policy and procedure manual · the american academy of forensic sciences board of directors policy...

THE AMERICAN ACADEMY OF FORENSIC SCIENCES

BOARD OF DIRECTORS

POLICY AND PROCEDURE MANUAL

Revised September 2020

i

TABLE OF CONTENTS

1. ORGANIZATION AND MANAGEMENT ............................................................................................. 1 1.1. PURPOSE OF MANUAL AND REVISIONS ............................................................................. 1 1.1.1. Purpose ......................................................................................................................... 1 1.1.2. Mission Statement ........................................................................................................ 1 1.1.3. AffirmativeStatement .................................................................................................. 1 1.1.4. DiversityandInclusionStatement ................................................................................ 1 1.1.5. RevisionstotheManual ............................................................................................... 1 1.2. ORGANIZATION CHARTS ..................................................................................................... 3 1.2.1. AAFSBasicOrganizationChart ...................................................................................... 3 1.2.2. ManagementoftheAcademy ...................................................................................... 4 1.2.3. AcademyCommitteeOrganizationChart ..................................................................... 5 1.2.4. AcademyFinancialManagementChart ........................................................................ 6 1.3. FUNCTIONAL DESCRIPTIONS .............................................................................................. 7 1.3.1. TheBoard/RotationPlan .............................................................................................. 7 1.3.2. FunctionalDescriptionsofOfficersandBoardMembers ............................................. 8 1.4. AUTHORITIES,ELECTEDOFFICERS/BOARDOFDIRECTORS ............................................... 11 1.4.1. BasicDecision-MakingAuthority ................................................................................ 11 1.4.2. AppointedOfficers ...................................................................................................... 12 1.4.3. ManagementAssistance ............................................................................................. 12 1.4.4. PublicStatements ....................................................................................................... 12 1.4.5. SponsorshiporEndorsementofNon-AAFSMeetings ................................................ 16 1.4.6. IndemnificationofBoardMembers............................................................................ 16 1.4.7. ConflictsofInterest .................................................................................................... 17 1.5. AFFILIATIONS WITH OTHER ORGANIZATIONS ................................................................... 18 1.5.1. AAFSSponsorship ....................................................................................................... 18 1.5.2. CouncilofScientificSocietyPresidents(CSSP) ........................................................... 18 1.5.3. GuidelinesforAAFSLiaisonRepresentatives .............................................................. 18 1.5.4. AAFSPromotionofForensicScienceEducationalPrograms ...................................... 20 1.5.5. ProtocolforTheEstablishmentof“AssociationAcademies”WiththeAAFS ..............20 1.6. CONFLICTS OF INTEREST ................................................................................................... 22 1.6.1. Definitions .................................................................................................................. 22 1.6.2. Scope .......................................................................................................................... 23 1.6.3. Reporting .................................................................................................................... 23 1.6.4. ActionsandResolutionofConflicts ............................................................................ 242. MEMBERSHIP ............................................................................................................................... 27 2.1. CLASSES OF MEMBERS AND AFFILIATES ........................................................................... 27 2.2. AAFS BASIC MEMBERSHIP REQUIREMENTS ..................................................................... 28 2.3. SECTION MEMBERSHIP REQUIREMENTS .......................................................................... 29 2.3.1. AnthropologySection–MembershipRequirements ................................................. 29 2.3.2. CriminalisticsSection–MembershipRequirements .................................................. 30 2.3.3. Digital&MultimediaSciencesSection–MembershipRequirements........................ 31 2.3.4. Engineering&AppliedSciencesSection–MembershipRequirements ..................... 32 2.3.5. GeneralSection–MembershipRequirements ........................................................... 33 2.3.6. JurisprudenceSection–MembershipRequirements ................................................. 34

ii

2.3.7. OdontologySection–MembershipRequirements..................................................... 35 2.3.8. Pathology/BiologySection–MembershipRequirements .......................................... 35 2.3.9. Psychiatry&BehavioralScienceSection–MembershipRequirements ..................... 36 2.3.10.QuestionedDocumentsSection–MembershipRequirements ................................. 37 2.3.11.ToxicologySection–MembershipRequirements ....................................................... 38 2.4. PROCESSING APPLICATIONS ............................................................................................. 40 2.4.1. BasicMembershipProcessingPolicies ....................................................................... 40 2.4.2. BasicProcessingSchedule .......................................................................................... 40 2.4.3. AAFSMembershipDepartmentProcedures ............................................................... 40 2.4.4. SectionOfficersProcedures ........................................................................................ 41 2.5. AAFS BASIC REQUIREMENTS FOR PROMOTION ............................................................... 42 2.6. SECTION PROMOTION REQUIREMENTS ........................................................................... 43 2.6.1. AnthropologySection–PromotionRequirements ..................................................... 43 2.6.2. CriminalisticsSection–PromotionRequirements ...................................................... 44 2.6.3. Digital&MultimediaSciencesSection–PromotionRequirements ........................... 45 2.6.4. Engineering&AppliedSciencesSection–PromotionRequirements ........................ 46 2.6.5. GeneralSection–PromotionRequirements .............................................................. 47 2.6.6. JurisprudenceSection–PromotionRequirements .................................................... 49 2.6.7. OdontologySection–PromotionRequirements ........................................................ 49 2.6.8. Pathology/BiologySection–PromotionRequirements ............................................. 50 2.6.9. Psychiatry&BehavioralScience–PromotionRequirements ..................................... 51 2.6.10.QuestionedDocumentsSection–PromotionRequirements ..................................... 51 2.6.11.ToxicologySection–PromotionRequirements .......................................................... 52 2.7. POSTING OF MEMBERSHIP APPLICANTS TO AAFS VOTING MEMBER PORTALS ...............543. MEETINGS AND EDUCATIONAL OUTREACH.................................................................................. 55 3.1. ANNUAL MEETING ............................................................................................................ 55 3.1.1. BasicAuthoritytoHold ............................................................................................... 55 3.1.2. SiteSelection .............................................................................................................. 55 3.1.3. ProgramAuthority ...................................................................................................... 55 3.1.4. PublicationRights ....................................................................................................... 64 3.1.5. CertificatesforPresenters .......................................................................................... 65 3.1.6. MeetingExpenses ....................................................................................................... 65 3.1.7. ExhibitSpace .............................................................................................................. 67 3.1.8. ContinuingEducation ................................................................................................. 68 3.1.9. RegistrationExceptions .............................................................................................. 70 3.1.10.AnnualBusinessMeetingoftheMembers................................................................. 71 3.1.11.SectionBusinessMeetings ......................................................................................... 72 3.2. BOARD OF DIRECTORS’ MEETING ..................................................................................... 73 3.2.1. BasicAuthoritytoHold ............................................................................................... 73 3.2.2. OpenMeetings ........................................................................................................... 73 3.2.3. AffiliationWithForensicSciencesFoundation ........................................................... 73 3.3. EXECUTIVE COMMITTEE MEETINGS ................................................................................. 74 3.3.1. BasicAuthoritytoHoldExecutiveCommitteeMeetings ............................................ 74 3.3.2. Limitations .................................................................................................................. 74 3.3.3. ApprovalofExecutiveCommitteeActions .................................................................. 74 3.4. MINUTES ........................................................................................................................... 75 3.4.1. PreparationofMinutes ............................................................................................... 75

iii

3.4.2. MeetingHighlights/ActionsDistributedWithin30Days ............................................ 75 3.4.3. SectionMeetingMinutes ........................................................................................... 75 3.4.4. EditorialChanges ........................................................................................................ 75 3.5. FORENSICSCIENCEEDUCATIONALCONFERENCES(FSEC)PROTOCOL .............................. 76 3.5.1. Description ................................................................................................................. 76 3.5.2. Protocol ...................................................................................................................... 76 3.5.3 Outreach&DevelopmentCoordinatorResponsibilities ............................................. 77 3.6. AAFS INTERNATIONAL EDUCATIONAL OUTREACH PROTOCOL ......................................... 78 3.6.1. Background ................................................................................................................. 78 3.6.2. Objective ..................................................................................................................... 78 3.6.3. Protocol ...................................................................................................................... 78 3.6.4. Outreach&DevelopmentCoordinatorResponsibilities ............................................. 794. FINANCIAL MANAGEMENT ........................................................................................................... 80 4.1. BUDGET ............................................................................................................................ 80 4.1.1. BudgetPreparation ..................................................................................................... 80 4.1.2. SectionsBudgets......................................................................................................... 82 4.2. EXPENDITURES ................................................................................................................. 84 4.2.1. ReimbursementforTravel/PersonalExpenses ........................................................... 84 4.2.2. ExpensesforContinuingEducation ............................................................................ 85 4.2.3. ExpensesforAnnualMeeting ..................................................................................... 85 4.2.4. ExpensesforBoardofDirectors/OfficersMeetings .................................................... 85 4.2.5. WorkshopCompensation ........................................................................................... 85 4.2.6. Audio-VisualExpenses ................................................................................................ 85 4.2.7. CostReductionofEthicsCommitteeHearings ........................................................... 85 4.2.8. AAFSArchivalExpenses .............................................................................................. 86 4.2.9. LiabilityInsurance&Indemnification ......................................................................... 86 4.2.10.HonorariatoMembersIsPrecluded ........................................................................... 86 4.2.11.Member/Presenter/ChairExpenses ........................................................................... 86 4.2.12.Press-RelatedPromotionandExpenses ..................................................................... 86 4.3. DUES ................................................................................................................................. 87 4.3.1. DuesBilling:NumberofNotices ................................................................................. 87 4.3.2. DuesWaiverforDisabledMembers ........................................................................... 875. RECORDS MANAGEMENT ............................................................................................................. 88 5.1. LOCATION AND MAINTENANCE OF RECORDS .................................................................. 88 5.1.1. LocationofRecords .................................................................................................... 88 5.1.2. EthicsCommitteeRecords .......................................................................................... 88 5.1.3. WorkingFiles .............................................................................................................. 88 5.2. RECORDS MAINTAINED BY THE AAFS HEADQUARTERS .................................................... 89 5.2.1. WorkingFiles .............................................................................................................. 89 5.2.2. Archives ...................................................................................................................... 89 5.3. DISPOSITION AND ACCESS OF AAFS RECORDS ................................................................. 91 5.3.1. Policy and Procedure Manual ..................................................................................... 91 5.3.2. AAFSOfficeWorkingFilesandArchives ..................................................................... 91 5.3.3. MembershipDirectory ............................................................................................... 93 5.3.4. MassEmail(EmailBlast) ............................................................................................. 93 5.3.5. Journal of Forensic Sciences ........................................................................................ 93

iv

5.3.6. ExpertWitnessDatabase ............................................................................................ 93 5.4. ACCESS TO MEMBERSHIP RECORDS ................................................................................. 94 5.4.1. AccesstoRecordsbyApplicants,Members,andThirdParties .................................. 94 5.5. FEES FOR PROVIDING INFORMATION FROM AAFS RECORDS ........................................... 95 5.5.1. InformationProvidedGratis ....................................................................................... 95 5.5.2. InformationProvidedforaFee ................................................................................... 956. COMMITTEE ACTIVITIES ............................................................................................................... 96 6.1. AWARDS COMMITTEE ...................................................................................................... 96 6.1.1. Composition ............................................................................................................... 96 6.1.2. TheGradwohlMedallion ............................................................................................ 96 6.1.3. TheDistinguishedFellowAward ................................................................................. 98 6.1.4. TheDouglasM.LucasMedal ...................................................................................... 99 6.1.5. TheAmbassadorofForensicScienceAward ............................................................ 100 6.2. BYLAWS COMMITTEE ..................................................................................................... 101 6.3. CONTINUING EDUCATION COMMITTEE ......................................................................... 102 6.3.1. Composition ............................................................................................................. 102 6.3.2. Purpose ..................................................................................................................... 102 6.3.3. Meetings ................................................................................................................... 102 6.3.4. Financial .................................................................................................................... 102 6.3.5. Records ..................................................................................................................... 102 6.4. DIVERSITY OUTREACH COMMITTEE ............................................................................... 103 6.4.1. Activities ................................................................................................................... 103 6.4.2. Composition ............................................................................................................. 103 6.4.3. Meetings ................................................................................................................... 103 6.5. ETHICS COMMITTEE RULES AND PROCEDURES .............................................................. 104 6.5.1. Composition ............................................................................................................. 104 6.5.2. InvestigationInitiatingAction ................................................................................... 104 6.5.3. GeneralProvisions .................................................................................................... 104 6.5.4. Investigations ............................................................................................................ 106 6.5.5. ConsultationWithSubjectMatterExperts ............................................................... 107 6.5.6. Hearings .......................................................................................................................... 108 6.5.7. BoardProcedures ..................................................................................................... 110 6.5.8. Sanctions .................................................................................................................. 110 6.5.9. AppealtotheMembership ....................................................................................... 111 6.5.10.EffectsofSanctions ................................................................................................... 111 6.6. FINANCE COMMITTEE .................................................................................................... 113 6.7. FORENSICSCIENCEEDUCATIONPROGRAMSACCREDITATIONCOMMISSION(FEPAC) ...114 6.8. HUMANITARIAN AND HUMAN RIGHTS RESOURCE CENTER ........................................... 115 6.8.1. Activities ................................................................................................................... 115 6.8.2. ProposalsforSupport ............................................................................................... 115 6.8.3. Composition ............................................................................................................. 116 6.8.4. Meetings ................................................................................................................... 116 6.8.5. ClydeSnowAward .................................................................................................... 116 6.9. INTERNATIONAL AFFAIRS COMMITTEE ........................................................................... 118 6.9.1. Composition ............................................................................................................. 118 6.9.2. Purpose ..................................................................................................................... 118 6.9.3. Meetings ................................................................................................................... 118

v

6.10. LONGTERMPLANNINGCOMMITTEE(LTPC) .................................................................. 119 6.11. MEMBERSHIP COMMITTEE .................................................................................................. 120 6.11.1.Composition ............................................................................................................. 120 6.11.2.Meetings ................................................................................................................... 120 6.12. NOMINATING COMMITTEE ............................................................................................ 121 6.12.1.Composition ............................................................................................................. 121 6.12.2.Meetings ................................................................................................................... 121 6.12.3.NominationProcedures ............................................................................................ 121 6.12.4.ElectionProcedures .................................................................................................. 122 6.13. PASTPRESIDENTSCOUNCIL(PPC) .................................................................................. 124 6.13.1.Activities ................................................................................................................... 124 6.13.2.Composition ............................................................................................................. 124 6.13.3.Meetings ................................................................................................................... 124 6.13.4.PastPresidentsCouncilAwardforOutstandingEarlyCareer AchievementinForensicScience ............................................................................. 124 6.14. POLICY AND PROCEDURE COMMITTEE .......................................................................... 126 6.15. PROGRAM COMMITTEE ................................................................................................. 127 6.15.1.Composition ............................................................................................................. 127 6.15.2.ProgramChairJobDescription ................................................................................. 127 6.15.3.DutiesoftheProgramChair ..................................................................................... 127 6.15.4.LocalArrangementsCommitteeandChair ............................................................... 128 6.16. PUBLICATIONS ................................................................................................................ 129 6.16.1.EditorialBoard .......................................................................................................... 129 6.16.2. Journal of Forensic Sciences ...................................................................................... 129 6.16.3. Academy Newsfeed .................................................................................................. 129 6.16.4.ForensicScienceinFocusBookSeriesCommittee ................................................... 129 6.17. YOUNG FORENSIC SCIENTISTS FORUM ........................................................................... 131 6.17.1.Composition ............................................................................................................. 131 6.17.2. Purpose ..................................................................................................................... 131 6.17.3.Activities ................................................................................................................... 131 6.17.4.AwardCriteria ........................................................................................................... 1317. SECTION ACTIVITIES .................................................................................................................... 132 7.1. SECTION OFFICERS’ MANUAL ......................................................................................... 132 7.1.1. Introduction .............................................................................................................. 132 7.1.2. References ................................................................................................................ 132 7.1.3. ScheduleofActivities/Dates/Deadlines.................................................................... 132 7.1.4. SectionAwards ......................................................................................................... 134 7.2. SECTION FINANCIAL MATTERS ........................................................................................ 157 7.2.1. SectionFunds ........................................................................................................... 157 7.2.2. SectionBudgets ........................................................................................................ 157 7.3. SECTION BUSINESS MEETINGS AND OFFICER RESPONSIBILITIES ................................... 158 7.3.1. GeneralandSpecificInformation ............................................................................. 158 7.3.2. SectionChairResponsibilities ................................................................................... 158 7.3.3. SectionSecretaryResponsibilities ............................................................................ 159 7.4. SECTION MEMBERSHIP CRITERIA ................................................................................... 160 7.5. SECTION POLICIES AND PROCEDURES ............................................................................ 161 7.5.1. AnthropologySectionPoliciesandProcedures ........................................................ 161

vi

7.5.2. CriminalisticsSectionPoliciesandProcedures ......................................................... 164 7.5.3. Digital&MultimediaSciencesSectionPoliciesandProcedures .............................. 177 7.5.4. Engineering&AppliedSciencesSectionPoliciesandProcedures ............................ 183 7.5.5. GeneralSectionPoliciesandProcedures .................................................................. 186 7.5.6. JurisprudenceSectionPoliciesandProcedures ........................................................ 198 7.5.7. OdontologySectionPoliciesandProcedures ........................................................... 199 7.5.8. Pathology/BiologySectionPoliciesandProcedures ................................................. 201 7.5.9. Psychiatry&BehavioralScienceSectionPoliciesandProcedures............................ 211 7.5.10.QuestionedDocumentsSectionPoliciesandProcedures ........................................ 213 7.5.11.ToxicologySectionPoliciesandProcedures .............................................................. 218

Policy and Procedure Manual Section 1. Organization and Management

1

1. ORGANIZATION AND MANAGEMENT

1.1. PURPOSE OF MANUAL AND REVISIONS

1.1.1. PURPOSE TosetforththepoliciesandproceduresbywhichtheofficersandstaffoftheAmerican AcademyofForensicSciencesconductthebusinessoftheAcademyanddischarge theirresponsibilities,assetforthintheAcademyBylaws.

1.1.2. MISSION STATEMENT TheAmericanAcademyofForensicSciencesisamultidisciplinaryprofessional organizationthatprovidesleadershiptoadvancescienceanditsapplicationtothe legalsystem.TheobjectivesoftheAcademyaretopromoteeducation,tofoster research,toimprovepractice,andtoencouragecollaborationintheforensicsciences.

1.1.3. AFFIRMATIVE STATEMENT TheAmericanAcademyofForensicSciencesdoesnotdiscriminatewithregardto ancestry,ethnicity,nationalorigin,age,race,color,gender,sexualorientation,faith, disability,ormembershipinotherorganizations.

1.1.4. DIVERSITY AND INCLUSION STATEMENT TheAmericanAcademyofForensicSciencesembracesthebenefits,assets,and contributionsofdiversityofitsmemberswhoholdvariedideas,beliefs,and experiences.TheAAFS(1)iscommittedtofosteringandmaintaininganinclusive communitythataccepts,respects,andvaluesdiversitytoincludeethnicity/ancestry/ self-identifiedrace,nationalorigins,genderandgenderidentify,sexualorientation, socioeconomicstatus,age,religion,politicalviews,anddisability;(2)honorsboththe commonalitiesanddifferencesofallmembersofourcommunity;and(3)willhelpto facilitateproductivedialogueandinclusivitysothatallmemberscanthriveinasafe andopenenvironment.TheAAFSbelievesthatdiversityandinclusionprovidean improvedenvironmentthroughsharedvaluesofallmembers,whichbenefitsour organizationaswellasthegreaterforensicsciencecommunity.Assuch,theAAFS hasnotolerancefordiscriminationofanykind.

1.1.5. REVISIONS TO THE MANUAL TheBoardofDirectorsoftheAcademyistheproponentbodyforthisManual and as suchhastheauthoritytoapproveanyrevisionstoit.

SuggestionsforchangestotheManual maybeproposedbyBoardMembers, Academystaff,orthePolicyandProcedureCommitteeforconsiderationbythe ExecutiveCommitteeortheBoardofDirectors.

SuggestionsforchangestoindividualCommitteeproceduresmaybeproposedinthe committeechairsbiannualprogressreportforconsiderationbytheBoardofDirectors inFebruaryorbytheExecutiveCommitteeatthemid-yearmeeting.


2

ProposedamendmentstotheSectionMembershipRequirements(2.3.),theSection Promotionrequirements(2.6.),ortheSectionPoliciesandProcedures(7.5.)require approvalbythesection’smembershipandmustfollowthetimelinesandprocedures outlinedbelow.SectionamendmentsmaynotconflictwiththeBylawsorothersections of the Manual.

TheSectionChairorSecretaryshoulddistributeallproposedamendmentstothe Policy and Procedure Manual(PPM)toitssection’svotingmembershipnolessthan thirty(30)dayspriortothenextsectionbusinessmeeting.Theproposedamendments shouldincludeacurrentcopyoftherelevantsectionoftheManual,includingcitation numbers.Allproposedadditionsmustbeidentifiedwithanunderlineandallproposed deletionsmustbeidentifiedwithastrikethrough.Ifanyproposedamendment requiresexplanation,arationalmaybeprovided.

Theproposedamendmentsmustthenbepresentedatthenextsectionbusiness meetingfordiscussionandaction.Theproposedamendments,anyagreedonsite revisions,andthevotingmembers’approval,denial,orreferralmustbereflectedin thesectionbusinessmeetingminutes.

PertheManual,sectionbusinessmeetingminutesaretobesubmittedtotheAAFS staffbyApril1.Ifthesectionbusinessmeetingminutesidentifyanyrevisionstothe Manualthatwereapprovedbythesectionmembership,staffwillforwardthe minutestothePolicyandProcedureCommitteeChair.Thechairwillevaluate whethertheproposedamendmentsareminorandmaybeimmediatelyincorporated intothenextManual revisionoriftheproposedamendmentsaremoresubstantial andshouldbepresentedtotheExecutiveCommitteeforapproval.Staffwillnotifythe sectionchairandsecretaryofthePolicyandProceduresChair’sdecision.Inthecase ofproposedamendmentsdeemedtobesubstantial,thesectionchairandsecretary willbeadvisedoftheduedateforreportstotheExecutiveCommittee.Thesection chairandsecretarywillbenotifiedoftheoutcomeaftertheBoardofDirectorsratifies theExecutiveCommitteeactionsinthefall.Approvedamendmentsregardingsection membershiprequirementswillbeincorporatedfollowingthenextannualmeeting.

“Forensic Science is the application of scientific principles and technological practices to the purposes of justice in the study and resolution of criminal, civil, and regulation issues.”

BoardofDirectors,1993.


3

1.2. ORGANIZATION CHARTS

1.2.1. AAFS BASIC ORGANIZATION CHART

BoardofDirectorsElectedOfficersSectionOfficers

ExecutiveDirectorandStaff

Anthropology

Membership

Criminalistics

Digital&MultimediaSciences

Engineering&AppliedSciences

General

Jurisprudence

ExecutiveCommitteeStandingCommitteesAdHocCommitteesAppointedOfficers

Odontology

Pathology/Biology

Psychiatry&BehavioralScience

QuestionedDocuments

Toxicology


4

1.2.2. MANAGEMENT OF THE ACADEMY

ExecutiveCommittee(Appointed)

PresidentPresident-ElectVicePresident

SecretaryTreasurer

2Members-at-Large

Board of Directors(ElectedOfficers)

PresidentPresident-ElectVicePresident

ImmediatePastPresidentSecretaryTreasurer

ElectedSectionDirectors(Members-at-Large)

Membership

ExecutiveDirector

Staff

Academy Sections


5

1.2.3. ACADEMY COMMITTEE ORGANIZATION CHART

Membership

ExecutiveCommittee

BoardofDirectors

ExecutiveDirector

AdHocCommittees

StandingCommittees

LongTermPlanning Ethics Editorial

Board Membership Nominating Program

ForensicScienceEducationProgramsAccreditation

Commission

PolicyandProcedure

OfficialLinesofCommunication

AuthorizedInformalCommunicationsNet


6

1.2.4. ACADEMY FINANCIAL MANAGEMENT CHART

AcademySections

AcademyCommittees

ExecutiveCommittee

Membership

BoardofDirectorsTreasurer

FinanceCommittee

ExecutiveDirector

OfficialLinesofCommunication

AuthorizedInformalCommunicationsNet


7

1.3. FUNCTIONAL DESCRIPTIONS

1.3.1. THE BOARD/ROTATION PLAN TheAAFSisgovernedbyan17-memberBoardofDirectors.Six(6)ofthemembers areofficersoftheAAFS:President,President-Elect,VicePresident,Immediate PastPresident,Secretary,andTreasurer.

Theremainingeleven(11)membersoftheBoardareelectedbytheirrespective sectionsforaperiodofthreeyearsonastaggeredannualbasisestablishedbythe boardin1994.

Thecurrentrotationplanisasfollows:

Section Year 1* Year 2 Year 3 Anthropology X

Criminalistics X

Digital&MultimediaSciences X

Engineering&AppliedSciences X

General X

Jurisprudence X

Odontology X

Pathology/Biology X

Psychiatry&BehavioralScience X

QuestionedDocuments X

Toxicology X

*Year1Definition:Termbeginsattheendofthe1994AnnualMeetingandconcludes attheendofthe1997AnnualMeeting(BoardofDirectors,February13,1995).

1.3.1.1. AAFS Board Representative Succession Plan Shouldasection’srepresentativeontheBoardofDirectorsresignpriortothe completionofthethree-yearterm,thechairshallbecomethesectionrepresentative ontheBoarduntilanelectioncantakeplaceatthesection’sbusinessmeeting.

Ifthesectionchairisunableorunwillingtoassumetheresponsibilitiesofthe Boardrepresentativeuntilasectionelectioncantakeplace,thesectionchairshall conveneameetingofthesection’sNominatingCommitteetonominatea replacementcandidatefortheposition.ThenomineeselectedbytheNominating CommitteeshallbecomethesectionrepresentativeontheBoarduntilanofficial electioncantakeplaceduringthesection’sannualbusinessmeeting.Atthe conclusionoftheelection,thesectionchairshallinformtheExecutiveDirector andPresidentoftheAcademy.Uponthecompletionoftheunfulfilledterm,the sectionshallelectarepresentativetoserveanewthree-yearterminaccordance withtheAAFSBoardRotationPlan(PPM1.3.1.).Theout-goingrepresentativeis eligibletoserveanadditionalthree-yearterm.


8

1.3.2. FUNCTIONAL DESCRIPTIONS OF OFFICERS AND BOARD MEMBERS Duties of the President: ThePresidentshallfunctionastheChairoftheBoardofthe AAFS.ThePresidentshallpresideatmeetingsoftheAAFS,theBoardofDirectors, andtheExecutiveCommitteeandshallperformsuchdutiesasiscustomaryorany dutiestheBoardofDirectorsortheAcademyPolicy and Procedure Manual may require.Additionally,thePresidentshall: 1. Coordinateexecutiveactivities,actingasdecision-makerforAAFSpoliciesand procedures. 2. Actasanex-officiomember,withoutvote,ofselectedcommitteesinorderto review,study,andmakerecommendationsoramendmentsonmattersofAAFS activity. 3. AppointallprescribedAAFSadhocorstandingcommittees.SeeArticleV., Section2oftheAAFSBylaws. 4. Serveasacommunicationandinformationsourceforthemembershipthrough the Academy Newsfeedorotherpublications. 5. DevelopguidelinesandprinciplesfortheBoardofDirectorsPolicy and Procedure Manual. 6. Prepareawrittenannualreport. 7. ServeasintermediarybetweenthemembershipandthepermanentAAFSstaff. 8. Actastherepresentativespokespersonorappointsuchwithconcurrenceofthe BoardofDirectorsforothernationalorinternationalorganizations. 9. AppointtheVicePresidenttoperformthedutiesoftheoffice. 10. HavejudiciaryresponsibilitiesfortheAAFSunderthecorporatelawsoftheState ofColorado. 11. Callspecialboardmeetingsasrequired. 12. ServeasPresidingOfficeratmeetingsoftheForensicSciencesFoundation(FSF) MembersandappointaNominatingCommitteeconsistentwithArticleV.,Section 4oftheFSFBylaws.(BoardofDirectors,February1995).

Duties of the President-Elect: ThePresident-Electshallbethesecond-rankingelected officeroftheAAFSandshallassistthePresidentintheperformanceofhis/herduties. ThePresident-ElectshallactuponthedirectionoftheBoardofDirectorstodischarge thedutiesofthepresidentialofficeintheeventofthePresident’sabsence,disability, orrefusaltoact.IftheofficeofthePresidentbecomesvacantforanyreason,the President-Electshallsucceedtothepresidencyuntiltheexpirationofthetermfor whichhis/herpredecessorwaselectedandforthetermofone(1)yearthereafter. Additionally,thePresident-Electshall: 1.ServeasaMemberoftheBoardofDirectors. 2.Actasanex-officiomember,withoutvote,ofselectedpresidentialappointed committeesinordertoreview,study,andmakerecommendationsonAAFSmatters. 3.AssistthePresidentinpreparationandupdatingofguidelinesandprinciples fortheBoard’sPolicy and Procedure Manual. 4.ServethePresidentonotherAAFSactivitiesasdesignatedordelegated.

Duties of the Immediate Past President: TheImmediatePastPresidentshallbea memberoftheBoardofDirectorsforone(1)yearimmediatelyfollowinghis/herterm


9

ofofficeasPresident.TheImmediatePastPresidentshallundertakesuchotherduties ortasksasmaybeassignedbytheBoardofDirectors.

Duties of the Vice President: TheVicePresidentshallassistthePresidentinthe performanceofdutiesandundertakesuchtasksasmaybeassignedtohim/herby thePresidentfromtimetotime.TheVicePresidentshallsucceedtothepresidencyin theeventtheofficeofPresidentbecomesvacantforanyreasonandthePresident- Electisunabletosucceedtothepresidency.Additionally,theVicePresidentshallact asPresidingOfficeratmeetingsintheabsenceofthePresidentorPresident-Elect.

Duties of the Secretary: TheSecretary,inconjunctionwiththeExecutiveDirector servingasanappointedAssistantSecretary,shallberesponsiblefortheofficial minutesoftheAAFS,shallgivenoticetothemembersofthetime,place,andagenda ofAAFSmeetings,andshallperformorsupervisetheexecutionofsuchadditional tasksasassignedbytheBoardofDirectors.Additionally,theSecretaryshall: 1.ReviewAAFSMinutesoftheBoardofDirectors,ExecutiveCommittee,andthe annualbusinessmeetings. 2.ServeastheChairoftheMembershipCommittee,reviewallrejectedapplications, beresponsibleforlettersofnotificationtorejectedapplicants,actasthearbiter forunresolvedapplicationdecisions,andshallbePresidingOfficerofthe MembershipCommitteeMeeting(withoutvote). 3.EnsurepropercareoftherecordsoftheAAFS. 4.Notifydesignatedmembersofthetimeandplaceofthemeetings. 5.Assistinpreparationofmeetingagenda. 6.Arrangeforballotingwhenandwherenecessary. 7.Prepareawrittenannualreport. 8.ServeasSecretaryoftheForensicSciencesFoundationMembers.

Duties of the Treasurer:TheTreasurer,assistedbytheExecutiveDirector,shallkeep account,makeperiodicreportson,andsafeguardthefundsoftheAAFSasprovided bytheBoardofDirectorsinaccordancewithacceptedaccountingmethodsand procedures.TheTreasurershallannuallycausetobepreparedacertifiedauditofthe AAFSfinancialrecords.Additionally,theTreasurershall: 1.Haveaworkingknowledgeofthevariousmethodsofaccounting. 2.Possesscurrentknowledgeofeconomictrendsandevaluatetheeffectofthese trendsonthefinancialpositionoftheAAFS. 3.Possesscurrentknowledgeonnationalassociationfinancialtrends. 4.UnderstandtheIRSrequirementsgoverning501(c)(3)organizations. 5.ReviewandsubmitmonthlyfinancialstatementstotheBoard. 6.Replytocorrespondencerelatedtofinancialmatters. 7.Monitortheallocationofsectionfunds. 8.Notifysectionsoftheirfinancialposition. 9.EvaluateandadvisevariouscommitteesonfinancialmattersandAAFSpolicy. 10.Notifymembersofdues. 11.Prepareawrittenannualreport. 12.ServeasChairoftheFinanceCommittee.


10

Duties of the Board of Directors: 1.Exerciseitslegalandbylawsauthorityandresponsibilityinthedirectionand conductoftheaffairsoftheAAFSanditsrespectivesectionsinordertopromote andattaintheobjectivesoftheAAFS. 2.SupervisethedirectionofExecutiveDirector. 3.Electtwo(2)members-at-largetotheExecutiveCommittee. 4.EstablishpolicyandprocedurerulesandregulationsfortheAAFS. 5.Establishfees/duesandassureappropriateproceduresforpaymentofsame. 6.Assistasearchcommitteeinitsactivitiesandactonitsrecommendations. 7.Imposesanctionsinethicsmatters. 8.ReviewactionsoftheMembershipCommittee. 9.AppointtheJournal Editor-in-Chief. 10.Organizeandappointadhoccommitteeswithastatementofduration.(AAFS Bylaws,ArticleV.,Section2) 11.Callspecialboardmeetingsinaccordancewiththeprovisionofthebylaws. 12.ServeasMembersoftheForensicSciencesFoundation.


11

1.4. AUTHORITIES, ELECTED OFFICERS/BOARD OF DIRECTORS

1.4.1. BASIC DECISION-MAKING AUTHORITY Board of Directors: ThegeneralmanagementoftheAcademy,includingthe acquisitionoffundsbywhichtooperatetheAcademy,shallbetheresponsibilityof theBoardofDirectors.TheBoardshallconsistoftheAcademyofficersandone(1) directorelectedfromeachsectionoftheAcademy.Thetermofofficeofeachsuch directorshallbethree(3)years,beginningattheconclusionoftheannualmeetingat whichelected.Theirelectionshalloccuratstaggeredyearlyintervalsaccordingtoa planofrotationestablishedbytheBoardofDirectors.See1.3.1.

TheBoardofDirectorsshallhaveanExecutiveCommitteeempoweredtoactfor,and onbehalfof,theBoardonmattersthatrequireurgentactionbetweenmeetings oftheBoardandtoaccomplishotherspecificallyassignedtasks,includingbutnot limitedto,thosetasksspecificallyidentifiedinthisPolicy and Procedure Manual. ActiontakenbytheExecutiveCommitteeshallbereportedtothefullBoardof Directorsassoonaspractical,shallbesubjecttoreviewandratificationbytheBoard, andshallberecordedintheminutesoftheBoard.

Executive Committee:TheExecutiveCommitteeshallconsistofseven(7)membersof theBoardofDirectors:President,President-Elect,VicePresident,Secretary,Treasurer, andtwo(2)Members-at-Largeelectedannuallybythedirectorsastheirrepresenta- tivesontheExecutiveCommittee.Thedirectorsshallalsoelectone(1)alternate membertotheExecutiveCommitteetoserveasreplacementforanyabsentdirectors. Thethree(3)directorselectedasmembersandalternatemembershallbefrom Academysectionsnotrepresentedbythememberswhoareofficers.

Limitations:TheExecutiveCommitteecannotmakefinaldecisionsonthechangeof anapprovedmeetingsite.Itcannottakefinalactiononmembershipmattersandit cannotraisetheannualduesrate.ItwillmakeafullreporttotheBoardofDirectors onitsdeliberations.(Mgmt.Subcomm.,July15-17,1982)

Board Ratification Requirements:Tofacilitatetheconductingofbusinessbetween face-to-facemeetings,telephoneconferencecallsmaybeheld.Ifavoteisconducted byUSPSmail,receiptofmailedvotesfromonehundred(100)percentofthetotal numberofmembersoftheBoardofDirectorsshallconstituteaquorumforthe transactionofbusinessbyUSPSmail.Themailballotsmustbeunanimoustoapprove anymotion.

Thereceiptofelectronicvotesfromamajorityofthetotalnumberofmembersof theBoardofDirectorsshallconstituteaquorumforthetransactionofbusinessby electronicmail.Emailandotherelectronicvotingshallbeconductedasausualvote andnotasthatofamailvote.(AAFSBylaws,ArticleIII.,Section5.)


12

1.4.2. APPOINTED OFFICERS TheBoardofDirectorsmayappointadditionalofficersoftheAcademyasare necessarytoensurethepropermanagementofAcademyaffairs.TheExecutive DirectoroftheAcademyshallbeappointedasanAssistantSecretary.

1.4.3. MANAGEMENT ASSISTANCE TheBoardofDirectorsmayauthorizetheemploymentofsuchstaffasarenecessary fortheeffectivemanagementofAcademyaffairs.Onesuchstaffmembershould havethetitle“ExecutiveDirector”whoshallbetheChiefExecutiveOfficerofthe Academy.Thespecificconditionsoftheseappointments,includingannualperformance evaluationprocedures,shallbeasdeterminedbytheBoardofDirectorsinfurtherance ofthebestinterestsoftheAcademy.TheExecutiveDirectorshallberesponsibleto theBoardofDirectorsfortheexecutiveandmanagementfunctionsoftheAcademy exceptthattheExecutiveDirectorshallnotbeinvolvedintheactivitiesoftheEthics, Membership,orNominatingCommittees,otherthantoprovideadministrative support.TheExecutiveDirectorshallreporttotheBoardofDirectorsandshallattend boardmeetings,butshallnotbeavotingmemberthereof.

1.4.4. PUBLIC STATEMENTS 1.4.4.1. Statements Made as Representative of AAFS: Position TheBoardofDirectorsmayappointadesigneeordesigneestoactasAcademy Spokesperson(s).Thespecificconditionsofthis(these)appointment(s)shallbe determinedbytheBoardofDirectorsinfurtheranceofthebestinterestsof theAcademy.TheAcademyspokesperson(s)shallreporttotheBoardof Directorsandshallattendboardmeetings,butshallnotbe(a)votingmember(s) thereofunlessotherwise(a)votingmember(s).

1.4.4.2. Policy on Position Statements A. ACADEMY POSITION STATEMENTS 1. Ontherareoccasionthatasignificantandbroadissueofnationalor internationalimplicationtoforensicsciencearises,theAcademymay issueapositionstatement. 2. OnlytheBoardofDirectorsshallissuethepositionstatementsofthe Academy. 3. AllAcademypositionstatementsmustbeapprovedbythree-fourths (3/4)ofthemembersoftheBoardofDirectors. 4. RequestsforAcademypositionstatementsmayonlybesubmittedby membersoftheAcademyandshallbesubmittedtotheBoardof Directorsforconsideration. 5. TheBoardshallnotifythememberswhenanissuehasarisenonwhich anAcademypositionstatementisbeingconsideredandrequestinput fromthemembers. 6. TheBoardmayformanadhoccommitteetocompleteareporton theissuebeingconsideredforapositionstatement.Anycommittee reportshallbecirculatedtothemembersforcomment.


13

7. TheBoardshallconsidertheadhoccommitteereportandthe commentsfromsectionsandindividualmembersoftheAcademy concerningtherequestforAcademyaction. 8. AnyapprovedAcademypositionstatementshallbemadepublic throughtheAAFSwebsiteandbysuchadditionalmeansastheBoard ofDirectorsmayapprove.

B. SECTION POSITION STATEMENTS NosectionoftheAcademyshallissueasectionpositionstatement. C. AMICUS CURIAE BRIEFS General: 1. Ontherareoccasionthatasignificantandbroadissueofnationalor internationalimplicationtoforensicsciencearises,theAcademymay authorizethefilingofanamicuscuriaebrief.Briefsshallgenerallyonly beauthorizedattheappellatelevelinthehighestcourtinwhichthe issueislikelytobefinallydetermined.Briefsmayonlybesubmittedat thetrialcourtorlowerappellatelevelincasespresentingissuesoffirst impressionwithgreatimportancetotheforensiccommunity. 2. ThefilingofanamicuscuriaebriefonbehalfoftheAcademymustbe authorizedbythree-fourths(3/4)ofthemembersoftheBoardof Directors. 3. Requeststofileanamicuscuriaebriefmayonlybesubmittedby membersoftheAcademyandshallbesubmittedtotheBoardof Directorsforconsideration. 4. TheBoardshallnotifythemembersthatacasehasariseninwhichthe Academyisconsideringfilinganamicuscuriaebriefandrequestinput fromthemembers. 5. TheBoardmayformacommitteetocompleteareportontheamicus curiaebriefbeingconsideredforfiling.Anyreportshallbecirculatedto themembersforcomment. 6. Adraftoftheproposedbriefwiththeapplicationdescribedbelow shallbesenttotheExecutiveDirectoroftheAcademy.Ifexpedited considerationisnecessary,anabbreviatedapplicationmaybeinitially accompaniedbyadetailedoutlineoftheproposedbriefratherthana completedraftofthebrief.Ineitherevent,theBoardmustreviewthe briefbeforeitmaybefiled. 7. BriefsshallbefiledonlyinthenameoftheAcademyandnotinthe nameofanAcademysection.TheBoardshalldesignateanappropriately qualifiedattorneytoserveascounselofrecordforthefilingofthe amicuscuriae. 8. Everyeffortshallbemadetoavoidexposinganyactivememberof thejudiciarywhoisalsoamemberoftheAcademytoamicuscuriae applications,proposedamicuscuriaebriefs,orapprovedamicuscuriae briefs.IfamemberoftheBoardisanactivememberofthejudiciary,


14

theyshallnotparticipateintheapplicationreviewprocess.TheBoard membermaydesignateanotherFellowfromtheBoardmember’s respectivesectiontofulfilltheamicuscuriaereviewfunction.

ContentsofaRequestforanAmicusCuriaeBrief: 1. Anapplicationshallbeinletterormemorandumformaddressedtothe ExecutiveDirectoroftheAcademy.Ifitiscomplete,theapplicationand anyrelatedmaterialsshallbeimmediatelyforwardedtotheBoardof Directors. 2. Theapplicationshallcontainthefollowing: a. Thestyleandcaptionofthecase,alistoftheparties,thelast courttorenderadecisioninthecase,andthecourtinwhich thebriefistobefiled.Ifpossible,acopyofthedecisionororder appealedfromshallbeattached. b.Thedatebywhichtheproposedamicusbriefmustbefiled. c.Afullstatementoftherelevantfactsofthecontroversyifnot adequatelyrecitedinanyattacheddecisionororder. d.Astatementwhetherthepositiontobesupportedhasbeen adoptedbytheAcademyand,ifso,referencetoandfullquotation oftherelevantresolutionoftheBoardofDirectors. e.Iftheapplicationseeksauthoritytofileanamicuscuriaebriefin supportofapositionwhichhasnotbeenadoptedbytheAcademy, itmustbeaccompaniedbyaconcisestatementofthepositionto besupportedandastatementofreasonswhyitshouldbeadopted bytheBoardofDirectors. f.Anexplanationofthereasonswhythecontroversyisanimportant onefortheAcademyandwhytheAcademy’sparticipationwould assistthecourtinreachingitsdecision. g.Disclosureofanypersonalorprofessionalinterestintheissues involvedonthepartofanyindividualororganizationrequesting Academyinvolvement. h.Namesandfirmconnectionoftheattorneyswhohavewrittenor wouldactuallywritethebriefonbehalfoftheAcademy. i.Adraftofthebrieftobefiled,orifthesubmissionisbeingpursued onanexpeditedbasis,adetailedoutlineoftheargumenttobeset forthinthebrief.

ReviewProcedures: 1. Everyeffortshouldbeexpendedtoensuresufficienttimeforthorough considerationofanapplicationandthebriefbytheBoardofDirectors andthemembers.Whentimeisoftheessence,theBoardmay discussandvotebytelephoneconferenceratherthanwaitingforthe nextregularlyscheduledBoardmeeting.TheBoardwillnotconsider anyapplicationifthetimeforfilingabriefislessthan30daysrequested noticetotheBoard.


15

2. AnycommitteeformedbytheBoardshould: a.ProvidetheBoardwithrecommendationonwhetherthe applicationshouldbegranted.TheCommitteeshouldconsider questionssuchaswhetherparticipationwillbeconsistentwiththe objectivesandpoliciesoftheAcademy;thesignificanceoftheissue toforensicscience;whethertheAcademycanmakeauseful contributiontothecase;whetherthereissufficientresearch,data, andliteraturetopresentastrongposition;andotherappropriate issues. b.Reviewandmakeappropriaterecommendationsonallproposed amicuscuriaebriefs,includingwhethertheproposedbriefsarean accuraterepresentationofthepositionoftheAcademyand whetherthebriefsareofhighprofessionalquality.Beforeabrief maybefiled,theCommitteeshouldverifytotheBoardthatthe briefisofhighprofessionalqualityandafairrepresentationofthe positionoftheAcademy. c.Recommendappropriatelegalcounseltoauthorand/orfilethe brief,iftheBoardgrantstheapplicationandtheappropriatelegal counselhasnotbeenrecruited.Everyeffortshouldbemadeto recruitqualifiedvolunteercounselandtheirservicesatalllevels andaspects.

Disclaimer: EachamicuscuriaebrieffiledinthenameoftheAcademyshallcontainthe followingdisclaimer:“Neitherthisbriefnorthedecisiontofileitshouldbe interpretedtoreflecttheviewsofanyactivejudicialmemberoftheAmerican AcademyofForensicSciences.Noinferenceshouldbedrawnthatanyactive memberofthejudiciaryparticipatedintheadoptionofthepositionsinthis brief.” Costs: TheAcademymaypayreasonablelegalorconsultingfeesforthepreparation orreviewofamicuscuriaebriefs,excludinganyworkdonebythemembersof theAcademy,asdeterminedbytheBoardofDirectors.Thenecessarycostsof printingandfilinganapprovedbriefshallbebornebytheAcademy. JointBriefs: TheAcademymayjoininamicuscuriaebriefswithotherorganizationsto conserveAcademyresourcesandtocreatealliancesthatincreasethe Academy’sinfluenceonimportantforensicissuesincourtsandlegislatures.

1.4.4.3. “FAAFS,” Reference of FellowsoftheAAFSshallhavetherighttousetheletters“FAAFS”(Fellowofthe AmericanAcademyofForensicSciences)ontheircorrespondence.


16

1.4.4.4. Use of AAFS Letterhead AAFSletterheadstationarywillonlybeusedforconductingofficialAAFSbusiness andwillnotbeusedforanyotherpurposes.(BoardofDirectors,February13,1995)

1.4.4.5. U se of AAFS Logo Thename,acronym(AAFS),andvariouslogosoftheAmericanAcademyof ForensicSciences(the“Academy”)aretrademarksand/orservicemarksofthe AcademyandareprotectedassuchbytheAcademy.Anyindividualor organizationmaynotusetheminanymannerforanycommercialorother purposesnotauthorizedbythePolicy and Procedure Manual,orthroughthe express,writtenpermissionoftheExecutiveDirector.Thename,acronym,or appropriatelogooftheAcademymaybeusedoncommunications,publications, orpromotionalmaterialinconjunctionwithanactivityconducted,authorized,or sponsoredbytheAcademyoranyofitssections.Whentheactivityisconducted orsponsoredbyasection,thesection’snameshallbeusedinconjunctionwith theAcademyname,logo,oracronym.Anysection,person,orentitydesiringto usethelogoinconjunctionwithanactivitydescribedabovemustconsultthe ExecutiveDirectortodeterminewhichversionofthelogoisappropriateforuse. Thename,acronym,orappropriatemembershipclassmaybeusedbyanyperson whosemembershipisingoodstandingtodescribehisorhermembershipinthe Academyonanyresume,curriculumvitae,biographicalstatement,orstatement ofqualificationsorachievements.

1.4.5. SPONSORSHIP OR ENDORSEMENT OF NON-AAFS MEETINGS AAFSpolicyforendorsingnon-AAFSeducationalandscientificprograms: 1. TheAAFSshallnotformallyorinformallyadvertiseitselfassponsoringany meetingunlesstheprofessionalleadershipoftheAAFSisawareofthenatureof theprogram,itsparticipants,andcanverifythequalityofsuchaprogram. 2. AmemberoftheAAFSwhodesiresendorsementbytheAAFSofanyscientificor educationalprogrammustsubmittotheBoardofDirectors,intimeforits thoroughreview,priortoformalvote,adetailedoutlineoftheprogramand programparticipants.(ExecutiveCommittee,July1973)

1.4.6. INDEMNIFICATION OF BOARD MEMBERS TheAAFSshallobtainliabilityinsuranceindemnifyingAAFSofficersandboard members,ExecutiveCommitteemembers,sectionofficers/committees(Executive Committee,February1983).Additionally,itisthepositionoftheExecutiveCommittee oftheAmericanAcademyofForensicSciencesthatmembersofitscommitteesfall underArticleVII.,Section5-Indemnification,andthattheAAFSwillprovidelegal representationformembersactinginthatcapacity(asofficersorcommittee members),withoutmakinganydeterminationoftheconsiderationofmeritsofany possibleallegation,unlesstheindividualhasactednegligentlyorcommitted misconduct.(ExecutiveCommittee,July1990)


17

INDEMNIFICATION: Each present and future board member and elective officer, whether or not then in office, shall be indemnified by the Academy against expenses actually and necessarily incurred by or imposed upon him/her (including but not without being limited to, judgments, costs, and counsel fees) in connection with defense of the action, suit, or proceeding in which he/she is made a party by reason of being or having been a director or elective officer of the Academy except in relation to matters as to which he/she shall be adjudged in such action, suit, or proceeding to be liable for negligence or misconduct in the performance of his/her duties for the Academy. Such indemnification shall not be deemed exclusive of other rights to which such director or officer may be entitled, under any other bylaws, agreement, a vote of the members, or as a matter of law, or otherwise. (AAFSBylaws,ArticleVII.,Section5)

1.4.7. CONFLICTS OF INTEREST Adirector,officer,orcommitteememberoftheAcademy,whenconductingtheir Academyresponsibilities,shallavoidconflictsofinterestortheappearanceof conflictsofinterest. Aconflictofinterestariseswhenapersonal,business,orfinancialinterestofthe director,officer,orcommitteemembermayaffecttheobjectivityoftheiractionson behalfoftheAcademy. AllactualandpotentialconflictsofinterestofdirectorsshallbedisclosedtotheBoard ofDirectorsandtoanyotherrelevantentitywithintheAcademy(i.e.,theaffected committeeorothersectionofficers)wheneveraconflictorpotentialconflictarises. Ifaconflictorpotentialconflictarises,thedirector,officer,orcommitteemembers willrefrainfromvotingonthesubjectaffectedbytheconflictorappearanceofa conflict,butmayparticipateindiscussionsofthematterunlessamajorityofthe membersoftherelevantboard,section,orcommitteeobjects,andmaybecounted indeterminingthepresenceofaquorum. Iftherecusalofthedirector,officer,orcommitteememberscreatesasituationwhere necessaryactioncannotbetakenbecausetherecusingpartyisthesoledecision- makerorwouldbethedecidingvote,theBoardofDirectorsshallbenotifiedand appropriateactiontakenbytheBoardtoresolvethesituation.


18

1.5. AFFILIATIONS WITH OTHER ORGANIZATIONS

1.5.1. AAFS SPONSORSHIP Allpetitionsbyorganizationsseekingaffiliation,recognition,orsponsorshipbythe AAFSwillbesubmittedtothesectionmostrepresentativeofthedisciplineofthe practitioner.(ExecutiveCommittee,February1984)

1.5.2. COUNCIL OF SCIENTIFIC SOCIETY PRESIDENTS (CSSP) TheAAFSshallparticipateasaMemberoftheCouncilofScientificSocietyPresidents. TheofficialrepresentativestotheCouncilofScientificSocietyPresidentsarethe PresidentandthePresident-Electortheirdesignee(s). (ExecutiveCommittee,July30,2010)

1.5.3. GUIDELINES FOR AAFS LIAISON REPRESENTATIVES TheappointmentofAAFSliaisonrepresentativesistofurtherthepurposesofAAFS assetforthintheAAFSBylawsPreamble,Section3-Objectives: “The objectives of this Academy shall be to promote professionalism, integrity, and competency in the membership actions and associated activities; to promote education for and research in the forensic sciences; to encourage the study, improve the practice, elevate the standards, and advance the cause of the forensic sciences; to promote interdisciplinary communications; and to plan, organize, and administer meetings, reports, and other projects for the stimulation and advancement of these and related purposes.” TorecommendthatAAFSestablishaliaisonwithanotherorganization,thefollowing shouldbeprovidedtotheAAFSExecutiveDirector(fortransmittaltotheBoardof Directors): 1. Descriptiveliteratureabouttheorganizationwithwhichliaisonisproposedshould beobtainedandprovided.Suchinformationshouldinclude:theobjectivesofthe organization;thecriteriaformembershipintheorganization;thebylawsofthe organization;thelistoftheprincipalofficersandexecutivestaffoftheorganization; themembershipdirectoryoftheorganization(ifavailable);andtheorganization’s policyandproceduresforestablishingliaisonwithothergroups. 2. Aclearstatementofexactlyhowtheestablishmentoftheproposedliaisonwith theorganizationwilladvancetheobjectivesofAAFS. 3. Unofficial,orinformal,liaisonsmayfromtimetotimebeestablishedbyindividual sectionswithotherorganizationsorsectionsthereofinordertofurtherthe purposesoftheAAFSassetforthintheAAFSBylawsPreamble,Section3– Objectivesasquotedabove.Liaisonsofthistypeshallbeallowedprovidedthat: a. Thesectionestablishesthattheobjectives,membershipcriteria,andbylaws oftheorganizationdonotconflictwiththoseoftheAAFS,and


19

b. TheliaisonisapprovedbythemajorityvoteofaquorumoftheBoardof Directorsor(betweenmeetingsoftheBoardofDirectors)byamajorityvote ofaquorumoftheExecutiveCommittee. Anyandallcostsassociatedwithunofficialorinformalliaisonsshallbethesole responsibilityofthesectionestablishingsuchliaison. Fororganizationswithwhichliaisonrepresentationhasbeenestablishedpriortothe approvaloftheseguidelines,theexistingliaisonrepresentativesshouldacttomeet therequirementsdescribedaboveassoonaspossible. Officialliaisonwithanotherorganizationisauthorizedbyamajorityvoteofa quorumoftheBoardofDirectorsor(betweenmeetingsoftheBoardofDirectors) byamajorityvoteofaquorumoftheExecutiveCommittee.TheBoardwilldetermine thelengthoftheappointmentofAAFSliaisonrepresentativesonacase-by-casebasis. ThedutiesoftheAAFSliaisonrepresentative(s)include(butarenotlimitedto): 1. NotifytheAcademy Newsfeededitoroftheprincipalscheduledmeetingsofthe organizationwithwhichliaisonhasbeenestablished; 2. NotifytheAcademy Newsfeededitor(orequivalent)oftheorganizationwith whichliaisonhasbeenestablishedofthescheduledmeetingsofAAFS; 3. Attendtheprincipalannualmeeting(unlesstherearecompellingreasonsnotto) oftheorganizationwithwhichliaisonhasbeenestablished; 4. EncouragemembershipinAAFSbyeligiblemembersoftheorganizationwith whichliaisonhasbeenestablished; 5. InvitepresentationsattheAAFSscientificprogram(s)bymembersofthe organizationwithwhichliaisonhasbeenestablished;and 6. ProvidetheExecutiveDirectorwithanannualsummaryforpresentationtothe BoardofDirectorsofthenatureandscopeofliaisonactivities,includingactions takenbytheorganizationwithwhichliaisonhasbeenestablishedthatareof relevancetoAAFS.

Unofficialorinformalaffiliationswithotherorganizationsmaybeestablishedupon amajorityvoteoftheBoardofDirectors.Thepurposeoftheunofficialorinformal affiliationstatusistopromotecooperationwithotherorganizations.Thesole benefitofthisunofficialorinformalaffiliationstatusisthatmembersoftheaffiliated organizationmayattendtheAAFSannualmeetingatAAFSmemberrates. TheBoardofDirectorshasrecognizedthefollowingorganizationsasunofficial/ informalaffiliations: – InternationalAssociationofIdentification(IAI)(February1998) – AssociationofFirearmandToolMarkExaminers(AFTE)(February2005) – InternationalAssociationofArsonInvestigators(IAAI)(August2017)


20

1.5.4. A AFS PROMOTION OF FORENSIC SCIENCE EDUCATIONAL PROGRAMS Aneducationalinstitutionwithaforensicscienceprogramleadingtoadegreein forensicscienceandaccreditedbytheForensicScienceEducationPrograms Commission(FEPAC)willbeallowedtoexhibit,advertiseattheannualmeeting,on the Academy Newsfeed,andthroughthepurchaseofAAFSmailinglabelstopromote itsacademicprograms. EducationalinstitutionsnotaccreditedbyFEPACwithnon-degreedforensicscience programsmaybeallowedtoexhibitand/ortoadvertiseattheannualmeeting,on the Academy Newsfeed,orthroughthepurchaseofAAFSmailinglabelsas longassuchadvertisingdoesnotpromoteitsnon-FEPAC-accrediteddegree-granting programs.(BoardofDirectors,February19,2007)

1.5.5. PROTOCOL FOR THE ESTABLISHMENT OF “ASSOCIATION ACADEMIES” WITH THE AAFS Toinitiatetheconsiderationofan“association”relationshipbetweenAAFSand anotherprofessionalorganizationlocatedoutsidetheUnitedStates,thefollowing informationshouldbeprovidedinEnglishtotheExecutiveDirectorfortransmittal totheBoardofDirectors: 1. Descriptiveliteratureabouttheproposedorganizationtoinclude:objectives, criteriaformembership,bylaws,alistofofficersandexecutivestaff,amembership directory(ifavailable),policyandproceduresrelatingtoestablishmentof relationshipswithotherorganizations,yearoffounding,documentssupporting non-profitstatus,andalistofpublicationsoftheorganizationwithinformation onthefrequencyofpublication. 2. Astatementfocusingonhowtheproposedassociationrelationshipwouldbenefit boththeAAFSandtherequestingorganization. Theestablishmentofanassociationrelationshipcanbeapprovedbyamajorityvote ofaquorumoftheBoardofDirectors.TheBoardofDirectorsmustestablishthatthe objectives,membershipcriteria,andbylawsoftheorganizationdonotconflictwith thoseoftheAAFS.UnlessdecidedotherwisebytheBoard,thedurationofthe relationshipisfive(5)yearsandsubjecttorenewal. Anyandallcostsassociatedwiththeestablishmentofanassociationrelationshipwill bethesoleresponsibilityoftherequestingorganization. Inapplyingforanassociationrelationship,anorganizationacknowledgesthatifsuch relationshipisapproved,theAAFShastherighttorecognizetheassociation relationshipwiththeapplyingorganization.

Iftheassociationrelationshipisapproved,theAAFSInternationalAffairsCommittee shouldbedesignatedasthecontactgroupwiththeorganization.DutiesoftheAAFS contactgroupareto: 1. NotifytheAcademy Newsfeededitoroftheprincipalscheduledmeetingsofthe organization; 2. NotifytheorganizationofscheduledmeetingsoftheAAFS;


21

3. EncouragemembershipinAAFSbyeligiblemembersoftheorganization; 4. InvitepresentationsattheAAFSscientificprogrambymembersofthe organizationand 5. ProvidetheExecutiveDirectorwithanannualsummaryforpresentationtothe BoardofDirectorsofthenatureandscopeofliaisonactivities,especiallyactions takenbytheorganizationthatareofgreatestrelevancetoAAFS.

Requestsforrenewaloftheassociationrelationshipshouldbemadeatleast45days priortotheannualmeetingoftheAAFS.Therequestshouldincludeastatementfrom therequestingorganizationandastatementfromtheAAFSInternationalAffairs Committeefocusingonthereasonstocontinuetheassociationrelationship.

Iftheassociationrelationshipisapproved,theorganizationhastherighttoofficially statethatsuchrelationshipexists,butdoesnothavetherighttoactonbehalfof theAAFS.

TheBoardofDirectorshasacceptedthefollowingas“AssociationsofAAFS”: a. TheBrazilianAcademyofForensicSciences(February2016) b. TheInternationalSocietyforAppliedBiologicalSciences(February2017) c. CubanSocietyofLegalMedicine(August2019)


22

1.6. CONFLICTS OF INTEREST

Adirector,officer,orcommitteememberoftheAmericanAcademyofForensic Sciences(AAFS),whenconductingtheirAAFSresponsibilities,shallavoidconflictsof interestortheappearanceofconflictsofinterest.(ref.PPM1.4.7.)

PRESENTATIONS(ref.PPM3.1.6.1.) PresentationsatAAFSAnnualScientificMeetingsandcorrespondingabstractsmust beformulatedtopromoteeducationandtoelevateaccuracy,precision,and specificityintheforensicsciences.Presentationsorabstractswhichsolelypromote acommercialproduct,company,entity,orservicewillnotbeallowedatanAAFS AnnualScientificMeeting.Presentationsbycommercialentitiesshallbelimitedto thescienceandnotbeanadvertisementorpromotionoftheirproduct.Aconflict ofinterestariseswhenapersonal,business,orfinancialinterestofthedirector, officer,orcommitteemembermayaffecttheobjectivityoftheiractionsonbehalf oftheAAFS.

PUBLICATIONS(ref.PPM6.16.4.6.) TheChairandmembersoftheBookCommitteeshallhavenofinancialinterestinthe publisheroritssubsidiaries.Authorsshallhavenodirectfinancialorotherinterest associatedwiththeauthoredbook,otherthanbooksales.

GENERAL SECTION(ref.PPM7.5.5.V.A.3.l.) Intheeventthatamemberonthis[Awards]committeehasaconflictofinterest withthenominee,thatcommitteemembershallnotactonanycommitteematters duringtheselectionperiod.

EDUCATIONAL ACTIVITIES AsajointproviderofContinuingEducation/ContinuingMedicalEducation(CE/CME) credits,AAFSmustbeabletodemonstratethateveryonewhoisinapositionto controlthecontentofaneducationalactivity(i.e.,authors,presenters,selection committeemembers)hasdisclosedallrelevantfinancialrelationshipswithany commercialinteresttotheprovider.

ItisAAFSpolicythatthecontentofabstractsandpresentationsapprovedforthe annualmeetingprogramshouldbefreeofpersonalallegations,inflammatorytitles andremarks,andnotcontainpersonalattacksonindividualsororganizations.

1.6.1. DEFINITIONS

1.6.1.1. Aconflictofinterestariseswhenapersonal,business,orfinancialinterestof thedirector,officer,orcommitteemembermayaffecttheobjectivityoftheir actionsonbehalfoftheAAFS.(ref.PPM1.4.7.)


23

1.6.1.2. ItistheAAFS’sviewthatrelevantcommercialandfinancialrelationshipscreate actualconflictsofinterestwhenindividualshavebothafinancialrelationship withacommercialinterestandtheopportunitytoaffectthecontentofthe programregardingtheproductsorservicesofthatcommercialinterest.

“‘Relevant’ financial relationships”aredefinedasfinancialrelationshipsinany amountoccurringwithinthepast12monthsthatcreateaconflictofinterest. Acommercialinterestisdefinedasanyentityproducing,marketing,re-selling, ordistributing:(1)healthcaregoodsorservicesconsumedby,orusedon, patients;or(2)goodsorservicesusedintheexamination,identification,or analysesofevidencebyanylaboratoriesprovidingforensicservices.AAFSdoes notconsiderprovidersofclinicalservicedirectlytopatientstobecommercial interests–unlesstheproviderofclinicalserviceisowned,orcontrolledby,an AccreditationCouncilforContinuingMedicalEducation(ACCME)-defined commercialinterest.

1.6.2. SCOPE

1.6.2.1. Providersofcontinuingeducationareresponsibleforcollectinginformationfrom itsfaculty(speakers),planners(programcommittees),andmanagers(staff)of CME/CEcontent,andresolvinganyConflictsofInterest(COI)priortothe commencementoftheCME/CEactivity.TheintentoftheCOIresolutionprocess istoensurethatprovider,faculty,andplannerfinancialrelationshipswith commercialinterestsandresultantloyaltiesdonotsupersedethepublicinterest inthedesignanddeliveryofCME/CEactivitiesfortheprofession.ItistheAAFS’s viewthatrelevantcommercialandfinancialrelationshipscreateactualconflictsof interestwhenindividualshavebothafinancialrelationshipwithacommercial interestandtheopportunitytoaffectthecontentoftheprogramregardingthe productsorservicesofthatcommercialinterest.(ref.PPM3.1.6.1.)

1.6.2.2. Unadjudicatedcriminalallegationsorcontentsubjecttonon-disclosure agreementsand/or“ceaseanddesist”ordersmaynotbepublishedordetailed inabstractsorpresentations.Additionally,contentprohibitedfrompublicrelease duetofederal,stateand/ormunicipallaws,suchasphotos,videos,and/oraudio recordings,shouldnotbesubmittedtoAAFSorpresentedatitsmeetings (e.g.,EarnhardtFamilyLawrestrictions).

1.6.3. REPORTING

Allactualandpotentialconflictsofinterestofdirectorsshallbedisclosedtothe BoardofDirectorsandtoanyotherrelevantentitywithintheAAFS(i.e.,theaffected committeeorothersectionofficers)wheneveraconflictorpotentialconflictarises. (ref.PPM1.4.7.)


24

1.6.4. ACTIONS AND RESOLUTION OF CONFLICTS

1.6.4.1. Ifaconflictorpotentialconflictarises,thedirector,officer,orcommitteemembers willrefrainfromvotingonthesubjectaffectedbytheconflictorappearanceof aconflict,butmayparticipateindiscussionsofthematterunlessamajorityof themembersoftherelevantboard,section,orcommitteeobjects,andmaybe countedindeterminingthepresenceofaquorum.(ref.PPM1.4.7.)

Iftherecusalofthedirector,officer,orcommitteememberscreatesasituation wherenecessaryactioncannotbetakenbecausetherecusingpartyisthesole decision-makerorwouldbethedecidingvote,theBoardofDirectorsshallbe notifiedandappropriateactiontakenbytheBoardtoresolvethesituation. (ref.PPM1.4.7.)

1.6.4.2. AnyabstractorpresentationthatisperceivedbyaSectionProgramChairorthe AAFSMeetingProgramChairasaproductendorsementwillnotbeapprovedfor presentationatthemeeting.Apresentationgivenatameetingthat,inthe opinionoftheSectionProgramChairortheAAFSMeetingProgramChair,isa productendorsementmayresultinthepresenterandcorrespondingcompany beingbarredfrommakingpresentationsatfutureAAFSmeetings. (ref.PPM3.1.6.1.)

Authorsmaysubmitandmakepresentationswithspecificreferencestonon- healthcare-relatedproductsandserviceswithout disclosure;however,onlyinthe contextofdescribingascientificmethodology,case-relatedinformation,orthe sourceofasample(e.g.,Dacron®fibers,Glock®rifling,3M®tapes,Ford® Explorer®,explosiveformulations,coatingmaterials,etc.).Itisappropriate forthoseproductstobespecificallyidentifiedsincetheyarerelevanttothe scientificresultsorcasesandthesereferencesareexemptedfromthedisclosure requirement.(ref.PPM3.1.6.1.)

