policy circulars index for the year 2007 - … circulars index for the year 2007 rbs no. file number...

POLICY CIRCULARS INDEX FOR THE YEAR 2007

RBS No. File Number Subject Date 1 99/RS(G)/779/2 Consideration of offers of

Indian Agent. 10-01-2007

2 2004/RS(G)/779/10 Competent authority for purchase proposal.

01-02-2007

3 98/RS(G)/779/10(CS) Provision of Electronic Weighing Scales – Amendment to Para 2430 of Indian Railway Stores Code reg.

13-02-2007

4 2004/RS(G)/113/1 Supply of Bedroll items on Trains by IRCTC.

20-03-2007

5 2006/RS(G)/779/12 Payment due to Price Variation Clause & imposition of Liquidated Damages in contracts with staggered delivery schedule.

22-03-2007

6 98/RS(G)/779/10(CS) Corrigendum - Provision of Electronic Weighing Scales – Amendment to Para 2430 of Indian Railway Stores Code reg.

03-04-2007

7 2005/RS(G)/779/1 Fraudulent encashment of cheques.

16-05-2007

8 2005/RS(G)/779/7 Revision of Power of User Departments for signing of Non-Stock demands /requisitions.

28-05-2007

9 99/RS(G)/709/1Pt.1 Ordering on approved sources. 29-06-2007 10 2005/RS(G)/779/12 Procurement policy for LED

Signals. 23-07-2007

11 2006/RS(G)/779/2 1. Purchase Preference Policy – Inclusion of Option Quantity value.

2. Inter-se position of the tenderers in the tender for more than one item and/or consignee.

20-07-2007

12 2004/RS (G)/779/11 Earnest Money Deposit & Security Deposit for Stores tenders.

24-07-2007

RBS.No.01/2007

GOVERNMENT OF INDIA MINISTRY OF RAILWAYS

(RAILWAY BOARD) No. 99/RS(G)/779/2 New Delhi, dated: 10-01-2007 The General Managers, All Indian Railway & Production Units including N.F. (Const.). The Director General, RDSO/ Lucknow. The Director General, Railway Staff College/ Vadodara. The General Manager, CORE, Allahabad. CAOs/MTP, Mumbai, Chennai, Kolkata . CAO/MTP, NBCC Place, Bhishma Pitamah Marg, Pragati Vihar, New Delhi. CAOs/DCW, Patiala and COFMOW, New Delhi.

Sub: Consideration of offers of Indian Agent.

Please find enclosed a copy of Central Vigilance Commission’s letter No.12-02-6-CTE/SPI (1)-2 dated 07-01-2003, on the above subject for information and implementation. Suitable conditions must be provided in tender documents.

This issues with the concurrence of Finance Dte. of Ministry of Railways.

(Aruna Jain) Dy. Director Railway Stores(G)-II

DA: As above. Railway Board

No. 99/RS (G)/779/2 New Delhi, dated: 10-01-2007 Copy to:-

1. FA&CAO, All Indian Railways & Production Units. 2. The ADAI(Railways), New Delhi (with 10 spare copies) 3. The Director of Audit, All Indian Railways.

For Financial Commissioner/ Railways

Contd..2/- -:2:-

No. 99/RS(G)/779/2 New Delhi, dated: 10-01-2007 Copy to:-

1. The COS, All Indian Railways/PUs. 2. The COS/Konkan Railway Corporation Ltd., Raigad Bhavan, 8th Floor, Sector-11,

CBD, Belapur, Navi Mumbai-400614. 3. The COS/Mumbai Rail Vikas Corporation, 2nd Floor, Church Gate Station Building, Mumbai-400020. 4. The Director General, Railway Staff College, Vadodara. 5. The Directors-

a. Indian Railway Institute of Sig. Engg. & Telecom, Secunderabad. b. Indian Railway Institute of Mech. & Elec. Engg., Jamalpur. c. Indian Railway Institute of Elect. Engg., Nasik. d. Sr.Prof. (Material Management), Rly. Staff College, Vadodara. e. Indian Railway Institute of Civil Engg., Pune. f. Indian Railway Institute of Logistics & Materials Management, IDA

House, Sector IV, R.K,Puram, New Delhi. 6. Chairman, Railway Rates Tribunal, Chennai. 7. Director, Iron & Steel, 3, Koila Ghat Street, Kolkata. 8. The Managing Director, RITES, RITES Bhavan, Sector-29, Gurgaon. 9. Chief Commissioner, Railway Safety, Lucknow. 10. ED(QA)/RITES, RITES Bhavan, Sector-29, Gurgaon, Haryana-122001.

(Aruna Jain)

Dy. Director Railway Stores(G)-II Railway Board

No. 99/RS(G)/779/2 New Delhi, dated: 10-01-2007 Copy to: 1. The General Secretary, AIRF, 4, State Entry Road, New Delhi-55. 2. The General Secretary, NFIR, 3, Chelmsford Road, New Delhi-55. 3. The Secretary General, IRPOF, Room No. 268, Rail Bhavan, New Delhi. 4. The Secretary General, FROA, Room No.256-D, Rail Bhavan, New Delhi. 5. The Secretary General, AIRPFA, Room No.256D, Rail Bhavan, New Delhi

(Aruna Jain) Dy. Director Railway Stores(G)-II

Railway Board

Contd..3/- -:3:-

Copy to:- Sr. PPSs / PPS / PS to

(i) CRB, FC, ML, MS, MM, MT, ME, SECY., DG (RHS), DG (RPF) (ii) All Additional Members/ Advisors, Railway Board. (iii) All EDs of Railway Board. (iv) All Directors / Joint Director of Engg., Electrical, Finance, Stores, Signal&

Telecom and Mech. Directorates of Railway Board. (v) CE-I, Elect.(G), F(S)-I, F(S)-II, Mech.(L), Mech.(N), RS(B), RS(F), RS(I),

RS(IC), RS(S), RS(L)-II, RS(PF&EC), RS(POL), RS(WTA), RS(TEX), RS(CAB), RS(P), RS(Sig.), Signal, Tele & Track–I, II, III Branches of Railway Board.

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No. 12-02-06-CTE/SPI(1)-2 Government of India

Central Vigilance Commission

Satarkta Bhavan, Block A, GPO Complex, INA, New Delhi- 110023

Dated the 7th January 2003

OFFICE MEMORANDUM

Subject: Consideration of Indian Agents. The Commission has received a complaint alleging that in Government tenders at

times Indian Agent participates on behalf of two different foreign suppliers and in the event of only offers of these two suppliers getting short-listed, then the Indian representative knowing the prices of the two foreign suppliers/ manufactures may take an undue advantage.

The issue has been deliberated in the Commission. In order to maintain sanctity of

the tender system, it is advised that one Agent cannot represent two suppliers or quote on their behalf in a particular tender.

It is suggested that these instructions may be circulated amongst the concerned

officials of your organization for guidance.

-Sd-

(Niranjan Singh) Under Secretary

To All CVOs of Ministries / Departments / PSUs Banks / Insurance Companies /Autonomous Organisations / Societies / UTs.

RBS No. 02 /2007 Government of India Ministry of Railways

(Railway Board) No.2004/RS(G)/779/10 New Delhi, dt. 01-02-2007 The General Managers, All Indian Railway & Production Units including N.F. (Const.). The Director General, RDSO/ Lucknow. The Director General, Railway Staff College/ Vadodara. The General Manager, CORE, Allahabad. CAOs/MTP, Mumbai, Chennai, Kolkata . CAO/MTP, NBCC Place, Bhishma Pitamah Marg, Pragati Vihar, New Delhi. CAOs/DCW, Patiala and COFMOW, New Delhi. Sub: Competent authority for purchase proposal.

