PO_DEFINE

Page 1

PURCHASE ORDER (PO)

TO DO BOTH D BLOCK AND UNBLOCK FOR PR USE T.CODE ME22N WHERE U WIL FIND THE BLOCK(LOCK) AND UNBLOCK(UNLOCK) ICON JEST BESIDE THE DELETE (DUSTBIN) ICON.

A purchase order is a formal request or instruction from a purchasing organization to a vendor or a plant to supply or provide a certain quantity of goods or services at or by a certain point in time

Path to Create Purchase Order: Logistics => Materials Management => Purchasing => Purchase Order => Create

TRANSACTION CODE To CREATE: ME21N : To CHANGE: ME22N : To DISPLAY: ME23N

To Lock PO : - Please use T-code ME22N - Click on line item which you want to delete then click on Delete Button. Otherwise Enter T-code ME22N and then go to Item Level than click on "Closed" check box button.

To Release PO:: - For Release purchase requesition enter T-code ME23N than go to item level --> Release Strategy --> Click on Release Button.

PO_DEFINE

Page 2

PURCHASE ORDER (PO)

TO DO BOTH D BLOCK AND UNBLOCK FOR PR USE T.CODE ME22N WHERE U WIL FIND THE BLOCK(LOCK) AND UNBLOCK(UNLOCK) ICON JEST BESIDE THE DELETE (DUSTBIN) ICON.

A purchase order is a formal request or instruction from a purchasing organization to a vendor or a plant to supply or provide a certain quantity of goods or services at or by a certain point in time

=> Purchasing => Purchase Order => Create

: To CHANGE: ME22N : To DISPLAY: ME23N

. Otherwise Enter T-code ME22N and then go to Item Level than click on "Closed" check

than go to item level --> Release Strategy --> Click on Release Button.

Screen Field Name

Header

Order Type

Vendor

Date

Purch.Org

Purch.Grp

Co.Code

Account Assgnmt. Cat.

Item category

Material

Quantity

Plant

Vendor Mat.No.

Item Overview

Item Details

Info Update

Delivery Date

Scheduled Qty

Shipping Instruction

Stock Type

Rem.Shelf Life

QA Control Key

GR Proc.Time

Incoterms(Part1)

Item Details

Statistical Delivery Date

incoterms(Part2)

Latest GR Date

Goods Receipt

GR non-valuated

Delivery Completed

GR-Based IV

Tax Code

Item Details

Confirmation Control Key

Order Acknowledgement No.

Estimated Price

Item Details

Acknowledgement Reqd.

Description

Date on Which the Purchasing Document Created.

Order types are defined at client level. Identifier allowing differentiation between the different kinds of Requisition and Purchase Order in the SAP system.

Number and name of the vendor (external Supplier) or supplying plant from which the materials are to be procured.

The Purchasing Organization is an organizational unit within Logistics. Almost all business transactions related to procurement are carried out in a purchasing organization.

Key for a buyer or a group of buyers, who is/are responsible for certain purchasing activities

A company is an organizational unit in Accounting which represents a business organization according to the requirements of commercial law in a particular country.It is the smallest organizational unit for which individual financial statements are created according to the relevant legal requirements. A company can include one or more company codes .The Company Code is an organizational unit within financial accounting

Quantity ordered by the buyer, to be supplied by the vendor.

The account assignment category determines which account assignment data (e.g. cost center, account number, etc.) is required for the item..Account where costs are allocated for a service.

Key defining how the procurement of a material or service item is controlled. The item category determines whether the material defined in a purchase order item:1. Requires a material number2. Requires an account assignment3. Is to be managed as a stock item4. Requires a goods receipt (GR) and/or an invoice receipt (IR)All the information your company needs to manage a material is stored in a data record in the material master, sorted by various different criteria. You can enter and change most of the data in a material master record yourself.

Plant is an organizational unit within a company where activities take place.Plant in which you produce or for which you wish to procure materials or services.