Exceptionstothe“requirementtodisclose”pertaintothediscussionofhealth care-relatedproductsandservicesbyspeakersemployedbythesameentityas wellasthediscussionofallpharmaceuticalproducts.Tradeandcommercial namesofpharmaceuticalsareprohibitedinbothabstractsandpresentations, andonlythegenericproductnamecanbeused.Asanexample,pharmaceuticals, such as Ambien®,mustbechangedtoitsgenericdesignationofzolpidem in all references.(ref.PPM3.1.6.1.)

AAFSreservestherighttoremove/changecommercialreferencesnotproperly disclosedbytheauthor.DevelopmentofAAFS’sCOIresolutionmechanismwill bereviewedandapprovedbytheAAFSPolicyandProcedureCommittee. (ref.PPM3.1.6.1.)

1.6.4.3. ConflictsofInterest(EthicsCommitteeProcedures)(ref.PPM6.5.3.3.) Ifaconflictorpotentialconflictarises,theCommitteemembershallrecuse himself/herselffromparticipatinginanycaseaffectedbytheconflictorthe appearanceofaconflict.


25

IftherecusaloftheCommitteememberswillcreateasituationwherenecessary actioncannotbetakenbecauseaninsufficientnumberofeligibleCommittee membersremain,theBoardofDirectorsshallbenotifiedandappropriateaction takenbytheBoardtoresolvethesituation.

1.6.4.3.1. ConsultationWithSubjectMatterExperts(EthicsCommitteeProcedures) (ref.PPM6.5.5.) IftheEthicsCommitteedeterminesthatadditionalsubjectmatterexpertise isneeded,theCommitteemayconsultwithanyAAFSFellowsafterproviding theaccusedwiththeopportunitytoraiseissuesofconflictsofinterestor otherobjectionstotheappointment.

IftheCommitteedeterminesthatconsultationwithanon-AAFSsubjectmatter expertisnecessarytoresolveanissue,theCommitteeshallnotifytheaccused ofitsintenttoseeksuchconsultationandallowtheaccusedtheopportunity tonoteanyobjections.

1.6.4.3.2. CompositionofPanel(EthicsCommitteeProcedures)(ref.PPM6.5.6.6.)

Thehearingpanelshallconsistofnotfewerthanfive(5)membersofthe EthicsCommittee.Ifmorethantwo(2)membersoftheEthicsCommittee areunabletoparticipateinamatterduetorecusal,theBoardofDirectors shallappointadditionalFellowstofillthevacantpositionsonthehearing panel.Theseappointmentsarelimitedtothecasebeforethehearingpanel andexpireuponthefinalresolutionofthecase.

Ifallmembersofthehearingpanelagreethatnoconflictsofinterestexist,the chairofthesectiontowhichtheaccusedbelongsmaybeaskedtoserveasan advisortothehearingpanel.Ifthesectionchairisdisqualifiedbyaconflict ofinterestandallmembersofthehearingpanelagreethatnoconflictsof interestexistforthesectionsecretary,thesectionsecretarymaybeaskedto serveasanadvisortothehearingpanel.

1.6.4.4. Abstractsandpresentationsfoundtobeinconflictwiththispolicyshouldnotbe acceptedfortheAAFSprogramormaybecanceledatthediscretionoftheAAFS StaffwithagreementoftheAAFSProgramChairand/orPresident. ItisthepolicyofAAFSthatanindividualwitharelevant financial relationship that is considered a commercial interestwillbedisqualifiedfrombeingaplanning committeemember.Presentationsbyateacher,speaker,oranauthorofCMEwith a relevant financial relationshipwithadefinedcommercialinterestcannothave controlof,orresponsibilityfor,thedevelopment,management,presentation,or evaluationoftheCMEeducationalactivity.

Acomputer-basedabstractsubmissionsystemisusedtoidentifypotential conflictsofinterest.Reviewcommitteemembersandstaffarerequiredto completeaCOIformbeforeaccessisgrantedtoreviewsubmissionsforthe program.Ifarelevant financial relationshipisidentified,allslidesand


26

presentationsarereviewedpriortotheactivity.Refusaltoprovideslide presentationsforsubmissionswithadefinedrelevant financial relationshipmay resultincancellation.Lastly,relevant financial relationships are disclosed to learnersbyincludingthemintheFinancialDisclosuresectionoftheprograms forallfacultyandmembersoftheProgramPlanningCommittee.Forthosewho havenorelevant financial relationships,theprogramliststhoseindividualswith anotationthattheyhavenothingtodisclose.Inaddition,thespeakerverbally announcesthedisclosuresineacheducationalsession,asevidencedbywritten documentationcompletedatthetimeoftheactivity.

Policy and Procedure Manual Section 2. Membership

27

2. MEMBERSHIP

2.1. CLASSES OF MEMBERS AND AFFILIATES

There shall be six classes of membership in the Academy: a. FELLOW, b. MEMBER, c. ASSOCIATE, d. RETIRED FELLOW, e. RETIRED MEMBER, and f. HONORARY MEMBER (AAFSBylaws,ArticleI.,Section1).

ThereshallbetwoclassesofAffiliatesintheAcademy:TRAINEEAFFILIATEand STUDENTAFFILIATE(AAFSBylaws,ArticleI.,Section2).

Fellow Member AssociateMember:CannotvoteatAAFSorsectionbusinessmeetings. RetiredFellow RetiredMember HonoraryMember:CannotvoteatAAFSorsectionbusinessmeetings. TraineeAffiliate:CannotvoteatAAFSorsectionbusinessmeetings. StudentAffiliate:CannotvoteatAAFSorsectionbusinessmeetings.


28

2.2. AAFS BASIC MEMBERSHIP REQUIREMENTS

TheAmericanAcademyofForensicSciencesdoesnotdiscriminatewithregardto ancestry,ethnicity,nationalorigin,age,race,color,gender,sexualorientation,faith, disability,ormembershipinotherorganizations.

AAFSBASICREQUIREMENTSFORASSOCIATEMEMBER(AAFSBylaws,Article1., Section1.a.) AAFSBASICREQUIREMENTSFORTRAINEEAFFILIATE(AAFSBylaws,Article1., Section2.b.1.) AAFSBASICREQUIREMENTSFORSTUDENTAFFILIATE(AAFSBylaws,Article1., Section2.b.2.) RETIREDMEMBERandRETIREDFELLOW(AAFSBylaws,Article1.,Section1.b.4.) HONORARYMEMBER(AAFSBylaws,Article1.,Section1.b.5.)isaclassofmembership bestoweduponnon-membersbytheBoardofDirectorsinrecognitionofexceptional servicetotheAcademyortheforensicsciencecommunity. ApersonwhohasrenderedsignificantservicetotheAcademyorwhohasachieved specialqualificationsintheforensicsciencesmaybeinvitedtobecomeanHonorary Member.SuchpersonshallbeinvitedafterunanimousapprovalbytheBoardof Directors.Notmorethanthree(3)personsmaybecomeHonoraryMembersinthe same calendar year.


29

2.3. SECTION MEMBERSHIP REQUIREMENTS 2.3.1. ANTHROPOLOGY SECTION – MEMBERSHIP REQUIREMENTS A. StudentAffiliate 1. AAFSBasicRequirementsforStudentAffiliatemustbefulfilled;and 2. ApplicantsfortheAnthropologySectionwillbeconsideredinanyareaof anthropology(e.g.,physicalanthropology,archaeology,culturalanthropology, linguisticanthropology)orarelatedfield,withademonstratedsufficient forensic science emphasis. 3. Mustbeenrolledinanaccreditedcollegeoruniversityleadingtoadegreein anthropologyoracloselyrelatedfieldwithaforensicscienceemphasisand 4. Submitcurriculumvitaelistingrelevantexperienceinforensicapplicationsof anthropology(coursestaken,volunteerwork,etc.);and 5. Forstudentsattheundergraduatelevel,theapplicantmustprovideone(1) letterofreferencefromhis/herdepartmentchair,programdirector,or academic advisor. 6. Forstudentsatthemaster’sordoctorallevel,theapplicantmustbesponsored byaMemberorFellowoftheAnthropologySectionwhoiswell-acquainted withthecandidateandprovidesawrittenrecommendationthataddressesthe student’sinterest,aptitude,andpotentialinthefieldofforensicanthropology. B. TraineeAffiliate 1. AAFSBasicRequirementsforTraineeAffiliatemustbefulfilled;and 2. ApplicantsfortheAnthropologySectionwillbeconsideredinanyareaof anthropology(e.g.,physicalanthropology,archaeology,culturalanthropology, linguisticanthropology)orarelatedfield,withademonstratedsufficient forensic science emphasis. 3. Musthavecompletedamaster’sordoctoratedegreeinanthropologyora closelyrelatedfield,withademonstratedsufficientforensicscience emphasis;and 4. Submitcurriculumvitaelistingrelevantexperienceinforensicapplicationsof anthropology(coursestaken,volunteerwork,etc.);and 5. MustbesponsoredbyaMemberorFellowoftheAnthropologySectionwho iswell-acquaintedwiththecandidateandprovidesawrittenrecommendation thataddressesthecandidate’sprogresstowardfulfillingtherequirementsfor Associate Member. 6. TraineeAffiliatestatusmaynotbeheldformorethanthree(3)years. C. AssociateMember 1. AAFSBasicRequirementsforAssociateMembermustbefulfilled;and 2. ApplicantsfortheAnthropologySectionwillbeconsideredinanyareaof anthropology(e.g.,physicalanthropology,archaeology,culturalanthropology, linguisticanthropology)orarelatedfield,withademonstratedsufficient forensic science emphasis. 3. Applicantmusthaveearnedamaster’sordoctoratedegreeinanthropology oracloselyrelatedfieldwithaforensicscienceemphasis;and


30

4. Submitforinspectionacompletecurriculumvitaeindicativeofactive engagement,publication,pursuitofacareer,orothercontributiontothe applicationofanthropologytoforensicscience;and 5. Demonstrateinvolvementincurrentanthropologicalassessmentswitha forensicscienceemphasisbyproviding: a. Copiesoftwo(2)forensiccasereportsthatdemonstratethecompetent applicationofscientificmethods,techniques,andconceptsinthecontext ofthefieldsofanthropology;or b. Copiesoftwo(2)researchpapersinanthropologywithaforensicscience emphasisauthoredorco-authoredbytheapplicantandpresentedbythe applicantatscientificmeetings;or c. Copiesofone(1)casereportandone(1)researchpaperasdescribed above,oracopyofone(1)paperonanthropologywithaforensicscience emphasisauthoredorsecondauthoredbytheapplicantandpublishedin arefereedjournal;and 6. Two(2)lettersofreference.Referencesmustbefromeithertwo(2)section Fellowsorone(1)sectionFellowandone(1)fullMemberfromthe AnthropologySectionoftheAAFS.Referencesmustbewell-acquaintedwith theapplicantandmustaddressthecandidate’saptitudeinandcontributions toforensicanthropology. 7. Aboverequirementscanonlybewaivedbyatwo-thirdsdecisionofmembers presentatanannualsectionbusinessmeeting.Since the Board of Directors approvaloccursbeforethesectionbusinessmeetings,thoseseekingawaiver ofrequirementswillbedelayedapprovaloftheapplicationforone(1)year.

2.3.2. CRIMINALISTICS SECTION – MEMBERSHIP REQUIREMENTS NOTE:PleaserefertotheAAFSCriminalisticsSectionDisciplinesdocumentfor additionalinformation. A. StudentAffiliate 1. AAFSBasicRequirementsforStudentAffiliatemustbefulfilled;and 2. Applicantmustbeenrolledinanaccreditedcollegeoruniversityleadingtoa degreeinoneofthenatural,physical,orforensicsciences(e.g.,Astronomy, Biology,Chemistry,EarthSciences,Mathematics,Physics)thatwouldbeused tosupportacareerinacriminalisticsdisciplineaslistedabove. NOTE:Post-graduateindividualsdonotmeetthequalificationsforStudent AffiliateandshouldapplyforTraineeAffiliateorAssociateMemberstatus;and 3. Applicantsmustprovideone(1)letterofreferencefromtheirdepartment chair,programdirector,oracademicadvisor. B. TraineeAffiliate 1. AAFSBasicRequirementsforTraineeAffiliatemustbefulfilled;and 2. Applicantsmustprovide(1)oneletterofreferencefromtheirsupervisoror research advisor.


31

C. AssociateMember 1. AAFSBasicRequirementsforAssociateMembermustbefulfilled;and 2. Applicantmusthaveearnedabaccalaureatedegree(orequivalent)or higherdegreefromanaccreditedcollegeoruniversityinoneofthenatural, physical,orforensicsciences;and 3. Haveaminimumoftwo(2)yearsofexperienceinthefieldofcriminalistics duringwhichasubstantialportionoftheapplicant’stimeis/wasdevotedto research,practice,ormanagementinacriminalisticsdisciplineaslistedabove, and hastestifiedasanexpertwitness,orbyposition,training,orexperience, couldbequalifiedasanexpertwitnessincourtsoflawastotheresultsof thoseexaminations,evaluations,andresearchefforts. NOTE:Post-doctoralpositionswitharesearchfocuscounttowardthe experiencerequirements.Internshipsdonotcounttowardtheexperience requirements;or 4. HaveaPhDdegreefromanaccreditedcollegeoruniversityinoneofthe natural,physical,orforensicsciences,andaminimumoftwo(2)yearsof experienceasafull-timefacultymemberwiththerankofAssistantProfessor, AssociateProfessor,orProfessorinafour-year,accreditededucational institutiongrantingbaccalaureateorhigherdegreesinforensicsciences, criminalistics,oratrackorspecializationinforensicscienceclearlydelineated inthecollegeoruniversitycatalogduringwhichthemajorityoftheapplicant’s teachingandresearchefforthasbeeninsubjectsinvolvingforensicscience;or 5. Holdanon-tenuretrackteachingpositionalongwithten(10)ormoreyearsof practicalexperienceinacriminalisticsdiscipline;and 6. Two(2)lettersofreference.Atleastone(1)referencemustbefromafull Member,Fellow,RetiredMember,orRetiredFellowoftheCriminalistics SectionoftheAAFS.Bothreferencesmustbeabletocommentknowledgeably ontheapplicant’squalifications.Applicantswhoareunabletosecurea letterofreferencefromafullMember,Fellow,RetiredMember,orRetired FellowoftheCriminalisticsSectioncansubmitwiththeirapplicationthe namesandcontactinformationoftwo(2)additionalindividualstorecommend theapplicantprofessionally.Theadditionalnameswillbeforwardedtothe CriminalisticsSectionReferenceCommitteeforconsideration.TheCriminalistics SectionReferenceCommitteewillforwardtheirrecommendation(s)tothe AAFSMembershipDepartmenttobeincludedwiththeapplicant’sapplication.

2.3.3. DIGITAL & MULTIMEDIA SCIENCES SECTION – MEMBERSHIP REQUIREMENTS A. StudentAffiliate 1. AAFSBasicRequirementsforStudentAffiliatemustbefulfilled;and 2. Applicantsmustprovideone(1)letterofreferencefromtheirdepartment chair,programdirector,oracademicadvisorindicatingthattheapplicantis enrolledinaprogramrelevanttotheforensicsciences. B. TraineeAffiliate 1. AAFSBasicRequirementsforTraineeAffiliatemustbefulfilled;and


32

2. Applicantsmustprovideone(1)letterofreferencefromtheirimmediate supervisorindicatingthattheapplicantisworkinginaprogramrelevantto thesection’sareaofinterest. C. AssociateMember 1. AAFSBasicRequirementsforAssociateMembermustbefulfilled;and 2. Applicantmusthaveearnedabaccalaureatedegreeandhavefive(5)years ofexperienceinoneoftheforensicscienceswithinthescopeofcoverage acceptabletothesection,oramaster’sdegreeandfour(4)yearsofsimilar experience,oradoctoratedegreeandthree(3)yearsofsimilarexperience. NOTE:Pastexperienceiscountedif:(a)relatedtocurrentforensicdiscipline field,and(b)wasnotrequiredtoobtaineducationaldegree;and 3. Demonstratecurrentinvolvementintheforensicdisciplineforwhich applying;and 4. Two(2)lettersofreference.One(1)referencemustbefromafullMember, Fellow,RetiredMember,orRetiredFellowoftheAAFS.Thesecondlettermay befromanAAFSmember,oranacceptablereferencefromsomeoneactivein theforensicsciences.Referencesmustbeabletocommentknowledgeably ontheapplicant’squalifications.Exceptionstothisrequirementmaybe consideredforapplicantsresidingoutsideoftheUnitedStatesandCanada,in whichcase,oneorbothreferencesmaybefromnon-memberswhocan commentknowledgeablyontheapplicant’squalifications.Thesereferences willbeevaluatedandwillbeacceptedifapprovedbyamajorityvoteofthe memberspresentatanannualbusinessmeetingofthesection.Since the AAFS BoardofDirectorsapprovaloccursbeforethesectionbusinessmeetings,those seekingawaiverofrequirementswillbedelayedapprovaloftheapplication forone(1)year.

2.3.4. ENGINEERING & APPLIED SCIENCES SECTION – MEMBERSHIP REQUIREMENTS A. StudentAffiliate 1. AAFSBasicRequirementsforStudentAffiliatemustbefulfilled;and 2. Applicantsmustprovideproofthattheyareenrolledinanaccreditedcollege oruniversityleadingtoadegreethatwouldbeusedtosupportacareerin engineeringoranengineering-relatedscience. B. TraineeAffiliate 1. AAFSBasicRequirementsforTraineeAffiliatemustbefulfilled;and 2. Havelessthanfour(4)yearsofexperiencewithabaccalaureatedegree,less thanthree(3)yearswithamaster’sdegree,orlessthantwo(2)yearswitha doctoraldegree. C. AssociateMember 1. AAFSBasicRequirementsforAssociateMembermustbefulfilled;and 2. Applicantmustprovideproofofabaccalaureateorgraduatedegreefroman accreditedfour-yearcollegeoruniversityinengineeringoranengineering- relatedscience;and 3. Beactivelyengagedintheapplicationofforensicengineeringsciencefora minimumoffour(4)years,oramaster’sdegreeandthree(3)yearsofsimilar


33

experience,oranearneddoctoraldegreecanbesubstitutedandtwo(2)years ofsimilarexperience;and 4. Providethehighestrelevantdegree,graduateorundergraduate,alongwith photocopiesofcertificates,diplomas,degrees,andlicensures,whichmust accompanytheapplication;and 5. Provideproofofactiveparticipationinthefieldofforensicengineeringscience overthepast(4)fouryears,suchasclientreferences,courtappearances includingcourtcasenumbers,engineeringresearchorprojectsrelatedto forensicengineering;and 6. Two(2)lettersofreference.Atleastone(1)referenceshallbefromeithera fullMemberorFellowoftheAAFS.Referencesmustbeabletocomment knowledgeablyontheapplicant’squalifications.

2.3.5. GENERAL SECTION – MEMBERSHIP REQUIREMENTS NOTE:PleaserefertotheAAFSGeneralSectionDisciplinesdocumentfor additionalinformation. A. StudentAffiliate 1. AAFSBasicRequirementsforStudentAffiliatemustbefulfilled;and 2. Applicantsmustprovideone(1)letterofreferencefromtheirdepartment chair,programdirector,oracademicadvisorindicatingthattheapplicantis enrolledinaprogramorfieldrelevanttotheforensicsciences. B. TraineeAffiliate 1. AAFSBasicRequirementsforTraineeAffiliatemustbefulfilled;and 2. Havelessthanfive(5)yearsofexperiencewithabaccalaureatedegree,orless thanfour(4)yearswithamaster’sdegree,orlessthanthree(3)yearswitha doctoratedegree;and 3. Applicantsmustprovideone(1)letterofreferencefromtheirimmediate supervisorindicatingthattheapplicantisworkinginaprogramorfield relevant to the forensic sciences. C. AssociateMember 1. AAFSBasicRequirementsforAssociateMembermustbefulfilled;and 2. Applicantmusthaveearnedabaccalaureatedegreeandhavefive(5)years offull-timeexperienceor7.5yearsofpart-timeexperienceinone(1)ofthe forensicscienceswithinthescopeofcoverageacceptabletothesection,ora master’sdegreeandfour(4)yearsofsimilarfull-timeexperienceor6.5years ofpart-timeexperience,oradoctoratedegreeandthree(3)yearsofsimilar full-timeexperienceor4.5yearsofpart-timeexperience. NOTE:Pastexperienceiscountedif:(a)relatedtocurrentforensicdiscipline field,and(b)wasnotrequiredtoobtaineducationaldegree;and 3. Demonstratecurrentinvolvementintheforensicdisciplineforwhichapplying; and 4. Two(2)lettersofreference.One(1)referencemustbefromafullMember, Fellow,orRetiredFellowoftheGeneralSection.Thesecondreferencemaybe fromaGeneralSectionmember,anAAFSmember,oranacceptablereference fromsomeoneactiveintheforensicsciences.Referencesmustbeableto commentknowledgeablyontheapplicant’squalifications.


34

2.3.6. JURISPRUDENCE SECTION – MEMBERSHIP REQUIREMENTS A. StudentAffiliate 1. AAFSBasicRequirementsforStudentAffiliatemustbefulfilled;and 2. Applicantmustbeenrolledinalawschoolprogramleadingtoalawdegreeor inanapproved“LawReading”programleadingtoqualificationfortakingthe Barexamination. B. TraineeAffiliate 1. AAFSBasicRequirementsforTraineeAffiliatemustbefulfilled;and 2. Havelessthantwo(2)yearsofexperience;and 3. Applicantmusthavebeenawardedalawdegreeorotherwisebequalifiedto taketheBarexaminationorhavealicenseingoodstandingtopracticelaw, andbefulfillingtheexperiencerequirementforAssociateMembershipinthe JurisprudenceSection. C. AssociateMember 1. AAFSBasicRequirementsforAssociateMembermustbefulfilled;and 2. Applicantmusthavereceivedalawdegreeatleasttwo(2)yearspriortothe dateofapplicationforAssociateMember;or 3. Havehadalicenseingoodstandingtopracticelawforatleasttwo(2)years immediatelypriortoapplicationforAssociateMember;or 4. Havereceivedalawdegreeatleastone(1)yearpriortothedateof applicationforAssociateMemberandhaveparticipatedinaminimumof one(1)programoftheAcademypriortobecominganAssociateMember. Participationmayincludethepresentationofpapers,actingasamoderator orpanelistofaprogram,orservingasanactivememberofacommitteeof theJurisprudenceSection;or 5. Havealicenseingoodstandingtopracticelawatleastone(1)year immediatelypriortothedateofapplicationforAssociateMemberandhave participatedinaminimumofone(1)programoftheAcademypriorto becominganAssociateMember.Participationmayincludethepresentation ofpapers,actingasamoderatororpanelistofaprogram,orservingasan activememberofacommitteeoftheJurisprudenceSection;or 6. Havereceivedalawdegreeoralicenseingoodstandingtopracticelawduring theyearimmediatelypriortothemeetingatwhichAssociateMemberis consideredandhaveparticipatedinaminimumofone(1)programofthe AcademyasaStudentAffiliate;or 7. Havecompletedsuchotheracademicandprofessionalachievements,bothin lawandinforensicscience,inaforeigncountryoveraperiodofnotlessthan six(6)yearsdeemedtobesubstantiallyequivalenttotherequirementsofthe Academybythesectionchairandsecretaryatthetimeoftheapplication;and 8. Two(2)lettersofreference.Referencesarenotrequiredtobemembersof theAAFS,butmustbeabletocommentknowledgeablyontheapplicant’s qualifications.


35

2.3.7. ODONTOLOGY SECTION – MEMBERSHIP REQUIREMENTS A. StudentAffiliate 1. AAFSBasicRequirementsforStudentAffiliatemustbefulfilled. B. TraineeAffiliate 1. AAFSBasicRequirementsforTraineeAffiliatemustbefulfilled;and 2. One(1)yearorlessexperienceinforensicodontology. C. AssociateMember 1. AAFSBasicRequirementsforAssociateMembermustbefulfilled;and 2. Applicantmusthaveearnedadentaldegree(DDS,DMD,orequivalent);and 3. Applicantmustcompleteforty(40)hoursofForensicOdontologyeducation. Thiscourseworkshallbecompletedintheseven(7)yearspreceding applicationandmustinclude: a. Aminimumoffour(4)hoursofBitemarks,four(4)hoursofDental Identification,andfour(4)hoursofeitherDisasterVictimIdentification (DVI)orAgeEstimation; b. ThebalanceofcoursesmaybeonanytopicrelevanttoForensicOdontology; c. Applicantmaygainamaximumofeithereight(8)hoursofcreditby attendingtheAnnualMeetingoftheAmericanSocietyofForensic Odontologyoreight(8)hoursoftheAAFSScientificSessionsofthe OdontologySection; d. Certificatesfromthesecoursessubmittedmustcontainthelearning objectivesandoutcomesandhowthoseweremetaswellasthenumber ofhourspertopic;and 4. Beactivelyassociatedwithanagencyengagedinforensicodontology;and 5. Haveone(1)yearormoreofexperienceinforensicodontology;and 6. Two(2)lettersofreference.ReferencesmustbeeitherfullMembersor FellowsoftheOdontologySectionoftheAAFSandmustbeabletocomment knowledgeablyontheapplicant’squalifications.Internationalapplicants residingoutsideofNorthAmerica(definedasUnitedStates,Canada,and Mexico),whoareunabletosecuretherequiredtwo(2)lettersofreference, maysubmitone(1)letterofreferencefromafullMemberorFellowofthe OdontologySectionoftheAAFSandone(1)letterofreferencefromanon- memberwhoisofappropriateprofessionalstandingandcancomment knowledgeablyontheapplicant’squalifications.

2.3.8. PATHOLOGY/BIOLOGY SECTION – MEMBERSHIP REQUIREMENTS NOTE:Applicantswhohaveorareplanningacareerinabiologicalsciencewithouta doctoratedegreeleveland/orintheforensicapplicationofserologyorhumanDNA analysisshouldapplytotheCriminalisticsSection. A. StudentAffiliate 1. AAFSBasicRequirementsforStudentAffiliatemustbefulfilled;and 2. Mustbeeitherafull-timemedicalstudentorastudentenrolledinagraduate programinabiologicalscience;or


36

3. Mustbeenrolledinanundergraduateorgraduatedegreeprogramwiththe intentofpursuingacareerinforensicmedicineoraforensicbiological science; and 4. Provideone(1)letterofreference.Referencemustbefromdepartment chair,programdirector,oracademicadvisorandmustbeabletoconfirm applicant’senrollmentstatus. B. TraineeAffiliate 1. AAFSBasicRequirementsforTraineeAffiliatemustbefulfilled;and 2. Mustplantopursueacareerinforensicmedicine,veterinarymedicine,or biologicalscience. C. AssociateMember 1. AAFSBasicRequirementsforAssociateMembermustbefulfilled;and 2. Applicantmusthaveearnedamedicaldegree(MD,DO,DVM,orInternational EquivalentthatwouldpermitmedicallicensureintheUnitedStatesor Canada),oraPhDinabiologicalscienceandhavebeenactivelyengagedin theirfieldofinterestforatleastone(1)year;and 3. Beactivelyengagedinthefieldofforensicscience,including:forensic medicine,veterinarymedicine,orotherbiologicalscienceatthetimeof application; and 4. Havemadeasignificantcontributiontotheliteratureofforensicsciences,or havebeenpursuingacourseofstudyasaresidentinpathologyorthe disciplinesdescribedinparagraph3,orhaveadvancedthecauseofforensic scienceinsomeothersignificantmanner;and 5. Two(2)lettersofreference.ReferencesmustbefullMembersorFellowsof theAAFSandmustbeabletocommentknowledgeablyontheapplicant’s qualifications.

AreasofinterestwithinthePathology/BiologySectioninclude,butarenotlimitedto, theforensicapplicationof:

• Botany •Ecology •Entomology •Microbiology •Palynology • Medicine •VeterinaryMedicine

2.3.9. PSYCHIATRY & BEHAVIORAL SCIENCE SECTION – MEMBERSHIP REQUIREMENTS NOTE:PleasecontacttheAAFSofficeforrequirementsforapplicantsoutsidetheU.S. ([email protected]). A. StudentAffiliate 1. AAFSBasicRequirementsforStudentAffiliatemustbefulfilled. B. TraineeAffiliate 1. AAFSBasicRequirementsforTraineeAffiliatemustbefulfilled.


37

C. AssociateMember 1. AAFSBasicRequirementsforAssociateMembermustbefulfilled;and 2. PsychiatristsmustholdanMDorDOdegree,andhavecompletedanACGME- approvedresidencyinpsychiatry,andmustdevotethemajorityoftheir medicalpracticeinthespecialtyofpsychiatry. 3. ClinicalPsychologistsmustmeetthefollowingrequirements: a. PhDorPsyDdegreeinclinical,neuro-,forensic,counseling,orschool psychologyfromaprogramapprovedbytheAmericanPsychological Association,andcompletionofaninternshipapprovedbytheAmerican PsychologicalAssociation;or b. PhDorPsyDdegreeinclinical,neuro-,forensic,counseling,orschool psychologyfromaprogramapprovedbyone(1)ofthesix(6)regional accreditinginstitutionsofU.S.DepartmentofEducation,andlicensureto practicepsychologyinonestate,andsuccessfulpassingoftheExamination fortheProfessionalPracticeofPsychology(EPPP). 4. ResearchPsychologistsmusthaveaPhDinanyotherareaofpsychologynot coveredabove,approvedbyone(1)ofthesix(6)regionalaccrediting institutionsoftheU.S.DepartmentofEducation,andhavesubstantial evidenceofmultiplepublicationsinthepeer-reviewedliteratureofdirect relevance to forensic behavioral science.

2.3.10. QUESTIONED DOCUMENTS SECTION – MEMBERSHIP REQUIREMENTS A. StudentAffiliate 1. AAFSBasicRequirementsforStudentAffiliatemustbefulfilled. B. TraineeAffiliate 1. AAFSBasicRequirementsforTraineeAffiliatemustbefulfilled;and 2. Inadditiontoannualeligibilitycertification,aTraineeAffiliatemaynot continueinthisstatusformorethanfour(4)yearsbeforeeitherapplyingfor AssociateMemberorreapplyingforTraineeAffiliatestatus.Justificationfor reapplicationwillbecontingentuponacceptancebythesectionExecutive Committee.IfanapplicanthasnotbegunaQuestionedDocumentstraining program,buttheiremployersupportsoneandtheapplicanthasbeen acceptedtobeginone,theemployermustprovidespecificsonwhenthe programwillbeginandinformationonthecredentialsoftheprincipal trainer;and 3. Submitone(1)letterofreference.ReferencemustbeafullMemberorFellow oftheQuestionedDocumentsSectionoftheAAFSandmustbeableto commentknowledgeablyontheapplicant’strainingprogram.Exceptionsto thisrequirementmaybeconsideredforapplicantsresidingoutsideofthe United States and Canada, in which cases, the reference may be from one person other than a Member or Fellow of the Academy. This reference will be evaluatedandwillbeacceptedifapprovedbyamajorityvoteofthemembers presentatanannualbusinessmeetingofthesection.Since the AAFS Board of Directorsapprovaloccursbeforethesectionbusinessmeetings,thoseseeking awaiverofrequirementswillbedelayedapprovaloftheapplicationforone (1)year.


38

C. AssociateMember 1. AAFSBasicRequirementsforAssociateMembermustbefulfilled;and 2. Musthaveanearnedbaccalaureateorhigheracademicdegreefroman accreditedcollegeoruniversity;and 3. Havesuccessfullycompletedanddocumentedformalizedtraininginthe fieldofquestioneddocumentexaminationforatleasttwo(2)yearsduration fromarecognizedquestioneddocumentlaboratoryorunderthedirect supervisionofdocumentexaminerswhoareMembersorFellowsofthe QuestionedDocumentsSectionoftheAcademy,oravotingmemberof ASQDE,orwhoareDiplomatesoftheABFDE(thesectionrecognizesASTM 2388-11andtheScientificWorkingGroupforForensicDocumentExamination ((SWGDOCStandardforMinimumTrainingRequirementsforForensic DocumentExaminers))asthebasicguidesforfundamentaltraininginthe field);and 4. Beactivelyengagedoremployedfull-timeintheexaminationofquestioned documentsforatleasttwo(2)years,independentofanyprogramoftraining, andforthatperiodmustbepersonallyresponsibleforconductingand reportingsuchexaminationswithouttechnicalsupervision;and 5.Two(2)lettersofreference.ReferencesmustbefullMembersorFellowsofthe QuestionedDocumentsSectionoftheAAFSandmustbeabletocomment knowledgeablyontheapplicant’squalifications.Exceptionstothis requirementmaybeconsideredforapplicantsresidingoutsideoftheUnited States and Canada, in which cases, one or both references may be from persons other than Members or Fellows of the Academy. These references willbeevaluatedandwillbeacceptedifapprovedbyamajorityvoteofthe memberspresentatanannualbusinessmeetingofthesection.Since the AAFS BoardofDirectorsapprovaloccursbeforethesectionbusinessmeetings,those seekingawaiverofrequirementswillbedelayedapprovaloftheapplication forone(1)year.

2.3.11. TOXICOLOGY SECTION – MEMBERSHIP REQUIREMENTS A. StudentAffiliate 1. AAFSBasicRequirementsforStudentAffiliatemustbefulfilled. B. TraineeAffiliate 1. AAFSBasicRequirementsforTraineeAffiliatemustbefulfilled. C. AssociateMember 1. AAFSBasicRequirementsforAssociateMembermustbefulfilled;and 2. Applicantmusthaveearnedabaccalaureateorgraduatedegreeinone(1) ofthenaturalsciencesfromanaccreditedinstitution,andsixteen(16) semestercredithoursinchemistry;and 3. Providetranscriptsofchemistrycredits,graduateandundergraduate. Internationalapplicantswillbeevaluatedonacase-by-casebasisiftheir transcriptsdonotdocumenttherequiredsixteen(16)hoursofchemistryas hoursorcreditsandmaybesubjecttoadditionalrequirements;and


39

4. Beactivelyengagedinforensictoxicologyforatleastone(1)yearimmediately priortoapplication;and a. Havemadeasignificantcontributiontotheliteratureofforensic toxicology;or b. Havebeenpursuingacourseofstudyforatleastone(1)yearforan advanceddegreeapplicabletotheeducationalneedsofaforensic toxicologist;or c. Haveadvancedthecauseofforensictoxicologybylaboratoryserviceorin someothersignificantmanner;and 5. Two(2)lettersofreference.ReferencesmustbeMembersorFellowsofthe ToxicologySectionoftheAAFSandmustbeabletocommentknowledgeably ontheapplicant’squalifications.Exceptionstothisrequirementmaybe consideredforapplicantsresidingoutsideoftheUnitedStatesandCanada,in whichcase,tworeferencesfromnon-membersmustbesubmittedandmay beotherwiseevaluatedoracceptedifapprovedbyamajorityvoteofthe membershippresentatanannualbusinessmeetingofthesection.Ifexception ismade,thoseseekingawaiverofrequirementswillbedelayedapproval oftheapplicationforone(1)year,andAssociateMembersapplyingfor promotiontofullMemberwillberequiredtoprovidetwo(2)referencesfrom fullMembersorFellowsoftheToxicologySection.


40

2.4. PROCESSING APPLICATIONS

2.4.1. BASIC MEMBERSHIP PROCESSING POLICIES InaccordancewiththeAAFSBylawsandtheprovisionsoftheAcademy’sPolicyand ProcedureManual,qualificationsofapplicantsformembership,affiliation,and promotionintheAcademyshallbeconsideredfirstbythesectioninvolvedandfinally bytheBoardofDirectors.(AAFSBylaws,ArticleI.,Section3.a.)

Alleligiblevotingmembersshallbeadvisedinatimelymannerofthenamesofall applicantsapprovedandforwardedbythesectionstotheBoardofDirectors. (AAFSBylaws,Article1.,Section3.b.AlsoseeAAFSPPM2.7.)

Primaryresponsibilityfortheprocessinganddecision-makingconcerningapplications restswiththesectionchairandsecretary.However,intheeventthatasection officerisunabletoperformorcompletetheirresponsibilitiesintheprocessingof applications,theMembershipCommitteeChairwillconductthereviewforthesection officer.(MembershipCommitteeProcedureManual,p.1.,2005) Themembershipapplicationfeesarenon-refundable. SectionOfficersmaynotapproveanapplicantunlessallAAFSBasicRequirements andSectionRequirementsaremet.SectionOfficersmaywaiveaSectionRequirement onlyifitsSectionProcedurespermitawaiver.AAFSBasicRequirementscannotbe waived.

2.4.2. BASIC PROCESSING SCHEDULE AllYear Receiptofapplications July–Oct Forwardapplicationstoapplicablesectionofficers October1 Deadlineforapplicationsforconsiderationatnextannualmeeting January Fulllistofapplicantstomembers February BoardofDirectorsapproval

2.4.3. AAFS MEMBERSHIP DEPARTMENT PROCEDURES TheAAFSMembershipDepartmentconductsaminimumoftworeviewsannually— earlyJuneandmid-October.TheAAFSMembershipDepartmentreviewsthe applicationstoensuretheyarecomplete(applicationform,applicationfee,and requiredsupportingdocumentation).Applicationsthatarecompletewillbe submittedtothesectionchairandsectionsecretaryforreview. 2.4.3.1. AAFSMembershipCoordinatorProcedures–Post-SectionOfficerReview RECOMMENDATIONS:IfbothSectionOfficersagreetorecommendtheapplicant (atthestatusrequestedbyapplicant),theapplicantwillbenotifiedviaemailthat theapplicationhasbeenrecommendedforapprovalbytheBoardofDirectorsat thenextannualmeetinginFebruary.


41

REJECTIONS:IfbothSectionOfficersagreetorejecttheapplicantandofferno furtherrecommendation,theapplicationmaterialsandrecommendationforms willbeforwardedtotheMembershipCommitteeChairforreview.Ifthe MembershipCommitteeChairagreesthattheapplicantdoesnotmeetthe requirements,adraftlettertotheapplicantwillbesubmittedtotheMembership CommitteeChairoutliningthereasonsforrejectionbytheSectionOfficers. RECOMMENDATIONSFORADIFFERENTSTATUSORSECTION:IfbothSection Officersagreetorecommendforahigherorlowerstatusortorefertoanother section,theapplicantwillbenotifiedimmediatelybytheMembership Coordinator.Iftheapplicantisrequiredtosubmitanyadditionalinformation, theapplicantwillbenotifiedatthattime.Ifthesectionwillconductanother reviewforthatcycle,theapplicantwillbegivenanopportunitytosubmitthe additionalinformationforreconsiderationattheupcomingmeeting.Ifthesection willnotconductanotherreviewforthatcycle,theapplicantwillbeaskedto submittheadditionaldocumentationbythenextOctober1deadline. DISCREPANCIESBETWEENSECTIONOFFICERDECISIONS:IftheSectionOfficers donotsubmitidenticalrecommendationsconcerningtheapplicant,theywillbe notifiedofthisfactimmediately.Theywillbeurgedtocometoanagreementon asinglerecommendation.Iftheyareunabletoreachaunanimousdecision,the applicationwillbeforwardedtotheMembershipCommitteeChairforadecision. AAFSStaffmayadviseSectionOfficersandtheAAFSMembershipCommittee ChairconcerningwhetheranapplicantmeetsAAFSBasicRequirementsand SectionRequirements.

2.4.4. SECTION OFFICERS PROCEDURES SectionOfficersshallreviewtheapplicationmaterialsforcompliancewiththeAAFS BasicRequirementsandtheSectionRequirements.Allrequirementsshallbeapplied consistently to all applicants. Applicantfilesareconfidentialandthecontentsofthefilesmayonlybedisclosedto thecurrentSectionOfficers,ReferenceCommitteeChairs,ReferenceCommittee Members,theAAFSMembershipCommitteeChair,theAAFSBoard,andtheAAFS MembershipStaffaspermittedbythePolicyandProcedureManualproceduresfor review.(AAFSPPM5.4.)


42

2.5. AAFS BASIC REQUIREMENTS FOR PROMOTION

A. Thecriteriaforpromotionareapplicabletoallmembersseekingpromotionto MemberortoFellow.ApplicationsmustbereceivedandcompletedbyOctober1 tobeconsideredforapprovalattheAAFSannualmeeting. B. Thecriteriafororiginalmembership,asstatedinthebylawsfortheAAFSBasic Requirements,stillapplytopromotions: 1. Membershipshallbeavailableonlytothosepersonsofprofessional competence,integrity,andgoodmoralcharacter: a. Whoareactivelyengagedinthefieldofforensicsciencesandwhohave madesomesignificantcontributiontotheliteratureofforensicscience,or b. Whohaveadvancedthecauseofforensicscienceinsomeothersignificant manner;and c. Whosatisfytherequirementsformembershipofthesectionappliedtoor recommendedfor;and d. WhohaveearnedabaccalaureateorhigheracademicdegreefromaU.S. collegeoruniversityaccreditedbyoneoftheregionalaccreditingbodies recognizedbytheCouncilforHigherEducationAccreditationortheUnited StatesDepartmentofEducation,orfromanon-U.S.collegeoruniversity bearingequivalentaccreditation. 2. Inaddition,thefollowingcriteriaforservicetotheAAFSandtoforensic scienceingeneralareused: a.ServicetotheAAFS.Thisincludesattendanceattheannualmeetingsand participationintheprogram.Attendanceataminimumofone(1)meeting isrequiredforadvancementfromAssociateMembertoMemberandone (1)additionalmeetingforadvancementfromMembertoFellow.However, ifexigenciessuchasworkloadrequirements,finances,orillhealth precludesuchattendance,thiswillbetakenintoconsideration.ItisAAFS policythatmemberswhoexhibitattheannualmeetingmustpaythe meetingregistrationfee,iftheexhibitorwishestoreceivecontinuing educationcreditorcountthemeetingattendancetowardfulfillinga requirementformembershippromotion. b. Serviceinthegeneralareaofforensicsciences.Thisisintendedto recognizetheindividualwhoperformsoutstandingserviceintheexecution ofhis/herregularresponsibilitiesbutwho,insodoing,isunabletoexcelin other endeavors. c. Serviceintheareaofforensicscienceresearch.Anycontributionwhich theindividualhasmadesincehis/heradmissiontotheAAFSorlatest advancementwillbegivenconsideration. d. Serviceintheareaofforensicscienceeducationortraining.Anyeffort (eitherbyformalorinformalcurricula)todisseminatethescientific informationwhichtheindividualhasacquiredthroughouthis/hercareer will be considered.


43

2.6. SECTION PROMOTION REQUIREMENTS

2.6.1. ANTHROPOLOGY SECTION – PROMOTION REQUIREMENTS A. AssociateMembertoMember WhileservingasanAssociateMember,theapplicantmust: 1. FulfilltheAAFSBasicRequirementsforPromotion;and 2. Registerandattendaminimumoftwo(2)annualmeetingsoftheAAFS.The meetingatwhichthetitleofAssociateMemberwasconferred,ifattended, maybecounted;however,themeetingatwhichthetitleofMemberisbeing consideredshallnotbecounted;and 3. Submitforreview: a. Copiesoftwo(2)recent(within5years)casereports;or b. Copiesoftwo(2)firstorsecondauthoredpublications;or c. Copiesoftwo(2)evidencesofteachingorothercontributionstoapplied anthropologywithaforensicscienceemphasis. NOTE:Proofofactivityfroma,b,orcmusthaveoccurredsincebeingelected to Associate Member. Referencesnotrequired. B. MembertoFellow WhileservingasaMember,theapplicantmust: 1. FulfilltheAAFSBasicRequirementsforPromotion;and 2. Registerandattendaminimumofthree(3)annualmeetingsoftheAAFS.The meetingatwhichthetitleofMemberwasconferred,ifattended,maybe counted;however,themeetingatwhichthetitleofFellowisbeingconsidered shallnotbecounted;and 3. Submitforreview: a. Copiesoftwo(2)recent(within5years)casereports;or b. Copiesoftwo(2)firstorsecondauthoredpublications;or c. Copiesoftwo(2)evidencesofteachingorothercontributionstoapplied anthropologywithaforensicemphasis. NOTE:Proofofactivityfroma,b,orcmusthaveoccurredsincebeingelectedto Member. Referencesnotrequired.


44

2.6.2. CRIMINALISTICS SECTION – PROMOTION REQUIREMENTS A.AssociateMembertoMember WhileservingasanAssociateMember,theapplicantmust: 1. FulfilltheAAFSBasicRequirementsforPromotion;and 2. Serveaminimumoftwo(2)yearsasanAssociateMember;and 3. Registerandattendaminimumofone(1)annualmeetingoftheAAFS.The meetingatwhichthetitleofAssociateMemberwasconferred,ifattended, maybecounted;however,themeetingatwhichthetitleofMemberisbeing consideredshallnotbecounted. Referencesnotrequired. B. MembertoFellow WhileservingasaMember,theapplicantmust: 1. FulfilltheAAFSBasicRequirementsforPromotion;and 2. Serveaminimumoftwo(2)yearsasafullMember;and 3. Registerandattendaminimumoftwo(2)annualmeetingsoftheAAFS.The meetingatwhichthetitleofMemberwasconferred,ifattended,maybe counted;however,themeetingatwhichthetitleofFellowisbeingconsidered shallnotbecounted;and 4. WhileservingasanAssociateMemberorMember,meetone(1)ormoreof thefollowingrequirementsonthree(3)separateoccasions(foratotalofthree (3)points)withinten(10)consecutiveyearspriorto,butnotincludingthe annualmeetingatwhichthetitleofFellowisbeingconsidered: a. Bepresentingauthorofanoralorposterpresentationatanannual meetingoftheAAFS.One(1)presentationcountsasone(1)point. NOTE:Thisrequirementisfulfillediftheapplicant’spresentationinperson isconfirmed;or b. Prepareandsubmitapaperthatisacceptedforpublicationinthe Journal of Forensic Sciences orotherpeer-reviewedscientificjournal.One (1)publicationcountsasone(1)point. NOTE:Thisrequirementisfulfillediftheapplicant’snameappearsasan authoronthepaper.LetterstotheEditororBookReviewswillnotbe consideredinfulfillingthisrequirement;or c. Participateasamoderatororpanelistattwo(2)separateannual meetingsoftheAAFS.One(1)participationcountsasahalfpoint. NOTE:Onlyone(1)sessionperannualmeetingcounts.Ifapplicant participatesasamoderatororpanelistformorethanonesessionofa meeting,onlyahalfpointisearned;or d. Participateasasiteevaluator/CommissionerfortheForensicScience EducationProgramsAccreditationCommission(FEPAC)orasfacultyofa ForensicScienceEducationalConference(FSEC)ontwo(2)separate occasions.One(1)participationcountsasahalfpoint;or e. ServeasanactivememberorchairofeitheranAAFSorCriminalistics Sectioncommitteefortwo(2)years.One(1)yearofservicecountsasa half point. Referencesnotrequired.


45

2.6.3. DIGITAL & MULTIMEDIA SCIENCES SECTION – PROMOTION REQUIREMENTS A. AssociateMembertoMember WhileservingasanAssociateMember,theapplicantmust: 1. FulfilltheAAFSBasicRequirementsforPromotionandanysuchadditional requirementsasmaybeestablishedforitsmembers;and 2. Registerandattendaminimumoftwo(2)annualmeetingsoftheAAFSand one(1)Digital&MultimediaSciencesSectionBusinessMeeting.Themeeting atwhichthetitleofAssociateMemberwasconferred,ifattended,maybe counted;however,themeetingatwhichthetitleofMemberisbeing consideredshallnotbecounted(specialconsiderationmaybegivenfor promotionafterattendanceatone(1)meetingifextenuatingcircumstances havepreventedattendancefortwo(2)yearsandallotherpromotion requirementshavebeenmet);and 3. Meettwo(2)ofthefollowingrequirementspriortotheannualmeetingat whichpromotiontoMemberisconferred. NOTE:Atleastone(1)ofthecontributionsmustbefromcategoryb.or c.: a. ParticipateasanactivememberorchairofacommitteeoftheDigital& MultimediaSciencesSectionofAAFS.One(1)yearofcommitteework equalsone(1)contribution.Thecommitteechairswillsubmitalistof activemembersattheendofeachyeartothesectionchair;or b. ParticipateintheannualAAFSprogrambypresentationofpaper,poster, luncheonpresentation,workshoporseminar,ormoderatingaroutine Digital&MultimediaSciencesSectionprogramsession;or c. Authorapaperonasubjectrelevanttothesection’sareaofinterestthat isacceptedforpublicationintheJournal of Forensic Sciences or other peer-reviewedjournalorconferenceproceedings.Thisrequirementis fulfillediftheapplicant’snameappearsasanauthoronthepaper.Letters totheEditororBookReviewswillnotbeconsideredinfulfillingthis requirement;or d. Participateasasiteevaluator/CommissionerforForensicScience EducationProgramsAccreditationCommission(FEPAC)orasafaculty memberofaForensicScienceEducationalConference(FSEC)ontwo(2) separateoccasions;and 4. Demonstrateactiveworkintheforensicsciencesatthetimethepromotion applicationisfiled;and 5. Applicantmustprovideone(1)letterofreferencefromafullMember, Fellow,RetiredMember,orRetiredFellowoftheDigital&Multimedia SciencesSection. B.MembertoFellow WhileservingasaMember,theapplicantmust: 1. FulfilltheAAFSBasicRequirementsforPromotionandanysuchadditional requirementsasmaybeestablishedforitsmembers;and 2. Registerandattendaminimumoftwo(2)annualmeetingsoftheAAFSand one(1)Digital&MultimediaSciencesSectionBusinessMeeting.Themeeting atwhichthetitleofMemberwasconferred,ifattended,maybecounted;


46

however,themeetingatwhichthetitleofFellowisbeingconsideredshall notbecounted(specialconsiderationmaybegivenforpromotionafter attendanceatone(1)meetingifextenuatingcircumstanceshaveprevented attendancefortwo(2)yearsandallotherpromotionrequirementshavebeen met);and 3. Meetthree(3)ofthefollowingrequirementspriortotheannualmeetingat whichpromotiontoFellowisconferred. NOTE:Atleastone(1)ofthecontributionsmustbefromcategoryb.or c.: a. ParticipateasanactivememberorchairofacommitteeoftheDigital& MultimediaSciencesSectionofAAFS.One(1)yearofcommitteework equalsone(1)contribution.Thecommitteechairwillsubmitalistofactive membersattheendofeachyeartothesectionchair;or b. ParticipateintheannualprogramoftheAAFSbypresentationofapaper, poster,breakfastseminar,luncheonseminar,workshop,ormoderatinga routineDigital&MultimediaSciencesSectionprogramsession;or c. Authorapaperonasubjectrelevanttothesection’sareaofinterestthatis acceptedforpublicationintheJournal of Forensic Sciences or other peer-reviewedjournalorpeer-reviewedconferenceproceedings.This requirementisfulfillediftheapplicant’snameappearsasanauthoronthe paper.LetterstotheEditororBookReviewswillnotbeconsideredin fulfillingthisrequirement;or d. Participateasasiteevaluator/CommissionerfortheForensicScience EducationProgramsAccreditationCommission(FEPAC)orasafaculty memberofaForensicScienceEducationalConference(FSEC)ontwo(2) separateoccasions;and 4. Demonstrateactiveworkintheforensicsciencesatthetimethepromotion applicationisfiled. Referencesnotrequired.

2.6.4. ENGINEERING & APPLIED SCIENCES SECTION – PROMOTION REQUIREMENTS A. AssociateMembertoMember WhileservingasanAssociateMember,theapplicantmust: 1. FulfilltheAAFSBasicRequirementsforPromotion;and 2. Registerandattendaminimumoftwo(2)annualmeetingsoftheAAFSwithin five(5)consecutiveyears.ThemeetingatwhichthetitleofAssociate Memberwasconferred,ifattended,maybecounted;however,themeeting atwhichthetitleofMemberisbeingconsideredshallnotbecounted; and 3. Meetthefollowingrequirementswithinsix(6)consecutiveyearspriortothe annualmeetingatwhichthetitleofMemberisbeingconsidered(notto includetheannualmeetingatwhichthetitleofMemberisbeingconsidered): a. Authororco-authoraminimumoftwo(2)scientificpaperspresentedat AAFSAnnualMeetings;or b. Publishtwo(2)articlesintheJournal of Forensic Sciences orotherpeer- reviewedscientificjournal;or c. ParticipateasanactivememberorchaironcommitteesoftheEngineering &AppliedSciencesSectionfortwo(2)ormoreyears;or


47

d. Anycombinationoftwo(2)oftheabovepriortotheannualmeetingat whichpromotiontoMemberisconferred. NOTE:Atleastone(1)ofthecontributionsmustbefromcategorya.or b. Referencesnotrequired. B. MembertoFellow WhileservingasaMember,theapplicantmust: 1. FulfilltheAAFSBasicRequirementsforPromotion; and 2. Registerandattendaminimumoftwo(2)annualmeetingsoftheAAFS.The meetingatwhichthetitleofMemberwasconferred,ifattended,maybe counted;however,themeetingatwhichthetitleofFellowisbeingconsidered shallnotbecounted;and 3. Meettwo(2)ofthefollowingrequirementspriortotheannualmeetingat whichpromotiontoFellowisconferred: a. Authoraminimumoftwo(2)scientificpaperspresentedatanannual meetingoftheAAFS;or b. Publishtwo(2)articlesintheJournal of Forensic Sciencesorotherpeer- reviewedjournal;or c. Participateasanactivememberorchairoftwo(2)committeesofthe Engineering&AppliedSciencesSectionforone(1)year;or d. Anycombinationoftwo(2)oftheabovepriortotheannualmeetingat whichpromotiontoFellowisconferred. NOTE:Atleastone(1)ofthecontributionsmustbefromcategorya.or b. Referencesnotrequired.

2.6.5. GENERAL SECTION – PROMOTION REQUIREMENTS A. AssociateMembertoMember WhileservingasanAssociateMember,theapplicantmust: 1. FulfilltheAAFSBasicRequirementsforPromotionandanysuchadditional requirementsasmaybeestablishedforitsmembersbyaspecificforensic sciencedisciplinerepresentedintheGeneralSection;and 2. Registerandattendaminimumoftwo(2)annualmeetingsoftheAAFSand two(2)GeneralSectionBusinessMeetings.Themeetingatwhichthetitleof AssociateMemberwasconferred,ifattended,maybecounted;however,the meetingatwhichthetitleofMemberisbeingconsideredshallnotbecounted (specialconsiderationmaybegivenforpromotionafterattendanceatone (1)meetingifextenuatingcircumstanceshavepreventedattendancefortwo (2)yearsandallotherpromotionrequirementshavebeenmet);and 3. Fulfilloneofthethreeconditionsina.(below)ANDoneofthethree conditionsinb.(below): a.1. Serveforoneyearasanactivememberorchairofastandingoradhoc committeeofeithertheGeneralSectionoroftheAAFS.Thecommittee chairwillsubmitalistofactivemembersattheendofeachyeartothe sectionchairthatwillberetainedbytheHistoricalCommittee;or 2. ServeasamoderatorofatleastoneGeneralSectionScientificSession duringanannualmeeting;or 3. ServeastheGeneralSectionLuncheonspeaker.


48

b.1.Presentascientificortechnicalpaperorposteracceptedforpresentation inascientificsession,workshop,breakfastseminar,orluncheonseminar; or 2. Authororco-authorascientificpaperacceptedforpublicationinthe AAFS Journal of Forensic Sciences. NOTE:LetterstotheEditororBookReviewswillnotbeconsideredin fulfillingthisrequirement;or 3. Participateasasiteevaluator/CommissionerfortheForensicScience EducationProgramsAccreditationCommission(FEPAC)orasfacultyofa ForensicScienceEducationalConference(FSEC);and 4. Demonstrateactiveworkintheforensicsciencesatthetimethe promotionapplicationisfiled. Referencesnotrequired. B. MembertoFellow WhileservingasaMember,theapplicantmust: 1. FulfilltheAAFSBasicRequirementsforPromotionandanysuchadditional requirementsasmaybeestablishedforitsmembersbyaspecificforensic sciencedisciplinerepresentedintheGeneralSection;and 2. Registerandattendaminimumoftwo(2)annualmeetingsoftheAAFSand two(2)GeneralSectionBusinessMeetings.Themeetingatwhichthetitleof Memberwasconferred,ifattended,maybecounted;however,themeetingat whichthetitleofFellowisbeingconsideredshallnotbecounted(special considerationmaybegivenforpromotionafterattendanceatone(1)meeting ifextenuatingcircumstanceshavepreventedattendancefortwo(2)yearsand allotherpromotionrequirementshavebeenmet);and 3. Meetthree(3)ofthefollowingrequirementspriortotheannualmeetingat whichpromotiontoFellowisconferred. NOTE:Atleastone(1)ofthecontributionsmustbefromcategoryc.,d.,or e.: a. ParticipateasanactivememberorchairofacommitteeoftheGeneral SectionofAAFS.One(1)yearofcommitteeworkequalsone(1) contribution.Thecommitteechairwillsubmitalistofactivemembersat theendofeachyeartothesectionchairthatwillberetainedbythe HistoricalCommittee;or b. ServeastheGeneralSectionLuncheonspeaker;or c. Presentascientificortechnicalpaperorposteracceptedforpresentation inascientificsession,workshop,breakfastseminar,orluncheonseminar;or d. AuthorascientificpaperthatisacceptedforpublicationintheJournal of Forensic Sciences. NOTE:LetterstotheEditororBookReviewswillnotbeconsideredin fulfillingthisrequirement;or e. Participateasasiteevaluator/CommissionerfortheForensicScience EducationProgramsAccreditationCommission(FEPAC)orasfacultyofa ForensicScienceEducationalConference(FSEC)onone(1)occasion;and 4. Demonstrateactiveworkintheforensicsciencesatthetimethepromotion applicationisfiled. Referencesnotrequired.


49

2.6.6. JURISPRUDENCE SECTION – PROMOTION REQUIREMENTS A. AssociateMembertoMember WhileservingasanAssociateMember,theapplicantmust: 1. FulfilltheAAFSBasicRequirementsforPromotion;and 2. Havealicenseingoodstandingtopracticelaworhavefull-timestatusasa professoronthelawfacultyofanyuniversity;and 3. Obtainone(1)recommendationfromaMemberorFellowoftheAAFS;and 4. Registerandattendaminimumoftwo(2)annualmeetingsoftheAAFS.The meetingatwhichthetitleofAssociateMemberwasconferred,ifattended, maybecounted;however,themeetingatwhichthetitleofMemberisbeing consideredshallnotbecounted;and 5. Participateinone(1)programoftheAAFSatanannualmeetingbypresenta- tionofpapers,actingasapanelistofaprogram,servingasamoderator,or servingasanactivememberorchairofacommitteeoftheJurisprudence Section;and 6. Attendone(1)JurisprudenceSectionBusinessMeetingsincebecomingan AssociateMemberandpriortoapplicationtobepromotedtoMember. B.MembertoFellow WhileservingasaMember,theapplicantmust: 1. FulfilltheAAFSBasicRequirementsforPromotion;and 2. Havealicenseingoodstandingtopracticelaworhavefull-timestatusasa professoronthelawfacultyofanyuniversity;and 3. Obtaintwo(2)recommendationsbyFellowsoftheJurisprudenceSectionof theAAFS;and 4. Registerandattendaminimumofone(1)meetingoftheAAFS.Neitherthe meetingatwhichtheapplicantbecomesaMembernorthemeetingatwhich promotiontoFellowisbeingconsideredshallbecountedinfulfillingthe requirement;and 5. Participateinone(1)programoftheAAFSatanannualmeetingbypresenta- tionofpapers,actingasapanelistofaprogram,orservingasanactive memberorchairofacommitteeoftheJurisprudenceSection;and 6. Attendone(1)JurisprudenceSectionBusinessMeetingsincebecominga MemberandpriortoapplicationtobepromotedtoFellow.

2.6.7. ODONTOLOGY SECTION – PROMOTION REQUIREMENTS A. AssociateMembertoMember WhileservingasanAssociateMember,theapplicantmust: 1. FulfilltheAAFSBasicRequirementsforPromotion;and 2. Registerandattendaminimumoftwo(2)annualmeetingsoftheAAFS.The meetingatwhichthetitleofAssociateMemberwasconferred,ifattended, maybecounted;however,themeetingatwhichthetitleofMemberisbeing consideredshallnotbecounted. Referencesnotrequired.


50

B. MembertoFellow WhileservingasaMember,theapplicantmust: 1. FulfilltheAAFSBasicRequirementsforPromotion; and 2. Registerandattendaminimumoftwo(2)annualmeetingsoftheAAFS.The meetingatwhichthetitleofMemberwasconferred,ifattended,maybe counted;however,themeetingatwhichthetitleofFellowisbeingconsidered shallnotbecounted;and 3. Completetwo(2)separatepresentationsthatmaybegiveninthesameyear. Thesemaybeoralorposter(authormustbelistedinofficialAcademy documentsaspresentingauthor)inanysectionoftheAcademy,including workshoppresentations.Thefollowingmaybesubstitutedforasingle presentation:PublicationasfirstauthorofaforensicarticleintheJournal of Forensic Sciencesorotherpeer-reviewedjournal.Thisarticlecannotbethe samematerialasapresentationclaimedabove. Referencesnotrequired. 2.6.8. PATHOLOGY/BIOLOGY SECTION – PROMOTION REQUIREMENTS A. AssociateMembertoMember WhileservingasanAssociateMember,theapplicantmust: 1. FulfilltheAAFSBasicRequirementsforPromotion;and 2. Registerandattendaminimumoftwo(2)annualmeetingsoftheAAFSand Pathology/BiologySection.ThemeetingatwhichthetitleofAssociate Memberwasconferred,ifattended,maybecounted;however,themeeting atwhichthetitleofMemberisbeingconsideredshallnotbecounted;and 3. Demonstrateactiveengagementinafieldofforensicscienceincluding pathology,forensicpathology,forensicmedicine,veterinarypathology,or otherbiologicalscience. Referencesnotrequired. B. MembertoFellow WhileservingasaMember,theapplicantmust: 1. FulfilltheAAFSBasicRequirementsforPromotion;and 2. Registerandattendaminimumoftwo(2)annualmeetingsoftheAAFSand Pathology/BiologySection.ThemeetingatwhichthetitleofMemberwas conferred,ifattended,maybecounted;however,themeetingatwhichthe titleofFellowisbeingconsideredshallnotbecounted;and 3. Demonstrateactiveengagementinafieldofforensicscienceincluding pathology,forensicpathology,forensicmedicine,veterinarypathology,or otherbiologicalscience; and 4. AdvancetheworkandpurposeofthePathology/BiologySectionby: a. Presentationofone(1)ormoreoralorpostersessionsatanannual meeting;or b.Publicationofone(1)ormorearticlesintheJournal of Forensic Sciences. Referencesnotrequired.


51

2.6.9. PSYCHIATRY & BEHAVIORAL SCIENCE – PROMOTION REQUIREMENTS A. AssociateMembertoMember WhileservingasanAssociateMember,theapplicantmust: 1. FulfilltheAAFSBasicRequirementsforPromotion;and 2. Registerandattendaminimumofone(1)annualmeetingoftheAAFS.The meetingatwhichthetitleofAssociateMemberwasconferred,ifattended, maybecounted;however,themeetingatwhichthetitleofMemberisbeing consideredshallnotbecounted. NOTE:PleasecontacttheAAFSofficeforrequirementsforapplicantsoutside theU.S.([email protected]). Referencesnotrequired. B. MembertoFellow WhileservingasaMember,theapplicantmust: 1. FulfilltheAAFSBasicRequirementsforPromotion;and 2. BecertifiedbytheAmericanBoardofPsychiatry&Neurologyingeneraland forensicpsychiatry(orequivalentsforinternationalmembers),orbea DiplomateoftheAmericanBoardofProfessionalPsychology/AmericanBoard ofForensicPsychologyandFellowoftheAmericanAcademyofForensic Psychology(orequivalentsforinternationalmembers),orforresearch psychologists(admittedunderAssociateMember,C.4)whohaveattainedthe rankofFellowoftheAmericanPsychology–LawSociety(Div.41ofthe AmericanPsychologicalAssociation);and 3. Registerandattendaminimumoftwo(2)annualmeetingsoftheAAFS.The meetingatwhichthetitleofMemberwasconferred,ifattended,maybe counted;however,themeetingatwhichthetitleofFellowisbeingconsidered shallnotbecounted;and 4. Haveservedthree(3)yearsasaMemberorone(1)yearintheeventof participationinajointsessionoftheAAFSorscientificpresentationina sectionotherthanthePsychiatry&BehavioralScienceSection;and 5. DemonstrateactiveparticipationinthePsychiatry&BehavioralScience Section.Participationmayincludethepresentationofascientificpaperor servingasamoderatoratanAAFSannualmeeting,publicationintheJournal of Forensic Sciences,oractiveparticipationonaworkingcommitteewithinthe Psychiatry&BehavioralScienceSection. Referencesnotrequired.

2.6.10. QUESTIONED DOCUMENTS SECTION – PROMOTION REQUIREMENTS A. AssociateMembertoMember WhileservingasanAssociateMember,theapplicantmust: 1. FulfilltheAAFSBasicRequirementsforPromotion;and 2. Registerandattendaminimumoftwo(2)annualmeetingsoftheQuestioned DocumentsSectionoftheAAFS.ThemeetingatwhichthetitleofAssociate Memberwasconferred,ifattended,maybecounted;however,themeetingat whichthetitleofMemberisbeingconsideredshallnotbecounted;and


52

3. Presentatleastone(1)technicalpaperorparticipateinthescientificprogram oftheQuestionedDocumentsSection.Participationmayincludeservingasa moderatororpanelistatanAAFSannualmeeting,publicationintheJournal of Forensic Sciences,orparticipationonaworkingcommitteewithinthe QuestionedDocumentsSection. Referencesnotrequired. B. MembertoFellow WhileservingasaMember,theapplicantmust: 1. FulfilltheAAFSBasicRequirementsforPromotion;and 2. Registerandattendaminimumoftwo(2)annualmeetingsoftheQuestioned DocumentsSectionoftheAAFS.ThemeetingatwhichthetitleofMember wasconferred,ifattended,maybecounted;however,themeetingatwhich thetitleofFellowisbeingconsideredshallnotbecounted;and 3. WhileservingasanAssociateMemberorMember,presentatleastone(1) technicalpaperthatisacceptedforpublicationbytheJournal of Forensic Sciences,JournaloftheAmericanSocietyofQuestionedDocumentExaminers, IAIJournal,AustralianJournalofForensicSciences,ForensicScience International,orScience&Justice. Referencesnotrequired.

