Policy of Simplifying of Birth Certificate

Service Procedure

In Sikka Distric - Indonesia

Petrus Poling Wairmahing

Regional Development Planning Board

Sikka Regency - 2010

1

Where is District Sikka...?

2

NTT

Sikka

Alok Barat

Alok

Alok Timur

Nelle Kang-ae Hewo-

kloang

WaigeteNita

Magepanda

Lela

Koting

Bola

Doreng

Mapitara

Waiblama

Talibura

Mego

Paga

Tanawawo

Kab. Flotim

Kab. Ende

Profile of District Sikka

Pulau Palue

Pulau Sukun Pulau Pemana

Pulau Besar

Kota Maumere

L a u t F l o r e s

Number of Sub-Districts : 21

Number of villages : 147 Desa & 13 Kel.

Populations : 295.134

Population Density : 170,41/km2

Number of Poor Household: 35.979 Hh (50,52%)

Archipelago District (comprises 17 islands)

Capital : Maumere

Area : 7.553,24 km2

3

Topography

Mostly hilly and mountainous, with steep

valley and slopes, (>40%)

Average Altitudes: 500-1000 m

Tropical Climate, Temperature + 280 C

Rainfall + 1.250mm/year

Length of rainfall: 60 – 120 days/year

(4 wet months & 8 dry months)

4

Economic

Domestic Gross Income of District Sikka

43,7 % contributed from Agricultural Sector ,

21,39% contributed from service Sector

14,39% from trading, hotels, restorants

sectors.

Economic Growth based on constant price

in 2008 is about 5,6% per year.

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1. Prone to Natural Disaster:Volcanoes eruption, earthquake and tsunami, floods, land slides and abrasions.

6

Common Drawbacks

2. Archipelago District: Comprises of 17 islands,

Inter – insular transportation and communication is difficult due to the use of traditional transportation mode.

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Common Drawbacks ...

3. Under developing district:

District Sikka is one of the 199 Under Developing Districts based on the evaluation conducted by Indonesian Ministry of Accelerationg Development in Under Developing Region.

Low quality and quantity of life based on the following criteria for determining Under Developing Region:

Community economic level

Human Resources

Infrastructures

Local finance capability

Accessibility

Localities characters

8

Common Drawbacks ...

4. Prone to food insufficiency: Relatively high Poverty Rate where in 2009

there are 35.979 family categorized as Poor family.

District Poverty Rate is 18,46.

Majority of people are farmers (75%) and all are traditional farmers (Traditional farming system are used)

Most farmland is Dry Land Farming that rely mostly on anual rainfall.

9

Common Drawbacks ...

Visions & Misions

“Achieving a healthy, well-educated and valued

District Sikka’s people in 2013”

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1. Unity based on history and cultural background,

2. Equality in Rights and Obligations,

3. Improving quality of Human Resources and Environment,

4. Improving implementation of Faith and Piety in real life,

5. Clean, Transparent and Accountable Government,

6. Empowering Potential of Local Resources,

7. Empowering Women and Gender Equality, and

8. Creating working coordination network.

Vision

s:

Mision

s:

Development Philosophy and Motto

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Philosophy:

Motto:

Districts Development Strategies

CATUR PROGRAM

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Approaches

13

Alok Barat

Alok

Alok Timur

Nelle

Hewokloang

WaigeteNita

Lela

Koting

Bola

Doreng

Mapitara

Kab. Flotim

Kab. Ende

UBR Socialitation Program Areas

Pulau Palue

Pulau Sukun

Pulau Pemana

Pulau Besar

L a u t F l o r e s

PU Office

Maumere

Kangae

Magepanda

Mego

Paga

Tanawawo

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Kec.

Magepanda

Tot. Desa : 5

Desa UBR: 1

- Reroroja

Kec. Mego

Tot. Desa : 10

Desa UBR: 1

- Liakutu

Kec. Kangae

Tot. Desa : 9

Desa UBR: 1

- Teka Iku

Kec. Kangae

Tot. Desa : 11

Desa UBR: 3

- Nebe

- Bangkoor

- Darat Pantai

Waiblama

Talibura

Alok Barat

Alok

Alok Timur

Nelle Hewo-kloang

WaigeteNita

Lela

Koting

Bola

Doreng

Mapitara

Kec. Waiblama

Kec. Talibura

KecMego

Tanawawo

Kab. Flotim

Kab. Ende

Pulau Palue

Pulau SukunPulau Pemana

Pulau Besar

PU

Office

L a u t F l o r e s

Kangae

Magepanda

Kec. Paga

Maumere

Kec. Magrpanda

Tot. Desa : 5

Desa : 5

KD : 1.494

Kec. Tanawawo

Tot. Desa : 8

Desa : 8

KD : 1.314

Kec. Paga

Tot. Desa : 8

Desa : 5

KD : 235

Kec. Mego

Tot. Desa : 10

Desa : 6

KD : 916

Kec. Kangae

Tot. Desa : 9

Desa : 3

KD : 511

Kec. Talibura

Tot. Desa : 12

Desa : 9

KD : 2.061

Kec. Waiblama

Tot. Desa : 6

Desa : 6

KD : 775

Kec.

