police personnel and records managementedited

8/12/2019 Police Personnel and Records Managementedited

1/19

Page 1of 19

BICOL COLLEGE

College of Criminology

SUBJECT-1 LAW ENFORCEMENT AMINISTRATION

!OLICE !ERSONNEL AN RECORS MANAGEMENT

PERSONNEL MANAGEMENT

T"e Are# of $%m#n Re&o%r'e M#n#gemen(

Efficient management of human resources in any organization can spell the difference et!een its

success and failure to attain its o"ecti#es or goals$

The need for a more efficient management of human resources is #ery demanding today$ %n it is the

success of e#ery organization for it to o#ercome the demands in human response rought aout y the

follo!ing factors& stiffer competition in usiness'

rapid changes in technological( competiti#e( and economic en#ironments' the e)pletion of technical and

managerial *no!ledge' spiraling !age and enefits costs' increasingly comple) go#ernment inter#ention in

running the usiness through la!s and regulations' the gro!ing strength of laor unions and the felt need in

many usinesses to find etter !ays to manage rapidly changing tas*s in#ol#ing the coordination of many

di#erse specializations$

The human resource management approaches that e)ecuti#e use differs ecause of e)ternal and

internal en#ironment an organization has to contend !ith$ T!o e)tremes approaches to human resourcemanagement e)ecuti#e employ are& e)ploitation( manipulation or ta*ing ad#antage of employees in order to

ma)imize return on in#estment in people' and pro#iding the highest form of enefit a company can offer its

employees$ %n the latter approach( the organization uses a systematic( organized approach to guarantee

opportunities for the full use of the talents and potentials of its personnel$ %t offers the employees an

opportunity to achie#e appropriate return on his or her in#estment of time and effort through greater economic

and personal re!ards$ The organization enefit since it is ale to achie#e its production( sales and profit goals$

All managerial employees of an organization are in#ol#ed in managing personnel$ +uman resource

management is a line management responsiility$ Efficient management of employees is the tas* of all

managers e#en if this is not their primary duty( function( or responsiility$

F%n'(ion %n)er !er&onnel M#n#gemen(

Operati#e ,unctions of Police Personnel

The primary function of Personnel -epartment is commonly Personnel Operati#e ,unctions$ These are

the follo!ing&

.$ Police Personnel planning / is a study of the laor supply of "os( !hich are composed !ith the

demands for employees in an organization to determine future personnel re0uirements( !hich either increase

or decrease$ %f there is an e)pected shortage of personnel the organization may decide to train and de#elop

present employees and1or recruit from outside sources$

2$ Police Recruitment 3 is the process of encouraging police applicant from outside an organization to

see* employment in an organization$ The process of recruitment consists of de#eloping a recruitment plan(

recruitment strategy formulation "o applicants search( screening of 0ualified applicants( and maintaining a

!aiting list of 0ualified applicants$

4$ Police Selections 5screening6 3 is the process of determining the most 0ualified police applicant for a

gi#en position in the police organization$

7$ Police Placement3 is the process of ma*ing police officers ad"usted and *no!ledgeale in a ne! "o

and or !or*ing en#ironment$

8$ Police Training and -e#elopment / refers to any method used to impro#e the attitude( *no!ledge(

and s*ill or eha#ior pattern of an employee for ade0uate performance of a gi#en "o$ %t is a day3to3day( year


2/19

Page 2of 19

round tas*$ All police officers on a ne! position undergo a learning process gi#en a formal training or not$

Learning is made easier for officers !hen the organization pro#ides formal training and de#elopment$ %t

reduces unnecessary !aste of time( materials( man hours and e0uipment$

9$ Police Appraisal or Performance Rating 3 performance rating is the e#aluation of the traits( eha#ior

and effecti#eness of a police officer on the "o as determined y !or* standards$ %t is "udgmental if it is made a

tool in decision3 ma*ing for promotion( transfer( pay increase( termination or disciplinary actions against policeofficers$ %t is de#elopmental in purpose !hen the e#aluation is used to facilitate officer:s impro#ement in

performance or used to impro#e recruitment( selection( training and de#elopment of personnel$

;$ Police -ES


3/19

Page 3of 19

to *no! that type of employment( it is necessary to analyze the duties and responsiility of the class of

positions for !hich applicants are eing sought in order to determine !hat 0ualifications are needed$

BAL%,%


4/19

Page 4of 19

;$ Eye&

The applicant must e free from color lindness( and e ale to read !ith each eye separately standard

test type at a distance of t!enty feet$ Loss of either eye( chronic inflammation of the lids or permanent

anormalities of either eye must e re"ected( 2D12D or 2D14D in one eye( !ith inocular #ision of 2D14D$