2.6.11. TOXICOLOGY SECTION – PROMOTION REQUIREMENTS A. AssociateMembertoMember WhileservingasanAssociateMember,theapplicantmust: 1. FulfilltheAAFSBasicRequirementsforPromotion;and 2. Attendaminimumoftwo(2)annualmeetingsoftheAAFSandone(1) ToxicologySectionbusinessmeeting.Themeetingatwhichthetitleof AssociateMemberwasconferred,ifattendedmaybecounted;however, themeetingatwhichthetitleofMemberisbeingconsideredshallnotbe counted,and 3. Beactivelyengagedinthefieldofforensictoxicologyatthetimeofapplication for advancement. 4. Applicantsforpromotionwillberequiredtoprovidetwolettersofreference fromfullMembersorFellowsoftheToxicologySectionoftheAAFSifeligible referenceswerenotprovidedwhenapplyingforAssociateMember. B. MembertoFellow WhileservingasaMember,theapplicantmust: 1. FulfilltheAAFSBasicRequirementsforPromotion;and 2. Beactivelyengagedinforensictoxicologyatthetimeofapplicationfor advancement, and 3. Attendaminimumoftwo(2)annualmeetingsoftheAAFSandone(1) ToxicologySectionbusinessmeetingafterbecomingaMember.Themeeting atwhichthetitleofMemberwasconferred,ifattended,maybecounted; however,themeetingatwhichthetitleofFellowisbeingconsideredshallnot becounted, and


53

4. AdvancetheworkandpurposeoftheToxicologySectioninthree(3)ormore ofthefollowingwayswhileanAssociateMemberorMember: a. ParticipateinthescientificprogramoftheAAFSToxicologySectionby: 1. Presentingatleasttwo(2)technicalpapersatannualmeetingsofthe AAFS as oral or poster sessions, or 2. Presentingatleastone(1)technicalpaperandco-authoratleast two(2)technicalpapersatannualmeetingsoftheAAFSatoralor poster sessions, or 3. Co-authoringatleastfour(4)technicalpapersatannualscientific meetingsoftheAAFSatoralorpostersessions,or b. ParticipateinAAFSmeetingactivitiesbyparticipatingasamoderator, co-moderator,chair,co-chair,facultymember,orpanelistat two(2)ormoreannualmeetingsoftheAAFSinscientificsessions, workshops,breakfastsessions,roundtables,StudentAcademyorother recognizedAAFSmeetingsessions,or c. ParticipateinToxicologySectionactivitiesby: 1.ServingasanactivememberorchairofacommitteeoftheToxicology Sectionforone(1)ormoreyears,or 2.ServingasaToxicologySectionabstractreviewerfortwo(2)years,or 3.OtherequivalentservicetotheToxicologySection,suchasnewsletter editor, or d. Attendaminimumofsix(6)annualmeetingsoftheToxicologySectionof theAAFS.ThemeetingatwhichthetitleofMemberwasconferred,if attended,maybecounted;however,themeetingatwhichthetitleof Fellowisbeingconsideredshallnotbecounted,and e. Demonstratingservicetotheforensictoxicologyprofessionby: 1.Submittingevidenceofteachingortrainingactivitiesintheareaof forensictoxicology,or 2.ObtainingcertificationbytheAmericanBoardofForensicToxicology,or 3.Contributingtothree(3)ormorepublicationsinpeer-reviewed journalsasauthororco-author,or 4.Publicationofone(1)ormorepeer-reviewedarticlesintheJournal of Forensic Sciencesasauthororco-author. *Referencesnotrequired.


54

2.7. POSTING OF MEMBERSHIP APPLICANTS TO AAFS VOTING MEMBER PORTALS

ThelistofmembershipapplicantswillbepostedtoAAFSvotingmembers’portals. ApplicationsthathavebeenrecommendedforapprovalbytheSectionOfficerswill be clearly noted.

MembersandAffiliateswillhavea30-dayperiodtosubmitobjectionsaboutanylisted applicant.This30-dayperiodallowstimeforinvestigationoftheobjectionpriorto votingbytheBoardofDirectors.Allobjectionstoalistedapplicantmustbe submitted,inwriting,totheMembershipCoordinator.Iftheobjectionisanethics complaint,theMembershipCoordinatorwillimmediatelyrefertheobjectiontothe EthicsCommittee.

AllotherobjectionswillbeforwardedtotheSectionOfficersoftheappropriate section.TheSectionOfficershavefinalauthorityindeterminingiftheobjection hasmerit.IftheSectionOfficershaverecommendedtheapplicationforrejection, nofurtheractionisnecessary.IftheSectionOfficershaverecommendedthe applicationforapproval,theSectionOfficersmaychooseoneofthefollowingactions: 1. Keeprecommendationasis. 2. Changerecommendationsto“DoNotRecommend.” 3. Holdapplicationforreviewthefollowingyear.IftheSectionOfficersholdthe applicationforfurtherreviewoftheobjection,theapplicantmaybenotified toansweranyquestionsfromtheSectionOfficers.

Policy and Procedure Manual Section 3. Meetings and Educational Outreach

55

3. MEETINGS AND EDUCATIONAL OUTREACH

3.1. ANNUAL MEETING

3.1.1. BASIC AUTHORITY TO HOLD ThereshallbeanannualmeetingofthemembersoftheAcademyduringthemonth ofFebruary,unlessotherwiseorderedbytheBoardofDirectors.Itwillmeetata specifictimeandplaceselectedbytheBoard.Attheannualmeetingthereshallbea scientificprogram,theadministrationofmembershipandaffiliationmatters,the electionofofficers,andthetransactionofsuchbusinessasmaybenecessary.Notice ofsuchmeetingshallbeprovidedtoallmembersten(10)tofifty(50)dayspriorto themeeting.Othermeetingsofthemembersmaybecalledatthediscretionofthe BoardofDirectors.

3.1.2. SITE SELECTION Theproceduresbywhichmeetingdestinationsareselectedareasfollows:theBoard ofDirectors(Board)shalldirectAAFSmeetingplanningstaff(staff)toreviewitscities ofpreference.Staffwillthencontacthoteland/orconventioncenterpropertiesin thedesignatedcitiesforproposals.Onceproposalsarereceivedandanalyzedbystaff, sitevisitsmaythenbeconductedtoinspectspecificproperties.Duringtheinterim ExecutiveCommitteemeetingand/orduringtheFebruaryboardmeeting,a presentationwillbemadebystaffwithastrongrecommendationforaspecific destination.TheBoardwillthentakeactionontherecommendationsmadebystaff. DestinationsmayberecommendedtotheBoardortostaffbytheAAFSmembership. Surveysoftheentiremembershipmaybeconductedrequestingrecommendations forsitestobeconsideredorforopinionsonsitesthatarecurrentlybeingconsidered bytheBoard.Additionally,theBoardmayaskmembersattendingtheirannualsection businessmeetingsforrecommendationsoropinionsonsitesunderconsideration.The Boardwillconsiderthesecommentscarefullyandtheproceduredescribedabovewill befollowed.

3.1.3. PROGRAM AUTHORITY TheProgramCommitteeshallbecomposedofthefollowing: A. AchairandmembersdesignatedbythePresident-Electtosupervisetheportions oftheprogramfortheyearinwhichheorshewillbetheAcademyPresident,to includethePlenarySession,Workshops,BreakfastSeminars,LuncheonSessions, InterdisciplinarySymposium,StudentAcademy,LastWordSociety,BringYourOwn Slides,andLocalArrangements. B. Membersdesignatedbyeachsectiontoberesponsibleforthatsection’sscientific sessionsattheannualmeetinginquestion.TheBoardofDirectorsinconjunction withtheExecutiveDirectorshallestablishdetailedproceduresforthe developmentandconductoftheannualmeetingprogram.


56

3.1.3.1. MeetingTheme NeartheendoftheAAFSannualmeeting(ThursdayorFriday),thePresident-Elect shallcallameetingoftheProgramCommittee.Theagendaforthismeetingshall involveadiscussionoftheprogramforthenextannualmeeting,toincludea discussionofthethemeselectedbythePresident-Elect.Theintentofthis discussionistogenerateideasforsectionprograms,workshopandseminartopics, andtofamiliarizethenewProgramCommitteewiththeprogramdevelopment proceduresinplace.Itisintendedthatsectionprogramchairswilldevelopalistof topicsforscientificpapers,saidlisttobedistributedtotheprofessionviathe Academy Newsfeed.

3.1.3.2. AnnualMeetingBasicProgramPlanningSchedule February President-ElectappointsAAFSProgramChair,announcesthemetoProgram Committee March CallforPapersdistributedontheAcademywebsite May 2ndCallforPapersandsectionprogramplansareannouncedonthe Academywebsite July 3rdandlastCallforPaperspostedontheAAFSwebsite August Abstractsdue,CalendarofEventsdeveloped September Allprogramschedulesfinalized;roomassignmentsareprovidedtomeeting property November Advance ProgramisforwardedtomembershippriortotheThanksgivingweekend andismadeavailableontheAAFSwebsite;theAcademy Newsfeedwillcontain themeetingpre-registrationform January The Academy Newsfeedwillcontainthefinalofferofthepre-registrationform

3.1.3.3. ViolationsofSpecialSessionsWhichRequirePre-Registration Workshops,Breakfasts,Luncheons,andSpecialSessions(Interdisciplinaryand YoungForensicScientistsForum) Meetingattendeesmustpre-registerbythepre-registrationdeadlineforSpecial SessionsidentifiedintheAAFSAdvance Program(workshops,breakfastseminars, luncheons,andspecialsessions).Thenamesofallwhoattendpre-registered functionsmustappearontheregistrationlistsavailableoutsidetheclassroom. IfsomeoneentersaSpecialSessionwithouthavingproperlyregistered,that individualwillbeaskedtoleave.Iftheindividual(1)doesnotleave,(2)leavesand thenreturns,or(3)leavesandattemptstoattendanotherpre-registrationevent


57

forwhichhe/sheisnotauthorized,he/shewillbeformallynotifiedeitherbystaff orbyanAcademyofficerthathis/hermeetingregistrationforthefollowingyear’s AAFSannualmeetingwillbedenied.Thisoralnotificationwillbedocumentedand followedbywrittennotification.Whenthishappens,thecitedindividual(s)will beallowedninety(90)daysfromthewrittennotificationtoformallypetitionthe ExecutiveCommitteeforreconsiderationofthe“registrationsanctions”forthe followingyear.ThePresident,President-Elect,andrelevantprogramchairsare exceptionstothispolicy,andmayattendanysessionsrequiringpre-registration. (BoardofDirectors,February21,2011) 3.1.3.4. SpecialSessions Workshops,Breakfasts,andAcademy-wideLuncheons,andSpecialSessions 3.1.3.4.1. Workshops • TheincomingPresidentshallappointaWorkshopsChairtoberesponsible forsolicitingandreviewingallworkshopproposals.Workshopproposals mustbesubmittedtotheAAFSheadquartersontheWorkshopProposal FormavailablethroughtheAAFSheadquarters.TheWorkshopsChairshall selectpotentialworkshopsbasedoninformationprovidedbytheproposal form(i.e.,substance,targetaudience,projectednumberofworkshop registrants,anticipatedexpenses,availabilityofsponsorship,etc.). AssistancefromtheProgramChairand/orthePresidentisappropriate. • AAFSworkshopsareconductedasincome-generatingfunctionstoassist inoff-settingoverallmeetingexpenses.Anyexceptiontoacceptinga workshopproposalthatwillnotgeneraterevenuefortheAAFSmustbe approvedbytheTreasurerandExecutiveDirector.Workshopsthatare sponsoredbyone(1)butnomorethantwo(2)sectionsoftheAAFSmay haveincomerebatedtothesponsoringsection(s)tobeusedasoperating incomeforthatsectionduringthenextfiscalyear(e.g.,aportionofthe incomegeneratedbyaworkshopconductedin2005mayberebatedtothe sponsoringsectiontobeusedduringthe2006fiscalyear).Ifasection- sponsoredworkshopdoesnotcoveritsexpenseswithregistrationfees,or generateincomefortheAAFS,thelosswillbeabsorbedbythesection(s) thatagreedtosponsortheworkshop. • Attendanceatworkshopsisbypre-registrationonly,withnoexceptions. Thispolicy,assetforthinthisManual,istobefollowedbystaff,by workshopchairs,byofficers,andbyotherswhomaybeapproachedto admitnon-registeredindividualsintoworkshopsonsiteduringthe meeting. • Ifaworkshophasarestrictedspacerequirement,theAAFSstaffshall maintainacancellation/waitinglist.ItisthepolicyoftheBoardthatitis unfairtoadmitsomeindividualsonsitewhenothersweredeclined admittanceduringpre-registrationduetospacerestrictions.Additionally, ifanindividual’spre-registrationformisreceivedAFTERthepublished pre-registrationdeadline,theattendeewillbeassessedon-siteregistration


58

feesandwillnotbeadmittedintopre-registrationfunctionssuchas workshops,breakfastseminars,luncheons,etc. NOTE:Thepoliciesofconductingworkshopssetforthinthisdocumentaresubject tocontinualreviewbytheBoardofDirectors.

3.1.3.4.1.1. WorkshopRegistrationFees • Thesettingofworkshopfeesgenerallyoccursinthemonthof September,priortotheannualmeeting.Oncetheproposalshavebeen reviewedandtopicsarerecommendedbytheWorkshopsChair,the ExecutiveDirectorshallperformaprojectedcostanalysisforeach proposedworkshop.Thefactorsthatareconsideredinclude: 1. Lengthofworkshop; 2. Audio-visualrequirements; 3. Projectednumberofregistrants; 4. Refreshmentbreaks; 5. Numberandqualityofhandouts; 6. Non-memberexpense; 7. Specialequipment/requests; 8. Sectionincome(seebelow)ifanyhasbeenrequested. • Alsoconsideredinthecostanalysisofaproposedworkshopisthe commitmentoffinancialsponsorshipobtainedbyaworkshop organizerthatmayoffsettheexpensesoutlinedabove. • Afteracostanalysisiscompleted,theExecutiveDirectorshallpropose registrationfees.However,acombinationofanyfeesthataresetshall notfallbelowtheprojectedfiscalyearworkshopincomeasapproved bytheExecutiveCommittee. • TheoptionsarethenforwardedtotheTreasurerwhoreviewseach proposedworkshopandthecostanalysis.Keepinginmindthat workshopsareincome-generatingfunctionsoftheAAFS,andthatthe ExecutiveCommitteeapprovedaspecificamountofincomegenerated byworkshops,afeeisdetermined.“WorkshopOnly”(registrants attendingonlyaworkshopandnottheremainderoftheannual meeting)feesaredeterminedatthistimeaswell.Theworkshoptitles, descriptions,andfeesarethenpublishedintheAAFSAdvance Program,ontheAcademywebsite,andanyotherdocumentusedfor thepurposeofpromotingtheAAFSannualmeeting.

3.1.3.4.1.2. WorkshopIncome (APPROVEDFEBRUARY19,1996) 3.1.3.4.1.2.1. AAFSIncomeGeneratedFromWorkshops: •ItisthepolicyoftheAAFSthatallworkshopsconductedduring itsannualmeetingareAAFSfunctionsandarepresentedin accordancewiththeoverallpoliciesandproceduresestablished fortheannualmeetingbytheBoardofDirectors.Workshops


59

areconductedasincome-generatingfunctionsandareconducted primarilyfortwopurposes:(1)toprovideaqualityeducational experienceforregistrants;and(2)toassistinoffsettingthe overallannualmeetingexpenses.Topresentaworkshopis consideredaprivilegeaswellasanopportunityforaworkshop organizertocontributemeaningfulinformationtohis/hercol- leagues,therebycontributingtothebettermentoftheentireAAFS. •Thefinancialsupportbyanoutsideentitywillbeacknowledged iftheentitymadeasignificantcontributioninproducingthe workshop.Theentitywillbeacknowledgedasafinancial supporterintheAdvance Program.Thepromotingofaspecific productduringthecourseofconductingaworkshopbya financialsupportisnotpermissible.Therevenuegeneratedfrom theconductingofaworkshopduringtheAAFSannualmeeting isconsideredAAFSincome.Thedistributionofincometoany sourceotherthananAAFSsectionortheForensicSciences FoundationEndowmentFundisprohibitedunlessapprovalhas beenrequestedandreceivedbytheBoardofDirectors. •Projectedtotalincometobeearnedfromallworkshopsshallbe determinedannuallybytheExecutiveCommitteeduringits interimmeeting.Aconcertedeffortshallbemadetominimize theexpensesincurredfromconductingaworkshopwhile maximizingtherevenuegeneratedwithoutjeopardizingaquality presentation.

3.1.3.4.1.2.2. SectionIncomeGeneratedFromWorkshops: •Ifinformationpresentedduringaworkshopistargetedfor primarilyoneortwoprofessionsrepresentedbysectionsofthe AAFS,thosedesignatedsectionswillreceiveapercentageofthe revenuegeneratedandallocatedtothesections’operating budget.Thispercentageisdeterminedbythecostoftheworkshop, theleveloffinancialsupportcommittedtotheAAFS,ifany.The methodfordeterminingincomeearnedbyasectionisasfollows: •Ifone(1)ortwo(2)sectionsaresponsoringaworkshopand financialsupportisobtainedtounderwrite100percentofthe expensesofthatworkshop,then60percentofthenet revenuebelongstotheAAFSand40percentbelongstothe section(s).Ifmorethantwosectionssponsoraworkshop, thetargetaudienceisconsideredtobe“theAAFSingeneral” andallnetrevenuegeneratedfromtheworkshopbelongsto theAAFS. •Ifworkshoporganizersaresuccessfulinobtainingfinancial supporttounderwrite50percentormoreoftheexpenses, then75percentofthenetrevenuegeneratedbelongstothe AAFSand25percentbelongstothesection.


60

•Ifworkshoporganizersaresuccessfulinobtainingfinancial supporttounderwriteupto50percentoftheexpenses,then 90percentofthenetrevenuegeneratedbelongstotheAAFS and10percent,nottoexceed$10perattendee,belongsto thesection. •Workshopincomegeneratedbyasectionisallocatedduring thenextfiscalyear.Forexample,ifaworkshopisconducted in1995andincomewasrequestedbythesectionchairtobe returnedtothesection,theincomewillbeallocatedduring thefiscalyearof1996. •Requeststhatarereceivedfromworkshopchairsthatresult inunnecessaryexpensesafterthefeeissetshallresultin reducedincometothesection.Examplesofunnecessary expensesareT-shirts,mousepads,lunchforparticipants, extensiverefreshmentbreaks,etc.

3.1.3.4.1.3. WorkshopExpenses (SEESECTION3.1.6.)

3.1.3.4.1.4. WorkshopRestrictions •Thesectionmayimplementregistrationrestrictionsfor section-sponsoredworkshopsinordertomeetthecontinuing educationneedsofAAFSmembers.Thisrestrictionmayapply untilJanuary15priortotheannualmeeting. (BoardofDirectors,February13,1995) •Workshopsmustbechairedbyachairandco-chairwhoare membersofAAFS. •TheAAFShasthesoleauthoritytocancelaworkshop.Thepri- maryfactorswhichmustbedeterminedpriortocancellationare projectedattendanceandincomegeneration.Otherfactorsmay include:(a)availabilityofthespeakers,(b)spaceatthe conferencefacility,and(c)withdrawalofpreviouslycommitted financialsupportfees. •WorkshopChairsmayimposeworkshopprerequisites.However, restrictingaccesstoaworkshopbecausetheseprerequisites havenotbeensatisfiedisprohibited. •TheaboveguidelinemustappearontheWorkshopProposalForm.

3.1.3.4.2 BreakfastSeminarsandAcademy-WideLuncheons • ABreakfastSeminarChairandLuncheonsChairwillbedesignated separatelyfromtheWorkshopChairandwillreviewallabstracts submittedforbreakfastandluncheonseminarpresentations.Breakfast andLuncheonChairsaretwoseparatepositionsappointedbythe incomingPresident.BreakfastandLuncheonSeminarsarenotconsidered income-generatingfunctions.Theregistrationcostforattendinga breakfastorluncheonseminarisestablishedbystafftocoverthefood


61

andbeverageexpenseassessedbythehostingproperty.Additionally,if possible,thecostofaudio-visualexpensesmaybecalculatedand includedinthebreakfastseminarregistrationfeetocoverthisdirect expenseaswell.Nofundsarerevertedtoa“sponsoring”sectionsince breakfastandluncheonseminarsarenotincome-generatingfunctions. Breakfastandluncheonseminarsareconsideredtobecross-sectional, multidisciplinary,andlightintechnicalcontent. (ExecutiveCommittee,July31,1993) • Becausebreakfastandluncheonseminarsarenotincome-generating functions,breakfastandluncheonseminarchairsarestronglyencour- agedtoutilizetheexpertiseofAAFSmemberstoavoidadditional expenseshavingtobereimbursedtonon-memberpresenters. • Breakfastandluncheonseminarsareattendedbypre-registrationonly. • Breakfastandluncheonseminarsmustbechairedbyachairandco-chair whoaremembersofAAFS. • Forthepolicyonexpensesseesection3.1.6.

3.1.3.4.3.InterdisciplinarySymposium(IS) AnInterdisciplinarySymposium(IS)maybeconductedduringtheAAFS annualmeetingwithapre-registrationfeedeterminedbytheExecutive Committee.AttendanceattheISisbypre-registrationonly.Forthepolicy onexpensesseesection3.1.6.4.

3.1.3.4.3.1. CoordinationofMultidisciplinarySectionSessions MultidisciplinarysectionsessionsmustbecoordinatedwithAAFS staffcentrallytoensureearlycompletionofrequiredplanningand spaceavailabilitybasedonfirst-come,firstserved.Sectionsmust informtheAAFSofficeassoonastwoormorehavedeterminedthat amultidisciplinarysessionisbeingdeveloped.Oncespaceavailability hasbeendetermined,AAFSstaffwillinformthesectionprogram chairs.

3.1.3.5. Non-SmokingPolicy ItisthepolicyoftheAmericanAcademyofForensicSciencesthatallofits meetingsareconductedinasmoke-freeenvironment.Thereisnosmoking permittedinanyofthemeetingroomspaces.

3.1.3.6. OfficialPresentations TheAAFSwillnotprovidefacilitiesforprogramitemsorpresentationsthat arenotintheprintedprogram.Onlypresentationsthatareapprovedbythe ProgramCommitteeareallowedbytheAAFSduringitsannualmeeting. (BoardofDirectors,February23,1991)

3.1.3.7. MeetingRegistrationEntitlements Afullregistrationentitlesanymeetingregistranttoattendallscientific programspresentedbyanysectionprovidedthatanymonetaryobligations aremetwhereapplicable,toincludeLastWordSocietyandBringYourOwn


62

Slides.Workshops,breakfastseminars,luncheonseminars,Interdisciplinary Symposium,andtheYoungForensicScientistsForumrequireregistrationfees inadditiontothebasicmeetingregistrationfee. 3.1.3.8. PostingofMeetingRegistrants AlistofAAFSannualmeetingregistrantswillbepostedintheAAFS registrationmeetingarea. (BoardofDirectors,February18,1995)

3.1.3.9. Audio/VideoTaping ItisthepolicyoftheAmericanAcademyofForensicSciencesthatvideo and/oraudiotapingofanysessionsorpartsthereofisnotpermittedwithout priorapproval,inwriting,fromtheAmericanAcademyofForensicSciences. 3.1.3.10. BookSigningOpportunities ItisthepolicyoftheAmericanAcademyofForensicSciencestoprovide opportunitiestopresentingauthorstoshowcaserecentlypublishedbooks duringtheannualmeeting.Theauthorwillbeexpectedtopresentata breakfast,luncheon,orotherspecialsessionwiththebooksigningimmediately followingtheevent.TheAAFSwillarrangeforthepurchaseandsaleofthe featuredbook(s).AllsalesofthebookonsitewillbemadethroughtheAAFS SalesDeskduringthemeetingweekandallrevenueasaresultofsaleswillbe donatedtotheForensicSciencesFoundation,Inc.Unlessotherwiseinstructed bytheauthor,thedonationwillbemadeasanunrestrictedgrant. 3.1.3.11. PressPolicy ItisthepolicyoftheAmericanAcademyofForensicSciencestoallow accreditedmembersofthepresstoauditscientificsessionsduringthe annualmeeting. ComplimentarypresspasseswillbeissuedattheAAFSon-siteregistration desk.Membersofthepressarerequiredtoprovideevidenceofaccreditation intheformofavalidpressbadgeorotherverifiableproof. Presspersonnelattendingspecialfunctions(e.g.,workshops,breakfast seminars,luncheons,etc.)arerequiredtopre-registerandtopaythefees designatedforspecialsessions.

Noaudioorvideotapingispermittedwithoutpriorwrittenapprovalfrom AAFS.AAFSwilltakethefollowingstepsshouldpressviolateanypartofthe PressPolicy: • Press/Reporterwilldeleteorrelinquishanyaudioand/orvideorecordings toAAFS. • Press/ReporterwillrelinquishtheAAFS-issuedpresspass. • Press/Reporterwillbeescortedfromthepremisesandwillnotbe permittedtoreturnforthedurationofthemeeting. • ShouldthePress/ReporterviolatethePressPolicyasecondtime,nofuture presspasseswillbeissuedtothatindividualorcompanyhe/sherepresents.


63

3.1.3.12. EmploymentForumandUniversityFair

3.1.3.12.1.EmploymentForum AnEmploymentForum(forum)maybeheldduringtheAAFSannual meeting,scheduletobedeterminedbystaff.Theforumisdesignedto provideameansforpotentialemployersandemployeestomeetand exchangeinformation. NoticeoftheforumwillbeplacedperiodicallyontheAAFSwebsite. Additionally,emailswillbesenttoallcompanieslistingjobopportunitiesin theAAFSEmploymentOpportunitiessectionoftheAAFSwebsite.Interested employerswillbeaskedtocontacttheAAFSstaffofficetoreservespace fortheforum.

Eachparticipatingemployerwillbeassignedspaceandprovidedwitha 4’x8’posterboardandtable.Spaceisgrantedonafirst-come,first-served basis.Numberofspacesisdeterminedbythefloorplanapprovedbythe FireMarshal.Representativesoftheparticipatingemployersmustbe presentduringthefair.

3.1.3.12.2.UniversityFair AUniversityFair(fair)maybeheldduringtheAAFSannualmeeting, scheduletobedeterminedbystaff.Thefairisdesignedtoprovideameans forFEPAC-accrediteduniversitiesandcollegestosharetheireducational programs.EmailswillbesenttouniversitiesandcollegeswithFEPAC- accreditedprogramslistedontheAAFSwebsite. Eachparticipatingprogramwillbeassignedspaceandprovidedwitha 4’x8’posterboardandtable.ParticipationislimitedtoFEPAC-accredited programsandisgrantedonafirst-come,first-servedbasis.Numberof spacesisdeterminedbythefloorplanapprovedbytheFireMarshal. Representativesoftheparticipatinguniversitiesandcollegesmustbe presentduringthefair.(ExecutiveCommittee,July26,2013)

3.1.3.13. OfficialLanguageofAAFSMeetings EnglishistheofficiallanguageoftheAAFSanditsmeetings;neitheroral norwrittentranslationsareprovided.

3.1.3.14. SimultaneousTranslators ItisthepolicyoftheAmericanAcademyofForensicSciencestoallow simultaneoustranslatorscomplimentaryaccessasneededinscientific sessionsduringtheannualmeeting.Pre-registrationisrequiredand complimentarypasseswillbeissuedattheAAFSon-siteregistrationdesk. Basicprofessionaltranslatorguidelinesshouldbeusedtoensurequality servicetotheattendee/clientandavoiddisturbingordistractingother attendeesintheroom.


64

• Thesimultaneoustranslatorwillusewirelessequipmentandposition him/herselfinthebackoftheroominordertominimizeinterruption tospeakersandsurroundingattendees. • Thesimultaneoustranslatorwillkeephis/herheadsetvolumeatwhich thespeakercanbeunderstood. • Thesimultaneoustranslatorwilldeliverinterpretationatalowspeaking volume. • Mobileorcellphonesaretobeturnedofftoavoidinterferencewiththe interpreter’sequipment.

3.1.3.15. CopyrightPolicyforWorkshopsandSpecialSessions Presentersshallwarrantthattheirpresentation(s)andanyothermaterial submittedforhandoutsareoriginalwork(s);or,ifnottheoriginalworkofthe presenter,thatcorrectattribution(s)willbegivenforanyworkpresentedthat istheworkofanother. Presentersshallfurtherwarrantthatnowrittenmaterialwillbedistributedat theirpresentationsinAAFSWorkshop(s)orSpecialSessionsthatissubjectto copyrightrestrictions,license,ornon-disclosureagreement(s)heldbya personorperson(s)otherthanthepresenter,unlesswrittenpermissionfrom suchpersonorpersonshasbeenreceived.Thepresentersshallagreeto provideanyapplicablepermissionagreementsfortheuseofmaterialssubject tocopyrightlicense,ornon-disclosureagreementandtoindemnifytheAAFS againstanyliabilityorcostsincurredastheresultofabreachofthiswarranty.

3.1.3.16. RegistrantMinimumAge RegistrantsandpresentersattheAAFSAnnualMeetingmustbeatleast18 yearsoldatthetimeofthemeeting.

3.1.4. PUBLICATION RIGHTS PolicyConcerningPublicationofPapersPresentedattheannualmeeting:

The Journal of Forensic Sciencesencouragesauthorstosubmitpreviouslyunpublished reportsandpaperspresentedattheannualmeeting. Manuscriptsshouldbesentto:

MichaelA.Peat,PhD,EditorJournal of Forensic Sciences

6700WoodlandsParkway,Suite230-308TheWoodlands,TX77381Phone/Fax:(281)419-6236

[email protected]

AuthorsareencouragedtosubmittheirmanuscriptselectronicallyviaManuscript Centralathttp://mc.manuscriptcentral.com/jofs.


65

3.1.5. CERTIFICATESFORPRESENTERS CertificatesofParticipationwillbeprovidedtopresentingauthorsattheannual meeting.(ExecutiveCommittee,July31,1993)

3.1.6. MEETING EXPENSES

3.1.6.1. SelfSupporting TheannualmeetingoftheAAFSshouldbetotallysupportedbythefeesgenerated bytheannualmeeting.Annualmembershipdueswillnotbeusedtosubsidizethe meeting.(ExecutiveCommittee,August9-10,1986) 3.1.6.2. HonorariatoMembersisPrecluded AAFSprecludesthepaymentofanhonorariumtoamemberoftheAAFSto participateintheprogram.

3.1.6.3. MeetingExpensesofAAFSOfficials IfaBoardofDirectorsMeetingisheldpriortotheopeningreceptionorafter thecloseofthescientificsessions,directorswillreceivesubsistencereimbursement forreasonableexpensesincurredduringthoseperiodsforhotelaccommodations bookedintheAAFScontractedhotel(s).Breakfastandlunchareprovidedduring theboardmeetingprecedingtheannualmeeting.

Thefollowingindividualswillbeprovidedwithroomsasindicated: President—suitefortheperiodcommencingonedaypriortothestartofany officialactivitiesandendingonedayafterthecompletionofanyofficialactivities. President-Elect—suite,asper“President,”above. EditoroftheJournal—standardroom(durationofthemeeting).

TheAAFSwillpaytransportationexpensestotheannualmeetingforthe President,President-Elect,andEditoroftheJournal of Forensic Sciences. TheAAFSwillreimbursetransportationandsubsistenceexpensesincurredin conjunctionwithanauthorizedinterimmeetingofanycommitteeorgroup. (ExecutiveCommittee,December1972,modifiedAugust14,1980,modified February22,2014,bytheBoardofDirectors) TransportationexpensesoftheAAFSExecutiveCommitteemembers,theAAFS staff,andothersatthediscretionoftheAAFSPresidentmaybereimbursedatthe BusinessClassratewhentravelingonofficialAAFSbusiness. (BoardofDirectors,February22,2014)

ItisAAFSpolicytobudgetfundsforabarset-upinthePresident’sSuiteuponthe President’sarrivalattheannualmeeting,andforonerefresherofthebarset-up mid-week.ThissamepolicyisapplicableforthePresident-Elect.


66

3.1.6.4. MemberandNon-MemberReimbursableExpenses • MEMBERPRESENTEREXPENSES:AAFSMembersconductingSpecialSessions willbereimbursedonlyfortheir“unusual”workshopexpenses(i.e.,expenses relatedtothereproductionofhandouts). (Mgmt.Subcomm.,August10-11,1984) • NON-MEMBERPRESENTER/CHAIREXPENSES:(BoardofDirectors2003) • Theexpensesofnon-AAFSmemberSpecialSessionpresenters(workshops, seminars,luncheons,plenary)and/orchairsmaybereimbursedifrequested ontheproposalform.Theseexpensesshouldbeidentifiedpriortothe Treasurersettinganyfees.Ifrequested,theAcademywillpayforhotelroom nightsofanon-memberpresenteronthefollowingschedule: Half-DayWorkshop–1Night Full-DayWorkshop–2Nights Two-DayWorkshop–3Nights • Airfarewillbereimbursedatthecoachrateandmustbereservedata minimumof21dayspriortotraveltoaffordthelowestpossibleairfare.Any deviationresultinginahigherairfarewillresultinthedifferencebeing subtractedfrompotentialsectionrevenue.TheAAFSofficeshallmakeall travelandhotelarrangementsfornon-memberpresenters.Reimbursementof travelexpenseswillbemadeatcoachrateonly,andreimbursementofhotel accommodationswillbebasedontheconventionrateofasingleroom. • Ifrequested,perdiemshallbereimbursedattheapprovedAAFSperdiemrate basedonthefollowingschedule: Half-DayWorkshop–1Day Full-DayWorkshop–2Days Two-DayWorkshop–3Days • Non-memberpresentersinSpecialSessionfunctions(breakfasts,luncheons, workshops,IS,andYFSF)willhavethebasicannualmeetingregistrationfee waived.MemberspresentinginSpecialSessionfunctionsshallberegistered forthespecialsessionatnocharge. • Eachsectionshallbeallowedtoofferuptotwocomplimentarymeeting registrationstonon-memberspeakerswhoareinvitedtopresentduringthe sections’scientificsessions. (ExecutiveCommittee,August3,2007)

3.1.6.5. Audio-VisualExpenses TheAAFSwillprovidestandardaudio-visualequipmentforsectionscientific sessions.Anyexpenseforspecialequipment,extralaborcosts,etc.,willbe bornebythesectionandmustbeapprovedbythatsection’schair. (ExecutiveCommittee,August9-10,1986)


67

SAMPLEMEMORANDUM

DATE: July30,2004 TO: SectionProgramChair FROM: AAFSTreasurer SUBJECT: MeetingAudio-VisualRequirements Expensesforaudio-visualequipmentusedduringtheannualmeetinghave increasedmorethansubstantially.Tocontaincosts,theAAFSwillprovideonlythe followingequipmenttoeachsectionduringthemeeting: 1. lightedlecterns; 2. microphonesappropriateforthesizeoftheroom; 3. appropriatesizedscreen(twoifnecessary); 4. thefirstLCDprojectorinoneday;and 5. thefirstlaptop/computerinoneday(ifrequested)

NOTE:AAFSwillpayone-halfthecostforthesecondLCDprojectorinoneday,and AAFSwillpay25%foranysubsequentLCDprojectorsinoneday.

CostsforANYotherequipmentsuchas35mmoroverheadprojectors,video projection,videomonitors,projectionist,taperecorders,timers,extralabor (incurredduetocomplexaudio-visualrequirements),secondlaptopcomputer willbebornebythesection.

Ifadditionalequipmentisrequestedbyasection’spresenters,approvalwillbe requiredpriortothemeetingbythesectionchair.Aletterdetailingadditional audio-visualcostswillbesenttoyoursectionchairinDecember,requesting his/herapproval.

3.1.6.6. PromotionofMeeting TheBoardofDirectorshasdeterminedthatfundingforapublicrelations professionalisnecessaryforadequatepublicityoftheannualmeeting. Abudgetallocationwillbereviewedonanannualbasis. (BoardofDirectors,February13,1995)

3.1.7. EXHIBIT SPACE RequestsforcomplimentaryexhibitspacewillbeconsideredbytheExecutive Directoronacase-by-casebasis.(ExecutiveCommittee,July26,2013) FreedisplayspaceinmeetingareasoutsidetheExhibitAreamaybegrantedtorelated forensicsciencesmembershiporganizationsatthediscretionoftheExecutiveDirector. LocationandsizefordisplayswillbedeterminedbytheExecutiveDirector. (Mgmt.Subcomm.,July1982)

3.1.7.1. ExhibitorActivities AAFSpolicyprohibitsexhibitorsfromschedulingactivitiesthatconflictwiththe AAFSprogramschedule.Allactivitiesarerestrictedtotheheadquarterproperty orpropertiesassignedatthediscretionofAAFS.Propertiesselectedwillbe


68

convenientlylocatedneartheheadquarterpropertywheretheAAFSAnnual ScientificMeetingwillbeheld.

TheAAFSwelcomestheopportunitytoaffordexhibitorsappropriateforumsin whichtopromotetheirproductsthatdonotconflictwiththeAAFSprogram schedule.Slightoverlapwillbeconsideredonacase-by-casebasis.

ThefollowingisasummaryoftheAAFSprogramschedule: Monday 8:30a.m.–5:30p.m. Tuesday 7:00a.m.–5:30p.m. Wednesday 7:00a.m.–5:30p.m.(Noexceptions) Thursday 7:00a.m.–5:00p.m. Friday 7:00a.m.–5:00p.m. Saturday 7:00a.m.–1:00p.m.

Theexhibitorwillbeheldresponsibleforanyroomusagecharge,ifapplicable,as wellasspecialneedcharges(e.g.,cateringandaudio-visualequipment).

Allpromotionornotificationoftheactivityistheresponsibilityoftheexhibitor. AAFSwillprovideappropriatesignagetoidentifyeventsonsite.Theexhibitormay placealargerposter-typenoticeatthedoorofthefunction,butonlyduringthe scheduledtimeofthefunction.Posterboardsfoundscatteredthroughoutthe property,notpreviouslyapprovedbyAAFS,willberemoved.

Shouldanexhibitorrefusetoconformtotheaboverequirements,thefollowing restrictionswillbeimposed: 1. TheexhibitorwillnotbeallowedspaceintheAAFSexhibithalltoadvertiseor networkwithmeetingattendees. 2. Theexhibitorwillnotbeallowedtoprovidepromotionalmaterialintothe AAFSattendeepackageavailabletoallmeetingregistrants. 3. Theexhibitorwillnotbeallowed“doordrops”atthehotelscontractedbythe AAFSformeetingattendees. 4. Theexhibitorwillnotbeallowedtoparticipateinthescientificsessions. 5. TheexhibitorwillnothaveaccesstotheAAFSmailinglisttopromotetheir productsatfuturemeetings. 6. RepeatoffenderswillnotbeallowedtoexhibitatfutureAAFSmeetings.

3.1.8. CONTINUING EDUCATION

3.1.8.1. ContinuingEducation,UserCost TheExecutiveDirectorisauthorizedanddirectedtoassessanadministrativefee forthecostsofacquiringcredittoindividualsapplyingforsuchcreditduringthe AAFSannualmeetingforcontinuingmedicaleducationandcontinuinglegal education. (ExecutiveCommittee,February16,1981)


69

3.1.8.2. ContinuingEducationCredits,PayingRegistrantsOnly AnindividualmustbearegisteredattendeeatanAAFSannualmeetinginorderto obtaincontinuingeducationcredits.Thosewhoreceiveda“complimentary”or “volunteer”registrationareeligibletoregisterforcontinuingeducationcredit. Thosewhoreceivedan“accompanyingspouse”registrationor“complimentary exhibitor”registrationarenoteligibletoregisterforcontinuingeducationcredit.

3.1.8.3. ContinuingMedicalEducationAccreditation TheAmericanAcademyofForensicSciencesassumestheresponsibilityfor maintainingAccreditationCouncilonContinuingMedicalEducation(ACCME) accreditationtoofferAMAPRACategory1Credits.

3.1.8.4. PolicyonConflictsofInterest,Abstracts,andPresentations PresentationsatAAFSAnnualScientificMeetingsandcorrespondingabstracts mustbeformulatedtopromoteeducationandtoelevateaccuracy,precision, andspecificityintheforensicsciences.Presentationsorabstractswhichsolely promoteacommercialproduct,company,entity,orservicewillnotbeallowedat theAAFSAnnualScientificMeetings.Presentationsbycommercialentitiesshall belimitedtothescienceandnotbeanadvertisementorpromotionoftheir productoverthatofacompetitor.Anyabstractorpresentationthatisperceived byaSectionProgramChairortheAcademyMeetingProgramChairasaproduct endorsementwillnotbeapprovedforpresentationatthemeeting.Apresentation givenatameetingthat,intheopinionoftheSectionProgramChairorthe AcademyMeetingProgramChair,isaproductendorsementmayresultinthe presenterandcorrespondingcompanybeingbarredfrommakingpresentations atfutureAAFSmeetings.

Providersofcontinuingeducationareresponsibleforcollectinginformationfrom itsfaculty(speakers),planners(programcommittees),andmanagers(staff)of CME/CEcontentandresolvinganyConflictsofInterest(COI)priortothe commencementoftheCME/CEactivity.TheintentoftheCOIresolutionprocess istoensurethatprovider,faculty,andplannerfinancialrelationshipswith commercialinterestsandresultantloyaltiesdonotsupersedethepublicinterest inthedesignanddeliveryofCME/CEactivitiesfortheprofession.Itisthe Academy’sviewthatrelevantcommercialandfinancialrelationshipscreateactual conflictsofinterestwhenindividualshavebothafinancialrelationshipwitha commercialinterestandtheopportunitytoaffectthecontentoftheprogram regardingtheproductsorservicesofthatcommercialinterest.

Authorsmaysubmitandmakepresentationswithspecificreferencestonon- healthcare-relatedproductsandserviceswithoutdisclosure;however,onlyinthe contextofdescribingascientificmethodology,case-relatedinformation,orthe sourceofasample(e.g.,Dacron®fibers,Glock®rifling,3M®tapes,Ford® Explorer®,explosiveformulations,coatingmaterials,etc.).Itisappropriatefor thoseproductstobespecificallyidentifiedsincetheyarerelevanttothescientific resultsorcasesandthesereferencesareexemptedfromthedisclosure requirement.


70

Exceptionstothe“requirementtodisclose”pertaintothediscussionofhealth care-relatedproductsandservicesbyspeakersemployedbythesameentityas wellasthediscussionofallpharmaceuticalproducts.Tradeandcommercial namesofpharmaceuticalsareprohibitedinbothabstractsandpresentations,and onlythegenericproductnamecanbeused.Asanexample,pharmaceuticalssuch as Ambien®mustbechangedtoitsgenericdesignationofzolpideminallreferences. AAFSreservestherighttoremove/changecommercialreferencesnotproperly disclosedbytheauthor.DevelopmentofAAFS’sCOIresolutionmechanismwillbe reviewedandapprovedbytheAAFSPolicyandProcedureCommittee.

3.1.9. REGISTRATION EXCEPTIONS Individualsattendingtheannualmeetingmustpaythedesignatedbasicregistration feewiththefollowingexceptions: • AAFSPresidentandPresident-Elect • JFSEditor • InvitedGuests • AccreditedMembersofthePress • SpousesofRegisteredParticipants NOTE:An“accompanyingspouse”registrationisavailableforanadditionalfee. Thisreducedfeeisintendedforspouses,familymembers,orothertraveling companionswhoarenotmembersoftheforensicscienceorlegalcommunityand cannotbeusedforcolleagues,students,orinterns.The“accompanyingspouse”is noteligibletoregisterforcontinuingeducationcredit. • RetiredFellows • Non-memberexhibitors(threecomplimentaryregistrationsperexhibitingcompany) NOTE:ItisAAFSpolicythatmemberswhoexhibitattheannualmeetingmustpay themeetingregistrationfee,iftheexhibitorwishestoreceivecontinuingeducation creditorcountthemeetingattendancetowardfulfillingarequirementformem- bershippromotion.(BoardofDirectors,February19,2001)

InternationalAssociationofIdentification(IAI)membersingoodstanding,whoare notalsomembersoftheAAFS,shallbeallowedtoregisterandattendtheAAFS annualmeetingatAAFSmemberrates. (BoardofDirectors,February9,1998)

AssociationofFirearmandToolMarkExaminers(AFTE)membersingood standing,whoarenotalsomembersoftheAAFS,shallbeallowedtoregister ANDattendtheAAFSannualmeetingatAAFSmemberrates. (BoardofDirectors,February21,2005)

InternationalAssociationofArsonInvestigators(IAAI)membersingood standing,whoarenotalsomembersoftheAAFS,shallbeallowedtoregister andattendtheAAFSannualmeetingatAAFSmemberrates. (ExecutiveCommittee,August2017)

Allindividualsattendingtheannualmeetingmustpaythefeesdesignatedfor specialfunctions(e.g.,workshops,breakfastseminars,luncheons,etc.).


71

3.1.10. ANNUALBUSINESSMEETINGOFTHEMEMBERS

3.1.10.1. BasicAuthorityforAnnualBusinessMeeting ThereshallbeanannualmeetingofthemembersoftheAcademyduringthe monthofFebruary,unlessotherwiseorderedbytheBoardofDirectors.Itwill meetataspecifictimeandplaceselectedbytheBoard.Attheannualmeeting thereshallbeascientificprogram,theadministrationofmembershipmatters,the electionofofficers,andthetransactionofsuchbusinessasmaybenecessary.

Noticeofsuchmeetingshallbeprovidedtoallmembersten(10)tofifty(50) dayspriortothemeeting.Othermeetingsofthemembersmaybecalledatthe discretionoftheBoardofDirectors.

3.1.10.2. QuorumsandVoting QUORUM: AttheAnnualBusinessMeetingoftheAcademyandatSectionBusinessMeetings, aquorumshallconsistoftwenty-five(25)percentofthetotalnumberofvoting membersregisteredattheannualAcademymeeting.

AtallBoardofDirectorsandAAFScommitteemeetings,aquorumshallconsistof seventy(70)percentofthatbody’smembers.

VOTING: OnlyFellows,Members,RetiredFellows,andRetiredMembersshallbeeligibleto voteonAAFSmattersandonlyFellows,Members,RetiredFellows,andRetired Membersofasectionshallbeeligibletovoteonmatterspertainingtothat section;membersmaynotvoteonmattersconcerningtheirownpromotion,nor mayanyaccusedpartiesvoteonmattersconcerningtheirethicalconduct. AtallBoardofDirectorsmeetings,eachdirectorshallbeentitledtoone(1)vote. VotingbyUSPSmailshallbepermitted.AunanimousvoteoftheBoardof DirectorsshallberequiredtotakeactionbyUSPSmail.Suchactiontakenshallbe effectivewhenallBoardmembershavevotedunlesstheactionspecifiesa differenteffectivedate.Emailandotherelectronicvotingshallbeconductedasa usualvoteandnotasthatofamailvote.AvotetoremoveaBoardmembershall notbeconductedbymailoremail.IntheeventtheofficesofSecretaryand TreasurerareheldbyoneFellow,thatindividualshallhaveonevoteontheBoard ofDirectors.

ToapproveamendmentstotheAAFSBylaws,athree-fourths(3/4)voteatthe annualbusinessmeetingoftheAAFSmustbeobtained.

TooverturnaBoardactiononremovalfromofficematters,atwo-thirds(2/3)vote attheannualbusinessmeetingoftheAAFSmustbeobtained.

TooverturnaBoardactiononanEthicsCase,athree-fourths(3/4)voteatthe annualbusinessmeetingoftheAAFSmustbeobtained.

Forothermotionsattheannualbusinessmeeting,atspecialmeetings,atBoard oranycommitteemeeting,amajorityinfavorofthemotionmustbeobtained.


72

CUMULATIVEandPROXYVOTING: NeithercumulativenorproxyvotingispermittedintheAcademy.

3.1.11. SECTION BUSINESS MEETINGS Sectionsshallholdscientificsessionsaswellasabusinessmeetingateach annualmeetingoftheAAFS.Allclassesofmembersshallbeeligibletoregister andattendthebusinessmeetingsoftheirrespectivesections.

SectionbusinessmeetingsareheldimmediatelypriortotheAAFSAnnualBusiness Meetingtoallowsectionstodiscussmatterstocomebeforethemembershipat theAAFSAnnualBusinessMeetingaswellastoreviewthefollowing: • Electionofsectionchairandsecretary, • ElectionofsectionrepresentativeonBoardofDirectors,ifapplicable, • Selectionofsectionprogramchairforthenextannualmeeting, • Changeinmembershiporpromotionrequirements, • Committeereports,ifany, • Presentationtoand/orselectionofsectionawardhonorees,ifapplicable. Othermatterstypicallyonasectionmeetingagenda: • Toappointcommittees,discusssectionfinances,etc., • Toconsiderothermemberbusiness, • Toconsiderprofessionalissues.

Followingthesectionbusinessmeetings,alistofnewsectionofficers,Board representatives,etc.,mustbeprovidedtoAAFSstaffassoonaspossiblefor inclusioninannouncementsbythePresidentduringtheannualbusiness meetingofthemembers.


73

3.2. BOARDOFDIRECTORS’MEETING

3.2.1. BASIC AUTHORITY TO HOLD TheAnnualMeetingoftheBoardofDirectorsshallbeheldpriortotheAnnual BusinessMeetingofthemembers.SpecialmeetingsoftheBoardofDirectorsmay becalledatanytimebythePresidentorbyamajorityoftheBoardmembersupon notificationtotheAAFSSecretaryofthetime,place,andpurposeofthemeeting.

3.2.2. OPEN MEETINGS ThemeetingsoftheExecutiveCommitteeandBoardofDirectorsshallbeopentoall MembersandFellowsexceptonthosemattersruled“inexecutivesession”bythe President. (ExecutiveCommittee,February12,1985)

3.2.3. AFFILIATIONWITHFORENSICSCIENCESFOUNDATION TheForensicSciencesFoundation,Inc.,isanofficialaffiliatefoundation. (AAFSAnnualBusinessMeeting,February21,1973) FollowingareexcerptsfromtheFSFBylawsthatplaceresponsibilitiesonAAFS: FSFCertificateofIncorporationandbylawsstatesthat“TheFoundationshallhave oneclassofMemberswhichshallbecomprisedentirelyoftheFellowsofthe AmericanAcademyofForensicSciences,Inc.,whohavebeenelectedtoofficeand arecurrentlyservingasmembersoftheAAFSBoardofDirectors.” (FSFBylaws,ArticleIII.,Section1) • FSFMEMBERS ThemembersshallbeAAFSFellowsservingontheAAFSBoardofDirectors. (FSFBylaws,ArticleIII.,Section1) • ANNUALMEETINGOFFSFMEMBERS Calledbythe“PresidingOfficeroftheMembers.”(FSFBylaws,ArticleIV.,Section1) Traditionally,theannualmeetingoftheFSFMembershasbeenheldduringthe conductoftheAAFSBoardofDirectors’Meetingasamatterofconvenienceand costsaving. • PRESIDINGOFFICER ThePresidentoftheAAFSshallserveasthePresidingOfficer.(FSFBylaws, ArticleV.,Section1) • NOMINATINGCOMMITTEE ThePresidingOfficer,withtheconsentoftheMembersoftheFoundation,shall appointaNominatingCommitteenotlessthanthree(3)ormorethansix(6) monthspriortotheannualmeetingofMembers.Thecommitteeshallconsistof fivemembersselectedfromamongthemembers,toservefromthedateof appointmentuntiltheconclusionofthemembers’annualmeetingatwhichits slateofcandidateTrusteesispresented.(FSFBylaws,ArticleV.,Section4,a.2.) TheNominatingCommitteeshallrecommendtotheMembersaslateofcandi- datestoserveasTrusteesoftheFoundation.(FSFBylaws,ArticleV.,Section4,a.1.)


74

3.3. EXECUTIVE COMMITTEE MEETINGS

3.3.1. BASIC AUTHORITY TO HOLD EXECUTIVE COMMITTEE MEETINGS TheExecutiveCommitteeshallmeetpriortotheAnnualMeetingoftheBoardof Directorsandatleastoncebetweenannualboardmeetingsatthecallofthe President.

3.3.2. LIMITATIONS TheExecutiveCommitteecannotmakefinaldecisionsonthechangeofanapproved meetingsite.ItcannotfiretheExecutiveDirector.Itcannottakefinalactionon membershipmattersanditcannotraisetheannualduesrate.Itwillmakeafullreport totheBoardofDirectorsonitsdeliberations.(Mgmt.Subcomm.,July15-17,1982)

3.3.3. APPROVALOFEXECUTIVECOMMITTEEACTIONS TheBoardofDirectorsshallhaveanExecutiveCommitteeempoweredtoactforand onbehalfoftheBoardonmattersthatrequireurgentactionbetweenmeetingsofthe Boardandtoaccomplishotherspecificallyassignedtasks.Actiontakenbythe ExecutiveCommitteeshallbereportedtothefullBoardofDirectorswithin60days afterthemeeting;shallbesubjecttoreviewandratificationbytheBoard;andshallbe recordedintheBoardminutes.

TheExecutiveCommitteeshallconsistofsix(6)membersoftheBoardofDirectors: President,President-Elect,Secretary,Treasurer,andtwodirectorstobeelected annuallybythefullBoardastheirrepresentativesontheExecutiveCommittee.The directorsshallalsoelecttwoalternatememberstotheExecutiveCommitteetoserve asreplacementsforanyabsentdirectors.Thefourdirectorselectedasmembersand alternatemembersshallbefromAAFSsectionsnotrepresentedbytheAAFSofficer member.


75

3.4. MINUTES

3.4.1. PREPARATIONOFMINUTES InaccordancewiththeAAFSBylaws,ArticleIV.,Section8,theSecretaryisresponsible forthepreparationanddistributionofBoardofDirectorsandExecutiveCommittee Minutes.

3.4.2. MEETINGHIGHLIGHTS/ACTIONSDISTRIBUTEDWITHIN30DAYS Thehighlights/actionsofBoardandExecutiveCommitteemeetingswillbedistributed totheentireBoardwithin30daysafterthemeeting.Actionsandotherdecisions madeduringExecutiveCommitteemeetings/teleconferencecallsshallbedistributed assoonaspossibletotheentireBoardforinformationpurposes.

3.4.3. SECTION MEETING MINUTES Aftertheconclusionoftheannualmeeting,eachsectionsecretarymustsubmita copyofthesectionbusinessmeetingminutestotheAAFSofficebyApril1.

3.4.4. EDITORIAL CHANGES Non-substantiveeditorialchanges(e.g.,grammar,spelling,typographicalerrors, punctuation,etc.)intheminutes,Policy and Procedure Manual,andtheAAFSBylaws canbeperformedbytheAAFSstaffwithouttheapprovaloftheBoardofDirectors.


76

3.5. FORENSICSCIENCEEDUCATIONALCONFERENCES(FSEC)PROTOCOL (approved by the AAFS Board of Directors, February 2004)

3.5.1. DESCRIPTION AttheFebruary2001AmericanAcademyofForensicSciencesAnnualMeetingin Seattle,WA,thenewlyelectedpresident,MaryFranErnst,launchedthe2001AAFS EducationInitiative,aprojectthatprovidesmentoringservicesbyAAFSmembers tomathandsciencesteachersnationwide.TheBoardofDirectorsandthe ForensicSciencesFoundationenthusiasticallysupportedtheinitiative.PresidentErnst wasgivenBoardapprovaltopursueallianceswithmiddleandhighschoolteachers toassisttheminproducingmoresciencessavvystudents.Anoutgrowthofthe educationinitiativeistheForensicScienceEducationalConference(FSEC),which promotesthefollowingmission:

ThegoaloftheFSEC—anoutreachinitiativeoftheAAFS—istoincrease science teachers’ knowledge of the forensic sciences by providing them the backgroundtoenrichand/ortodevelopchallenging,innovativecurricula.

3.5.2. PROTOCOL AnAAFSmemberwishingtohostanFSECmustsubmitarequesttotheAAFS Outreach&DevelopmentCoordinator,whowill,inturn,maketherequesttotheAAFS PresidentandBoardofDirectors.ThedecisionofsitesanddatesofFSECsrestswith theBoard.AmemberwishingtoconductaForensicScienceEducationalConference underthesponsorshipoftheAAFSshouldreviewthefollowing.

3.5.2.1. Theformulathathasworkedheretofore(atthefirstthreeconferencesin2002 and2003:FSEC/STL,FSEC/NYC,andFSEC/UTA)consistsof:

3.5.2.1.1. Athree-dayconferencethatprovidescutting-edgeforensicscienceknowledge andexpertassistancetomiddleandhighschoolscienceteachers,withspecial attentiontotheapplicabilityinasecondaryschoollabenvironment. 3.5.2.1.2. Theprogramoftheconferenceincludeslectures,roundtables,andhands-on workshopspresentedbyAAFSforensicscientistsfromavarietyofdisciplines. Partner1:TheAAFS.

3.5.2.1.3. ThesettingfortheFSECisamajorinstitutionofhighereducation,preferably withaforensicsciencesprograminplaceandunderthedirectionofanAAFS Fellow/Member.Partner2:University/College.

3.5.2.1.4. Financialsupportfromanoutsidesource(CourtTV,TheSaighFoundation,a combinationofsponsors,etc.)isrequiredtopromotetheFSEC.Partner3: FundingSponsor.


77

3.5.3. OUTREACH & DEVELOPMENT COORDINATOR RESPONSIBILITIES TheAAFSOutreach&DevelopmentCoordinatorisassignedtheresponsibilityof coordinationoftheFSEC.Thoseresponsibilitiesinclude: • PromotionoftheFSECtoAAFSmembers • DeterminationofappropriatesitesfortheFSEC • Orientation(organizationalmeeting)oftheFSEC • AssistingAAFSmember(oversightdirectoroftheFSEC)inallphasesofthe event • PromotionandpublicityoftheFSECbothwithintheAAFSandexternally • Processingandapprovalofapplicationsfrommiddleandhighschoolteachers • Communicationswithapplicantsandallparticipatinginthedevelopmentand implementationoftheFSEC • EstablishmentofabudgetconsistentwiththegoalsoftheFSEC • ReceivingregistrationfeesfrompayingattendeestotheFSEC • AccountingforallexpensesrelatingtotheFSEC • DocumentationoftheFSEC(text,CDs,videos,photographs,etc.)tothe ExecutiveDirectorandtotheBoardofDirectors • Othertasksasrequired


78

3.6. AAFSINTERNATIONALEDUCATIONALOUTREACHPROTOCOL (approvedbytheBoardofDirectors,July2008)

3.6.1. BACKGROUND Formorethan30years,theAmericanAcademyofForensicScienceshasfostered internationaltravelandprofessionalexchange.Fromthefirsttripin1986underthe auspicesofthe“PeopletoPeople”tourstothePeople’sRepublicofChina,followed bythreemore“PeopletoPeople”tripsorganizedandconductedin1988(USSR),in 1992(areturntoChina),andthenin1994(tothenewindependentcountryof Russia),theAcademyestablishedaworthwhilemodel.

Overthenextdecade,theAAFSInternationalLiaisonsencouragedAcademymembers toattendthemanyworldwideforensicscienceconferences,especiallythosehosted bytheInternationalAssociationofForensicSciences.In2001,theBoardofDirectors authorizedthestaffpositionofOutreach&DevelopmentCoordinator,and internationaltravel/developmentwasincludedinthejobdescription.

Itwasdeterminedthatasitinerariesforinternationaltravelweredeveloped,the Outreach&DevelopmentCoordinatorshouldpromotetourswithactivitiesthatrelate specificallytotheforensicsciences.ThefirstoneofthesecameaboutinApril2005 whenAAFSPresidentEdmundR.DonoghueledadelegationofAcademymembers andspousestothethreeSouthAmericancapitalcitiesofBogotá,Santiago,and BuenosAires.

3.6.2. OBJECTIVE TheobjectiveofAAFSinternationaltravelistoprovideopportunitiestoAcademy members:(1)tomeetwithforensicsciencecolleagues,(2)toparticipatewhenever possibleinmajorinternationalforensicsciencemeetings,(3)tovisitlaboratoriesas appropriate,and,atthesametime,(4)toexperiencetherichheritagesand culturesofthepeoplesandlandstobevisited.

3.6.3. PROTOCOL AAFSinternationaltravelisanexclusiveactivityofthecurrentAAFSPresident. Preparationforthetravelwillbeginduringthepresident-electyear. 1. TheBoardofDirectors,afterconsultationwiththeOutreach&Development Coordinator,willannounceacountryorcountriestovisitduringthePresident- Elect’stenureasPresident. 2. Dueconsiderationshallbegiventointernationalforensicsciencemeetingsor conferencesthatwillattracttourparticipants.TherewillbetimeswhenanAAFS travelcannotbecoordinatedinconjunctionwithaninternationalmeetingor conference.Emphasiswillthenbeplacedon“offseason”travelopportunitiesto keepthefeeasreasonableaspossiblewhilecontinuingtomeettheobjective describeabove.


79

3. AnAAFSbudgetlineitemisincludedeachfiscalyear:(a)tofundpre-planning travel,ifneeded,tothesiteorsitesforthePresident-Elect,theOutreach& DevelopmentCoordinator,andotherdesignatedstaffperson(s)whenappropriate, inordertocompletethetouritineraryandtodetermineforensicvisitsand/or meetings;and(b)topaythetravelcostsforthepresidentandappropriatestaffto participateintheinternationaltour. 4. TheOutreach&DevelopmentCoordinator,ordesignatedstaffperson(s),shall conductsitevisitspriortowrittencommitments,suchasthenegotiationofhotel agreements. 5. TheOutreach&DevelopmentCoordinatorisresponsibleforthedevelopmentof thetravelitinerary,establishmentofthetourcostsperperson,promotionofthe tour,enrollmentofparticipants,hostingatourmeetingattheAAFSannual meeting,andtheon-sitecoordinationofthetouritself.TheOutreach& DevelopmentCoordinatorshallstrivetoensurethatthecostsofthetourandall pre-travelplanningactivitiesarecoveredbythemoniescollectedfromthe participants. 6. TheOutreach&DevelopmentCoordinator,ordesignatedstaffperson(s),will coordinatethedailyactivitiesoftheeducationaloutreachtravel.

3.6.4. OUTREACH & DEVELOPMENT COORDINATOR RESPONSIBILITIES WithinputfromboththePresident-ElectandExecutiveDirector,theOutreach& DevelopmentCoordinatorwillcoordinatethefollowing: • Forensicsciencevisitsand/ormeetings • Hotels • Guides • Sightseeing • Transportation • Othertasksthatmayrelatetothelogisticsofthetour

Policy and Procedure Manual Section 4. Financial Management

80

4. FINANCIAL MANAGEMENT

4.1. BUDGET

4.1.1. BUDGET PREPARATION ThefiscalyearoftheAAFSisJuly1-June30.Theannualbudgetshallbecalculated onthebasisofthefiscalyear.TheExecutiveDirectorandtheTreasurerwillprepare thebudget. TheproposedbudgetwillbedistributedtotheFinanceCommitteeforreviewand commentpriortotheinterimmeetingoftheExecutiveCommittee.

TheExecutiveCommitteeshallapprovethebudgetatitsinterimmeeting.The approvedbudgetwillbedistributedtotheBoardofDirectorswithin60days followingthemeeting.

4.1.1.1. Basic Authority/Responsibility INCOMEandEXPENDITURES.FundsformeetingtheexpensesoftheAcademy shallberaisedbyannualdues,assessments,voluntarycontributions,andsuch incomeasmaycometotheAcademythroughthecollectiveeffortsofitsmembers andaffiliates.NofinancialobligationsoftheAcademymaybeincurredbyanyone oranygroupofmembersoraffiliates,exceptuponthepriorauthorizationofor allocationoffundsbytheBoardofDirectors.Alldisbursementsshallbemadeby theTreasurer,orExecutiveDirectoratthedirectionoftheTreasurer,including thoseoffundsallocatedforsectionexpenses.

May–June FirstdraftbudgetpreparedbyTreasurerandExecutiveDirector July DistributefirstdrafttoFinanceCommittee August ApprovalbyExecutiveCommittee August DistributetoBoardofDirectors

4.1.1.2. FinanceCommittee TheAmericanAcademyofForensicSciencesshallhaveaFinanceCommittee whosechargeistoreviewthemonthlyfinancialstatements,tocontinuously evaluatethefinancialhealthoftheAAFS,toapproveandupdatetheAAFS investmentobjectivesandgoalsasneeded,toidentifyareaswithinthefinancial structureoftheAAFSthatmayrequireachangeinmanagementpractices,and tocommunicatewiththeExecutiveDirectorandPresidentregardingissuesof concern.AninterimreportisprovidedtotheExecutiveCommittee,andanannual reportisprovidedtotheBoardofDirectorsbytheTreasurer.

4.1.1.3. BudgetVarianceLimitation Noexpendituresfornon-budgeteditemsvaluedat$1,000ormorewillbe incurredwithoutpriorapprovaloftheExecutiveDirector. (ExecutiveCommittee,July26,2013)

Theapprovedbudgetidentifiesreasonablyproposedincomeprojected expenditures.Thebudgetamountshouldnotbeexceededwithoutformal


81

approval.SuchapprovalmaybebyvoteatameetingoftheBoardofDirectors ortheExecutiveCommitteeoratthedirectionofthePresidentbywrittenor telephonemeans.

4.1.1.4. Bank Accounts TheTreasurerand/orExecutiveDirectorareauthorizedtoestablishbankaccounts onbehalfoftheBoardofDirectors. (BoardofDirectors,February1989)

4.1.1.5. Freedom Fund Aninterest-bearingaccountshallbeestablished,entitledtheAAFSFreedomFund. Calculatedonanannualbasis,retroactiveto1987,ten(10)percentofAAFSnet revenueshallbedepositedintotheFreedomFundaccount. (ExecutiveCommittee,August1992)

TheFreedomFundisdesignedtobeasystematicsavingsmechanismwith contributionstocomefromannualrevenueoverexpenses,voluntary contributionsfrommembers,andcontributionsfromAAFSSections.The componentsoftheFreedomFundare: 1. InanyfiscalyearduringwhichAAFSaccruesfundsinexcessofexpenditures, ten(10)percentoftheannualaccrualisplacedintheFreedomFund. 2. TheFreedomFundisasystematicsavingsprogram,wherebyfundsareset asideforlong-termpurposes(i.e.,usingtheinterestearnedfromthefundto eithersubsidizetheon-goingoperationsofAAFS,orforspecialprojectsthat wouldotherwisehavetobefundedbyduesincreases,ornotundertaken atall).

4.1.1.6. AnnualCertifiedAudit UnderthedirectionoftheTreasurer,anannualcertifiedauditoftheAAFS financialrecordsshallbemadebyalicensedpublicaccountant.Saidauditreport shallbedeliveredtoeachFellowandMemberoftheAAFS30-90dayspriortothe AAFSAnnualBusinessMeetingoftheMembers.

