved garbage collection service provider must be used when garbage is to be

removed from a Vessel in Western Port.


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4.8 Immobilisation of main engines

The Master of a Vessel which is within Western Port must not cause or permit any

immobilisation or repairs to engines or other repairs that immobilise the Vessel to be carried

out without the prior permission of the Harbour Master. When the Vessel is berthed at any

wharf, the permission of the Port Facility Operator must also be obtained. If a Vessel wants

to immobilise while at anchor, it may be necessary to have a tug standing by at the Vessels

expense. The decision to have a tug on standby will be made by the Harbour Master or his

representative on a case by case basis.

4.9 Discharging flares, rockets or explosives

A person must not, whilst on board any Vessel within Port Waters, discharge or use any gun,

firearm, flares, rockets or other explosive without the prior written permission of the

Harbour Master except in an emergency.

4.10 Vessels engaged in diving operations

The Master of a Vessel underway or at anchor in the Port Waters must not without the prior

permission of the Harbour Master allow any professional, commercial or recreational diving

activities to be conducted.

4.11 Application for regattas, boat races etc.

Notice pursuant to paragraph 3.7.1 must be lodged with the Harbour Master not less than 5

working days before the event. An “Aquatic Event Notification” form can be downloaded

from Patrick Ports Hastings website http://asciano.com.au/patrick/ports or obtained by

contacting Hastings Harbour Control.

The notice must contain:-

(1) Name, telephone contact and facsimile number of the organisation or person

organising the event.

(2) The proposed start and finish dates and times of the event.

(3) The approximate number of boats expected to take part.

(4) The size and type of boats expected to take part.

(5) The course and waypoints for the event.

(6) Communication methods.

(7) Details of any waivers sought in relation to the provisions of this Handbook

for Vessels participating in the event.


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5.0 EMERGENCY MANAGEMENT PROCEDURES

5.1 Marine Incidents

Powers of the Harbour Master

The Harbour Master may give directions prohibiting the entry into or requiring the removal

from Port Waters of any Vessel that the Harbour Master has reasonable cause to believe is

unseaworthy, or in danger of sinking and causing an obstruction to navigation in those

waters, or is in imminent danger of causing damage to the marine environment or property.

5.2 Port of Hastings Emergency Management Plan

(1) The Port of Hastings Emergency Management Plan details agreed arrangements for

the prevention of, response to and recovery from emergencies that could occur within

the Port of Hastings. The Plan is underpinned by local Municipal Emergency

Management arrangements. This will ensure the response to an emergency with the

Port of Hastings is a cooperative one and conducted with a coordinated approach

from the Port community and outside agencies.

(2) The plan may be activated at any time by the Harbour Master or an officer authorised

by the Harbour Master.

(3) Management and combat of the emergency may involve relevant authorities such as

Police, Water Police, Country Fire Authority, State Emergency Service, the Marine

Safety Victoria, the Environment Protection Authority and the Master of the Vessel

involved. Organisations such as Tyabb Airfield, ESSO, BLUESCOPE, UNITED and

other industries, local Municipal Authorities, and ship’s agents may be affected and

called on for assistance.

(4) The Master of a Vessel in respect of which the emergency plan may be invoked, or

who observes any incident which may call for combat action, should communicate

with the Duty Harbour Master who will take appropriate action as detailed in the Port

Emergency Management Plan. The cooperation of Masters is requested to stabilise

and contain emergencies at the earliest possible moment.

(5) Masters of Vessels carrying commodities which present particular hazards should

determine with Hastings Harbour Control, at least 48 hours prior to arrival, the action

to be taken in the event of an emergency arising during the Vessel’s stay in Port. This

information will then be recorded and available for the use of combat authorities.


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5.3 Reporting of Incidents in Port Waters

In the event of the occurrence of any incident that is likely to affect navigation in Port

Waters or cause Marine Pollution, any person causing or observing such incident should, as

soon as possible, provide as much information as available and applicable to Hastings

Harbour Control. The template below may be used to provide this information to the

Harbour Master.

To: Harbour Master - Port of Hastings

Name of Vessel…………………………… Port of Registry……………………………

Official No. ………………………………... Gross Tonnage…………………………….