T+E SELE


5/19

Page 5of 19

So long as policemen indulge in the petty graft or a handout' so long as they are unale to control their

o!n emotions' so long as they arouse resentment in the persons !ith !hom they deal'' and so long as the

le#el of intelligence in many is elo! a#erage' professionalization of police ser#ice and the de#elopment of

pulic respect and friendliness !ill e unli*ely$

On Sele'(ion !ro'e)%re&

The purpose of the selection process is to secure these candidates !ho ha#e the highest potential for

de#eloping into good policemen$ The process in#ol#es t!o asic functions$ The first function is to measure

each candidate:s 0ualifications against !hose ideal 0ualification that are estalished chiefly through "o

analysis$ The second function( ecause of the comparati#e nature of the merit system( is to ran* the

candidates relati#ely on the asis of their 0ualifications$

T"e S'reening !ro'e)%re&

Preliminary %nter#ie! 3 the applicant shall e inter#ie!ed personally y the personnel officer$ %f the

applicant 0ualifies !ith respect to the re0uirements of citizenship( education and age( he shall e re0uired to

present the follo!ing&

Letter of application if none has een sumittedAn information sheetA copy of his picture 5passport size6>irth


6/19

Page 6of 19

W#i5er for A,,oin(men(

?ai#ers for initial appointment to the police ser#ice shall e go#erned y Section .8 of Repulic Act

@88.( %RR$

A,,oin(men( +y L#(er#l En(ry

%n general( all original appointments of


7/19


8/19


9/19

Page 9of 19

%nstructors of police training should e 0ualified in at least fi#e particulars( as follo!s&

Ino!ledgeale of the "o ased upon successful e)perience

Sufficient general education to meet instructional demands$

Aility to apply !ell training methods in instructional !or*$

Such personal characteristics are as important for instructors$

Employment states la! enforcement officers or other satisfactory official status$

?or*ing conditions affecting the training program should e sufficiently fa#orale to ma*e it possile to

do a satisfactory "o$ Some of the more important conditions( !hich can e #aried !idely to meet local

conditions( include&

Time schedules& times of day( length of periods$

,re0uency of class meeting$


10/19

Page 10of 19

T"e !N! Fiel) Tr#ining/ is the process y !hich an indi#idual police officer !ho is recruited into the ser#ice

recei#es formal instruction on the "o for special and defined purposes and performs actual "o functions !ith

periodic appraisal on his performance and progress$

Bnder R$A @88.( all uniformed memers of the PNP shall undergo a field training program in#ol#ing actual

e)perience and assignment in patrol( traffic and in#estigation as a re0uirement for permanency of their

appointment$ The program shall e for t!el#e

5.26 Months inclusi#e of the >asic Recruit Training


11/19

Page 11of 19

reach of %nternal -iscipline

>reach of internal discipline refers to any offense committed y a memer of the PNP affecting order

and discipline !ithin the police organization$ 5Section 88( RA @88.3 %RR6

An e)ample of this is a minor offense !hich shall refer to any act or omission not in#ol#ing moral

turpitude( ut affecting the internal discipline of the PNP( and shall include( ut shall not e limited to&

.$ Simple misconduct or negligence'

2$ %nsuordination'

4$ ,re0uent asences and tardiness'

7$ +aitual drun*enness' and

8$ Gamling prohiited y la!

W"#( i& ("e r%le in )e#ling 6i(" +re#'" of in(ern#l )i&'i,line

%n dealing !ith reach of internal discipline( including minor offenses( committed y any memer( the

duly designated super#isor or e0ui#alent officer of the PNP shall after due notice and summary hearing(e)ercise disciplinary po!ers as follo!s&

a$


12/19


13/19

Page 13of 19

W"#( #re ("e i&'i,lin#ry A,,ell#(e Bo#r)& of ("e NA!OLCOMThe formal administrati#e disciplinary appellate machinery of the oard 5NA>6 and the Regional Appellate >oards 5RA>s6$The NA> shall e composed of the four 576 regular oard shall consider appeals from decisions of the may conduct its hearing or sessions in Metropolitan Manila or any part of the country as it

may deem necessary$There shall e at least one 5.6 RA> in e#ery administrati#e region in the country to e composed of a

senior officer of the regional office of the


14/19

Page 14of 19

a$ Senior %nspector ran*5.6


15/19

Page 15of 19

2D$ Medalya ng Pagliling*od sa isayas 5isayas


16/19

Page 16of 19

-eputy


17/19

Page 17of 19

?ith the %ndustrial Re#olution( the rapid mo#ements in production technology( the introduction of the

factory system( and the changes in forms of usiness o!nership( firms gro! in size and scope of operations$


18/19

Page 18of 19

8$ Retention of unnecessary records$

9$ No plans for retention of needed records$

Proper records management pro#ides information( instantaneously and streamlines the operations of

any organization$ The information contained in the filed records is the lifelood of any office$ The person !ho is

responsile for the orderly arrangement and control of those records has one of the most responsile positionsin any offices$

RE


19/19

Page 19of 19

$C$

police personnel and records managementedited

Documents