4.1.1.7. InvestmentObjectivesandPolicies TheBoardofDirectorsshallhaveonrecordofficiallyapprovedinvestment objectivesandpoliciesfortheuseofthemanagement.Theobjectivesandpolicies shouldbereviewedannuallybytheFinanceCommitteeforappropriatenessand recommendations;saidrecommendationsshouldbeforwardedtotheBoardof Directorsforfinalconsideration.

4.1.1.8. Grants as a Source of Funding Thispolicyisdesignedforthepurposeofestablishinginternalcontrolsovergrant proposalsandsubsequentadministrationofgrantsfortheAmericanAcademyof ForensicSciences(February2004).Additionalinformationmaybeobtainedfrom theAAFSFinanceManager.


82

1. ApplicationProcess a. Theproposedgrantshouldbecomparedtotheprogramsandvisionofthe AmericanAcademyofForensicSciencesasestablishedbytheBoardof Directors. b. Boardactionwillberequiredonallgrantspriortoacceptanceongrants exceeding$100,000. c. AllgrantsmustbeapprovedbytheExecutiveDirectorpriortothe submissionoftheapplication. d. AcopyoftheapplicationwillbekeptonfileattheAcademyoffice. e. TheExecutiveDirectorwilldelegatetheapplicationprocesswiththe grantororganization. f. AllfundswillbereceivedbytheAcademyofficeanddisbursedin accordancewiththegrantandpoliciesoftheAcademy. 2. AcceptanceoftheGrant a. DirectnotificationandapprovalfromthegrantororganizationtoAAFSis required. b. Theapprovalwillbecomparedtotheoriginalapplicationforany discrepanciesorotheradditionalcommitmentsandobligations. c. AllchangesmustbeapprovedbytheExecutiveDirector. 3. InterimandCompletionoftheGrant a. Ifthegrantisexpectedtoextendbeyondoneyear,semi-annualreportson progressandbudget/actualcomparisonswillbesubmittedtotheBoardor ExecutiveDirector. b. Ifthegrantdurationislessthanoneyearoratthecompletiontermofa long-termgrant,afinalreportisrequiredthatistoinclude: i. Theinitialpurposeofthegrant, ii. Theresultsoftheactivity, iii. Thefutureandcurrentimpacttheactivitywillhaveonforensicsciences; iv. Thefinalbudgettoactualcomparison,and v. Thedispositionofanyexcessfunds. c. ThereportwillbefiledwiththeBoardofDirectors,thegrantor organization,andothervestedindividuals.

4.1.2. SECTIONS BUDGETS 1. BASICAUTHORITY/RESPONSIBILITY EachsectionoftheAAFSshallfileabudgetforeachfiscalyeartoincludeall projectedexpenditures,bycategory.BudgetswillbereviewedbytheTreasurer andapprovedbytheExecutiveCommitteeaspartoftheoverallbudget.Budget informationwillallowimprovedcashflowmanagement. (ExecutiveCommittee,August9-10,1986)

Asection’sallocationwillnotbereleasedtothesectionunlessthesectionhas submitted:(1)itsminutesfromtheprevioussectionbusinessmeetingin February,and(2)adetailedbudgetforreviewbytheExecutiveCommittee.No


83

sectionexpensesmaybeincurredunlessabudgethasbeensubmittedand approved. (ExecutiveCommittee,August1988) Anysectionbudgetlineiteminexcessof$1,000mustbeclearlyexplainedunless itisanon-goingactivity. (ExecutiveCommittee,July26,2013)

2. OVEREXPENDITURES Basicsectionannualbudgetallocationscannotexceedtheamountstipulatedby thebylaws.Ifasectionexpendsmorethanitsallocationinoneyear,theexcess willbedeductedfromthenextyear’sallocation. (ExecutiveCommittee,August9-10,1986) ThesectionbudgetsaresubjecttothesamebudgetarycontrolastheAAFSbudget, andwhenalineitemexceedstheallocationbyten(10)percent,thechairwillbe notifiedthatfundsarenolongeravailableforthatlineitem. (ExecutiveCommittee,August1991)

3. SECTIONSPECIALACCOUNTS Aninterest-bearingaccountisestablishedforsectionswithremainingfiscalyear fundsataninvestmentfirmusedbytheAAFS.Theseaccountsareforyear-end fundsnotexpended,orareforextrafundsthatthesectioncollects.Fundsnot spentinafiscalyearwillbeplacedinthesectionspecialaccount. (ExecutiveCommittee,August1992)


84

4.2. EXPENDITURES

4.2.1. REIMBURSEMENT FOR TRAVEL/PERSONAL EXPENSES TheAAFSpolicypertainingtotravel,lodging,andotherexpensesincurredinthe accomplishmentofAAFSbusinessisasfollows: I. GENERAL Withoutexception,allactivitiesperformed,purchasesmade,orcontractsentered intomusthavethepriorapprovaloftheBoardofDirectorsoritsdelegatedand authorizedcommitteesoremployees.

ClaimsshouldbesubmittedonanofficialAAFSTravelandExpenseReportand submittedtotheAAFSofficewithinfiveworkingdaysfollowingthesigningofa contract,completionofanactivity,orpurchase,ifpossible.

Followingareexamplesofacceptabledocumentation: • Airtransportation—passengerticketcoupon • Busorlimousineservice—ticketstuborpersonalreceipt • Taxifare—personalreceipt • Parkingortollfees—stubsorpersonalreceipt • Hotelbill—hotel-issueditemizedreceipt • Meals—cashierorpersonalreceipt • Phonecalls—AAFSformorpersonalreceipt • Conventionfee—registrationreceipt • Purchasesorcontracts—itemizedreceiptorcopyofcontract

II. TRAVEL A.APPROVEDINADVANCE AlltravelmustbeapprovedinadvancebytheAAFSoffice.IfAAFSapproved traveliscombinedwithotherbusiness,vacations,etc.,paymentoftravelwill beonabasistobeagreeduponinadvance.

PublicConveyance.

Airtravelwillberestrictedtocoach,tourist,oreconomyclass.

Travelbytrainorbuswillbeauthorizedatacostnottoexceedtheactualtotal costofthetrip(landtransportationfareplussubsistence)orthecostofthe mostdirectcoachairroute,whicheverisless.

B.PERSONALCAR Travelbypersonalcarwillbeauthorizedatacostnottoexceedthetotalcost ofthetrip(mileageexpenseplussubsistence)orthecostofthemostdirect coachairroute,whicheverisless. Authorizedautomobiletripswillbereimbursedonthebasisoftheprevailing government-announcedratepermileasdeterminedbytheshortestandmost usuallytraveledroutebetweenthepointoforiginandthedestinationasindicated byGoogle®Maps™orequivalent.


85

Therecoveryofcostsincurredintheuseofapersonalcarwillberestrictedtothe owner.PassengerswillbetransportedatnoadditionalcosttotheAAFS.

III. SUBSISTENCE(HotelandMeals) Maximumallowableexpenseswillbeasannouncedinadvance.Subsistence claimsmustbeitemizedanddocumented,nottoexceed$75/dayformeals. (BoardofDirectors,February2005) AAFScreditcardswillbeusedforofficialAAFSbusinessonly. IV. OTHEREXPENSES Expensesforitemsotherthantravelandsubsistencemustbefortheconductof AAFSbusiness(i.e.,baggagefee,taxifarefromhoteltomeeting)andnotforthe personalconvenienceofthetraveler.

4.2.2. EXPENSES FOR CONTINUING EDUCATION Reference3.1.8.1.

4.2.3. EXPENSES FOR ANNUAL MEETING TheannualmeetingoftheAAFSshouldbetotallysupportedbythefeesgeneratedby theannualmeeting.Annualduesincomewillnotbeusedtosubsidizethemeeting. (ExecutiveCommittee,August9-10,1986)

4.2.4. EXPENSES FOR BOARD OF DIRECTORS/OFFICERS MEETINGS Reference3.1.6.3.

4.2.5. WORKSHOP COMPENSATION Reference3.1.3.4.1.1.-WorkshopRegistrationFeesReference3.1.3.4.1.2.– WorkshopIncome.

4.2.6. AUDIO-VISUAL EXPENSES Reference3.1.6.5.

4.2.7. COST REDUCTION OF ETHICS COMMITTEE HEARINGS ETHICSCOMMITTEE:INVESTIGATIONSandHEARINGS 1. Actualreasonableexpensesincludingtravelcosts,authorizedbythechairofthe EthicsCommitteeafterapprovalbytheBoardofDirectors,willbepaidin accordancewithAAFSpolicy. 2. Expensesreferredtoin4.2.7.1.willincludereasonableexpensesincurredin connectionwithanyinvestigationorhearingbymembersoftheEthicsCommittee, theFellow(s)appointedtoinvestigateand/orpresentthecase,andany consultantsappointedtoadvisetheCommitteeshallbepaidbytheAcademyin accordancewithAcademypolicy.Theaccused,andanywitnessesrequestedto attendbytheCommittee,mayalsobereimbursedforreasonablepersonaltravel andlodgingexpenses.IfthehearingisconductedduringtheAcademyannual meeting,participantsshallbereimbursedforexpensesonlyabovethosenormally incurredforattendanceatthemeeting.


86

3. Expensesforhearingsmayincluderoomrental,certifiedcourtreporter,and transcriptioncosts. 4. Iftimelydispositionofacasepermits,thehearingshallbeheldatthetimeand locationoftheannualmeetingoftheAcademy. 5. If,attherequestoftheaccused,ahearingisheldatalocationortimeapartfrom thatoftheAcademyannualmeeting,orotherdateandplaceestablishedbythe EthicsCommittee,allcostsrelatedtothehearingshallbepaidbytheaccused.

4.2.8. AAFS ARCHIVAL EXPENSES Archives:Moneyexpendedbyasectionforarchivalmaterialsshallclearlybefor thebenefitanduseoftheentireAAFS.TheBoardofDirectorsmayapprovespecific exceptions. (ExecutiveCommittee,February21,1984)

4.2.9. LIABILITY INSURANCE & INDEMNIFICATION ReferenceSection1.4.6.

4.2.10. HONORARIA TO MEMBERS IS PRECLUDED AAFSprecludesthepaymentofanhonorariumtoamemberoftheAAFSto participateintheprogram.

4.2.11. MEMBER/PRESENTER/CHAIR EXPENSES AllworkshopparticipantswhoareAAFSmembersareresponsiblefortheirown expensesincurredwhenpresentingtheworkshop.Non-memberworkshoppresenters mayhaveaportionoftheirexpensesreimbursed. Individualworkshoporganizersarestronglyencouragedtoobtaincorporate sponsorshipfundingtooffsetanynon-memberexpenses.TheAAFSofficeshall makealltravelandhotelarrangementsfornon-memberpresenters.

Reimbursementoftravelexpenseswillbemadeatcoachrateonly,andreimburse- mentofhotelaccommodationswillbebasedontheconventionrateofasingleroom. Reference3.1.6.4.

4.2.12. PRESS-RELATED PROMOTION AND EXPENSES Fundsshallbeallocatedtobeutilizedinthepromotionof,andpressrelationsduring, theannualmeeting.Reference3.1.6.6. (BoardofDirectors,February13,1995)


87

4.3. DUES

4.3.1. DUES BILLING: NUMBER OF NOTICES DUESOBLIGATIONOFMEMBERSANDAFFILIATES:Theannualduesperiodshallbethe calendaryearJanuary1toDecember31.MembersandAffiliateswhoseduesarenot paidpriortoApril1ofeachyearshallbedroppedfromtherollsfornon-paymentof dues.MembersandAffiliateswhohavebeendroppedfromtherollsmayrenewtheir statuspriortotheendofthecalendaryearinwhichtheyweredropped.Theymaybe requiredtosubmitanewapplication,includinganapplicationfee,andshallpayall moniesinarrears.Billingfordueswillhenceforthconsistoftwobillings:September andDecember.Theannualmembershipduesarenon-refundable. ReferenceAAFSBylaws:ArticleI.,Section5.

4.3.2. DUES WAIVER FOR DISABLED MEMBERS TheAAFSDisabledMemberPolicymaywaivemembershipduesforanyfullMember orFellowwho,asaresultofaphysicalormentaldisability,isunabletopayannual dues. Thewaiverofamember’sannualduesbytheBoardofDirectorsshallbeconsidered fulfillmentofthemember’sobligationtopayduespursuanttoArticleI.,Section5of theAcademyBylaws.Applicationforwaiverofduesmustbesubmittedtothe ExecutiveDirectorbyDecember31oftheyearprecedingthecalendaryearforwhich theannualduesarepayable.TheBoardmaywaiveamember’sduesforonlyoneyear atatime,afterwhichthemembermustresubmitanapplicationforwaiverofdues. Thefollowingguidelinesshallapply: 1. OnlyMembersorFellowswhohavepaidtheirmembershipduesandhaveother- wisebeenMembersorFellowsingoodstandingforfiveconsecutiveyearspriorto thefirstapplicationareeligibletoreceiveawaiverofduesforaphysicalormental disability. 2. Theapplicantmustsubmitverificationbyadoctorofmedicinethattheapplicant’s disabilitypreventstheapplicantfromearningalivelihood. (ExecutiveCommittee,July29,2011)

Policy and Procedure Manual Section 5. Records Management

88

5. RECORDS MANAGEMENT

5.1. LOCATION AND MAINTENANCE OF RECORDS

5.1.1. LOCATION OF RECORDS InaccordancewithArticleIV.,Section10,oftheAAFSBylaws,theAAFSadministrative officewillmaintaintheAAFSarchives,aswellastheAAFSworkingfiles.TheAAFSstaff isresponsibleformaintainingthearchivesinaccordancewithanAAFSarchivestorage andretrievalplan.

5.1.2. ETHICS COMMITTEE RECORDS Thesingleexceptiontotheabovepolicyisthemaintenanceofthearchivesofthe AcademyEthicsCommittee.ThefilesoftheEthicsCommitteeonopencasesshallbe securelymaintainedbythechairwhoshalltransferthemtothenewchairupon leavingoffice.Filesonfinalizedcasesshallbesealedbythechairandtransferredto theAcademyofficewheretheyshallbestoredinsecurespacedesignatedforthis purpose.AccesstothesefilesshallbeavailableonlytotheChairoftheEthics Committee,ortoapersonauthorizedaccessinwritingbythechairorbytheBoardof Directors.OthermembersoftheCommitteeshalldestroytheircopiesofthefileafter acaseisfinalized.

5.1.3. WORKING FILES WorkingfilesofAAFScommitteesandsectionswillbemaintainedbycommittee chairsandsectionofficers,respectively.Thecommitteechairsandsectionofficers willtransferworkingfilestotheirsuccessorsandwillassurethatallrecordsof historicalsignificanceareforwardedtotheAAFSoffice.Anofficeworkingfiles documentationplanwillbedevelopedandmaintainedbytheExecutiveDirector. Theplanwillidentifyhowlongeachtypeofrecordwillbemaintainedintheactive workingfiles. Theplanwillbeupdatedasneeded. TheExecutiveDirectoroftheAAFSwillappointanAAFSDocumentationManager. TheDocumentationManagerwillassurethattheAAFSarchivesaremaintainedin anorganizedfashion.TheDocumentationManagerwillalsocoordinateanyrequest forreleaseofAAFSinformationnotexpresslyprovidedforintheAAFSBylawsorin thisManual.AlthoughtheExecutiveDirectorusuallyrulesondisputesconcerning accesstoinformationinAAFSrecords,the“releaseofinformation”policyonAAFS recordsissetbytheBoardofDirectors.TheExecutiveDirectorwilldirectpolicy issuestothePresidentoftheAAFS.


89

5.2. RECORDS MAINTAINED BY THE AAFS HEADQUARTERS

5.2.1. WORKING FILES Day-to-dayworkingfilesoftheAAFSwillbemaintainedseparatelyfromtheAAFS archives.TheDocumentationManagerwillberesponsibleforassuringrecordsof historicalsignificanceareidentifiedandmovedtothearchiveswhentheyareno longerneededasworkingfiles. 5.2.1.1. ActiveMembershipRecords Membershiprecords,includingmembershipandpromotionapplicationfiles,lists ofaccepteddisciplines,andtheExpertWitnessDatabase,aswellasmembership directoriesandsupportingrecordswillbemaintainedasworkingrecords.Filesof resignedordeceasedmemberswillbeclosed. 5.2.1.2. AudioRecordings Recordingsmadeatmeetings(i.e.,theExecutiveCommittee,theBoardof Directors,ortheannualbusinessmeetingoftheAAFS)willbemaintainedfora periodofone(1)yearfromthedateofthemeeting.Atthattime,theserecordings willbemovedtothearchives.

5.2.2. ARCHIVES ThearchivesoftheAAFSwillconsistofthefollowingrecords:

5.2.2.1. Minutes MinutesofmeetingsoftheExecutiveCommittee,theBoardofDirectorsas approvedbytheExecutiveCommittee,andallotherAAFScommitteeswiththe exceptionoftheEthicsCommitteeaswellasanyrecordsdeemedtobeof historicalsignificancebythePresidentorcommitteechairs,willbemaintained asarchivalrecords.

5.2.2.2. SectionRecords MinutesoftheAAFSannualandsectionbusinessmeetings,andanyAAFSor sectionrecordsdeemedtobeofhistoricalsignificancebytheAAFSorsection officers,willbemaintainedasarchivalrecords.

5.2.2.3. AnnualReports AnnualreportsoftheExecutiveDirector,theTreasurer,theForensicSciences FoundationChair,andAAFSannualauditreportswillbemaintainedasarchival records.

5.2.2.4. FinancialRecords AAFSfinancialrecords,sectionbudgets,andmonthlyfinancialstatementsissued bytheExecutiveDirectorwillbemaintainedasarchivalrecords.


90

5.2.2.5. Journal of Forensic Sciences,Copiesof ApublicarchiveoftheJournal of Forensic Sciences willbemaintainedattheAAFS officeforgeneraluse.

5.2.2.6. HistoriesoftheSectionsandAAFS AAFSandsectionhistorieswillbemaintainedasarchivalrecords.

5.2.2.7. Policy and Procedure ManualsandBylaws CopiesofanypolicyandproceduremanualssponsoredbytheBoardofDirectors andbylawsoftheAAFSandtheForensicSciencesFoundation,aswellasrecords ofallrevisionstothesedocuments,willbemaintainedattheAAFSoffice.

5.2.2.8. Audio-VideoRecordingsandPhotographs Audio-videorecordingsofmeetingsandphotographswillberetainedashistorical recordsafterbeingremovedfromtheworkingfiles.

5.2.2.9. ProceedingsandAcademy Newsfeed CopiesoftheProceedings oftheannualscientificsessionsandtheAcademy Newsfeedwillberetainedforpublicarchives.

5.2.2.10. Other AnyotherinformationdeemedtobeofhistoricalsignificancebytheAAFS HistorianortheAAFSDocumentationManagerwillberetainedasarchivalrecords.


91

5.3. DISPOSITIONANDACCESSOFAAFSRECORDS

5.3.1. POLICY AND PROCEDURE MANUAL TheAAFS Policy and Procedure Manual isavailabletoallAcademymembersand affiliatesbyaccessingtheAAFSwebsite.Membersareencouragedtoreviewthe electronicversionoftheManualforthemostup-to-datepolicies.TheBoardof DirectorsisresponsibleforkeepingtheManual up-to-date. HistoricalcopiesoftheManual andallrevisionswithsupportingdocumentationwill bemaintainedintheAAFSarchives.

5.3.2. AAFS OFFICE WORKING FILES AND ARCHIVES TheAAFSofficeworkingfiles(i.e.,minutes,bylaws,andnewsletters)arenormal course-of-businessoperatingfilesunderthecontroloftheAAFSoffice.Information inthesefilesisavailabletoanymemberwithademonstratedneedforthe informationtoconductofficialbusinessfortheAAFSwiththeexceptionof membershiprecords,EthicsCommitteerecords,andrecordsdeemedtobe attorney-clientprivilegedcommunications.TheAAFSExecutiveDirectorwillrule onanydisputesbetweentherequesterandtheDocumentationManager.Release toothersrequiresBoardofDirector’sapproval.Whennolongerneededinthe activefiles,recordswillbereviewedbytheDocumentationManagerusingthe guidanceinthisManualtodeterminewhethertheywillberetainedashistorical documentsintheAAFSarchives.TheDocumentationManageralsowillretain informationthatappearstohavehistoricalsignificance,evenifthereisno specificguidanceregardingthatinformation.Ifthereisaquestionconcerning whetherinformationnotspecificallyaddressedinthisManualshouldberetained, theExecutiveDirectorwillmakethefinaldecision.

5.3.2.1. CommitteeMinutes MinutesofExecutiveCommitteeMeetings,BoardofDirectorsMeetings,andall otherAAFScommitteeswiththeexceptionoftheEthicsCommitteemaybe releasedtoanymemberoftheAAFSwhodemonstratesaneedfortheinformation toconductofficialAAFSbusiness.ReleaseofinformationfromthesefilestoAAFS membersforpurposesotherthanthatnotedaboveandtopersonsotherthan AAFSmembersforanypurposewillbeapprovedinadvancebytheBoardof Directors.Seeparagraph5.1.2.forrulesgoverningreleaseofinformationinEthics Committeehistoricalrecords.

5.3.2.2. SectionMinutes MinutesoftheAAFSandsectionbusinessmeetingsandotherAAFSorsection recordsnotspecificallyaddressedbelowmaybemadeavailabletoanymember oftheAAFSwhodemonstratesaneedfortheinformationtoconductofficial businessfortheAAFS.


92

5.3.2.3. AnnualReports AnnualreportsoftheAAFSExecutiveDirector,theTreasurer,theForensicSciences FoundationChair,andAnnualAAFSauditreports:Proceduressetforthin5.3.2.2. aboveareapplicable.

5.3.2.4. FinancialRecords AAFSfinancialrecords,sectionbudgets,andfinancialstatements:Proceduresset forthin5.3.2.2.aboveareapplicable.

5.3.2.5. MembershipApplicationandPromotionFiles Informationinmembershipapplicationandpromotionfilesisconsidered confidentialandisNOTreleasedtoanyoneexceptasprovidedforinSection5.4. ofthisManual.

5.3.2.5.1. AcceptedDisciplineList Listsofcurrentlyaccepteddisciplinesmaybeprovidedtoanyonewho requeststhem.HistoricallistsmaybeprovidedtoanyAAFSmemberwitha demonstratedneedintheconductofofficialAAFSbusiness.Historicallists mayalsobeprovidedtoothersonlyifapprovedbytheBoardofDirectors.

5.3.2.6. Histories AAFSandsectionhistories(includingperiodicupdates):AnymemberoftheAAFS mayreviewinformationinthesefiles.Copiesofdocumentsinthefilesmaybe providedtomembersuponrequest. Copiesofdocumentsinthefilesmaybereleasedtopersonsororganizations outsidetheAAFSonlyifthereleaseisapprovedbytheresponsiblehistorian, AAFS,orsection.

5.3.2.7. Bylaws RecordcopiesoftheBoardofDirectorsPolicy and Procedure Manual,bylawsof theAAFSandtheForensicSciencesFoundation,aswellasrevisionsandproposed revisionsmaynotberemovedfromthearchives;however,copiesofdocumentsin theserecordsmaybereleasedasprovidedforinparagraph5.3.2.

5.3.2.8. AudioRecordings AudiorecordingsmadeatAAFSmeetings(i.e.,ExecutiveCommittee,Boardof Directors,ortheannualbusinessmeetingoftheAAFS):Theserecordingswillnot beremovedfromthearchives.Copiesoftherecordingsmaybereleasedas providedforinparagraph5.3.2.

5.3.2.9. Other Releaseofinformationinanyrecordthatisinthearchivesbutnotspecifically identifiedinparagraphs5.3.2.1.–5.3.2.8.mustbeapprovedbytheExecutive DirectorinconsultationwiththeappropriateAAFSofficerorsectionrepresentatives ifnecessary.


93

5.3.3. MEMBERSHIPDIRECTORY Themembershiplist(directory)isthepropertyoftheAmericanAcademyofForensic Sciences.Thelistofnamesinthedirectoryisnottobereleasedtoanyperson(other thananAAFSmember)ororganization(s)withouttheapprovaloftheExecutive Directorwhoisresponsiblethatagoodfaitheffortismadetoensurethatthe requesterhasalegitimateneedforthedirectory. AAFSmembersmayrequesttheirnamesberemovedfromlistsormailinglabels providedtoindividualsorgroupsoutsidetheAAFS.Therequestmustbeinwriting addressedtotheMembershipCoordinator.ItisthepolicyofAAFStoprovidelists toapprovedmailers.

5.3.4. MASS EMAIL (EMAIL BLAST) TheAAFSmaintainsanemailsystemcapableofperformingmassemailfunctions.The systemisreservedforconductingAAFSbusinessonlyandforcommunicatingwith AAFSmembers.Sectionofficersmayrequestanemailblasttotheirsectionmembers bysendingtherequestwiththeexacttextorattachmenttotheAAFSoffice.Outside requestswillbeconsideredonacase-by-casebasis.Allrequestsmustbeapprovedby theExecutiveDirector. Massemailblastsarenottobeusedfortheadvertisingofcommercialevents, products,orservices.TheAAFSmembershipemaillistisnotavailableforpurchase.

5.3.5. JOURNAL OF FORENSIC SCIENCES TheAAFSwillprovideeachfull-duespayingmemberwithanannualdigital subscription(6issues)totheJournal (thecostisincludedintheannualmembership dues).AAFSmembers,orothers,mayobtainadditionaldigitalsubscriptionstothe Journalthroughthepublisherforafeedeterminedbythepublisher.TheAAFSwill maintainarchivesofallissuesforpublicuse.

5.3.6. EXPERTWITNESSDATABASE AAFSwillrespondfavorablytorequestsforexpertwitnessreferrals.AAFSmembers mustrequestthattheirnamebeincludedintheExpertWitnessDatabase.The requestmustbeinwritingandaddressedtotheExecutiveDirector.


94

5.4. ACCESSTOMEMBERSHIPRECORDS

5.4.1. ACCESSTORECORDSBYAPPLICANTS,MEMBERS,ANDTHIRDPARTIES

5.4.1.1. ReleaseofInformationtoApplicantsandMembers FilesmaintainedbytheAAFSoranyofitssectionsconcerninganapplicantfor membershiporamembermaynotbedisclosedtoorbeopenforinspectionor examinationbytheapplicant,eitherbeforeoraftertheapplicationhasbeen acteduponbytheBoardofDirectors,exceptfortheapplicationformembership orpromotionandsupportingdocumentationsubmittedpersonallytotheAAFSby theapplicant.

5.4.1.2. ReleaseofInformationtoThirdParties Theonlyinformationreleasedtothirdpartiesiswhetheramemberisingood standingwiththeAcademyatthetimeoftherequest,membershipstatus,and sectionaffiliation.

5.4.1.3. AccesstoRecordsthroughLegalProcess ItispolicyoftheAmericanAcademyofForensicSciencesthatwhenmembership recordsaresubpoenaed,thememberwillbenotifiedoftherequest,unlessthere arecompellingcircumstancesnottoinformthemember.Shouldthisoccur,the ExecutiveDirectorwillconsultAAFScounsel.Eachsubpoenarequestwillbe consideredonacase-by-casebasis.


95

5.5. FEESFORPROVIDINGINFORMATIONFROMAAFSRECORDS

5.5.1. INFORMATIONPROVIDEDGRATIS InformationfromAAFSrecordsthatisprovidedtoAAFSmemberswhodemonstrate aneedfortheinformationtoconductAAFSbusinesswillbeprovidedgratis.

5.5.2. INFORMATIONPROVIDEDFORAFEE AfeemaybechargedforinformationprovidedfromAAFSrecords,inaccordance withthepoliciesherein,whentherequesterisnotabletodemonstratetheinfor- mationisneededtoconductAAFSbusiness.IftheExecutiveDirectordeterminesthat itisinthebestinterestoftheAAFS,thefeemaybewaived.IftheExecutiveDirector determinesthatafeeisinorder,andnospecificchargehasbeensetbytheAAFSfor providingtherequestedinformation,anominalfeebasedonthecostofprovidingthe copieswillbecharged.

Policy and Procedure Manual Section 6. Committee Activities

96

6. COMMITTEE ACTIVITIES As outlined in the Management of the Academy chart (1.2.1.), it is the responsibility ofthecommitteechairtoadvisetheBoardofDirectorsofanyconcernsordesired actions.InaccordancewithwhatissetforthinArticleII.,Section1,d.oftheAAFS Bylaws,committeesmaynotmakeanypublicstatements(oroutreach)thatmay appeartorepresenttheAAFS.CommitteesmustuseofficialAAFSmethodsof communicationwithitsmembership–AcademyNewsfeed,staff-generatedemail blasts,surveys,andstaff-maintainedsocialmedia.

6.1. AWARDS COMMITTEE

6.1.1. COMPOSITION TheAwardsCommitteeshallbecomposedofsix(6)members,three(3)ofwhomwill beimmediatePastPresidentsoftheAAFSwhoarewillingtoserveandthree(3)of whomwillbepreviousrecipientsofanAcademy-wideAward(DistinguishedFellow, GradwohlMedallion,orLucasMedal)appointedbythePresident.Thetermofthe previousawardrecipientmembersshallbeforone(1)three-yearterm;themost recentPastPresidentshallserveaschairofthecommittee.

6.1.2. THE GRADWOHL MEDALLION ThecriteriafortheGradwohlMedallionweresetforthin1974: A. AWARDNAME TheawardshallbeknownastheGradwohlMedallion,andtherecipientshallbe citedasa“FellowofDistinction”orasthe“GradwohlLaureate.”

B. CRITERIA 1. TherecipientmusthavebeenaFellowoftheAAFSandmaybeeitheran active,retired,ordeceasedmember.Nomorethanone(1)awardshallbe madeinanygivenyear,and 2. Theawardshallbemadeonlytopersonshavingattainedexceptional distinctionintermsof: a. Creativeactivitysuchasresearchinthephysicalsciencesorliterary accomplishmentsthatdistinctlyadvanceone(1)ormoreoftheforensic scienceseitherintermsofasingleachievementorfromcumulative achievementsoveraperiodoftime,and b. OutstandingservicetotheAAFSoveralongperiodoftime,theservice resultingingenerallyrecognizedandbeneficialimprovementsintheAAFS, and c. Outstandingattainmentinapublicpositionandserviceinactivitiesin whichtheforensicsciencesareconcerned(e.g.,ahigh-leveljudicial position,apublicsafetydirector,anationalbureaudirectorship). 3. FrequencyofBestowingtheGradwohlMedallion—Theawardneednotbe giveneveryyearanditisanticipatedthat,basedonpresentcircumstances,it wouldbeunlikelythatanindividualofthecaliberdesiredwouldbeencountered


97

moreoftenthanonceineverythree(3)tofive(5)years.Morefrequent awardsmadetolesserpersonswouldtendtolessenthemeaningand significanceofthehonor.

C. DESCRIPTIONOFTHEMEDALLION Theawardshallconsistofasmall14kgoldmedaldisplayingthelikenessof R.B.H.Gradwohl,founderoftheAmericanAcademyofForensicSciences.

D. NOMINATIONPROCEDURE NominationsfortherecipientoftheGradwohlMedallionmaybesubmittedto theAwardsCommitteebyanyAAFSmemberorbycommitteemembers themselves.Allnominationsshallbeinwritingandmaybesubmittedelectronically tothechairoftheAwardsCommittee.Allnominationsmustincludealetter detailing the candidate’s accomplishments and the reasons the candidate is deservingoftheMedallion,togetherwithacurrentcopyofthecandidate’s curiculumvitae,andanyrelevantsupportingdocumentation.Thecommittee shallreviewallnominees,ifany,andshallrecommendinwritingone(1)nominee totheExecutiveCommitteeforitsconsiderationduringitsinterimmeeting.The ExecutiveCommitteeshallapproveordisapproveofthecommittee’srecommend- ationandshallreportitsdecisiontotheBoardofDirectors.Requestforconsider- ationofacandidatemaybemadebythemembershipifasupportingpetition signedby50FellowsispresentedtotheExecutiveCommittee.Thedeadlinefor submittingrecommendationsfornominationstobeconsideredbytheAwards CommitteeisJune1.

E. SELECTIONOFCANDIDATE MembersoftheAwardsCommitteeshallselecttherecipientofthemedallion fromamongthesingularorcumulativenomineesproposedannuallybyeach section.Iftheintendedrecipientofthemedalpredeceasesitsaward,the distinctionofGradwohlLaureatemaybebestowed,butnotthemedallion.

F. APPROVALOFCANDIDATE Nomorethanone(1)individualshallbenominatedfortheGradwohlMedallion inanyyear.Ifacandidateisselected,his/hernameshallbesubmittedtothe ExecutiveCommitteeforconsiderationduringitsmid-yearmeetingorbymailby August1tothefullExecutiveCommitteeifnomid-yearmeetingisheld.

G. APPROVALOFRECIPIENT TheExecutiveCommitteeshallnotifytheExecutiveDirectorinwritingofthe approvedcandidate.TheExecutiveDirectorshallpreparetheproperengraving toincludetherecipient’sname,cityandstate,thenextannualmeeting,and the date.

H. DISAPPROVAL ExecutiveCommitteedisapprovalshallresultinnoawardbeingmadeatthenext annualmeeting.

I. PRESENTATION PresentationoftheGradwohlMedallionshalloccurduringtheAAFSAnnual BusinessMeetingoftheMembersinFebruary.


98

6.1.3. THE DISTINGUISHED FELLOW AWARD A. AWARDNAME TheawardshallbeknownastheDistinguishedFellowAward,andtherecipient shallbecitedasanAAFSDistinguishedFellow.

B. CRITERIA • TherecipientmustbealivingAAFSFellowingoodstandingandmaybeactive orretiredatthetimeofthenomination,and • TherecipientmusthavegivenmeritoriousservicetotheAAFS,theforensic sciences,andtootherprofessionalpeergrouporganizations,and • Therecipientmusthavecontributedsignificantlytotheforensicsciencesin administrationandmanagement,learnedpublications,consultation, education,andresearch.Contributionsmaybeasingledistinctiveachievement orcumulativeachievementsoveraperiodoftime,and • Therecipientmusthaveaccomplishedoutstandingachievementsinpublic health,welfare,andsafety,and • TheAwardsCommitteeisalloweddiscretionaryevaluationusingtheall- inclusivecriteriaastheypertaintoanindividualnominationandbasedupon objectiveaccomplishments,knowledgeofprofessionalactivities,andpeer review.

C. NOMINATINGPROCEDURE AnymemberoftheAAFSoramemberoftheAwardsCommitteemaysubmit nominationstotheAwardsCommittee.Allnominationsmustincludealetter detailing the candidate’s accomplishments and the reasons the candidate is deservingoftheAward,togetherwithacurrentcopyofthecandidate’s curiculumvitae,andanyrelevantsupportingdocumentation.Allnominations shallbeinwritingandmaybesubmittedelectronicallytotheChairoftheAwards Committee. Thedeadlineforsubmittingrecommendationsfornominationstobeconsidered bytheAwardsCommitteeisJune1.TheAwardsCommitteemembersshall recommendtherecipient(s)oftheawardtotheExecutiveCommitteepriortoits interimmeeting.TheExecutiveCommitteeapprovesordisapprovesoftheAwards Committeerecommendation(s).

D. PRESENTATION PresentationoftheDistinguishedFellowAwardshalloccurduringtheAAFS AnnualBusinessMeetingoftheMembersinFebruary.


99

6.1.4. THE DOUGLAS M. LUCAS MEDAL A. AWARDNAME TheAcademyshallhaveanawardentitledtheDouglasM.LucasMedalthatwillbe presentedtrienniallyattheInternationalAssociationofForensicSciences(IAFS) meetings.Theawardmaybepresentedtoanindividual,notnecessarilyan Academymember,tocommemoratehis/hersignificantprofessionalcontributions toforensicscience/forensicmedicine. B. CRITERIA Thenomineeshouldbeapersonwhohasdistinguishedhimself/herselfinthe forensicsciences(notnecessarilyanAAFSmember)andwhohas: • Arecordofmeritoriousservicetotheforensicsciencecommunityandto professionalpeergrouporganizations,or • Madesignificantcontributionstoforensicscienceresearchandhaslearned publications,beenactiveintheeducationalfields,andhasdemonstrated outstandingleadershipandmanagementcapability,nationallyorinterna- tionally,or • Madeoutstandingcontributionsinthenationalorinternationalaspectsof publichealth,welfare,andsafetyastheserelatetotheforensicsciences.

C. NOMINATINGPROCEDURE AnymemberoftheAAFSoramemberoftheAwardsCommitteemaysubmit nominationstotheAwardsCommittee.Allnominationsmustincludealetter detailing the candidate’s accomplishments and the reasons the candidate is deservingoftheMedal,togetherwithacurrentcopyofthecandidate’s curiculumvitae,andanyrelevantsupportingdocumentation.Allnominations shallbeinwritingandmaybesubmittedelectronicallytotheChairoftheAwards Committee. Thedeadlineforsubmittingrecommendationsfornominationstobeconsidered bytheBoardofDirectorsissix(6)monthspriortotheIAFSTriennialMeeting. TheBoardofDirectorsapprovesordisapprovesoftheAwardsCommittee recommendation(s).

D. THEAWARD TheLucasMedalshallconsistofa14kmedal,struckatthedirectionofthe Academy,whichreflectsthestatureofthishonor.Theawardshall,inaddition, providereimbursementforone(1)complimentaryIAFSmeetingregistration, economyairfare,$75/dayperdiem,andsingleratehotellodgingfortheduration oftheIAFSmeeting.AAFSstaffshallberesponsibleforcoordinatingmeeting registration,travel,andhotelarrangements.Anyadditionalexpensesarethe recipient’s responsibility.

E. LUCASLECTURE Theawardeeisexpectedtomakeapresentation,thetopictobeatthediscretion oftherecipient,tobeknownastheLucasLecture.Theawardrecipientis encouragedtosubmitawrittenpaperofthelectureforconsiderationbythe Editor-in-ChiefoftheJournal of Forensic Sciences.


100

6.1.5. THE AMBASSADOR OF FORENSIC SCIENCE AWARD A. AWARDNAME TheawardshallbeknownastheAmbassadorofForensicScienceAward(AFSA), andtherecipientshallbecitedasanAAFSAmbassadorofForensicScience. B. CRITERIA 1. Therecipientmaybeanindividualoragroup. 2. AAFSmembersarenoteligibletoreceivetheaward. 3. Therecipientshallhaveadvancedtherecognitionofthepowerofforensic scienceinthepursuitofjusticethroughpublicservice,journalistic,or humanitarianefforts. C. NOMINATINGPROCEDURE 1. AnymemberoftheAAFSmaysubmitrecommendationsfornominationsto theAwardsCommittee.Allrecommendationsfornominationsshallbein writingandmaybesubmittedelectronicallytotheChairoftheAwards Committee. 2. Thedeadlineforsubmittingrecommendationsfornominationstobeconsidered bytheAwardsCommitteeisAugust1.TheAwardsCommitteeshallsubmit alistofapprovednomineestotheBoardofDirectorsbySeptember1.The BoardofDirectorsshallselectarecipientfromthelistofapprovednominees by October 1.

D. PRESENTATION Theawardwillcovertheexpensesfortherecipient’sattendanceattheAAFS annualmeetingatwhichtheawardispresented.Expenseswillincludeabasic meetingregistration,upto$1,500forairfare,lodgingwhileinattendanceatthe annualmeetingnottoexceedthreenights,anda$75perdiemforuptothree days.

Iftherecipientisagroup,AAFSwillcovertheattendanceexpensesforone representativedesignatedbythegroup.

AcommemorativeplaqueorothersuitableitemwillbepresentedtotheAFSA recipientattheAAFSAnnualBusinessMeeting.


101

6.2. BYLAWS COMMITTEE TheBylawsCommitteeisconvenedwhenevertheleadershipoftheAAFSsodeems. ThePresidentappointsthechairannually.ThePresident,inconsultationwiththe chair,appointsthecommitteemembers.ThetermsoftheBylawsCommitteeshallbe one(1)yearwithamaximumoffive(5)yearsofservice.Aninterimreportisprovided totheExecutiveCommittee,andanannualreportisprovidedtotheBoardofDirectors. AnyamendmentstotheAAFSBylawsaresubmittedtothemembershipatleast30 dayspriortotheAAFSAnnualBusinessMeetingoftheMembersforitsvotein February.(AAFSExecutiveCommittee,July29,2011)


102

6.3. CONTINUING EDUCATION COMMITTEE

6.3.1. COMPOSITION TheContinuingEducationCommitteeiscomprisedoftheChair,AnnualMeeting ProgramCommitteeSectionChairsandCo-Chairs,andaLiaisonforeachdisciplinefor whichAAFSmayseekprofessionalcreditapproval.TheChairisappointedannuallyby theAAFSPresidentinconsultationwiththeAAFSstaff.TheLiaisonsareappointed annuallybytheChairinconsultationwiththeAAFSstaff.

6.3.2. PURPOSE IncooperationwiththeProgramCommittee,theContinuingEducationCommitteeis chargedwiththeresponsibilityofidentifyingtopicsproposedforpresentationatthe annualmeetingeligibleforcontinuingeducationcreditasdefinedbythecontinuing educationaccreditingorganizations.

6.3.3. MEETINGS Themeetingsofthiscommitteeshallbeheldatthecallofthechairofthecommittee andrecommendationsregardingpoliciesshallbemadetotheBoardofDirectorsat theannualmeetingoftheAAFS.

6.3.4. FINANCIAL Reference3.1.8.

6.3.5. RECORDS AllrecordswillbemaintainedattheAAFSheadquartersforaperiodoftimeas requiredbytheaccreditingorganizations.Suchrecordswillincludeminutesofthe committeemeetings,applicationstoaccreditingorganizations,andinformation supportingthecontinuingeducationfunctions.


103

6.4. DIVERSITY OUTREACH COMMITTEE

6.4.1. ACTIVITIES TheDiversityOutreachCommitteeshallpromotediversityintheAcademyandthe forensicsciencecommunitybynurturingaculturethatiswelcomingandsupportive, andbyengagingdiverseideasfortheprovisionofculturallycompetenteducation, research,andexpertiseinthelegalsystem.

6.4.2. COMPOSITION ThechairshallbeaFellowoftheAAFS,appointedbytheBoardofDirectorsforaterm ofthree(3)years,foramaximumoftwo(2)consecutiveterms. Thechairshallappointatleastfive(5),butnomorethanten(10),additionalAAFS membersoraffiliatestoserveonthecommitteeforaone-yeartermwithalimitof three(3)consecutiveterms. Thechairmayformanynecessarysubcommitteestoaccomplishtheactivitiesofthe committee.ThechairmayappointAAFSmembersandaffiliatestoserveasthechairs andmembersofsubcommitteesforaone-yeartermwithalimitofthree(3)consecutive terms.

ThechairshallinformtheAAFSBoardofDirectorsannuallyofthemembershipofthe committee,themembershipofanysubcommitteesformed,andtheactivitiesofthe committeeandsubcommittees.

6.4.3. MEETINGS ThecommitteeshallmeetduringtheAAFSannualmeetingandthroughouttheyear asnecessarybyelectronic/telephonicmeetingsasdeterminedbythechair.


104

6.5. ETHICS COMMITTEE RULES AND PROCEDURES 6.5.1. COMPOSITION ThecompositionoftheEthicsCommitteeissetforthinArticleV.,Section1,a.ofthe AAFSBylaws.

6.5.2. INVESTIGATION INITIATING ACTION TheEthicsCommitteemayinitiateinvestigativeactionupon(1)thesubmissionbya memberoraffiliateofawrittencomplaintallegingviolation(s)oftheCodeofEthics andConductbyanothermemberoraffiliatetotheAcademyExecutiveDirector;or (2)informationreceivedfromanon-AAFSmemberallegingaviolationoftheCodeof EthicsandConductbyamemberoraffiliatebytheAcademyExecutiveDirector;or (3)motionofanyEthicsCommitteememberbasedonevidencefromanysourceof anallegedviolationoftheCodeofEthicsandConductbyamemberoraffiliate.

AnycomplaintorallegationofaviolationoftheCodeofEthicsandConductmust bemadewithintwo(2)yearsaftertheoccurrenceoftheviolation,orafterthe complainantknowsorshouldhaveknownoftheallegedviolation.

NoinvestigativeactionshallbetakeniftheallegedviolationoftheCodeofEthics andConductoccurredmorethanfive(5)yearspriortothecomplaintormotion.

6.5.3. GENERAL PROVISIONS 6.5.3.1. Confidentiality/DisclosureofInformation Afteranallegationofunethicalconductonthepartofamemberoraffiliateis receivedbytheEthicsCommittee,themattershallbetreatedasconfidentialand allcorrespondencebetweenmembersofthecommittee,theaccused,andthe complainant(s)shallrefertothecasebyEthicsCommitteefilenumberonly.The ExecutiveDirectoroftheAcademyshallbeadvisedwhenanEthicsCommittee casefileisopened.Thisnotificationwillbedocumented.

MattersofethicsbeforetheEthicsCommitteeandtheBoardofDirectorsareto remainconfidentialuntilafinaldecisionoftheBoardhasbeenissuedpursuantto Section6.5.7.Exceptasmayberequiredbylaw,nopersonwhohasreceived informationaspartoftheformalCodeofEthicsandConductadministration processshallrevealsuchinformationtoanyone. 6.5.3.2. Jurisdiction ShouldamemberoraffiliateoftheAcademyagainstwhomanallegationhasbeen madeceasetobeamemberoraffiliateforanyreasonafteranallegationhas beenreceivedandbeforethecasehasbeenfinalized,thecommitteeshallretain jurisdictionofthecaseforfifteen(15)years,andmayreopenthecaseifthe respondent becomes a Member of the Academy during that period.

IfthememberoraffiliateresignspriortoanydecisionoftheEthicsCommittee findingaviolationoftheCodeofEthicsandConductpursuanttoSection6.5.6.7.,


105

thecommitteeshallcloseitsfile,anddirecttheExecutiveDirectoroftheAcademy tonotatetheformermember’soraffiliate’smembershipfiletoreflectthatthe membershiporaffiliationendedwhileanethicsmatterwaspending.

6.5.3.3. ConflictsofInterest InaccordancewithSection1.4.7.,EthicsCommitteemembers,whenconducting theircommitteeresponsibilities,shallavoidconflictsofinterestortheappearance ofaconflictofinterest.

Ifaconflictorpotentialconflictarises,thecommitteemembershallrecuse himself/herselffromparticipatinginanycaseaffectedbytheconflictorthe appearanceofaconflict.

Iftherecusalofthecommitteememberswillcreateasituationwherenecessary actioncannotbetakenbecauseaninsufficientnumberofeligiblecommittee membersremain,theBoardofDirectorsshallbenotifiedandappropriateaction takenbytheBoardtoresolvethesituation.

6.5.3.4. Expenses Reasonableexpensesincurredinconnectionwithanyinvestigationorhearingby membersoftheEthicsCommittee,theFellow(s)appointedtoinvestigateand/or presentthecase,andanyconsultantsappointedtoadvisethecommitteeshallbe paidbytheAcademyinaccordancewithAcademypolicy.TheRespondentandany witnessesrequestedtoattendbythecommitteemayalsobereimbursedfor reasonablepersonaltravelandlodgingexpenses.Ifthehearingisconducted duringtheAcademyannualmeeting,participantsshallbereimbursedforexpenses onlyabovethosenormallyincurredforattendanceatthemeeting. 6.5.3.5. Records ThefilesoftheEthicsCommitteeonopencasesshallbesecurelymaintainedby theAcademyofficewithaccessgrantedtotheEthicsCommitteeandtheBoardof Directorsasnecessary.

Whenacaseisfinalized,theChairoftheEthicsCommitteeshallsealthe committeerecordsconcerningthecase.Accesstothesesealedfilesshallbe availableonlytotheChairoftheEthicsCommittee,ortoapersonauthorized accessinwritingbythechairorbytheBoardofDirectors.IftheBoardissueda publicsanction,thecaserecordshallbemaintainedforfifteen(15)yearsfrom thedateofclosure;inallothercases,therecordsmaybedestroyedafterfive(5) years. AnyEthicsCommitteemembersorBoardmembersreceivingcopiesofethics casefilesorcasefilematerialsshallmaintainthecopiessecurelywhilethecase remainsopenandshallpromptlydestroythecopiesafteracaseisclosed.

6.5.3.6. Reports TheEthicsCommitteeshallpresentabriefreporttotheAcademymembershipat theAnnualMeeting.


106

WhentherehasbeenafindingbytheBoardofDirectorsofaviolationoftheCode ofEthicsandConductinacaseandanon-confidentialsanctionhasbeenimposed, thewrittenstatementoftheBoard,includingthenameoftheRespondent,shall be posted on the Academy Newsfeed.

TheEthicsCommitteeshallreviewitsrulesandproceduresannuallyandmakeany recommendationsconcerningamendmentstotheBoardofDirectors.

6.5.3.7. AcceptanceoftheCodeofEthics Membersandaffiliatesshallberequiredtoreaffirmtheiracceptanceofthe provisionsoftheAcademyCodeofEthicsandConductannuallywiththeirdues renewal.Classesofmembershipwithoutaduesobligationshallalsoberequired toreaffirmtheiracceptanceoftheprovisionsoftheAcademyCodeofEthicsand Conductannually.

6.5.3.8. AuthorizedDelivery AllnoticesordocumentsprovidedtotheRespondentshouldbedeliveredthrough U.S.Mail(returnedreceiptrequested)ordeliveryserviceprovidingtrackingand proofofdeliverytotheaddressonrecordwiththeAcademyunlessothermethods arerequestedbythememberoraffiliateandapprovedbythecommittee.

Anynoticesordocumentsprovidedtothevotingmembershipshallbemade availablethroughtheAAFSAccountPortal.

Itistheresponsibilityofallmembersandaffiliatestokeeptheircurrentmailing addressonrecordwiththeAcademy.

6.5.3.9. Deadlines UponrequestoftheRespondent,forgoodcauseshown,theEthicsCommitteeor BoardofDirectorsmayextendanydeadlineforaresponseduetoitfromthe accusedforaperiodnottoexceedthirty(30)calendardays.

WiththeconsentoftheRespondent,orifnecessarytoprovidecompleteconsider- ationoftheissues,theEthicsCommitteeorBoardofDirectorsmayextendany deadlineforactionbytheEthicsCommitteeorBoardofDirectorsforaperiodnot toexceedthirty(30)calendardays.

6.5.4. INVESTIGATIONS

6.5.4.1. PreliminaryDeterminations TheAcademyExecutiveDirectorshallpromptlytransmitallwrittencomplaints allegingaviolationoftheCodeofEthicsandConducttotheChairoftheEthics Committee.AllfilingsshallbeaddressedtotheAcademy’sprincipalplaceof businessanddirectedtotheAcademy’sExecutiveDirector.Acceptablemethods offilingcorrespondence(s),documents,andtangibleobjectsarethroughthe UnitedStatesPostalService,commercialdeliveryservices,electronicmailif receiptcanbedocumented,facsimiletransmission,andprivatecourier.


107

TheEthicsCommitteeshalldeterminewithinthirty(30)calendardaysfromdate ofreceiptofthecomplaintwhethertheallegedviolationoftheCodeofEthics andConductmadepursuanttoSection6.5.2.fallswithinitsjurisdictionand whetherthereisprobablecausetobelievethattheallegationiswellfounded. IftheEthicsCommittee,initspreliminarydetermination,findsthatitdoesnot havejurisdictionorthatthereisalackofprobablecausetobelievethatthe allegationiswellfounded,itshallclosethecaseasafinaldispositionasper 6.5.3.5herein.

Withinten(10)calendardaysofsuchapreliminarydeterminationtoclosethe case,theEthicsCommitteeshallissueareporttotheBoardofDirectors,setting forththebasicfactsbutomittingthenameoftheRespondent,andstatingthe reasonsforitsdecision.Noticeoftheallegation,anditsdisposition,shallbe giventotheRespondent.Noticeofthedispositionshallalsobegiventothe complainant(s).

6.5.4.2. NoticeofPreliminaryInvestigation IftheEthicsCommitteefindsthatithasjurisdictionandthatthereisprobable causetobelievethataviolationoftheCodeofEthicsandConductoccurred, withinthirty(30)calendardaysitshallprovidenoticetotheRespondentofthe allegation,acopyofthewrittencomplaintorothersourceofthefactualbasis fortheallegation,andanyotherinformationnecessarytofairlyinformthe Respondentofthefactualbasisfortheallegation.

TheRespondentshallhavethirty(30)calendardaysfromdeliveryofthenoticeto respondbyprovidinganyinformationforconsiderationbytheEthicsCommittee. UponwrittenrequestoftheRespondentandforgoodcause,theEthics Committeemayextendthedeadlinefortheresponseforaperiodnottoexceed thirty(30)calendardays.

6.5.4.3. PreliminaryInvestigation Withinsixty(60)calendardaysfromthereceiptofanyresponsetothecomplaint fromtheRespondentorthetimeforfilingsuchinformationhaspassed,without Respondentfilingawrittenresponse,theEthicsCommitteeshalldecideifthereis sufficientevidenceofaviolationoftheCodeofEthicsandConducttowarranta formal hearing.

IftheEthicsCommitteedecidestodismisstheallegationwithoutaformalhearing, itshallnotifytheRespondentandthecomplainant(s)ofitsdecisionandshallissue areporttotheBoardofDirectorssettingforththebasicfactsandstatingthe reason(s)foritsdecision,butomittingthenameoftheRespondent.

6.5.5. CONSULTATION WITH SUBJECT MATTER EXPERTS IftheEthicsCommitteedeterminesinitsdiscretionthatadditional subjectmatterexpertiseisneededtosatisfyitsobligationstodetermine probable cause for a proceeding, or to determine any fact in issue, the Committeemayconsultwithanysubjectmatterexpert(s)atanytime duringtheinvestigation.


108

TheEthicsCommitteeshallprovidewrittennoticeoftheassistingsubject matterconsultanttotheRespondent.TheRespondenthastwenty-one (21)calendardaysafterissuanceofthenoticetoobjectinwritingtothe consultingexpert’sappointment.Respondent’sfailuretofilewritten objectionstotheconsultingexpert(s)appointmentwaivesanyandall objectionstotheappointmentanduseoftheconsultantexpert(s).

6.5.6. HEARINGS

6.5.6.1. AppointmentofInvestigatorandPresenter IftheEthicsCommitteedecidestoholdaformalhearingconcerninganalleged ethicalviolation,thecommitteemayappointanAcademyFelloworFellowsto investigatetheallegationandtopresenttheevidencetothecommittee.The AcademyofficeshallmaintainalistofqualifiedFellowswillingtoserveas investigators/presentersforselectionbytheEthicsCommittee.

6.5.6.2. Scheduling IftheEthicsCommitteedecidestoformallyhearthecase,itshallgivethe Respondentareasonableopportunitytoattendandbeheard. Formalhearingsshallbeheldatatimeandlocationdeterminedbythechairof thecommittee.Iftimelydispositionofacasepermits,thehearingshallbeheldat thetimeandsiteoftheannualmeetingoftheAcademy.

6.5.6.3. Notice AletternotifyingtheRespondentofthedateofahearingshallbedeliveredto theaccusednotlessthanthirty(30)calendardayspriortothehearingdate. AbsencefromthehearingbytheRespondent,ortheirrepresentative,shallnot preclude the hearing from proceeding.

6.5.6.4. ClosedHearing Ethicshearingsshallnotbeopentonon-authorizedmembersoraffiliatesofthe Academyortothepublic.Theonlypersonswhomaybeadmittedtothehearing inadditiontothemembersoftheEthicsCommitteearetheAcademyFellow(s) appointedtoinvestigateand/orpresentthecase,anysubjectmatterconsultant assistingthecommittee,theAcademyattorney,thecertifiedcourtreporter,the Respondent,counselfortheRespondent,non-testifyingconsultantsforthe Respondent,andpersonscalledbythecommitteetogivetestimony. Witnessesshallbepresentonlyduringthetimetheyarepresentingtheirtestimony unlessthechairgivesleaveforthemtobepresentatothertimes.

6.5.6.5. HearingProcedures EveryformalhearingoftheEthicsCommitteeshallberecordedbyacertifiedcourt reporteratAcademyexpense.IftheEthicsCommitteefindsaviolationofthe CodeofEthicsandConduct,atranscriptofthehearingshallbeprovidedtothe BoardofDirectorswiththereportofthecommittee.


109

Witnessesgivingtestimonyshalldosouponoathadministeredbythecourt reporter. UponafindingbytheEthicsCommitteeofaviolationoftheCodeofEthicsand Conduct,theRespondentwillbeprovidedwithacopyofthetranscriptofthe hearingwithacopyofthecommittee’sreport.IftheRespondentdesiresa transcriptoftheproceedinginabsenceofafindingofaviolationoftheCodeof EthicsandConduct,theRespondentisresponsiblefororderingthetranscript directlyfromthecourtreporterattheexpenseoftheRespondent.

6.5.6.6. CompositionofPanel Thehearingpanelshallconsistofnotfewerthanfive(5)membersoftheEthics Committee.Ifmorethantwo(2)membersoftheEthicsCommitteeareunable toparticipateinamatterduetorecusal,theBoardofDirectorsshallappoint additionalFellowstofillthevacantpositionsonthehearingpanel.These appointmentsarelimitedtothecasebeforethehearingpanelandexpireupon thefinalresolutionofthecase.

Ifallmembersofthehearingpanelagreethatnoconflictsofinterestexist,the chairofthesectiontowhichtheRespondentbelongsmaybeaskedtoserveas anadvisortothehearingpanel.Ifthesectionchairisdisqualifiedbyaconflict ofinterestandallmembersofthehearingpanelagreethatnoconflictsofinterest existforthesectionsecretary,thesectionsecretarymaybeaskedtoserveasan advisortothehearingpanel.

6.5.6.7. Decisions Withinninety(90)calendardaysfollowingthehearing,thecommitteeshall prepareareportofitsdecisionlistingtheallegation(s),findingsoneachallegation, andanyevidenceconsideredinreachinganyfindings.Ifthecommitteefindsa violationoftheCodeofEthicsandConduct,thereportshallincludethereasons foritsdecisionwithreferencestotheevidencesupportingsuchfinding.Ifthe committeefindsnoviolationoftheCodeofEthicsandConduct,itshallissuea reportgivingitsreasons,anddismissthecase.Ineitherevent,thecommittee shalltransmitacopyofitsreporttotheBoardofDirectorswithinten(10) calendardaysofitscompletion. Thecomplainant(s)shallbenotifiedofthefindingsofthecommitteeconcerning allegationsraisedbythecomplainant(s)byletter.Thecomplainant(s)shallnotbe providedwithacopyoftheEthicsCommitteereporttotheBoard.

UntilrequestedbytheBoardofDirectors,theEthicsCommitteeshallnotmakea recommendationonanysanctiontobeimposedforanyviolationoftheCodeof EthicsandConductfoundbythecommittee.


110

6.5.7. BOARD PROCEDURES IftheEthicsCommitteefindsaviolationoftheCodeofEthicsandConductbythe Respondent,theBoardofDirectorsshallnotifytheRespondentwithinthirty(30) calendardaysofreceiptoftheEthicsCommitteereportbycertifiedmailorother trackedmethodofdelivery.TheBoardshallprovidetheRespondenttheopportunity tosubmitaresponsetotheEthicsCommitteeReportwithinthirty(30)calendardays of the Respondent’s receipt of the report.

TheBoardofDirectorsshallreviewtheEthicsCommitteeReportandtheResponseof theRespondent.Withinsixty(60)calendardaysafterthereceiptoftheResponseor thetimeforfilingsuchresponsehasexpired,theBoardshallaffirmorreversethe findingsoftheEthicsCommitteeorremandthecasetothecommitteeforfurther action. IftheBoardofDirectorsremandsthemattertotheEthicsCommittee,theRespondent shallbenotifiedoftheremand,thebasisfortheremand,andtheanticipateddateof resolutionofthependingmatters. AnyfindingofaviolationoftheCodeofEthicsmustbesupportedbyavoteofthree- fourthsofthemembersoftheBoardofDirectorspresentandvoting. IftheBoardofDirectorsaffirmsanyfindingofaviolationoftheCodeofEthicsand Conduct,theBoardshallnotifytheRespondentandtheEthicsCommitteeandrequest recommendationsonthesanctiontobeapplied.TheEthicsCommitteeandthe Respondentshallhavethirty(30)calendardaystosubmitanymaterialsrelevantto thesanctiondetermination. Withinthirty(30)calendardaysofthereceiptofresponsesfromtheEthicsCommittee andtheRespondent,orthetimefromfilingsuchresponseshaspassed,theBoard ofDirectorsshallissueadecisionconcerninganysanctiontobeimposedupona Respondent.Uponavoteofthree-fourthsofthemembersoftheBoardofDirectors presentandvoting,theRespondentmaybesanctioned.

6.5.8. SANCTIONS Indeterminingtheappropriatesanction,includingthelengthofanysuspension,for aviolationoftheCodeofEthicsandConduct,theBoardshallconsiderthefactors listedinArticleII.,Section3,d.oftheAAFSBylawsandanyotherfactorsrelevantto thecircumstancesoftheoffenseandthebackgroundoftheaccused. Aconfidential“LetterofReprimand”willnotbedisclosedtotheAAFSmembership unlessthememberelectstoproceedwithanappealtothemembership.TheBoard ofDirectorsandtheEthicsCommitteemayconsiderLettersofReprimandinany subsequentinvestigationsconcerningallegationsofaviolationoftheCodeofEthics andConductbythememberoraffiliate. Anon-confidential“LetterofCensure”willbeprovidedtotheAAFSmembership.

IftheBoardofDirectorsissuesaconfidentialLetterofReprimand,acopyoftheletter shallbeprovidedtothesanctionedmemberoraffiliate,theEthicsCommittee,and theAcademySecretary.


111

IftheBoardofDirectorsimposesanyothersanction,theBoardofDirectorsshallthen prepareawrittenstatementofthereasonsforitsactions,includingthenatureand conditionsofthesanction.TheBoard’swrittenstatementshallbefiledwiththe AcademySecretaryandprovidedtothemembershipthroughtheAcademy Newsfeed. AcopyoftheBoard’swrittenstatementshallbeprovidedtothesanctionedmember oraffiliate.

6.5.9. APPEAL TO THE MEMBERSHIP AmemberoraffiliatewhohasbeenfoundinviolationoftheCodeofEthicsand ConducthastherighttoappealtheactionsoftheBoardofDirectorstothe membershipoftheAcademy.Toinitiateanappeal,thememberoraffiliatemustfile abriefwrittennoticeoftheappeal,togetherwithawrittenstatementnottoexceed twenty(20)pages,withtheAcademyExecutiveDirectornotlessthansixty(60) calendardayspriortothenextAnnualBusinessMeetingoftheAcademy. Notlessthanthirty(30)calendardayspriortotheAnnualBusinessMeetingof theAcademy,theAcademySecretaryshallprovidetoeachvotingmemberofthe Academyacopyoftheappellant’snoticeofappealandsupportingstatement,and acopyoftheBoardofDirectors’statement. AttheAnnualBusinessMeeting,theRespondentorcounselfortheRespondentand theBoardofDirectors’designeeshallbeallowedtomakeanoralpresentationto themembers.Thepresentationorderandthetimeallottedforthepresentations shallbesetbytheAcademyPresident,butshallnotexceedfifteen(15)minutes perpresentation. Avoteofthree-fourthsofthememberspresentandvotingattheAcademy’sAnnual BusinessMeetingshallberequiredtooverruletheactionsoftheBoardofDirectors.

6.5.10. EFFECTS OF SANCTIONS 6.5.10.1. IneligibilitytoHoldOffice Anymemberoraffiliatewhohasbeenissuedaconfidential“LetterofReprimand” isnoteligibletoserveontheEthicsCommittee. AnymemberoraffiliatewhohasbeenissuedaLetterofCensureorsuspendedfor anethicsviolationshallnotbeallowedtoholdofficeorserveonanycommitteein theAAFSoranyofitssections. 6.5.10.2. ReinstatementofSuspendedMembersorAffiliates Membersoraffiliateswhohavebeensuspendedwillbeautomaticallyreinstated to membership at the conclusion of the term of suspension. A suspended member oraffiliateshallnotberequiredtopayduesduringtheperiodofsuspension.Upon reinstatement,therequiredduespaymentshallbetheannualdueslessthe pro-ratedamountfortheperiodofsuspension.Reinstatedmembersoraffiliates may not claim membership during the period of suspension.


112

6.5.10.3. ReinstatementofSomeExpelledMembersorAffiliates MembersoraffiliateswhohavebeenexpelledfromtheAcademyforviolationsof alawthatdoesnototherwiseviolatetheCodeofEthicsandConductmayapplyto theBoardofDirectorsforreinstatementiftheconvictionisreversed,overturned, orotherwisevacated.TheBoardofDirectorsmayforwardtherequestforrein- statementtotheEthicsCommitteeforfurtherreviewandrecommendation.If reinstated,thememberoraffiliatemustclearlydelineatethegapinmembership onanycurriculumvitaeorotherreferencedocuments.


113

6.6. FINANCE COMMITTEE TheTreasurershallserveasChairoftheFinanceCommittee.Membersshallbethe five(5)mostrecentpasttreasurerswhoarewillingtoserve,andtheForensicSciences FoundationTreasurershallserveasexofficio. Thechargeofthecommitteeistoreviewthemonthlyfinancialstatements,to continuouslyevaluatethefinancialhealthoftheAAFS,toapproveandupdatethe AAFSinvestmentobjectivesandgoalsasneeded,toidentifyareaswithinthefinancial structureoftheAAFSthatmayrequireachangeinmanagementpractices,andto communicatewiththeExecutiveDirectorandPresidentregardingissuesofconcern andtoinvestigateissues,asrequested.AninterimreportisprovidedtotheExecutive Committee,andtheTreasurerprovidesanannualreporttotheBoardofDirectors. (ExecutiveCommittee,July29,2011)


114

6.7. FORENSIC SCIENCE EDUCATION PROGRAMS ACCREDITATION COMMISSION (FEPAC) ThisCommissionshalldevelopandmaintainstandardsforandadministeraccreditation of undergraduate and graduate forensic science programs.

1. TheCommissionshallbecomprisedoften(10)AcademyMembersorFellowsas Commissioners,five(5)fromtheacademiccommunityandfive(5)fromthe practicecommunity,forthree-yearterms.OneadditionalCommissionerwhois notamemberoftheAcademyshallbeappointedforathree-yearterm.Withthe exceptionofthenon-memberCommissioner,Commissionersmaynotservemore thantwoconsecutivefullterms.AllCommissionersmayvote.

2. TheCommissionshallappointitsCommissioners.RefertotheFEPAC Policies & Procedures Manualforcontinuity.TheFEPACshallannuallyelectitsownchair from among its members.