Type of Vessel…………………………….. Name of Master…………………………...

Name, address and contact number of Owner……………………………………………..

Name, address and contact number of Agent………………………………………………

Classification Society………………………………………………………………………

Nature of Cargo……………………………………………………………………………..

Number of Crew…………………………… ………………………………………………

Number of Passengers………………………………………………………………………

Date & Time of Incident…………………………………………………………………….

Location of Incident……………………….... ……………………………………………..

Arriving or Departing ………………………………………………………………………

Draught (Fore & Aft)………………………………………………………………………..

Details of Incident ………………………………………………………………………….

………………………………………………………………………………………………

………………………………………………………………………………………………

………………………………………………………………………………………………

Note: Masters should note that Transport Safety Victoria (TSV) may conduct an investigation

following any incident involving a vessel in Western Port. The occurrence of any incident on

board a vessel in Western Port must be notified immediately to The Harbour Master.


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5.4 MARINE POLLUTION

5.4.1 Western Port Region Marine Pollution Contingency Plan (WPRMPCP)

(1) The WPRMPCP is prepared by the Regional Marine Pollution Committee to the

requirements of the Victorian Marine Pollution Contingency Plan (VICPLAN),

which is in turn established under the authority of the Administrative Arrangements

of the National Plan to Combat Pollution of the Sea by Oil. (National Plan).

(2) VICPLAN is an integral component of the Victorian State Emergency Response

Plan.

(3) Patrick Ports Hastings has been designated under VIC Plan as the Lead Agency for

initial response to marine pollution on the Victorian coast between Cape Schanck

and Wilsons Promontory.

5.4.2 Mandatory Notification (Marine Pollution)

All marine pollution events between Cape Schanck and Wilsons Promontory (including the waters within Western Port) must be reported to the Harbour Master on 0429 008 812 or the Duty Harbour Master on 0428 549 235 as soon as possible.

Additionally, in the event of a discharge or probable discharge from a Vessel within the area

described above the Master must:-

(1) Take immediate steps to prevent further discharge of the pollutant and to contain it

within the vicinity of the ship.

(2) Make an immediate report to Hastings Harbour Control, the DHM or the Harbour

Master by telephone or VHF radio on the numbers/frequencies listed in Appendix 1

(3) The report should contain the following information as relevant.

(a) Name, radio call-sign and flag of ship.

(b) Frequency or frequencies of radio channel or channels monitored.

(c) Name of owner and address, telex, facsimile and telephone number of

principal place of business of owner.

(d) Name, address, telex, facsimile and telephone number of principal place of

business of the charterer, manager or operator of the ship or the agent in

Australia of the charterer, manager or operator of the Vessel.

(e) Type of ship (eg oil tanker, chemical tanker, dry cargo ship) and gross

tonnage.


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(f) Date and time (state whether UTC, EST or Daylight Saving EST) of the

occurrence of the incident.

(g) A description of the incident including any damage sustained.

(h) The position, course and speed of the ship at the time of the incident.

(i) The technical name (or, where the technical name is not known, the trade

name) UN number, Classification in the International Maritime Dangerous

Goods (IMDG) Code (where applicable), name of the manufacturer, quantity,

concentration, of the oil or oily mixture discharged or likely to be

discharged into the sea.

(j) Type & quantity of cargo carried, including details of harmful substances

carried.

(k) Ability to transfer cargo and ballast.

(l) Assistance which has been requested from or which has been provided by

others.

(m) Cause of the discharge.

(n) Whether the discharge is continuing and the approximate quantity discharged.

(o) Weather, sea and current conditions in the vicinity of the discharge.

(p) Where applicable, an estimate of the discharge movement and the surface

area of the discharge.

(q) Actions being taken with regard to the discharge and the movement of the

ship.

Note – The Harbour Master must be advised in all instances of marine pollution as this is a

statutory requirement. However, reporting to the Harbour Master does not relieve the

Vessels Master of his obligation to report to all other relevant authorities.