Ref: Tender Committee Recommendations against CLW’s tender No.85/2007.0525 opened on 14.8.2006 for procurement of Rectangular Copper Conductor size 5.6x43mm for the production year 2007-08.

It is observed that tender cases having value of purchase proposal less than Rs.15 crores are being received for approval of Railway Board. As per the delegation of powers to GM – revision of Chapter II to Chapter V, Indian Railway Financial Code volume-I circulated by the finance dte. vide letter No.F(X)II-2003/PW/10 dt. 9.1.2004, GMs have been delegated powers for entering into stores contract vide item 47. According this delegation, GMs have to take approval of Railway Board to enter into contract in respect of purchase of stores in excess of Rs.15 crores (GMs power at present) for each contract (stores contract). The Railway Board vide letter No.2001/F(S)I/PW7/2 dt. 12.10.2001 also laid down the delegation of purchase powers to the zonal railways and Para -2 of this letter reads as under:- “All purchase proposals not involving foreign exchange valued over Rs.15 crores are to be submitted to Railway Board duly approved by GM for obtaining approval of competent authority.” In view of the above, it is clarified that even if the initial value of lowest technically acceptable offer based on the tendered quantity is more than the acceptance power of General Manager but the final proposal for purchase is within the acceptance powers of General Manager due to quantity review or negotiation etc, the tender case need not be sent to Railway Board as the same is within the competence of General Manager to accept.

Contd…2/-

-: 2 :- However in case, such contract have +30% option clause and if the total value

of the tender exceeds GM’s powers of acceptance while exercising 30% option clause , the approval of competent authority i.e. Railway Board is exercised necessary in terms of 446-S and 447-S of Indian Railway Code for the Stores Department. This issues with the concurrence of Finance Directorate of Ministry of Railways.

(Trilok Kokthari) Director Railway Stores (IC)

Railway Board

No.2004/RS(G)/779/10 New Delhi, dt. 01-02-2007 Copy to:

1. FA&CAO, All Indian Railways & Production Units. 2. Dy. C&AG of India (Rlys.), Room No. 224, Rail Bhavan, New Delhi. 3. The Director of Audit, All Indian Railways.

for Financial Commissioner / Railways No.2004/RS(G)/779/10 New Delhi, dt. 01-02-2007 Copy to:

1. The COS, All Indian Railways/PUs including N.F. (Const.). 2. The COS/Konkan Railway Corporation Ltd., Raigad Bhavan, 8th Floor, Sector-11,

CBD, Belapur, Navi Mumbai-400614. 3. The COS/Mumbai Rail Vikas Corporation, 2nd Floor, Church Gate Station Building, Mumbai-400020. 4. The Directors-

a. Indian Railway Institute of Sig. Engg. & Telecom, Secunderabad. b. Indian Railway Institute of Mech. & Elec. Engg., Jamalpur. c. Indian Railway Institute of Elect. Engg., Nasik. d. Sr.Prof. (Material Management), Railway Staff College, Vadodara. e. Indian Railway Institute of Civil Engg., Pune. f. Indian Railway Institute of Logistics & Materials Management, IDA House,

Sector IV, R.K,Puram, New Delhi.

Cont..3/-

: 3 :

5. Chairman, Railway Rates Tribunal, Chennai. 6. Director, Iron & Steel, 3, Koila Ghat Street, Kolkata. 7. The Managing Director, RITES, RITES Bhavan, Sector-29, Gurgaon. 8. Chief Commissioner, Railway Safety, Lucknow. 9. ED(QA)/RITES, RITES Bhavan, Sector-29, Gurgaon, Haryana-122001.


Railway Board

No.2004/RS(G)/779/10 New Delhi, dt. 01-02-2007 Copy to : 1. The General Secretary, AIRF, 4 State Entry Road , New Delhi -110055 2 The General Secretary, NFIR, 3 Chelmsford Road, New Delhi –110055 3. The Secretary General, IRPOF, Room No. 268, Rail Bhavan, New Delhi. 4. The Secretary General,FROA, Room No. 256-D, Rail Bhavan,NewDelhi. 5. The Secretary General, AIRPFA, Room No. 256-D, Rail Bhavan, New Delhi


Railway Board


(i) CRB, FC, ML, MS, MM, MT, ME, SECY., DG (RHS), DG (RPF) (ii) All Additional Members/ Advisors, Railway Board. (iii) All EDs of Railway Board. (iv) All Directors / Joint Director of Engg., Electrical, Finance, Stores, Signal &

Telecom and Mech. Directorates of Railway Board. (v) CE-I, Elect.(G), F(S)-I, F(S)-II, Mech.(L), Mech.(N), RS(B), RS(F), RS(I),

RS(IC), RS(S), RS(L)-II, RS(PF&EC), RS(POL), RS(WTA), RS(TEX), RS(CAB), RS(P), RS(Sig.), Signal & Tele Branch.

**********

RBS No. 03/07


(RAILWAY BOARD)

No. 98/RS(G)/779/10(CS) New Delhi, dated: 13-02-2007 The General Manager, All Indian Railway & Production Units, The General Manager (Const.), N.F. Railway, Guwahati. The General Manager, CORE, Allahabad. The General Manager, Metro Railway, Kolkata. The Director General, RDSO, Lucknow. The Director General, Railway Staff college, Vadodara. CAO/DCW, Patiala and COFMOW, New Delhi. CAO/MTP, Mumbai & Chennai, CAO/MTP, NBCC Place, Bhishma Pitamah Marg, Pragati Vihar, New Delhi.

Sub: Provision of Electronic Weighing Scales – Amendment to Para 2430 of Indian Railway Stores Code reg.

The SAG Committee on Scrap disposal has observed that Mechanical Weigh Bridges were prone to frequent break-down and were also more amenable for tampering. On the recommendation of the Committee, Board has decided that the existing mechanical type weighing bridges be converted into/replaced by Electronic Weighing scales for weighment of non-ferrous scraps within a period of 12 months from the date of issue of this letter.

Taking into account the above, Para 2430 of Indian Railway Stores Code (Vol.- II) (Revised Edition -1990) is hereby amended as per Advance Correction Slip No.04 enclosed.

Railways are advised to take suitable action accordingly.

(Trilok Kothari) Director Railway Stores(IC)

Railway Board

Contd..2/-

-: 2 :-

No. 98/RS(G)/779/10(CS) New Delhi, dt:13-02-2007 Copy to: 1. FA&CAO, all Indian Railways & Production Units. 2. The ADAI(Rlys.), New Delhi (with 10 spare copies). 3. The Director of Audit, All Indian Railways.

for Financial Commissioner / Railways No. 98/RS(G)/779/10(CS) New Delhi, dated:13-02-2007 Copy to:

1. The COS, All Indian Railways/PUs including N.F. (Const.). 2. The COS/Konkan Railway Corporation Ltd., Raigad Bhavan, 8th Floor, Sector-11, CBD,

Belapur, Navi Mumbai-400614. 3. The COS/Mumbai Rail Vikas Corporation, 2nd Floor, Church Gate Station Building, Mumbai-400020. 4. The Directors-


Sector IV, R.K,Puram, New Delhi. 5. Chairman, Railway Rates Tribunal, Chennai. 6. Director, Iron & Steel, 3, Koila Ghat Street, Kolkata. 7. The Managing Director, RITES, RITES Bhavan, Sector-29, Gurgaon. 8. Chief Commissioner, Railway Safety, Lucknow. 9. ED(QA)/RITES, RITES Bhavan, Sector-29, Gurgaon, Haryana-122001.

.