115

6.8. HUMANITARIAN AND HUMAN RIGHTS RESOURCE CENTER

6.8.1. ACTIVITIES TheHumanitarianandHumanRightsResourceCenter(HHRRC)shallpromotethe applicationofcontemporaryforensicscienceandforensicmedicineprinciplesto globalhumanitarianand/orhumanrightsprojectsrequiringspecialforensic assistance.TheroleoftheHHRRCistosupportAAFSmembersengagedinhuman rightsand/orhumanitarianforensicapplicationsandtoencourageAAFSmembersto increasetheirinvolvementinsuchmatters. TheHHRRCmaybefundedthroughallocationsfromAAFS,grants,ordonations. AllfundsreceivedbytheHHRRCshallbeusedtosupportrequestsforassistance. TheHHRRCshallreceive,evaluate,andprioritizerequestsforassistancesubmitted throughastandardizedproposalformat.

6.8.2. PROPOSALS FOR SUPPORT ProposalsforHHRRCsupportshouldbemadeorsponsoredbyAAFSmembers,orby non-memberswhoseektheinvolvementofAAFSspecialists/experts.Proposalsmay originatefromorganizationssuchasmedicolegalinstitutes,forensicserviceswithin policeunits,humanitarianorganizations,oruniversitiesinvolvedinteachingforensic science/forensicmedicine. Proposals for support can include, but are not limited to, support for training, researchappliedtohumanitarianand/orhumanrightsprojects,trainingmaterials andequipment,advisoryservices,aswellastheexchangeofexpertise,includingthat providedbyAAFSmembers.Proposalsledandgeneratedfromwithinthecountryto whichtheproposalrelatesareespeciallywelcome. Supportfortravelandperdiemexpenses,whererequired,willnotexceedthe amountsrecognizedbytheU.S.governmentforthecitiesinvolved.Norequestsfor salarywillbeconsidered,reflectingthehumanitarianandvoluntaryspiritofthe HHRRC.Norequestsforindividualfellowshipstostudyabroadwillbeconsidered,nor willfundsbeusedtocoverthecostsofroutineDNAanalysis.Ingeneral,proposalswill notbefundedformorethan$20,000U.S. AllproposalsshallbereviewedbytheHHRRCChairandinternationaladvisorycouncil. ProposalsapprovedbytheHHRRCwillbeprioritizedforfunding. Approvedproposalsmaybesupportedwithresourcesintheformoffundsand/or equipment.

6.8.2.1. ProposalsInvolvingInternationalAdvisoryCouncilMembers ProposalsforHHRRCsupportthatlistanInternationalAdvisoryCouncil(IAC) memberasPrincipalInvestigator,Co-PrincipalInvestigator,orContactPerson willnotbeconsidered.


116

ProposalsthatinvolveanIACmemberinanycapacityotherthanPrincipal Investigator,Co-PrincipalInvestigator,orContactPersonmaybeconsideredfor HHRRCsupport. IACmembersinvolvedwithaproposalshouldnotparticipateintheconsideration oftheproposal,includingthediscussionorvotingontheproposal,butmay respondtoquestionsabouttheproposal.IftheIACismeetinginperson,the involvedIACmembershouldleavetheroomduringdiscussionandvotingonthe proposal. Apartfromrespondingtospecificquestions,allothercommunicationaboutthe proposalshouldbethroughthelistedContactPersonontheproposal,notthe involvedIACmember.

6.8.3. COMPOSITION TheHHRRCChairshallbeafellowoftheAAFSandappointedbytheAAFSBoardof Directorsforatermoffive(5)yearsandmayserveamaximumoftwo(2)consecutive terms. TheHHRRCCommitteeshallconsistofthechair,theinternationaladvisorycouncil, andsubcommitteechairs. Thechairshallappointatleastfive(5),butnomorethanten(10),additionalAAFS membersornon-AAFSmemberstoserveontheHHRRCCommitteeintheroleof theinternationaladvisorycouncilforaone-yeartermwithnolimitonthenumber ofconsecutivetermsthatmaybeserved.

ThechairmayappointAAFSmembersornon-AAFSmemberstoserveontheHHRRC Committee. Thechairmayformanynecessarysubcommitteestoaccomplishtheactivitiesof theHHRRC.ThechairmayappointAAFSmemberstoserveasthechairsofthesub- committeesandmembersofthesubcommitteesforaone-yeartermwithnolimiton thenumberofconsecutivetermsthatmaybeserved. ThechairshallinformtheAAFSBoardofDirectorsannuallyofthemembershipofthe HHRRCandthemembershipofanysubcommitteesformed.

6.8.4. MEETINGS TheHHRRCshallmeetduringtheAAFSannualmeetingandthroughouttheyearas necessarybyelectronic/telephonicmeetingsasdeterminedbythechair.

6.8.5. CLYDE SNOW AWARD

6.8.5.1. Purpose Torecognizeoutstandingindividualcareeraccomplishmentsororganization achievementsintheareaofhumanrightsand/orhumanitarianforensic applications.


117

6.8.5.2. Criteria Selectioncriteriawillfocusonthesustainedbodyofworkinhumanitarian forensicscienceaccumulatedoverthecourseofaprofessionalcareeroran organization’sexistence.TheAwardisnotspecificallyforanysinglecontribution intheforensicsciences,butisintendedtorecognizeasustainedeffortinthe globalapplicationofforensicsciencetohumanrightsinvestigationsand humanitarianaction.

6.8.5.3. NominatingProcedure CandidatesmaybenominatedbyamemberoftheAcademyorothersofthe internationalforensicsciencecommunity.Allnominationsmustbesubmittedby May31andshallbedirectedtothechairoftheHHRRCwithacurrentcopyofthe nominee’scurriculumvitaeortheorganization’sfoundingdocumentsandany relevantsupportingdocumentation.

6.8.5.4. SelectionProcess ThechairoftheHHRRCwillserveasthechairoftheClydeSnowAwardCommittee andshalldesignateuptofive(5)additionalHHRRCcommitteememberstoreview thecandidatesandproposeanomineetotheentireHHRRCcommitteeforits consideration.IftheHHRRCcommitteeapprovesthenomineebyamajorityvote, therecommendationwillbeforwardedtotheAAFSBoardofDirectorsnolater thanJuly1foraction.

6.8.5.5. AwardPresentation TheClydeSnowAwardwillbepresentedbythechairoftheHHRRCatthe annualbusinessmeetingoftheAAFS.Theawardshallconsistofanappropriate commemorativeitem.


118

6.9. INTERNATIONAL AFFAIRS COMMITTEE

6.9.1. COMPOSITION Thecommitteeiscomprisedofachairandten(10)otherAAFSmembersappointed bythechairinconsultationwiththeAAFSPresident.Thechairisappointedbythe AAFSPresidentonanannualbasis.ThetermlimitsoftheInternationalAffairs Committeeshallbedefinedasaone-yeartermsubjecttoreappointmentfora maximumofsix(6)terms.(AAFSExecutiveCommittee,July29,2011)

6.9.2. PURPOSE Topicsofaninternationalnatureforconsiderationofthecommitteearesuggested bytheAAFSPresidenttothechair,orbyanycommitteemember.Thesetopics includebutarenotlimitedtoproposalsoftheestablishmentandrenewalofan associationrelationshipbetweenAAFSandanotherprofessionalorganizationlocated outsidetheUnitedStates,aswellasmonitoringtheself-designationofcountriesand servingasarbiterofdisputesrelatedtocountrynames. (AAFSBoardofDirectors,February19,2018)

6.9.3. MEETINGS ThecommitteemeetsduringtheAAFSannualmeetingandthroughouttheyearas necessarybyemail/conferencecallasdeterminedbythechair.Recommendationsof thecommitteearemadetotheBoardofDirectors.


119

6.10. LONG TERM PLANNING COMMITTEE (LTPC)

ThiscommitteeshallactasanadvisortotheBoardofDirectorsonmattersassociated withlongtermplanningandonstrategicplanningdecisionsthatmaybeassigned to it.

1. TheLongTermPlanningCommitteeshallbecomposedasfollows: a. Nine(9)members,three(3)ofwhichareappointedbytheBoardofDirectors fromamongtheAcademyFellows.Theremainingsix(6)memberswillbe appointedbythepresidentoftheAcademyfromamongtheAcademyFellows. One(1)memberwillbeappointedbytheBoardofDirectorsandtwo(2) members by the president of the Academy annually. b. Thelengthofeachtermshallbethree(3)years. c. Eachmembermayservefornomorethanthree(3)consecutiveterms.

2. TheLongTermPlanningCommitteeshallannuallyelectitsownchairfromamong its members.


120

6.11. MEMBERSHIP COMMITTEE

6.11.1. COMPOSITION ThecompositionoftheMembershipCommitteeissetforthinArticleV.,Section1,b. oftheAAFSBylaws. TheMembershipCommitteeshallconsistofthecurrentchairandsecretaryofeach sectionoftheAcademy.ThechairofthecommitteeshallbetheSecretaryofthe Academy. ThecommitteeshallactasadvisorstotheBoardofDirectorsoftheAAFSonissues of membership policies.

6.11.2. MEETINGS Themeetingsofthiscommitteeshallbeheldatthecallofthechairofthecommittee andrecommendationsregardingmembershippoliciesshallbemadetotheBoardof DirectorsattheannualmeetingoftheAAFS.


121

6.12. NOMINATING COMMITTEE

6.12.1. COMPOSITION TheNominatingCommitteeiscomposedofallimmediatepastchairsofeachofthe AAFSsectionsandthecurrentoutgoingpresidentandthetwo(2)mostrecentpast presidentswillingtoserve.Thecurrentoutgoingpresidentshallserveaschairofthe NominatingCommittee.Thechairshallvoteonlytobreakatie.

6.12.2. MEETINGS TheNominatingCommitteeinitiallywillmeetontheFridayaftertheelectionsare heldattheannualmeeting.Subsequentmeetings,ifrequired,willbesetbythe membersofthecommitteeandallmemberswillbenotifiedinadvance.

6.12.3. NOMINATION PROCEDURES

6.12.3.1. KeyDates 1. February—Thecommitteeshallmeetduringtheannualmeeting.Itsobjectives aretoreviewthenominatingprocess,toestablishitsnominationcriteria,to decideuponthenumberofcandidatesforeachoffice,andtodiscusspotential candidates. 2. Mid-April—Thecommitteeshallhaveidentifiedallpotentialcandidatesfor eachofficealongwithacurrentCVforeachcandidate. 3. May1—Afulllistingofallproposednomineesshallbeforwardedtothe committeemembers. 4. June1—BallotsshallbereturnedtotheAAFSoffice. 5. June15—TheNominatingCommitteereportshallbeprovidedtotheAAFS Secretary. 6. August1—TheNominatingCommitteereportshallbeprovidedtotheAAFS membership. 7. September1—NominationsbypetitionshallbedeliveredtotheNominating Committee. 8. November1—Asecondreport,includingbiographiesofnominees,shallbe providedtotheAAFSmembership.

6.12.3.2. CriteriaforNominations General Thenominationreportshouldprovideforastrongmanagementteam, experiencedintheoperationoftheAAFS,withrepresentationfromasmany sectionsaspossible.Considerationshallbegiventothesectionrotationofthe officeofpresident. Specific (1)ManagementexperienceinAAFS-wideaffairs, (2) Long-termparticipationinAAFSfunctions,


122

(3) Arecordoftimely,effective,andefficientaccomplishmentofAAFS responsibilities, (4)Demonstratedleadershipskills, (5) Awillingnesstoserve,and (6) Managementexperienceinotherprofessionalsocieties.

6.12.3.3. NominationbyCommittee MembersoftheNominatingCommitteeshallmakerecommendationsfor nominationsfortheelectedAAFSofficepositions.

6.12.3.4. NominationsbyPetition InaccordancewiththeAAFSBylawsArticleV.,Section1,c.4.(b),nominations foranyelectedofficeoftheAAFSmaybemadebypetitionsdeliveredtothe NominatingCommitteeincareoftheAAFSofficenolaterthanSeptember1. Nominationpetitionsshouldstatethenameofthenominee,theofficesought, acertificatestatingthatthecandidateisaFellowingoodstanding,andthe signaturesandprintednamesof50FellowsorMemberseligibletovoteat Academyelections. 6.12.3.5. NominationsfromtheFloor TheAAFSBylaws,ArticleV.,Section1,c.6.allowsfornominationsfromthefloor duringtheannualbusinessmeeting.

6.12.4. ELECTION PROCEDURES

6.12.4.1. Fair“Electioneering”Guidelines Everyeffortmustbemadetoassurethatelectioneeringisfair,equitable,and honorable.Anyviolationofanacceptedelectionpolicy,procedure,orcode maybeconsideredunethicalconduct.Dishonestcandidaterepresentationor denigrationofanothercandidatemaybeconsideredaviolationoftheAcademy’s CodeofEthicsandConduct.Thefollowingguidelinesshallbefollowed: A. AllcandidatesshallhaveequalaccesstoAcademypublicationsinmatters dealingwithcandidacyandelectoralprocesses. B. IfelectionactivitiesoccuroutsidetheAcademymeetings,theactivitymustbe totallyfundedbythecandidateorhisorhersupporters.Anyelectionpublicity inpublicationsotherthanAcademypublicationsmustbetotallyfundedbythe candidate or his or her supporters. C. Fundraisingcommitteesandseekingcorporatesponsorshipisprohibited. D. Candidatesareprohibitedfromusingresourcesotherthanpersonalfundsand thosepersonallygeneratedfromindividualcontributionsof$100orless.Each candidateshallkeepaccuraterecordsofallpersonalfundsappliedtothe electionprocessandcontributionsacceptedfromindividualsduringthe electoralprocess.Suchrecordsofexpendituresandcontributionsshallbe subjecttoreviewbytheAcademy.Ifanycampaignfundsarenotusedduring


123

theelectionprocess,everyreasonableeffortshallbemadetoreturnunused fundstothedonor.Ifthisisnotreasonablypossible,thefundsshallbe donatedtoanyappropriateorganization(i.e.,theForensicSciences Foundation).Thedonationofunusedfundsshallnotbemadeinthename ofthecandidateinwhosesupporttheyweredonated. E. Candidatesshallnotintentionallymakeanyunfavorableoruntruthful comments about their opponents. F. SincetheAcademypublishesareportonthecandidates,includingbiographies andphotos,anddistributesittotheAcademymembership,“massmailings” areprohibited.However,ifacandidatewishestosendpersonallettersto membersregardinghisorhercandidacy,“platform,”relevantissues,and qualifications,suchshallbepersonallysignedandsentbythecandidate. Rubberstampandelectronicreproductionofthecandidate’ssignatureis prohibited on such mailings. Telephone calls and informal contacts are not restricted.Candidatesshallnotuseanylocal,state,orfederalgovernment, lawenforcementagency,oruniversityletterheadpaperfortheircandidacy communications. 6.12.4.2. ScheduleofEvents The deadline for the biographies and photos of the nominees to be sent to the membershipisNovember1.Theelectionofthenomineeswillbeheldin accordancewiththeAAFSBylawsattheannualbusinessmeetingofthe members. 6.12.4.3. ContestedElections Inthecaseofacontestedelection,whetherbynominationbypetitionor nominationfromthefloorduringtheAnnualBusinessMeetingoftheMembers, thePresidentshallallowtwo(2)individualstospeakforamaximumofthree(3) minuteseachonbehalfofeachnominee.Eachnomineeinacontestedelection mayspeakonhisorherownbehalfforamaximumoffive(5)minutes.This processwillbefollowedbyawrittenballotoftheeligiblevotingmembership (Members,Fellows,RetiredMembers,RetiredFellows).Theballotswillbe collectedandcountedbytellersdesignatedinadvancebythepresident.Following thecount,thepresidentwillofficiallyannouncetheoutcomeoftheelection duringtheannualbusinessmeetingofthemembers.


124

6.13. PAST PRESIDENTS COUNCIL (PPC) 6.13.1. ACTIVITIES TheAAFSPastPresidentsCouncilprovidesaformalmechanismwithintheAcademy wherebythevoices,opinions,andconcernsofPastAcademyPresidentscanbeheard onmattersofimporttotheAcademy.TheroleofthePastPresidentsCouncilisto advisethepresidentonissuesofsignificancetotheAcademy,includingbutnotlimited to:awardnominationsandmattersofAcademyhistory,policy,advocacy,andfuture legacy. ThePastPresidentsCouncilalsoprovidesanopportunityforcontinuityofleadership vision,toensurethatprojectsandinitiativesstartedduringapresident’stenureare seenthroughtotheirappropriateconclusionwherepossible. Aspartoftheiractivitieseachyear,thePPCwillbestowoneoftheAcademy’smost prestigiousawards,theAAFSPastPresidentsCouncilAwardforOutstandingEarly CareerAchievementinForensicScience.

6.13.2. COMPOSITION TheCouncilshallincludeallpastpresidentswhowishtobeinvolved.Theimmediate pastpresidentservesaschairofthePPCandasaliaisonbetweenthePPCandthe AAFSPresidentandBoardofDirectors.

6.13.3. MEETINGS TheAAFSPastPresidentsCouncilmeetsannuallyinconjunctionwiththePast PresidentsLuncheonattheAAFSMeetingandelectronicallythereafterasneeded.

6.13.4. PAST PRESIDENTS COUNCIL AWARD FOR OUTSTANDING EARLY CAREER ACHIEVEMENT IN FORENSIC SCIENCE A. PURPOSE Torecognizeoutstandingcontributionstoforensicscienceresearch,education, and/orpracticeduringtherecipient’searlyprofessionalcareer.

B. CRITERIA 1. TherecipientshallbeanAssociateMember,Member,orFellowofthe AAFS. 2. TherecipientshallhavebeeneligibleforthestatusofAssociateMember oftheAcademynomorethanten(10)yearspriortotheirnomination. 3. Therecipientshallhavedemonstratedbothleadershipandoutstanding achievementthroughcontributionsthathaveservedtoadvanceforensic scienceanditsapplicationtothelegalsysteminamannerthatpromotes professionalism,integrity,competency,education,research,practice,and collaboration.


125

C. NOMINATINGPROCEDURE CandidatesmustbenominatedbyaFellowoftheAcademy.Allnominations mustbesubmittedtotheAAFSAdministrativeOfficenolaterthanApril15 withaletterofnominationdetailingthecandidate’saccomplishmentsandthe reasonsshe/heisdeservingofthisAcademy-widerecognition,togetherwith acurrentcopyofthenominee’scurriculumvita,andanyrelevantsupporting documentation(e.g.,aseminalpublication,aninnovativecoursesyllabusor textbook,asignificantcontributiontotheAAFSprogramsuchasorganizinga workshoporinterdisciplinarypanel).

D. SELECTIONPROCESS Eachsection’sofficerswillreviewallcandidatesnominatedfromtheirsection, andwillthenselecttheone(1)mostqualifiedcandidatetorepresenttheir section.Thesectionchairwillthenforwardthatcandidate’snomination packagetothePastPresidentsCouncilChairforconsiderationnolaterthan June1. ThechairofthePastPresidentsCouncilwillserveaschairofthePPCAward Committeeandshalldesignateuptofive(5)additionalpastAcademy presidentstoreviewtheapplicationsandproposeanomineefortheExecutive Committee’sconsiderationatitsmid-yearmeeting.Intheeventofatie,the nomineewillbechosenbythechairofthePPC.

E. AWARDPRESENTATION TheawardwillbepresentedbythechairofthePastPresidentsCouncilatthe annualbusinessmeetingoftheAAFS. F. THEAWARD Theawardshallconsistofacheckfor$1,000andanappropriatecommem- orativeplaquetobepreparedbytheAcademystaff. Inaddition,theexpenseoftherecipient’sattendanceattheannualmeeting wheretheawardispresentedshallbepaidbytheAcademy,including registration,coachairfare,lodgingwhileinattendanceattheannualmeeting nottoexceedfive(5)nights,andupto$75perdiem.


126

6.14. POLICY AND PROCEDURE COMMITTEE

ThiscommitteeshallberesponsibleformaintainingtheBoardofDirectorsPolicy and Procedure ManualandshallserveasadvisorstotheBoardofDirectorsonsuchpolicy andproceduremattersasmaybeassignedtoit.PolicydecisionsmadebytheBoard ofDirectorsandtheExecutiveCommitteeduringmeetingsaretobeincludedinthe BoardofDirectorsPolicy and Procedure Manual.WiththeexceptionoftheFEPAC Policies & Procedure Manual(RE:Section6.11.,paragraph4),thecommitteeisalso responsibleforcoordinatingchangestootherpolicyandproceduremanualsthat mustbeapprovedbytheBoard. 1. ThePolicyandProcedureCommitteeshallbecomposedasfollows: a. Five(5)membersappointedbytheBoardofDirectorsfromamongthe AcademyFellows.TheBoardofDirectorswillappointone(1)newmember annually.TheBoardwillalsoappointadditionalindividualsasrequiredtofill unexpectedvacancies. b. Eachmembermayservefornomorethanone(1)five-yearterm. c. TheExecutiveDirectoroftheAcademyservesasanexofficiomemberofthe committeeandensuresthatallproposedchangestopolicyandprocedure manualsundercontroloftheBoardofDirectorsarereviewedbythe committee,beforethemanualsareupdated.Thisincludeschangesmade duringBoardmeetings. d. TheAAFSstaffsupportsthecommitteebyupdatingpolicyandprocedure manualsunderthecontroloftheBoardofDirectorsandpublishingthem,so thatthechangescanbeapprovedbytheBoardandmanualsdistributed duringtheAAFSannualmeetinginFebruary. e. ThePolicyandProcedureCommitteeshallannuallyelectitsownchairfrom among its members. 2. CommitteeProcess: a. InAprilofeachyear,thecommitteewillsendoutanoticetoallsection officerscallingforthemtosubmitproposedchangestothesectionsinthe BoardofDirectorsPolicy and Procedure Manual that pertain to their respectivesections.Thenoticeshouldincludeareminderthatallproposed changesmustbesenttotheExecutiveDirectoroftheAcademy,soastoarrive nolaterthanOctober15. b. Thecommitteewillalsosendnotices,similartothosesenttothesection officers,totheeditor-in-chiefoftheJournal of Forensic Sciences, and the chairoftheForensicSciencesFoundation,callingforthemtosubmitproposed changestothemanualsunderwhichtheircommitteesoperate.These individualswillalsoberemindedthattheirproposedchangesshouldbe senttotheExecutiveDirectoroftheAcademysoastoarrivenolaterthan October15. c. Thecommitteechairwillprepareaninterimreportoncommitteeactivityfor theBoardofDirectorsExecutiveCommitteeeachyearwhenitconvenesinthe summer. d. Thecommitteechairwillprepareanannualreportoncommitteeactivityfor theBoardofDirectorseachyearwhenitconvenesinFebruary.


127

6.15. PROGRAM COMMITTEE 6.15.1. COMPOSITION AllProgramCommitteeChairsmusthavethestatusofAssociateMemberorhigher. StudentAffiliatesandTraineeAffiliatesarenoteligibletoserve.Thisdoesnotapply tothepositionofco-chair.Thecommitteeconsistsofthefollowingpositions: 1. Chair(appointedbythePresident-Elect) 2. Co-Chair(optional,appointedbythePresident-Elect) 3. PlenarySessionChair(optional,appointedbythePresident-Elect) 4. WorkshopsChair(appointedbythePresident-Elect) 5. BreakfastSeminarsChair(appointedbythePresident-Elect) 6. PosterSessionsChair(appointedbythePresident-Elect) 7. LastWordSocietyChair(appointedbythePresident-Elect) 8. StudentAcademyChair(appointedbythePresident-Elect) 9. InterdisciplinarySymposiumontheUseofForensicSciencesChair(appointedby thePresident-Elect) 10. LocalArrangementsChair(appointedbythePresident-Elect) 11. LuncheonSessionsChair(appointedbythePresident-Elect) 12. BringYourOwnSlidesChair(appointedbythePresident-Elect) 13. SectionProgramChairs(electedorappointedbytheirsections)

6.15.2. PROGRAM CHAIR JOB DESCRIPTION TheProgramChairisresponsiblefortheentiretechnicalprogram.Thisindividual worksverycloselywiththeAAFSstaffandmustcoordinateallactionsanddecisions withthestaff.Thedutiesareprimarilythatofacoordinatorandtroubleshooter. Theactualpreparationoftheprogramisaccomplishedbythevariouscommittee membersandtheAAFSstaff.

6.15.3. DUTIES OF THE PROGRAM CHAIR ThefollowingisalistofthedutiesexpectedoftheProgramChair: 1. Meetwiththeincomingsectionprogramchairspriortotheendoftheannual meeting. 2. Correspondwiththeentirecommitteebymid-Marchadvisingthemofthe abstract deadline. 3. Maintaincontactwiththeplenaryandworkshopcommitteememberstoensure thattheprogramisunderway. 4. Haveafirmprogrambymid-MaytoearlyJune. 5. Reviewabstractsinordertoidentifypossiblebreakfastseminarandluncheon session topics. 6. CorrespondwithcommitteemembersbeforeAugusttoencouragethemtoset theprogramandtoreturnittotheAAFSstaff.Haveaprogramwelldefinedand finalizedbymid-September/earlyOctoberincludingallbreakfastseminars, luncheonsessions,workshops,andscientificsessions. 7. Establishneedsforassistanceatthemeetingsbycoordinatingpersonnelneeds withlocalarrangementscommittee.ThisshouldbefinalizedbyDecember. 8. CoordinatewithAAFSstaffcontinually.


128

9. Duringthemeeting,ensurethattheprogramisrunningassmoothlyandas professionally as possible. 10. Monitortheannualmeetingprogramperformancecontinually.

AswithanyotherfunctionintheAAFS,thevastmajorityoftheworkfallsontheAAFS staff.TheProgramChairistheretotroubleshootproblemsandtomakedecisions whenproblemsariseorwhenchoiceshavetobemade.TheProgramChairshould atalltimesbeincontactwiththeAAFSPresidentandstafftoensurethatallthe partiesareawareofplansandprogresswiththeprogram.

6.15.4. LOCAL ARRANGEMENTS COMMITTEE AND CHAIR ThedutiesoftheLocalArrangementsCommitteeandChairareasfollows: 1. ToassisttheAAFSExecutiveDirectorandstaffwithon-sitearrangements. 2. ToassisttheProgramCommitteewithspecificprogrammingrequirements (e.g.,localarrangementsandrequirementsforworkshops,seminars). 3. ToassistthemeetingplannerbydevelopinginterestingadjunctactivitiesforAAFS membersandinvitedguests. 4. Tocontactlocalofficialsandcivicorganizationsforsupportactivitiesorprogram participation. 5. Tocontactlocalbusinessorindustrialorganizationsforpossibleprogramsupport. 6. Toassistthemeetingplanner,ifnecessary,withtoursortourgroups.


129

6.16. PUBLICATIONS 6.16.1. EDITORIAL BOARD ThemembersoftheEditorialBoardaresetforthinArticleV.,Section1e.ofthe AAFSBylaws: ThisbodyisresponsiblefortheofficialpublicationoftheAAFS,theJournal of Forensic Sciences.TheEditorialBoardshallbecomposedofmembersoftheAAFSwhohave been recommended by the JournalEditor-in-ChiefandapprovedbytheBoardof Directors. Theirtenureisforaperiodoffive(5)yearsandmayberenewedforadditionalfive(5) -yearperiodsbytheBoardofDirectors. The JournalEditor-in-ChiefshallbeappointedbytheBoardofDirectorsandshall serveatthepleasureoftheBoard.TheEditor-in-ChiefshallserveasChairofthe EditorialBoard. TheEditorialBoardwillmaintainandoperateinaccordancewithaPolicy and Procedure ManualapprovedbytheBoardofDirectors.

6.16.2. JOURNAL OF FORENSIC SCIENCES The Journal of Forensic Sciencesistheofficialbi-monthlypublicationoftheAAFS.Itis devotedtothepublicationoforiginalinvestigations,observations,scholarlyinquiries, andreviewsinthevariousbranchesoftheforensicsciences.

6.16.3. ACADEMY NEWSFEED The Academy NewsfeedistheofficialnewsletteroftheAAFS.Itispublishedbythe AAFSstaffandisavailableontheAAFSwebsite. TheviewsandopinionsexpressedinthearticlescontainedintheAcademy Newsfeed arethoseoftheidentifiedauthorsanddonotnecessarilyreflecttheofficialpolicyor positionoftheAcademy.(BoardofDirectors,February23,2013) EveryreferencetoAcademy News,Academynewsletter,ornewsletterinthisManual shall be understood to include the Academy Newsfeed. Anyactionrequiredtobeaccomplishedthroughpublicationordistributionmaybe satisfiedbydistributionthroughtheAcademy NewsfeedorpublicationontheAAFS website.

6.16.4. FORENSIC SCIENCE IN FOCUS BOOK SERIES COMMITTEE

6.16.4.1. Purpose TheForensicScienceinFocusBookSeriesCommitteeischargedwiththe responsibilityofpublishingbooksthathighlighttheAcademy,itsmembers, itsactivities,andareotherwiseintheinterestoftheAcademy.Thecommittee shallpromotetheglobalmembershipoftheAcademyanditsinterestsinnew research,scholarship,andpublicationintheforensicsciences.


130

6.16.4.2. Composition TheForensicScienceinFocusBookSeriesCommitteeiscomposedofa chairandfive(5)members,allofwhomaretobeAcademyFellowsfrom differentsectionsoftheAcademy. A. Chair TheChairshallserveforatermofthree(3)yearsandmaybe re-appointedtwicewithamaximumofnine(9)yearsofservice.The AAFSPresidentshallappointorre-appointtheChairasneeded.TheChair shallactasthebookserieseditor.However,aretiredChairmaycontinue toserveonbookprojectsthathe/shestarted. B. Membersservethree-yearstaggeredtermsandareappointedbythe Chairasneededandmaybere-appointedtwicewithamaximumofnine(9) yearsofservice.

6.16.4.3. Publisher Thechairshallnegotiatecontractualtermswiththepublisheronanannual basis.TheAAFSExecutiveDirectorshallreview,approve,andsignwritten agreementsandalldocumentationneededonbehalfoftheAcademy.The OfficersandtheBoardofDirectorsshallbeinformedoftheagreedterms.

6.16.4.4. Branding Publishedbooksshallbeaco-brandoftheAcademyandthepublisher.The Academylogoshallappearonthecoverofthebook.

6.16.4.5. Ownership,Rights,andInterests Allownership,rights,andinterestsnotvestedinthepublishershallbe vestedintheAcademy.

6.16.4.6. ConflictsofInterest ThechairandmembersoftheBookCommitteeshallhavenofinancial interestinthepublisheroritssubsidiaries.Authorsshallhavenodirect financialorotherinterestassociatedwiththeauthoredbook,otherthan booksales.

6.16.4.7. ProfitSharing Allrevenues/royaltiesarereceivedbytheAcademyforpublishedbooks. However,theauthor(s)ofeachbookshalldeterminetheunitwithinor associatedwiththeAcademythattherevenues/royaltiesareassigned.

6.16.4.8. DisputeResolution ThechairandtheAAFSExecutiveDirectorshallresolvealldisputesrelatingtothe authors,bookeditors,andthepublisher.


131

6.17. YOUNG FORENSIC SCIENTISTS FORUM

6.17.1. COMPOSITION TheYoungForensicScientistsForumCommittee(YFSF)shallbecomposedoffive(5) members,appointedbytheBoardofDirectors,whoareStudentAffiliates,Trainee Affiliates,orAssociateMembersoftheAAFS.ThechairoftheYFSFshallbeappointed annuallybytheAAFSPresidentfromthemembersofthecommittee.

6.17.2. PURPOSE TheYFSFisdedicatedtotheeducation,enrichment,anddevelopmentofemerging forensicscientistsandfutureleadersinthefield.TheYFSFprovidesanavenueforthe newforensicscientiststointeractwithandbecomeapartoftheestablishedforensic science community.

6.17.3. ACTIVITIES

6.17.3.1. AcademicSession TheYFSFshallcoordinateanacademicsessionfortheAAFSannualmeeting. Theacademicsessionshallconsistofpresentationsbyvariousmembersofthe forensicsciencecommunityconsistentwiththethemeofthemeeting.The sessionwillbescheduledinconsultationwiththeAAFSProgramCommittee ChairsandthePresident.

6.17.3.2. OtherSessions TheYFSFshallcoordinateanyotheractivitiesorsessionsfortheannualmeeting asrequestedbytheAAFSPresident.

6.17.4. AWARD CRITERIA TheYFSFFounder’sAwardshallbeawardedbytheYFSFtoamemberoftheAAFSor amemberoftheAAFSstaffwhohasexhibitedadedicationtotheeducation, enrichment,anddevelopmentofemergingforensicscientists,andwhohasshowna considerableamountofdedicationtotheassistanceofemergingforensicscientists andthefutureleadersofthefield.TheYFSFFounder’sAwardwillbepresentedatthe AAFSannualmeeting.

Policy and Procedure Manual Section 7. Section Activities

132

7. SECTION ACTIVITIES

7.1. SECTION OFFICERS’ MANUAL

7.1.1. INTRODUCTION ThematerialcontainedinthissectionoftheManualistheproductoftheobserved actionsofseveralcadresofAAFSSectionOfficers.AsoutlinedintheManagement oftheAcademychart(1.2.2.),itistheresponsibilityofthesectionchairtoadvise thesection’sBoardrepresentativeofanysectionconcernsordesiredactions.In accordancewithcitation1.4.4.2.B.,sectionsmaynotmakeanypublicstatements (oroutreach)thatmayappeartorepresenttheAAFS.Sectionsmustuseofficial AAFSmethodsofcommunicationwithitsmembership–AcademyNewsfeed, staff-generatedemailblasts,surveys,andstaff-maintainedsocialmedia.Noparticular leadershiptechniquesororganizationalphilosophiesarereflectedhere.Rather,this containsinformationastowhatneedstobedonebysectionofficers.Theprimary sourcesfortheinformationcontainedinthechaptersthatfollowinclude:theAAFS Bylaws,policystatementsestablished,fromtimetotime,bytheExecutiveCommittee; commonpracticesbysectionofficers;annualmeetingProgram Planner’s Guide;and Membership Committee Procedure Manual.Howtheseresponsibilitiesarecarriedout isamatterofindividualpreferenceandcollectiveagreementbysectionofficers. Therearenohardandfastrulesfortheexecutionofassignedresponsibilities.Insome instances,sectionofficershaveestablishedfiniterolesastoeachsectionofficer’s duties.Inothercases,theofficershaveoperatedasacommittee(i.e.,whoeverwas availableaccomplishedthetaskinquestion).

7.1.2. REFERENCES I. AAFSBylaws,ArticleVI.,SectionsoftheAcademy Thisisthebasicauthorityforthecreationofsectionbusiness.Germanetosection officers,thekeypointsofthearticleare: A. ThechairandsecretarymustholdtherankofFellow.Ifa“Member”will becomea“Fellow”atthatyear’sAAFSannualbusinessmeeting,the “Member”mayrunforsectionoffice. B. Thetermofofficeforthesectionofficerisone(1)yearbeginningatthe conclusionoftheAAFSannualmeetingatwhichelected. C. Officersmaybere-electedtotheirrespectiveofficesunlessspecifiedtothe contraryintheirsectionrules. D. Sectionofficersareannouncedattheannualbusinessmeeting. E. Sectioncommitteesmaybeformed. F. Allsectionmembersmayregisterandattendtheannualsectionbusiness meetingbutonlyMembersandFellowsmayvote.(Membersshallnotvoteon mattersconcerningtheirownpromotion.)TheFellowandMemberribbons weredesignedforeasyidentificationinvotingsituations. G. Nominationsforsectionofficersmaybemadefromthefloor.(ANominating Committeemayalsobeused.)


133

H. Eachsectionisallocated,foritsownuse,upto10%oftheanticipatedannual duesfrommembersofthatsection.SectionfinancingisthesubjectofChapter 4inthisManual. I. NewsectionsmaybecreatedbypetitionoftheBoardconsistingofatleast thirty(30)AAFSmemberswhoarewillingtobecomemembersofthatsection. Ofthe30members,atleastfive(5)mustbeFellowswhoarewillingtoserve assectionofficers. II. AAFSBylaws,ArticleV.,Committees A. MEMBERSHIPCOMMITTEE.Thechairandthesecretaryofeachsectionare membersoftheMembershipCommittee.Thechairofthecommitteeisthe VicePresidentoftheAAFSappointedbythePresident.Thecommittee recommendstotheExecutiveCommitteeindividualsforinitialmembershipin theAAFSandforsubsequentpromotionaswellasothermattersassignedby theExecutiveCommittee.Fordetailsconcerningmembership,refertothe Membership Committee Procedure Manual. B. NOMINATINGCOMMITTEE.Eachimmediatepastsectionchairisamemberof theAAFSNominatingCommittee.Alsomembersarethree(3)Fellowselected bytheBoardofDirectors,one(1)ofwhomshallserveaschair.Thenamesof NominatingCommitteenomineesmustbereceivedbytheAAFS(Secretary, President,staff)byJune15.Thereportofthecommitteeshallbeprovidedto themembershipbyAugust1.NominationsforanyelectedofficeoftheAAFS maybemadebypetitionsdeliveredtotheNominatingCommitteeby September1.AsecondreportoftheNominatingCommitteelistingall nomineesforelectiontoeachofficeshallbeprovidedtothemembershipby November1.Nominationsmaybemadefromthefloorattheannualbusiness meeting. C. PROGRAMCOMMITTEE.TheAAFSProgramCommitteeiscomposedofthe sectionprogramchairs.TheAAFSPresident-Electappointsachairand assistantstosupervisetheportionsoftheprogramthatincludeplenary session,jointsessions,workshops,seminars,andlocalarrangements.The AAFSProgramCommitteecommencesitsworkduringthelastdaysofthe annualmeeting.Atthattime,thethemeisannouncedforthenextmeeting and the Program Planner’s Guideisdistributedanddiscussed.Thenamesof thesectionprogramchairsareannouncedattheAAFSannualbusiness meeting,aswellasthesectionofficers.

7.1.3. SCHEDULE OF ACTIVITIES/DATES/DEADLINES I. ANNUALMEETING–IMPORTANTDATES A. Sectionofficers,byvirtueoftheirresponsibilitiesasmembersofavarietyof committees,arebusypeopleattheannualmeeting.Thisportionofthe Manualisintendedtoaidinschedulingactivities. B. ScheduledMeetings Tuesday: OutgoingProgramCommitteeMeetingtobeattendedby currentprogramcommitteemembers. Tuesday: MembershipCommitteeLuncheontobeattendedbycurrent sectionchairandsecretary.


134

Tuesday: WelcomingReceptiontobeattendedbycurrentsectionchair, secretary,andprogramcommitteemembers. Wednesday:ContinuingEducationCommitteetobeattendedbycurrent committeemembers(sectionchairandsecretaryandsection programchairs). Wednesday:PlenarySessiontobeattendedbycurrentsectionchairand secretaryandprogramcommitteemembers. Wednesday:AnnualSectionBusinessMeetingtobeattendedbycurrent sectionchairandsecretaryandprogramcommitteemembers. Wednesday:AAFSAnnualBusinessMeetingtobeattendedbycurrentsection chairandsecretaryandprogramcommitteemembers,aswell asthenewlyelectedsectionchairandsecretaryandprogram committeemembers. Thursday: Academy-WideReceptiontobeattendedbycurrentsection chairandsecretaryandprogramcommitteemembers. Friday: AAFSSectionOfficersMeetingtobeattendedbynewlyelected sectionchairandsecretary. Friday: AAFSProgramCommitteeMeetingtobeattendedbynewly electedprogramcommitteemembers. C. OtherFunctions Separateinvitationscanbeanticipatedforvariousfunctionsthatmaynotbe scheduledeveryyear(i.e.,thePresident’sReception,sectionreceptions,etc.).

7.1.4. SECTION AWARDS General Theauthorityforallmattersrelatingtosectionawardsrestswitheachsection. Thisincludesdecisionsrelatedtoawardselectioncriteria,design,purchase,and presentation. Deadlines Ifsectionsdesiretohavestaffassistanceinthedesignandpurchaseoftheirawards, thespecificrequirementsmustbegiventothestaffbySeptember1.Thenamesof allrecipientsmustalsobemadeavailabletothestaffbySeptember15forinclusion invariousannualmeetingpublications. AwardPresentation Thesectionsmaypresentawardsduringtheannualsectionbusinessmeetings.The AAFSrequeststhatimmediatelythereafter,theawardrecipientsattendtheAAFS annualbusinessmeetingwiththeirplaques(thus,theentireAAFScanhonorthe sectionawardwinners). PhotographicCoverage WillbeprovidedbytheAAFS.

7.1.4.1. AnthropologySection Six(6)awardsexistwithintheAnthropologySection:(1)theT.DaleStewart Award,(2)theJ.LawrenceAngelForensicAnthropologyStudentPaperAward, (3)theEllisR.KerleyResearchAward(inassociationwithTheEllisR.Kerley


135

ForensicSciencesFoundation,hereafterKerleyFoundation),(4)theOutstanding MentorshipAward,(5)theDiversityandInclusionTravelAward,and(6)the AnthropologySectionServiceAward. I. TheT.DaleStewartAwardisanawardpresentedtoacurrent,former,or retiredmember,posthumouslyifdesired,ofthesectionforoutstanding contributionstothefieldofforensicphysicalanthropology.Theawardmaybe presentedeachyear,butthatisnotrequired.Nominationsaremadebymail tothesectionofficerspriortoanannounceddate.Thenominationswillbe forwardedtotheT.DaleStewartAwardCommittee(appointedbythe sectionchairandcomposedofthree(3)formerrecipientsoftheaward). Thiscommitteemayselectone(1)ofthenominatedmemberstoreceive theaward.

II. TheJ.LawrenceAngelForensicAnthropologyStudentPaperAwardisawarded eachyeartotheAnthropologySectionstudentorstudentswhopresentthe bestpaperattheannualmeeting.Theawardconsistsofanofficialcertificate andamonetaryprizesetbythesectionchairandispresentedtothelead author.Selectionismadebyacommitteewhosechairisappointedbythe sectionchair.ThecommitteeconsistsofaminimumoftwoAnthropology sectionmembersinadditiontothechair. CompetitionGuidelines A. Eligibility: 1. Onlystudentswhoarematriculatedinananthropologyprogramatthe timeofthepapersubmissionareeligibleforthecompetition.Incaseof multipleauthors,allauthorsmustsatisfythisrequirement. 2. Students(includingallco-authorsofapaper)mustholdmembership intheAnthropologySectionoftheAmericanAcademyofForensic Sciencesatthetimethescientificpresentationisgiven.Studentswho donotholdmembershipatthetimeofabstractsubmissionmust submitanapplicationformembershipconcurrentlywiththeirabstract submission. 3. Theauthor(s)ofthepresentationmustbeastudent(s)asdefined above.Papersorpostersco-authoredbyfacultyorothernon-students arenoteligibleunderanycircumstance. B. Requirements: 1. AbstractsaretobesubmittedontheofficialAmericanAcademyof ForensicSciencesformbytheofficialdeadline.Abstractswillbe acceptedorrejectedforpresentationbytheAnthropologySection ProgramChair. 2. Thestudent(s)mustnotifythesectionprogramchairatthetimethe abstractissubmittedthatthepresentationwillbeenteredintheJ. LawrenceAngelStudentAwardcompetition.Theprogramchairwill notifythecommitteechairwhointurnwilldetermineeligibilityofthe author(s).


136

3. Forbothpodiumandposterpresentations,oneelectroniccopyofa completemanuscriptmustbesenttotheJ.LawrenceAngelStudent AwardCommitteeChairviaemailorpostmarkednolaterthan January15.Acompletemanuscriptconsistsoftext,figuresor illustrations,andbibliography. 4. Thecommitteedoesnotacceptsubmissionsofdisserations,theses,or otherlargerworksbeyondabbreviatedversionsthatrepresenta reasonablefacsimileofaconferencepapermanuscript. 5. Theauthor,oratleastoneoftheauthorsinaco-authoredpresentation, mustpresentthepaperorposterinpersonattheAmericanAcademy ofForensicSciencesscientificmeeting. C. JudgingCriteria: 1. Thequalityandcontentofthemanuscriptandthepresentation; 2. Thegeneralorganizationandformatincludingaclearstatementof hypothesis; 3. Clarityofpresentation(useofvisuals,easeofinformationextraction, diction,completionwithinallottedtime,etc.); 4. Correctapplicationandexplanationsofappropriatestatisticalmethods; 5. Theapplication/relevanceoftheresearchtoforensicanthropological practice;and 6. Theabilityofthepresentingauthor(s)toanswerquestionsaboutthe research(bothpodiumandposterpresentersareexpectedtoremain availabletothecommitteememberstoansweranyquestions). 7. Specialconsiderationwillbeawardedfororiginalandcreativeresearch thatfurthersthegoalsofforensicanthropology. 8. Pleasenotethatthecommittee’sdecisionregardingthewinning presentationisfinalandthatthereisnoappealprocess. D. ResultsofCompetition: 1.TheresultsofthecompetitionwillbeannouncedontheAcademy Newsfeed followingtheannualmeeting.Eachparticipantwillreceive anotificationoftheresultsfromthecommitteechair. 2. Thewinner(s)willbeofficiallyrecognizedatthefollowingyear’s AnthropologySectionbusinessmeetingatwhichtimethewinner(s) willreceiveanofficialframedcertificateandamonetaryaward.The winner(s)alsowillberecognizedagainattheAcademy’sannual businessmeetingfollowingtheAnthropologySection’sbusiness meeting. 3. Whileencouragedtoattendthefollowingyear’sAmericanAcademy ofForensicSciencesAnnualScientificMeeting,applicantsarenot requiredtodosotoparticipateinthecurrentyear’sJ.LawrenceAngel ForensicAnthropologyStudentPaperAwardcompetition.

III.ThepurposeofTheEllisR.Kerley(ERK)ResearchAwardistorecognize excellenceinthecontinuingefforttoresearchanddevelopmethodsinForensic Anthropology.TheawardconsistsofaplaquefromtheAnthropologySection andacashaward($250)fromtheKerleyFoundation.Selectionismadebythe


137

FoundationBoardmembersandthesectionchair,whoisconsideredarotating member. A. Eligibility: 1. Applicationforthisawardisinitiatedbynormalabstractsubmissionto theAAFSincludingthenormaldeadlinesandprocesses.Candidates mustbeAAFSTraineeAffiliates,AssociateMembers,Members,or FellowsoftheAnthropologySection. 2. Incaseofabstractswithmultipleauthors,thefirst(lead)authormust satisfythemembershipstatusrequirement. B. Requirements: 1. AbstractsaretobesubmittedusingtheofficialAmericanAcademyof ForensicSciencesformbytheofficialdeadline.Duringthesubmission process,thesubmittingauthor(s)mustindicatethatthepaperor posteristobeconsideredfortheERKResearchAward. 2.AbstractsacceptedforpresentationbytheAnthropologySection ProgramChairwillbeforwardedelectronicallytotheEllisR.Kerley FoundationSecretary,alongwithinformationregardingcurrent membershipstatus,whointurnwillconfirmtheeligibilityofthefirst (lead)author.DocumentsshouldbesentnolaterthanJanuary15. 3. Theawardisattributedtothefirstauthor,regardlessofwhopresents theresearchattheAmericanAcademyofForensicSciencesAnnual ScientificMeeting. C. JudgingCriteria: 1. Thequalityandcontentoftheabstract; 2. Theoriginality,creativity,andinnovationoftheresearchdesign; 3. Significancetothefieldand/orpotentialimpactonthepracticesof forensicanthropology,withpreferencetonewmethodsand developmentsinthefieldofforensicanthropology;and 4. TheFoundation’sdecisionregardingthewinningabstractisfinaland thereisnoappealprocess. D. ResultsoftheCompetition: 1. TheresultsofthecompetitionwillbeannouncedattheAnthropology Section/KerleyFoundationReceptionduringtheAAFSAnnualScientific Meetingatwhichtimethewinnerwillreceiveamonetaryaward. 2. Thewinnerwillberecognizedagainatthefollowingyear’sAnthropology Section/KerleyFoundationReceptionmeetingatwhichtimetheywill receiveanofficialplaque.Thewinneralsowillberecognizedatthe AnthropologySection’sbusinessmeeting.

IV. TheOutstandingMentorshipAwardrecognizesandpromotesmentorshipin theAAFSAnthropologySection.Theawardisdesignedtohonormentorswho exemplifyextraordinaryselflessnessastheysupportandcontributetothe careerdevelopmentandadvancementofstudents,colleagues,andthe disciplineofforensicanthropology.Thisawardrecognizesanindividualwho hasexcelledatmentoringothersinachievingtheircareerobjectivesthrough


138

moral,social,andintellectualsupport.Wedefineeachofthesecriteriain moredetailbelow: ● Intellectual support:Helpsthementeedevelopideasconstructively (e.g.,bybrainstorming,offeringasoundingboard,suggestingadiverse perspective,providingwrittenfeedback)–investingone’sintellectual capitalintheserviceofmentees. ● Social Support:Helpsthementeedevelopaprofessionalnetworkthatwill allowthemtobesuccessful(e.g.,introducingthemtoothers,writing referenceletters,suggestingthemasco-authors/reviewers/editors)– investingone’ssocialcapitalintheserviceofmentees. ● Moral Support:Genuinelycaresaboutthewell-beinganddevelopment ofthementee(e.g.,encouragementthroughdifficulttimes,helpsmaintain self-efficacy,providesperspectiveorspecificcareer/workstrategies)– investingone’smentalenergyintheserviceofmentees. TheawardeereceivesaplaqueandrecognitionattheAnnualSectionand AcademyBusinessMeetings.Thecommitteeconsistsofachairanda minimumoftwoadditionalmembers.Thecommitteechairisappointedbythe AnthropologySectionChair.OnemembermustbeaStudentAffiliateofthe AnthropologySection,andonemembermustbeaMember/Fellowofthe AnthropologySection.Theawardmaybepresentedeveryyear,butthisisnot required. CompetitionGuidelines: A. Eligibility: 1. NomineeisaMember/FelloworRetiredMember/FellowoftheAAFS AnthropologySectionwithaformalorinformalmentorshiproleover students,trainees,and/orjuniorcolleagues.Thisawardcanalsobe givenposthumously. 2. Nomineeisnotapreviousrecipientofthisaward. B. Requirements 1. Awrittennarrativeof~500wordsexplainingwhythenomineeisan outstandingmentordeservingoftheaward. 2. Alistofthree(3)individualssupportingthenominationandtheir contactinformation. 3. Theindividualsubmittingthenominationmaintainsmembership (Student,TraineeAffiliate,Member,orRetiredMemberstatus)inthe AnthropologySectionoftheAmericanAcademyofForensicSciences. NominationsareduebyOctober1ofeachyearandshouldbe emailedtotheAnthropologySectionChair. C. JudgingCriteria: 1. Qualityandcontentofthe500-wordnomination 2. Perceivedimpactofthenomineeonthefutureofthefieldof forensicanthropology 3. Pleasenotethatthecommittee’sdecisionregardingthewinning presentationisfinalandthatthereisnoappealprocess.


139

D. ResultsoftheCompetition 1. TheawardeewillbeannouncedduringtheannualAnthropology SectionBusinessMeeting. 2. TheawardeewillbeannouncedintheAAFS Newsfeedfollowingthe AnnualScientificMeeting. 3. DuringtheAnthropologySectionBusinessMeetingthefollowing year,theawardeewillreceiveanofficialplaque.Also,theawardee willberecognizedattheAcademy’sGeneralBusinessMeeting. V. TheDiversityandInclusionTravelAwardisawardedtoincreasethenumberof scholarstraditionallyunderrepresentedintheforensicsciencesattendingthe annualmeetingoftheAmericanAcademyofForensicSciences(AAFS).The awardfocusesonStudentMembersoftheAAFSwhoareobtainingundergrad- uateorgraduatedegreesinbiologicalanthropology,forensicanthropology, forensicarchaeology,humanrights,andalliedfields.Theawardwillprovide aminimumof$500infundingtooneindividualfromahistoricallyunder- representedgrouptoenhanceeducation,professionalism,andinclusion throughattendanceattheAAFSannualmeeting.Theawardeeischosenby theAAFSAnthropologySection’sDiversityandInclusionCommittee(D&I Committee). A. Eligibility 1. Atthetimeofapplication,individualsmustbeStudentAffiliates oftheAnthropologySectionoftheAAFS,enrolledinanunder- graduateorgraduateprogramfocusedonthestudyofforensic anthropology,biologicalanthropology,humanskeletalbiology, forensicarchaeology,humanrights,oralliedfields.Additionally, applicantsmustbemembersofahistoricallyunderrepresented groupinforensicandbiologicalanthropology,including(butnot limitedto)thoseofAfrican,Latinx,Asian,NativeAmerican,Native Alaskan,Hawaiian,andPacificIslanderancestry;LGBTQ+individuals; personswithmentaland/orphysicaldisabilities;andfirstgeneration collegestudents,particularlyfromunderservedbackgrounds.Asthis isatravelawardtotheAAFS,preferencemaybegiventoapplicants withacademicfocithatarerelevanttoforensics. B. Application 1. Theapplicantmustsubmitapersonalstatement(maximumtwo pages,singlespaced,12-pointfont),explaininghowhe/shebecame interestedinforensicanthropologyorarelatedsub-discipline,how theawardwillenhancehis/hereducationaland/orprofessional goals,andhowtheapplicantorhis/herresearchaddressesand/or broadensdiversityandinclusioninbiologicalandforensicanthro- pology.AcurrentCVmustalsobesubmitted.Theapplication documentsinPDFformareduetotheD&ICommitteeCo-Chairs byOctober1.PersonalstatementswillbeassessedbytheD&I Committeemembers,andtheawardeewillbenotifiedinDecember andannouncedatthefollowingAnthropologySectionBusiness meeting.


140

VI. TheAnthropologySectionServiceAwardsaregiveninrecognitionofthepast chairs,secretaries,programchairs,andindividualswhogiveoutstanding servicetothesection.Theseawardsconsistofaplaquetothesectionchair andsecretaryandcertificatetotheprogramchairandco-chair,eachtobe awardedintheyearfollowingcompletionofservice.Acertificatemaybe providedtoanysectionmemberinrecognitionforoutstandingcontribution. Thecommitteeconsistsofthecurrentsectionchairandsecretary. A. Eligibility: Alllivingprevioussectionofficersandprogramchairsareeligibletoreceive thisaward.Pastofficersandprogramchairsareeligibleevenifmembership intheAcademyhaslapsed,aslongascurrentcontactinformationis availablefortheawardee. B. SelectionProcess: ItisthedutyoftheSectionServiceRecognitionCommitteetoselectthe numberofrecipientseachyear,inordertoeventuallybringsuch recognitioncurrentwithdeparturesfromservicewhilebeinginconcert withtheavailabilityoffundsinthesectionbudget.

7.1.4.2. CriminalisticsSection TheCriminalisticsSectionshallhavetwo(2)awards:(1)thePaulL.KirkAward and(2)theMaryE.CowanOutstandingServiceAward.MeritoriousService Certificatesarealsoawarded.

I. ThePaulL.KirkAward: A. Thisawardshallbebestoweduponaperson,livingordead,whohas accomplishedoneorbothofthefollowing: 1. Developedamethodthatgreatlyimprovesthecapacityoraccuracyof criminalisticsorforensicscience. 2. Performedaspecialservicethatresultsinmarkedimprovementinthe quality,recognition,oracceptanceofcriminalisticsorforensicscience. B. ThenomineeforthisawardmusthavebeenamemberoftheCriminalistics Sectionatthetimeoftheachievement.

II. TheMaryE.CowanOutstandingServiceAward: A. Thisawardwillbebestoweduponapersonwhohasaccomplishedor performedaspecialserviceorahistoryofservicetotheCriminalistics Section,theAcademy,orforensicscience. B. ThenomineemustbeamemberoftheCriminalisticsSectionatthetime ofthespecialservice.

III. MeritoriousServiceCertificate: A. Atthediscretionofthesectionchair,thiscertificatemaybepresented attheannualmeetingtoindividualswhohavededicatedthemselves unselfishlytothesection.


141

7.1.4.3. Digital&MultimediaSciencesSection TheDigital&MultimediaSciencesSectionshallhavethree(3)awards:(1)the OutstandingResearchAward,(2)theOutstandingCaseStudyAward,and(3)the CarrieMorganWhitcombOutstandingServiceAward.Eachawardmaybe bestowedeachyear,butthatisnotrequired.

I. OutstandingResearchAward A. TheOutstandingResearchAwardisdesignedtorecognizeandencourage significantresearchcontributionstothefieldofdigitalandmultimedia forensicsciences.Theselectedresearchmustmeetallofthefollowing criteria: 1. Theresearchsignificantlycontributestothecurrentbodyofknowledge indigitalandmultimediaforensicscience,and/ortheresearch pioneersordevelopsnewtechniquesorproceduresthathavewide- spreadacceptanceinthedigitalandmultimediaforensicscience professionandjudicialcourtsoflaw. 2. Theresearchreflectshighstandardsofmethodologicalrigor. 3. TheresearchmustbepresentedatanAcademymeeting,be documentedinthemeetingProceedings,andboththeabstractand thepresentationmustbeexemplary. B. Thisawardislimitedtoone(1)peryear. C. ThisawardshallbeopentoanyFellow,Member,AssociateMember, TraineeAffiliate,orStudentAffiliateoftheDigital&MultimediaSciences Sectionwhomeetsthecriteria.Lengthofmembershipisnotconsidered, norisservicetotheAAFS,ortotheDigital&MultimediaSciencesSection. D. Recognitionassociatedwiththisawardwillconsistofanappropriate plaque,presentedattheAAFSannualmeeting.Theplaquewillbe awardedtotheleadauthor,ormaybedeferredtoaco-authorintheevent theleadauthorisunabletoattendthemeeting. E. Formulti-authorscientificpapers,theawardisbestoweduponallauthors, althoughonlyone(1)plaquewillbeproducedandpresented. F. TheawarddecisionwillbemadebytheDigital&MultimediaSciences SectionAwardsCommittee.Thecommitteewillsolicitvolunteeraward recommendationsfromapplicablesessionmoderators. II. OutstandingCaseStudyAward A. TheOutstandingCaseStudyAwardisdesignedtopromotethesharingof knowledgeandprofessionalexperienceregardingtheapplicationofdigital andmultimediaforensicsciencestoreal-worldcases.Thecarefulstudy andpresentationofhowdigitalandmultimediaforensicsciencetechniques, processes,andknowledgewereappliedandcontributedtoasuccessful investigationisinvaluabletofellowforensicscientists.Assuch,thisaward recognizessignificantcontributionstowardthatend.Inordertomaximize thepotentialforknowledgesharing,hypotheticalcasestudiesmaybe consideredinthisawardcategory.Hypotheticalcasestudiesincludereal-


142

worldcasesinwhichthedetailshavebeenanonymizedinordertoprotect sensitivecasedetailsandthosethatarepurelyhypothetical,designedto explorepossibilitiesthathavenotbeenobservedorreportedinactual cases.Authorsmustspecifyifthecasestudyincludeshypotheticaldata. B. Theselectedcasestudymustmeetallofthefollowingcriteria: 1. ThecasestudyishighlyrelevantandinterestingtotheDigital& MultimediaSciencesSectionmembers. 2. Thecasestudyservestoeducatedigitalandmultimediaforensicinvesti- gators(orexaminers,oranalysts)onstate-of-the-arttechniques,processes,andknowledgeinthefieldofdigitalmultimediaforensicscience. 3. Thecasestudypresentedonpaperandduringthepresentationreflects anin-depth,nuancedexaminationofthecase. 4. ThecasestudymustbepresentedatanAcademymeeting,be documentedinthemeetingProceedings,andboththeabstractand thepresentationmustbeexemplary. C. Thisawardislimitedtoone(1)peryear. D. ThisawardshallbeopentoanyFellow,Member,AssociateMember, TraineeAffiliate,orStudentAffiliateoftheDigital&MultimediaSciences Sectionwhomeetsthecriteria.Lengthofmembershipisnotconsidered, norisservicetotheAAFS,ortotheDigital&MultimediaSciencesSection. E. Recognitionassociatedwiththisawardwillconsistofanappropriate plaque,presentedattheAAFSannualmeeting.Theplaquewillbe awardedtotheleadauthor,ormaybedeferredtoaco-authorintheevent theleadauthorisunabletoattendthemeeting. F. Formulti-authorcasestudies,theawardisbestoweduponallauthors, althoughonlyone(1)plaquewillbeproducedandpresented. G. TheawarddecisionwillbemadebytheDigital&MultimediaSciences SectionAwardsCommittee.Thecommitteewillsolicitvolunteeraward recommendationsfromapplicablesessionmoderators. III. CarrieMorganWhitcombOutstandingServiceAward A. Thisawardshallbebestoweduponapersonwhohasaccomplishedor performedasuperiorserviceorhasdemonstratedahistoryof commendableservicetotheDigital&MultimediaSciencesSection,the Academy,orforensicscience. B. ThisawardshallbeopentoanyFellow,Member,AssociateMember, TraineeAffiliate,orStudentAffiliatewhomeetsthecriteria.Thenominee forthisawardmusthavebeenamemberoftheDigital&Multimedia SciencesSectionatthetimeoftheachievement. C. Thisawardislimitedtoone(1)recipientperyear. D. Individualsareeligibletoreceivethisawardmorethanonce. E. AnyAssociateMember,Member,orFellowofthissectionmaynominate anindividualfortheCarrieMorganWhitcombOutstandingServiceAward. Thenominationshouldconsistofnomorethantwo(2)typed(size12font) pagesthatcover:


143

1. Historyofscholarlywork(e.g.,presentationsatAAFSmeeting, publicationsintheJournal of Forensic Sciences,andotherpresentations andpublications). 2. ServicetothissectionandAAFS(e.g.,electedposition,serviceona committee,businessmeetingparticipation,etc.). F. Recognitionassociatedwiththisawardwillconsistofanappropriate plaque,presentedattheAAFSannualmeeting. G. TheawarddecisionwillbemadebytheDigital&MultimediaSciences SectionAwardsCommitteeandOfficers.Thecommitteewillsolicit nominationsandrecommendationsfromtheDigital&MultimediaSciences Sectionatlarge. H. TheSectionwillprovidecomplimentaryregistrationfortheleadauthorto attendtheAAFSannualmeetingatwhichtheawardwillbegiven.

7.1.4.4. Engineering&AppliedSciencesSection Two(2)awardsexistwithintheEngineering&AppliedSciencesSection: (1)theAndrewH.Payne,Jr.,SpecialAchievementAwardand(2)theFounders Award.TheFoundersAwardwasfirstgivenin1989.TheSpecialAchievement Awardwasfirstgivenin1990. In1991,theSpecialAchievementAwardwasrenamedtheAndrewH.Payne,Jr., SpecialAchievementAwardinhonorofAndrewH.Payne,Jr.,anoutstanding forensicengineeringscientistandmemberofthesection.Normallyatotalofonly two(2)awardsperyear(includingbothFoundersAwardsandAndrewH.Payne, Jr.,SpecialAchievementAwardstogether)maybegivenbytheAwardsCommittee, butinspecialcircumstancesatotalofthree(3)awardsmaybemadeinoneyear.

I. AndrewH.Payne,Jr.,SpecialAchievementAward ThisawardshallbeopentoanyFellow,Member,AssociateMember,Trainee Affiliate,orStudentAffiliatewhomeetsthecriteria.Lengthofmembership isnotconsidered,norisservicetotheAAFSortotheEngineering&Applied SciencesSection.Recipientmusthaveadvancedforensicengineeringscience inanyofthefollowingways: A. Bypioneeringordevelopingnewtechniquesorproceduresthathave widespreadacceptanceintheforensicengineeringprofessionandinthe courts; B. Byoutstandingperformanceinhigh-profilecases,thecandidatehaswon overwhelmingrespectfromhis/herpeersaswellasrecognitionoutside theprofessionandinthecourts;and C. Byshowingoutstandingleadershipthroughwhichtheforensicengineering professionhasbenefitedinaspecificallydefinedway.

II. TheFoundersAward Therecipient: A. MustbeaFellowoftheAAFS;and B. MusthavearecordofregularattendanceatAAFSAnnualMeetings;and


144

C. Musthavegenerouslysharedhis/herexperienceandexpertiseby presentationofpapers,seminars,workshopsbeforetheAAFSoranyofits sections,orbyhavingpublishedintheJournal of Forensic Sciences,either anarticleorletter(theintentistoensurethatthecandidatehasbeenan activeparticipant,buttheAwardsCommitteehaslatitudeindetermining whethertheparticipationhasbeenadequate);and D. MusthaveheldanofficialpositionintheEngineering&AppliedSciences Section(i.e.,Chair,Secretary,ProgramChair,orMembershipCommittee Chair),orhaveservedinanofficialcapacitywiththeAAFSforatleasttwo (2)years,ormusthaveservedaschairofanyofthecommitteesofthe Engineering&AppliedSciencesSectionforatleastfour(4)years,orhave servedasamemberofatleastone(1)committeeforten(10)years. NOTE:Whereacandidatehasaccomplishedmuchinonefieldandtechnically notquiteenoughinanother,theAwardsCommitteemayconsideritemsC.or D.asawhole.If,intheopinionoftheAwardsCommittee,thecandidatehas beensufficientlyactiveintheAAFSthatrecognitionisdeserved,thenthe committeeisauthorizedtomaketheaward.Therecipientmusthavethe respectofhis/herpeersintheEngineering&AppliedSciencesSection.

7.1.4.5. GeneralSection TheGeneralSectionshallhavefour(4)awards:(1)theJohnR.HuntAward, (2)thePaulW.KehresMeritoriousServiceAward,(3)theRobert“Bob”Thibault Award,and(4)theRobertC.GaffneyAchievementAward.

I. TheJohnR.HuntAwardisintendedtorecognizesustainedsuperior contributionstotheGeneralSection,theAmericanAcademyofForensic Sciences,andtheforensicsciencecommunity.

II. ThePaulW.KehresMeritoriousServiceAwardisintendedtorecognizea GeneralSectionTraineeAffiliate,StudentAffiliate,AssociateMember, Member,orFellowforexceptionalservicetotheGeneralSection.

III. TheRobert“Bob”ThibaultAwardexemplifiesthequalitiesofitsnamesakeas beingselfless,committed,dedicated,service-oriented,andaleader.

IV. TheRobertC.GaffneyAchievementAwardisgiventopromotecontinual professionalgrowthintheforensicsciencesandtechnologiesandtoencour- agenewforensicscienceprofessionalsintheiroccupationalspecialties. RecognitionforawardsisidentifiedinSection7.5.5.

7.1.4.6. JurisprudenceSection TheJurisprudenceSectionshallhaveasectionawardreferredtoastheHaroldA. FederJurisprudenceSectionAward.ThefollowingcriteriafortheHaroldA.Feder JurisprudenceSectionAwardwillbeusedinconferringthisaward:


145

A. TheawardrecipientmustbeaFellowintheJurisprudenceSection;and B. Therecipientmusthavemadesignificantachievementsintime,service,and dedicationtotheAmericanAcademyofForensicSciences,andtothe JurisprudenceSection. C. Theawardisdiscretionaryanddoesnothavetobemadeonanannualbasis.