5.5 Emergency Contact Numbers

Police/Fire brigade/Ambulance/Marine Rescue 0 0 0

Hastings Harbour Control 0428 549 235

Harbour Master 0429 008 812


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6.0 PORT SECURITY

6.1 Information and obligations

Introduction

The Port of Hastings is a security regulated port as set out in the Maritime Transport and

Offshore Facilities Security Act 2003 as amended and its associated regulations.

Operators or other stakeholders in the Port of Hastings as well as operators of Australian or

foreign registered ships who are unsure of their obligations under the Maritime Transport

Security Act should seek advice from the Office of Transport Security at:-

Mailing Address Office of Transport Security

Department of Transport and Regional Services

GPO Box 594

Canberra ACT 2601

Office Address Office of Transport Security

Department of Transport and Regional Services

111 Alinga Street

Canberra ACT 2601

Operations Centre Tel: 1300 307 288

Email [email protected]

Website www.infrastructure.gov.au

6.2 Port Security Officer

A Port Security Officer (PSO) has been appointed for the Port of Hastings. Contact details

for the PSO are set out below:-

Address Stony Point Depot

Stony Point Road

Crib Point

Victoria 3919

Mailing Address PO Box 204

Crib Point

Victoria 3919

Telephone Office

Mobile

Alternate

03 5983 9406

0429 008 812

0428 549 235

Email

Alternate Email

[email protected]

[email protected]


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6.3 Harbour Master

The Harbour Master may, at any time and for any period of time restrict entry to the port for

all or any Vessels in the interests of Port security. Such restriction will include any Vessel

which does not meet the requirements of the International Ship and Port Facility Security

(ISPS) Code.

6.4 Port Security Committee

A Port Security Committee has been established in the Port of Hastings.

All enquires to the Port Security Committee should be directed to the Port Security Officer

6.5 Responsibilities

It is the responsibility of the Port Facility Operators and Port Service Providers within the

security regulated Port of Hastings to submit to the Australian Department of Transport and

Regional Services maritime security plans in accordance with the Maritime Transport and

Offshore Facilities Act 2003 as amended and its associated regulations.

A Port Facility is described as an area of land or water within a security regulated port

(including buildings, installations or equipment in or on the area) used either wholly or

partly in connection with the loading or unloading of ships.

A Port Service Provider is one of the following:-

• Tug/towage operator

• Bunker barge operator

• Lighter operator

• Pilot boat operator

• Line Handling operator.

Self identification forms to enable entities to identify whether they are required to submit

Maritime Security Plans to the Office of Transport Security for approval can be obtained from

the Department’s internet site

Operators of Australian or foreign registered ships should contact Office of Transport Security in

order to ascertain their requirements.


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6.6 Levels of Security Alert

In line with the International Ship and Port Facility Security (ISPS) Code December 2002,

the following three security levels have been adopted by the maritime industry:-

(a) Security Level 1 –Normal. The level for which standard security measures shall

be maintained at all times.

(b) Security Level 2 - Heightened The level for which appropriate additional security

measures shall be maintained for a period of time as a result of heightened risk of a

security incident.

(c) Security Level 3 – Exceptional. The level for which further additional security

measures shall be maintained for a limited period of time when a security incident

is probable or imminent, although it may not be possible to identify the specific

target.

In addition to these the Commonwealth of Australia has four (4) security levels of alert. The

following table shows the correlation between Commonwealth levels & ISPS Code levels.

Commonwealth Levels of Alert ISPS Code Levels of Alert

Low Security Level 1

Medium Security Level 1

High Security Level 2

Extreme Security Level 3

Note - The Port of Hastings always refers to the ISPS Code levels of Alert.

6.7 Notification of Security Alert Level

The Security Level for the Port of Hastings will be notified via the HM, DHM or Hastings

Harbour Control.

6.8 Declarations of Security

Ship Security Officers seeking a Declaration of Security (DOS) need to contact either the

Port Security Officer, Port Facility Security Officer for their berth or the Port Service

Provider servicing their ship depending on the circumstances. Contact details for the

relevant security officer can be obtained from the Port of Hastings Harbour Control.

Note (a) Long Island Point and Crib Point oil jetties facilities require a DOS

between all Vessels at their respective berths.