Railway Board

Contd..3/-

-: 3 :-

No. 98/RS(G)/779/10(CS) New Delhi, dated: 13-02-2007 Copy to : 1. The General Secretary , AIRF, 4 State Entry Road , New Delhi -110055 2. The General Secretary , NFIR, 3 Chelmsford Road, New Delhi –110055 3. The Secretary General, IRPOF, Room No. 268, Rail Bhavan, New Delhi-1 4. The Secretary General, FROA, Room No. 256-D, Rail Bhavan, New Delhi. 5. The Secretary General, AIRPFA, Room No. 256-D, Rail Bhavan, New Delhi


Railway Board


(i) CRB, FC, ME, ML, MM, MS, MT, SECY., DG (RHS), DG (RPF) (ii) All AMs and Advisors of Railway Board. (iii) All Executive Directors of Railway Board. (iv) All Directors of Electrical, Engineering, Finance, Mechanical, Stores, Signal &

Telecom Dte. & All Branches of Electrical, Engineering, Finance, Mechanical, Stores, Signal & Telecom Dte.

********

Advance Correction Slip No. 04 INDIAN RAILWAY CODE FOR THE STORES DEPARTMENT (Volume-II) Revised Edition (1990). ACS No.04.

Para 2430 of Indian Railway Stores Code(Volume –II) may be amended as under:-

“In giving delivery of scrap material, scrap of non-ferrous items should be weighed on Electronic Weighing scales and the weight of each consignment should be recorded in detail by the Stock Verifier in his field book.”

(Authority Board’s letter No. 98/RS(G)/779/10(CS) dated 13-02-2007.

**********

RBS No. 04/2007 Government of India Ministry of Railways

(Railway Board)

No.2004/RS(G)/113/1 New Delhi, dated: 20-03-2007 The General Manager, All Indian Railway & Production Units, The General Manager (Const.), N.F. Railway, Guwahati. The General Manager, CORE, Allahabad. The General Manager, Metro Railway, Kolkata. The Director General, RDSO, Lucknow. The Director General, Railway Staff college, Vadodara. CAO/MTP, NBCC Place, Bhishma Pitamah Marg, Pragati Vihar, New Delhi. Sub: Supply of Bedroll items on Trains by IRCTC. A reference has been received from COS/ South Central Railway and Central Railway regarding supply of bedroll items on the train services by IRCTC without taking over the existing stocks & other likely supplies to be received from KVIC & ACASH. This issue has been discussed in the Board’s office with Tourism & Catering Directorate and it has been decided that:

1. All contractual commitments made by Railways in this regard should be honoured without fail.

2. IRCTC will take over all existing stocks and future supplies of Bedroll items

expected to be received against all contractual commitments entered into by Railways wherever supply of Bedroll items on Trains has been taken over by IRCTC.

This is issued in consultation with Tourism & Catering Directorate of Ministry of

Railways.

Kindly acknowledge the receipt.


Railway Board

Contd..2/-

-: 2 :- No.2004/RS(G)/113/1 New Delhi, dated: 20-03-2007 Copy to:

1. The COS, All Indian Railways/PUs including N.F. (Const.). 2. The COS/Konkan Railway Corporation Ltd., Raigad Bhavan, 8th Floor, Sector-11, CBD, Belapur, Navi Mumbai-400614. 3. The COS/Mumbai Rail Vikas Corporation, 2nd Floor, Church Gate Station Building, Mumbai-400020. 4. Chairman, Railway Rates Tribunal, Chennai. 5. Director, Iron & Steel, 3, Koila Ghat Street, Kolkata. 6. The Managing Director, RITES, RITES Bhavan, Sector-29, Gurgaon. 7. Chief Commissioner, Railway Safety, Lucknow. 8. ED(QA)/RITES, RITES Bhavan, Sector-29, Gurgaon, Haryana-122001.

. (Trilok Kothari)

Director Railway Stores(IC) Railway Board

No.2004/RS(G)/113/1 New Delhi, dated: 20-03-2007 Copy to : 1. The General Secretary , AIRF, 4 State Entry Road , New Delhi -110055 2. The General Secretary , NFIR, 3 Chelmsford Road, New Delhi –110055 3. The Secretary General, IRPOF, Room No. 268, Rail Bhavan, New Delhi-1 4. The Secretary General, FROA, Room No. 256-D, Rail Bhavan, New Delhi. 5. The Secretary General, AIRPFA, Room No. 256-D, Rail Bhavan, New Delhi


Railway Board


(i) CRB, FC, ME, ML, MM, MS, MT, SECY., DG (RHS), DG (RPF) (ii) All AMs and Advisors of Railway Board. (v) All Executive Directors of Railway Board. (vi) All Directors of Electrical, Engineering, Finance, Mechanical, Stores, Tourism &

Catering Dte. All Branches of Electrical, Engineering, Finance, Mechanical, Stores, & Tourism & Catering Dte.

********

RBS No. 05 /2007


(RAILWAY BOARD)

No. 2006/RS(G)/779/12 New Delhi, dated : 22-03-2007 The General Managers, All Indian Railways including N.F. (Const.) & Production Units The Director General, RDSO/ Lucknow. The Director General, Railway Staff College/ Vadodara. The General Manager, CORE, Allahabad. CAOs/MTP, Mumbai, Chennai, Kolkata . CAO/MTP, NBCC Place, Bhishma Pitamah Marg, Pragati Vihar, New Delhi. CAOs/DCW, Patiala and COFMOW, New Delhi.

Sub: Payment due to Price Variation Clause & imposition of Liquidated Damages in contracts with staggered delivery schedule.

*******

A reference was received from Eastern Railway requiring clarification about the admissibility of the PVC claims in contracts with staggered delivery schedule but the contract not being specifically severable. Further, there are instances when the firms default in making proportionate supply of the material as stipulated and actually make delivery at the fag end of delivery period as per Purchase Order and claim the PVC up to the date of the actual supply of the material resulting in adverse financial repercussion for the purchaser. The matter has been examined in Board’s office and this is to clarify that in contracts which have staggered delivery schedule but can not be made severable i.e. without having fixed schedule for the intermittent supplies, the PVC claims be restricted for that particular quantity of supply, required to be completed in that period, as indicated in the delivery schedule, irrespective of whether the supply has been made subsequently within the over all delivery schedule of the contracts. It is further advised that the contracts, against which intermittent supply is required, should normally be made severable to avoid such a situation. However, where definite time schedule for the intermittent supplies cannot be

Contd..2/-

-: 2 :-

given for any reason, following ‘Clause’ should be incorporated in the contract:

Penalty for Delays in supplies during delivery period: “In case of failure on the part of supplier to arrange supplies as per the delivery schedule/ installments fixed in advance, save force majeure conditions or delays attributable to Purchaser, the Purchaser reserves the right to levy Liquidated Damages which shall be levied as per Para 702 (a) of IRS Condition of Contract for the delayed quantity which have remained unsupplied for that period.” Similar provisions need also be made in Contracts placed against global tenders. This issues with the concurrence of Finance Directorate of Ministry of Railways.

(Trilok Kothari) Director Railway Stores (IC)

Railway Board

No. 2006/RS(G)/779/12 New Delhi, dated :22-03-2007 Copy to: 1. FA&CAO, All Indian Railways & Production Units. 2. Dy. C&AG of India (Rlys.), Room No. 224, Rail Bhavan, New Delhi. 3. The Directors of Audit, All Indian Railways.

for Financial Commissioner / Railways

No. 2006/RS(G)/779/12 New Delhi, dated : 22-03-2007 Copy to: 1. The COSs, All Indian Railways including N.F. (Const.)./PUs 2. The COS/Konkan Railway Corporation Ltd., Raigad Bhavan, 8th Floor, Sector-

11, CBD, Belapur, Navi Mumbai-400614. 3. The COS/Mumbai Rail Vikas Corporation, 2nd Floor, Church Gate Station Building, Mumbai-400020. 4. The Directors- a. Indian Railway Institute of Sig. Engg. & Telecom, Secunderabad.

