PRINCESS NOURA BINT ABDUL RAHMAN UNIVERSITY

PREPARATORY YEAR

SECOND SEMESTER (2012 – 2013 / 1433 – 1434)

Computer skills (CMP-001)MODULE : 3

MS WORD

Prepared by:

Ms. Saleha Ziauddin

Ms. Mazna Khan

Ms. Lamis Hasbawi

Ms. Abeer Helwa

CMP 001 1 2nd Semester (2012-2013)

Approved by:

Ms. Azra Jabeen(Director of Computer Skills Department)

Microsoft Word Syllabus2nd Semester ( 2012-2013 / 1433-1434)

Book: Introduction to the Computers & Internet

Chapter: 4

CMP 001 2 2nd Semester (2012-2013)

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Topics Page number Exceptions

1. Open the Program, Close it, and Exit a Document

Writing a text and moving in it, and selecting it

Close the word program Close Current File

179:182 __

1. Select a Text or Part of a Text Select a text or part of a text (Refer

Handout) Edit a Text Delete Text (Refer Handout) Saving the document

183:187 __

2. Formatting Texts Style and size of font Text Alignment Font and Color To change the direction of writing and

the language

188:193 __

3. Open Document, create New Document, And Change Between two paragraphs

Open the Document Open a new document Copy, Cut and paste a text

194:197 __

4. Find Replace and Delete Formatting: Copy, Cut, Paste a Text

Undo and Redo198:201 __

5. View Types, View and Hidden Tool Bars Changing the view type View or Hide Tool Bars Zoom in or Zoom out the Size of a

Page

202:206Document mapThumpsPage: 204

6. Header; Footer Header and Footer Help

207:210 __

7. Insert Breaks, Symbols, Footnotes Insert break pages Insert a symbol

211:212 Insert FootnotesPage : 213

8. Insert a picture, Clip Art and Format them Insert a picture from file (+ Clip Art)

Note: change the picture size only. (Refer Handout) 216

Formatting the picture or Clip ArtInsert AutoShapesPages: (217:221)

9. Insert Word art, Organization Chart/Diagram and Format them

Insert WordArt223

To insert an org. chartInsert a DiagramPages: (224:226)

10. The Movement Between Documents ( Cutting, copying , Printing and Setting Objects)

Print and settings. Preview before printing Printing

228:232

First paragraph (P:228)Cutting or Copying A textCopying or Cutting ObjectsDelete Graphic Objects

11. Insert comment Formatting a paragraph (Refer

Handout) Line spacing Copy Format

235 :237 Insert Comment Pg 234 is not included.

12. Formatting A Paragraph Tab Space

MS WORD VocabularyBold غامقZoom تصغير/ تكبيرItalic مائل

Underline تحت سطر وضعالنص

Justify ضبطText Alignment النص محاذاة

Font Type الخط نوعFont Size الخط حجم

Paragraph فقرةUndo تراجعRedo تكرار

Replace استبدالText Formatting النص تنسيق

View Type العرض طريقةHeader الرأسFooter التذييل

Page Break صفحات فاصلSymbol رمزMargins الهوامش

Page Orientation الصفحة اتجاهPortrait عمودي

Landscape أفقيPrint Preview الطباعة قبل معاينةIndentation بادئة مسافة

First Line Indent السطر قبل مسافةالأول

Hanging Indent معلقة بادئة مسافةLine Spacing الأسطر تباعدCopy Format التنسيق نسخ

Border إطارBulleted List نقطي تعداد

Numbered List رقمي تعدادDrop cap استهلالي حرفShadow تظليل

Superscript مرتفع نصSubscript منخفص نص

Change Case الأحرف حالة تغييرSpelling Check الإملائي التدقيق

Table الجدولColumn عمود

Row صفCell خلية

Merging Cells الخلايا دمجSplitting Cells الخلايا تقسيم

Width عرضHeight ارتفاع

Parts of MS Word 2007 Window:

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Ribbon

Menu bar

Title bar

Quick Access toolbar

Office

Scroll barsStatus bar/Information bar

Microsoft Word 2007

Is an application used to perform specific tasks such as; write and format texts, insert tables and pictures. It can be saved in different formats text, template or rich.