(b) Passenger ships requiring to anchor must exchange a DOS with the Port

Security Officer prior to the Vessels arrival.


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6.9 Ship Security Certificates

At Security Level 1, Vessels entering the Port Waters of the Port of Hastings are required to

provide the DHM, on request, with the following:-

(a) A valid International Ship Security Certificate

(b) A statement of compliance with the ISPS Code

(c) A Declaration of Security when required.

This information is expected to be provided through the ship’s agent in advance of arrival of

the Vessel in port. Failure to provide the information on request may result in the Vessel

being denied entry to the port by the Harbour Master or entry being delayed.

In addition to the above information, more detail may also be required from Vessels at

Security Levels 2 & 3. The frequency of such requests at shall be based on risk and shall be

at a frequency recommended by the Port of Hastings Port Security Committee.

The Harbour Master can restrict entry to the port for any or all Vessels based on security or

safety grounds. Such restrictions will be communicated to the ship’s Master or agent either

verbally or in writing or to all Vessels by a Notice to Mariners.

6.10 Restricted Zones

In accordance with the Maritime Transport and Offshore Facilities Security (MTOFS) Act

2003 as amended and its associated regulations, a number of land-side and water-side

restricted zones exist within the Port of Hastings.

Land-side restricted zones are in place:-

(a) At all times at the oil jetties.

(b) At the Steel Wharves when there is a vessel alongside.

Water-side restricted zones are in place all the time at the oil jetties within 100 meters

of the jetty or Vessel alongside the jetty and all Port Waters at Security Level 3

Note Unauthorised access to a land-side or water-side restricted zone is an offence under the

MTOFS Act and severe penalties apply.

6.11 Reporting of Security Breaches or Suspicious Behaviour

Ship’s Masters, all operators and other stakeholders in the Port of Hastings must report all

breaches of security, criminal activity or suspicious behaviour. Immediate reports of security

breaches, criminal activity or suspicious behaviour should be made to:-

Victoria Police emergency number 000

and

Port of Hastings Harbour Control 0428 549 235


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7.0 APPENDICES

APPENDIX 1 - CONTACT NUMBERS

TELEPHONE NUMBERS

Patrick Ports Hastings Office (03) 5983 9406

Hastings Harbour Control 0428 549 235

EMERGENCIES 000 and Harbour Master on 0429 008 812

Water Police 1800 135 729

Police Hastings (03) 5970 7800

Hospital Frankston (03) 9784 7777

Police Frankston (03) 9784 5555

BlueScope Hastings Main Gate (03) 5979 6106

BlueScope Hastings Jetty Gate (03) 5979 6109

ESSO Hastings Office (03) 5970 7500

ESSO Hastings Jetty Gate (03) 5970 7560

ESSO Hastings Jetty Operator (03) 5970 7561

United Hastings Office (03) 5979 7177

United Hastings Jetty Gate (03) 5983 6455

SHIP TELEPHONE NUMBERS

Crib Point Jetty 0407 685 180 POH Ships Phone

Long Island Point Jetty 0407 845 057 POH Ships Phone


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APPENDIX 2 - CHARTLETS NORTH ARM – Between Stony Point and the Steel Wharves

Not to be used for navigational purposes


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BLUESCOPE STEEL WHARVES & SWING BASIN Not to be used for navigational purposes


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LONG ISLAND POINT JETTY and SWING BASIN Not to be used for navigational purposes


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CRIB POINT JETTIES and SWING BASIN



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STONY POINT JETTY & APPROACH Not to be used for navigational purposes


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Western Entrance & Cowes Anchorage



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Appendix 3 - Hastings Harbour Control Procedures

Hastings Harbour Control

Mission Statement

Patrick Ports Hastings is committed to facilitating the safe, efficient, environmentally responsible and commercially viable use of the “Declared Port Waters of the Port of Hastings” by Vessels using the berths at BlueScope Steel, Crib Point, Long Island Point, Stony Point and Anchorages within the Port of Hastings. Patrick Ports Hastings Harbour Control Service will have the “call-sign “Hastings Harbour Control”.