Contd..3/- -: 3 :-

b. Indian Railway Institute of Mech. & Elec. Engg., Jamalpur. c. Indian Railway Institute of Elect. Engg., Nasik. d. Sr.Prof. (Material Management), Railway Staff College, Vadodara. e. Indian Railway Institute of Civil Engg., Pune. f. Indian Railway Institute of Logistics & Materials Management, IDA House,

Sector IV, R.K,Puram, New Delhi. 5. Chairman, Railway Rates Tribunal, Chennai. 6. Director, Iron & Steel, 3, Koila Ghat Street, Kolkata. 7. The Managing Director, RITES, RITES Bhavan, Sector-29, Gurgaon. 8. Chief Commissioner, Railway Safety, Lucknow. 9. ED(QA)/RITES, RITES Bhavan, Sector-29, Gurgaon, Haryana-122001.


Railway Board

No. 2006/RS(G)/779/12 New Delhi, dated :22-03-2007 Copy to : 1. The General Secretary, AIRF, 4 State Entry Road , New Delhi -110055 2 The General Secretary, NFIR, 3 Chelmsford Road, New Delhi –110055 3. The Secretary General, IRPOF, Room No. 268, Rail Bhavan, New Delhi. 4. The Secretary General,FROA, Room No. 256-D, Rail Bhavan,NewDelhi. 5. The Secretary General, AIRPFA, Room No. 256-D, Rail Bhavan, New Delhi.


Railway Board Copy to:- Sr. PPSs / PPS / PS to (i) CRB, FC, ML, MS, MM, MT, ME, SECY., DG (RHS), DG (RPF) (ii) All Additional Members/ Advisors, Railway Board. (iii) All EDs of Railway Board. (iv) All Directors / Joint Directors of Engg., Electrical, Finance, Stores,

Signal & Telecom, Track and Mech. Directorates of Railway Board. (v) CE-I, Elect.(G), F(S)-I, F(S)-II, Mech.(L), Mech.(N), RS(B), RS(F),

RS(I), RS(IC), RS(S), RS(L)-II, RS(PF&EC), RS(POL), RS(WTA), RS(TEX), RS(CAB), RS(P), RS(Sig.), Signal, Track & Tele Branch.

**********

RBS NO. 06 /2007 Government of India Ministry of Railways

(Railway Board)

No. 98/RS(G)/779/10(CS) New Delhi, dated: 03-04-2007 The General Manager, All Indian Railway & PUs. The General Manager (Const.), N.F. Railway, Guwahati. The General Manager, CORE, Allahabad. The General Manager, Metro Railway, Kolkata. The Director General, RDSO, Lucknow. The Director General, Railway Staff college, Vadodara. CAO/DCW, Patiala and COFMOW, New Delhi. CAO/MTP, Mumbai & Chennai, CAO/MTP, NBCC Place, Bhishma Pitamah Marg, Pragati Vihar, New Delhi.

CORRIGENDUM

Sub: Provision of Electronic Weighing Scales – Amendment to Para 2430 of Indian Railway Stores Code reg.

In partial modification to Board’s letter of even number dt. 13-02-2007, the paragraph:-

“The SAG Committee on Scrap disposal has observed that Mechanical Weigh Bridges were prone to frequent break-down and were also more amenable for tampering. On the recommendation of the Committee, Board has decided that the existing mechanical type weighing bridges be converted into/replaced by Electronic Weighing scales for weighment of non-ferrous scraps within a period of 12 months from the date of issue of this letter.”

May be substituted by the following:- “The SAG Committee on scrap disposal had observed that Mechanical Weigh Bridges

were prone to frequent break-down and were also more amenable for tampering. On the recommendations of this committee, Railway Board have decided that the existing mechanical type weighing bridges be converted into/ replaced by Electronic Weigh Bridges.

On the similar lines, for weighment for non-ferrous scraps, the existing beam scales may

be replaced with electronic weighing scales of suitable capacity like 200kgs, 500kgs and 1000kgs. etc., within a period of 12 mounths from the date of issue of this letter”

Rest of the policy circular will remain unchanged. This issues with the concurrence of Finance Dte. of Ministry of Railways.

(Trilok Kothari)


Contd..2/-

-: 2 :-

No. 98/RS(G)/779/10(CS) New Delhi, dt: 03-04-2007 Copy to: 1. FA&CAO, All Indian Railways & Production Units. 2. The ADAI(Rlys.), New Delhi (with 10 spare copies). 3. The Director of Audit, All Indian Railways.

for Financial Commissioner / Railways No. 98/RS(G)/779/10(CS) New Delhi, dated: 03-04-2007 Copy to:

1. The Managing Director, Konkan Railway Corporation Ltd., Raigad Bhavan, 8th Floor, Sector-11, CBD, Belapur, Navi Mumbai-400614.

2. The Managing Director, Mumbai Rail Vikas Corporation, 2nd Floor, Church Gate Station Building, Mumbai-400020. 3. The Managing Director, CRIS, Chanakyapuri, New Delhi. 4. The Managing Director, RITES, RITES Bhavan, Sector-29, Gurgaon. 5. The COS, All Indian Railways/PUs including N.F. (Const.). 6. The COS/Konkan Railway Corporation Ltd., Raigad Bhavan, 8th Floor, Sector-11,

CBD, Belapur, Navi Mumbai-400614. 7. The COS/Mumbai Rail Vikas Corporation, 2nd Floor, Church Gate Station Building, Mumbai-400020. 8. The Directors-

a. Indian Railway Institute of Sig. Engg. & Telecom, Secunderabad. b. Indian Railway Institute of Mech. & Elec. Engg., Jamalpur. c. Indian Railway Institute of Elect. Engg., Nasik. d. Sr.Prof. (Material Management), Railway Staff College, Vadodara. e. Indian Railway Institute of Civil Engg., Pune. f. Indian Railway Institute of Logistics & Materials Management, IDA

House, Sector IV, R.K,Puram, New Delhi. 9. Chairman, Railway Rates Tribunal, Chennai. 10. Director, Iron & Steel, 3, Koila Ghat Street, Kolkata. 11. Chief Commissioner, Railway Safety, Lucknow. 12. ED(QA)/RITES, RITES Bhavan, Sector-29, Gurgaon, Haryana-122001. 13. ED(Stores), RDSO, Manak Nagar, Lucknow.

. (Trilok Kothari)


Contd..3/-

-: 3 :-

No. 98/RS(G)/779/10(CS) New Delhi, dated: 03-04-2007 Copy to : 1. The General Secretary , AIRF, 4 State Entry Road , New Delhi -110055 2. The General Secretary , NFIR, 3 Chelmsford Road, New Delhi –110055 3. The Secretary General, IRPOF, Room No. 268, Rail Bhavan, New Delhi-1 4. The Secretary General, FROA, Room No. 256-D, Rail Bhavan, New Delhi. 5. The Secretary General, AIRPFA, Room No. 256-D, Rail Bhavan, New Delhi


Railway Board


(i) CRB, FC, ME, ML, MM, MS, MT, SECY., DG (RHS), DG (RPF) (ii) All AMs and Advisors of Railway Board. (vii) All Executive Directors of Railway Board. (viii) All Directors of Electrical, Engineering, Finance, Mechanical, Stores, Signal &


********

RBS No. 07 /2007

Government of India Ministry of Railways

(Railway Board)

No. 2005/RS(G)/779/1 New Delhi, dated : 16-05-2007

The Controller of Stores, All Indian Railways & Production Units

Sub: Fraudulent encashment of cheques. Attention is invited to Board’s letters of even no. dated 20.07.2005 & 25.08.2005, laying down terms & conditions, to be incorporated in tenders & purchase orders for release of payment through EFT only, i.e. to provide the necessary details of the Bank A/c by the tenderers, duly certified by the concerned Bank, and the same to be reiterated in the purchase orders. Recently, in terms of Board’s letter No.2007/ACII/25/2 dated 23-02-2007 (copy enclosed), necessary guidelines have been issued by the Board to avoid fraudulent encashment of cheques i.e. ‘to obtain the current A/c No., Name of Bank and Bank’s specific Code No. of the suppliers at the time of calling of tenders by the contracts signing/executing authorities so that after finalizing of the contract it becomes a Part of the contract documents’. It may, therefore, be advised that in line with the earlier instructions issued in this regard vide Board’s letters dated 20.07.05 & 25.08.05 as referred above, these instructions must be followed in all Supply Contracts and tender conditions may also be modified suitably, in order to incorporate these guidelines. Compliance of these instructions may please be sent to Board’s office at the earliest. Please acknowledge the receipt.