7.1.4.7. OdontologySection TheOdontologySectionshallhavetwo(2)awards:(1)theReidarF.Sognnaes AwardofExcellenceinForensicOdontologyand(2)TheLesterLuntzOdontology Award. I. TheReidarF.SognnaesAwardofExcellenceinForensicOdontologyrecognizes achievementofanindividualinthefieldofforensicodontology.Recipient mustbeamemberoftheOdontologySection,musthavemadeasignificant contributiontothefieldofforensicodontology,andisselectedbytheAwards CommitteeoftheOdontologySection.Theawardspecificallyrelatesto excellenceinforensicodontologyandnotwhattheindividualdoesoutsideof thefieldofforensicodontology.TheawardisselectedbytheAwards CommitteeoftheOdontologySection.

II. TheLesterLuntzOdontologyAwardisbasedonexcellenceasitrelatesto forensicodontologyalongwithinvolvementin,andcontributionsto,the AmericanAcademyofForensicSciencesOdontologySection.Theawardis selectedbytheAwardsCommitteeoftheOdontologySection.

7.1.4.8. Pathology/BiologySection ThePathology/BiologySectionshallhavefour(4)awards:(1)theMiltonHelpern Award,(2)theAwardforAchievementintheForensicLifeSciences,(3)theBest ResidentPaperAward,and(4)theForensicBiologistTraineePaperAward I. ThePathology/BiologySectionAwardshallbenamedTheMiltonHelpern Award.(1983sectionBusinessMeeting).Therecipientmustbeasection MemberorFellow,livingordeceased,andisselectedbythesection’sAwards Committee.Additionalcriteria(2000): A. Candidateshavedemonstratedlifetimeachievementanddedicationtothe themissionofforensicpathologywithafocusintheareasofleadership, service,andteaching. B. CandidateshavemaintainedanactiveroleinAAFSasdemonstratedby presentationsand/orcommitteemembership. C. Candidatesshallbeaforensicpathologist(MD,DOorinternational equivalent)memberofthePathology/Biologysectionandhaveattained thestatusofFellow(orRetiredFellow)intheAAFS. D. CandidateselectionwillbebasedonavoteofthePathology/Biology SectionAwardsCommittee. E. Inselectingtheawardwinner,thecommitteemayseekadvicefromall sectionmembersregardingcandidatesforthisaward,orappointasub- committeecomprisedofsectionmemberstoselectthecandidate,orthe committeemayselecttheawardrecipientindependently.


146

II. AwardforAchievementintheForensicLifeSciences A. Candidatesshallhavedemonstratedhighachievementandexemplify excellenceinthepractice,advancement,andteachingofforensic applicationsofthelifesciences(biologygenerallyorinanyareaofbiology specializationsuchasbotany,entomology,zoology,etc.) B. ThisawardistoholdequalstatuswiththeMiltonHelpernAward. C. Candidatesshallbeanon-pathologist(PhD)memberofthePathology/ BiologySectionandhaveattainedthestatusofFellow(orRetiredFellow) intheAAFS. D. Inselectingtheawardwinner,thecommitteeshallseekadvicefromall sectionmembersregardingcandidatesforthisaward,orappointasub- committeecomprisedofsectionmemberstoselectthecandidate,orthe committeemayselecttheawardrecipientindependently. E. CandidateselectionwillbebasedonavoteofthePathology/Biology SectionAwardsCommittee.

III. BestResidentPaperAwardEligibilityRequirements A. Candidate:Aresidentorfellowinanaccreditedresidencytrainingprogram inthespecialtyofpathologyorthesubspecialtyofforensicpathology duringthetimethesubjectmatterofthepaperwasunderinvestigation. One(1)paperperresident/fellowwillbeconsideredperyear. B. SubjectMatter:Originalforensicpathologyresearchororiginalforensic pathologytheoryortechniquecanbepresented.Thisanalysisshouldnot onlyincludeaninterestingcasestudyandreviewoftheliterature,but shouldbeoriginalscientificresearchwiththedevelopmentofahypothesis thatistested,resultinginaconclusion,orasurveyofcaseswith conclusionsthattangiblychangethepracticeofforensicpathologyor havepublichealthimplications.TheresearchshouldadheretoHIPPAand IRBguidelinesifapplicable. C. Manuscript:AcompletemanuscriptintheformatoftheJournal of Forensic Sciencesisrequiredtobesubmittedforthecompetition.Ifthe manuscriptisnotsubmitted,thenthecandidate’spresentationisineligible fortheaward.FormatinformationcanbefoundontheAAFSwebsite, Resources,thenJournal of Forensic Sciencestab.Clickonthemenuitem “InstructionsforAuthors.”AfterthepresentationattheAAFSannual meeting,itistheauthor’sresponsibilitytosubmitthepapertotheJournal of Forensic Sciencesforpublication. D. Presentation:Thecandidatemustpresenttheresearchattheannual meetingoftheAmericanAcademyofForensicSciences.Thepresentation maybeeitheranoralpresentationoraposterpresentation. E. Award:Thecurrentprizeis$500cashaward,amemorialcertificate,anda year’sduespaymenttotheAAFSiftheresident/fellowisamember.Often, thewinnerisalsoaskedtomoderatetheBestResidentPapercompetition atthenextyear’sAAFSannualmeeting.Thejudgesmayalsoelectan honorablementionawardrecipientwhowillreceiveamemorialcertificate. Ifpresentationsdonotmeetcriteria,thennowinnerwillbenamed.


147

F. Judging:Thepresentationsandmanuscriptsshallbereviewedbymembers oftheBestResidentPaperCommitteeofthePathology/BiologySectionof theAAFSaccordingtothecriterialistedaboveforthequalityofits scientificcontent. IV. ForensicBiologistTraineePaperAward A. Candidate:Astudentinthespecialtyofthebiologicalsciencesduringthe timethesubjectmatterofthepaperwasunderinvestigation.One(1) paperperapplicantwillbeconsideredperyear.Theapplicantortheir mentorshouldbeamemberofthePathology/BiologySection. B. SubjectMatter:Originalbiologicalresearchpertainingtotheforensic sciencescanbepresented.Thisanalysisshouldnotonlyincludean interestingcasestudyandreviewoftheliterature,butshouldbeoriginal scientificresearchwiththedevelopmentofahypothesisthatistested, resultinginaconclusion,orasurveyofcaseswithconclusionsthat tangiblychangethepracticeofapplicationofthescienceinquestionto forensicmattersorhavepublichealthimplications.Theresearchshould adheretoHIPPAandIRBguidelinesifapplicable. C. Manuscript:AcompletemanuscriptintheformatoftheJournal of Forensic Sciences isrequiredtobesubmittedforthecompetition.Ifthe manuscriptisnotsubmitted,thenthecandidate’spresentationisineligible fortheaward.FormatinformationcanbefoundontheAAFSwebsite, Resources,thenJournal of Forensic Sciencestab.Clickonthemenuitem “InstructionsforAuthors.”AfterthepresentationattheAAFSannual meeting,itistheauthor’sresponsibilitytosubmitthepapertotheJournal of Forensic Sciences forpublication. D. Presentation:Thecandidatemustpresenttheresearchattheannual meetingoftheAmericanAcademyofForensicSciencesinthePathology/ BiologySection.Thepresentationmaybeeitheranoralpresentationora posterpresentation. E. Award:Thecurrentprizeis$500cashaward,amemorialcertificate,and ayear’sduespaymenttotheAAFS.Often,thewinnerisalsoaskedto moderatetheForensicBiologistTraineePapercompetitionatthenext year’sAAFSannualmeeting.Thejudgesmayalsoelectanhonorable mentionawardrecipientwhowillreceiveamemorialcertificate.If presentationsdonotmeetcriteria,thennowinnerwillbenamed. F. Judging:Thepresentationsandmanuscriptsshallbereviewedby membersoftheForensicBiologistTraineePaperCommitteeofthe Pathology/BiologySectionoftheAAFSaccordingtothecriterialisted aboveforthequalityofitsscientificcontent. NOTE:TheAwardsCommitteemaycreate,name,andbestowotherawards asneeded.


148

7.1.4.9. Psychiatry&BehavioralScienceSection ThePsychiatry&BehavioralScienceSectionshallhavethree(3)awards:(1)the MaierI.TuchlerAward,(2)theRichardRosner,MD,AwardFortheBestPaperby aFellowinForensicPsychiatryorForensicPsychology,and,attimes,(3)aSpecial AppreciationAward.

I. ThecriteriafortheMaierI.TuchlerAwardare: A. Musthaveservedsix(6)yearsasanelectedorappointedsectionofficer (thisrequirementmaybewaivedincasesofexceptionalmerit);and B. Forapsychiatrist:mustbecertifiedbytheAmericanBoardofForensic PsychiatryorbecertifiedashavingAddedQualificationsinForensic PsychiatrybytheAmericanBoardofPsychiatryandNeurology.Fora psychologist:mustbecertifiedbytheAmericanBoardofForensic PsychologyorbecertifiedinforensicpsychologybytheAmericanBoard ofProfessionalPracticeinPsychology;and C. Outstandingservicetothesection;and D. Outstandingcontributionstothefield.

II. TheAwardsCommitteewillberesponsibleforevaluatingresearchreports submittedintheannualcompetitionfortheRichardRosner,MD,AwardFor theBestPaperbyaFellowinForensicPsychiatryorForensicPsychology.In additiontotheprincipleBestPaperAward,HonorableMentionAwardsmay begrantedtoworthysubmissions.

III. ASpecialAppreciationAwardmaybegranted,fromtimetotime,toaperson whoisnotamemberofthesection,recognizingthatperson’soutstanding contributionstothesectionand/orthefieldofPsychiatry&Behavioral Science.ThatpersonmaybeamemberofanotherAAFSsectionorsomeone whoisnotanAAFSmember.

7.1.4.10. QuestionedDocumentsSection TheQuestionedDocumentsSectionshallhavetwo(2)awards:(1)theOrdway HiltonAwardand(2)theMaureenCaseyOwensAwardforBestPaperor Poster. I.OrdwayHiltonAward A. Purpose:Thisawardisintendedtorecognizesustainedsuperior contributionstotheQuestionedDocumentsSection,theAmerican AcademyofForensicSciences,andtheforensicsciencecommunity.The awardisnamedinhonorofOrdwayHilton,alongtimememberofthe QuestionedDocumentsSectionoftheAmericanAcademyofForensic Sciences. B. Criteria: 1.AAFSStanding:TherecipientofthisawardmustbeaMember,a Fellow,aRetiredMember,oraRetiredFellowoftheQuestioned DocumentsSectionforaminimumofthree(3)consecutiveyearswhen thisawardisbestowed;and


149

2. MeetingAttendance:Nomineeshallhaveattendedaminimumofone- halfoftheQuestionedDocumentsSectionAnnualBusinessMeetingsin thesix(6)yearsprecedingthenomination;and 3. Section/AAFSProgramContributions:Nomineeshallhavepresenteda scientificpaper,poster,participatedasapresenterinajointorplenary session,orpresentedabreakfastseminar,aluncheonsession,orwork- shopatanannualmeetingoftheAAFSwithinfive(5)yearsofbeing nominated;and 4. Publications:NomineeshallhavepublishedatleastonceintheJournal of Forensic Sciences.Publicationcanbe,butisnotlimitedto,anyofthe following:article,letter,technicalnote,orcasehistoryreport,and 5. SectionPositions:Nomineeshallhaveservedinanelectedposition withinthesection,inanofficialAAFScapacityforatleastoneyear,as acommitteechairfortheQuestionedDocumentsSectionforatleast one(1)year,orasamemberofacommittee(s)foratleastthree(3) years. NOTE:IntheabsenceofoneofthesectionorAAFSactivities(criteria 3,4,or5),nomineesmaybeconsiderediftheyhavemadeasignificant contributiontotheforensicsciencecommunitythatisnotreflectedby aspecificsectionorAAFSeffort. C. Guidelines: 1. ThepurposeofandcriteriaforthisawardarelistedinparagraphI. above. 2. Thecommitteehastheresponsibilityandauthoritytoselectanominee forthisaward.However,thecommitteeisnotrequiredtoselecta recipienteachandeveryyear. 3. Nonominationsforthisawardwillbeacceptedfromtheflooratthe sectionbusinessmeeting. 4. Althoughcriteriaandadministrativeguidelineshavebeendefinedfor thecommitteetofollow,thecommitteehasthelatitudetoselect recipientswhotheydeemworthy,evenifallcriteriaarenotmet. 5. Thecommitteeisempoweredtoinitiatenominationsforthisaward, asareallQuestionedDocumentsSectionmembers.Nominationsmust besubmittedtothecommitteechairnolaterthanAugust1ofthe yearprecedingtheannualmeeting.Acallfornominationswillbe publishedontheAcademy Newsfeed.Itistheresponsibilityofthe committeechairtodraftthecallfornominationsandforwardittothe sectionsecretarytoincludeontheAcademy Newsfeed. 6. Thecommitteewilldeliberateandchoosethesectionawardrecipient. Thedeliberationsofthecommitteeshallbeconfidential.Thecommittee chairshallnotifythesectionchairoftheawardrecipientbyOctober1. Thesectionchairshallnotifytherecipientoftheawardatthattime. ThesectionchairshallalsonotifytheAAFSofficeatthissametimein orderthatasuitableplaquemaybepreparedforpresentationatthe annualmeeting.


150

7. Thecommitteeshallmakeawrittenreporttothesectionchair outliningtheactivitiesandaccomplishmentsoftherecipient.This reportshallserveasthebasisoftheawardceremonyandwillbecome apartofthesectionarchives.

II. MaureenCaseyOwensAwardforBestPosterorPaper A. Purpose:Thisawardisinrecognitionofthecontributionsmadeby MaureenCaseyOwenstothefieldofForensicDocumentExamination. Ms.CaseyOwensservedinseveralcapacitiesintheQuestioned DocumentsSectionoftheAAFS.ShealsoservedontheAAFSExecutive Committee,andwasthe1984-85President.Ms.CaseyOwensistheonly persontohaveservedconcurrentlyasPresidentofAAFSandtheAmerican SocietyofQuestionedDocumentExaminers,Inc.(ASQDE). B.Criteria: 1. Thecandidatemustbeamember(Fellow,Member,AssociateMember, TraineeAffiliate,orStudentAffiliate)oftheQuestionedDocuments SectionofAAFS. 2. TheabstractmustbesubmittedontheofficialAAFSformbytheofficial deadline.Acceptanceoftheabstractwillbedeterminedbythe QuestionedDocumentsSectionProgramChair. 3. ThesubmittingauthormustnotifytheQuestionedDocumentsSection ProgramChairthattheywouldliketheirpresentationconsideredforthe award.Thiscanbeaccomplishedbyselectingentryintothecompetition ontheAAFSCallforPaperFormortheonlinesubmissionsystem. 4. ThepapermustbepresentedintheQuestionedDocumentsSection Program. 5. Intheeventofmultipleauthorship,onlyasingleauthorwillbeeligible fortheaward.Usually,thiswillbetheleadorpresentingauthor,oran authoragreeduponbytheauthorgroup. 6. Apanel,appointedbythesectionchairandsectionsecretary,will decidetheawardbasedonanumericalscoringsystem.Membersofthe panelshallbe,atminimum,AAFSQDSectionmembers,andshallhave noconflictsofinterestinanyofthepapersorpostersbeingpresented. 7. Itisanticipatedthattheawardwillbepresentedannually.However,if nopapersorpostersmeettheestablishedminimumpointsthreshold decideduponbytheawardspanel,noawardwillbegiven. 8. Theawardwillbecomprisedofaplaqueandawaiverofmeeting registration(notincludingworkshopsandspecialsessions)forthe followingyear’smeeting.Thewinneroftheawardshallbenotified bye-mail,andanannouncementwillbemadeintheAAFSNewsfeed online.


151

7.1.4.11. ToxicologySectionAwardsandScholarshipsPolicies&Procedures I. Purpose:Toestablishandadministeraprocessforthereviewandconsideration ofToxicologySectionAwardnominationsandScholarshipapplications.

II. Membership:TheAwardsandScholarshipCommitteeshallconsistofnine(9) members,witheachmemberservingathree-yearterm.Thetermsare staggeredinthree(3)groupsofthree(3)memberstoprovidecontinuity.In anygivenyear,therewillbethree(3)memberscompletingthelastyearof athree-yearterm,three(3)membersservingthesecondyearofathree-year term,andthree(3)membersstartingtoserveathree-yearterm.Three(3) memberswillbereplacedontheAwardsandScholarshipCommitteeannually. Two(2)membersshallbeappointedbythechair,andone(1)memberis nominatedbytheSectionNominatingCommitteeandappointedaftera successfulvoteofthesection.

III. Function/Procedures:TheAwardsandScholarshipCommitteewilladhereto theoriginalguidelinessetforthbytheAwardsDevelopmentCommitteeas approvedbytheToxicologySectionMembershipin1981modifiedtoallow awardstobepresentedattheannualAAFSmeetingimmediatelyfollowingthe committee’sdecision. A. Nominationsandallaccompanyinginformationshouldbesenttothe committeechairbyAugust1precedingtheannualAAFSmeeting. B. Eachmemberofthecommitteeshallreceivewrittennotificationofall nomineesandbeprovidedwithcopiesofnominationinformation.This notificationshallbemadebythecommitteechairnolaterthanAugust15 precedingtheannualAAFSmeeting. C. Everymemberofthecommitteeshallsubmitawrittenvote.Oralvotes shallnotbetallied. D. AllvotesshallbereceivedbythecommitteechairnolaterthanSeptember 1precedingtheannualAAFSmeeting. E. SelectionofAwardrecipientsshallbemadebymajorityfive(5)voteofthe committee. F. Thecommitteeshalldeterminenomorethanone(1)recipienteachyear inanyawardscategory(Gettler,Harger,Abernethy,BestPoster,or Sunshine).TheJuneK.JonesScholarshipisnotlimitedtoone(1)nominee. Anominationwhichwasunsuccessfulinagivenyearmaybeheldoverfor considerationinasubsequentyear. G. Allcommitteemeetingdiscussionsandanywrittenminutesprovidedto absenteemembersareconfidential. H. Thecommitteechairshallmakewrittennotificationoftherespective selection(s)tothesectionchairandtheAwardsandScholarship Committeemembersassoonaspossibleafterreceiptofthevotesso thedeadlinesforinclusionoftheawardannouncementscanbemet.The announcementandawardsceremonytakesplaceattheannualbusiness meetingofthesectionorotherappropriatetimeduringtheannual meeting.


152

I. Allawardeesshallberecognizedfortheirachievementswithacommem- orativeplaqueandtheirnameswillbeaddedtotheappropriateperpetual plaquemaintainedbythesection.ItistheresponsibilityoftheAwardsand ScholarshipCommitteeChairtoarrangeforanindividualtopresentawards atthebusinessmeeting.

IV. GeneralAAFSGuidelinesforSectionAwards A. General:Theauthorityforallmattersrelatingtosectionawardsrestswith eachsection.Thisincludesdecisionsrelatedtoawardselectioncriteria, design,purchase,andpresentation. B. DeadlinesprecedingtheannualAAFSmeeting:Ifsectionsdesiretohave staffassistanceinthedesignandpurchaseoftheirawards,thespecific requirementsmustbegiventothestaffbySeptember1.Thenamesofall recipientsmustalsobemadeavailabletothestaffbySeptember15for inclusioninvariousannualmeetingpublications. C. AwardPresentation:Thesectionsmaypresentawardsduringtheannual sectionbusinessmeetings.TheAAFSrequeststhatimmediatelythereafter, theawardrecipientattendtheannualbusinessmeetingwithhis/her plaque(thus,theentireAAFScanhonorthesectionawardwinners). PhotographiccoveragewillbeprovidedbytheAAFS.

V. ToxicologySectionAwards ThefollowingToxicologySectionAwardsmaybegiveneachyear;however,it isnotmandatorythateachawardbegiveneveryyear.Awardrecipientsmust beAAFSMembersorFellowsingoodstanding.Thereisnomembership requirementforscholarshiprecipients. Nominationforanyoftheawardsmustbemadeinwritingtothesection AwardsandScholarshipCommitteeChairbyaMemberorFellowofthe ToxicologySection.Thenominationsubmissionwillincludeallnecessary documentationofthenominee’squalificationsandappropriateaccomplish- ments.Nominationsmadeorallywillnotbeaccepted.MembersoftheAwards andScholarshipCommitteemaynotmakenominations.

NominationsaresolicitedbythesectionchairintheAcademy Newsfeed and bytheAwardsandScholarshipCommitteeChairviabroadcastemail.

GeneralPointstoConsider: 1. Awardsdonothavetobegiveneachyearanditisacceptabletohold overanominationtoallowformoreappropriateage,timing,or membershipstatusinAAFS. 2. Theawardsnotonlyacknowledgethemostdeservingintheprofession butalsoencouragepeopletomaintaintheirmembershipstatus. 3. Theindividualwhoisselectedshouldfitthespiritoftheaward.A reviewofpastrecipientswillhelpdeterminewhetherthecandidate iswellmatchedtothespecificawardtowhichheorshehasbeen nominated.


153

4. TheAwardsandScholarshipCommitteemayexercisesomediscretion insortingnomineesintomoreappropriatecategoriesandtimeframes forawardgiving.Thismaybenecessarytoensurefairnesstoqualified individualsandadheretothespiritandcareertimingappropriatefor eachaward. 5. FormerAcademy-levelofficersoftheToxicologySectioncanprovide importantinsighttotheAwardsandScholarshipCommittee.Their involvementinthesolicitationofnominationsandconsiderationof specificissuesrelatingtotheawardselectionprocessisencouraged. TimelineSummaryPrecedingtheAnnualAAFSMeeting: 1. August1—Nominationsandallaccompanyinginformationshouldbe senttotheAwardsandScholarshipCommitteeChair. 2. August15—Committeechairshallprovideeachmemberofthe committeewithnamesandsupportingdocumentationforeach nominee. 3. September1—Allvotesshallbereceivedbythecommitteechair. 4. September15—Thenamesofallawardandscholarshiprecipients mustbemadeavailabletotheAcademyoffice. OtherSpecificDutiesoftheChair: 1. RemindsectionchairtopublishawardrecipientsontheAcademy Newsfeed(typicallypublishedpriortothemeeting). 2. Remindsectionchairtosolicitnominationsforupcomingawardsatan appropriatetimeontheAcademy Newsfeed. 3. ContactanAcademyrepresentativetoarrangeforabroadcastemail tobesenttoToxicologySectionMemberspriortothenomination deadline.ThisreminderistypicallysentoutattheendofJuneor beginningofJulytomeettheAugustdeadline. 4. Gathernominationmaterialsandcirculatetothecommittee;issue ballotsandoverseethevotingprocessaccordingtothespecified timeline. 5. Arrangeforateleconferencefordiscussionofthenomineesif necessary.ThiscanbearrangedbyanAcademyrepresentative. 6. Notifythecommittee,awardrecipients,sectionchair,andthe Academyofficeoftheresults.Itistheresponsibilityofthecommittee chairtonotifytheAAFSoftheawardrecipientsbeforethedeadline. 7. Confirmthattheawardrecipientswillbeatthemeetingandwill beintroducedbythepersonwhoprovidedthenomination(ora designee). 8. RemindawardrecipientsthattheyneedtoattendboththeToxicology SectionandAcademybusinessmeetings. A. TheAlexanderO.GettlerAward—AnalyticalAchievementinForensic Toxicology:Thisawardisbestowedforanalyticalachievementinforensic toxicology.Thismayincludedevelopmentofanew,novelor“landmark” methodthathasbeenpublishedandusedbytheprofessionextensively,


154

and/oraconstellationofnumerousmethodsasnotedbymultiple publicationsorpresentations.Althoughtenureshouldnotbeaspecific requirementforonetobeconsidered,itshouldbetakenintoconsideration. Theawardisintendedformoreseniormemberswhohavemadesignificant contributionstothefieldofforensictoxicologyoverseveraldecades. B. TheRollaN.HargerAward—OutstandingContributionsinForensic Toxicology:Thisawardisgivenforoutstandingcontributionsinforensic toxicology.Thismayincludeaneducationaladvancementofthe profession,inadditiontoanalyticalachievement.Thisawardisintended formoreseniormemberswhohavemadesignificantcontributionsand advancedtheprofessionoverseveraldecades. C. TheRayAbernethyAward—OutstandingForensicToxicologyPractitioner: Thisawardisbestoweduponanoutstandingforensictoxicology practitioner.Thisawardisspecificallyintendedtoacknowledgepersons whohavemadesignificantcontributionstoforensictoxicology“atthe bench.”Theawardisintendedformoreseniormemberswhohave madesignificantcontributionsandadvancedtheprofessionover severaldecades. D. TheIrvingSunshineAward—OutstandingResearchbyaYoung Investigator:Thisawardisgivenforoutstandingresearchbyayoung investigatorinforensictoxicology.Thisawardshouldacknowledge contributionsmadetotheprofessionintheearlystagesoftherecipient’s career,orwithinthefirstseven(7)yearsofcompletingtheirhighest educationaldegree.Therecipientalsoshallreceiveastipendinaccordance withAwardsandScholarshipCommitteerecommendations. 1. Requirement: a.TheindividualisaMemberorAssociateMemberatthetimeofthe nomination. E. TheJuneK.JonesScholarship—Thisscholarshipisgiveninsupportof theresearchofstudentspursuingadvanceddegrees.Uptotwo(2) scholarshipsof$1,000eachmaybeawardedeachyear.

Nominationforthescholarshipmustbemadeinwritingtothesection AwardsandScholarshipCommitteeChairbyaMemberorFellowofthe ToxicologySection.Thenominationsubmissionwillincludeallnecessary documentationofthenominee’squalificationsandappropriate accomplishments. Nominationsmadeorallywillnotbeaccepted.MembersoftheAwards andScholarshipCommitteemaynotmakenominations. 1. Eligibility: a. Theexperimentalworkmustpertaindirectlytoproblemsin forensicoranalyticaltoxicology. b. Non-membersoftheAAFSandforeignstudentsareeligible, providingtheapplicantisastudentattendingauniversity recognizedintheUnitedStatesandthatthementorisaMember orFellowoftheToxicologySection.


155

2. Theapplicationshouldinclude: a. Anoutlineoftheresearchproposal,includingthepurposeofthe work,experimentalprotocols,literaturecitations,andfinancial needs. b. Abiographicaloutlineofthestudentincludingacademicandany otherachievementsrelevanttothefieldofforensictoxicology. c. Aletterofendorsementfromthestudent’smentor,whomustbe anAAFSMemberorFellow. F. BestPosterAward—Thegoalofthisawardistoencouragestudentsand less-experiencedtoxicologiststobecomemembersoftheAmerican AcademyofForensicSciencesandtoparticipateintheAAFSannual meeting. 1. EligibilityforAward a. Membership(atanylevel)intheToxicologySectionoftheAAFSis required.Ifthepresentingauthorisnotamemberatthetimeof abstractsubmission,amembershipapplicationmustbesubmitted alongwiththeabstract. b. Thepresentingauthormustbeastudentorhaveworkedinthe fieldofforensictoxicologyfornomorethanfive(5)yearsatthe timeofsubmission. c. TheabstractmustbesubmittedontheofficialAAFSformbythe officialdeadline.Acceptanceoftheabstractwillbedeterminedby theToxicologySectionProgramChair. d. ThepresentingauthormustnotifytheToxicologySectionProgram Chairthattheywouldliketheirpresentationconsideredforthe award.TheprogramchairwillprovidetheAwardsandScholarship CommitteeChairwiththelistofapplicantsfortheawardandthe committeechairwilldetermineapplicanteligibilityfortheaward. e. ThepresenttingauthormustpresenttheposterattheAAFS meeting. f. Researchprojectsfundedbytheawardsponsor(s)andcurrentfull- timeemployeesoftheawardsponsor(s)arenoteligibleforthis award. 2. JudgingCriteria a. Thejudgeswillbethethree(3)membersoftheAwardsand ScholarshipCommitteeintheirthirdandfinalyearofservice.If thesecommitteemembersarenotpresentatthemeeting,the committeechairwillassignjudgesstartingwithcommittee memberspresentatthemeetingwhohaveservedthemosttime ontheAwardsandScholarshipCommittee.Ajudgewhocomes fromthesameinstitutionasanyofthesubmittingauthorswillbe excludedfromthepanelofjudges. b. Ajudgingformwillbedistributedtothejudgesforeachcontestant bythechairoftheAwardsandScholarshipCommittee. c. Thejudgesmustclearlyidentifythemselvestothecontestants duringthejudgingprocess.


156

d. Criteriaforjudgingtheawardwillinclude(Scaleof1-5foreach category): (1)Overallqualityandcontentoftheposterpresentation. Organizationandformat,includingaclearstatementof hypothesis. (2)Appearanceoftheposter(useoftables,graphs,etc.foraclear presentation). (3)Abilityofpresentingauthortoanswerquestionsaboutthe research. (4)Relevancetothefieldofforensictoxicology. e. Thewinnerwillbetheauthorwiththemostpointsawardedfrom allthree(3)judgescombined.Intheeventofatie,thejudgeswill conferandmakeafinaldecisionbetweenthetiedauthors. 3. AwardRecipient ThewinningauthorwillbeannouncedintheToxicologyOpenForum attheAAFSannualmeetinginwhichtheposterwaspresented.The winnerwillreceiveacertificateofrecognitionfromtheToxicology Sectionalongwitha$1,000award.Therewillbeamaximumofone(1) awardperyear.Iftherearenoapplicationsorifthejudges determinethatnoneofthecontestantsareworthyoftheaward,no awardwillbegiventhatyear.


157

7.2. SECTION FINANCIAL MATTERS 7.2.1. SECTION FUNDS ComputationofSectionFunds TheAAFSBylawsArticleVII.,Section4stipulatesthat“...eachsectionshallhave availablefromthetreasuryoftheAcademyuptotenpercentoftheannualduespaid totheAcademybymembersofthesectionforcarryingoutsectionbusiness.The allocationoffundsshallbebasedonduesassessedandcollectedforthefiscalyearof theAcademyimmediatelyprecedingthemeeting.”ThefiscalyearoftheAAFSisfrom July1toJune30.Theformulausedtodeterminethemaximumfundstobemade availableis:

#ofdues-payingmembersXduesX10% Thefollowingcategoriesofmembersdonotpayduesorthefulldues,and,thus,are excludedfromthecount:RetiredMembers,RetiredFellows,andStudentAffiliates. SincethecalculationsaremadeinAprilwhenthenewbudgetisprepared,an estimatedattritionrateissubtractedfromthetotalnumberofdues-payingmembers toaccountforthoseonrecordbutwhowillnotpaydues—retiring,deceased, expelled,resigned.

7.2.2. SECTION BUDGETS I. USEOFFUNDS A. Itisrecommendedthatsectionfundsbeexpendedforthegoodofthewhole section. B. Examplesofuseinclude: 1. Administrationofthesection(phone,printing) 2. Awards 3. Newsletters/mailings 4.Sectionfunctionatannualmeeting 5. Continuingeducationactivities 6. Guestspeakerexpenses 7. Annualmeetingextraordinaryprogramexpenses

II. ACCOUNTINGOFFUNDS A. FinancialStatements—Eachmonth,beginningwiththeSeptemberstatement, thestaffwilldistributeacomputerizedaccountingoffundsexpendedtothe sectionchairandtothesection’sfellow-at-largeontheBoardofDirectors.The SeptemberstatementisusuallydistributedinthethirdweekofOctober. B. OverspendingbySections—Sectionsareencouragedtocarefullybudgettheir expensestoensureadequatefundswithwhichtoadministerthesection.The AAFSisnotresponsibleforoverruns.Overspendingwillbedeductedfromthe nextfiscalyear’sbudgetorfromthesection’sspecialsectionfundthathas beenestablishedfromremainingfundsofpreviousyears’budgets. C. SpecialSectionFunds—Extrafundsthatthesectioncollectswillbeplacedin aninterest-bearingaccountforthesection.Expendituresfromthisaccount mustbeapprovedbythevotingmembersattendingthesection’sannual businessmeeting.(ExecutiveCommittee,August1992)


158

7.3. SECTION BUSINESS MEETINGS AND OFFICER RESPONSIBILITIES 7.3.1. GENERAL AND SPECIFIC INFORMATION I. GENERAL SectionAnnualBusinessMeetings—Amandatoryfunctionoftheannualmeeting istheconductofthesectionbusinessmeeting.Thismeetingistraditionally scheduledintheafternoonpriortotheAAFSannualbusinessmeetingofthe membership.Theexactstartingtimedependsontheagenda,butthemeeting mustterminatenolaterthan3:45p.m.

II. SPECIFIC Thereareafewrequiredactivitiesassociatedwiththesectionbusinessmeeting, whicharediscussedbelow: A. Agenda—Sectionofficersareresponsiblefordevelopinganagendaforthe meeting.Specifically,provisionmustbemadefor: 1. Electionofsectionchairandsecretary; 2. Electionofsectionfellow-at-large(BoardofDirectorsrepresentative),if applicable; 3. Selectionofasectionprogramchairforthenextannualmeeting; 4. Changesinmembershiporpromotionrequirements; 5. Committeereports,ifany; 6. Presentationoforselectionofsectionawardhonorees,ifapplicable;and 7. Otherreports B. Reportstostaff—Immediatelyfollowingthesectionbusinessmeetingthe followingreportsmustbereturnedtostaff:newsectionofficernames,program chairname,BoardofDirectorsrepresentative(ifelectedtoanewterm). C. SignificantActions—ActionstakenthataretobereportedattheAAFS annualbusinessmeeting.Formswillbedistributedtosectionofficerspriorto thesectionbusinessmeetingonwhichtheaboveinformationcanberecorded. Acopyoftheminutesofeachsectionbusinessmeetingmustbesenttothe AAFSofficebyApril1.Additionally,abriefreportofsignificantactionstaken, officerselected,etc.,shouldbeannouncedinMarchontheAcademy Newsfeed. D. Anyproceduralorpolicyrevisions,additions,ordeletionsshouldbereported totheAAFSPolicy and Procedure ManualCommitteebyMarch15following theannualmeetingwheretheactionwastaken.

7.3.2. SECTION CHAIR RESPONSIBILITIES 1. Conductssectionbusinessaffairs. 2. Presidesoversectionmeetings. 3. Appointssectioncommitteesandoverseesfunction(s). 4. Advisesthesection’sBoardrepresentativeofthesection’sproblemsanddesires. 5. ActsasamemberoftheEthicsCommittee,ifasectionmemberisaccusedof anethicalviolation. 6. Actsasacommunicationandinformationsourceforsection. 7. IsresponsibleforsectioninformationfortheAcademy Newsfeed. 8. Reviewsandactsuponmembershipapplications. 9. Preparesthesectionbudget.


159

7.3.3. SECTION SECRETARY RESPONSIBILITIES 1. Presidesinabsenceofthechair. 2. AssuressectionrecordsarecurrentandmaintainedintheAAFSoffice. 3. Preparesandreviewssectionminutes. 4. Reviewsandactsuponmembershipapplications.


160

7.4. SECTION MEMBERSHIP CRITERIA

(SeeChapter2forSectionMembershipandPromotionCriteria)


161

7.5. SECTION POLICIES AND PROCEDURES

7.5.1. ANTHROPOLOGY SECTION POLICIES AND PROCEDURES I. SECTIONHISTORY Thefirstthree(3)anthropologistsintheAmericanAcademyofForensicSciences (WilliamM.Bass,EllisR.Kerley,andClydeC.Snow)encouragedotherstojoin. Theireffortssucceededinreachingtheminimumnumber(10)requiredfora separatesectionandthePhysicalAnthropologySectionwasestablishedin1973. Thesectionhascontinuedtogroweveryyear. Discussionsbeganin2011tochangethesectionnametoAnthropologyin recognitionoftheincreasinglyinterdisciplinaryfocuswithinthefieldtoforensic science.Thenamewaschangedin2013bysectionvote,followedbytheofficial Academy-widevotein2014.

II. DIVERSITYANDINCLUSIONSTATEMENT TheAnthropologySectionoftheAmericanAcademyofForensicSciences embracesthebenefits,assets,andcontributionsofdiversityamongthemembers ofourdisciplinewhoholdvariedideas,beliefs,andexperiences.TheAnthropology sectioniscommittedtofosteringandmaintaininganinclusivecommunitythat accepts,respects,andvaluesdiversitytoinclude:ethnicity/ancestry/socialrace, nationalorigins,genderandgenderidentity,sexualorientation,socioeconomic status,age,religion,politicalviews,anddisability.TheAnthropologySectionhonors boththecommonalitiesanddifferencesofallmembersofourcommunityandwill helptofacilitateproductivedialogueandinclusivitysothatallmemberscanthrive inasafeandopenenvironment.TheAnthropologySectionbelievesthatdiversity andinclusionprovideanimprovedenvironmentthroughsharedvaluesofall members,whichbenefitsoursectionaswellasthegreaterforensicscience community.Assuch,theAnthropologySectionhasnotolerancefordiscrimination ofanykind.

III. SECTIONOFFICERS TheAnthropologySectionwillelectasectionchairandsectionsecretaryeach yearandasectionrepresentativetotheAAFSBoardeverythree(3)years,or asnecessarytofillavacancy(seeNominatingCommittee,7.5.1.VII.B.).Section officersmaybere-electedtoservemorethanone(1)term.AnyAnthropology SectionFellow,orMemberwhowillbecomeaFellowattheendoftheannual meetingintheyearofnomination,maybenominatedforoffice.Thetermof officeforsectionchairandsecretaryisfromtheconclusionoftheAAFSannual meetingtotheconclusionofthefollowingAAFSannualmeeting.TheNominating Committeewillputforthrecommendationsforofficerpositions.Allofficersare electedbythevotingmembershippresentattheannualsectionbusinessmeeting afteropennominationsfromthefloororbyelectronicvoteinresponsetoamid- termvacancy.

IV. SECTIONCHAIRRESPONSIBILITIES: A. Conductsectionbusinessaffairs.


162

B. Presideoversectionmeetings. C. Appointsectioncommittees,includingtheT.DaleStewartAwardCommittee, J.LawrenceAngelAwardCommittee,HistoryCommittee,SectionService AwardsCommittee,andoverseefunctionsofthecommittees. D. ActasaSectionRepresentativeinthecapacityofarotatingBoardmember fortheEllisR.KerleyFoundationwiththepurposeofvotingontherecipientof theEllisR.KerleyResearchAward.Appointthesectionrepresentativeforthe StudentAcademyProgramforthenextannualmeeting. E. Advisethesection’sBoardofDirectorsRepresentativeofthesection’s concerns. F. Reviewandactuponmembershipapplications. G. ServeontheAnthropologySectionServiceAwardsCommittee.

V. SECTIONSECRETARYRESPONSIBILITIES A. Presideintheabsenceofthesectionchair. B. AssuresectionrecordsarecurrentandmaintainedattheAAFSoffice. C. Prepareandreviewsectionminutes. D. Reviewandactuponmembershipapplications. E. ProvidesectioninformationfortheAcademy Newsfeed. F. ServeontheAnthropologySectionServiceAwardsCommittee.

VI. ANTHROPOLOGYSECTIONREPRESENTATIVETOTHEBOARDOFDIRECTORS RESPONSIBILITIES A. ResponsibilitiesaredefinedinSection1.3.2.

VII. ANTHROPOLOGYSTANDINGCOMMITTEES Standingcommitteesmaybeestablishedorabolishedbymajorityvoteof membership.Thesectionchairmaycreateorabolishanyadhoccommittee. Eachadhoccommitteechairwillprovideayearlycommitteereporttothesection chairandHistoryCommitteebyApril1.ThefollowingisalistofAnthropology SectionStandingCommittees: A. PROGRAMCOMMITTEE Theprogramchairandprogramco-chairareappointedbytheNominating Committee.ThetermofprogramchairisfromtheconclusionoftheAAFS annualmeetingtotheconclusionofthefollowingAAFSannualmeeting.The programchairmaybereappointedtoservemorethanone(1)term. 1. RESPONSIBILITIES a. Receive,review,andapproveorrejectsubmissionsforpresentations authored/co-authoredbyAnthropologySectionmembers,including abstracts,symposium,workshops,andmealseminars,orother relevantscientificpresentations.Thisdutyincludes,butisnotlimited to,thefollowingtasks: (1)Appropriateeditingofsubmissions. (2)Organizingthescheduleofpresentations. (3)AssistingtheAcademytoproducethescientificprogram. (4)Assigningcontinuingeducationunitstoapplicablepresentations.


163

b. Managinginquiries/correspondenceregardingsubmissions,acceptances, andrejectionsparticularlyaftertheprogramnotificationsarecomplete. c. Establisharubric,offeredasapublicdocumentonthesectionpageof theAcademywebsite,coveringthesubmissionacceptanceprocess. PublicationoftherubricmustoccurnolaterthanMay1,butpreferably shouldbepublishedwithinamonthofappointmentasprogramchair. Therubricshallbedesignedatthediscretionoftheprogramchair,and shallincludereferencetoanyoverallthemesetbytheAcademy President.Changestotherubricovertimeshouldbeminor,inorderto maintainageneralideaofwhatisnecessaryforsuccessfulsubmission eachyear. d. Establish,asneeded,anadhoccommitteetoassistwithsubmission reviews. e. RequestthelistofacceptedabstractssubmittedfortheJ.Lawrence Angel(JLA)AwardandsubmitthelisttotheJLAAwardCommitteeChair. f. RequestthelistofacceptedabstractssubmittedfortheEllisR.Kerley ResearchAwardandsubmitthelisttotheKerleyResearchAward CommitteeChair. g. Assistthesectionchairwithidentifyingauthors/presenters/judgesfor specialcircumstancesorAcademybusiness,suchastheEmerging ForensicScientistAward. B. NOMINATINGCOMMITTEE TheNominatingCommitteeshallconsistofthepastfoursectionchairs,the currentsectionchair,andthesectionrepresentativetotheBoardof Directors.Thepastandcurrentsectionchairswillserveasvotingmembers oftheNominatingCommitteeandthesectionrepresentativewillserveinan advisorycapacity.TheNominatingCommitteeshallprovidethenominations forthesectionchairandsectionsecretaryandappointtheprogram committee.Onathree-yearbasis,orasneeded,theNominatingCommittee shallnominateacandidateforsectionrepresentativetotheBoardof Directors.Inadditiontothecommittee’snominations,nominationswillbe takenfromthefloorpriortoavotebythesection.TheNominating Committeewillprovidethenominationstothesectionmembershipnolater thanFebruary1eachyear.TheNominatingCommitteewillalsoprovideover- sighttoanyconflictsthatmayarisewithinthesectionleadership. C. MEMBERSHIPCOMMITTEE TheMembershipCommitteeconsistsofthesectionchairandsecretary.Both thechairandsecretaryareresponsibleforreviewingallapplicationstothe section.MembershipcriteriaarefoundinSection2.3.1. D. T.DALESTEWARTAWARDCOMMITTEE Committeemembershipandnominationsubmissionguidelinesarefoundin Section7.1.4.I. E. J.LAWRENCEANGELAWARDCOMMITTEE Committeemembership,eligibilityguidelines,andawardjudgingcriteriaare foundinSection7.1.4.1.II.


164

F. SECTIONSERVICERECOGNITIONCOMMITTEE Committeemembership,eligibilityguidelines,andawardjudgingcriteriaare foundinSection7.1.4.1.IV. G. HISTORYCOMMITTEE TheHistoryCommitteeconsistsoftwo(2)sectionmembers.Thecommittee isrequiredtoarchivenamesofAnthropologySectionAwardeeseachyearas wellasgeneralphotographstakenattheannualmeeting. H. DIVERSITYANDINCLUSIONCOMMITTEE TheDiversityandInclusionCommitteeshallconsistofatleasttwo(2)section members.Thegoalsofthecommitteearetoexplorethecurrentstateof diversityandinclusionwithinthefieldofforensicanthropologyanddevelop diversity-relatedresourcesforstudentsandprofessionals.

VIII.REVISIONSTOTHEPOLICY AND PROCEDURE MANUAL ThesectionchairwillinitiatechangestothePolicy and Procedure Manual. RevisionstothePolicy and Procedure ManualwillbeforwardedtotheAAFS BoardofDirectorsafterreview,discussion,andvotebytheSection.Thisreview andvotingprocessmaybeconductedatthesection’sannualbusinessmeetingor electronically,providedthattheproposedchangesaredisseminatedtothevoting membersatleastthirty(30)dayspriortothevote.

7.5.2. CRIMINALISTICS SECTION POLICIES AND PROCEDURES I. SECTIONHISTORY TheCriminalisticsSectionoftheAmericanAcademywasestablishedin1948as oneoftheoriginalsectionsoftheAcademy.Sincethattime,ithasgrowntobe thelargestsectionoftheAAFS.ThemembersoftheCriminalisticsSectionare extremelyactiveandhaveahistoryofextensiveparticipationinnotonlythe Academybutinternationalforensicscienceactivitiesandassociationsaswell. In1991,theCriminalisticsSectionvotedtohavearepresentativeontheAmerican BoardofCriminalistics(ABC)tofacilitatecommunicationbetweentheABCandthe CriminalisticsSection.Inl994,themembersvotedtofinanciallysupportthe developmentandvalidationofspecialtycertificationexaminationsfortheABC. Inputintoandknowledgeofthecertificationprocessanditsprogressiscurrently consideredanimportantroleoftheCriminalisticsSection. In1994,effortstosupporttheeducationaldevelopmentofmembersbegan.The purposeistomakefundingavailableforregionalassociationsfortrainingand workshops.

II. SECTIONGOALS A. ToprovidescientificandrelatedpresentationsattheAAFSannualmeeting. B. ToholdanannualbusinessmeetingduringtheAAFSannualmeeting. C. Topromoteeducationincriminalisticsandassociateddisciplines. D. Topromoteforensicscience,theCriminalisticsSection,andtheAAFS. E. ForsectionleaderstoworkcloselywiththeBoardofDirectors. F. Tosupporttheregionalforensicassociations. G. Toprovidescientificresearchtothefieldofforensicscience.


165

III. MEMBERSHIPANDPROMOTIONS RequirementsformembershipandpromotionaresetforthinSections2.3.2.and 2.6.2.ofthisManual.

IV. SECTIONOFFICERS Nomineesforchair,secretary,andappointeesforprogramchairandco-chairshall havedemonstratedleadershipcapabilitiesthroughactiveparticipationinthe section(e.g.,electedofficer,committeemember,orprogramparticipant),orin theactivitieswithorinregional,national,orinternationalforensicscience organizations.Thesectionchairandsecretarywillbeelectedannually.Thesection programchairandco-chairwillbeappointedannually.Thetermofofficeisfrom theconclusionoftheAAFSannualmeetingtotheconclusionofthefollowing AAFSannualmeeting. A. SectionChair 1. ThesectionchairmustbeaFellowingoodstandingoftheAAFSinthe CriminalisticsSectionoftheAcademy. 2. Thetermofofficeisone(1)year.Nopersonshallholdtwo(2)termsin succession. 3. NominationandElection a. Recommendationsaremadetothecurrentsectionchairbythe CriminalisticsSectionNominatingCommittee. b. Thereisausualprogressionthroughofficesofthesectionfrom programco-chairtoprogramchairtosectionsecretarytosection chair;however,thisprogressionisbyelectionorappointment. c. Intheeventthatthecurrentsectionsecretaryisunavailabletobe nominatedforsectionchair,theCriminalisticsSectionNominating Committeewillordinarilyrecommendthecurrentsectionprogram chairforsectionchair. d. Chairmustopenthefloortoothernominationsastheprogressionis onlybyprecedent. e. Electionisbysimplemajorityvoteofthemembers(Fellows,Members, RetiredFellows,andRetiredMembers)attheCriminalisticsSection AnnualBusinessMeeting. 4. Responsibilities: a. Conductssectionbusinessaffairs. b. Overseesthefunctionofallsectioncommittees;bothstandingand adhoccommitteeactionsrequiretheapprovalofthesectionchair. c. PresidesovertheCriminalisticsSectionAnnualBusinessMeetingand setstheagendaforthisandothersectionmeetings.(Reference SectionIX-SampleAgenda) d. Appointssectionstandingcommitteechairsasprescribedinthe procedures,formsnewcommitteesasnecessary,andoverseesthe functionofthesecommittees.


166

e. Isauthorizedtobudgetsufficientfundsforexpensesrelatedtosection participationwithvariousliaisongroups(e.g.,ABC). f. Receives,reviews,andactsuponmembershipapplicationsin conjunctionwiththesectionsecretary. g. Advisesthesection’sBoardofDirectorsrepresentativeofsectionissues anddesires. h. Appointsadhoccommitteesasnecessary. i. ActsasacommunicationandinformationsourcefortheCriminalistics Section. j. IsresponsibleforCriminalisticsSectioninformationontheAcademy Newsfeed. B. SectionSecretary 1.ThesectionsecretarymustbeaFellowingoodstandingoftheAAFS CriminalisticsSectionoftheAcademy. 2. Thetermofofficeisone(1)year.Nopersonshallholdtwo(2)termsin succession. 3. NominationandElection: a. Recommendationsaremadetothecurrentsectionchairbythe CriminalisticsSectionNominatingCommittee. b. Thereisausualprogressionthroughofficesofthesectionfrom programco-chairtoprogramchairtosectionsecretarytosectionchair; however,thisprogressionisbyelectionorappointment. c. Intheeventthatthecurrentsectionprogramchairisunavailabletobe nominatedforsectionsecretary,theCriminalisticsSectionNominating Committeewillordinarilyrecommendthecurrentsectionprogram co-chairtobecomesectionsecretary. d. Chairmustopenthefloortoothernominationsastheprogressionis onlybyprecedent. e. Electionisbysimplemajorityvoteofthemembers(Fellows,Members, RetiredFellows,andRetiredMembers)attheCriminalisticsSection AnnualBusinessMeeting. 4. Responsibilities: a. RecordsminutesoftheCriminalisticsSectionAnnualBusinessMeeting. b. Preparesanddeliversthemembershipreporttothesectionatthe CriminalisticsSectionAnnualBusinessMeeting. c. Receives,reviews,andactsuponmembershipapplicationsin conjunctionwiththesectionchair. d. AppointsaMinutesCommitteeattheannualmeetingtoreviewand approvethesectionbusinessmeetingminutesbeforesubmissionto theAcademybyApril1. e. Receiveswrittenreportsofrepresentatives,liaisons,andstanding committeesbeforetheannualmeeting.Givesreportsofrepresenta- tives,liaisons,andcommitteechairswhoareunabletoattend. f. Presidesintheabsenceofthesectionchair. g. Performsdutiesasdeterminedbythesectionchair.


167

C. ProgramChair 1. TheprogramchairmustbeaFellowingoodstandingoftheAAFSinthe CriminalisticsSectionoftheAcademy. 2. Thetermofappointmentisone(1)year.Nopersonshallholdtwo(2) termsinsuccession. 3. NominationandAppointment a. Recommendationismadetothecurrentsectionchairbythe CriminalisticsSectionNominatingCommittee. b. Thereisausualprogressionthroughtheofficesofthesectionfrom programco-chairtoprogramchairtosectionsecretarytosectionchair; however,thisprogressionisbyelectionorappointment. c. Theprogramchairisappointedbythesectionchairafterconsidering therecommendationsmadetothesectionchairbytheCriminalistics SectionNominatingCommittee. d. Intheeventthatthecurrentprogramco-chairisunavailabletobe appointedtosectionprogramchair,theCriminalisticsSection NominatingCommitteewillmakearecommendationtothesection chairbasedonreviewofcandidates. 4. Responsibilities: a. CoordinatestheCriminalisticsSectionannualmeetingprogramwithin thesectionandtheAcademyasawhole. b. AppointsothermemberstotheCriminalisticsSectionProgram Committee. (1) SeeSection7.5.2.V.C.forinformationabouttheCriminalistics SectionProgramCommittee. c. RepresentstheCriminalisticsSectionontheAcademyProgram Committee. d. CoordinateswiththeLocalArrangementsChairforvolunteerstoassist thesectionattheannualmeeting. e. Submitsawrittenreporttothesectionsecretaryandreportstothe sectionattheannualbusinessmeeting. D. ProgramCo-Chair 1.Theprogramco-chairmustbeaFellowingoodstandingoftheAAFSin theCriminalisticsSectionoftheAcademy. 2. Thetermofappointmentisone(1)year.Nopersonshallholdtwo(2) termsinsuccession. 3. NominationandAppointment a. Fellowsinterestedinservingasprogramco-chairshallmaketheir interestknowntoanyCriminalisticsSectionNominatingCommittee member. b. Recommendationismadetothecurrentsectionchairbythe CriminalisticsSectionNominatingCommittee. c. Thereisausualprogressionthroughtheofficesofthesectionfrom programco-chairtoprogramchairtosectionsecretarytosectionchair; however,thisprogressionisbyelectionorappointment.


168

d. Candidatesshallsubmitanup-to-dateresumetotheCriminalistics SectionNominatingCommitteechairnolaterthanOctober15.Ifa candidatefailstoprovidearesumebyOctober15,thatpersonshall notbeconsideredforoffice. e. Theprogramco-chairisappointedbythesectionchairafter consideringtherecommendationsmadetothesectionchairbythe CriminalisticsSectionNominatingCommittee. 4. Responsibilities a. ServesontheCriminalisticsSectionProgramCommitteeatthe directionoftheprogramchair. b. AssistswiththecoordinationoftheCriminalisticsSectionannual meetingprogramwithinthesectionandtheAcademyasawhole.

V. SECTIONREPRESENTATIVESANDLIAISONS A. BoardofDirectorsRepresentative 1. ThesectionBoardofDirectorsrepresentativemustbeaFellowingood standingoftheAAFSintheCriminalisticsSection. 2. CandidatefortheCriminalisticsSectionBoardofDirectorsRepresentative musthaveheldtheprogramchair,secretary,andsectionchairofficesin theCriminalisticsSection.Intherareeventthatthecandidatehasserved inonlytwo(2)oftheCriminalisticsSectionOfficerpositionsduetothe needtofillavacancy,thatpersonmaystillbeconsideredbythe CriminalisticsSectionNominatingCommittee. 3. Thetermoftheofficeisone(1)three-yearterm.Nopersonshallhold two(2)termsinsuccession. 4. NominationandElection a. RecommendationismadebytheCriminalisticsSectionNominating Committeewithelectionsheldateverythird-yearmeetingfrom2009. b. Chairmustopenthefloortoothernominations. c. Electionisbysimplemajorityvoteofthemembers(Fellows,Members, RetiredFellows,andRetiredMembers)attheCriminalisticsSection AnnualBusinessMeeting. 5. Responsibilities a. ServesastheliaisonbetweentheCriminalisticsSectionandtheAAFS. b. Submitsawrittenreporttothesecretaryandreportstothesection attheannualbusinessmeeting. B. StudentAcademyRepresentative 1. TherepresentativeistheCriminalisticsspeakerattheStudentAcademy attheannualmeeting. 2. Thereisnosettermlengthorlimit. 3. NominationandAppointment a. MustbeaFelloworMemberappointedbythesectionchairbased ontherecommendationoftheCriminalisticsSectionNominating CommitteeorbytheAAFSChairoftheStudentAcademywiththe approvalofthesectionchair.Thesectionchairisnotboundbythe CriminalisticsSectionNominatingCommitteerecommendation.


169

4. Responsibilities a.Submitsawrittenreporttothesectionsecretaryandreportstothe sectionattheannualbusinessmeeting. b.Develops,maintains,andrecommendsupdatestothissectionofthe Policy and Procedure Manual totheCriminalisticsExecutiveCommittee. C. AmericanBoardofCriminalistics(ABC)Liaisons InaccordancewiththeAAFS Policy and Procedure Manual,Section1.5.3. GuidelinesforAAFSLiaisonRepresentatives,theCriminalisticsSection assumessoleresponsibilityforanyandallapprovedcostsassociatedwith thesectionestablishingsucharepresentative.Thesectionchairwillbudget sufficientfundsfortheannualmembershipfeeandtheinterimmeeting expensesofitsrepresentative(s).Expensestobecoveredareamaximumof two(2)nightslodging,two(2)daysperdiematthecurrentfederal government(orapplicable)rate,andreasonableincidentals.Airfarewillbe reimbursedwhentravelisundertakenforthepurposeofattendingtheABC meetingonly.ForABCmeetingscoincidingwiththeAAFSannualmeeting, airfareandothertransportationexpenseswillnotbereimbursedifthe representativeisregisteredfortheAAFSmeetingeventsinanyway. Airfarewillbereimbursedataneconomyclass,advancedpurchaserate. 1. BoardMember a. MustbeanABCDiplomateorFellowandatleastaMemberofthe CriminalisticsSection. b. Serviceisforthree(3)yearswithappointmentsmadeattheannual meetingeverythirdyearfrom2015. c. NominationandAppointment (1)Liaisonisappointedbythecurrentsectionchairbasedonthe recommendationoftheCriminalisticsSectionNominating Committee. d. Responsibilities (1) RepresentstheCriminalisticsSectioninterestsandconcernsasa memberoftheABCBoardofDirectors. (2) Submitsawrittenreporttothesectionsecretaryandreportstothe sectionattheannualbusinessmeeting. (3) MaintainsandrecommendsupdatestothissectionofthePolicy and Procedure ManualtotheCriminalisticsExecutiveCommittee. 2. ExaminationCommitteeMember a. MustbeanABCDiplomateorFellowandatleastaMemberofthe CriminalisticsSection. b. Serviceisforthree(3)yearswithappointmentsmadeattheannual meetingeverythirdyearfrom2015. c. NominationandAppointment (1)Liaisonisappointedbythecurrentsectionchairbasedonthe recommendationoftheCriminalisticsSectionNominating Committee.


170

d. Responsibilities (1) RepresentstheCriminalisticsSectioninterestsandconcernsaspart oftheABCExaminationCommittee. (2) IntheabsenceoftheBoardMemberrepresentative,presentsthe writtenreporttothesectionchairandreportstothesectionatthe annualbusinessmeeting. (3) MaintainsandrecommendsupdatestothissectionofthePolicy and Procedure ManualtotheCriminalisticsExecutiveCommittee. D. AAFSStandardsBoard(ASB)ConsensusBodyLiaisons TheCriminalisticsSectionhastheoptionofplacingliaisonsontheASB ConsensusBodies(CBs)asappropriate. 1. TheliaisonsservetorepresenttheinterestsoftheCriminalisticsSection membershiponthesestandardsdevelopinggroups. 2. Serviceisfortwo(2)yearswiththeoptionforasecondterm. 3. NominationandAppointment a. Liaisonsareappointedbythesectionchairbasedontherecommenda- tionsoftheCriminalisticsSectionNominatingCommittee. b. MustbeaMember,Fellow,RetiredMember,orRetiredFellowingood standingandhaveknowledgeintherelevantCBtopicarea. 4. Responsibilities a. ParticipateinthemonthlyCBconferencecalls.Theyaretoreadand respondtoallproposedstandarddocumentsandthesuggested edits. b. Ifpossible,attendin-personmeetingsheldinconjunctionwiththe AAFSannualmeeting. c. Preparereportsandupdatesforthesectionchaironaregularbasis andrequestfeedbackfromthesectionthroughthesectionchair. d. Notifythesectionchairwhenadocumentisreadyforpublicreview sothesectionchaircanopttoplaceanannouncementviathe Academy Newsfeed. VI. SECTIONSTANDINGCOMMITTEES Standingcommitteesmaybeestablishedatanytimebythesectionchairorby majorityvoteofthemembershippresentattheannualbusinessmeeting.The sectionchairhasdiscretionaryauthoritytoabolishanyadhoccommittee establishedbyasectionchair,butonlythemembershipmayabolishacommittee establishedbythemembership A. ExecutiveCommittee 1. Purpose ReviewthereleventportionsofthePolicy and Procedure Manual annually,preparingchangestobepresentedtothememberstobevoted uponattheannualbusinessmeeting.Whetherchangesaremadeornot,a datedcopyofthePolicy and Procedure Manualissenttothesectionchair, sectionsecretary,andtheAAFSofficebyApril1followingthesection businessmeeting.Thiscommitteeisresponsibleforaddressingother issues,whichmayarisethroughouttheyear.


171

(1) SignificantrevisionstothePolicy and Procedure Manual willbe forwardedtotheAAFSBoardofDirectorsafterreview,discussion,and votebythesection.Thisreviewandvotingprocessmaybeconducted atthesection’sannualbusinessmeetingorelectronically,providedthat theproposedchangesaredisseminatedtothevotingmembersatleast thirty(30)dayspriortothevote. (2)MinorrevisionstothePolicy and Procedure Manualwillbeforwarded totheAAFSBoardofDirectorswithoutvotebythesection. 2. Members a. Consistsofthesectionchair,sectionsecretary,andotherpastorcurrent sectionofficersasdesired. 3. Functions a. Establishescommitteestoincreasememberinvolvementandtoassist thesectionofficers. b. Proposesguidelinesforlong-andshort-termplanningforthesection. c. Maintainsarosterofvolunteersforvariouscommitteestouse. d. Reviewsexistingcommitteefunctionsandproceduresandmakes recommendationstothesectionofficers. e. Performsspecialprojectsasdesignatedbythesectionchair. 4. Procedures a. Developscommitteeobjectivestoincludedeadlines. b. Periodicallyupdatesexistingprotocols. c. Maintainsprotocolfiles,pastprojects,reports,correspondence, meetingminutes. d. Submitsawrittenreporttothesectionsecretaryandreportstothe sectionattheannualbusinessmeeting. B. MembershipCommittee 1. Purpose a. Actsuponmembershipapplications. 2. Members a. Consistsofthesectionchairandsectionsecretary. 3. Functions a. Reviewsapplicationsformembershipandpromotion,confirms eligibilityformembershipandpromotion,requeststransfersto membershipstatusortootherAAFSsections. 4. Procedures a. Developscommitteeobjectivestoincludedeadlines. b. Periodicallyupdatesexistingprotocols. c. Maintainsprotocolfiles,pastprojects,reports,correspondence, meetingminutes. d. Presentsabudgettothesectionchairasneeded. e. Submitsawrittenreporttothesectionsecretaryandreportstothe sectionattheannualbusinessmeeting.


172

C. ProgramCommittee 1. Purpose a. SelectandorganizethecontentoftheCriminalisticsScientific SessionsandtheFridayEveningSessionoftheannualmeeting. b. Members (1)Consistsofthesectionprogramchairandco-chairwhoselectother membersfromFellowsorMembersingoodstandingtoassistin reviewingabstracts. a.PreferencewillbemadeforMembersseekingpromotionto Fellow. (2)Thetermofappointmentforthesectionprogramchairand co-chairisone(1)year.Othermembersmaybere-appointedat thediscretionoftheincomingsectionprogramchairandco-chair. c. Functions (1)Solicitspapers,posters,workshops,andotherscientificpresenta- tionsfromtheSection,Academy,regionalassociations,andothers. ThiscanbedoneviatheAcademy Newsfeed. (2)Reviewsandratestheabstractsubmissions. (3)Selectsandschedulestheacceptedoralandposterpresentations. (4)Reviewsandeditsabstractsforpublicationinthemeeting Proceedings. (5)Makesrecommendationstothesectionchairforaudiovisual equipment. (6)Selectsandadvisesmoderators. d.Procedures (1)Developscommitteeobjectivestoincludedeadlines. (2)Periodicallyupdatesexistingprotocols. (3)Maintainsprotocolfiles,pastprojects,reports,correspondence, andmeetingminutes. (4)Presentsabudgettothesectionchairasneeded. (5)Submitsawrittenreporttothesectionsecretaryandreportstothe sectionattheannualbusinessmeeting. (6)Develops,maintains,andrecommendsupdatestothissectionof the Policy and Procedure ManualtotheCriminalisticsExecutive Committee. D. ReferenceCommittee 1. Purpose a. Encourageexchangesamongmembersattheannualmeeting.Attract qualifiednewmembersandacquaintthemwiththefunctionsand programsoftheCriminalisticsSectionandtheAcademyingeneral. 2. Members a. Atleastfour(4)membersconsistingofFellowsand/orMembers fromdifferentgeographicalareas. b. ThecommitteechairshallbeaFellowandisappointedbythesection chairbasedontherecommendationoftheCriminalisticsSection


173

NominatingCommittee.Thesectionchairisnotboundbytheir recommendation. c. Thecommitteechairshallappointtheothercommitteemembers. d. Appointmenttothecommitteeshallbetwo(2)years,staggeredto providecontinuity. 3. Functions a. Assistwithlettersofreferenceforindividualsapplyingfor membership. b. Attheannualmeeting,organizethementoringprogramandthe CriminalisticsSectionReception. c. Proposesguidelinesformembershipandadvancementtoassurethat allapplicantsareeligibleformembership. d. Preparesletterstonewmemberswelcomingthemtothesectionand outliningthefunctionsandoperationsofthesection. e. Encouragesthenewmemberstobecomeinvolvedinthesectionby providingthemwithcommitteepurposesandnamesandaddresses ofcommitteechairs. f. Developsmethodsofwelcomingnewmembersandgettingthem involvedinthesection. 4. Procedures a. Developscommitteeobjectivestoincludedeadlines. b. Periodicallyupdatesexistingprotocols. c. Maintainsprotocolfiles,pastprojects,reports,correspondence,and meetingminutes. d. Presentsabudgettothesectionchairasneeded. e. Submitsawrittenreporttothesectionsecretaryandreportstothe sectionattheannualbusinessmeeting. f. Develops,maintains,andrecommendsupdatestothissectionofthe Policy and Procedure ManualtotheCriminalisticsExecutiveCommittee. E. AwardsCommittee 1. Purpose a. ConducttheprocesstorecognizeexemplaryCriminalisticsSection members.(ReferenceparagraphVII.) 2. Members a. Five(5)Fellowswhoarethelastfive(5)sectionchairs.Thecommittee chairshallbethemostrecentpastsectionchair. b. Tenureonthecommitteeshallbefive(5)years. 3. Functions a. Solicitsnominationsfromthemembers,votes,andmakesrecommen- dationstothesectionofficersforvotebythesectionmembersatthe annualmeeting.ThiscanbedoneviatheAcademy Newsfeed. b. Announcesawardnominationspriortovotingconductedbythe sectionchair. c. DeterminesandorderstheawardsfromtheAcademy.