Categories of Vessels expected to comply

All Vessels that are required to submit an “Application to use Channel and Berth” to Patrick Ports Hastings must comply with the requirements of Hastings Harbour Control. Vessels which are not required to submit an “Application to use Channel and Berth” to Patrick Ports Hastings may be required to comply with requirements of Hastings Harbour Control at the discretion of the Harbour Master.

Note: For purposes of clarification;

Hastings Harbour Control is an information service. The ultimate responsibility for the safe navigation of a Vessel always remains with the Master of the Vessel.


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5) Harbour Control tasks and activities that Hastings Harbour

Control undertakes

(a) To collect, monitor and disseminate information on Vessel traffic movements within Port Waters by all means reasonably available.

(b) To collect and disseminate information from sources reasonably available on hazards to navigation and any other information likely to be of relevance to port users. (c) To provide pertinent information, such as tide and weather information, to port users on request and at the discretion of Hastings Harbour Control.

(d) To ensure, as far as reasonably practicable, that the quantity and quality of the information provided to port users is appropriate to

assisting Vessels in their shipboard navigational decision making. (e) To operate in conjunction with the Harbour Masters directions and the requirements of Patrick Ports Hastings.

6) Times of Operation

Hastings Harbour Control is made operational on an as required basis at the discretion of the Harbour Master. It usually operates from one hour prior to the expected time of arrival and 30 minutes prior to the expected time of departure of a Vessel that is expected to comply with Hastings Harbour Control requirements until the Vessel is berthed, anchored or has cleared Port Waters. Hastings Harbour Control is non operational and does not maintain a VHF listening watch at all other times.

Note: Hastings Harbour Control will not be operational for Vessels that

arrive earlier than their advised time of arrival or for Vessels at anchor. Hastings Harbour Control is contactable by telephone 24 hours a day, every day of the year, on 0428 549 235.


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7) Service Area

The area covered by Hastings Harbour Control shaded in blue in Figure 1 below


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Hastings Harbour Control Rules - Vessels that are expected to comply

with the requirements of Hastings Harbour Control must

a) Report to Hastings Harbour Control on Marine VHF CH 14, one hour prior to arrival at the outer Pilot boarding ground. Not proceed to the inner Pilot boarding ground unless authorised to by Hastings Harbour Control.

b) Not enter Port Waters until the Pilot has boarded unless authorised to do so by Hastings Harbour Control. The Pilot does not take charge of the navigation of the Vessel until such time as it is mutually agreed to between the Pilot and the Master of the Vessel. Report Pilot boarding & disembarking times to Hastings Harbour Control on Marine VHF CH l4.

c) Not arrive or depart from a berth or anchorage unless authorised to do so by Hastings Harbour Control.

d) Report to Hastings Harbour Control on Marine VHF CH l4, the time of passing the Fairway Buoy, inbound and outbound.

e) Report to Hastings Harbour Control on Marine VHF CH l4, the time of passing Sandy Point, inbound and outbound,

f) Only anchor in areas, specified on a case by case basis, by Hastings Harbour Control.

g) When anchoring or departing an anchorage, report the time and position of anchoring or the time of departing the anchorage to Hastings Harbour Control on Marine VHF CH l4.

i) Monitor Marine VHF Channels 08, 14 and 16 while underway, at anchor, lying alongside a berth and when carrying out cargo operations.

j) Report to Hastings Harbour Control discrepancies in aids to navigation or hazards to navigation that may be observed while in Port Waters

k) Report to Hastings Harbour Control deficiencies on the Vessel prior to entering Port Waters and deficiencies on the Vessel that develop after entering Port Waters

l) Comply with Harbour Masters Directions and relevant Port, State, National and International legislation and regulation.

m) While in Port Waters, at no time allow either the dynamic or static under keel clearance of the Vessel to fall below 0.6 meters or 10% of the Vessels maximum draught, which ever is greater. Vessels with draughts inwards or outwards of 13.0 metres or greater must advise the Harbour Master at least 48 hours prior to arrival in Port Waters.

port of hastings handbook and harbour masters directions ... · port of hastings operating handbook...

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