DA: As above

(Aruna Jain) DDRS(G)-II

Railway Board


(Railway Board) RBA No. 08/2007

No. 2007/ACII/25/2 New Delhi, dated : 23-02-2007 The General Manager, All Zonal Railways/PUs. Sub: Fraudulent encashment of cheques. A case has been brought to the notice of Board’s office wherein a number of cheques issued by various Railways and sent through registered post to one of the supplier have not reached him and some of the lost cheques have been encashed by opening current account in a bank fraudulently. The railways concerned have been advised to investigate and take needful remedial measures. Since the issue is serious and involves pecuniary loss, it demands immediate attention to preclude similar instances on your Railway also. It is therefore requested that action may be taken to switch over EFT/NEFT payments at the earliest. In areas where EFT/NEFT scheme is not in operation by the banks, the current a/c no., name of the bank and the bank specific code no. of the suppliers and contractors should be obtained from the contract signing/executing authorities and incorporated invariably in the cheques issued in their favour, which should be a/c payee only. It is also mandatory to obtain the bank a/c no., name of the bank and the bank specific code no. at the time of calling of tenders by the contract signing/executing authorities so that after finalization of the contract it becomes a part of the contract document. Kindly take necessary action accordingly and sent action taken report for Board’s information at the earliest.

-Sd- (Shivaji Rakshti)

Executive Director Accounts Railway Board

Copy to: FA&CAO of all Zonal Railways/PUs.

RBS No. 08 /2007


(Railway Board)

No. 2005/RS(G)/779/7 New Delhi, dated: 28-05-2007 The General Managers, All Indian Railways & Production Units including NF(Const.), Metro Railway, Kolkata. Railway Electrification, Allahabad. The Director General, RDSO/Lucknow and RSC/Vadodara. CAO, DMW/Patiala and COFMOW/New Delhi. CAO/MTP, Mumbai, Chennai, Kolkata & Delhi. The Managing Director, MRVC,2nd Floor, Churchgate Station Building, Mumbai – 400 020. The Managing director, KRCL, Raigad Bhavan, 8th floor, Sector – II, CBD, Belapur, Navi Mumbai – 400 614. The Managing Director, CRIS, Chanakyapuri, New Delhi.

Sub: Revision of Power of User Departments for signing of Non-Stock

demands/requisitions. Ref: Board’s letter No. 84/RS(G)/645/9 dated 24-05-1985.

Board has been receiving references from Railways and Production Units to revise the Powers delegated for signing of non-stock demands/requisitions at various levels of consuming departments. It was further reported that different Railways have delegated different powers at various levels. Board have reviewed the issue and in supersession of earlier instructions on the matter, revised powers for signing of non-stock demands/requisitions are delegated as detailed below: Level of signing of Non-stock requisitions/indents

for procurement through SN Value of Non-stock

requisition* Local Purchase/ Spot Purchase

Tenders at divisional/ depot level

Tenders at HQ level**

1. Non-stock requisition valuing upto Rs. 10,000/- only

JS Officers. SS officers in absence of JS officer.

2. Non-stock requisition exceeding Rs. 10,000/- but not exceeding Rs. 50,000/- only in value

SS Officer. JAG/SG officers in absence of SS officer.

3. Non-stock requisition exceeding Rs. 50,000/- to Rs. 2 lakhs

JAG/ SG Officer * * *

4. Non-stock requisition exceeding Rs. 2 lakh but not exceeding Rs. 10 lakhs

Should be countersigned by CWM/ ADRM/ SAG Officer of the user department.

5. Non-stock requisition exceeding Rs. 10 lakhs

Should be countersigned by CWM/ ADRM/ SAG Officer & the same should be personally approved by PHOD/CHOD of the user department in HQ.

* * * In case JAG/SG Officer is not posted then non-stock requisition to be signed by:

• ADRM for divisional requirements. • CWM for workshop requirements • SAG Officer for construction and other requirements.

* Non stock requisitions will require vetting as per extant instruction. * * All Non Stock purchase at Head Quarter will require consolidation & essentiality of purchase to be certified by at least SAG level officer of consuming Department in Headquarter.

This issues with the concurrence of Finance Directorate of Ministry of Railways.

(Trilok Kothari)


No. 2005/RS(G)/779/7 New Delhi, dated: 28-05-2007 Copy to:


for Financial Commissioner/Railways Contd..3/-

- : 3 :-

No. 2005/RS(G)/779/7 New Delhi, dated: 28-05-2007 Copy to: 1. The COSs, All Indian Railways/PUs. 2. The Directors-

a. Indian Railway Institute of Sig. Engg. & Telecom, Secunderabad. b. Indian Railway Institute of Mech. & Elec. Engg., Jamalpur. c. Indian Railway Institute of Elect. Engg., Nasik. d. Prof. (Inv. Mgt.), Railway Staff College, Vadodara. e. Indian Railway Institute of Civil Engg., Pune. f. Indian Railway Institute of Logistics & Material

Management, IDA House, Sector IV, R.K. Puram, New Delhi-22. 3. Chairman, Railway Rates Tribunal, Chennai. 4. Director, Iron & Steel, 3, Koila Ghat Street, Kolkata. 5. The Managing Director, RITES, RITES Bhavan, Sector-29, Gurgaon. 6. Chief Commissioner, Railway Safety, Lucknow. 7. ED(QA)/RITES, RITES Bhavan, Sector-29, Gurgaon, Haryana-122001. 8. CPM/CRIS, Chanakya Puri, New Delhi. 9. GM/Project-V, CRIS, Chanakya Puri, New Delhi.


Railway Board

No. 2005/RS(G)/779/7 New Delhi, dated: 28-05-2007 Copy to: (1) The General Secretary, AIRF, 4, State Entry Road, New Delhi-55. (2) The General Secretary, NFIR, 3, Chelmsford Road, New Delhi-55. (3) The Secretary General, IRPOF, Room No. 268, Rail Bhavan, New Delhi-1. (4) The Secretary General, FROA, Room No.256-D, Rail Bhavan, New Delhi-1. (5) The Secretary General, AIRPFA, Room No.256-D, Rail Bhavan, New Delhi.


Railway Board

Contd..4/-

-: 4 :-

Copy to:-

Sr. PPSs / PPS / P.S to: (i) CRB, FC, ME, MM, MS, ML, MT, SECY., DG(RHS), DG(RPF) (ii) All AMs and Advisor of Railway Board. (iii) All Executive Directors of Railway Board. (iv) All Directors of Electrical, Engg., Finance, Mech., Stores, Signal, Telecom and Traffic Dte. (v) All Branches of Elect., Engg., Finance, Mech., Stores, Signal, Telecom and Traffic.