Kewapante

Tot. Desa : 8

Desa : 1

KD : 194

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Project Areas & Number of Family

facilitated by in District Sikka

Simplifying the Procedure of

Birth Registration Service

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Notes:

• Bupati is the Head of the District

• Bidan Desa is midwifes posted at remote villages

Comparison of Birth Registration

Service Mechanism

Prior to 2005 After 2005

1. Centralised 1. Decentralised

2. Centralized to Kantor CAPIL/

Dispenduk

2. Centralized to Health Service

Centers

3. Community process the

Administration of Birth Registration

3. Bidan Desa process the

Administration of Birth Registration

4. Relatively Expensive 4. No fees or free of charge

5. Complicated for less educated

people

5. Easier for all people.

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Notes:Kantor CAPIL/ Dispenduk is Office of Civil

Registration that deals with the registration

of the resident as well as other resident-

related matters.

Explanations :

1. Community members take the birth registration form and fill it.

2. Community members submit the completed forms with other required

documents attached. Staff at Office of CAPIL/ Dispenduk registers and

processes Birth Certificate based on the document submitted.

3. Community members collect the Birth Certificate from Office.

1

2

3

ResidentsKantor Capil/

Dispenduk

1. Standard Service Model

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Explanation:

1. Staff at Kantor CAPIL/Dispenduk distributes Birth Registration Forms to Principals and

Kepala Desa/Lurah. Then, Principals, Kepala Desa/ Lurah return the filled and

completed forms plus other required documents back.

2. Staff at Kantor CAPIL/Dispenduk registers and processes Birth Certivicate based on the

documents submitted.

3. Staff at Kantor Capil/ Dispenduk gives the Birth Certivicates to Principals, Kepala Desa/

Lurah. Finally, Principals, Kepala Desa/ Lurah distributes it to students/ community

1

2

3

Kantor Capil/

Dispenduk

TK, SD, SLTP, SLTA

Desa/ Kelurahan

2. Developed “Get the Ball” Service Model

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Notes:TK (Taman Kanak-kana) is KindergardenSD (Sekolah Dasar) is Primary/ Elemnetary SchoolSLTP (Sekolah Lanjutan TingkatPertama) is Junior Secondary SchoolSLTA (Sekolah Lanjutan Tingkat Atas) is Senior High School

Follow Up & Legalization

“Memorandum of Understanding”

(BKCSKB)

Badan

Kependudukan,

Catatan Sipil

dan Keluarga

Berencana

MoU

DINKES and

Indonesian Nurse

Association

Branch District

Sikka

RSUD dr. T.C.

Hillers

Maumere

MoU

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Notes:

• BKCSKB is Office of Civil Registration that deals with the registration of the

resident as well as other resident-related matters.

• Dinkes (Dinas Kesehatan) is Office of Health at District Level

• RSUD dr. T.C. Hillers is the name of the Public Hospital in District Sikka

3. Simplifying the Service Procedures

Explanation:

1. BKCSKB delivers registration forms to Puskesmas,

2. Bidan Desa takes the form from Puskesmas and then completes it,

3. Bidan Desa Submits the filled forms to Puskesmas,

4. PLKB collect the forms from Puskesmas then brings it to BKCSKB,

5. PLKB staff brings the copy of Birth Certificate to Puskesmas,

6. Bidan Desa collects the Birth Certificates from Puskesmas and then hands it to parents.

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Based on Bupati Decree No: 93 Year 2004

Preparing Birth

Registration Form

assisted by

parents

Bidan Desa

Sub Coordinator

(KTU ) at Health

Centre collects the

form that has been

filled by Bidan

Desa

Puskesmas

Registering in to

Register Book and

Issuing Birth

Certificate in line

with the

mechanism in

BKCSB

BKCSKB

1 2

4 3

65

Notes:

• Puskesmas (Pusat Kesehatan Masyarakat) is Public Health Centre at Sub-District level

• PLKB (Petugas Lapangan Keluarga Berencana) is field officers for Family Planning Program.

Achievements

Before simplifying the procedures

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Percentage 3,38% 25,60% 72,14% 76,29% 77,79%

After simplifying the procedures

Notes: Lahir Hidup (jiwa) means number of babies born alive

Tercatat (jiwa) means number of babies that have been registered

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Achievements

Activities related to Developing Birth

Registration System in District Sikka

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1. 18-20 January 2009

Orientation workshop for Birth Registration Developing

Team, which is facilitated by team from Ministry of

Internal Affairs, with Government Officials, Local

Government Leaders and members of Local

Representative Council of District Sikka,

2. 21 March 2009

Follow – up meeting on contribution of District Sikka

Birth Registration System Development with Heads of

SKPD with the purposes of regaining involvement from

each SKPD to the development of the new system,

Notes: • SKPD (Satuan Kerja Pemerintah Daerah) is Government Offices / Institutions

within the District Level Government

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Activities related to Developing Birth

Registration System in District Sikka

3. 29 June 2009

Decree of Bupati Sikka Number: 184/HK/2009 on Birth

Registration System Developing Team of District Sikka

Established by issuing Decree of Bupati Sikka Number:

184/HK/2009,

4. 12-13 October 2009

Workshop on Developing Birth Registration System

together with Birth Registration System Developing

Team of District Sikka.

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