Material number used by the vendor.In most cases, the vendor uses a different number for the material than the one used in this system. The vendor's material number can therefore also be quoted in a Purchase Order for identification purposes.

Determines whether the prices and conditions of this purchase order item are suggested in future PO items.

Date on which the goods are to be delivered or the service is to be performed.

Partial quantity of a run schedule header with product cost collector; run schedule quantities represent the quantities that are to be manufactured in a certain period. Quantity to be delivered by the vendor in respect of this schedule line.Date for the calculation of the delivery time.Calculation of the delivery time is an element in the determination of a Vendor's adherence to delivery dates (that is, the vendor's delivery timeliness, or on-time delivery performance) in MM Vendor Evaluation.

Specifies the packaging and shipping instructions issued to the vendor.

Specifies the stock to which the material is posted upon Goods Receipt (or from which it is posted upon Goods Issue).

Minimum amount of time for which the material must keep upon goods receipt for the goods receipt to be accepted by the system.Key that controls the quality inspection process for the material within the QM system.Number of workdays required after receiving the material for inspection and placement into storage.Commonly-used trading terms that comply with the standards established by the International Chamber of Commerce (ICC).

Additional information for the primary Incoterm.

This is the latest acceptable date for goods receipt (GR).

Indicates that the item is to be regarded as closed.

Goods Receipt Indicator Specifies whether the item involves a Goods Receipt.

Goods Receipt, Non-Valuated.Specifies that the Goods Receipt for this item is not to be valuated.

Indicator specifying that provision has been made for goods receipt based Invoice Verification for a purchase order item or invoice item.The tax code represents a tax category which must be taken into consideration when making a tax return to the tax authorities.

Determines which confirmation categories are expected for a PO item (e.g. order acknowledgment, Shipping Notification.Enter the key containing the confirmation categories agreed with the vendor.

Number of the vendor's order acknowledgment.If you work exclusively with order acknowledgments and the vendor sends you one, enter an identifier defined within your firm (e.g. number assigned to incoming mail or date of receipt).

Indicates that this net price is merely an estimated price.

Determines whether the purchasing document ( purchase order, outline purchase agreement, etc.) is to be acknowledged by the vendor.To make sure that the vendor has actually received your purchase order, you can get the former to send you an acknowledgment.If you have arranged for the vendor to do this, the system will send out a message urging submission of an acknowledgment (acknowledgment expediter) if you have not received the latter by a certain date.

PreValidations Required Table

Mandatory T161

Mandatory NIL

Mandatory NIL

Mandatory T024E

Mandatory T001

Mandatory T001

1. MENU PATH: SPRO IMG MATERIAL MANAGEMENT → → →PURCHASING PURCHASE ORDER DEFINE DOCUMENT → →TYPES.2. It differentiates the documents types and selected from Drop Down List. 3. The Document Type contains maximum 4 Alpha and Special Characters. 4. The order type controls the Number assignment for a purchase order, for example, and determines which fields you must maintain.5. It Defines Under the T.code OMEC must exist in the system and its a Mandatoy Feild.

1.If you enter parts of the vendor name or the number, the system will search for the associated vendor. 2. Either it is copied from existing and as well as can also be created by the user. 3. It defines under the T.Code XK01 must exist is in the System and its a Mandatory Feild.1. Date PO created (defaults to today s date).... ‟2. Date Format should be YYYY/MM/DD. 3. Must Exist & Mandatory.1.The purchasing organization represents the procuring unit in a legal sense. The way in which you assign purchasing organizations to company codes and plants determines the procurement method.2. Purchasing organizations in the R/3 System help structure procurement (external organization). A purchasing organization is assigned one or more plants for which it has direct responsibility for procurement.3. It contains 4 Characters and predefined by the User and selected from drop dowm List. 4. It Defines Under the T.Code OX08 must exist and Mandatory.1.Internally the Purchasing Group is Responsible for the Procurement of a Material or a class of material.2.Externally,it is the medium through which contacts with the vendor are maintained.3. It contains 3 Characters and predefined by the User and selected from drop dowm List. 4. It Defines Under the T.Code OME4. 5. Must Exist & Mandatory.