***********


(Railway Board)

No:99/RS(G)/709/1Pt.1 New Delhi, dated : 29-06-2007 The General Manager, All Indian Railway & PUs including NF(Const.). The General Manager, CORE, Allahabad. The General Manager, Metro Railway, Kolkata. The Director General, RDSO, Lucknow. The Director General, Railway Staff College, Vadodara. CAO/DCW, Patiala and COFMOW, New Delhi. CAO/MTP, Mumbai & Chennai, CAO/MTP, NBCC Place, Bhishma Pitamah Marg, Pragati Vihar, New Delhi.

Sub: Ordering on approved sources. Ref: (i) Board’s letter No.99/RS(G)/709/1 dated 6-9-1999. (ii) Board’s letter No 99/RS(G)/709/1Pt.I dt. 28-04-2004. (iii) Board’s letter No. 99/RS(G)/709/1 dated 05-05-2006.

With a view to bringing uniformity in instructions to tenderers as issued by Railways/Production Units/Railway Board, for procurement of materials from sources approved by RDSO/PUs/CORE, following tender conditions should be stipulated as a part of General Tender Conditions:

a) Wherever necessary, as per policy of procurement, bulk purchase will be made only from those firms who have been approved by RDSO/PUs/CORE etc for such ordering i.e. Part-I vendors before opening of tender to manufacture and supply the item. The tenderers are to enclose copies of such approval letters along with their offers. The status of the firm will be reckoned as on the date of tender opening and not thereafter. But, in case of downgrading/removal/suspension/banning etc. after opening of tender, such changes shall be taken into account while considering the offers.

b) Orders on firms approved by RDSO/PUs/CORE as Part-II vendors shall be

limited upto 15% Qty. normally. In addition, instructions issued vide Board’s letter No. 99/RS(G)/709/1 dated 06-09-1999, 05-05-06 & subsequent letter on the subject issued thereafter need to be followed.

c) If the tendering firm(s) is not approved by RDSO/PUs/CORE as mentioned

above, as part I or Part II then they must submit their credentials details i.e. Machinery and Plant, Testing Facilities, QAP, Technical Manpower, etc.

Contd..2/-

-: 2 :- In deserving cases, the offers from new suppliers may be considered for

educational orders only after confirmation of their capacities / capabilities by RDSO/PUS/CORE. Failure to furnish requisite credentials as mentioned above will make their offer liable to be ignored.

The above guideline must be made as part of existing Standard Tender Conditions &

followed uniformly by Railways /Production Units. This issues with the concurrence of Finance Directorate of Ministry of Railways.

Please acknowledge the receipt.

(Trilok Kothari)

Director Railway Stores(IC), Railway Board

No:99/RS(G)/709/1Pt.1 New Delhi, dated : 29-06-2007 Copy to: 1. FA&CAO, all Indian Railways & Production Units. 2. The ADAI(Rlys.), New Delhi (with 10 spare copies). 3. The Director of Audit, All Indian Railways.

for Financial Commissioner / Railways No:99/RS(G)/709/1Pt.1 New Delhi, dated : 29-06-2007 Copy to:

1. The COS, All Indian Railways/PUs including N.F. (Const.). 2. The COS/Konkan Railway Corporation Ltd., Raigad Bhavan, 8th Floor, Sector-11, CBD,

Belapur, Navi Mumbai-400614. 3. The COS/Mumbai Rail Vikas Corporation, 2nd Floor, Church Gate Station Building, Mumbai-400020. 4. The Directors-


Sector IV, R.K,Puram, New Delhi. 5. Chairman, Railway Rates Tribunal, Chennai. 6. Director, Iron & Steel, 3, Koila Ghat Street, Kolkata.

Contd..3/-

-: 3 :-

7. The Managing Director, RITES, RITES Bhavan, Sector-29, Gurgaon. 8. Chief Commissioner, Railway Safety, Lucknow. 9. ED(QA)/RITES, RITES Bhavan, Sector-29, Gurgaon, Haryana-122001.

.


Railway Board

No:99/RS(G)/709/1Pt.1 New Delhi, dated : 29-06-2007 Copy to : 1. The General Secretary , AIRF, 4 State Entry Road , New Delhi -110055 2. The General Secretary , NFIR, 3 Chelmsford Road, New Delhi –110055 3. The Secretary General, IRPOF, Room No. 268, Rail Bhavan, New Delhi 4. The Secretary General, FROA, Room No. 256-D, Rail Bhavan, New Delhi. 5. The Secretary General, AIRPFA, Room No. 256-D, Rail Bhavan, New Delhi


Railway Board


(i) CRB, FC, ME, ML, MM, MS, MT, SECY., DG (RHS), DG (RPF) (ii) All AMs and Advisors of Railway Board. (ix) All Executive Directors of Railway Board. (x) All Directors of Electrical, Engineering, Finance, Mechanical, Stores, Signal &


********


(Railway Board) No. 2005/RS(G)/779/12 New Delhi, dated : 23-07-2007 The Controller of Stores, All Indian Railways & Production Units including NF(C). COFMOW/New Delhi. CORE/Allahabad. Metro Railway, Kolkata. MRVC, 2nd Floor, Churchgate Station Building, Mumbai. KRCL, Raigad Bhawan, 8th Floor, Sector- 11, CBD, Belapur, Navi Mumbai.

Sub: Procurement policy for LED Signals.

Ministry of Railways have decided to replace the old filament lamps used in Multiple Aspect Colour Light Signaling(MACLS) system by LED signals. However, it has come to Board’s notice that Railways are incurring extra expenditure on procurement of LED signals through works contracts. This issue has been examined by Board in detail and after due deliberation, Board(ML) have decided that LED signals should be procured as a part of Stores Contracts (circulated vide Board’s letter No. 2001/SIG/SGF/12(LED) dated 18-06-2007 copy enclosed).

In view of this, the following instructions should be followed:-

(1) The supply of LED signals needed for construction activity or maintenance activity should not be included in the work contracts and should be procured through Stores supply contract.

(2) For demands of works/construction/project units, LED signals shall be procured

against “Non Stock”(NS) indents. This will be a “Stock” item for requirement of open line for regular maintenance. Consumption period/cycle (of one year) should commence after nine months from the date of submission of the annual estimate sheet/stock recoupment sheet. Interim requirements, if any should be procured against NS indents.

(3) For urgent purchases, powers delegated to Railways should be utilized wherever

necessary. This issues with the concurrence of Finance Directorate of Ministry of Railways.


Railway Board

No. 2005/RS(G)/779/12 New Delhi, dated : 23-07-2007 CC:- 1. ED/Stores, RDSO/Lucknow. 2. Prof.(Inv. Mgt.), Railway Staff College, Vadodara. 3. CPM, CRIS, Chanakyapuri, New Delhi. 4. GM/Projects-V, CRIS, Chanakyapuri, New Delhi.


(Railway Board)

No. 2001/SIG/SGF/12(LED) New Delhi, dated : 18-06-2007 General Manager, All Indian Railways, CORE/Allahabad. NF(Const.), Guwahati. Director General, RDSO, Lucknow.

Sub: Procurement policy for LED Signals. Till very recently only filament lamps were being used in Multiple Aspect Colour Light

Signaling (MACLS) system. These lamps are prone to fuse prematurely and also require frequent focusing, periodic replacement and tightening of various connections. In order to take care of these deficiencies and improve reliability of the system, LED signals have been developed. On the basis of Life cycle costing, LED signals are cheaper as compared to triple pole lamps. Therefore all future installations of MACLS should be commissioned with LED lamps. On existing installations signal lamps will be progressively replaced with LED lamps on programmed basis.