Selecting Text

To format or edit text you must first select it. This can be done by using the mouse, keyboard and ribbon bar.

To select text using the mouse:

1. Place the cursor in front of the text to be selected.2. Hold down the mouse and drag over the text.3. Release the mouse button when you have selected all the required text.

To remove the selection do the following:

Click away from the selected area.

Other selection methods using the mouseA word Place the cursor before, after or within the word to be selected then Double click.A line Move the cursor (which becomes an arrow) to the left margin and click the mouse

button.A sentence Place the cursor to the left of the sentence ,click the mouse button. Holding down

the mouse button drag to the right untill the sentence is highlighted. A paragraph Place the cursor anywhere in the paragraph, then triple click anywhere in the

paragraph.Whole document Move the cursor to the left of the paragraph then triple-click.

To select a whole document using keyboard - press CTRL + A.

To select from Ribbon Bar:

To select the whole document, go to Editing Group in the Home Tab then click on the Select Arrow, then “Select All”.

Deleting Text

Press the Delete key on the keyboard to delete characters to the right of the cursor. Press Backspace to delete charaters to the left of the cursor. To delete text, select the text first then pess on Delete key.

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Bullets and Numbering

Bullets Numbering

To apply bullets and numbering to a list

Select the text which you want to apply bullets or numbering. From the Home tab, in the Paraghraph group, click on bullets or numbering to enter

standard bullets or numbering. Click on the arrow to choose different bullet or numbering styles.

Paragraph Formatting

Paragraph formatting changes the position and appearance of paragraphs of text. You can make changes to alignment, indent paragraphs, or adjust line spacing.

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Indenting

To indent and line up lists of text or paragraphs in a document, press the Tab key on the keyboard. Do not use the Space bar as this will not line up the text correctly.

To change the Indent of the first paragraph, select the paragraph you want to adjust and go to Page Layout Tab.

On the “Paragraph” dialog box, change the Left Indent to 1”.

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To make “First Line” or “Hanging” Indent, open the Paragraph dialog box.

Select the first paragraph and change the indentation special to “First Line” by 0.5”

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To Change the Indentation special to “Hanging” by 0.5”

Paragraph Spacing

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To Apply 30 pt spacing after the first paragraph, select the first paragraph and change the number in “After” spacing.

To Apply 42 pt spacing before the second paragraph, select the second paragraph and change the number in “Before” spacing.

Picture Formatting

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To Insert picture from the computer, go to Insert Tab then click on Picture Dialog box.

To Change the Size of the picture, Right click on the picture or go to the “Size” dialog box in the Format Tab

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Before Changing the Height and Width of the picture, Uncheck the options of “Lock Aspect Ratio” and “Relative to original picture size” in the Size

dialog box.

Clip Art Formatting

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When the value of the height and width is

specified in Inch (”) and cm, the value must be

entered in the same unit that your computer

setting has. You will not get full marks if you

enter the specified value in Inch (”) instead of cm.

To enter Clip Art in the document, go to Insert Tab than click on the Clip Art Button.

When searching for an object, make sure the option “Everywhere” is checked.

This will allow Microsoft Office to search for the Clip Art everywhere in the collections and on the internet.

Table Properties

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Insert a table with 4 rows and 4 columns as shown below

Student ID Name Age Number123 Hessah 18 657-9975145 Nourah 17 698-2451175 Amal 19 632-7632

To select the table you are working on or to select a specific row or column

Insert a new Column on Right after the column “Age”

e

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Insert a new row after the 2 nd Row and enter information shown below.

156 Aisha 18 689-7233

Change the Row Height to 1”(2.54 cm) and Column Width to 1.2”(3.05 cm)

Change the Alignment of the text inside the table to be “Center Aligned”

Merge the cells of the last column to make it into one cell

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Delete the last column

Apply Shading of Red color to the 1 st Row/Column

Split the table after 3 rd Row

Delete the whole Table by selecting the table

CMP 001 16 2nd Semester (2012-2013)

20Assignment - 3 ( Microsoft Word )

(Due D ate : 04/03/2013 )

Name : ______________________________ Group : ______________ Circle the correct answer:

1. To select the whole document, press:a) Ctrl + Ab) Ctrl + Shiftc) Triple click on itd) Shift + Home

2. In MS Word, what is the best way to undo something you just did to your document?a) Use the backspace or delete buttonb) Use the Undo buttonc) Close the document without saving any changesd) None of the above

3. Which tab will you use to change the Margins of the page?a) Homeb) Page Layoutc) Insertd) View

4. Double Line Spacing means:a) 1.0 Line Spacingb) 1.5 Line Spacingc) 2.0 Line Spacingd) All of the above

5. To change the View of the Document to “Web Layout”, we select the tab:a) Page Layoutb) Reviewc) Viewd) Insert

6. Which of the following is not found in Microsoft Office Button Menu?a) New b) Spell Checkc) Saved) Print

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7. In a Word document, to change all the letters to Capital letters, we will select the option :a) Upper caseb) Toggle casec) Lowercased) Format Painter

8. Dragging the Zoom slider to the righta) reduces the size of the documentb) increase the size of the documentc) changes the background of the documentd) switch to full screen reading

9. Orientation button can switch the page in one of the following optionsa) Picture and Landscapeb) Landscape and Backgroundc) Portrait and Landscaped) None of the above

10. The Tab that is used for inserting Header and Footer in the document is:a) Insert b) View c) Formatd) Tools

True or False

1. A first-line indent is used to intend only the first line of a paragraph. [ ]

2. To open a new document or save a document, use the Home Tab. [ ]

3. Print Layout is used to view the orignal size of the page and its margins. [ ]

4. The changes made from the Page Layout Tab will effect only the current page

and not every page of the document. [ ]

5. This button is used to copy format of the text to another text. [ ]

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Fill in the following blanks

1. __________________ indents the whole paragraph except the first line.

2. ________________ button is used to insert letters or characters that we don’t find on the

keyboard.

3. _________________ is color applied behind the text to make it attractive.

4. ___________________is used to zoom in the first word in a paragraph, usually used in

Books, Magazines to grab reader attentions.

5. In MS Word 2007 a bar is usually located below the Title bar is ______________

Identify each of the following buttons on the snapshot given below

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Insert Symbol Menu bar Zoom Redo Web layoutDrop Cap Shading Hanging Page Layout Home

1 2

8

653 4

9 100

7

1. …………………………….. 6. ……………………………….

2. …………………………….. 7. ……………………………….

3. …………………………….. 8. ……………………………….

4. …………………………….. 9. ……………………………….

5. …………………………….. 10. ……………………………….

MS Word Practical Questions

Note : Solve the questions and save on a flash disk.

1. Open a new Microsoft Word document.2. In the document type your Full Name, Date of Birth and the City you live in.3. Name the document About Me and save it on the desktop.4. Type the following paragraph after the heading:

“If it’s going to beIt is up to meSo I choose to seeOnly Positivity”

5. Apply paragraph border of your choice to the paragraph you have typed.6. Select your name, date of birth and city and Justify it in the center.7. Apply Superscript to the text “Positivity” in the last line.8. Insert Page Break after the end of paragraph.9. Type the following paragraph on the second page:

“Life consists of what a man is thinking of all day. Our daily thought choices translate into our daily actions. Our actions accumulate to form our habits. Our habits form our character. Our character attracts our circumstances. Our circumstances determine our future. Taking responsibility for our choices starts with choosing our thoughts.”

10. Replace the word ‘Our’ with ‘MY’ in the entire document using the appropriate function.

11. Insert a footer in the document with the text ‘About Me.12. Insert a header in the document with the text ‘Positivity’.13. Insert a Copyright symbol after the word ‘Life’ in the 1st line of paragraph on the

2nd page.14. Insert a Clip Art of a Heart at the end of the document.15. Insert WordArt of your choice at the end of the document with the text ‘The End’.16. Insert a Drop Cap ‘Dropped’ for the paragraph on 2nd page of the document.17. Insert a table with 4 rows and 3 columns under as shown below on the 1st page and

answer the following questions:

Positive ThinkingAttitude Thoughts BrightHelp Optimism CheersFeelings Emotions Love

a) Merge the cells of the 1st Row.b) Justify the alignment of the text inside the cells in the above table so that they are

Center Aligned.c) Split the table after the 2nd row, and save the document.

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