174

d. Suggestsnewawardsandpreparescriteriaforreviewbythesection officersandapprovalbythesectionmembers. 4. Procedures a. Developscommitteeobjectivestoincludedeadlines. b. Periodicallyupdatesexistingprotocols. c. Maintainsprotocolfiles,pastprojects,reports,correspondence,and meetingminutes. d. Presentsabudgettothesectionchairasneeded. e. Submitsawrittenreporttothesectionsecretaryandreportstothe sectionattheannualbusinessmeeting. f. Develops,maintains,andrecommendsupdatestothissectionofthe Policy and Procedure ManualtotheCriminalisticsExecutiveCommittee. F. NominatingCommittee 1. Purpose a.Reviewthecredentialsofallcandidatesandrecommendtothesection chairthosequalifiedforoffice. 2. Members a. Six(6)members,three(3)ofwhomshallbethelastthree(3)section chairsandthree(3)Fellowsand/orMembers. b. Thecommitteechairshallbetheimmediatepastsectionchair. c. ThesectionchairshallappointaFelloworMembertofillthespotof thelongestserving,non-pastsectionchaircommitteememberleaving thecommittee.Thelongestservingpastsectionchairshallbereplaced bythenew,outgoingsectionchair.Thus,eachmembershallservea three(3)yearterm. 3. Functions a. SolicitsnamesfromthelistofsectionFellowsingoodstandingto runfortheofficesofchair,secretary,andsectionBoardofDirectors representative.ThiscanbedoneviatheAcademy Newsfeed. b. SolicitsnamesfromthelistofsectionFellowsingoodstandingfor appointmenttoprogramchair,programco-chair,sectioncommittee chairs,StudentAcademyrepresentative,andliaisonsvacancies. c. Solicitsnamesfromthelistofpastsectionofficerstobeprovidedasa nomineetotheAAFSExecutiveCommittee. d. Receivesandreviewsresumesofinterestedcandidatesandkeepstrack ofresumedeadline. (1)Asapplicable,thecommitteechairmayrequestareportof AAFS-relatedactivitiesofthecandidatefromtheAAFSoffice. (2)ThedeliberationsoftheCriminalisticsSectionNominating Committeewillbekeptconfidential. e. Presentstheslateofnomineestothesectionchairnolessthantwo(2) monthspriortotheannualmeetingandtothemembersattheannual meetingwherethesectionchairconductsthevoting: (1)Forelectiontochair,secretary,sectionBoardofDirectors representatives,andnomineetoAAFSExecutiveCommittee.


175

(2)Forappointmenttoprogramchair,programco-chair,andif applicable,sectioncommitteechairs,StudentAcademy representative,ABCliaisons,andASBCBliaisons. f. Submitsawrittenreporttothesectionsecretaryandreportstothe sectionattheannualbusinessmeeting. 4. Procedures a. Developscommitteeobjectivestoincludedeadlines. b. Periodicallyupdatesexistingprotocols. c. Maintainsprotocolfiles,pastprojects,reports,correspondence,and meetingminutes. d. Presentsabudgettothesectionchairasneeded. e. Submitsawrittenreporttothesectionsecretaryandreportstothe sectionattheannualbusinessmeeting. f. Develops,maintains,andrecommendsupdatestothissectionof the Policy and Procedure ManualtotheCriminalisticsExecutive Committee. G. RegionalAssociationCommittee 1. Purpose a. Unitetheregionalsocietiesbybringingtogetherrepresentativesfrom eachNEAFS,MAAFS,SAFS,MAFS,SWAFS,NWAFS,andCAC,aswellas otherswhoareinterested(i.e.,AFTE,IAI).Thegoalsarecommunica- tion,exchangeofideas,problemsolving,anddiscouragingduplication ofeffort. 2. Members a. One(1)representativefromeachoftheregionalsocietiesandinterested associationsandtheCriminalisticsSectionBoardofDirectorsmember. b. ThecommitteechairshallbeaMemberorFellowandisappointedby thesectionchair,basedontherecommendationoftheCriminalistics SectionNominatingCommittee.Thesectionchairisnotboundby theirrecommendation. c. Thecommitteechairshallrequestthepresidentofeachsocietyto serveorappointamembertoserve. d. Appointmenttothecommitteeshallbefortwo(2)years,staggered toprovidecontinuity. 3. Functions a. Coordinatesacalendarofsocieties’meetingsandtrainingwithother forensicorganizationsandcopiesthesectionofficersandtheAcademy office. b. Planstheregionalsocieties’meetingattheAAFSannualmeeting.The chairofthiscommitteeshallchairthemeetingattheAAFS. c. LiaisonwiththeAAFSthroughtheCriminalisticsBoardofDirectors member. d. Interfaceandexchangeinformationandideas. 4. Procedures a. Developscommitteeobjectivestoincludedeadlines.


176

b. Maintainsprotocolfiles,pastprojects,reports,correspondence,and meetingminutes. c. Presentsabudgettothesectionchairasneeded. d. Submitsawrittenreporttothesectionsecretaryandreportstothe sectionattheannualbusinessmeeting. e. Develops,maintains,andrecommendsupdatestothissectionofthe the Policy and Procedure ManualtotheCriminalisticsExecutive Committee. H. AAFSCommitteesandTaskForces TheAAFSPresidentmayappointAAFScommitteeandtaskforcechairsand membersfromtheCriminalisticsSection.Theyareexpectedtokeepthe sectionchairinformedandtoreportattheCriminalisticsSectionAnnual BusinessMeeting.

VII. SECTIONADHOCCOMMITTEES Adhoccommitteesmaybecreatedbythechairtoperformspecificprojectsina setperiodoftime.

VIII. SECTIONAWARDS A. Thesectionhas(2)twoawards:ThePaulL.KirkAwardandTheMaryE. CowanOutstandingServiceAward. B. ThecriteriafortheseawardsaresetforthinSection7.1.4.2.ofthis Manual. C. Administrationofawards: 1. ThePaulL.KirkAward. a. NomineesforthePaulL.KirkAwardmustbeacceptedbyunanimous voteoftheAwardsCommittee. b. Theawardisbestowedbyunanimousvoteofthemembersofthe section. 2. TheMaryE.CowanOutstandingServiceAward. a. NomineesfortheOutstandingServiceAwardmustbeacceptedbya majorityoftheAwardsCommittee. b. Theawardisbestowedbyamajorityvoteofthemembersofthesection.

IX. SAMPLEAGENDAFORTHEANNUALBUSINESSMEETING A. CalltoOrder B. AppointmentofParliamentarianandSergeant-at-Arms.ChargetheSergeant- at-Armstocountvotingmemberspresentatthemeeting. C. ApprovetheAgenda D. Secretary 1. Minutesofthelastmeeting;previouslyapprovedbytheminutescommittee beforefilingwiththeAcademybyApril1. 2. NecrologyReport—Readthenamesofthosewhohavepassedawayand askforamomentofsilence. 3. MembershipReport—Secretary(informationfromAAFS)Acknowledge newmemberswhohavebeenvoteduponattheAAFSAnnualMeeting.


177

E. ProgramChair 1. ProgramCommitteeReport F. SectionRepresentativesandLiaisons 1. AAFSBoardofDirectors 2. AAFSStudentAcademy 3. AmericanBoardofCriminalistics—BoardandExamCommittee 4. AAFSStandardsBoardConsensusBody 5. AAFSCommittees,TaskForces G. FEPAC H. OtherStandingCommitteesReports 1. Executive 2. Reference 3. RegionalAssociations 4. Nominating 5. Awards I. AdHocCommitteesReports 1. Section 2. AAFS J. NewBusiness 1. Voteonuseofsectionfundsfornextyear.(Thismustbedoneorno discretionaryfundsmaybeexpended.) K. PassingofGavel L. Adjournmentbythechair:“Therebeingnofurtherbusiness,thismeetingis adjourned.”Needsnovote.

7.5.3. DIGITAL & MULTIMEDIA SCIENCES SECTION POLICIES AND PROCEDURES I. Thesectionwillprovidescientificandotherpresentationsattheannualmeeting onsubjectsrelevanttothesection’sareaofinterest. ThesectionwillholdanannualbusinessmeetingandluncheonduringtheAAFS annualmeeting.

ThesectionwillpromoteAAFS,andthesectionleadershipwillworkcloselywith theBoardofDirectors.

II. ACCEPTEDAREASOFINTERESTwithintheDigital&MultimediaSciencesSection include: Forensicexaminationofdigitalandmultimediaevidencetoinclude: • Digitaldeviceexaminations • Networkanalysis • Examinationandcomparisonofdigitizednumerals,images,analogand digitalaudioandvideo. NOTE:Thisincludesexaminationssuchasauthenticity,photogrammetry,and enhancement.Itdoesnotnormallyincludetheusageofphotographyorvideo imagesthatareusedtodemonstratewhataphotographerorrecordingdevice witnessed,andtheimagesarenotanalyzedbysubjectmatterexperts.These caninclude,butarenotlimitedto,thefollowing:generalcrimesceneor


178

investigativeimages;surveillanceimages;autopsyimages;documentationof itemsofevidenceinalaboratory;andarrestphotographs,suchasmugshots. Therolesinwhichthedisciplinesapplymayinclude: A. Research Thesectionseekstoidentifyorrecognizenewformsofdigitalandmultimedia evidence,todevelopandimprovetoolsforcollectionandanalysisofdigital andmultimediaevidence,andtoexploreandexpandthescientificfounda- tionsofdigitalandmultimediaforensics.Thesectionsupportspublicationof researchandresultsinpeer-reviewedscholarlypublicationsandpeer- reviewedconferenceproceedings. B. EducationandTraining Thesectionpromoteseducationindigitalandmultimediaforensicsinthe classroom,inuniversitylaboratories,andthroughpublicationofeducational materialsrelatedtodigitalandmultimediaforensicsanditspracticeasa profession. C. PracticeoftheProfession Thesectionstrivestoimprovemethodsforcollection,transportation,storage, andanalysisofdigitalandmultimediaevidence,andtoperfecttheprofess- ionalapplicationoftoolsusedinthepracticeoftheprofession. D. Management Thesectionendeavorstoimprovemanagementofeveryaspectofdigitaland multimediaforensicsfrommanagementofresponseteamstomanagementof laboratoryanalysesandrelatedactivities. E. LegalLiaison TheSectionworkstoimprovedirectsupporttothelegalsystembypractitioners ofdigitalandmultimediaforensics,includingnon-testimonialsupportincase preparationforlitigation,reviewofopposingexpertsandtheirtestimony,and expertwitnesstestimonyincasesinvolvingdigitalandmultimediaforensics. F. ProfessionalStandards TheSectionendeavorstoenhancetheprofessionofdigitalandmultimedia forensicsbypromotingethicalandskilledpracticeandbysupporting appropriatecredentialingofpractitionersofthedigitalandmultimedia forensicsprofession.

III. SECTIONREPRESENTATIVES InaccordancewithAAFSBylaws,ArticleVI.,Section2,theDigital&Multimedia SciencesSectionwillhaveasectionchair,sectionsecretary,andadirector.Eachof theseofficersmustholdtherankofFellow. A. Thesectionchairandsecretarywillbeelectedannually.Thesectionwillelecta representativetotheBoardofDirectorseverythreeyearsorasneededtofilla vacancy. B. Thetermofofficeisfromtheconclusionoftheannualbusinessmeetingofthe sectiontotheconclusionofthesecondfollowingannualbusinessmeetingof thesection.Thesectionsecretaryisthechair-electofthesection. C. Thesectionsecretarywillsupportadministrativerequirementsofthesection asdirectedbythesectionchairandberesponsibleforfunctionsoutlinedin thissection.


179

D. Thesectionchairwillberesponsibleforthesectionbusinessmeetingand agenda.Committeesmaybeestablishedatanytimebythesectionchairorby majorityvoteofthemembershippresentattheannualbusinessmeeting.The sectionchairhasdiscretionaryauthoritytoabolishanycommitteeestablished byasectionchair,butonlythemembershipmayabolishacommittee establishedbythemembership.Standingcommitteesofthesectionwillbe: 1. PlanningCommittee a. Purpose—ThepurposeofthecommitteeistoreviewthisPolicy and Procedure Manualannually,preparingchangestobepresentedtothe chairforreviewandtothememberstobevoteduponattheannual businessmeeting.Whetherchangesaremadeornot,adatedcopyof the Policy and Procedure Manualissenttothesectionchair,section secretary,andtheAAFSofficebyAprilfollowingthesectionbusiness meeting. b. Members—Atleastfour(4)members.Thecommitteechair,appointed bythesectionchair,shallbeaMemberorFellowwhoappointsthe othercommitteemembers. c. Functions (1) Establishescommitteestoincreasememberinvolvementandto assistthesectionofficers. (2)Proposesguidelinesforlong-andshort-termplanningforthesection. (3)Maintainsarosterofvolunteersforvariouscommitteestouse. (4)Reviewsexistingcommitteefunctionsandproceduresandmakes recommendationstothesectionofficers. (5)Performsspecialprojectsasdesignatedbythechair. d. Procedures (1)Developscommitteeprotocolstoincludedeadlines. (2)Periodicallyupdatesexistingprotocols. (3)Maintainsprotocolfiles,pastprojects,reports,correspondence, meetingminutes. (4) Presentsabudgettothechairasneeded. (5)Submitsawrittenreporttothesecretaryandreportstothesection attheannualbusinessmeeting. (6)Develops,maintains,andupdatesDigital & Multimedia Sciences Section Planning Committee Procedure Manual. NOTE:Procedures,protocols,andchangestothemaresubjecttoapproval ofthesectionchair. 2. MembershipCommittee a. Purpose—Thepurposeofthecommitteeistoencourageexchanges amongmembersattheannualmeetingandtoattractqualifiednew membersandacquaintthemwiththefunctionsandprogramsofthe Digital&MultimediaSciencesSectionandtheAcademy. b. Members—Atleastfour(4)members.Thecommitteechair,appointed bythesectionchair,shallbeaMemberorFellowwhoappointsthe othercommitteemembers.


180

c. Functions (1)OrganizestheDigital&MultimediaSciencesSectionReceptionat theannualmeeting. (2)Proposesguidelinesformembershipandadvancementtoassure thatallapplicantsareeligibleformembership. (3)Preparesletterstonewmemberswelcomingthemtothesection andoutliningthefunctionsandoperationsofthesection. (4)Encouragesthenewmemberstobecomeinvolvedinthesectionby providingthemwithcommitteepurposesandnamesandaddresses ofcommitteechairs. (5)Developsmethodsofwelcomingnewmembersandgetsthem involvedinthesection. d. Procedures (1)Developscommitteeprotocolstoincludedeadlines. (2)Periodicallyupdatesexistingprotocols. (3)Maintainsprotocolfiles,pastprojects,reports,correspondence, andmeetingminutes. (4)Presentsabudgettothechairasneeded. (5)Submitsawrittenreporttothesecretaryandreportstothesection attheannualbusinessmeeting. (6)Develops,maintains,andupdatesDigital & Multimedia Sciences Section Membership Committee Procedure Manual. NOTE:Procedures,protocols,andchangestothemaresubjecttoapproval ofthesectionchair. 3. AwardsCommittee a. Purpose—Thepurposeofthecommitteeistoconducttheprocessto recognizeexemplaryDigital&MultimediaSciencesSectionmembers. b. Members—Atleastfour(4)members.Thecommitteechair,appointed bythesectionchair,shallbeaMemberorFellowwhoappointsthe othercommitteemembers. c. Functions (1)Solicitsnominationsfromthemembers,votes,andmakes recommendationstothesectionofficers. (2)DeterminesandorderstheawardsfromtheAcademy. (3)Suggestsnewawardsandpreparescriteriaforreviewbythe sectionofficersandapprovalbythesectionmembers. d. Procedures (1)Developscommitteeprotocolstoincludedeadlines. (2)Periodicallyupdatesexistingprotocols. (3)Maintainsprotocolfiles,pastprojects,reports,correspondence, andmeetingminutes. (4)Presentsabudgettothechairasneeded. (5)Submitsawrittenreporttothesecretaryandreportstothesection attheannualbusinessmeeting. (6)Develops,maintains,andupdates Digital & Multimedia Sciences Section Awards Committee Procedure Manual.


181

NOTE:Procedures,protocols,andchangestothemaresubjecttoapproval ofthesectionchair. 4. ProgramCommittee a. Purpose—Thepurposeoftheprogramcommitteeistodevelopthe section’sannualscientificprograminaccordancewithguidance providedbythesectionchair,theAcademyProgramCommittee,and theAcademystaff,aswellasforoverseeingdevelopmentofother sectionprogramactivitiesattheannualmeetingoftheAcademy. b. Members—Atleastfour(4)members.Thecommitteechair,appointed bythesectionchair,shallbeaMemberorFellowwhoappointsthe othercommitteemembers. c. Functions (1)ReviewtheAcademy Program Planners Guide,whichcontainsmost informationandtimetablesthatareimportanttoknow. (2)OrganizetheDigital&MultimediaSciencesSectionProgram.This mainlyinvolvesthereviewofabstracts,rejectingunsuitableones, andorganizingtheremainderintoaformatthatfitswithinthetime framesfortheAcademyscientificsessions. (3)OrganizetheDigital&MultimediaSciencesSectionPosterSessions. (4)Organizeworkshopsand/orseminarsinconjunctionwiththeAAFS WorkshopsandBreakfastSeminarChairs,eitherindependentlyor inconjunctionwithothersectionsormembers. (5)DesignatemoderatorsfortheDigital&MultimediaSciencesSection ScientificProgram. d. Procedures (1)Developscommitteeprotocolstoincludedeadlines. (2)Periodicallyupdatesexistingprotocols. (3)Maintainsprotocolfiles,pastprojects,reports,correspondence, andmeetingminutes. (4)Presentsabudgettothechairasneeded. (5)Submitsawrittenreporttothesecretaryandreportstothesection attheannualbusinessmeeting. (6)Develops,maintains,andupdatesDigital & Multimedia Sciences Section Program Committee Procedure Manual. NOTE:Procedures,protocols,andchangestothemaresubjecttoapproval ofthesectionchair.

IV. PROCESSINGAPPLICATIONSFORMEMBERSHIPANDPROMOTIONS A. Sectionofficerswillprocessapplicationsformembershipandpromotionin accordancewiththeAAFSMembership Committee Procedure Manual.See Section2.4.ofthisManual.Aftertheofficerscompletetheirevaluations,the officerswillcollaborateontheirrecommendationsandmakeeveryreasonable efforttoresolveanydifferencesthatmayexistintheirevaluations.Upon completion,recommendationsareautomaticallysenttotheAAFSMember- shipCoordinator.Seesections2.2.and2.3.3.ofthisManualformembership requirementsandsections2.5.and2.6.3.forpromotionrequirements.


182

1. MembershipApplications: a. Sectionofficerswillfirstdeterminewhetherornotanapplicantis workinginadisciplineacceptedbytheDigital&MultimediaSciences Section,beingcarefultoassuretheapplicantisnotfromadiscipline coveredbysomeothersectionoftheAAFS.Iftheapplicantisfroma disciplinecoveredbysomeothersectionoftheAAFS,theapplicant filewillbereferredthroughtheAAFSMembershipCoordinatortothe appropriatesection.Iftheapplicantisworkinginadisciplinethatisnot recognizedbyeithertheDigital&MultimediaSciencesSectionorsome othersectionoftheAAFS,thesectionofficersmayrefertheapplicant totheMembershipCommitteeChairforreview. b. Ifitisdeterminedthatanapplicantisworkinginadisciplinethatis acceptabletotheDigital&MultimediaSciencesSection,thesection officerswillevaluatethecredentialsoftheapplicanttodetermine whetherornothe/shemeetsthecriteriaestablishedbytheAAFSand theDigital&MultimediaSciencesSectionformembership.SeeSections 2.2.and2.3.3.ofthisManual.Sectionofficersmayaccepttheapplicant formembershipatthelevelrequested,accepttheapplicantinahigher orlowerstatusthanrequested,orrejecttheapplicant.Forany actionotherthanacceptanceatthelevelrequested,anexplanation willbeprovidedontheapplicantreviewform.(Inevaluatingwhether ornotanapplicant’scredentialsaresuchthathe/sheshouldbe acceptedintotheDigital&MultimediaSciencesSection,thesection officersshoulduseanyguidelinesprovidedbythesectionDisciplines Committeeforagivendiscipline. 2. PromotionApplications: a. Applicationsforpromotionwillbeevaluatedonmeritusingthe requirementsforpromotioninSections2.5.and2.6.3.ofthisManual. b. Asinthecaseofmembershipapplications,foranyactionotherthan acceptanceatthelevelrequested,anexplanationwillbeprovided ontheapplicationreviewform.(Asinthecaseofapplicationsfor membership,aftertheBoardofDirectorshastakenfinalactiononthe applicationforpromotion,thesectionofficerswilldestroyanyworking filespertainingtotheapplication.) B. Inanysituationwherethereisaquestionregardinganapplicationfor membershiporpromotion,sectionofficersshouldrefertheapplicanttothe AAFSMembershipCoordinatorinanefforttoresolvethequestion. C. Whenquestionscannotberesolvedintimetoproperlyprocessanapplication formembershiporpromotionbeforethedeadlinesetforsuchactionsbythe AAFSMembershipCoordinator,thesectionchairshouldrequestthe applicationbeheldovertothefollowingyearforfurtherreview.


183

7.5.4. ENGINEERING & APPLIED SCIENCES SECTION POLICIES AND PROCEDURES I. SECTIONCHAIR-ELECT

II. SECTIONCHAIR Thechair-electsucceedstotheofficeofchair. A. TERMOFOFFICEisfromtheconclusionoftheAAFSannualmeetingtothe conclusionofthefollowingAAFSannualmeeting. B. RESPONSIBILITIES:Thechairconductssectionbusinessaffairs,presidesat thebusinessmeetingofthesection,appointsallsectioncommitteesand overseestheirfunctions,delegatesfunctionstothesectioncommittees, preparesandsubmitstotheAAFStheannualbudgetforthesection,provides forarticlesonthesectionontheAcademy Newsfeed,servesonthe MembershipCommitteeoftheAAFS,actsasacommunicationandinformation sourceforthesection,andreviewsandactsonmembershipandpromotion applications.

III. SECTIONSECRETARY A. TERMOFOFFICEisfromtheconclusionoftheAAFSannualmeetingtothe conclusionofthefollowingAAFSannualmeeting. B. NOMINATIONismadefromthefloorattheannualbusinessmeetingofthe sectionfortheofficeofsecretaryandchair-elect,andelectionbypluralityof thevotescastatthatmeeting.Thesecretaryandchair-electsucceedtothe officeofchairattheconclusionofthefollowingannualbusinessmeeting. C. RESPONSIBILITIES:Recordstheminutesoftheannualbusinessmeetingofthe sectionandreportsimmediatelythereafterthenewofficersandprogram chairtotheExecutiveDirector,circulatescopiesoftheminutestothe MinutesApprovalCommittee,reportsonthecorrectedminutesatthenext annualbusinessmeeting,presidesintheabsenceofthechair,servesonthe MembershipCommitteeoftheAAFS,andreviewsandactsonmembership andpromotionapplications.

IV. SECTIONREPRESENTATIVES A. BOARDOFDIRECTORSoftheAAFS:TheEngineering&AppliedSciences SectionelectsfromitsFellowsadirectorforathree-yeartermontheBoard ofDirectors.Subsequenttermsbeginatthree-yearintervalsthereafter.The directorfromtheEngineering&AppliedSciencesSectioniselectedoneyear priortothecommencementofthetermandistermed“fellow-at-large.”The fellow-at-largeattendsthemeetingoftheBoardofDirectorsandassiststhe incumbentdirector. B. STUDENTACADEMY:Thesectionisrepresentedbyonememberonthe StudentAcademyfaculty.Thatmember,appointedbythechair,provides instructionrelativetoforensicengineeringsciencesunderthedirectionof theStudentAcademyChair. C. ASTME30CommitteeonForensicSciences:Thoughthereisnolegaltie-in, thesectionisrepresentedbymembersselectedonanadhocbasis. D. INTERNATIONALINSTITUTEOFFORENSICENGINEERINGSCIENCES,INC.:This independentcorporationwasinitiatedbymembersoftheEngineering&


184

AppliedSciencesSectioninresponsetoavoteofapprovalbythesectionas theagencythatrecognizesdemonstratedcompetenceinforensicengineering science.Amemberofthesectionisdesignatedasliaisonwiththeinstitute. E. NATIONALACADEMYOFFORENSICENGINEERS(NAFE):Thisacademy,a componentoftheNationalSocietyofProfessionalEngineers,hasmembers whoperformthesamekindofservicesasdomembersofthesection.Main- tainingaliaisonwithNAFEprovidesthemechanismforcooperationand understanding.Theliaisonmemberisdesignatedbythechairandserves duringthetermofthechair. F. SOCIETYOFFORENSICENGINEERSANDSCIENTISTS:Thisisanotherorganiza- tionwithmanymemberswhopracticeinthesameareaasthemembersof thesection.Maintainingaliaisonwiththemprovidesforcooperationand communication.Thesectionliaisonrepresentativeisappointedbythechair andservesduringthetermofthechair.

V. SECTIONCOMMITTEES A. STANDINGCOMMITTEESoftheEngineering&AppliedSciencesSectionare executive,program,membership,awards,continuingeducation,history,and directory.Inaddition,thereisanadhoccommitteeonprivateinvestigator laws,whichbyvirtueofcontinuingactivityhasalmostbecomeastanding committee.ExceptfortheExecutiveCommittee,allcommitteesareappointed bythesectionchairandserveduringhis/herterm.Eachcommitteeshall submitareportofitsactivitiespriortotheExecutiveCommittee.TheExecutive Committeeiscomprisedofthesectionchair,sectionsecretary,andthetwo mostrecentavailablepastchairswhoarenotdirectors.TheExecutive Committeeshallactforthesectioninthetimeintervalbetweenmeetingsin allmattersincludingbudget. B. MEMBERSHIP:TheMembershipCommitteeischargedwithdevelopinga programtostimulateapplicationsformembershipinthesectionfrom qualifiedpersons. C. PROGRAM:TheProgramCommitteesolicitsscientificpapersforthe scientificprogramattheannualmeeting,screensthesubmittedabstractsand selectsthosesuitableforpresentation,andschedulesthemforpresentation. Thecommitteeselectsandtrainsthemoderatorsforthesessionsofthe scientificprogram.Thecommitteeassiststhemoderatorsandpresenterswith visualaids,microphones,lights,etc.Thesectionprogramchairisamemberof theAAFSProgramCommittee. D. AWARDS:TheAwardsCommittee:(1)selectstherecipients,ifitdeemsappro- priate,oftheAndrewH.Payne,Jr.,SpecialAchievementAward,andthe Founder’sAwardgivenbythesectionattheannualmeeting;(2)preparesthe citationsandcoordinatestheprocurementofsuitablecertificatesand/or plaques;(3)screensandproposescandidatesforAAFSawards,suchasthe DistinguishedFellowAward;and(4)maintainsahistoricalrecordofthe awards,recipients,andcitations.


185

E. CONTINUINGEDUCATION:Thechargeofthiscommitteeis: 1. Toidentifythetopicsandspeakerssuitableforcontinuingeducation functions(e.g.,workshopsandseminars)fortheEngineering&Applied SciencesSectionandtheAAFStobesponsoredbytheEngineering& AppliedSciencesSectionaloneorincooperationwithothersectionsof theAAFSorofothersocietiesasappropriate. 2. Totakemeasuresappropriatetoensurethateachselectedfunctionis stagedinaneffectivemannerwithsuitablearrangements,facilities, equipment,speakers,andbudgetaryplanning. 3. ToprovidetimelynoticetothesectionofficersandtheAAFSofplanned functionsandtoprovidesuchinformationaswouldaidadvancepublicity. 4. Todeveloptheappropriatedocumentationproceduresforproviding continuingeducationcreditsfortheattendeesatcontinuingeducation functionsandscientificsessionsoftheAAFS. F. HISTORY:TheHistoryCommitteeshallmaintainacontinuingrecordofthe Engineering&AppliedSciencesSection.Thecommitteeshall:(1)retain minutesoftheannualsectionbusinessmeetings;(2)retainattendancerosters ofsectionbusinessmeetings,includingguests;(3)maintainafileoftheAAFS andsectiondirectoriesasproduced;(4)maintainafileofthesectionprograms andthoseofothersectionsinwhichEngineering&AppliedSciencesSection memberstakepart;(5)prepareanannualsummaryofsectionactivities;and (6)acquireandmaintainaphotofileofsectionofficersandtheAAFSofficers asappropriate. G. DIRECTORY:Thedirectorycommitteeshallmaintainandcausetobedistributed adirectoryofthemembersofthesection,includingasummaryoftheareas ofpracticeofeachofthemembers,togetherwithaddresses,telephone numbers,faxnumbers,andelectronicmailaddresses. H. ADHOCCOMMITTEEONPRIVATEINVESTIGATORLAWS:Thiscommitteewas formedasaresultoflegislativebillsandlawsinseveralstatesthatreserved therighttolicenseprivateinvestigators’areasofpracticehistorically performedbyforensicengineersandscientists.Thechargetotheadhoc committeeis: 1. Toidentifymeansofkeepingtrackoflegislationbeingconsideredor beingproposedtoanyofthestateorprovinciallegislaturesthatwould impingeuponthepracticeofforensicengineeringsciences; 2. Todevelopeffectivemeansofdefeatingoramendingproposedlegislation orregulationthatwouldlimitthepracticeofforensicengineeringscientists; 3. ToestablishrapportandcooperationwithothersectionsoftheAAFSwith commoninterest; 4. Topollthesectionmembershipperiodically,askingifanymembersknow ofanyprivateinvestigator(PI)licensingorregistrationrequirementsin anyofthestatesinwhichtheypractice; 5. TomaintaincontactwiththeNationalSocietyofProfessionalEngineers (NSPE)andmakeperiodicinquiriesoftheNSPEstatelegislativenetwork toseeifanylegislationbearingonthisconcerniseitherpendingor“on thebooks”inanystate;


186

6. ToestablishcontactwiththeCouncilonLicensing,EnforcementAnd Regulation(CLEAR)tofindoutwhichstatescurrentlylicenseorregister privateinvestigators,thenforthosestatesthatlicenseorregisterPIs,find outifengineeringsciencesfallsundertheirpurview;and, 7. Toestablishand/orcontinueliaisonswithotherrelatedorganizationsand societiesandusethisconcernasacommonfocusofjointeffort.

VI. ENGINEERING&APPLIEDSCIENCESSECTIONANNUALMEETINGREGISTRATION FEEWAIVERGUIDELINES A. ThepurposeofthecomplimentaryEngineering&AppliedSciencesSection AAFSmeetingregistrationistoattractnon-AAFSmemberswhohavedifficulty attendingthespecifiedmeetingandpayingtheregistrationfee. B. Typically,thisofferisavailabletoattractdesiredspeakersonaparticulartopic, althoughotherworthyreasonsmayalsomanifestthemselves. C. Thesameindividualcannotreceivethissupportmorethanonceeveryfive years. D. Theauthorizationofthesectionchairorhis/herdesigneeisrequired. E. Implementation:ThesectionchairwillsendtheAAFSheadquartersstaffa requestforfeewaiverforaparticularindividual(s)onorbeforeJanuary1 priortotheannualmeeting. F. Eachsectionshallbeallowedtwocomplimentarymeetingregistrationsfor non-memberpresenterstospeakduringthesection’sscientificsessions. (ExecutiveCommittee,August3,2007)

VII. SECTIONHISTORY ThegenesisoftheEngineering&AppliedSciencesSectionstartedwithstirrings fromwithintheGeneralSection,andin1980,ithelditsorganizingmeeting,which culminatedinthefirstmeetingofthethenEngineeringSectioninFebruaryof 1982withabout30members.Thesectionexperiencedslowbutpositivegrowth. By1995therewere140membersinvariousgrades.Recognizingthefactthatthe workperformedbymembersofthesectionwasnotexclusivelylimitedtothose withengineeringdegreesorregistration,thenameofthesectionwaschanged fromEngineeringtoEngineeringSciencesin1988.Themembershipcriteriawere revisedin1992toopenmembershiptopersonsinforensicworkwhohavea degreeinengineeringorarelateddiscipline.

7.5.5. GENERAL SECTION POLICIES AND PROCEDURES I. ACCEPTEDAREASOFINTEREST: • ForensicLaboratoryInvestigation • ForensicFieldInvestigation • ForensicClinicalWork • ForensicCommunications • ForensicEducation • ForensicAdministration • ForensicResearch Seeaccepteddisciplinesin7.5.5.V.c.2.a.ii.


187

II. ACCEPTEDDISCIPLINES A. TheGeneralSectionDisciplinesCommitteewill,attherequestofthesection chair,reviewnewdisciplines,coordinatewiththeAAFSMembershipCoord- inator,andmakerecommendationsastotheiracceptability.Thesection officersmaynotacceptadisciplinethathasnotbeenreviewedand recommendedbytheDisciplinesCommittee.SeeparagraphV.C. B. ThesectionofficerswillmaintainalistofdisciplinesacceptedbytheGeneral Section.Theywillreviewthelisteachyearandupdateitasrequired.The sectionchairwillensuretheAAFSMembershipCoordinatorhasacurrentlist ofdisciplinesacceptedbythesection.

III. SECTIONOFFICERS A. TheGeneralSectionwillelectasectionchairandasectionsecretaryeachyear. TheGeneralSectionwillalsoelectarepresentativetotheAAFSBoardof Directorseverythree(3)years,orasnecessarytofillavacancy. (SeeNominationsCommittee,paragraphV.F.forelectionprocess.) B. AnyindividualwhoisaFellowoftheAAFSintheGeneralSection,orwhowill becomeaFellowintheGeneralSectionbeforetheendoftheannualmeeting atwhichhe/sheisproposedforelection,maybenominatedforofficeinthe GeneralSection. C. TheNominatingCommitteeshallconsiderexperiencewithinthesectionand Academyforindividualsnominatedforsectionchairorsecretarytoensure thattheyhavetherequiredknowledgetocarryoutsectionofficerduties. D. InaccordancewiththebylawsoftheAAFS,thetermofofficeforeachofficer shallbegintheFridayoftheannualmeetingatwhichelected. E. Thesectionchairwilldirectthesectionbusinessinthebestinterestofthe sectioninaccordancewiththeAAFSBylawsandberesponsibleforthe functionsoutlinedinthisManual,aswellasmanagesectionfiscalmattersin thebestinterestofthesection. F. Thesectionsecretarywillsupporttheadministrativerequirementsofthe sectionasdirectedbythesectionchairandberesponsibleforfunctions outlinedinsection7.3.3.ofthisManual,aswellasdraftsectionnewsarticles fortheAcademy Newsfeedandserveasthesectionhistorian. G. ThesectionrepresentativetotheBoardofDirectorswillservethebest interestsoftheAAFSandthesectioninaccordancewiththeAAFSBylaws andChapter1ofthisManual. H. Intheeventthesectionchairorsectionsecretarycannotcompletetheir term,thenominatingcommitteewillselectaqualifiedmembertocomplete theremainderoftheterminaccordancewithAAFSBylaws,ArticleIV, Section11,paragraphb.

IV. APPOINTEDSECTIONREPRESENTATIVES A. ToStudentAcademy:ThesectionrepresentativetotheStudentAcademywill beappointedbythesectionchairforanindeterminateperiod.Althoughthe sectionchairhasdiscretionaryauthoritytoappointanewrepresentativeat anytime,he/sheshouldseekadvicefromthechairoftheStudentAcademy


188

andshouldverycarefullyconsideranyadviceoffered.Thesectionrepresen- tativetotheStudentAcademywillperformsuchdutiesasmaybedirected bythechairoftheStudentAcademyandreporthis/heractivitiestothe GeneralSectionattheannualbusinessmeeting.

V. SECTIONCOMMITTEES Standingcommitteesmaybeestablishedatanytimebythesectionchairorby majorityvoteofthemembershippresentattheannualbusinessmeeting.The sectionchairhasdiscretionaryauthoritytoabolishanyadhoccommittee establishedbyasectionchair,butonlythemembershipmayabolishacommittee establishedbythemembership.ThefollowingisalistofGeneralSectionstanding committees: • AwardsCommittee:Establishedbymembership. • HistoricalCommittee:Establishedbysectionchair. • DisciplinesCommittee:Establishedbymembership • MinutesReviewCommittee:Establishedbysectionchair. • ProgramCommittee:Establishedbysectionchair.(TheAAFSrequiresa sectionprogramchair.) • NominatingCommittee:Establishedbymembership. • ReceptionCommittee:Establishedbysectionchair,approvedby membership(2014). • RegionalRepresentativeCommittee:Establishedbysectionchair,approved bymembership(2014). Adhoccommitteesmaybeestablishedorabolishedatanytimebythesection chair.Eachcommitteechairwillprovideayearlycommitteereporttothesection chairandHistoricalCommitteeChairbyApril1. A. TheAwardsCommittee. 1. Membership.TheAwardsCommitteewillconsistofachairandaminimum ofsix(6)otherswhohavebeenmembersoftheAAFSforatleastfour (4)years,appointedbythesectionchair.OnlyMembersorFellowswillbe appointedtothiscommittee.Thecommitteechairandmemberswillbe appointedforstaggeredthree-yearterms.Everyeffortshouldbemadeto includeatleastone(1)previousAwardrecipient,atleastthree(3)persons atthestatusofFellow,andone(1)currentorpastsectionofficer.Ifa membercannotfilltheirthree-yearterm,anothermemberwillbeselected bythechairtofulfilltheremainderoftheterm.Previouscommittee membersmaybere-appointedtothiscommitteeforamaximumperiod ofsix(6)consecutiveyears(two(2)terms). 2. Responsibilities. a. Thecommitteewillberesponsibleforreviewingnomineesforthe Section’sJohnR.HuntAwardandPaulW.KehresMeritoriousService Award.Thecommitteewillalsoberesponsibleforadministeringthe section’sRobertGaffneyAchievementAward.Onlyonerecipient perawardwillbegivenannually. b. TheGeneralSectionDirector,Chair,andSecretarywillberesponsible foradministeringtheRobert“Bob”ThibaultAward.


189

3. StandardProcedures. a. EachawardeemustbeamemberoftheGeneralSection. b. Therewillonlybeone(1)recipientperawardannually. c. Anindividualmayonlyreceiveaspecificindividualawardonce. d. Thereisnorequirementthateachawardisgiveneachyear. e. NominationsmaybemadebyanymemberoftheGeneralSection. (1)NominationsfortheRobert“Bob”ThibaultAwardcanonlybe madebythesectiondirector,chair,orsecretary. (2)TheRobertGaffneyAchievementAwardisself-nominated. f. AnAwardsCommitteememberisempoweredtoinitiatenominations. g. NominatorsareresponsibleforobtainingapprovalandanAcademy- specificresume/CVfromtheirnominee. h. Nosecondingletterswillbeallowedoraccepted. i. Thefactofnominationshouldremainconfidentialbetweennominator, nominee,andcommitteemembers. j. Thechairwillreceiveandholdallnominationstobereasonably confidentthatallhavebeenreceivedbeforedistributingthemasa grouptocommitteemembers. k. Recognitionassociatedwitheachawardwillconsistofanappropriate plaquepresentedattheAAFSannualmeeting. l. Intheeventthatamemberonthiscommitteehasaprofessional conflictofinterestwiththenominee,thatcommitteemembershall notactonanycommitteemattersduringtheselectionperiod. 4. Timetable. a. AcallfornominationswillbepublishedontheAcademy Newsfeed. Itistheresponsibilityofthecommitteechairtodraftthecallfor nominationsandforwardittothesectionsecretarytoincludeonthe Academy Newsfeed. b. NolaterthanJune30,theAwardsCommitteeChairwillsendablast email,includingthecriteriafortheaward,tothesectionmembersto announceacallfornominations. c. Nominationsmustbesubmittedinwritingtothecommitteechairby August15oftheyearprecedingtheannualAAFSmeeting. d. ThecommitteewillcontacttheAAFSheadquartersandconfirm pertinentmembershipdataonthenominees. e. IdeallybyAugust20,thecommitteechairwillcirculatethename, resume/CV,andrecommendationletterstocommitteemembers. f. BySeptember1,thecommitteememberswillranktheirchoicesfor eachawardandreturntherankingstothecommitteechairwith appropriatecommentorreasonsfortheirposition. g. NolaterthanSeptember10,thecommitteechairwilldevelopa consensusfromthecommitteeresponsesandreturnthedetermina- tionofawardstothecommitteeforfinalapproval,determiningthe awardeesbypriorityormajorityvote.


190

h. ThecommitteechairwilladvisethesectionchairandAAFSheadquarters oftheselectionsnolaterthanSeptember15,andaskthestafftohave aplaquepreparedforpresentationattheannualmeeting. i. Announcements.SelectionsfortheJohnR.HuntAward,thePaulW. KehresMeritoriousServiceAward,andtheRobertGaffney AchievementAwardwillbeannouncedontheAcademy Newsfeed priortotheannualmeeting.TheBoardofDirectorsrepresentative, GeneralSectionChair,orGeneralSectionSecretarywillannouncethe Robert“Bob”ThibaultAwardselecteeduringthesectionbusiness meeting;recognitionassociatedwiththisawardwillconsistofan appropriateplaquepresentedattheAAFSmeeting. 5. JohnR.HuntAward: a. ThepurposeofthisawardislistedinSection7.1.4.5.ofthisManual. b. Criteria. (1)MustbeaFellowoftheGeneralSectionforthelastconsecutive three(3)yearswhenthisawardisbestowed;and (2)Musthaveattendedaminimumof50%ofthesectionbusiness meetingsinthepastsix(6)years;and (3)Musthavepresentedascientificpaper,postersession,participated asapresenterinajointorplenarysession,breakfastorluncheon seminar,orworkshopwithinthepastfive(5)years;and (4)MusthavepublishedatleastonceintheJournal of Forensic Sciences,whichcanbeanyofthefollowing:article,technicalnote, orcasehistoryreport;and (5)Shouldhaveservedinanelectedpositionwithinthesection,in anofficialAAFScapacityforatleastone(1)year,asacommittee chairfortheGeneralSectionforatleastone(1)year,orasa memberofacommittee(s)foratleastthree(3)years;or (6)IntheabsenceofoneoftheabovesectionorAAFSactivities (criteria(2),(3),(4),or(5)),potentialcandidatesshallhavemadea significantcontributiontotheforensicsciencecommunitythat maynotbereflectedbyspecificsectionorAAFSeffort. 6. PaulW.KehresMeritoriousServiceAward: a. Thepurposeofthisawardislistedinsection7.1.4.5.ofthisManual. b. Criteria.Thisservicemayincludebutnotbelimitedto: (1)Performanceofsectionresponsibilitiesunderextremelyadverse conditions,or (2)Servicetothesectionfaraboveandbeyondthatwhichwould normallybeexpected,and/orcommunicatingandimplementing particularlyinspirationalideasthatparticularlybenefitthesection. 7. Robert“Bob”ThibaultAward: a. ThepurposeofthisawardislistedinSection7.1.4.5.ofthisManual. b. Criteria. (1)Therecipient,likeBobThibault,musthaveshowngreatdevotionto theGeneralSection,theAmericanAcademyofForensicSciences,


191

andtoforensicscienceingeneralbyplacingtheneedsofothers aheadofpersonalinterest,promotion,andadulation.Thesuccess oftheforensicsciencecommunityisdependentuponthe“BobTs” whofindtheirrewardsinthesuccessofothers.Therecipienthas displayedthesequalities,bringinghonortohim/herself,theGeneral Section,andtheAmericanAcademyofForensicSciences. (2)TheRobert“Bob”ThibaultAwardistobegivenannuallyto recognizeanindividualintheGeneralSectionwhohasworked behindthescenesforthegoodoftheGeneralSection.The recipientofthisawardshouldexemplifythequalitiesofits namesake—aselfless,committed,service-orientedleaderwho hascontinuallyshowngreatdevotiontotheGeneralSectionand theAmericanAcademyofForensicSciences. (3)Nominationsaremadebythesectionchair,sectionsecretary,and BoardofDirectorsRepresentativeandsubmittedtotheBoardof DirectorsRepresentative.ThenomineeswillbevettedbytheBoard ofDirectorsRepresentativetoensuretheymeettheawardcriteria. Avotewilloccurfromthethree(3)officerstoselectanaward winner. 8. RobertGaffneyAchievementAward: a. Thepurposeofthisawardissetforthinsection7.1.4.5.ofthisManual. b. Criteria. (1)AnyTraineeAffiliate,AssociateMember,orMemberoftheGeneral Section(excludingStudentAffiliates)iseligibleforthisaward, providedhe/shehasbeenaregisteredparticipantwithintheAAFS fornomorethanfour(4)years,and (2)Memberhas,withanintenttocompeteforthisaward,proffered apaperattheGeneralSectionscientificsessionorpostersession duringtheyearinwhichtheyarebeingconsideredfortheaward. c. Self-Nomination. (1)PapersincompetitionmustbeprofferedbyAugust1oftheyear priortopaperpresentation. (2)Duringabstractsubmission,themembermustself-nominatetobe consideredforthisachievementaward. (3)Theprogramchairwilldetermineeligibilityfortheawardwith assistancefromtheAAFSMembershipCoordinator. d. Scheduling. (1)Theprogramchairwillmakeeveryefforttogrouppapersin competitionintoonetimeslotduringthefirstdayofthescientific sessionoftheannualmeetingoftheAAFS. (2)Theprogramchairwillprovidetheawardscommitteechairwith abstractsofprofferedpapersinSeptemberofeachyear. e. Evaluation. (1)Theawardscommitteewillrequestadditionalinformation/draft copiesofprofferedpapers,asitdeemsappropriate.


192

(2)Abstractsofthecandidates’paperswillbeprovidedtotheawards committeepanelofjudges. (3)Theawardscommitteewillselectapanelofjudgestobepresent andjudgethepaperswhenpresented.Thefollowingcriteriawillbe includedinanAchievementAwardJudgesEvaluationFormusedto judgepaperswhenpresented. (a)Relevancetotheforensicsciencespecialty (b)Innovation/scientificmerit (c)Analyticalapproach (d)Qualityofpresentation (4)ThewinnerwillbeselectedbeforetheendoftheAAFSannual meeting. (5)Thesectionchairwillannouncethewinnerandformallynotifythe winneroftheselectionandtherecognitionthatwillbeforth- coming. f. Recognition. (1)Thewinnerwillreceive: (a)Complimentarybasicregistrationtothenextannualmeetingof theAAFSincludingatickettothesectionannualluncheon. (b)FormalrecognitionontheAcademy Newsfeedandatthenext annualmeeting. (c)Aplaqueandastipendof$250. (d)Whentherearemultiplepresentingauthors,eachwinning presentingauthorshallreceiveaplaque(uptoamaximumof two(2)plaquesperpaper),thestipendshallbedivided equallyamongthepresentingauthors,andonlyone(1) complimentarymeetingregistrationandone(1)complimentary tickettothesectionluncheonwillbeawardedperpaper. NOTE:Totalmonetaryrecognitionwillnotexceed$600. B. TheHistoricalCommitteewillconsistofthehistorian(seesection7.5.5.III.F.), whoisthesectionsecretary,andothersappointedasneededbythesection chair. 1. HistoricalReports:ThefirstGeneralSectionhistoricalreportwaspublished in1992.Itcoveredtheperiod1956-1992.TheHistoricalCommitteewill assureanaccuratehistoryoftheGeneralSectionismaintainedona continuingbasis.Ataminimum,thecommitteewillpublishanupdateeach year.Theupdatewillcoveraperiodofone(1)yearbeginningwiththeday (Sunday)afterendoftheannualAAFSmeetingthroughthelastdayofthe nextmeetingafterbeingapprovedbythesectionofficers.Ataminimum, threecopieswillbepublished:onefortheAAFSarchives,oneforthe sectionchair,onefortheHistoricalCommitteefiles.Additionalcopiesmay bepublishedatthediscretionofthesectionchair.Thehistorianmaybe askedbythesectionchairtopublishotherreportsfromtimetotime.The formatofthesereportswillbedeterminedbythesectionchair.Theformat oftheannualupdatewillbeasfollows:


193

a. SummaryReport:Abriefstatementofmajoractivitiesofthestanding committeesandothersectionactivitiesofhistoricalsignificance. b. Updatedlistofsectionofficers. c. Updatedlistofdisciplinesaccepted/recognizedbythesection. d. UpdatedlistofJohnR.HuntAwardwinners. e. UpdatedlistofPaulW.KehresMeritoriousAwardwinners. f. UpdatedlistofRobert“Bob”ThibaultAwardwinners. g. UpdatedlistofRobertGaffneyAchievementAwardwinners. h. Updatedlistofthesectionmembershiptotals. i. UpdatedlistofGeneralSectionBusinessLuncheonthemes. j. Updatesonsectiondemographicsasperiodicallyannouncedbythe sectionDisciplinesCommittee. 2. HistoricalRecords:Archivedcopiesofsectionrecordswithhistorical significancewillbemaintainedattheAAFSoffice.Ataminimum,these recordswillincludethefollowing: a. Sectionhistoryandannualupdates. b. Minutesofannualbusinessmeetings. c. Anyotherdocumentsthatthesectionchairorthehistoriandeems worthyofbeingarchived. C. DisciplinesCommitteewillconsistofachairandsix(6)othermembers appointedbythesectionchair.Two(2)memberswillbeFellows;two(2)will beMembers;andtwo(2)willbeAssociateMembers.Committeemembers willbeappointedforthree-yeartermsbythesectionchair,sothattwo(2) newmembersareappointedeachyear.Thesectionchairwillappointthe committeechairannually. 1. Thecommitteewillberesponsibleformaintaininganup-to-datelistofthe section’sacceptedareasofinterest,aswellasanup-to-datelistofthe section’saccepteddisciplines. 2. Thecommitteewillreviewproposeddisciplinesasrequestedbythe sectionchairandmakerecommendationsastowhetherornotthey shouldbeincludedinthelistofdisciplinesacceptedbythesection. a. Thecommitteewillusethefollowingguidelinesinevaluatingdisciplines: (1)Disciplinemustnotbeonethatisacceptedbyanothersectionin theAAFS. (2)Disciplinemustbeonethatfallswithinoneofthefollowing sevenareasof“forensic”interestscitedinSection7.5.5.I.: •ForensicLaboratoryInvestigation •ForensicFieldInvestigation •ForensicClinicalWork •ForensicCommunications •ForensicEducation •ForensicAdministration •ForensicResearch (3)Disciplinemustbe“forensic”innature:thatis,itmusthelpto answer/resolvequestionsassociatedwithinvestigationorlitigation.


194

(4)Disciplinemustinvolveascience/science-basedtechniqueor supportthe“forensic”process. (5)Disciplineapplicationmustbevalidatedthroughcontactswith individualsand/ororganizationsthatcanspeaktotheutilityand acceptanceofthedisciplinewithinthespecified“forensic”areaof interest. b. Additionally,thecommitteeisencouragedtosuggestguidelinesthat thesectionofficerscanusetoevaluatewhetherornotagiven applicantinanaccepteddisciplineisworthyofadmissionintothe GeneralSection. c. Thecommitteewillalsomakerecommendationsforchangestothe acceptedareasofinterestrepresentedbythesectionmembershipon anas-neededbasis. 3. Thecommitteewillforwardallrecommendationstothesectionchairwho willensureAcademystaffdistributestomembersatleastthirty(30)days priortotheannualmeetingforcomment.Memberspresentatthe meetingwillvoteoncommitteerecommendations.Ifthesectionchair rejectsarecommendationofthecommittee,thesectionchairwillprovide thecommitteewithwrittenrationalefortheirdecision. 4. Thecommitteewillmaintainstatisticaldataonmembershipasdirected bythesectionchair,aswellasperformothertasksrelatedtosection membershipasdirectedbythesectionchair. D. TheMinutesReviewCommitteewillconsistofachair(thesectionsecretary) andaminimumofthree(3)othermembersappointedbythesectionchair eachyear.Thecommitteewillberesponsiblefordraftingtheminutesofthe annualbusinessmeetingandpublishingtheminaccordancewithguidelines establishedbytheAAFS.Thememberswillcollectivelydrafttheminutesand forwardthemtothechair,whowilldistributetosectionleadersforconcurrence. Lackofresponsebyacommitteememberbythedatesetbythecommittee chairwillbeconsideredconcurrencewiththeminutesasdrafted.After receivingcommentsfromothercommitteemembers,thechairwillmake appropriatechangesandelectronicallydistributetheminutes,one(1)copyfor eachsectionofficer,one(1)copyforthesectionHistoricalCommittee,one(1) copyforthesectionfiles,andone(1)copyfortheAAFS. E. TheProgramCommitteewillconsistofasectionprogramchairandco-chair. Theprogramchairandco-chairwillserveforaperiodoftwo(2)years;as practical,theco-chairwillbecomethechairduringtheirsecondyear.The sectionprogramchairandco-chairwillberesponsiblefordevelopingthe section’sannualscientificprogram,alongwithworkshopsandbreakfasts,in accordancewithguidanceprovidedbytheAcademyProgramCommitteeand theAcademystaff,aswellasforoverseeingdevelopmentofothersection programactivitiesattheannualmeetingoftheAcademy. F. TheNominatingCommitteewillconsistofaminimumofthree(3)Fellowsof theGeneralSection,appointedbythesectionrepresentativetotheAcademy BoardofDirectors.Three(3)committeememberswillservestaggeredthree-


195

yearterms.Eachyearthedirectorwillappointone(1)ofthecommittee memberstoserveaone-yeartermasthecommitteechair. 1. TheNominatingCommitteewillidentifyone(1)eligiblecandidatefor eachvacantoffice.Inadditiontotheslateofcandidatespreparedbythe NominatingCommittee,Fellowsinthesectionmaybeplacedontheballot forelectiontovacantsectionofficesbypetition(supportedinwritingbya minimumofthree(3)MembersorFellowsoftheGeneralSection)orby nominationfromthefloorduringtheelectionprocessattheannual sectionbusinessmeeting. a. Thecommitteewillannouncetheupcomingsectionofficevacancies andtheprocessforbeingplacedontheballottofillthevacanciesin JulyandSeptemberviatheAcademy Newsfeed. b. PetitionsmustbereceivedbytheChairoftheNominatingCommittee byOctober15. c. ThedeliberationsoftheNominatingCommitteewillbekeptconfidential. d. ThecommitteewillrequestaresumeofAAFSparticipationand activitiesfromeachcandidatewhoisnominatedbythecommitteeor bypetition.Resumesshallnotexceedtwo8½”by11”pageswrittenin standardfont.ResumesreceivedbyDecember15shallbedistributed toGeneralSectionmemberspriortotheannualmeeting.Ifacandidate failstoprovidearesumebyDecember15,thatpersonshallbelistedin themailingasacandidatewiththenotationthatnoresumewas provided. e. Thecommitteewillensurethatallcandidateshaveagreedtoservein theofficeforwhichtheyhavebeennominatedbeforeplacingthemon theballot. f. ThecommitteewillpublishalistofcandidatesbyofficeinJanuaryvia the Academy Newsfeed. 2. TheNominatingCommitteeChairwillannouncethecandidatesforsection officesattheannualbusinessmeeting.HeorsheshallactasChiefTeller andensurethattherearetellerstoassistwiththeelectionprocess. a. OnlyMembersandFellowsoftheGeneralSectionpresentatthe annualbusinessmeetingmayvoteinthesectionelection.Therewillbe noabsenteeballots. b. Thechairwillensurethereisampleopportunityfornominationsfrom thefloorforeachofficetobefilled.Iftherearenominationsfromthe floor,theNominatingCommitteechairwillascertainwhetherornot thenomineeiseligibleforelection(i.e.,aGeneralSectionFellowin goodstanding,etc.). c. Afternominationsareclosed,ifthereisonlyone(1)candidateforan office,thecandidatemaybeelectedbygeneralconsent.Thechairwill askifthereareanyobjectionstothecandidatebeingelected.Ifthere arenone,thechairshallannouncetheelectionofthecandidate.If thereisanobjectiontotheelectionbygeneralconsent,orifthereis morethanone(1)candidateforanoffice,theNominatingCommittee


196

chairwillconducttheelectionviaawrittenballot.Iftherearetwo (2)candidates,thecandidatereceivingthemajorityofthevotesis elected.Ifnocandidatereceivesmorethanhalfofthevote,therewill beanewelectionbetweenthetwo(2)candidateswhohavereceived thelargestnumberofthevotes. G. ReceptionCommittee:Shallconsistofaminimumofthree(3)members. Three(3)committeememberswillservestaggeredthree-yearterms.Each yearthesectionchairshallappointoneofthecommitteememberstoservea one-yeartermasthecommitteechair. 1. Thechairwillcommunicatewiththesectionchairtodeterminethe budgetedcostforthereception. 2. Thecommitteewillseeksponsorstooffsetthecostofthereception. 3. Thecommitteewillchoosethemenubasedonthebudgetedallowancefor receptioncostsandensurethatitremainswithinthebudgetedamount. H. RegionalRepresentationCommittee:Shallconsistofaminimumofsix(6) FellowsorMemberswhowillservestaggeredthree-yearterms.Selectionof thecommitteemembersshouldbebasedprimarilyupontheirregionallocation. 1. Thepurposeofthecommitteeistopromotemembershipandpromotion withinthesectionbyprovidingreferencestomembersseekingpromotion. 2. Thecommitteewillensurethatabrochurepromotingsectionmembership thatcanbemailedordistributednationallyiscurrentandavailabletoall sectionmembers. VI. PROCESSINGAPPLICATIONSFORMEMBERSHIPANDPROMOTIONS A. Sectionofficerswillprocessapplicationsformembershipandpromotionin accordancewiththeAAFSMembership Committee Procedure Manual.See Section2.4.ofthisManual.Aftertheofficerscompletetheirevaluations,the officerswillcollaborateontheirrecommendationsandmakeeveryreasonable efforttoresolveanydifferencesthatmayexistintheirevaluations.Upon completion,recommendationsareautomaticallysenttotheAAFSMembership Coordinator.SeeSections2.2.and2.3.5.ofthisManualformembership requirementsandSections2.5.and2.6.5.forpromotionrequirements. 1. MembershipApplications: a. Sectionofficerswillfirstdeterminewhetherornotanapplicantis workinginadisciplineacceptedbytheGeneralSection,beingcareful toensuretheapplicantisnotfromadisciplinecoveredbysomeother sectionoftheAAFS.Ifsuchisthecase,theapplicantfilewillbe referredthroughtheAAFSMembershipCoordinatortotheappropriate section.Iftheapplicantisworkinginadisciplinethatisnotrecognized byeithertheGeneralSectionorsomeothersectionoftheAAFSthe section,officersmayrefertheapplicantfiletotheMembership CommitteeChairforreview. b. Ifitisdeterminedthatanapplicantisworkinginadisciplinethatis acceptabletotheGeneralSection,thesectionofficerswillevaluate thecredentialsoftheapplicanttodeterminewhetherornotthey meetthecriteriaestablishedbytheAAFSandtheGeneralSectionfor


197

membership.SeeSections2.2.and2.3.5.ofthisManual.Section officersmayaccepttheapplicantformembershipatthelevel requested,accepttheapplicantinahigherorlowerstatusthan requested,orrejecttheapplicant.Foranyactionotherthanaccept- anceatthelevelrequested,anexplanationwillbeprovidedonthe applicantreviewform.(Inevaluatingwhetherornotanapplicant’s credentialsaresuchthattheyshouldbeacceptedintotheGeneral Section,thesectionofficersshoulduseanyguidelinesprovidedbythe sectionDisciplinesCommitteeforagivendiscipline.Also,iftheappli- cant’sdisciplineisoutsidetheirrealmofexperience,theymayseek assistancefromsectionmembersorotherswhomayhaveknowledge oftheapplicantortheapplicant’sdiscipline.)AftertheAAFSBoardof Directorshastakenfinalactiononanapplicantfile,thesectionofficers willdestroyordeleteanyworkingfilespertainingtotheapplicant. 2. PromotionApplications: a. Applicationsforpromotionwillbeevaluatedonmeritusingthe requirementsforpromotioninSections2.5.and2.6.5.ofthisManual. b. Sectionofficersshouldseekassistancefromthesectionrepresentative totheBoardofDirectorsinsituationswherethemeritoftheapplication isinquestion. c. Asinthecaseofmembershipapplications,foranyactionotherthan acceptanceatthelevelrequested,anexplanationwillbeprovidedon theapplicationreviewform.(Asinthecaseofapplicationsfor membership,aftertheBoardofDirectorshastakenfinalactionon theapplicationforpromotion,thesectionofficerswilldestroyordelete anyworkingfilespertainingtotheapplication.) B. Inanysituationwherethereisaquestionregardinganapplicationfor membershiporpromotion,sectionofficersrefertheapplicantinquestion totheAAFSMembershipCoordinatorinanefforttoresolvethequestion. C. Whenquestionscannotberesolvedintimetoproperlyprocessanapplication formembershiporpromotionbeforethedeadlinesetforsuchactionsbythe AAFSMembershipCoordinator,thesectionchairshouldrequesttheapplica- tionbeheldovertothefollowingyearforfurtherreview.

VII. GENERALSECTIONANNUALMEETINGREGISTRATIONFEEWAIVERGUIDELINES A. ThepurposeofthecomplimentaryGeneralSection-sponsoredAAFSmeeting registrationistoattractnon-AAFSmemberswhowouldhavedifficulty attendingthespecifiedmeetingandpayingtheregistrationfee. B. Typically,thisofferwouldbemadetoattractdesirednon-memberspeakers onaparticulartopic,althoughotherworthyreasonsmayalsomanifest themselves. C. Thesameindividualcannotreceivethissupportmorethanonce. D. Anapplicationintheformofawrittenrequest(letteroremail)supporting thefeewaiverforanindividualwillbemadebyaMemberorFellowtothe GeneralSectionchairforauthorization.


198

E. Implementation:TheGeneralSectionchairwillsendtheAAFSheadquarters staffarequestforfeewaiverforaparticularindividual(s)onorbefore January1priortotheannualmeeting. F. Eachsectionshallbeallowedtwocomplimentarymeetingregistrationsfor non-memberpresenterstospeakduringthesection’sscientificsessions.

7.5.6. JURISPRUDENCE SECTION POLICIES AND PROCEDURES I. OFFICERSANDMANAGEMENTOFTHEJURISPRUDENCESECTION A. ELECTEDOFFICERS.TheelectedofficersoftheJurisprudenceSectionarethe chair,secretary,andBoardofDirectorsrepresentative.Thetermsofofficeshall beone(1)yearforthechairandsecretaryandthree(3)yearsfortheBoardof Directorsrepresentative.Sectionofficersmaybere-electedtotheirrespective offices.Thesectionchair,secretary,andrepresentativetotheBoardof Directorsshalleachbeelectedbyamajorityofvotesactuallycastata meetingatwhichaquorumisestablished.Ineachcasewhereacandidate receivesamajorityofvotesactuallycast,thatcandidateshallbedeclared elected.Ifnocandidatereceivesamajorityofvotesactuallycast,thepresiding officershallreportthatnoelectionhasbeenmadeandanewballotwillbe conducted.However,iftherearemorethantwo(2)candidatesfortheoffice, andnoonecandidatereceivesamajorityofvotesactuallycast,thenthetwo (2)candidateswiththehighestnumberofvoteswillremainontheballot,and thosecandidatesreceivingalowernumberofvotesshallberemovedfromthe ballot.Ifthereisatieforthehighestnumberofvotesactuallycast,thenall othercandidatesreceivingalowernumberofvotesthanthecandidateswho tieshallberemovedfromtheballot.Ifthereisatieforthesecondhighest numberofvotesreceived,thenthecandidatewhohasreceivedthegreatest numberofvotesandthecandidateswhotiewiththesecondhighestnumber ofvotesshallremainontheballot,andallothersshallberemoved.Balloting willcontinueinthismanneruntilacandidatereceivesamajorityofvotes actuallycast. B. APPOINTEDPOSITIONS.Theprogramchairandprogramco-chairarevoluntary and/orappointedpositions. C. DUTIES.Thesectionchair,oradesignatedrepresentativeofthesectionchair, isresponsibleforsubmissionsontheAcademy Newsfeed.

II. STANDINGCOMMITTEESINTHEJURISPRUDENCESECTION A. AWARDSCOMMITTEE.Thiscommitteeconsistsofthethree(3)mostrecent pastsectionchairsandtwo(2)FellowsorMembers,appointedbythecurrent sectionchair.ThedutyofthiscommitteeistoselectarecipientfortheHarold A.FederJurisprudenceSectionAward.However,thecommitteeisnotrequired toselectarecipienteveryyear.Anynominationsmustbesubmittedtothe AwardsCommitteebyAugust1. B. MEMBERSHIPCOMMITTEE.Thiscommitteeconsistsofatleastthree(3) personsappointedbythesectionchair.Thecommitteeshallconsistofatleast one(1)Fellowandone(1)Member.TheMembershipCommitteeischarged withdevelopingprogramstopromotemembershiprecruitmentandretention.


199

C. NOMINATINGCOMMITTEE.Thiscommitteeconsistsofatleastthree(3) personswhoareAssociateMembers,Members,orFellows,appointedbythe sectionchair,tosubmitnominationsforsectionchair,sectionsecretary,Board ofDirectorsrepresentative,andprogramchair.

III. ADHOCCOMMITTEESINTHEJURISPRUDENCESECTION Adhoccommitteesmaybecreatedbythesectionchairtoperformspecial projects.Thecommitteesshallconsistofatleastthree(3)persons.Atleast one(1)committeemembershallbeaFellow.

7.5.7. ODONTOLOGY SECTION POLICIES AND PROCEDURES I. SECTIONOFFICERS A. SECTIONCHAIR 1. TermofOffice:One(1)Year 2. AbletobeRe-elected:Yes 3. NominatedbytheNominatingCommittee,bypetition,orfromthefloor. 4. Responsibilities:Thesectionchairisamemberofallstandingcommittees ofthesection.Thesectionchairorganizesandpresidesattheannual businessmeeting.Thesectionchairsubmitsthesection’sannualbudget totheAAFSofficeandoverseesthesection’sfinances.Alongwiththe sectionsecretary,thechairreviewsallapplicationstothesectionfor membershipandpromotion.Establishesadhoccommittees. B. SECTIONSECRETARY 1. TermofOffice:One(1)Year 2. AbletobeRe-elected:Yes 3. NominatedbytheNominatingCommittee,bypetition,orfromthefloor. 4. Responsibilities:Thesectionsecretaryisamemberofallstanding committeesofthesection.Thesectionsecretaryrecordstheminutesof theannualbusinessmeeting.Thesectionsecretarysubmitsthesection’s minutestotheAAFS.Alongwiththesectionchair,reviewsallapplications tothesectionformembershipandpromotion.

II. OTHER A. BOARDOFDIRECTORSSECTIONREPRESENTATIVE 1. TermofOffice:Three(3)Years 2. AbletobeRe-elected:Yes 3. NominatedbytheNominatingCommitteeorfromthefloor. 4. Responsibilities:Thefellow-at-largewillattendthemeetingoftheBoard ofDirectors.He/shewillservethebestinterestsoftheAAFSandthe sectioninaccordancewiththeAAFSBylaws. B. PROGRAMCHAIR 1. TermofOffice:One(1)Year 2. AbletobeRe-elected:Yes 3. NominatedbytheNominatingCommitteeorfromthefloor.