It has come to Board’s notice that Railways are incurring extra expenditure on

procurement of LED signals through works contracts. This issue has been examined by Board in detail and after due deliberations, Board(ML) have decided that LED signals should be procured as a part of Stores contracts.

In view of this, the following instructions should be followed:-

(1) The supply of LED signals needed for construction activity or maintenance activity

should not be included in the work contracts and should be procured through Stores supply contract.

(2) For demands of works/construction/project units, LED signals shall be procured against

“Non Stock”(NS) indents. This will be a “Stock” item for requirement of open line for regular maintenance. Consumption period/cycle (of one year) should commence after nine months from the date of submission of the annual estimate sheet/stock recoupment sheet. Interim requirements, if any should be procured against NS indents.

(3) For urgent purchases, powers delegated to Railways should be utilized wherever

necessary.

Cases, where tenders have already been invited and/or contractual obligations have been entered into, will be done as per the extant practice of the Railways and decision taken thereon. All remaining procurement will be in conformity with this policy.

This issue with the concurrence of the Finance Dte. of Ministry of Railways.

(P. K. Gupta) Director(Signal)

RBS No. 11 /2007 Government of India Ministry of Railways

(Railway Board)

No.2006/RS(G)/779/2 New Delhi, dated : 20-07-2007 The General Managers, All Indian Railways & Production Units including NF(Const.), The General Manager, CORE, Allahabad. The Director General, RDSO/Lucknow and RSC/Vadodara. CAO, DMW/Patiala and COFMOW/New Delhi. CAO/MTP, Mumbai, Chennai & Kolkata. CAO/MTP, NBCC Place, Bhishma Pitamah Marg, Pragati Vihar, New Delhi. The Managing Director, MRVC,2nd Floor, Churchgate Station Building, Mumbai – 400 020. The Managing director, KRCL, Raigad Bhavan, 8th floor, Sector – II, CBD, Belapur, Navi Mumbai – 400 614. The Managing Director, CRIS, Chanakyapuri, New Delhi.

Sub: 1. Purchase Preference Policy – Inclusion of Option Quantity value.

2. Inter-se position of the tenderers in the tender for more than one item and/or consignee.

Ref: Judgment of Hon’ble High Court of Delhi in WP(C) 1027412006 &

CM No. 7675/2006, 1380712006 in case of Jindal Stainless Steel Ltd., Vs. UOI & Others.

In the above referred Writ Petition filed by M/s Jindal Stainless Steel Ltd., challenging the decision of the Ministry of Railways to award the tender for procurement of 5 items of Stainless Steel, the Hon’ble High Court of Delhi, while dismissing writ petition filed, determined as below: i) The mere option (30% option quantity) to ask for further supply of tendered items

cannot be construed to mean that the tender itself was for 30% higher value. ii) There was no clause in the tender or in the Instructions to Tenderers that the

contract could be awarded to different bidders on the basis of individual items. The arguments that the tender provides for the supply of 5 separate items and, therefore, contract can be awarded to different tenderers on the basis of the different sizes, has no merit. The related argument that the petitioner was L1 for four items and one of the respondents was L1 for one item is consequently not sustainable.

Contd..2/-

-: 2 :-

Five size mixes in one tender could not imply that the tender was to be treated as five different tenders, since the tender was to be awarded on the basis of the final consolidated price and not on the basis of each item. In view of above judgment of Hon’ble High Court of Delhi, the issues involved in

this case and policy implications thereof have been examined and it has been decided as under:

(1) The Purchase Preference Policy for products and services of Central Public Sector

Enterprises, as communicated vide Board’s letter No.92/RS(G)/363/1PEs dated 28-07-2005 with amendments, if any, has to be scrupulously followed. However, the value of option quantity need not be taken into consideration for deciding the applicability of Purchase Preference Policy.

(2) The criterion for evaluation of offers/deciding inter-se position of bidders should be

clearly mentioned in the tender documents i.e. in case of multi item or single item with multi consignees, as to whether the inter-se position will be decided item-wise and/ or consignee wise or total value as a whole.

In case the stipulation as above has not been clearly specified in the tender

document, the inter-se position of bidders shall be decided based on the total value of the tender for all items & all consignees and not on the basis of individual items or individual consignees. This issues with the concurrence of Finance Directorate of Ministry of Railways. Please acknowledge receipt.


Railway Board

No. 2006/RS(G)/779/2 New Delhi, dated: 20-07-2007 Copy to:


for Financial Commissioner/Railways Contd..3/-

-: 3 :-

No. 2006/RS(G)/779/2 New Delhi, dated: 20-07-2007 Copy to: 1. The COSs, All Indian Railways/PUs. 2. The Controller of Stores, MRVC,2nd Floor, Churchgate Station Building, Mumbai – 400 020. 3. The Controller of Stores, KRCL, Raigad Bhavan, 8th floor, Sector – II, CBD, Belapur, Navi Mumbai – 400 614. 4. The Directors-

g. Indian Railway Institute of Sig. Engg. & Telecom, Secunderabad. h. Indian Railway Institute of Mech. & Elec. Engg., Jamalpur. i. Indian Railway Institute of Elect. Engg., Nasik. j. Prof. (Inv. Mgt.), Railway Staff College, Vadodara. k. Indian Railway Institute of Civil Engg., Pune. l. Indian Railway Institute of Logistics & Material

Management, IDA House, Sector IV, R.K. Puram, New Delhi-22. 5. Chairman, Railway Rates Tribunal, Chennai. 6. Director, Iron & Steel, 3, Koila Ghat Street, Kolkata. 7. The Managing Director, RITES, RITES Bhavan, Sector-29, Gurgaon. 8. Chief Commissioner, Railway Safety, Lucknow. 9. ED(QA)/RITES, RITES Bhavan, Sector-29, Gurgaon, Haryana-122001. 10. CPM/CRIS, Chanakyapuri, New Delhi. 2. GM/Project-V, CRIS, Chanakyapuri, New Delhi.


Railway Board

No. 2006/RS(G)/779/2 New Delhi, dated: 20-07-2007 Copy to: (1) The General Secretary, AIRF, 4, State Entry Road, New Delhi-55. (2) The General Secretary, NFIR, 3, Chelmsford Road, New Delhi-55. (3) The Secretary General, IRPOF, Room No. 268, Rail Bhavan, New Delhi-1. (4) The Secretary General, FROA, Room No.256-D, Rail Bhavan, New Delhi-1. (5) The Secretary General, AIRPFA, Room No.256-D, Rail Bhavan, New Delhi.


Railway Board Contd..4/-

-: 4 :- Copy to:-

Sr. PPSs / PPS / P.S to: (i) CRB, FC, ME, MM, MS, ML, MT, SECY., DG(RHS), DG(RPF) (ii) All AMs and Advisors of Railway Board. (iii) All Executive Directors of Railway Board. (iv) All Directors of Electrical, Engg., Finance, Mech., Stores, Signal & Telecom and Dte. (v) All Branches of Elect., Engg., Finance, Mech., Stores, Signal & Telecom

***********

RBS No. 12 /2007 ³ÖÖ¸üŸÖ ÃÖ¸ü�úÖ¸ü Government of India ¸êü»Ö ´ÖÓ¡ÖÖ»ÖμÖ Ministry of Railways

(¸êü»Ö¾Öê ²ÖÖê›Ôü Railway Board)

No. 2004/RS (G)/779/11 New Delhi, dated 24-07-2007

The General Manager, All Indian Railways & PUs including NF(C). The General Manager, CORE, Allahabad. The Director General, RDSO, Lucknow & Railway Staff College, Vadodara. CAO/DMW, Patiala and COFMOW, New Delhi. CAO/MTP, NBCC Place, Bhishma Pitamah Marg, Pragati Vihar, New Delhi. CAO/MTP, Mumbai, Chennai and Kolkata. The MD, RITES, RITES Bhavan, Sector-29, Gurgaon. The MD, Konkan Railway Corporation Ltd., Raigad Bhavan, 8th Floor, Sector-11, CBD, Belapur, Navi Mumbai. The MD, Mumbai Rail Vikas Corporation, 2nd Floor, Church Gate station Building, Mumbai-400020.