1)Company code must exist in the system(OX02). 2)Company code is must assigned to company(OX16). 3)Number range must created for the specific company code(AS08).

Optional T163K

Optional NIL

Mandatory MARA

Mandatory NIL

Mandatory NIL

Optional NIL

1.Specifies whether accounting for an item is to be effected Via an Auxiliary Account (such as Cost Center)2. It is Single Digit alpha Charachter and Predefined (Seeled Value).3. Either Entered are selected from Drop Downn List.4.The account assignment category determines which account assignment data (such as cost center, account number and so on) is necessary for the item. 5. It Defines Under T.Code OME9. 6. It Should be Exist in the system.1.The item category determines the field selection and whether any additional data screens are shown.2. It is Single Digit alpha Charachter and Predefined (Seeled Value).3. Either Entered are selected from Drop Down List. 4. It Should be Exist in the system. 5. It Defines Under T.Code OMG0.1. Enter a material number if you want to order a material with a material master record.2. Material Number is either created by the User otherwise generated internally. So Possibilities of Internal n External.3. The Length of the Material is 18 Charachter in Numericals. 4. It Should be Exist in the system and a Mandatory Feild. 5. It Defines Under the T.Code MM01 and the Description of the Material Defined Under T.Code MM60.1.The order quantity relates to the Order Unit. 2.Enter the quantity to be ordered in the unit of measure. 3. Its a Manual Entry and a Mandatory Feild.1.Plant is represent as maximum 4 digit alphanumeric. 2.Plant must exist on the system. 3.Special character are allowed to create. 4. It Defines Under the T.Code OX10. 5. Must Exist & Mandatory.1.The vendor uses a different number for the material than the one used in this system. 2.The vendor's material number can therefore also be quoted in a Purchase Order for identification purposes. 3. Its a Manual Entry and Not Mandatory.

Optional NIL

Mandatory NIL

Optional NIL

Optional NIL

Optional T027A

Optional NIL

Optional NIL

Optional NIL

Optional NIL

Mandatory TINC

1.If just one info record (with or without plant) exists, it is updated..2. If no info record exists and "plant condition requirement" was specified in Customizing, an info record with plant is created. Otherwise, an info record without plant is created..3. If two info records exist (that is, one info record with plant and one without plant) the info record with plant is updated.4. You can specify that prices and conditions in purchasing info records are only allowed at plant level in the Purchasing.5. It is an Indicator and a Manual entry.

1. The delivery date contains information on delivery on which date materials to be Supplied. 2. Date Format should be YYYY/MM/DD. 3. Must Exist & Mandatory.1. This quantity is referred to by Goods Receiving and Invoice Verification for checking purposes. 2. Its a Manual Entry and a Mandatory Feild.

1. The system inserts the delivery date into this field in the following cases.2.You do not enter a statistical delivery date.3. You change the delivery date, have not entered a statistical delivery date, and the PO or scheduling agreement delivery schedule has not yet been transmitted to the vendor.4. Date Format should be YYYY/MM/DD. 5. Must Exist & Mandatory.1. Enter the key for the relevant shipping instructions.2. Its predefined from drop down list.3. It Defines Under the T.Code OMEK1. If the material is subject to quality inspection, a goods receipt is posted to stock in Quality Inspection.2. Its Predefined from Drop Down List and defines under T.Code SPRO(0005).1. The period (day, week, month, year) depends on the entry in the Period indicator field.2. Its a Manual Entry and not Mandatory.

1.Its Predefined the different Quality Inspection Process.2. It must exist in System and not Mandatory.1. Goods Receipt Processing Time in Days2. Its a Manual Entry and not Mandatory.

