BOA/2018/6/11

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Policy Coversheet

Policy Title:

Bowland College Syndicate Minutes 6th November 2018 - Approved

SEC reference number:

This field to be completed within Secretariat

Committee/ Office- assigned reference number: (if applicable)

BOA/2018/6/11

Name of Committee/ Office which approved the policy:

Bowland College Syndicate

Date of approval:

19/02/2019

Policy review date:

n/a

Name of the person completing this coversheet:

Lorna Harrison

Policy web address if available: (IN ADDITION A COPY MUST BE ATTACHED IN WORD/ PDF FORM)

http://www.lancaster.ac.uk/bowland/how-the-college-works/syndicate-minutes/#d.en.335872

Classification category of Policy: (select from list below)

Other – College Syndicate Minutes

Policy classification categories

Policies & procedures for or relating to:

i) Conducting University Business ii) Academic services iii) Student services iv) Human resources v) Recruitment vi) Resources vii) Equality and diversity

viii) Health and Safety ix) Estate management x) Complaints xi) Records management and data xii) Research xiii) Charging regimes and policies xiv) Other (please describe above)

Please email a copy of the policy with a completed coversheet attached to: compliance@lancs.ac.uk

Form ref. SEC/2016/4/0035

LANCASTER UNIVERSITY

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Bowland College Syndicate

A meeting of the Bowland College Syndicate took place on 6 November 2018.

Senior Members Present: Alex Atkinson, Michael Barrow, Val Bramhall, Jonathan Day, John Dickinson, Dan Flanagan, Lorna Harrison, Chris Lyon, Steve Mack, Peidong Mei, Valerie Seymour, Joe Sweeney (Chair), Kate Swift, Louise Tripp and Abigail Wells.

Junior Members Present: Pablo Bilbao, Fatemah Khan, George O’Brien (President), Neve Rawlinson, Thomas Scott and Fiona Simpson. Apologies for absence were received from: Sam Barnes, Robert Blake, Amy Gibbons, Jo Hardman, Heather Knight, Tom Meaney, Rachel Newbury, Alison Platt, Cat Prill and Joanne Wood.

BOA/2018/26 Welcome and Introductions The Chair welcomed members to the meeting and introductions took place.

BOA/2018/27 Minutes Document: BOA/2018/29/5 The minutes from the meeting on 29/5/18 were accepted as an accurate record.

BOA/2018/28 Matters Arising BOA/2018/16, The Institute for the Enhancement of Learning and Teaching: The InElt proposal was distributed to attendees of the previous syndicate on 24/10/18. JS provided a brief overview of the proposal. Syndicate were invited to comment, no comments were received.

BOA/2018/19, College Space: Additional space for Bowland has continued to be raised at relevant meetings. The JCR highlighted the challenge of trying to deliver events in a multi-purpose space. JS will request a meeting with the Provost to discuss further.

BOA/2018/23, Alumni Relations: The University is refining alumni relations via campaigns and processes. Understanding who college benefactors are was recognised as beneficial to future college activities.

BOA/2018/29 College Officer Appointments The Chair highlighted appointments made since the last syndicate meeting:

Steve Mack has replaced Linda Wardle as Senior Advisor. Cat Prill had been appointed as Digital Communications Officer. Kate Swift had taken over from Amy Gibbons, focussing on staff engagement. The Study Smart and Future Smart roles would not continue due to minimal

student engagement.

BOA/2018/30 Senate Agenda The Chair advised there were no notable items relevant to colleges on the Senate agenda. Syndicate were invited to raise relevant issues for Senate via JS.

BOA/2018/31 Deanery Tenure

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The Dean (VB) left the room while this item was discussed. The Deanery tenure was up for renewal, the current Dean was happy to continue for a second term. The Chair proposed syndicate ratify the continuation of VB as Dean for a second term commencing 1 January 2019, the motion was passed nem con.

BOA/2018/32 Bowland Trust Items from the Bowland Trust Committee meeting on 20/9 were highlighted:

Expenditure items include scholarship payments and large college items. Fine income over budget is put in a fund and managed alongside the trust. Committee to consider if alumni events could help re-fund the trust. The structure and governance of the trust committee is being reviewed. Committee to determine if the fund should be repurposed or dissolved.

A suggestion was made for the fund to support alumni engagement activities. The low interest payments were noted, however investment options were restricted.

BOA/2018/33 College Finances A statement on non-payroll expenditure for 2017/18 was presented to syndicate. The Chair drew attention to higher than expected expenditure on Equipment, Travel Awards and Marketing. The proposed expenditure for 2018/19 was presented. Syndicate were invited to comment, no comments were received.

BOA/2018/34 Reports a. JCR

Transport for the Christmas Ball on 6/12 is being finalised.

College jumpers are being considered to promote the collegiate system.

JCR Elections would shortly be taking place.

The following points were highlighted from Welcome Week: The non-alcoholic nature of events had been well-received. The Exec and Reps worked hard to support the President and the Freshers,

though it was felt more Reps were needed during the week. The Additional key distribution point worked very well. Additional training for the JCR has been raised with the SU.

The Chair thanked the JCR Exec for their contribution to college activity.

b. Principal No additional items were raised.

c. Dean The report was noted.

d. Senior Advisor The report was noted.

e. Accommodation Manager The report was noted.

f. Staff Engagement Officer The report was noted.

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g. Digital Communications Officer

The report was noted.

h. College Manager The report was noted.

BOA/2018/35 AOB

The College Management Committee Terms Of Reference have been redefined to reflect changes to titles, and a move to a monthly meeting. The amended terms of reference was noted. Concerns were raised that allocating students to twin rooms (Report E) impacts on student experience and could create a negative impression of the college, particularly where twin occupancy is not requested. JS to include in space discussion.

A review of Welcome Week Representatives will take place at the upcoming CSEC meeting. John Dickinson will feed in items raised by the JCR.

BOA/2018/36 Items for information

CMC meetings are available on the Bowland website: CMC Minutes

BOA/2018/37 Date of next meeting 19 February 2019, FASS Meeting Room 3.