Sub: Earnest Money Deposit & Security Deposit for Stores tenders.

The existing instructions on the matters of Earnest Money Deposit & Security Deposit issued vide Board’s letter No. 57/155/1/RS(G) dated 12-04-1961 have been reviewed by Board and it has been decided that for procurement of goods including Safety items but excluding M&P, following guidelines should be followed with immediate effect except in case of PSUs where these will be governed as per Boards’ letter No. 2003/RS(G)/779/5 dated 10-09-2004:

SN Items Instructions 1. Earnest

Money Deposit

(i) The Earnest Money Deposit (EMD) shall be taken from all tenderers against advertised tenders subject to following exemptions:

a. Vendors registered with NSIC upto the monetary limit of their registration for the items tendered.

b. Vendors registered with Railways upto the monetary limit of their registration for the items tendered/trade groups of the items tendered.

c. Vendors on approved list of RDSO/PUs/CORE/ Railways etc. for those specific items for which they are on approved list.

d. Manufacturers and their accredited agents. e. Other Railways, Govt. Departments.

(ii) The amount of EMD to be taken in advertised tenders, wherever

applicable, will be 2% of the estimated tender value subject to an upper limit of:

a. Rs.5 lakh for tenders valuing upto Rs.10 crores and b. Rs.10 lakhs for tenders valuing above Rs.10 crores.

Contd….2/-

-2-

2. Security Deposit

(i) Safety Items: The Security Deposit (SD)/Performance Guarantee shall be taken from all firms for contracts for all safety items placed against advertised tenders and Global tenders subject to following exemptions:

a. Vendors registered with NSIC upto the monetary limit of their

registration for the items ordered.

(ii) Other than Safety Items: The Security Deposit (SD) shall be taken from all firms for contracts for items other than safety items placed against advertised tenders and Global tenders subject to following exemptions:

a. Vendors registered with NSIC upto the monetary limit of their registration for the items ordered.

b. Vendors registered with Railways upto the monetary limit of their registration for the items ordered/trade groups of items ordered or vendors on approved list of RDSO/PUs/CORE/Railways etc. for those specific items for which they are on approved list or other Railways, Govt. Departments on their specific request and on merits of the case as considered by tender committee.

(iii) The usual security deposit, should, however be taken in case the

contracts are placed on unregistered/unapproved firms or for items for which a particular firm is not registered/approved.

(iv) The amount of SD to be taken, wherever applicable, will be 10% of

the total value of contract subject to upper ceiling of Rs.10 lakhs for contracts valuing upto Rs.10 crores & Rs. 20 lakhs for contract valuing above Rs.10 crores.

3. Upper limit on amount of EMD & SD may be enhanced suitably for tender cases/contracts valuing beyond the acceptance powers of GMs/AMs. However the same should be clearly specified in tender documents & purchase orders/contracts.

4. Validity of EMD

EMD should remain valid for a period of 45 days beyond the final bid validity period.

Contd….3/-

-3-

5. Validity of SD

Security deposit should remain valid for a minimum period of 60 days beyond the date of completion of all contractual obligations of supplier.

6. Return of EMD

(i) EMD of the unsuccessful bidders should be returned to them within 30 days after expiry of final bid validity.

(ii) EMD should be refunded to the successful tenderers on receipt of security money.

7. Return of SD

After completion of all contractual obligations, SD should be returned to the successful supplier within 60 days.

i. For global tenders the instructions issued vide Board’s Letter No.93/RS(G)/779/9 dated 19-05-1994 will continue to be followed. However, upper limit could be enhanced suitably as indicated in Point 3 above. ii. For procurement of M&P, the detailed guidelines/instructions as contained in Board’s letter No.98/RS(G)/709/1 dated 30-05-2006 may continue to be followed.

Above instructions should be followed scrupulously. This issues with the concurrence of Finance Directorate of Ministry of Railways.

Kindly acknowledge the receipt.

(Trilok Kothari)


No. 2004/RS (G)/779/11 New Delhi, dated 24-07-2007 Copy to: 1. FA&CAOs, All Indian Railways & Production Units. 2. PCEs, All Indian Railways. 3. The ADAI(Railways), New Delhi (with 10 spares copies) 4. The Director of Audit, All Indian Railways.

for Financial Commissioner / Railways

Contd...4/-

-4-

No. 2004/RS (G)/779/11 New Delhi, dated 24-07-2007 Copy to: 1. The COSs, All Indian Railways & PUs including NF(C). 2. The COS, Metro Railway, Kolkata. 3. The COS, COFMOW, New Delhi. 4. The COS, CORE, Allahabad. 5. The COS, Konkan Railway Corporation Ltd., Raigad Bhavan, 8th Floor, Sector-

11, CBD, Belapur, Navi Mumbai-400614. 6. The COS, Mumbai Rail Vikas Corporation, 2nd Floor, Church Gate station

Building, Mumbai-400020. 7. The Directors-

a. Indian Railway Institute of Sig. Engg. & Telecom, Secunderabad. b. Indian Railway Institute of Mech. & Elec. Engg., Jamalpur. c. Indian Railway Institute of Elect. Engg., Nasik. d. Sr.Prof. (Material Management), Railway Staff College, Vadodara. e. Indian Railway Institute of Civil Engg., Pune. f. Indian Railway Institute of Logistics & Materials Management, IDA

House, Sector IV, R.K.Puram, New Delhi 8. Chairman, Railway Rates Tribunal, Chennai. 9. Executive Director, Iron & Steel, 3, Koila Ghat Street, Kolkata. 10. Executive Director(Stores), RDSO, Manak Nagar, Lucknow. 11. Chief Commissioner, Railway Safety, Lucknow. 12. ED(QA)/RITES, RITES Bhavan, Sector-29, Gurgaon, Haryana-122001. 13. CPM, CRIS, Chanakya Puri, New Delhi. 14. GM(Proj)-V, CRIS, Chanakya Puri, New Delhi.

(Trilok Kothari)


No. 2004/RS (G)/779/11 New Delhi, dated 24-07-2007 Copy to: 1. The General Secretary, AIRF, 4, State Entry Road, New Delhi-55. 2. The General Secretary, NFIR, 3, Chelmsford Road, New Delhi-55. 3. The Secretary General, IRPOF, Room No. 268, Rail Bhavan, New Delhi.

Contd….5/-

-5-

4. The Secretary General, FROA, Room No.256-D, Rail Bhavan, New Delhi. 5. The Secretary General, AIRPFA, Room No.256D, Rail Bhavan, New Delhi


Railway Board

Copy to:- Sr. PPSs / PPS / P.S. to:

i. CRB, FC, ML, MS, MM, MT, ME, SECY., DG (RHS), DG (RPF) ii. All Additional Members and Advisors in Railway Board. iii. All Executive Directors in Railway Board. iv. All Directors/Jt. Directors of Civil, Electrical, Finance, Mechanical, Stores,

Signal and Telecom Directorate.

CE-I, Mech(L), Mech(I), Mech(N), F(S)-I, F(S)-II, F(S)-III, FS(POL), EE(G), Signal & Telecom Branch and all other Branches of Stores Directorate.

policy circulars index for the year 2007 - … circulars index for the year 2007 rbs no. file number...

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