1. Incoterms specify certain internationally recognized procedures that the shipper and the receiving party must follow for the shipping transaction to be successfully completed.2. It must exist in System and Mandatory.3. It Defines under T.Code OVSG

Optional NIL

Mandatory NIL

Mandatory NIL

Optional NIL

Optional NIL

Optional NIL

Mandatory T007A

Optional T163L

Optional NIL

1. If the primary Incoterm is, for example, FOB ("Free on Board"), then the second field provides details of the port from which the delivery leaves (for example, "FOB Boston").2. Its a Manual Entry and not Mandatory.

1.If goods are received after this date, you will receive either a warning message or an error message, depending on the system setting. 2.If you receive an error message, you will not be able to post the GR. 3. Date Format should be YYYY/MM/DD. 4. Must Exist & Mandatory.1.If the indicator is set, the order item is relevant to inventory management. 2.The indicator is set during the creation of the order if the order is settled in respect of a material or a sales order item.3. Its an Indicator and Mandatory.1.Set the indicator if goods receipts involving this material are not to be valuated.2.The valuation of the purchase order item will then take place at the time of invoice verification.3.This indicator must be set in the case of multiple Account assignment.4. Its an Indicator and not Mandatory.1. Its the Indicator of delivery Completed2. Its an Indicator and not Mandatory.1. Indicator: GR-Based Invoice Verification.2. Its an Indicator and not Mandatory.

1.Tax Codes are unique per country. 2.The tax rate calculation rules and further features are stored in a table for each tax code.3.For tax-exempt or non-taxable transactions, you should use tax codes with a 0 percentage rate if the corresponding transactions are to be displayed in the tax returns.4. Its an Indicator and Mandatory.

1. If you enter a key and select Acknowl. reqd, you can have messages issued to vendors urging them to submit overdue order acknowledgments (acknowledgment expediters). 2. Other confirmation categories cannot be expedited in this way.3. Its Predefined and not a Mandatory.

1.If you work with several confirmation categories and a confirmation control key, you enter the confirmation data in the confirmation overview.2.This field is then for information only.3. Its a Manual Entry and not Mandatory.

Optional NIL

Optional NIL

1.If you have entered the confirmation key and the acknowledgment has arrived, enter the date, quantity etc. confirmed by the vendor in the table. In this case, the Order acknowl. field is for information only, and is not evaluated by the system with regard to the issue of expediters. 2.If you enter a key and select Acknowl. reqd, you can have messages issued to vendors urging them to submit overdue order acknowledgments (acknowledgment expediters). Other confirmation categories cannot be expedited in this way.3. Its an Indicator and not a Mandatory.1.If you do not know the exact net price of a Material, you can indicate that the price is an estimated price. 2.In consequence, a greater price variance is tolerated during Invoice Verification than would be the case in the event of an exact net price.3. Its an Indicator and not a Mandatory.

Feild Character Length

BSART CHAR 4

SUPERFIELD CHAR 51

BEDAT DATS 8

EKORG CHAR 4

BUKRS CHAR 4

BUKRS CHAR 4

KNTTP CHAR 1

EPSTP CHAR 1

MATNR CHAR 18

MENGE QUAN 18

MEPO_EWERK CHAR 30

IDNLF CHAR 35

INFUP CHAR 1

EEIND CHAR 10

ETMEN QUAN 13

SLFDT DATS 8

EVERS CHAR 2

INSMK CHAR 1

MHDRZ DEC 4

SSQSS CHAR 8

WEBAZ DEC 3

INCO1 CHAR 3

INCO2 CHAR 28

LEWED DATS 8

WEPOS CHAR 1

WEUNB CHAR 1

ELIKZ CHAR 1

WEBRE CHAR 1

MWSKZ CHAR 2

BSTAE CHAR 4

LABNR CHAR 20

KZABS CHAR 1

SCHPR CHAR 1