200

4. Responsibilities:Two(2)candidatesmustbenominatedforthisposition inalternateyears.Organizesandoverseestheprogramattheannual meeting.ServesasOdontologySectionMemberoftheStudentAcademy faculty;appointedforaone(1)-yearterm;maybere-appointedbythe sectionchair. C. SECTIONCOMMITTEES 1. SpecialAccountsCommittee:ChairisaFellow.Membershipiscomposed ofmembersoftheOdontologySectionwhohavebeenappointedbythe sectionchair.Overseesthefinancesandbudgetofthesection’sspecial account.Makesareportattheannualbusinessmeeting. 2. ContinuingEducationCommittee:ChairisaFellow.Membershipis composedofmembersoftheOdontologySectionwhohavebeen appointedbythesectionchair.Overseesopportunitiesforcontinuing dentaleducationinforensicodontology.Makesareportattheannual businessmeeting. 3. CredentialsandMembershipCommittee:ChairisaFellow.Membership iscomposedofmembersoftheOdontologySectionwhohavebeen appointedbythesectionchair.Investigatesthecredentialsofapplicantsto theOdontologySection.Makesareportattheannualbusinessmeeting. 4. CommitteeontheNewForensicOdontologist:ChairisaFellow.Member- shipiscomposedofmembersoftheOdontologySectionwhohavebeen appointedbythesectionchair.Introducesnewforensicodontologiststo experiencedsectionmemberssothatthenewsectionmembersmaygain experience.Makesareportattheannualbusinessmeeting. 5. NominatingCommittee:Thecommitteeiscomposedoffive(5)people fromthissection,allofwhommustbeeitherMembersorFellows.The committeeischairedbytheimmediatepastchairwiththepreviouschair. Inaddition,thereareappointmentsmadetothecommitteebythechair alongwiththeprevioustwo(2)chairs.Publishesalistofnomineesthirty (30)dayspriortotheannualbusinessmeeting.Makesareportof nomineesattheannualbusinessmeeting. 6. MinutesApprovalCommittee:Sectionsecretaryservesaschair.Member- shipisthreemembersappointedbythesectionsecretary.Approvesthe sectionminutespreparedbythesectionsecretarypriortosubmissionto theAAFS. 7. AwardsCommittee:Sectionsecretaryservesaschair.Membershipis three(3)pastsectionchairs. a. ThiscommitteeperiodicallyselectsnomineesfortheReidarF. SognnaesAwardofExcellenceinForensicOdontologyandtheLester LuntzAward. b. Thecommitteealsoselectsworthwhileresearcherstoreceiveseed moneytostartaresearchproject. 8. HistoryCommittee:Establishedin1970.SectionformedfromtheGeneral Sectionin1970.


201

7.5.8. PATHOLOGY/BIOLOGY SECTION POLICIES AND PROCEDURES I. TITLE ThisinformationshallbeknownaspoliciesandproceduresofthePathology/ BiologySection,AmericanAcademyofForensicSciences.

II. SOURCES ThisinformationisbasedupontheAAFS Policy and Procedure Manualineffectas ofOctober1994,Pathology/BiologySectionBusinessMeetingMinutes,AAFS Bylaws,traditionsestablishedbythedocumentedpracticesofthePathology/ BiologySection,andotherAAFSdocuments.

III. COLLATOR ThisinformationwasassembledbyRandyHanzlick,MD,1994-95Pathology/ BiologySectionChair.Thesectionsecretarywilldocumentsubsequentchanges.

IV. DISTRIBUTION A. ThisinformationshallbeupdatedviathePathology/BiologySectionBusiness MeetingMinutes. B. AAFSstaffwillprovideacopyofthisinformationtothenewlyelected Pathology/BiologysectionofficersateachAAFSannualmeeting.

V. REGULARUPDATES A. ThePathology/BiologySectionsecretarywhoisincumbentatthesection businessmeetingshallberesponsibleforupdatingtheinformationand forwardingchangestotheAAFSstaffbyApril1. B. Methods 1. Thewordingthatistobechangedordeleted,includingappropriateletters andnumeralstoindicatethesectionthatisbeingchanged. 2. Thereasonforthechange. 3. Thenewwordingthatistobeincluded. 4. Theactionthatenabledthechange. 5. Thedatethechangeismadeandtheeffectivedateofthechange.

VI. UPDATING—PRIVILEGES Policiesandproceduresregardingsectionmembership,electionofofficers, committeeappointments,andfinancesmaybechangedonlybyvoteofthe Pathology/Biologymembership.Thechairandsecretarymaytogethermakeother neededchangesonlyifchangesarenotinconflictwithAAFSBylawsorAAFS policiesandprocedures.Anychangeintheinformationnotapprovedbyvotemust beannouncedattheannualsectionbusinessmeetingandmaybecalledtoavote byamotionfromthefloorattheannualbusinessmeeting.

VII. SECTIONOFFICERS—GENERAL A. Thesectionofficersincludethechairandthesecretary. B. SectionofficersarenominatedbythePathology/BiologyNominating CommitteeandmusthaveobtainedAAFSFellowstatuspriortonomination. C. SectionofficersmustbeelectedbythePathology/Biologymembership.


202

D. Itistraditional,butnotrequired,thatthesectionsecretarybenominatedas sectionchairthefollowingyear. E. Thetermofofficeforsectionofficersisone(1)year. F. Sectionofficersmaybere-electedforconsecutivetermsorafteranintervening officerhasserved.

VIII. PATHOLOGY/BIOLOGYSECTIONCHAIRDUTIES: A. Conductsectionbusinessaffairs. B. Presideoversectionmeetings. C. Appointsectioncommitteesasneededandoverseefunctions. D. Advisethesection’sfellow-at-large(BoardofDirectorsrepresentative)ofthe section’sproblemsanddesires. E. Actasacommunicationandinformationsourceforthesection. F. Beresponsibleforsectioninformationforthenewsfeed. NOTE:Althoughthechairisresponsible,traditionally,thesectionsecretaryhas composedandsubmittedtheinformationfortheAcademy Newsfeed in consultationwiththechair. G. Reviewandactuponmembershipapplicationsandapplicationsforpromotion. NOTE:Applicationsarepre-processedandscreenedbyAAFSstaff.Mostare fairlyeasytoprocess.TheyaresentbyAAFSstafftosectionofficerswho reviewthem. H. ServesasamemberoftheAAFSMembershipCommittee. I. Servesonthesection’sResearch,Awards,Nominations,andMembership Committees. J. Preparestheannualsectionbudget,ensuringthatfundsareallocatedtothe ResearchCommitteeandthatunusedfundsareplacedinthesection’sspecial account. K. Attendanceisexpectedatthefollowingmeetings/functions: 1. MembershipCommitteeLuncheon—Tuesday. 2. WelcomingReception—usuallyTuesdayevening. 3. PlenarySession—usuallyWednesdaymorning. 4. SectionBusinessMeeting—usuallyWednesdayafternoon. 5. AAFSAnnualBusinessMeeting—usuallylateWednesdayafternoon. 6. SectionOfficers’Meeting—usuallyFridaymorning(thismeetingisfor newlyelectedsectionchair). 7. NominatingCommitteeMeeting—usuallyFridaymorning(thismeetingis attendedbythenewlyelectedsectionchair).

IX. PATHOLOGY/BIOLOGYSECTIONSECRETARYDUTIES A. Presidesintheabsenceofthesectionchair. B. EnsuressectionrecordsarecurrentandmaintainedintheAAFShomeoffice. C. Preparesandreviewssectionminutes: Immediatelyfollowingthesectionbusinessmeeting,theAAFSstaffmustbe notifiedofthenamesofthenewsectionofficers,programchair,andfellow- at-large(ifoneiselected),andsignificantactionstakenbythesectionmust bereported.AformwillbesuppliedbytheAAFStoreportthisinformation.A


203

copyofthesectionbusinessmeetingminutesmustbeprepared,senttothe MinutesReviewCommitteeforreviewandcomment,thensenttothe AAFSofficebyApril1.SignificantactionsshouldbereportedduringMarch viatheAcademy Newsfeed. D. Reviewsandactsonmembershipandpromotionapplications. NOTE:Applicationsarepre-processedandscreenedbyAAFSstaff.Mostare fairlyeasytoprocess.AAFSstaffsendsthemtothesectionofficerswho reviewthem. E. ServesasamemberoftheAAFSMembershipCommittee. F. Attendanceexpectedatthefollowingmeetings/functions: 1. MembershipCommitteeLuncheon—Tuesday. 2. WelcomingReception—usuallyTuesdayevening. 3. PlenarySession—usuallyWednesdaymorning. 4. SectionBusinessMeeting—usuallyearlyWednesdayafternoon. 5. AAFSBusinessMeeting—usuallylateWednesdayafternoon. 6. SectionOfficers’Meeting—usuallyFridaymorning(thismeetingisattended bythenewlyelectedsectionsecretary). NOTE:Althoughthesectionchairisresponsiblefortheinformationinthe Pathology/BiologySectionNewsontheAcademy Newsfeed,traditionally, thesectionsecretaryhasauthoredandsubmittedthematerialinconsultation withthesectionchair.

X. PATHOLOGY/BIOLOGYFELLOW-AT-LARGE(BOARDREP) A. SELECTION 1. Candidatesforfellow-at-largearenominatedbythePathology/Biology NominatingCommitteeand,preferably,shouldhaveservedasasection officer. 2. NomineesmusthaveobtainedAAFSFellowstatuspriortonomination. 3. Thefellow-at-largemustbeelectedbythePathology/Biologymembership. 4. Thetermofofficeisthree(3)years. 5. Thefellow-at-largemaybere-electedtoconsecutivetermsorre-elected afteraninterveningterm. B. DUTIES 1. ServesonBoardofDirectors 2. AttendsBoardofDirectorsmeetings,usuallyheldpriortotheAAFSAnnual BusinessMeeting,andatothermeetingsascalledbythePresidentor majorityoftheBoard. 3. IsamemberoftheForensicSciencesFoundation.

XI. PATHOLOGY/BIOLOGYPROGRAMCHAIR A. Pathology/BiologyProgramChairSelection: 1. NomineesforPathology/BiologyProgramChairshallbenamedbythe NominatingCommittee. 2. ThesectionofficersmayappointthePathology/BiologyProgramChair fromthelistofnominees,ormaycallforavotefromthePathology/ Biologymembershipattheannualbusinessmeeting. 3. TheprogramchairneednothaveobtainedFellowstatus.


204

4. NomineesforPathology/BiologyProgramChairshallbeacceptedfrom thefloorattheannualbusinessmeeting. 5. Itistraditional,butnotrequired,thattheincumbentPathology/Biology ProgramChairbenominated(ifaFellow)forsectionsecretaryforthe followingyear. B. SectionProgramChairDuties: 1. ThefirstdutyofthenewlyelectedPathology/BiologyProgramChairisto attendtheProgramPlanningCommitteeMeeting,usuallyheldonFridayor Saturday.ThePathology/BiologyProgramChairwillmeetthechairsfromthe othersections,theAAFS-wideProgramChair,theAAFSstaff,andusually,the newAAFSPresident.AProgram Planners Guidewillbeprovidedthat containsinformationandtimetablesthatareimportanttoknow. 2. ThePathology/BiologySectionProgramChairisprimarilyresponsiblefor organizingthePathology/BiologySectionprogram.Thismainlyinvolves thereviewofabstracts,rejectingunsuitableones,andorganizingthe remainderintosomesortofformatthatfillsmostofthedayonThursday andFriday,andSaturdaymorning,aswellasorganizingthePathology/ BiologyPosterSessions.Usually,asimilarformatisfollowedeachyear, andapreviousyear’sprogramcanbeusedasatemplate.TheAAFSwill provideinformationaboutthespecifictimesavailableforscientific sessions.MostofthisworkdoesnotbeginuntilAugust,andisfairly concentratedovera2-or3-weekperiod. 3. ThePathology/BiologySectionProgramChaircanalsoorganizeworkshops orbreakfastseminarsinconjunctionwiththeAAFSWorkshopsand BreakfastSeminarChairs,eitherindependently,orinconjunctionwith othersectionsormembers.Aportionoftherevenuegeneratedfrom section-sponsoredworkshopsmaybesharedbyparticipatingsections. Organizationofworkshopsisencouraged. 4. ThePathology/BiologyProgramChairmustdesignatemoderatorsforthe Pathology/BiologyScientificProgram. 5. ThePathology/BiologyProgramChairshouldrealizethattheAAFSprovides onlybasicaudio-visualequipment.Specialitemssuchasvideo,timers, double-projectors,etc.,arequiteexpensive,andcostsmustbeborneby thesection,andonlywiththeapprovalofthesectionchair.

XII. NOMINATINGANDVOTING A. NominatingCommitteeDuties TheNominatingCommitteewillmakenominationsforsectionofficersandthe fellow-at-large. B. TheNominatingCommitteewillmakerecommendationsforselectionofsection programchair,StudentAcademyrepresentative,personstoserveontheBest ResidentPaperCommittee,andcandidatestochairtheResearchCommittee. C. Nominationswillbeacceptedfromthefloorattheannualsectionbusiness meetingforanysectionpositionrequiringelectionbythePathology/Biology membershiporanominationorrecommendationfromtheNominating Committee.


205

D. Onmattersrequiringavoteofthemembership,aquorumconsistsof twenty-five(25)percentofthetotalnumberofPathology/Sectionvoting membersregisteredattheannualacademymeeting. E. Votingandballotingoutsideofthebusinessmeetingaredoneasspecifiedin AAFSBylaws.

XIII. COMMITTEES A. TITLESANDCONSTITUENCY Asageneralrule,committeeappointeesshallserveathree-yearterm.New appointeestocommitteesaremadebythesectionchairunlessotherwise specified.Thetermofcommitteeappointmentsmaybealteredbythesection chairtocontinueastaggeredexpirationforcommitteememberterms,oras otherwisespecified.Thesectionchairappointscommitteechairsforthree- yearterms.Committeechairsmaybere-appointedunlessotherwisespecified. PursuanttothePathology/Biologybusinessmeetingsof1991and1992,and upontherecommendationsoftheadhocPathology/BiologyOrganizational PolicyCommitteeof1991,Pathology/BiologySectionCommitteesand constituencyareasfollows: 1. ResearchCommittee—ThePathology/BiologySectionChairandfour(4) Pathology/Biologymembersappointedbythechairtostaggeredtermsof three(3)years.Committeemembersmaybere-appointedtoasecond term.ThecommitteechairshouldberecommendedbytheNominating Committee. 2. AwardsCommittee—ThePathology/BiologySectionChairandfour(4) membersappointedbythesectionchairtostaggeredtermsofthree(3) years.Committeemembersmaynotbere-appointed. 3. NominationsCommittee—ThePathology/BiologySectionChair,the immediatepastPathology/BiologySectionChair,andthree(3)members appointedbythesectionchairtostaggeredtermsofthree(3)years Committeemembersmaynotbere-appointed. 4. BestResidentPaperAwardCommittee—Five(5)membersappointedby thesectionchairandNominatingCommitteetostaggeredtermsofthree (3)years.Membersmaybere-appointed.Thecommitteeshouldelecta chair. 5. DisciplineAssessmentTaskForce. 6. MinutesReviewCommittee—Two(2)membersinattendanceatthe annualmeeting,appointedbythesectionchairatthetimeofthemeeting. 7. MembershipCommittee—Consistsofthesectionofficers. 8. Alogofcommitteeassignmentsshouldbepreparedeachyearand maintainedpermanentlyandpassedontofuturesectionofficers. 9. Whenthesectionchairorsecretarybecomemembersofcommitteesby virtueoftheirofficeorposition(includingimmediatepast-chair),they shallserveonthecommitteeonlyaslongastheyholdtherespective officeorposition,unlessre-appointedasaregularcommitteemember pursuanttothisinformation.


206

10. ProgramCommittee—Theprogramchairandfour(4)Pathology/Biology Members/Fellowsappointedbythesectionchairtostaggeredtermsof three(3)years. B. COMMITTEEDUTIES 1. NominatingCommittee a. Tonominatecandidatesforsectionofficers(yearly). b. TorecommendcandidatesforPathology/BiologyProgramChair (annually). c. TorecommendcandidatestoserveonBestResidentPaperCommittee (annually). d. TorecommendcandidatestochairtheResearchCommittee(every five(5)yearsorasneeded). e. TonominatecandidatesforPathology/BiologySectionFellow-at-Large. f. TorecommendcandidatesforStudentAcademyrepresentative (annually). 2. AwardsCommittee a. Toestablishandpublishcriteriaforawards,includingtheMilton HelpernAwardandotherawardsasneeded. b. Toselectawardrecipients. c. Todesignateapersontopresenteachaward. d. Toobtainapersontoreceiveeachaward. e. Toensureadequatepublicpresentationofeachaward. f. TocoordinatewiththeAAFSofficethepurchasingofanawardfor presentationandphotographyofawardspresentation. 3. ResearchCommittee a. Topublishcriteriaforevaluatingproposalsforsection-fundedresearch. b. Toreviewproposalsforsection-fundedresearch. c. Tofundresearchproposalsthatmeetthecriteria,iffundingisavailable. 4. BestResidentPaperAwardsCommittee a. Topublishcriteriafortheannualaward. b. Toreviewsubmissionsastotheiradherencetocriteria. c. Toselectrecipient(s)oftheaward. d. Topresenttheawardandensurepaymentofthemonetaryprizeto recipient(s). 5. DisciplineAssessmentTaskForce Tomeetasneededtoidentifyandplanlong-termgoalsofthesection. 6. MinutesReviewCommittee Reviews,corrects,andamendstheminutespreparedbythesection secretaryforreturntothesectionsecretarywithinone(1)weekofthe annualsectionbusinessmeeting,andpriortosubmissionoftheminutes totheAAFSofficeforfiling. 7. MembershipCommittee Reviewsandmakesrecommendationsconcerningapplicationsfor membershipandpromotionwithinthePathology/BiologySection.


207

8. ProgramCommittee ReviewsabstractssubmittedtothePathology/BiologySectionfor presentationattheannualmeetingandmakesrecommendations regardingacceptanceforpresentation,rejection,ortransfertoanother section. Eachcommitteeisrequiredtofileawrittenreportwiththesectionofficersno laterthanthirty(30)daysprecedingtheannualsectionbusinessmeeting, exceptfortheMembershipCommitteeandMinutesReviewCommittee. SomePathology/BiologySectionmembersmaybeappointedtoAAFS-wide committeesbythesectionchairoranotherAAFSofficer.

XIV. REPRESENTATIVESANDLIAISONS A. EXAMPLES 1. TheIntersocietyPathologyCouncilRepresentativeshouldbethesection chairorthechair’sdesignee,whomaybere-appointed. 2. TheASTMInternationalrepresentativeshouldbeappointedbythesection chairforatermofthree(3)years.Therepresentativemayservemorethan one(1)term. 3. TheAssociationofPathologychair’srepresentativeshallbethesection chairorthechair’sdesignee,whomaybere-appointed. 4. TheStudentAcademyrepresentativeshallbeappointedbythesection chairandtheNominatingCommitteetoserveaone-yeartermandmay bereappointed. 5. TheUNOSrepresentativeshallbeappointedbythesectionchairandmay bere-appointed. B. DUTIES Eachrepresentativeisexpectedtoattendmeetingsasneeded,maintain contactwiththerelevantorganizationorprogram,filereportswiththe relevantorganizationorprogramasrequested,andsubmitawrittenreport tothesectionofficersnolaterthanthirty(30)daysprecedingtheannual sectionbusinessmeeting. C. CONTINUITY Alleffortsshouldbemadetoensurecontinuityincorrespondencetoand fromorganizationsforwhichthesectionhasaliaisonorrepresentative.This mayincludecontinual(repeated)re-appointmentofliaisonsandrepresenta- tives,andshouldincludethedirectingofallcommunicationfromvarious organizationstotheattentionofthePathology/BiologySectionChair(viathe AAFSoffice),whomaythendirectmaterialstotheappropriateliaisonor representative.

XV. ANNUALBUSINESSMEETINGS ConductofBusinessMeetings A. Robert’sRulesofOrderwillbeusedtoconductsectionbusiness. B. Disputesaboutprocedureswillberesolvedbythesectionsecretary,in consultationwiththeAAFSParliamentarianifneeded.


208

C. Onlydues-payingMembersandFellowsmayvote;MembersandFellows haveribbonsontheirbadgesthatmaybeusedtodistinguishvotersfrom non-voters. D. Theannualbusinessmeetingmayfollowthisgeneralagenda: 1. Calltoorder. 2. Necrologyreportandmemorialtodeceasedmembers. 3. Sectionchair’sreport. 4. Sectionfinancialreport. 5. Committee,representative,andliaisonreports. 6. Presentationofawards. 7. Changesinmembership/promotionrequirements. 8. Electionofsectionofficers(andfellow-at-largeifneeded). 9. NewBusiness. 10. Adjourn. E. TheannualbusinessmeetingisheldonWednesdayafternoonandmust concludeby3:45p.m.toallowinformationtobepreparedfortheAAFS-wide businessmeetinglaterintheafternoon.

XVI. SECTIONFUNDINGMATTERS PROCEDURES.Eachyear,thesectionreceivesapproximately10%ofdues generatedbyitspayingmembers.ThisexcludesretiredMembersandFellows, aswellasStudentAffiliates.TheAAFSdoesnotcoversectionbudgetoverruns. Overrunsaredeductedfromthenextyear’sbudget.Sectionfundsremainingby June30reverttothegeneralfundunlessotherwiseallocated.

TheAAFSfiscalyearisJuly1-June30.Themajorityofsectionrevenuesare placedinaninterest-bearingaccountfromwhichfundsareusedtosupportthe Pathology/BiologySection’sResearchCommittee’sfundingofresearchprojects Theremainingfundsareusedtofundusualsectionbusinessexpenses,suchas award/certificatecostsandroutineexpenses. NOTE:Ifcostsareincurredduringtheyear,suchaspostage,copying,phone,etc., itisbesttosubmitasinglerequestforreimbursementneartheendoftheterm.

XVII. SECTIONAWARDS PROCEDURES.Thesectionmaypresentawardsduringitsannualbusiness meeting.Photographiccoverageofawardspresentationswillbeprovidedbythe AAFS.ThenamesofallrecipientsmustbesubmittedtotheAAFSofficebythe AwardsCommitteeChairbySeptemberforinclusioninvariouspublications.Ifthe sectiondesiresfortheAAFStoassistindesignandpurchaseofanaward,the requestmustbemadebySeptember15bytheAwardsCommitteeChair.The Pathology/BiologySectionmayawardoneormoreMiltonHelpernAwardstoa Pathology/BiologyMember/Fellowperyear,posthumouslyifdesired.The recipientsoftheMiltonHelpernAwardsaredeterminedbythesectionAwards Committee.TheAwardsCommitteemaycreate,name,andbestowotherawards asneeded.

TheAAFSwasestablishedin1948,andaPathologySectionwascreated.In1962, thesectionnamewaschangedtothePathology/BiologySection.


209

Priorto1982,theAAFSstaffofficewaslocatedinMaryland.Minutesandother recordsofthePathology/BiologySectionpriorto1982havenotbeenlocated exceptforminutesofthe1976meeting.

SummaryfromavailablePathology/BiologySectionMinutes:

Asearlyas1976,discussionwasheldregardingcertificationofforensic specialists,anditwasrecommendedthatCertificationinForensicPathology bytheAmericanBoardofPathologybeadoptedasastandardforforensic pathologists.AdiscussionwasheldabouttheinteractionsofNAMEandAAFS, anditwasgenerallyagreedthatNAMEisconcernedwithadministrative aspectsofmedicolegaldeathinvestigationandthatAAFSisconcernedwith scientificandinterdisciplinarytechnologicaldevelopments.Aproposalfrom theNationalInstituteforLawEnforcementandCriminalJusticeinvolving NAME,FSF,AAFS,andtheNationalAssociationofCountiesforimproving thetrainingof“paramedical”investigatorswasdiscussed.Thismatterwasto bedevelopedfurtherduringtheensuingyear.

In1982,acommitteewasformedtodiscusspromotionrequirementswithin thePathology/BiologySection,tobefurtherdiscussedin1983.JoshuaPerper wasgivenanawardforeditingNews & Views,aPathology/Biology newsletterthatwassubsequentlydiscontinuedinlateryears.Atthismeeting, considerationwasalsogiventoanameforthesectionaward,astipendfor bestresidentpaper,andaninformalshow-and-tellslidesession.

Inlate1982,therequirementsforPathology/Biologymembershipand promotiontoFellowweredevelopedbyacommitteeunderthedirectionof RobertCatherman,MD,Pathology/BiologyChair.Thesewereapprovedatthe businessmeetingin1983.ThesectionawardwasnamedtheMiltonHelpern Award,andacommitteewasestablishedtodevelopguidelinesfortheaward andhownominationswouldbemade.Todate,noguidelineshavebeenlocated.

In1984,itwasannouncedthatcommitteememberswerecoveredbyanAAFS blanketindemnityinsuranceplan.Atthismeeting,arequirementwasadded thatprospectivePathology/Biologymemberssubmittwolettersofsupport fromAAFSmembers.AStudentwasdefinedassomeonepayingforeducation, andaTraineeAffiliatewassomeonewhowasbeingpaidwhiledoingservice andtraining.Acommitteewasestablishedtodevelopguidelinesforwhatthe Pathology/BiologySectionwantedtodointermsofdocumentingitshistory. Whathappenedwiththiscommitteeisunclear,exceptthatitdidnotuse$500 thatwasallocatedtoit. Acommitteewasalsoestablishedtoidentifycriteriaandguidelinesforabest residentpaperaward.Amotionwasmadetocondemntheuseofpsychicsin forensicinvestigations,butthemotionwastabled.

In1985,theResearchCommitteewasestablished.In1986itwasrealizedthat audiotapingofscientificsessionshadbeendiscontinued,butthereasonwas unknown.Nosubmissionsweremadeforbestresidentpaperbecauseof committeeoversightandlackoftime.Therewasassurancethatthisproblem


210

wouldbecorrectedinthefollowingyear.Sectionfundswereapprovedfor allocationtotheResearchCommittee.Fundswerealsoapprovedtocontinue publicationofthesection’snewsletter,News & Views.

In1987fundingtotheResearchCommitteewasincreasedto$6,000.Therewere insufficientsectionfundsin1986tofundthenewsletter,anditwasnotpublished.

Itwasvotedtodisbandthenewsletteranddedicatemostsectionfundstothe researchcommittee.TheResearchCommitteefundedsevenprojects.

ThefirstMiltonHelpernAwardwaspresentedtothelateCharlesLarson,MD, andLemoyneSnyder,LLB,MD.ARussellFisherAwardwasgrantedto Dr.Dragovic,buttheoriginandsubsequenthistoryofthisawardisnot documentedotherthanitisaresidencyscholarshiptobeawardedatthe Dallas,Detroit,Baltimore,orMiamioffice.TheEducationandPublications Committeereportedthatithaduseditsfundingforcomputerization.Onlyone submissionwasmadeforBestResidentPaperandanawardwasnotgiven. Guidelinesfortheawardwerebeingdrafted.Sectionofficerswereelected, buttheelectionwasrescindedbecauseofaproceduralerror,andasecond electionwasheldwithslightlydifferentresults.

In1988,anawardforBestResidentPaperwasnotmade.Discussionwasheld abouttherigidstructureoftheAAFSinregardtoabstractsubmissions,and howitishardfortheprogramchairtodealwith.

SeveralprojectswerefundedbytheResearchCommittee.TheResearch Committeeindicatedthatitwouldsolicitfundingfromoutsidesources.A motionwasmadetoacknowledgeafundinmemoryofJimBell,andthat Pathology/Biologymemberscouldcontributetothisfundthatcouldbeused tosupportresearch.Oneresidentpaperwasgivenanhonorablemention. ConsiderablediscussionwasheldaboutthelackofdocumentationofAAFS andsectionproceedings,anddifficultiesencounteredbynewsectionofficers inbeinginformedabouttheinnerworkingsoftheAAFS.Amotionwasmade toextendthePathology/BiologyChair’stermtotwoyearstosolvethis problem,butthemotionwasdefeated.

In1989,theResearchCommitteeindicatedthatithadfundedsixprojectsin 1988.NopapersweresubmittedforBestResidentPaper.Discussionwasalso heldregardingtheneedtoidentifythemissionofthePathology/Biology SectionandthestateofforensicpathologyandforensictrainingintheUnited States.ThisispresumablytheoriginoftheDisciplineAssessmentTaskForce. In1990,theResearchCommitteereportedthatfive(5)projectswerefunded in1989,andatotalof18projectshadbeenfundedtodate.EllenClarkwas announcedasthefirstrecipientoftheBestResidentPaperAwardforher paperonthevalidityofgunshotresidueonclothingfromdecomposedbodies, presentedatthe1989meeting.

Again,noawardwasgivenforBestResidentPaperin1990,andaneedfor publicizingtheawardwasdiscussed.Amotionwaspassedtomake Dr.LaposatapermanentChairoftheResearchCommittee.Todate,the


211

AwardsCommitteewasadhoc.Atthismeeting,amotionpassedtomakethe AwardsCommitteeastandingcommittee.TheBestResidentPaperAward Committeewasalsomadeastandingcommitteetoallowbetterpublicityand managementregardingtheaward,which,todate,hadnotofficiallybeen awardedtoanyoneotherthananhonorablemention.Anadhoccommittee onOrganizationalPolicywascreatedtobetterdefinecommittees.

In1991,theResearchCommitteereportedthatithadfundedfourprojects with21fundedprojectstodate.Foursubmissionsweremadethisyearfor BestResidentPaper.TheOrganizationalPolicyCommitteesubmitteditsreport oncommitteestructure.TheEducationandPublicationsCommitteewas dissolved.

In1992,theResearchCommitteeindicatedthatthreeprojectswerefunded, andtodate,projectfundinghadresultedinsevenpaperspresentedor inpreparation.TheDisciplineAssessmentTaskForcemettwiceandprepared asurveythatwasforthcoming.ThreepaperswereacceptedforBestResident PaperAwardsubmissions.

In1993,therewereeight(8)submissionsfortheBestResidentPaperAward, andseven(7)in1994.Atieoccurredin1993.In1994,itwasvotedtoallocate $500toeachwinnerincaseofatie.AlistofBestResidentPaperAward recipientsisavailablefromtheAAFSOffice.TheDisciplineAssessmentTask Forcedistributedalengthyreporttothemembership.ReviewofPathology/ BiologySectionhistorythroughOctoberof1994suggeststhat:(1)further discussion/clarificationbeheldinregardtoFPboardcertificationasthe “standard”foraforensicpathologist(i.e.,doesPathology/Biologyconsiderit againstsectionpolicytocallone’sselfaforensicpathologistifnotboard certified?);(2)considerationbegiventoappointmentofasectionhistorian; (3)thestatusoftheRussellFisherAwardscholarshipbeclarified;(4)better ongoingdocumentationofPathology/Biologybusinessproceedingsbe accomplished;(5)moreemphasisandpublicitybegiventotheBestResident PaperAward;(6)specificcriteriafortheMiltonHelpernAwardbedeveloped withpossibledevelopmentofothersectionawards;and(7)thestatusofthe JamesSpencerBellfundbeclarified.

7.5.9. PSYCHIATRY & BEHAVIORAL SCIENCE SECTION POLICIES AND PROCEDURES I. SECTIONOFFICERS A. SECTIONCHAIR 1. Termofoffice:Thesectionchairservesforone(1)year. 2. Potentialre-election:Thereisnolimittothenumberoftimesthatthe sectionchairmaybere-electedtooffice. B. NOMINATION:NominationsareproposedbytheNominatingCommitteeof thesectionandtheMembersandFellowsofthesectionattheannual businessmeetingofthesection. C. ELECTION:ElectionisbyamajorityvoteofthoseMembersandFellows presentandvotingattheannualbusinessmeetingofthesection.


212

D. RESPONSIBILITIES: 1. TochairtheannualbusinessmeetingofthesectionduringtheAAFSannual meetingandsuchadditionalbusinessmeetingsasmaybescheduled. 2. Toserveastheadministrativeofficerofthesection. 3. Toevaluateapplicationsforadmissiontothesection. 4. Toevaluateapplicationsforpromotioninmemberstatus. 5. ToappointthechairandmembersofthesectionProgramCommittee. 6. ToappointthechairandmembersofthesectionMembershipCommittee. 7. Toplanandsupervisethesectionfinancialbudget. 8. ToappointaninterimsectionFellow-at-Large,incaseofvacancy,whowill serveuntilsuchtimethatanelectioncanbeheld.

II. SECTIONSECRETARY A. TERMOFOFFICE:Thesectionsecretaryservesforone(1)year. B. RE-ELECTION:Thereisnolimitonthenumberoftermsthatthesection secretarymaybere-electedtooffice. C. NOMINATION:Sameasforsectionchair. D. ELECTION:Sameasforsectionchair. E. RESPONSIBILITIES: 1. Totakenotesandprepareminutesoftheannualbusinessmeetingofthe sectionattheAAFSconventionandotherbusinessmeetingsasmaybe scheduled. 2. Toserveasthedeputyadministrativeofficerofthesection. 3. Toevaluateapplicationsforadmissiontothesection. 4. Toevaluateapplicationsforpromotioninmemberstatus. 5. ToprepareandsubmitreportstotheAcademy Newsfeed. III. SECTIONFELLOW-AT-LARGE A. TERMOFOFFICE:Thefellow-at-large,alsoknownasthedirectorfor Psychiatry&BehavioralScience,servesforthree(3)years. B. RE-ELECTION:Thereisnolimittothenumberoftermsofofficethat thefellow-at-largemaybere-electedtooffice. C. NOMINATION:Sameassectionchair. D. ELECTION:Sameassectionchair. E. RESPONSIBILITIES: 1. ToserveontheBoardofDirectorsandtoperformsuchdutiesasare entailedinsuchservice. 2. Toappointaninterimsectionchairand/orinterimsectionsecretarywho willserveuntilsuchtimeasanewelectioncanbeheld,incaseofa vacancyintheofficeofsectionchairorsectionsecretary. 3. ToappointthechairandmembersofthesectionNominatingCommittee. 4. ToappointtherepresentativetotheAAFSStudentAcademyfaculty. 5. ToappointthechairandmembersofthesectionAwardCommittee. 6. TorecommendtheEditor-in-ChiefoftheJournal of Forensic Sciences.


213

IV. STANDINGCOMMITTEES A. NOMINATINGCOMMITTEE 1. Thechairandthemembersareappointedforthree(3)yearsbythe fellow-at-large. 2. Thereisnolimittothenumberoftermsofofficetowhichthechairand themembersmaybere-appointed. 3. ThechairoftheNominatingCommitteemustbeaformersection fellow-at-large. 4. TheresponsibilityoftheNominatingCommitteeistoreviewthecreden- tialsofsectionFellowsandrecommendsuitablecandidatesforeachof theelectedsectionoffices. B. MEMBERSHIPCOMMITTEE 1. TheMembershipCommitteeChairandthemembersareappointedfor one(1)yearbythesectionchair. 2. Thereisnolimittothenumberoftermsofofficetowhichthechairand themembersmaybere-appointed. 3. ThechairmustbeaMemberorFellowofthesection. 4. TheresponsibilityoftheMembershipCommitteeistoencouragepotential memberstoseektojointhesection. C. PROGRAMCOMMITTEE 1. TheProgramCommitteeChairandmembersareappointedforone(1) yearbythesectionchair. 2. Thereisnolimittothenumberoftermsofofficetowhichthechairand themembersmaybere-appointed. 3. ThechairmustbeanAssociateMember,Member,orFellowofthesection. 4. TheresponsibilityoftheProgramCommitteeistoplanandimplementthe sectionprogramattheAAFSannualmeeting. D. AWARDSCOMMITTEE 1. TheAwardsCommitteeChairandmembersareappointedforthree(3) yearsbythefellow-at-large. 2. Thereisnolimittothenumberoftermsofofficetowhichthechairand themembersmaybere-appointed. 3. ThechairmustbeaFellowofthesection. 7.5.10. QUESTIONED DOCUMENTS SECTION POLICIES AND PROCEDURES I. SECTIONOFFICERS A. TheQuestionedDocumentsSectionwillelectasectionchairandasection secretaryeachyear.ThesectionwillalsoelectarepresentativetotheBoard ofDirectorseverythree(3)years,orasnecessarytofillavacancy. (SeeNominatingCommitteebelowfortheelectionprocess.) B. AnindividualwhoisaFellowoftheAAFS,orwhowillbecomeaFellowbefore theendoftheannualmeetingatwhichhe/sheisproposedforelection,may runforofficeintheQuestionedDocumentsSection. C. InaccordancewiththeAAFSBylaws,thetermofofficeforeachofficer shallbeginattheconclusionoftheannualmeetingatwhichelected.No


214

individualmayservemorethanfour(4)consecutiveyearsintheofficesof sectionchairandsectionsecretary(combined).Noindividualmaysucceed him/herselfintheofficeofdirector. D. Thesectionchairwilldirectthesectionbusinessinthebestinterestofthe sectioninaccordancewiththeAAFSBylawsandberesponsibleforthe functionsoutlinedinthisManual,aswellasserveasthesectionbudget officerandmanagesectionfiscalmatters. E. Thesectionsecretarywillsupportadministrativerequirementsofthesection asdirectedbythesectionchairaswellasdraftsectionnewsarticlesforthe Academy Newsfeed. F. ThesectionrepresentativeontheBoardofDirectorswillservethebest interestsoftheAAFSandthesectioninaccordancewiththeAAFSBylaws.

II. PROCESSINGAPPLICATIONSFORMEMBERSHIPANDPROMOTION A. Sectionofficerswillprocessapplicationsformembershipandpromotionin accordancewiththeAAFSMembership Applications Procedure Manual.After theofficerscompletetheirevaluations,sectionofficerswillcollaborateon theirrecommendationsandmakeeveryreasonableefforttoresolveany differencesthatmayexistintheirevaluations.Uponcompletion,recommen- dationsareautomaticallysenttotheAAFSMembershipCoordinator. B. Applicationsforpromotionwillbeevaluatedonmeritusingthecriteriafor promotionintheAAFSandtheQuestionedDocumentsSectionassetforthin Sections2.5.and2.6.10. C. Inanysituationwherethereisaquestionregardinganapplicationfor membershiporpromotion,sectionofficersshouldrefertheapplicantto theAAFSMembershipCoordinatorinanefforttoresolvethequestion. D. Whenquestionscannotberesolvedintimetoproperlyprocessanapplication formembershiporpromotionbeforethedeadlinesetforsuchactionsbythe AAFSMembershipServicesCoordinator,thesectionchairshouldrequestthe applicationbeheldovertothefollowingyearforfurtherreview.

III. QUESTIONEDDOCUMENTSSECTIONREPRESENTATIVES TheQuestionedDocumentsSectionshallhaverepresentativestootherAAFS activities.UnlessotherwiserequiredbyAAFS,thesectionrepresentativeto theseactivitiesshallbeappointedbythesectionchair.Thepresentsection representativeisoutlinedbelow. A. StudentAcademy:ThesectionrepresentativetotheStudentAcademywill beappointedbythesectionchairforanindeterminateperiod.Althoughthe sectionchairhasdiscretionaryauthoritytoappointanewrepresentativeat anytime,adviceshouldbesoughtfromtheStudentAcademyChair.The sectionrepresentativetotheStudentAcademywillperformsuchdutiesas maybedirectedbytheChairoftheStudentAcademyandreporthis/her activitiestotheQuestionedDocumentsSectionattheannualbusiness meeting.


215

IV. QUESTIONEDDOCUMENTSSECTIONCOMMITTEES Thesectionmayestablishstandingcommitteesfromtimetotime.Thechairmay establishandappointthemembersofastandingcommittee.Thechairmay abolishanystandingcommitteeestablishedbythechair.Themembership,bya majorityvote,mayestablishastandingcommittee.Themembership,bya majorityvote,mayabolishanystandingcommitteeestablishedbythe membership.Adhoccommitteesmaybeestablishedorabolishedatanytime bythesectionchair.ThefollowingareQuestionedDocumentsSectionstanding committees. A. AWARDSCOMMITTEE(establishedbythesection) TheAwardsCommitteeshalldeterminetherecipientoftheOrdwayHilton Awardandanyothersectionawardsinaccordancewiththerulessetforth below.

TheAwardsCommitteewillconsistofachairandtwoothermembers appointedbythesectionchair.OnlyMembersorFellowswillbeappointed tothiscommittee.Committeememberswillbeappointedforthree-year terms,sothatone(1)newmemberisappointedeachyear.Thecommittee shouldincludeatleastone(1)previousOrdwayHiltonAwardrecipientand one(1)currentorpastsectionofficer.Theseniormembershallserveaschair ofthecommittee. B. HISTORICALCOMMITTEE(establishedbyasectionchair) TheHistoricalCommitteeshallbethekeeperofthesectionarchives. C. SECTIONMINUTESREVIEWCOMMITTEE(establishedbyasectionchair) TheMinutesReviewCommitteewillconsistofachair(thesectionsecretary) andthree(3)othermembersappointedbythesectionchaireachyear.The committeewillberesponsiblefordraftingtheminutesoftheannualbusiness meetingandpublishingtheminaccordancewithguidelinesestablishedbythe AAFS.Thechairwilldrafttheminutesandforwardthemtotheothermembers forreviewandcomment.Lackofresponsebyacommitteememberbythe datesetbythecommitteechairwillbeconsideredconcurrencewiththe minutesasdrafted.Afterreceivingcommentsfromothercommittee members,thechairwillmakeappropriatechangesandpublishtheminutes, one(1)copyforeachsectionofficer,one(1)copyforthesectionarchives,and one(1)copyfortheAAFS. D. SECTIONPROGRAMCOMMITTEE(establishedbyasectionchair) ThesectionProgramCommitteeChairshallbeappointedbythesectionchair. Itshallbethedutyofthesectionprogramcommitteechairtodevelopthe section’sannualscientificprogram.Thesectionchairmayalsoappointother program-relatedcommitteesasnecessary. E. SECTIONOFFICERSNOMINATINGCOMMITTEE ThesectionofficersNominatingCommitteeshallconsistofthree(3)Fellows fromtheQuestionedDocumentsSection.Thesittingsectionrepresentativeto theBoardofDirectorsandtheimmediatepastrepresentativeshallserveon thiscommittee.Thesetwo(2)memberswillselectaFellowfromthe


216

QuestionedDocumentsSectiontoserveasthethirdmemberofthe nominationscommittee.Thesittingsectionrepresentativeshallserveas committeechair. 1. TheNominatingCommitteewillensurethereisaneligiblecandidatefor everyvacantoffice. a. TheNominatingCommitteewillsolicitnominationsforsectionoffices fromthemembership.AnnouncementsshallbemadeviatheAcademy Newsfeed. b. Thecommitteemayatitsdiscretioninitiatenomination(s)forany electedoffice. c. TheNominatingCommitteewillensurethatallnominatedcandidates haveagreedtorunfortheofficeforwhichtheyhavebeennominated. d. ThecommitteewillpublishalistofnomineesbyofficeinDecembervia the Academy Newsfeed. e. ThedeliberationsoftheNominatingCommitteewillbekeptconfidential. 2. TheNominatingCommitteeChairwillconductthesectionelection. a. OnlyMembersandFellowsoftheQuestionedDocumentsSection presentattheannualbusinessmeetingmayvoteinthesection election.Therewillbenoabsenteeballots. b. Properlysecondednominationsfromthefloorwillbeacceptedatthe annualbusinessmeeting. c. Ifthereisonlyone(1)candidateforanoffice,theNominating Committeemaycallforaunanimousvoteorashowofhands.Ifthere ismorethanone(1)candidate,theNominatingCommitteewill conductthevoteviaawrittenballot.Iftherearetwo(2)candidates, thecandidatereceivingthemajorityofthevotesofthoseMembers andFellowspresentatthemeetingshallbeconsideredelected.If therearemorethantwo(2)candidates,anycandidatereceivingmore thanhalfofthevotewillbeconsideredelected.Ifnocandidate receivesmorethanhalfofthevote,therewillbearun-offelection betweenthetwo(2)candidateswhohavereceivedthelargestnumber ofthevotes.

V. SECTIONAWARD TheOrdwayHiltonAwardandCriteria A. PURPOSE Thisawardisintendedtorecognizesustainedsuperiorcontributionstothe QuestionedDocumentsSection,theAmericanAcademyofForensic Sciences,andtheforensicsciencecommunity.Theawardisnamedinhonor ofOrdwayHilton,alongtimememberoftheQuestionedDocumentsSection oftheAmericanAcademyofForensicSciences. B. CRITERIA 1. AAFSStanding:TherecipientofthisawardmustbeaMember,aFellow,or aRetiredFellowoftheQuestionedDocumentsSectionforaminimumof three(3)consecutiveyearswhenthisawardisbestowed.


217

2. MeetingAttendance:Nomineeshouldhaveattendedaminimumof one-halfoftheQuestionedDocumentsSectionannualbusinessmeetings inthesix(6)yearsprecedingthenomination. 3. Section/AAFSProgramContributions:Nomineeshouldhavepresenteda scientificpaper,poster,participatedasapresenterinajointorplenary session,orpresentedabreakfastseminarorworkshopatanannual meetingoftheAAFSwithinfive(5)yearsofbeingnominated. 4. Publications:NomineeshouldhavepublishedatleastonceintheJournal of Forensic Sciences.Publicationcanbe,butisnotlimitedto,anyofthe following:article,letter,technicalnote,orcasehistoryreport. 5. SectionPositions:Nomineeshouldhaveservedinanelectedposition withinthesection,inanofficialAAFScapacityforatleastone(1)year,asa committeechairfortheQuestionedDocumentsSectionforatleastone(1) year,orasamemberofacommittee(s)foratleastthree(3)years. NOTE:IntheabsenceofoneofthesectionorAAFSactivities(criteria3,4,or 5),nomineesmaybeconsiderediftheyhavemadeasignificantcontribution totheforensicsciencecommunitythatisnotreflectedbyaspecificsectionor AAFSeffort. C. GUIDELINES: 1. Thepurposeofandcriteriaforthisawardarelistedinthesectionabove. 2. Thecommitteehastheresponsibilityandauthoritytoselectanomineefor thisaward.However,thecommitteeisnotrequiredtoselectarecipient eachandeveryyear. 3. Nonominationsforthisawardwillbeacceptedfromtheflooratthe sectionbusinessmeeting. 4. Althoughcriteriaandadministrativeguidelineshavebeendefinedforthe committeetofollow,thecommitteehasthelatitudetoselectrecipients whotheydeemworthy,evenifallcriteriaarenotmet. 5. Thecommitteeisempoweredtoinitiatenominationsforthisaward,as areallQuestionedDocumentsSectionmembers.Nominationsmustbe submittedtothecommitteechairnotlaterthanAugust1oftheyear precedingtheannualmeeting.Acallfornominationswillbepublishedon the Academy Newsfeed.Itistheresponsibilityofthecommitteechair todraftthecallfornominationsandforwardittothesectionsecretaryto submittotheAcademy Newsfeed. 6. Thecommitteewilldeliberateandchoosethesectionawardrecipient.The deliberationsofthecommitteeshallbeconfidential.Thecommitteechair shallnotifythesectionchairoftheawardrecipientbyOctober1.The sectionchairshallnotifytherecipientoftheawardatthattime.The sectionchairshallalsonotifytheAAFSofficeatthissametimeinorderthat asuitableplaquemaybepreparedforpresentationattheannualmeeting. 7. Thecommitteeshallmakeawrittenreporttothesectionchairoutlining theactivitiesandaccomplishmentsoftherecipient.Thisreportshallserve asthebasisoftheawardceremonyandwillbecomeapartofthesection archives.


218

7.5.11. TOXICOLOGY SECTION POLICIES AND PROCEDURES I. SECTIONOFFICERS A. SectionChair 1. Thetermofofficeshallbeforone(1)yearbeginningattheconclusion oftheannualmeetingatwhichthechairiselectedandendingatthe conclusionofthefollowingannualmeeting. 2. Thesectionchairmaybere-elected. 3. Procedurefornominationandelectionshallbeinaccordancewith establishedsectionandAcademyprocedures. 4. Thesectionchairmaycreatecommitteeswithinthesectionandappoint chairsthereof. 5. Thesectionchairchairstheannualbusinessmeetingofthesection. 6. Thesectionchairpreparestheannualbudgetofthesectionandsubmits thisinwritingtotheAcademy’sExecutiveDirectorandTreasurer. B. SectionSecretary 1. Thetermofofficeshallbeforone(1)yearbeginningattheconclusionof theannualmeetingatwhichthesecretaryiselectedandendingatthe conclusionofthefollowingannualmeeting. 2. Thesectionsecretarymaybere-elected. 3. Thesecretaryshallsubmitacopyofthebusinessmeetingminutestothe AcademyofficebyApril1followingtheannualmeeting. 4. Theseminuteswillbeforwardedtothesectionmembers. 5. Thesectionsecretaryservesaschairofthesectionmembershipcommittee andthesectionsteeringcommittee.

II. COMMITTEES A. StandingCommittees(appointedbythechairareasfollows): • MembershipCommittee • SteeringCommittee • NominatingCommittee • ProgramCommittee • AwardsandScholarshipCommittee • DrugsandDrivingCommittee • OralFluidCommittee 1. MembershipCommittee a. Purpose:Toprovideanorderlyprocessforreviewingapplicationsfor membershipandpromotionwithintheToxicologySectionofthe AmericanAcademyofForensicSciences,andtoproviderecommenda- tionstotheMembershipCommitteeoftheAAFS. b. Membership:TheMembershipCommitteeChairshallbeheldbythe sectionsecretary.Thecommitteeshallbecomprisedofthesection chairandsectionsecretary. c. Function/Procedures: (1)Thecommitteeshallreviewandprocessapplicationsforalllevels ofmembershipintheAAFSToxicologySectionincompliancewith


219

guidelinesofboththeToxicologySectionandtheAmerican AcademyofForensicSciences. (2)Thecommitteeshallreviewandprocessapplicationsforpromotion ofmemberswithintheAAFSToxicologySection,requestsfor Retiredstatus,andapplicationsforreinstatementoflapsed members,incompliancewiththeguidelinesofboththeToxicology SectionandtheAmericanAcademyofForensicSciences. (3)ThecommitteeshallprovideareportattheToxicologySection AnnualBusinessMeetingsummarizingthemembershipstatusof thesection. NOTE:Requirementsformembershipandpromotionaresetforthin Sections2.3.11.and2.6.11.ofthisManual. 2. SteeringCommittee a. Purpose:TheSteeringCommitteeshallsetthegoalsandobjectivesfor thesectionandprovideguidancefortheincomingsectionofficers. b. Membership:TheSteeringCommitteeshallbeappointedbythe sectionsecretary,whoshallserveascommitteechair.Thecommittee membersshallbecomprisedofMembersandFellowsoftheToxicology Section,usuallyincludingtheprogramchairandtheToxicologySection representativeontheBoardofDirectors.Othermembersmayinclude pastsectionchairsandtoxicologysectionmemberswhohaveservedas officersoftheAAFS. c. Function/Procedure: (1)Thecommitteeshallsetthesection’sgoalsandobjectivesforthe upcomingyear. (2)Discussissuesandconcernsofthesectionofficers. (3)Evaluatetheactivitiesandcontinuanceofcommittees. (4)ThecommitteeshallprovideareporttotheToxicologySection membershipattheannualbusinessmeetingofthesection. 3. NominatingCommittee a. Purpose:TheNominatingCommitteeshallprepareaslateofnominees fortheofficesofsectionchairandsectionsecretary.Inaddition,the NominatingCommitteeshallnominateanindividualtotheAwardsand ScholarshipCommitteeand,whenrequired,arepresentativetothe BoardofDirectors(everythree(3)years). b. Membership:ThepastsectionchairwillserveaschairoftheNominating Committee.Thepresentsectionchairshallappointtwo(2)additional MembersorFellowsoftheToxicologySectiontothecommittee. 4. ProgramCommittee a. Purpose:Toorganizeandcoordinatetheactivitiesoftheannual toxicologyprogram,bothscientificandsocial. b. Membership:Theprogramchairisappointedbytheincomingsection chair.Theappointmentistypicallyannouncedduringtheincoming sectionchair’sremarksattheannualmeeting.However,theappoint- mentmaybemadeatanytimeduringthetenureofthenewlyelected


220

sectionchair.Theprogramchairmayselectadditionalmembersto theircommitteeattheirdiscretion: (1)Generally,theprogramchairfromthepreviousyearandthe programchairforthesubsequentyear(ifalreadyappointed) serveonthecommittee. (2)Thesectionchairmayselectaprogramco-chairtoassistinthe coordinationofworkshops. (3)Theprogramchairmayappointmemberstoreviewabstractsfor thescientificprogram. c. Function/Procedures:Toprovidetimelyinformationtothemembers regardingtheupcomingmeeting;toreviewallsubmittedabstracts; andtoperformotherdutiesrelatedtoplanningandorganizingthe ToxicologySectionProgramoftheannualmeeting.Suchdutieswill includeliaisonwithAcademystaffandanysubcommitteesappointed bytheProgramCommittee,asnecessary: (1)Toencouragememberpresentationoforalpapersandposters. (2)Toproposeworkshoptopicsandappointworkshopcoordinators. (3)Toobtainsponsorshipthatmayincludeworkshopfunding,the annuallectureship,breaks,receptions,orothermeetingactivities. (4)Toselectfromthesubmittedabstracts,papersforeitheroralor posterpresentation,baseduponabstractcontentandadherenceto theAbstractGuidelinespromulgatedbyAAFS. (5)Toinviteaguestspeaker(non-Academymember)topresenta speciallectureattheannualmeetingonascientificareaoftimely concern/interesttosectionmembers,andtoobtainfundsto supportthislecture. (6)Toserveasliaisonwithprogramchairsofothersections. (7)Toselectmoderators,assistantmoderators,postersession coordinators,etc. (8)ToassisttheBreakfast/LunchSeminarChairbysuggesting toxicology-relatedtopics. 5. AwardsandScholarshipCommittee a. Purpose:Toestablishandadministeraprocessforthereviewand considerationofToxicologySectionawardnominationsandscholarship applications. b. Membership:TheAwardsandScholarshipCommitteeshallconsistof nine(9)members,witheachmemberservingathree-yearterm.The termsarestaggeredinthree(3)groupsofthree(3)membersto providecontinuity.Inanygivenyear,therewillbethree(3)members completingthelastyearofathree-yearterm,three(3)members servingthesecondyearofathree-yearterm,andthree(3)members startingtoserveathree-yearterm.Three(3)memberswillbereplaced ontheAwardsandScholarshipCommitteeannually.Thechairshall appointtwo(2)members,andone(1)memberisnominatedbythe SectionNominatingCommitteeandappointedafterasuccessfulvote ofthesection.


221

NOTE:RequirementsforAwardsandScholarshipsaresetforthinSection 7.1.4.11.ofthis Manual. c. Function/Procedures:TheAwardsandScholarshipCommitteewill adheretotheoriginalguidelinessetforthbytheAwardsDevelopment CommitteeasapprovedbytheToxicologySectionmembershipin1981 modifiedtoallowawardstobepresentedattheannualAAFSmeeting immediatelyfollowingthecommittee’sdecision. (1)Nominationsandallaccompanyinginformationshouldbesentto thecommitteechairbyAugust1. (2)Eachmemberofthecommitteeshallreceivewrittennotification ofallnomineesandbeprovidedwithcopiesofnomination information.Thecommitteechairshallmakethisnotificationno laterthanAugust15precedingtheAAFSannualmeeting. (3)Everymemberofthecommitteeshallsubmitawrittenvote.Oral votesshallnotbetallied. (4)Allvotesshallbereceivedbythecommitteechairnolaterthan September1precedingtheannualAAFSmeeting (5)Selectionofawardrecipientsshallbemadebymajorityfive(5)vote ofthecommittee. (6)Thecommitteeshalldeterminenomorethanone(1)recipient eachyearinanyawardscategory(Gettler,Harger,Abernathy,Best Poster,orSunshine).TheJuneK.JonesScholarshipisnotlimitedto one(1)nominee.Anominationthatwasunsuccessfulinagiven yearmaybeheldoverforconsiderationinasubsequentyear. (7)Allcommitteemeetingdiscussionsandanywrittenminutes providedtoabsenteemembersareconfidential. (8)Thecommitteechairshallmakewrittennotificationofthe respectiveselection(s)tothesectionchairandtheawardsand ScholarshipCommitteemembersassoonaspossibleafterreceipt ofthevotessothatthedeadlinesforinclusionoftheaward announcements on the Academy Newsfeed and the annual meetingprogramaremet.Theannouncementandawards ceremonytakesplaceattheannualbusinessmeetingofthesection orotherappropriatetimeduringtheannualmeeting. (9)Allawardeesshallberecognizedfortheirachievementswitha commemorativeplaqueandtheirnameswillbeaddedtothe appropriateperpetualplaquemaintainedbythesection.Itisthe responsibilityoftheAwardsandScholarshipCommitteeChair toarrangeforanindividualtopresentawardsatthebusiness meeting. 6. DrugsandDrivingCommittee a. Purpose:ResponsibleforprovidingtheToxicologySectionmembership withinformationconcerningthecurrentstateofresearch, epidemiology,andotherareaspertainingtotheroleofdrugsin impaireddriving.


222

b. Membership:TheToxicologySectionChairandSOFTPresidentshall appointthecommitteechairandco-chairinJanuaryprecedingthe annualAAFSmeeting.Theappointmentwillbeannouncedatthe businessmeeting. c. Thecommitteechairandco-chairshallthenselectthecommittee members.Thetermofofficeforcommitteechairandmembersis three(3)yearsafterwhichtheymaybere-appointed. d. Function/Procedures: (1)Thecommitteewillworktoprovidecurrentinformationtothe ToxicologySectionmembersinthefollowingfive(5)areas,with committeeworkinvolvinganyoneormoreoftheseareasonan annualbasis: •ModerateandassistinorganizingtheScientificSessionduring theannualAAFSconference,ensuringtheSessionfocuseson DrivingUndertheInfluenceofDrugs-relatedpresentations •AnalyticalMethods •Epidemiology •LiteratureSearchandPharmacology •Interpretation •LegalAspects (2)Thecommitteewillproduceanannualreporttobepresentedto themembershipatthesectionbusinessmeeting.Additional interimreportsmaybepresentedtothemembershipviathe Academy Newsfeedoremailblasts. (3)Thecommitteewillinterfacewithotherpeergroups(i.e.,the DrugsandDrivingCommitteesoftheCanadianSocietyofForensic Science(CSFS),theSocietyofForensicToxicologists(SOFT),the CaliforniaAssociationofToxicologists(CAT),andtheNational SafetyCouncil(NSC)). 7. OralFluidCommittee a. Purpose:TheOralFluidCommitteeprovidesscientificallybased informationandresourcesregardingtheutilityoforalfluidanalysis forothertoxicologists,lawenforcements,prosecutors,defense attorneys,andthegeneralpublic. b. Membership:TheToxicologySectionChairandSOFTPresidentshall appointthecommitteechairandvice-chairinJanuaryprecedingthe annualAAFSmeeting.Theappointmentwillbeannouncedatthe businessmeeting. c. Thecommitteechairandvice-chairshallthenselectthecommittee members.Committeemembersmustbeamemberingoodstanding ofAAFSToxicologySectionorSOFT.Thereisnosetnumberof membersforthiscommittee.Committeechairsandmemberswill haveanappointmenttermofthree(3)yearswithouttermlimits. Thechairswillreviewandassessthecontributionsofthecommittee memberspriortoreappointmentforanewterm.Allfullmembers


223

musthavesomedegreeofexpertiseintheanalysisofdrugsinoralf luidforresearch,workplacetesting,forensicand/orclinical applicationsasevidencedbypublications,publicreports,orrelevant presentationsatscientificconferences. d. Function/Procedures: (1)Informationconcerningoralfluidasitrelatestoforensic toxicologyisdisseminatedtothemembershipofAAFSandSOFT inavarietyofways.Thecommitteemaysponsorbothworkshops andplenarysessionsattheannualAAFSandSOFTmeetingson varioustopicsconcerningoralfluid.Thecommitteemaypublisha listofliteraturecitationsandfrequentlyaskedquestionson topicsrelevanttoforensictoxicologyontheSOFTwebsite. (2)Thecommitteewillproduceanannualreporttobepresentedto themembershipatthesectionbusinessmeeting.Additional interimreportsmaybepresentedtothemembershipviathe AcademyNewsfeedoremailblasts. (3)Thecommitteewillinterfacewithotherpeergroups(e.g.,the DrugsandDrivingCommitteeoftheSocietyofForensic Toxicologists(SOFT),theCaliforniaAssociationofToxicologists (CAT),andtheNationalSafetyCouncil(NSC)). B. AdministrativeCommittees(functionatthediscretionofthechair) • HistoryofToxicologyCommittee • PoliciesandProceduresCommittee • StudentAcademyCommittee • ContinuingEducation 1. HistoryofToxicologyCommittee a. Purpose:TodocumentthehistoryofforensictoxicologyinNorth America. b. Membership:Thechairisappointedforaperiodofone(1)year.The chairappointsmemberstoserveonthecommittee.Thechairand committeemembersmaybereappointed. c. Function/Purpose:Toobtainandserveasanarchiveforhistoricaldata pertainingtothefieldofforensictoxicologyanditspractitioners,and tomaintainperpetualplaqueshonoringtheToxicologySectionAward recipients. 2. PoliciesandProceduresCommittee a. Purpose:TomaintaintheToxicology Section Policies and Procedures Manual. b. Membership:Thecommitteechairisappointedbythesectionchair foraperiodofone(1)year.Thecommitteechairappointsmembersto serveonthecommittee.Thecommitteechairandcommitteemembers maybere-appointed. c. Function/Procedure:Reviewsectionpoliciesandproceduresand recommendtothesectionchairchangestothePolicies and Procedures Manual toaccommodaterevisedandnewsectionpractices.


224

3. StudentAcademyCommittee a. Purpose:Topromoteinterestinthefieldofforensictoxicologyamong highschoolandcollegestudents. b. Membership:One(1)facultymemberisrecommendedbythesection chairandappointedbytheStudentAcademyChairforone(1)year. Appointmentsmayberenewed. c. Function/Procedure:TheStudentAcademyisheldeachyearonthe daybeforethemeetingatthesiteoftheAAFSannualmeeting.The Academysendsinvitationstoareahighschools,juniorcolleges,etc. Attendeesincludetopsciencestudentsfromeachschool. (1)Eachfacultymemberisresponsibleforapresentationofhisorher section’sarea.Thepresentationshouldincludeadefinitionofthe field,descriptionofwork,jobsavailable,andqualificationsrequired (personal,educational).Thesamepresentationisgenerallygiven eachyearduetothepresenceofanentirelydifferentaudience.Itis importanttousethepresentationtoeffectivelyreachhighschool andcollege-agestudents. (2)TheStudentAcademyfacultyandStudentAcademyChair correspondbymailduringtheyearandmeetthenightbefore theStudentAcademytocoordinatepresentationsandgoals. 4. ContinuingEducationCommittee a. Purpose:TorepresenttheToxicologySectionattheAAFSContinuing EducationCommitteeMeeting.Thecommitteeassignscreditfor continuingeducationforspecificprofessionalgroups. b. Function/Procedure:Reviewcontinuingeducationprogramsforcredit. ThecommitteemeetsannuallyattheAAFSmeeting. C. AdHocCommittees(createdbythesectionchairforaperiodofone(1)year, butmaycontinueafterone(1)yearatthediscretionofthesectionchair.) 1. Purpose:Adhoccommitteesareformedbythesectionchairforaperiod ofone(1)year. 2. Function/Procedure: a. Thesectionchairwillappointthecommitteechairforaperiodof one(1)year. b. Determinationofthecontinuanceofadhoccommitteesismadeduring discussionattheSteeringCommitteemeeting. c. Areportoftheactivitiesoftheadhoccommitteesisgivenbyeach committeechairduringtheannualmeeting.

III. LIAISONACTIVITIES A. AmericanBoardofForensicToxicology 1. Purpose:TocertifyForensicToxicologistsasFellowsandDiplomatesof theAmericanBoardofForensicToxicology(ABFT)followingthereview ofcandidates’education,training,experience,andreferences,and subsequentsuccessfulcompletionofaqualifyingexamination.ABFTalso servestoaccreditlaboratoriesbaseduponcompliancewithprofessional standardsasassessedbypeerreview,includinganonsiteinspectionand successfulachievementinproficiencytestingprograms.


225

2. Membership:TheBoard’scompositionisdeterminedbytheABFT. 3. Function/Procedure: a. Fellows:Individualsactivelyengagedinthepracticeofforensic toxicologywithaqualifyingdoctoraldegree,three(3)yearspost- doctoralexperienceinforensictoxicology,andlettersofrecom- mendationmayapplytotakethequalifyingexamination. b. Diplomates:Individualsactivelyengagedinthepracticeofforensic toxicologywithaqualifyingbachelor’sdegree,three(3)yearsof post-bachelor’sexperienceinforensictoxicology,forensicalcohol toxicology,orforensicdrugtoxicologyandlettersofrecommendation mayapplytotakethequalifyingexaminations. c. LaboratoryAccreditation:Participatinglaboratoriesmustbeactively engagedinthepracticeofeitherpostmortemorhumanperformance (DUID)toxicologytoincludeatleastthedetection,identification,and quantificationofalcoholandotherdrugsinbiologicalspecimens. Laboratoriesmustsubmittoanon-siteinspectioneverytwo(2)years, withannualself-evaluations.Inaddition,alcoholandnon-alcohol proficiencytestingisrequired. NOTE:TheABFTadministersanexaminationtoqualifiedindividualstwicea yearinconjunctionwiththeannualAAFSandSOFTmeetingsandatother timesandvenuesuponspecialarrangement.

APPENDIX A: AdditionalCommentsRegardingMeetingRegistrationFeeWaivers • Thesectionmaygrantforeachmeetingtherighttohaveregistrationfeeswaived fortwo(2)non-memberswhoaretomakeapresentationattheregularscientific sessions. • Thepurposeofthewaiveristoattractnon-memberswhowouldotherwisehave difficultypayingtheregistrationfeetoattendthespecifiedmeeting. • Typically,thiswaiverwouldbeofferedtoattractnon-memberspeakersona particulartopicofinterestorforotherworthyandjustifiablereasons. • Thesameindividualcouldnotreceivethiswaivermorethanonceeveryfive(5) years. • Thesectionchairordesigneewillgrantwaiver(s). • Implementation:Waiverrequest(s)willbesubmittedbythesectionchairor designeetotheAcademynolaterthanJanuary1priortothemeeting.

GuidelinesforPosterPresentations Format Allposterpanelsshouldbeprintedwithalaserorhigh-qualityprinter. GuidelinesforOralPresentations Format Keeptheslidesunclutteredandeasytoread.Useafontsizeof44forthetitles and24forthebodyoftheslide.Makesurethecolorofyourletterscontrasts wellwiththebackgroundyouhavechosen.